Loading...
HomeMy WebLinkAbout03/03/2020 Regular Council Meeting Summary MinutesA� MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Conference Center Second Floor March 3, 2020 at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Vice Mayor Jon Post, Council Members Dave Bowen, Patti Comerford, Herb Kai, Roxanne Ziegler and John Officer were present. There was a quorum of council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Kai moved and Vice Mayor Post second the motion approving the agenda as presented. Motion passes, 7-0. CALL TO THE PUBLIC Mayor Honea opened the meeting to receive public comments. The public offered no comments. Regular Council Meeting Summary Minutes 03/03/2020 1 PROCLAMATIONS PR1 Proclamation recognizing "March 6, 2020 as St. Baldrick's Day in Marana" (Cherry L. Lawson) Chris Dow thanked the Mayor and Council for the proclamation. It is the sixth Anniversary of the event at Mountain View High School. He invited Mayor, Council Members and the community to come out to support the event on Friday, March 6, 2020. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Comerford stated to Town staff that it had been brought to her attention that some of the Town staff were offended by her comments made during the February 25, 2020 Council Study Session. She wanted to clarify her comments that she does not think staff are "drunken sailors." She apologized for calling Town Staff "drunken sailors." She thinks staff are the most talented and dedicated employees she knows in the region, and values the work that staff does. She would never demean the work that staff does. She hopes staff understand that. She takes her responsibilities very seriously and feel very dedicated to that. She is dedicated to her work as a Council Member, and she and Council are carries the responsibility of 300 families, their livelihood and well-being, in addition to some 50,000 residents of Marana, as well as over 1,000 businesses. People have placed their entire live and businesses in Marana knowing; as this is the where they want to live and work. In no way, does she believe any less of staff, as it is important for Town staff to understand. Council has a 'big' responsibility resting on its shoulders. If she does not understand something, she can ask questions but does not trust --if she feels that she has been lied too and there are errors, she begins to question. She hopes that Town staff understands how she feels. She stated Town staff are either directed by or are supervisors, as each are directed by someone or direct staff. She asked that the staff not take her comments the wrong way. She worries about the Town spending money sometimes like "drunken sailors," but not Town staff. Tonight she wanted an opportunity to speak with Town staff face-to-face, and share with staff the responsibility that she feels. She deeply apologize if Town staff was offended by her comments. Mayor Honea stated he and members of Council would be attending a ribbon cutting at Bayer Monsanto from 9 a.m. to 12 p.m. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Deputy Town Manager Erik Montague provided on behalf of Town Manager Jamsheed Mehta an update to the Parks & Recreation Master Plan process stating the Regular Council Meeting Summary Minutes 03/03/2020 2 Parks Department is wrapping up its community engagement process with McGann and Associates and are quickly approaching the end of that element. They had over 2,340 responses to the survey, which is a tremendous investment and involvement from the community perspective. Some of the next steps in this process includes setting up internal stakeholder meetings to discuss specific findings as those conversations will shape the actual policy document, and eventually develop a draft master plan. Staff plans to bring forward to Council a draft plan as early as May or June. He updated the traffic concerns on Palm Brook as the Town had received several concerns related to the traffic patterns. Staff has been actively working on this issue and from the community meeting with several town departments held on February 13, to discuss some of the challenges and concerns with traffic cutting through the community, the impacts and steps that the Town will be taking to address those concerns. The Town has installed along that roadway a Special Enforcement Zone, and the Police has already begun the conducting some of the educational components of this enforcement by making contacts with individuals cutting through neighborhoods. The next element is signage and outreach, that additional signs will be installed this week to notify the community that the area is a Special Enforcement Zone, as well as outreach efforts. These outreach efforts will be handled by the Communications Division as they will work to send communication to the HOA communities, as well as through Social Media. Community Conversations meeting held on Wednesday, February 26 at the Wheeler Taft Library the topics included upcoming elections this year along with the Marana General Plan, and Alternative Expenditure Limitation initiatives proposed by the Town providing updates to the Parks & Recreation Master Plan, information related to the budget, Water and Development Services. The next scheduled meeting is Wednesday, March 5 at 6 p.m. at the Heritage Highlands at Dove Mountain. The third installment will be held in the Marana Police Department Community Room on Wednesday, March 11 at 6 p.m. The Marana Police Department will host its Annual Awards Ceremony to celebrate the accomplishments and achievements of certain individuals in the Police Department held on Wednesday, March 11 from 3 p.m. to 5 p.m. at the Star Dance Event Center. Mr. Montague reported on the ribbon cutting celebration at Honea Heights Neighborhood Park on March 13 at 9:30 a.m. Staff and contractors for the project are currently reviewing those items on the punch list. This will be a tremendous asset to the community and for that area. Founder's Day Parade and Celebration is coming up on Saturday, March 28 from 10 a.m. to 2 p.m. in downtown Marana. Staff has been working in preparation for the event. There will be a number of events that day to highlight Marana's history and Regular Council Meeting Summary Minutes 03/03/2020 3 heritage. Included with this year's theme the Town will add the Marana Macro Machines event (larger equipment) this type of event is attended by smaller grade school children and their families who wish to learn more about services Marana provides. Marana Presents is a new event for the Town. Council has received a brochure on the event. This is a new opportunity for the Town to engage with members of the community in a casual manner. The event will be held at The Station Pub & Grill on Silverbell with an opportunity to mingle with staff from 4 p.m. to 6 p.m., Saturday, April 4. The Executive Monthly Report for February 2020 is included within Council materials and as have been reported in the past, Marana continues to show solid grow in a number of areas of development. For the month of February, the Town issued 80 building permits, as this is a high amount for the month. Growth continues in the Marana community PRESENTATIONS P1 Presentation: Relating to Economic Development; presentation and update on the Economic Development industry, past successes, regional participation, and future strategies (Curt Woody) Economic Development Director Curt Woody provided a PowerPoint Presentation overview on Economic Development in Marana. (A copy of the PowerPoint is available on file in the Tozvn Clerk's Office for viewing.) Below is a brief overview of the presentation. What is Economic Development? • Recruitment o Gets most of the attention o Mid-level o Attract diverse industries • Retention and Expansion o Grow your own o BR&E Plan • Creation o Tech Transfer - U of A o Culture of Entrepreneurism o Incubation • Both a Process and a set of desired outcomes • The desired outcome is an increase in living standards and quality of life • Series of activities taken to induce positive change in the local economy Economic Growth vs. Economic Development • Economic Growth = Change or Expansion Regular Council Meeting Summary Minutes 03/03/2020 4 • Economic Development = Improvement It is Everything We Do on a Daily Basis • Healthcare • Tourism • Public Safety • Recreation • Education & Workforce Development • Quality of Life • Community Beautification • Infrastructure Various Levels of Involvement • Dove Mountain Senior Living • Krebs • Carondelet Micro Hospital • International Towers • Wicked Monkey Brewery • Duralar Technologies • PVB Fabrication • Ventura Medical • Alicat Scientific • Modern Studios Tools & Collaborations • MJCIP - Marana Job Creation Incentive Program • DMRF - Downtown Marana Reinvestment Fund • ACA - Arizona Commerce Authority - Incentive Packages • Town of Marana Economic Development Website Page • www.selectma.ra.na.com • Social Media Collaborations • Sun Corridor, Inc. • ACA - Arizona Commerce Authority • Site Selection Consultants • Commercial Real Estate Brokers • Developers • Pima Community College Small Business Development Center • Architects, Builders & Engineers Proiect Industries in the Pipeline • Airport - Three entities interested in Building Hangars, a Jet Center, and Corporate Headquarters on Industrial Land Regular Council Meeting Summary Minutes 03/03/2020 5 • Utility Company at Tangerine and I-10 • Distribution Center at Tangerine and I-10 • Medical Industry -15-20 Acres at Twin Peaks and I-10 • Financial Services - 500 jobs at Twin Peaks and I-10 • Senior Living - Silverbell and Cortaro Economic Development Strategic Plan • Fortify Marana's Business Supportive Climate • Invest in Infrastructure - Vacant land, but not all developable • Recruit and Expand our Four Target Sectors o Information Technology o Business Services o Advanced Manufacturing o Logistics and Distribution • Work with the Educational Sectors to Ensure Marana's Present and Future Employers can attract the talent they need. • Continue to build the relationships necessary for economic development success Council Member Kai stated he is glad to hear about the increased activity at the airport. He expressed concern with the floodplain map that currently impact the airport asking before building in that area, he would like the Town to spend more time with the map to ensure projects can be completed. Mr. Woody stated Town Engineer Keith Brann is working on that getting the airport out of the floodplain. Mr. Brann stated as part of the Northwest Drainage Study that Town had conducted it demonstrated that everything north of Avra Valley Road could be removed from the floodplain. As a supplemental task within that contract, the Town tasked the consultant with preparing the documents to submit to FEMA for a letter map revision. That letter was sent to FEMA, and is under review. Council Member Kai asked when FEMA would take action. Mr. Brann stated FEMA generally take 90 days before ruling and, sending back its comments. Staff will address those comments and return it back to FEMA. Council Member Kai stated we have to get the map done so to have building occur out at the airport. Council Member Ziegler asked how that affects the new tower. Mr. Brann replied stating any construction at the airport once the map is change would not have to comply with any elevation requirements; they would not have to build up anything in for a particular height—they can build it at grade. As it stands currently at the airport, anything that is built there would start two feet above grade that could increase expense for bringing in material. If; however, it is a less than robust facility, you only have to worry about bringing up some of the electrical components beyond that height. Essentially, it is construction impacts. Regular Council Meeting Summary Minutes 03/03/2020 6 CONSENT AGENDA C1 Resolution No. 2020-020: Relating to Development; approving a final plat for The Preserve at Twin Peaks, Lots 1 through 190 and Common Areas "A" (Private Streets), "131"-"135" (Natural Open Space, Drainage, Landscape, Pedestrian, Public Sewer and Utilities) and "C1"2"C2" (Active Open Space) located east of Camino de Manana and approximately a quarter mile north of Lambert Lane (Brian D. Varney) C2 Resolution No. 2020-021: Relating to Development; approving an Amended Final Plat for Boulder Bridge Pass III at Dove Mountain, Lots 1-72, Block "A" (Future Residential) and Common Areas "A" (Private Streets) and "B" (Open Space/ Drainage) located approximately one-half mile north of Dove Mountain Boulevard and west of Boulder Bridge Pass (Brian D. Varney) C3 Resolution No. 2020-022: Relating to Elections; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County, on behalf of the Pima County Recorder, for Election Services for the Town's 2020 election (David L. Udall) C4 Relating to Procurement; approving a change order to the construction contract between the Town and Sunland Asphalt & Construction, Inc., in the amount of $180,000 for Coachline Boulevard Reconstruction, Project No. ST057; authorizing the transfer of appropriations if necessary for the change order, and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Keith Brann) C5 Approval of the February 18, 2020 Regular Council Meeting Summary Minutes (Cherry L. Lawson) Council Member Ziegler moved and Vice Mayor Post second the motion approving the Consent Agenda as presented. Motion passes unanimously, 7-0. LIQUOR LICENSES L1 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding a new series #12 Restaurant liquor license application submitted by Yanling Lin on behalf of Sushi Cortaro, located at 8225 N. Courtney Page Way #141 Marana, Arizona 85743 (Cherry L. Lawson) Town Clerk Cherry Lawson provided a brief overview of this application and stating staff recommends that Council approves an order recommending approval be submitted to the DLLC for this liquor license application. Regular Council Meeting Summary Minutes 03/03/2020 7 Council Member Ziegler moved and Council Member Kai second the Motion to adopt and submit to the DLLC an order recommending approval of a new series #12 Restaurant Liquor License application submitted by Yanling Lin on behalf of Sushi Cortaro, located at 8225 N. Courtney Page Way #141, Marana, Arizona 85743. Motion passes unanimously, 7-0. BOARDS, COMMISSIONS AND COMMITTEES B1 Relating to Boards, Commissions and Committees; selecting the Marana Livability Index/Community Health Dashboard as the topic for the Marana Citizens' Forum Spring 2020 Session; or alternatively, selecting three potential topics for the Marana Citizens' Forum to choose from for the Spring 2020 Session topic (Heath Vescovi-Chiordi) Assistant to the Town Manager Heath Vescovi-Chiordi provided an overview of this stating the item before Council is an option topic for the Spring 2020 Marana Citizens' Forum. Typically, Town staff would bring before Council a list of suggest topics for it to choose the top three topics of interest. Staff would present those three Council selected topics to the Forum; they would select the topic that interest them from the Council top three. Alternatively, the Town Council may also suggest a single topic for the Citizens' Forum to consider if the topic is of high importance at that time, or if input from the citizen body could be used in planning efforts - as was done with the Make Marana 2040 General Plan and the Transportation Connectivity and Infrastructure topics. It is Town Staff's recommendation that a single topic on creating a Marana Livability Index/Community Health Dashboard be forwarded to the Citizens' Forum for the Spring 2020 Session. If approved by Town Council, the citizen body will discuss aspects of the creation of such an index/ dashboard, how to make it available to the community for consumption, design of the dashboard, and potential uses of the completed dashboard. There are two main reasons to consider this specific topic for the 2020 Citizens' Forum. The first is that it immediately follows the topics of the 2040 General Plan and the Transportation Master Plan topics. Recommendations made on this suggested topic would act as a definitive indicator of the success of the Forum's past recommendations, but also of the success of the creation and implementation of those two plans. Secondly, the creation of a Marana Livability Index/Community Health Dashboard has the potential to create a direct line of consistent input for the community at large to tell us what they value; how we are performing, and how/where we can improve our delivery of services and customer service. This can be used to help guide policy and projects on a Town -wide level, and gives more input to the citizens to have their voices Regular Council Meeting Summary Minutes 03/03/2020 8 heard. Council Member Bowen stated in his conversation with Town Manager Jamsheed Mehta about the topic he discussed the topic selection with him, and he thought it was a great idea. Most often Council receives a title without explanation; however, with the background information provided by Mr. Mehta, he feels this is a great choice and he is enthusiastic about the topic. Council Member Bowen moved and Council Member Ziegler second the motion that a single topic on creating a Marana Livability Index/Community Health Dashboard be forwarded to the Citizens' Forum for the Spring 2020 Session. Motion passes unanimously, 7-0. COUNCIL ACTION Al PUBLIC HEARING: Relating to Alternative Expenditure Limitation (Home Rule Option); public hearing pursuant to A.R.S. section 41-563.01 regarding the proposed extension of the alternative expenditure limitation for the Town of Marana (Yiannis Kalaitzidis) Resolution No. 2020-023: Relating to Alternative Expenditure Limitation; proposing an extension of the alternative expenditure limitation for the Town of Marana (Yiannis Kalaitzidis) [6:44 PM Minutes:] Mayor Honea opened the public hearing for public testimony. Finance Director Yiannis Kalaitzidis provided a brief overview of this item stating Council held the first of two public hearings during the February 25, 2020, Council Special Meeting as part of the process required before considering the adoption of a resolution authorizing the Alternative Expenditure Limitation as a Home Rule option to be submitted to the voters of the Town of Marana for ratification. This is the second public hearing where the public have the opportunity to come forward and testimony on this topic. For the benefit of the public, the Arizona Constitution and the Arizona Revised Statutes imposes an annual expenditure limitation on Arizona Cities and Towns, but also allows the towns to adopt a local alternative expenditure limitation with the approval of the qualified voters of the town. The Home Rule option allows the community to determine what its spending limits will be at the local level, rather than the formula based limits imposed by the State of Arizona. This is true in those instances where the service levels for those services we may have provided at the time when the limit was first calculated in 1980, that was drastically different from those that we currently providing to Marana residents today. Under the Home Rule option, if approved, all expenditures for the cities or towns are determined at the time budget adoption and Regular Council Meeting Summary Minutes 03/03/2020 9 may exceed those imposed by the State of Arizona. The Home Rule option is in effect for four (4) consecutive years, once approved. The current Home Rule option was ratified by voters in 2017 and expires on June 30, 2021. Approval of this Home Rule option allows the Town the capacity to spend what is collected now based upon existing revenue streams. That capacity is determined on an annual basis during budget process approved by Council. Continued approval of the Home Rule option will allow the Town to continue to provide the level of service and quality of life residents demand today. Town staff is asking Council to consider adopting a resolution sending this item to the voters for ratification. [6:46 PM Minutes:] Mayor Honea closed the public hearing. No comment provided by the public. Council Member Kai moved and Vice Mayor Post second the motion adopting Resolution No. 2020-023. Motion passes unanimously, 7-0. A2 Resolution No. 2020-024: Relating to Real Estate; reclassifying and designating certain Town -owned land intersecting the north right-of-way line of Avra Valley Road immediately east of the Marana Regional Airport as public right-of-way named "Air Commerce Way" (Frank Cassidy) Town Attorney Frank Cassidy provided a brief overview of the item stating part of the property that Mr. Brann referred to at the airport is along the road that Barbara Johnson had built several years ago that had been sitting there for some time. A couple of years ago, the Town had sold to Metro access through the airport property served to the east of the roadway and a couple of well sites. Metro had asked the Town to allow some of their contractors to have access from Marana's roadway to their property. In a conversation with Mr. Brann, they determined the best or easiest way to designate a piece of this roadway at Avra Valley Road to allow the contractors to have access to Metro property from this roadway. The right-of-way designation only extends to the gate as public right-of-way. Metro paid for the legal description, as they are the requesting entity. Once the legal description was received, it was determined that the roadway needed to be named. In discussing this item with staff, staff is proposing the right-of-way be named Air Commerce Way as the road. Mr. Cassidy stated Air Commerce Way was selected, as the terminal that is planned to be built for the airport will be off this roadway, and the Town is anticipating other businesses locating to this area. Air Commerce Way would be a logical and forward-looking name for the whole roadway there. Regular Council Meeting Summary Minutes 03/03/2020 10 Mayor Honea asked for clarification stating the whole road will be named Air Commerce Way; it is the public right-of-way to be restricted to the gate. Mr. Cassidy confirmed. Council Member Ziegler moved and Council Member Bowen second the motion adopting Resolution No. 2020-024. Motion passes unanimously, 7-0. A3 Resolution No. 2020-025: Relating to Utilities; approving and authorizing the Mayor to sign an Agreement for Construction of Water Facilities under Private Contract for The Preserve at Twin Peaks subdivision (David L. Udall) Associate Town Attorney David L. Udall provided a brief overview of this item stating this item involves water infrastructure construction agreement between the Town of Marana and Lennar Arizona for the Preserve at Twin Peaks subdivision. The agreement requires Lennar to construct water infrastructure for that subdivision, as well as oversizing the infrastructure to serve future development in that area. As a result of that oversizing and pursuant to Title 14 of the Marana Town Code, the will provide a fair share of reimbursement to Lennar as new water customers not associated with that subdivision to connect to that water infrastructure. The reimbursement for that subsequent connection will be made twice annually for a period of 15 years or when Lennar receives its total reimbursement under the agreement which is currently estimated at approximately $102,000. Lennar has agreed as part of the agreement to reimburse the Town $16,500 for its use of a portion of the utility easement that the Town acquired and shares with Pima County. Staff recommends adoption of this resolution authorizing the manager to sign this agreement. Vice Mayor Post, moved and Council Member Bowen second the motion adopting Resolution No. 2020-025. Motion passes unanimously, 7-0. A4 Resolution No. 2020-026: Relating to Public Works; approving and authorizing the Mayor to execute a Master Conduit Use Agreement with FirstDigital Telecom Arizona, LLC for the use of Town -owned conduit (Jane Fairall) Town Attorney Frank Cassidy provided a brief overview of the item stating this agreement been discussed with Council previously. FirstDigital would like to use some of Marana's existing conduit, and under the proposed agreement, they would be able to at a rate of $.40/linear foot per year. The term of the agreement is five years, after which time the Town can renegotiate the liner foot rate. The way that FirstDigital actually gets to place its wires into the conduit, referring to the Exhibits, there are sub - agreements that are approved by the Technology Services Director and Town Engineer that authorizes the use of the particular conduit. The agreement before Council is the master agreement. Regular Council Meeting Summary Minutes 03/03/2020 11 Council Member Kai asked whether it is, the 351 feet multiplied by $.40. Mr. Cassidy stated he is unsure; the amount would be approximately $140/year. Technology Services Director Isaac Abbs provided clarification of the area request and amount. Council Member Kai moved and Council Member Ziegler second the motion approving Resolution No. 2020-026. Motion passes unanimously, 7-0. ITEMS FOR DISCUSSION/ POSSIBLE ACTION D1 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site (Jason Angell) Development Services Director Jason Angell provided a review of public and private projects along with proposed projects that are provided on the Town's website. D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/ government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Mr. Montague provided a brief update on the following legislative bills: HB2424, HB2493, H132830, HB2841, SB1246 and S131305. EXECUTIVE SESSIONS E1 Executive Session pursuant to A.R.S. X38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. X38-431.03 (A). E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) & (7) to instruct the Town's representatives regarding negotiations for the sale or lease of Town -owned property located near the Marana Regional Airport and to consult with and instruct the Town's attorneys regarding an economic development contract associated with that sale or lease. [7:09 PM Minutes:] Mayor Honea asked for a motion to enter into executive session for the purposes stated in Item E2. Vice Mayor Post, moved and Council Member Ziegler second the motion to enter into an executive session for the purposes stated in Item E2. Motion passes unanimously, 7- 0. [7:31 PM Minutes:] Mayor Honea resumed the Council Meeting. Regular Council Meeting Summary Minutes 03/03/2020 12 Mr. Cassidy provided language for a motion for Council's consideration on the executive session stating Town staff request for authorization to proceed with an economic development sale of approximately five (5) acres of land along Air Commerce Way to JD Russell for the per square foot appraised value price according to the November 2019 appraisal report. Staff will bring forward for Council consideration of a formal contract with the authorization to move forward with the sale without an auction as an economic development project. Vice Mayor Post, moved and Council Member Ziegler second the motion approving the language provided by the Town Attorney related to Item E2. Motion passes unanimously, 7-0. FUTURE AGENDA ITEMS Notwithstanding the mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Council Member Kai moved and Vice Mayor Post second the motion adjourning the meeting. Motion passes unanimously, 7-0. The meeting adjourned at 7.32 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on March 3, 2020. 1 further certify that a quorum was present. Cherry L. Jawson, Town Clerk Regular Council Meeting Summary Minutes 03/03/2020 13