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HomeMy WebLinkAbout02/25/2020 Special Council Meeting Summary MinutesMARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Conference Center Second Floor February 25, 2020 at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post (Arrived: 6:02 PM), Council Members: Dave Bowen, Patti Comerford, Roxanne Ziegler, John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Kai moved and Council Member Bowen second the motion approving the agenda as written. Motion passes, 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 PUBLIC HEARING: Relating to Alternative Expenditure Limitation (Home Rule Option); public hearing pursuant to A.R.S. section 41-563.01 regarding the proposed Special Council Meeting Summary Minutes 02/25/2020 1 extension of the alternative expenditure limitation for the Town of Marana (Yiannis Kalaitzidis) [6:03 PM: Minutes] Mayor Honea opened the public hearing to receive testimony. Finance Director Yiannis Kalaitzidis provided a PowerPoint Presentation overview on the Alternative Expenditure Limitation (Home Rule) option to Council and the public. Below is an overview of the PowerPoint Presentation. (A copy of the presentation is on file in the Town Clerk's Office.) Horne Rule Option: Discussion Items • State imposed expenditure limitation • Alternative Expenditure Limitation (Home Rule Option) • Election timeline Home Rule Option: State -imposed Limitation • In 1980, voters imposed an expenditure limit formula • The formula limit grows each year based on population and inflation • Spending does not take into consideration service levels or need placed on growing communities Horne Rule Option: State -imposed Limitation - Example • PowerPoint slide is with an example of a formula is on file in the Town Clerk's Office. Home Rule Option for Marana • Town creates a local spending limit as part of the annual, public budgeting process • Annual expenditure limit based on available revenues • Elected officials set spending limit based on local priorities and service level requirements. • Option is effective for four years • Current option is in effect through FY2020-21 • An extension must be sent to the voters in a future election • Consolidated elections changes passed in 2012 impacted the timing • Home Rule option elections must take place at the same time as your regular election Home Rule Option - Outreach and Education • Communications and marketing group is involved • Working to establish easy to understand materials which include: o Web landing page o Brochure or information sheet o Links to other public meetings, social media, press releases, HOA emails etc. Special Council Meeting Summary Minutes 02/25/2020 2 Home Rule Oution - Examvle Election Calendar: Primary Election • Publish notice of public hearing February 13, 14, 20 & 21 • Public Hearings February 25 & March 3 • Submit information to Auditor General March 9 • Receive Arguments May 6 • Complete publicity pamphlet May 15 • Distribute publicity pamphlets July 2 • Early ballots July 2 - July 8 • Election August 4 • Canvass August 24 Council Member Comerford stated some of them [Council Members] have been through the Home Rule process five to six times or more. They got it! The assignment to staff is to ensure the public gets it; that they understand. Vice Mayor Post stated he read an article over a week ago related to the steps that the Town of Oro Valley is taking to come from under the Home Rule. He asked whether the Town has considered the same. Mr. Kalaitzidis stated Oro Valley is submitting a proposition to its voters on a Permanent Base Adjustment. This is another option as compared to the Home Rule option. Oro Valley is already midway within its four-year term. The reason why they chose to this two years after voters approved the Home Rule was to ensure if the voters did not accept the Permanent Base Adjustment, under the Statute of Limitations if Oro Valley was not successful, they would still have the Home Rule option to fall back on. Vice Mayor Post stated that is something that the Town could consider two years from now. [6:16 PM: Minutes:] Mayor Honea closed the public hearing. D2 Resolution No. 2020-019: Relating to Administration; approving the transfer of up to $300,000 in budgeted expenditure authority from the General Fund contingency line item in fiscal year 2019-2020 budget to the Downtown Visitor Center project in the Capital Improvement Program (CIP) for design and construction services for remodeling the Parks Administration Building (Mo El -Ali) Town Manager Jamsheed Mehta provided an overview of this item explaining the purpose of this item before Council is to request a transfer of up to $300,000 in General Fund contingency expenditure authority to the Downtown Visitor Center line item in the CIP for the design and construction services for remodeling the Parks Administration Building. Council adopted he budget for fiscal year 2019-2020 in June 2019, which set the legal level of budgetary control at the department level. The first initial request from Council to start considering identifying a location for a future Downtown Visitor Center housed by the Chamber of Commerce. At that time, Town staff indicated they would begin to explore options for the best location within the downtown area. His recommendation at that time was to proceed slowly, and maybe Special Council Meeting Summary Minutes 02/25/2020 3 identify $200,000 as the initial amount (if there is a location) that it could be used for acquisition of property. Also, would include design concept so to provide Council with a more true cost of the building of such structure in the following year or following years. Within fiscal year 2019, more specifically August 2018, one of the recommendations to Council was to consider the Parks Administration building as town staff would be vacating the building and moving into Building B on the municipal campus. The Parks Administration building then repurposed to allow for the Chamber of Commerce and the Downtown Visitor Center to be located in this building. Council approved this in the fiscal year 2020 budget, the current budget cycle. Essentially, the Town transferred the $200,000 from the previous budget cycle into the current budget cycle with the understanding that if the cost were within that $200,000 —great; however, if not, the Town would bring this measure back to Council for its consideration. The point in time that we are currently in is at 30% design. Usually it is a good idea to pause, inform and identify those areas that we wish to go forward with certain elements within that construction cycle, and then, proceed towards the 100% completion of the construction. As it stands at 30%, and in addition to the information that is included in the Council packet, the Manager's Office provided additional information to Council related to details of the cost involved with the project. The Town identified a base cost (those items that you need to do), then those items that are not essential but good to have. The base cost includes certain items to bring the building into ADA specification compliance where there has been a significant deterioration with the structure and bathrooms. That is part of the base cost. Alternatives that the Town requested; Mr. Rick Carr from Abacus Project Management is available if Council has any questions of him. Abacus is our project manager for this project and has the expertise to guide the Town as our liaison, and as far as the architect and contract is concern. The Town was given two alternatives to consider. The existing building has its main entrance door facing the parking lot. The security compound wall blocks the view of Parks Administration building. The security wall obstructs the entry way and, the view is not what it was formerly before the new police building. Additionally, this area is where the Town trash collection is situated. As the Town was exploring options with members of the Chamber of Commerce Building Committee who met with Town staff and the architects to understand those options. If the Town were going to do certain modifications, then perhaps it should take advantage of some of those additional options, such as placing an additional entrance on the side of the building that faces Lon Adams. Mr. Mehta displayed renderings of the options of the remodeled building and described the options for Council to consider. There are additional offices that are not associated with the tenants and can be used for Town staff to occupy. The information that was provided to Council of the requested funds is $500,000 should the Council wish to consider Options Special Council Meeting Summary Minutes 02/25/2020 4 1 and 2. If the Council elects to accept both the front entrance with the patio, and the landscaping, the Town would still request the $500,000 because the Town is not sure how the cost will vary as it is currently at 30% for design. If the Council elects not to have the front entrance, as it is one of the major cost differences, then the Town will work with the consultant to determine the best course with the amount Council has approved. Mayor Honea stated the original $200,000 approved a location site or design. More than a year ago he, Vice Mayor Post, and Mr. Mehta met to discuss ideas for finding a home for the Chamber of Commerce and Visitors Center, and it Vice Mayor Post who came up with the idea to use the Parks Administration building. Most of Council supported the idea. The building is set-up like most buildings on the campus, whereby the doors face inward and not outwardly. He has received telephone calls from Council Members asking whether the Chamber of Commerce has received a buyer for their building, as they would be moving into the Parks building. Marana purchased the building and paid $85,000 for the building, and made a deal with the Chamber of Commerce that if they provided the Visitors Center and services to the Town for business community for five years, Marana would give them the building. They have and Marana honored that pledge. It is our hope that the Chamber of Commerce would participate somewhat in some of the cost for this building. If the does not elect to do the front entrance off of Lon Adams, which he does not believe any changes need to be done, the parking lot will remain in the same location regardless of how the front of the building is facing. The dumpster will remain in the same location and is irrelevant to making changes to the entrance. Marana can save approximately $100,000 by not moving forward on Options 1 and 2. Renovate the building and add an ADA bathroom, replace the ceiling tiles, as this building is 25 years old. The Town can actually do $200,000 in addition to the $200,000 that was previously budgeted while getting those repairs that are needed. Once the Chambers sell their building, Marana would ask them to participate up to $25,000. The property is valued at approximately $100,000, and it is likely that it would be torn down as the land has frontage value. The Chambers could pay to have the landscaping done to the building. Council Member Bowen stated having the front entrance on Lon Adams is more welcoming to visitors, and sets the building up for current and future use, as supposed to leaving the entrance on the side of the building. He asked whether there is additional work needed for repairs of the roof. Mr. Mehta replied stating the roof is not part of the cost estimate; however, the ceiling interior is included. Council Member Bowen asked for clarification of the amount requested stating the $200,000 was budgeted and carryforward with a suggested $300,000 additional funding to finish the construction. He asked if we construct the Lon Adams entrance, would the side entry be closed. Mr. Mehta replied stating the side entrance would continue to be available. That would be the secondary access and allow persons to walk along the landscaped area. Special Council Meeting Summary Minutes 02/25/2020 5 Council Member Bowen, once the building has completed construction, would the Chamber's own or lease the building. Mr. Mehta stated, separately as this item has not come to Council. The Town will bring forth a lease agreement with the Chamber in the near future. Council Member Bowen reaffirmed that he prefers to have the entrance off Lon Adams. Council Member Comerford apologized to the employees of the Parks and Recreation Department for working in a hellhole for 15 years. She really thought she was paying attention, as she thought the cost of the construction to the building was $200,000. One of the reasons she had been requesting to see the financials of the Town for the last six months is that she wanted to see the status of the projects that were budgeted. When she spoke to members of the Chamber's, they could not provide her with any information. She is glad the Town is having meetings, as no one is aware of what is occurring. The Town is spending $73,000 on plans. The Town has the most talented staff in the world. In previous updates from the Town, our staff performed this level of service, including construction, and had done a wonderful job. She is sure the amount of work performed by staff did not add up to $500,000. The reason for her questions is that the Chamber of Commerce is oriented in business. She bet a landscaping company would provide them those services for nothing. She never knew Marana was going to lease the building, and she was not aware that Town staff would occupy offices. She stated to Council once she makes this comment she is done. "If you all think that you are leading this boat, you are crazy. This boat is sailing into the ocean with a bunch of drunk sailors who are spending money like it is going out of town." The Chamber was thrilled to get an old dilapidating building, because that gold mine that they are currently sitting is all but a moat when it is raining that, and is falling apart. She continued to express frustration with Town staff over the cost of the updates to the building, and lack of information provided to Council related to the building. Council Member Comerford she does not understand why it has taken two years to obtain the information. Perhaps it is Council's fault that this staff is not getting the idea that Marana does not have an open checkbook. Council has $3.5 million reasons to talk about that; another $1.1 million reasons to talk about it; $180,000 that Council approved last week; and $2 million waiting in the Court. This happens long enough... she would like to give Marana employees a raise, give Marana residents the best service we can give. However, she will not ever approve an increase in anything as long as this sort of thing continues to occur. The matter does not come to the Council until it comes for a vote. It is unacceptable. She stated if she had received the previously requested information, this would not occur. Council would be part of the discussion. Town staff forgets who is driving this boat. It is not staff. Council gives staff that responsibility after it gives staff direction. That applies to every position in leadership Special Council Meeting Summary Minutes 02/25/2020 6 for the Town. As she was listening to the Home Rule presentation, she had to laugh because Council has been through this more times and more years than many have been employed with the Town. She wants Town staff to understand that Council wants the best, but that she has no faith and no trust at this time in the way that it is managed. She apologized stating she really wants to as this is the first time in 25 years that she does not have that; and it makes her very sad. Vice Mayor Post asked Mr. Mehta what type of Town staff would occupy a portion of the building space. Mr. Mehta replied stating the Town has not identified the staff who would locate there. The building itself is larger than the needs of the primary tenant. The Town has partitioned an area of the building off where divided from the Chamber, the common areas, and the conference room area. The area to the south is an area that does not need to be given to anyone as the Town is holding it. As additional staffing needs occur and a demand for space, an employee can be placed in that space. Vice Mayor Post stated Council and Town staff has discussed this item over the years of having the Chamber of Commerce and the Visitor Center be located in one area. In some of those discussions, Council spoke of the possibility of the Chamber renting some of those offices. He asked whether that is still a possibility as there are many smaller offices contained within that space. Mr. Mehta stated that is the Town building. If there is a suggestion for the Chamber or Council to consider, it is equally open. The southern area of the building is not needed for the purposes that the Chamber has provided. Vice Mayor Post commented on the pictures presented by Mr. Mehta in his presentation stating the Lon Adams side of the building looks terrible. He stated he could go along with Mayor Honea's suggestion, but continued to state Lon Adams looks terrible. Mr. Mehta stated it could be dressed up if Council allows the option of landscaping to dress up the side of the building. Vice Mayor Post stated landscaping would certain need to be added. He asked whether signage would be added to the building, and whether it would be stated as the Marana Visitor Center or Marana Chamber of Commerce. Mr. Mehta stated the rendering was something that the architect included within the drawing. Those discussions will be had come later and will have to comply with Marana's outdoor sign code. Vice Mayor Post asked if landscaping the east side of the building, the Lon Adams side, is an expensive option, then he would select the entry way be located on the Lon Adams side. That if landscaping were an inexpensive option, the he would select the west side of the building. Mr. Mehta stated Council is getting into some details of cost and the alternates involve, he deferred to Mr. Carr to respond to the concerns of Council related to the project. Mr. Mehta stated the question is does Alternate 2, Landscaping that cost approximately $28,000 is it associated with the line item of landscaping front side of Lon Adams. Special Council Meeting Summary Minutes 02/25/2020 7 Rick Carr the scope of the landscaping is also along the south side of the building to clean up that as well as on the east side as well. Vice Mayor Post responded stating the cost identified in the materials is approximately $28,000. Mr. Carr stated yes. Vice Mayor Post asked whether the cost would keep the Town in the $400,000 range for the project. Mr. Mehta provided some clarification of cost indicating if Council selected Alternates 1 and 2 that would keep the cost at approximately $500,000. However, if Council only elected to move forward with landscaping, we would have to do something a different landscaping treatment as it would not be the same as the front of the building. He provided examples of different variations of landscaping. Vice Mayor Post stated the only place that he is not very happy is with the lack choices that Council needs to make a decision. He understands the need for the Chambers to occupy the building—soon, and he is fine with that. He would agree with Council Member Bowen to proceed with Option 1 having the front facing of the building on Lon Adams. Council Member Ziegler recalled that she was not in favor of using the Parks Administration building for the Chamber's use. She asked whether the building would be designated as the Chamber or the Visitor building. Mr. Mehta stated the Town owns the building, and it will house the Chamber of Commerce and the Visitors Center. Council Member Ziegler replied asking if someone ask for the location of the Chamber building, what type of signage would be posted? Mr. Mehta stated no decision has been made in terms of the signage of the building. Any signage associated with the tenant would be at their cost, and would have to comply with the Marana Outdoor Sign Code. The building belongs to the Town and the application would come to the Town for processing. Council Member Ziegler stated her reasons for voting against the Chamber occupying the building be because some visitors are not familiar with Marana. If the Town had, the funds to construct a building, it would have been best situated near the Premium Outlet Mall. Mr. Mehta stated the Town could add wayfinding signage to assist persons looking for the Chamber. Council Member Ziegler stated it is her hope that the Town allows the Chamber to have their name on the signage as the Town often refers to the Chamber of Commerce. Regarding landscaping and frontage of the building, she agrees with Vice Mayor Post and Council Member Bowen and is in favor of that. It is expected that Marana will have visitors from other counties, countries, and states, that we would want to put our best foot forward. In terms of landscaping this project, the work that was done at the MOC has made that area look beautiful. She stated the work was completed by Marana's private prison group, and wondered whether the Town can look at those options in the future for this project. She said Marana has talented staff and she is assured that the landscaping can be accomplished in-house to reduce the cost. She commented on Town staff potentially occupying the building stating that is not right as the Chamber would be paying the lease. Mr. Mehta stated the Chamber would pay their portion of the lease. Council Member Ziegler asked whether the Chamber is Special Council Meeting Summary Minutes 02/25/2020 8 aware that Town staff may occupy a portion of the building. Mr. Mehta stated that they are not; that it is in the area that the Chamber is not leasing. It is the Town building, and we decide who goes into the building. Council Member Ziegler replied stating the occupants' needs to be clearly identified before leasing, as she does not feel comfortable with Town staff occupying a portion of the building. Mr. Mehta stated the area of the building has yet to identify in terms of occupying space. Council Member Ziegler ask how Mr. Mehta is aware that the Chamber will not occupy the entire building. Mr. Mehta stated the Town has had multiple walk-throughs with the Chamber as well as discussions, and they have indicated that they are not seeking the full-size of the building for its use. Council Member Ziegler stated she likes the open areas that provide other entities the ability to host its meetings in those open areas. Council Member Kai stated he really appreciates Mayor Honea attempting to save the Town some money in by not relocating the entrance to the east side. Visitors coming into Town will be impressed coming into a building that looks like the rendering. He is in favor of having the front entrance on the east side of the building. Despite the cost to the Town, the updates will make the front of the building very appealing to visitors. He stated the parking lot should have a pull-through area who are visiting and have campers, and need the ability to pull in and drive out. Mayor Honea stated the parking lot is not large enough to accommodate campers' as there is only one exit. Mr. Mehta stated that is a great idea, as the Town had briefly discussed having this this option on the other side of the park. He stated that adding that type of parking would be an added feature to the area. Mayor Honea stated Council Ziegler made an earlier comment stating that although the Town is a supporter of the Chamber of Commerce, Marana is not the only supporter of the Chamber. He would have an issue with Town staff occupying space in that building. He agrees with Council Member Ziegler on this issue. Council had discussed having the Marana Heritage Group also occupying the same space as the Chamber. Council Member Comerford stated they did not want that. They are a volunteer group. Mayor Honea stated if staff wish to occupy the building, then Town staff will locate a couple of offices in Building A on the municipal campus for the Chamber. By having staff in that building, would take away the Chamber independence and the work that they are doing. He does not have an issue with other volunteer groups seeking to occupy the space, but is not in favor of Town staff having offices located there. [7:06 PM Minutes:] Council Member Kai departed the meeting. Council Member Bowen asked Mayor Honea for clarification on his concern to having Town staff located in the building. Mayor Honea stated by having Town staff located in that building when the Chamber is operating (staffed and board meetings), staff Special Council Meeting Summary Minutes 02/25/2020 9 would hinder the Chamber independence, as they are not part of Marana, and they are the Chamber of Commerce. Council Member Bowen expressed his concern over Mayor Honea's comments related to Town staff occupying a portion of the unused area of the building. Council Member Ziegler stated she agreed with Mayor Honea remarks about the occupancy of the building. Mr. Mehta stated Council are a couple of steps ahead in this process, as the Town has not made any decisions on this space outside of the Chamber and Visitor Center relocating there. Council Member Comerford asked whether the Town has communicated to the Chamber that a portion of the building would not be available. Mr. Mehta stated yes. Council Member Comerford stated she has had conversations with the Chamber and they offered a ton of ideas for the space. She does not see those ideas/ suggestions represented in the drawing. One of their ideas as they take care of all the businesses in the Marana community, and does a good job at retention and keeping those businesses in Town. Marana Chamber is one of the best in the region. Marana gives them $40,000 per year, and they do much in the Town for Council. One of the suggested ideas was to provide space for homegrown businesses to be able to meet with clients on this side of the town. This would be a wonderful option where the Chamber could utilize a couple of the vacant office for their paying members to be able to conduct business with clients. She stated the Chamber is excited about this, as membership is their main source of revenue for its operations. This is the discussion that the Town and Council should have had two years ago. She reminded Council and the Town that there is an employee memorial on the east side of the building. She asked whether it is still there as she is concern that it will move—these current employees were not here back then. Council Member Ziegler asked whether the memorial would remain in its current location. Mr. Mehta replied stating it is part of the landscaping on the south side of the building. He described the area stating there will be no changes in that area. Council Member Comerford stated to Mr. Mehta it would have been nice ... when did you receive those pictures? Today? Mr. Mehta replied stating, Council Member Comerford this is the 30% design, and this is Council's opportunity to review it and provide feedback. The Town did not have a 30% design concept with cost until last week. After it emailed to Council, there was a minor adjustment due to a price decrease adjustment. Even after some of the changes had occurred, the Town could not have provided the drawing to Council earlier than when provided until it met the 30% design. There is not a 10%, 20%, or 25% design standard, and so the Town provided it to Council when received. If Council was provided this information a month or two or three ago... Council Member Comerford ask Mr. Mehta who does he think he is speaking too? She stated I would change the tone. Mr. Mehta stated he is speaking a little faster now. He continued explaining either way the project is at the 30% design mark. The Town has not held any documents back on this project. Council Member Comerford replied stating no Town staff has taken two years to arrive at 30%. Mr. Mehta replied stating Council Member Comerford point well taken from you; Special Council Meeting Summary Minutes 02/25/2020 10 however, two years ago the project was estimated to cost $200,000 to locate a site elsewhere. Council Member Comerford interrupted stating she was done with Mr. Mehta. She addressed him stating you can turn around anything you want to, it is fine. She is done. [7:11 PM: Minutes] Council Member Comerford prepared to depart the meeting and stated one more year, that is it. Council Member Bowen commented on the cost of the building and what those cost entailed. Mr. Mehta explained the cost stating the building has repairs that are needed in order to bring it to code. Council Member Bowen stated the remaining cost are mostly related to the interior of the building. Mr. Mehta stated correct. Vice Mayor Post stated that sometimes decisions like these have to be made when you have a great organization like the Marana Chamber of Commerce and is very pleased to continue to support them where Council can. This is a big step for them. Vice Mayor Post moved to approve Option 1. Council Member Bowen second the motion. Mayor Honea asked whether Vice Mayor Post wanted to consider Option 2 or to leave it out completely. Vice Mayor Post affirmed stating Option 1. Mr. Mehta stated Alternate 1 and Alternate 2 together completes the door and the landscaping. Vice Mayor Post acknowledged his error and requested to amend his motion. Vice Mayor Post amended his motion and Council Member Bowen affirmed the motion for the entire package to complete the project. Mr. Mehta stated for clarification if there are any elements within based on comments received, or cost any further, Council is only providing spending authority to increase the amount from $200,000 to $500,000 with the understanding that the Town find other ways to reduce the cost. Council Member Ziegler commented on the contingency funds of approximately $14,000 that those funds would not be used if the Town does not need to do so. Mr. Mehta explained within the $500,000 estimate there is nearly $40,000 ± on the construction side. The Town is playing this safe. Motion passes, 5-0 with the current Council Members. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. Special Council Meeting Summary Minutes 02/25/2020 11 E1 Executive Session pursuant to A.R.S. X38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post, moved and Council Member Bowen second the motion to adjourn the meeting. Motion passes, 5-0. Meeting adjourned at 7:15 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on February 25, 2020. I further certify that a quorum was present. Cherry L. L wson, Town Clerk ®_..�..� mARANA AZ ESTABLISHED 1977 Special Council Meeting Summary Minutes 02/25/2020 12