HomeMy WebLinkAboutSpecial Council Meeting Agenda Packet 02/25/2020MARANA TOWN COUNCIL
SPECIAL COUNCIL MEETING
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Conference Center on the Second Floor, February 25, 2020, at or after 6:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
Pursuant to A.R.S. § 38-431.02, notice is hereby given to the members of the Marana
Town Council and to the general public that the Town Council will hold a meeting open
to the public on February 25, 2020, at or after 6:00 PM located in the Conference Center
on the Second Floor of the Marana Municipal Complex, 11555 W. Civic Center Drive,
Marana, Arizona.
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS
AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised
agenda items appear in italics.
As a courtesy to others, please turn off or put in silent mode all pagers and cell phones.
Meeting Times
Welcome to this Marana Town Council meeting. Regular Council meetings are usually
held the first and third Tuesday of each month at 7:00 PM at the Marana Municipal
Complex, although the date or time may change and additional meetings may be called at
other times and/or places. Contact the Town Clerk or watch for posted agendas for other
meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case
a new agenda will be posted in place of this agenda.
Speaking at Meetings
If you are interested in speaking to the Council during the Call to the Public or Public
Hearings, you must fill out a speaker card (located in the Conference Center on the
Second Floor) and deliver it to the Town Clerk prior to the convening of the meeting.
Marana Special Council Meeting 02/25/2020 Page 1 of 15
All persons attending the Council meeting, whether speaking to the Council or not, are
expected to observe the Council rules, as well as the rules of politeness, propriety,
decorum and good conduct. Any person interfering with the meeting in any way, or
acting rudely or loudly will be removed from the meeting and will not be allowed to
return.
Accessibility
To better serve the citizens of Marana and others attending our meetings, the Conference
Center is are wheelchair and handicapped accessible. Persons with a disability may
request a reasonable accommodation, such as a sign language interpreter, by contacting
the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange
the accommodation.
Agendas
Copies of the agenda are available the day of the meeting in the Conference Center or
online at www.maranaaz.gov under Agendas and Minutes. For questions about the
Council meetings, special services or procedures, please contact the Town Clerk, at
382-1999, Monday through Friday from 8:00 AM to 5:00 PM.
This Notice and Agenda Posted no later than Monday, February 24, 2020, 6:00 PM, at the
Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations
Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes.
SPECIAL COUNCIL MEETING
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE
APPROVAL OF AGENDA
ITEMS FOR DISCUSSION/POSSIBLE ACTION
D1 PUBLIC HEARING: Relating to Alternative Expenditure Limitation (Home
Rule Option); public hearing pursuant to A.R.S. section 41-563.01 regarding the
proposed extension of the alternative expenditure limitation for the Town of
Marana (Yiannis Kalaitzidis)
D2 Resolution No. 2020-019: Relating to Administration; approving the transfer of
up to $300,000 in budgeted expenditure authority from the General Fund
contingency line item in fiscal year 2019-2020 budget to the Downtown Visitor
Center project in the Capital Improvement Program (CIP) for design and
construction services for remodeling the Parks Administration Building (Mo
El-Ali)
EXECUTIVE SESSIONS
Marana Special Council Meeting 02/25/2020 Page 2 of 15
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town
representatives, or consultation for legal advice with the Town Attorney,
concerning any matter listed on this agenda for any of the reasons listed in
A.R.S. §38-431.03 (A).
FUTURE AGENDA ITEMS
Notwithstanding the mayor’s discretion regarding the items to be placed on the agenda,
if three or more Council members request that an item be placed on the agenda, it must
be placed on the agenda for the second regular Town Council meeting after the date of
the request, pursuant to Marana Town Code Section 2-4-2(B).
ADJOURNMENT
Marana Special Council Meeting 02/25/2020 Page 3 of 15
Council-Special Meeting D1
Meeting Date:02/25/2020
To:Mayor and Council
From:Yiannis Kalaitzidis, Finance Director
Date:February 25, 2020
Strategic Plan Focus Area:
Commerce, Community, Heritage, Recreation, Progress & Innovation
Strategic Plan Focus Area Additional Info:
The ability to set the Town's expenditure limitation at the local level under the Home
Rule Option is critical in providing essential services described in all sections of the
Town's Strategic Plan.
Subject:PUBLIC HEARING: Relating to Alternative Expenditure Limitation (Home
Rule Option); public hearing pursuant to A.R.S. section 41-563.01 regarding the
proposed extension of the alternative expenditure limitation for the Town of
Marana (Yiannis Kalaitzidis)
Discussion:
The Arizona Constitution and Arizona Revised Statutes impose an annual expenditure
limitation on Arizona cities and towns. Article IX of the Arizona Constitution also
allows for a city or town to adopt a local alternative expenditure limitation, or Home
Rule Option, with the approval of the majority of the qualified voters of the city or
town. The Home Rule Option allows the community to determine what its spending
limits will be at the local level rather than the formula-based limit imposed by the State
of Arizona. Under the Home Rule Option, if approved, total expenditures for the city or
town are determined at the time of budget adoption and may exceed those imposed by
the State of Arizona. The Home Rule Option is in effect for four consecutive years once it
is approved.
In 1985, and every four years thereafter, the residents of the Town of Marana voted to
adopt the Home Rule Option. The current Home Rule Option was passed on November
8, 2016, and is in effect through fiscal year 2020-2021. As required by the consolidated
elections law, this item will be considered at the same time as candidate elections which
will occur this calendar year.
Without the Home Rule Option, Town expenditures may not exceed those set forth inMarana Special Council Meeting 02/25/2020 Page 4 of 15
Without the Home Rule Option, Town expenditures may not exceed those set forth in
the State Constitution. The State's limitation is determined by an expenditure base that
was established in 1979-80, adjusted for inflation and population growth over the years.
The estimated State imposed limitation, including estimated constitutionally excludable
expenditures, for fiscal year 2021-2022 is $75,763,332, while the Town's estimated
expenditure limitation under the Home Rule Option, based upon estimated revenues, is
$139,453,470. That represents and estimated $63,690,138 reduction in estimated
expenditures.
The following table represents estimated revenues, expenditures and the difference
between the State’s imposed limitation.
Fiscal
Year
Estimated
Revenues
Estimated
Expenditures
Projected
State-Imposed
Expenditure
Limitation
(Including
Estimated
Exclusions)
Difference
2021-2022 $139,453,470 $139,453,470 $75,763,332 $63,690,138
2022-2023 $115,299,188 $115,299,188 $45,875,971 $69,423,217
2023-2024 $117,834,509 $117,834,509 $60,031,399 $57,803,110
2024-2025 $107,137,202 $107,137,202 $56,005,742 $51,131,460
The table above clearly illustrates the importance of the Home Rule Option. This is
especially true for faster growing communities like Marana. Without the Home Rule
Option, the Town would be mandated to cut expenditures and services like street
maintenance, public safety, community development, and parks and recreation
programs to comply with the State imposed limitation despite receiving revenues well in
excess of the limitation. The worksheets attached to this item provide a more detailed
analysis of the aforementioned calculations.
With approval of the Council, residents of the Town will be asked to vote on the Home
Rule Option on the August 4, 2020 Primary Election ballot. If the ballot measure passes,
the Home Rule Option will take effect for fiscal years 2021-22 through 2024-2025.
Prior to scheduling an election for the Home Rule Option, the Council must conduct at
least two public hearings. All required notices of public hearings were properly posted
in accordance with State Statute. This is the first of two public hearings on the
Alternative Expenditure Limitation. The second public hearing will be held on March 3,
2020, after which the Council may consider the adoption of a resolution authorizing the
Home Rule Option to be submitted to the voters of the Town of Marana.
Financial Impact:
The Home Rule Option allows the community to set the expenditure limit at the local
Marana Special Council Meeting 02/25/2020 Page 5 of 15
The Home Rule Option allows the community to set the expenditure limit at the local
level based upon existing resources. Without the Home Rule Option, the Town would
be mandated to cut expenditures and services like street maintenance, public safety,
community development, and parks and recreation programs to comply with the State
imposed limitation. Revenues received in excess of the State imposed limit could not be
spent on essential services.
Staff Recommendation:
Public Hearing only.
Suggested Motion:
Public Hearing only.
Attachments
Home Rule Schedules
Marana Special Council Meeting 02/25/2020 Page 6 of 15
ALTERNATIVE EXPENDITURE LIMITATION
(Home Rule Option)
SUMMARY ANALYSIS
The voters of the Town of Marana on November 8, 2016 adopted an alternative expenditure limitation (Home
Rule Option). The purpose of this election is for the continued use of the Home Rule Option.
Pursuant to the Arizona State Constitution, the Town of Marana seeks voter approval to adopt a Home Rule
Option to apply to the town for the next four years beginning in 2021-2022. Under a Home Rule Option if approved
by the voters, the town estimates it will be allowed to expend approximately $139,453,470 in 2021-2022,
$115,299,188 in 2022-2023, $117,834,509 in 2023-2024 and $107,137,202 in 2024-2025.
With approval of the Home Rule Option, the town will utilize the expenditure authority for all local budgetary
purposes including general government, public safety, highways and streets, economic and community
development, culture and recreation, water utility, wastewater utility, airport, debt service and capital improvement
projects.
Under the state-imposed limitation the town estimates it will be allowed to expend approximately $75,763,332 in
2021-2022, $45,875,971 in 2022-2023, $60,031,399 in 2023-2024 and $56,005,742 in 2024-2025 for the
operation of your local government. These expenditure estimates include expenditures of constitutionally
excludable revenues.
The amount of revenue estimated to be available to fund the operation of your town government is $139,453,470
in 2021-2022, $115,299,188 in 2022-2023, $117,834,509 in 2023-2024 and $107,137,202 in 2024-2025. These
revenue estimates are the same under the Home Rule Option or the state-imposed expenditure limitation.
Any and all dollar figures presented in this summary are estimates only and are based upon information available
at the time of preparation of this analysis. The budget and actual expenditures in any of the four years may be
more or less than the expenditures noted above depending on available revenue.
If no alternative expenditure limitation is approved, the state-imposed expenditure limitation will apply to the town.
1 of 3Marana Special Council Meeting 02/25/2020 Page 7 of 15
ALTERNATIVE EXPENDITURE LIMITATION
(Home Rule Option)
SUMMARY ANALYSIS WORKSHEET
POPULATION FACTOR COMPUTATION
Fiscal Year
Prior Fiscal Year
Population / 1978 Population = Population Factor
2021-2022 51,000 / 1,425 = 35.7895
2022-2023 52,600 / 1,425 = 33.9123
2023-2024 54,300 / 1,425 = 38.1053
2024-2025 55,900 / 1,425 = 39.2281
STATE-IMPOSED EXPENDITURE LIMITATION
Fiscal Year
1979-80 Base
Limit x
Population
Factor x Inflation Factor =
Projected State-
Imposed
Expenditure
Limitation +
Estimated
Exclusions =
Total
Expenditures
Under State-
Imposed Limit
2021-2022 $ 202,239 x 35.7895 x 3.2190 = $ 23,299,227 + $ 52,464,105 = $ 75,763,332
2022-2023 202,239 x 33.9123 x 3.2998 = 24,633,359 + 21,242,612 = 45,875,971
2023-2024 202,239 x 38.1053 x 3.3840 = 26,078,382 + 33,953,017 = 60,031,399
2024-2025 $ 202,239 x 39.2281 x 3.4695 = $ 27,525,111 + $ 28,480,631 = $ 56,005,742
2 of 3Marana Special Council Meeting 02/25/2020 Page 8 of 15
ALTERNATIVE EXPENDITURE LIMITATION
(Home Rule Option)
DETAILED ANALYSIS
Pursuant to the Arizona State Constitution, the Town of Marana as authorized by Resolution No. 2020-_____
passed on ___________, 20__ will seek voter approval to adopt an alternative expenditure limitation (Home Rule
Option) to apply to the Town for the next four years beginning in 2021-2021.
Under a Home Rule Option if approved by the voters, the town estimates it will be allowed to expend
approximately $139,453,470 in 2021-2022, $115,299,188 in 2022-2023, $117,834,509 in 2023-2024 and
$107,137,202 in 2024-2025.
With approval of the Home Rule Option, the town will utilize the expenditure authority for all local budgetary
purposes including general government, public safety, highways and streets, economic and community
development, culture and recreation, water utility, wastewater utility, airport, debt service and capital improvement
projects. We estimate that the expenditures for the next four years under the Home Rule Option will be as follows:
ESTIMATED AMOUNTS TO BE EXPENDED IN SPECIFIC AREAS
Purpose 2021-2022 2022-2023 2023-2024 2024-2025
General Government $ 24,193,385 $ 24,677,253 $ 25,170,798 $ 25,674,214
Public Safety 19,282,457 19,668,106 20,061,468 20,462,697
Highways and Streets 10,694,341 10,908,228 11,126,393 11,348,921
Economic and Community
Development 6,110,405 6,232,613 6,357,265 6,484,410
Culture and Recreation 5,133,573 5,236,244 5,340,969 5,447,788
Water Utility 6,951,588 7,090,620 7,232,432 7,377,081
Wastewater Utility 2,335,496 2,382,206 2,429,850 2,478,447
Airport 646,187 659,111 672,293 685,739
Debt Service 10,807,815 10,760,600 10,664,684 10,571,405
Capital Improvement Projects 53,298,223 27,684,207 28,778,357 16,606,500
Total Expenditures $139,453,470 $ 115,299,188 $ 117,834,509 $ 107,137,202
If approved, the expenditures authorized will be funded from revenues obtained from federal, state and local sources. It
is estimated that the amount of revenue from each source for the next four years will be as follows:
ESTIMATED AMOUNTS OF REVENUE FROM EACH AND ANY SOURCE
Source 2021-2022 2022-2023 2023-2024 2024-2025
Federal $ 23,415,961 $ 8,535,177 $ 14,996,754 $ 1,568,897
State 20,417,735 20,826,090 21,242,612 21,667,464
Local 95,619,774 85,937,921 81,595,143 83,900,841
Total Expenditures $ 139,453,470 $ 115,299,188 $ 117,834,509 $ 107,137,202
(The town property tax shall be limited to the amount prescribed in the Arizona State Constitution).
In determining the revenue sources to fund the authorized additional expenditures under the alternative
expenditure limitation, it is assumed that the federal, state and local revenues received by the town will continue
to be available in 2021-2022 as they have for the past four years. Their continued availability is also assumed
for the next three consecutive years following 2021-2022.
Any and all dollar figures shown in this analysis are estimated figures only and are based upon information
available at the time of preparation of this report. The budgets and actual expenditures in any given year may
be more or less than the figures noted above depending on available revenues. The actual expenditure limitation
for each fiscal year shall be adopted as an integral part of the budget for that fiscal year.
3 of 3Marana Special Council Meeting 02/25/2020 Page 9 of 15
Council-Special Meeting D2
Meeting Date:02/25/2020
To:Mayor and Council
From:Mo El-Ali, Public Works Director
Date:February 25, 2020
Strategic Plan Focus Area:
Commerce, Heritage
Subject:Resolution No. 2020-019: Relating to Administration; approving the transfer of
up to $300,000 in budgeted expenditure authority from the General Fund
contingency line item in fiscal year 2019-2020 budget to the Downtown Visitor
Center project in the Capital Improvement Program (CIP) for design and
construction services for remodeling the Parks Administration Building (Mo
El-Ali)
Discussion:
The FY 2019-2020 budget includes a $200,000 budget line item that was intended to be
used towards finding a location for a Downtown Visitor Center. After the budget was
approved, it was decided that the Parks Administration Building would be an
appropriate location for a Downtown Visitor Center. We now have 30% design
drawings and a cost estimate for design and construction services for remodeling the
Parks Administration Building. Conceptual drawings are attached. The scope of
work includes the following items:
New double glass door entrance on the east side of the building facing Lon Adams
ADA compatible family restroom to make the building code-compliant
Upgrade of the existing restrooms
A new kitchen and break room area
Removal and replacement of ceiling and grid tiles
New sidewalk, patio area, built-in seating and landscape on the east side of the
building
Upgrade irrigation in the new landscape area
The estimated cost of this project is $500,000. Some elements of the design are still under
consideration and as such are presented as alternates.
The purpose of tonight's item is to request a transfer of up to $300,000 in General Fund
contingency expenditure authority to the Downtown Visitor Center line item in the CIPMarana Special Council Meeting 02/25/2020 Page 10 of 15
contingency expenditure authority to the Downtown Visitor Center line item in the CIP
for design and construction services for remodeling the Parks Administration
Building.The budget for fiscal year 2019-2020 was adopted in June 2019 which set the
legal level of budgetary control at the department level. Council approval is required for
budgetary transfers.
Financial Impact:
Fiscal Year:2020
Budgeted Y/N:Y
Amount:$300,000
An amount of up to $300,000 in General Fund contingency will be transferred to the
existing project for the Downtown Visitor's Center (CD007).
Staff Recommendation:
Staff recommends approval.
Suggested Motion:
I move to adopt Resolution No. 2020-019, approving the transfer of up to $300,000 in
budgeted expenditure authority from the General Fund contingency line item in fiscal
year 2019-2020 budget to the Downtown Visitor Center project in the Capital
Improvement Program (CIP) for design and construction services for remodeling the
Parks Administration Building.
Attachments
Resolution No. 2020-019
Marana Visitor Center Conceptual Drawings
Marana Special Council Meeting 02/25/2020 Page 11 of 15
Marana Resolution No. 20 20-019 - 1 -
MARANA RESOLUTION NO. 2020-019
RELATING TO ADMINIST RATION; APPROVING THE TRANSF ER OF UP TO
$300,000 IN BUDGETED EXPENDITURE AUTHORITY FROM THE GENERAL FUND
CONTINGENCY LINE ITE M IN FISCAL YEAR 2019-2020 BUDGET TO THE
DOWNTOWN VISITOR CENTER PROJECT IN THE CAPITAL IMPROVEMENT
PROGRAM (CIP) FOR DE SIGN AND CONSTRUCTIO N SERVICES FOR
REMODELING THE PARKS ADMINISTRATION BUIL DING
WHEREAS on June 18, 2019, the Town Council adopted the fiscal year 201 9-2020
budgetary document and overall financial plan which set the legal level of budgetary
control at the department level for the General Fund and at the fund level for all other
funds; and
WHEREAS the Town Council desires to transfer budgeted expenditure authority
in the fiscal year 2019-2020 budget of up to $300,000 from the General Fund contingency
line item to the Downtown Visitor Center Project in the Capital Improvement Program ;
and
WHEREAS transferring budgeted expenditure authority from the contingency
fund of up to $300,000 within fiscal year 2019-2020 will not significantly impact the
General Fund; and
WHEREAS reallocations of budgeted expenditure authority between the contin-
gency line item in the General Fund to other line items are necessary from time to time;
and
WHEREAS the Council finds that the reallocations addressed by this resolution
are in the best interest of the Town of Marana and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The transfer of up to $300,000 in budgeted expenditure authority
from the General Fund's budgeted contingency line item in the fiscal year 2019-2020
budget to the Downtown Visitor Center Project in the Capital Improvement Program
for design and construction services for remodeling the Parks Administration Building
is hereby approved.
Marana Special Council Meeting 02/25/2020 Page 12 of 15
Marana Resolution No. 20 20-019 - 2 -
SECTION 2. The Town’s Manager and staff are hereby directed and authorized
to undertake all other and further tasks required or beneficial to carry out the terms, ob-
ligations, and objectives of this resolution.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN
OF MARANA, ARIZONA, this 25th day of February, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
Marana Special Council Meeting 02/25/2020 Page 13 of 15
Marana Special Council Meeting 02/25/2020 Page 14 of 15
Marana Special Council Meeting 02/25/2020 Page 15 of 15