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HomeMy WebLinkAbout06/02/2020 Regular Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers,June 2, 2020, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Vice Mayor Jon Post, Council Members Dave Bowen, Patti Comerford, Herb Kai, Roxanne Ziegler and John Officer were present. There was a quorum of council members present constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Vice Mayor Post, moved and Council Member Officer second the motion approving the agenda as presented. Motion passes unanimously, 7-0. CALL TO THE PUBLIC Mayor Honea open the meeting to receive public comments and the following individuals provided comments: Regular Council Meeting Summary Minutes 06/02/2020 J.J. Sidwell resident spoke in support of Resolution No. 2020-061 related to the construction on Adonis Road Extension project. Julie Glass spoke in support of the Adonis Road Extension project. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Bowen stated he wished to thank, support and commend the Marana Police Department for their professionalism in times when police departments across the nation are taking a hard hit. Council Member echoed the comments of Council Member Bowen. Council Member Officer wished to thank Southern Pacific Railroad as the work on the crossing has made the drive to San Lucas a very smooth drive. He asked Town Manager Jamsheed Mehta to extend the Council appreciation for the work done. Council Member Ziegler thanked members who have called into the meeting for the Adonis Road Improvement project as the Town Council has heard them for many years. She has responded too many of residents who live in that area. Council was tired of the stalling and decided to take control and have the Town to build the road. She and other Council Members do apologize for having taken so long to build the road. Vice Mayor Post stated he does not have a report; however, asked whether Council plans to speak about the splash pads. Mayor Honea stated he had planned to make a comment in his report. Mayor Honea stated he has been encouraging Town staff to open the splash pad at Cross Road Park and at Marana Heritage Park as the weather is heating up this week. As this is not an agenda item, he asked Council to support the splash pads opening this week. Communities around the state are trying to develop parameters for reopening its splash pads and aquatics. Council agreed the splash pad should be opened at this time. He commented on a telephone call that he had with Governor Ducey on Saturday and Sunday, stating Mayor McFarland of Casa Grande participated on the call for some time. The Governor was checking in on each of the communities in light of current events including rioting. Wednesday is considered a National Day of Protest and Marana Police is trying to stay on top of the situation, as the Town want to ensure the public and the police remain safe while protesting. He referenced Governor Ducey's Executive Order relating to the curfew, and stated Marana is doing very well. Mayor Honea continued stating he does not know anyone who has COVID-19 as he has spoken with ministers as well as Father Edson and they do not know of anyone Regular Council Meeting Summary Minutes 06/02/2020 who has the virus. In speaking with Governor Ducey, he stated loss of employment and business closure is a concern for residents and business owners. The Governor is aware of this and it is likely that we will go to Phase 2 in reopening the state. He has had conversations with the mayors of Oro Valley and Sahuarita to check-in on both as well as to pledge community support of assistance if needed. Police Chief Terry Rozema has had conversations with neighboring communities who have offered to assist Marana if needed, and Marana has extended the same. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Jamsheed Mehta reported that Council has received the Executive Report for the month of May the Town issued single-family residential permits that exceeded the Town's budgetary target for the fiscal year of 735. At the end of May, the Town had issued 744; there were 57 residential permits issued in May. June is traditionally a strong month; however, this June may prove to be different in those numbers. He spoke of Governor Ducey's statewide curfew and added to Marana Police Department is in constant communication several other agencies, including intelligence agencies, and law enforcement agencies. The officers are well briefed. Chief Rozema has implemented a revised protocol in the event there is a need to handle any protest. Staffing strategies have been revised to ensure better coverage during certain shifts, and that Marana has not had any incidents of civil unrest. However, in the event it does have any, Marana will be able to rely on other agencies for assistance, as well as being of assistance to other communities if requested. On May 28, Governor Ducey included many changes to the Executive Order, Stay Home Stay Safe protocol. While the data was not conclusive at that time; therefore, Phase 1 stayed as is. At that same announcement, K-12 schools are set to open next school year. Additionally, little league sports are set to open for those who wish to allow their children to participate. On May 27, Governor Ducey made a very interesting announcement that is very beneficial to small towns, like Marana. It was the announcement of the Arizona Cares Fund that allocates $441M of Federal Cares funds to cities and towns that did not originally receive a direct allocation from the U.S. Treasury at that time as Marana was under the 500,000-population threshold. Marana will receive approximately $5.62M, and that amount was determined based upon our portion of the census population for 2019. Deputy Town Manager Erik Montague will present Item D2 on the Council Agenda and will provide information on the grant funds and how it will be handled. Also on May 27, Governor Ducey announced another initiative called the Arizona Express Pay Program, and has designated $150M of state funding that is immediately available for reimbursement to cities and towns for actual expenses that might have Regular Council Meeting Summary Minutes 06/02/2020 during this time. State Department of Emergency and Military Affairs (DEMA) is heading this program, and the Town will seek reimbursement of actual expenses once the state provides additional information on that process. Mr. Mehta provided an update on park amenities stating the Town had a phased approached and the only two amenities that have not yet opened are Ora Mae Harn Park and the splash pad. Ora Mae Ham Park is under construction. June 15 is the target date for completion, and once construction has completed, the Town will open the park. The pool in Ora Mae Ham Park will allow community swimming in addition to lap swim. The Town does plan to open splash pad; however, there are certain protocols that had to be identified, and CDC guidelines that parks must follow. Parks & Recreation Director Jim Conroy and his staff and moving forward with those protocols to ensure the safety of all guest of the splash pad and park amenities. The target opening is Saturday for the splash pad. PRESENTATIONS P1 Relating to Development; presentation, discussion, and possible direction regarding a Marana Small Business Assistance Program (Jason Angell) Development Services Director Jason Angell, Communications Manager Vic Hathaway and Marana Chamber of Commerce Executive Director Audra Winters provided a PowerPoint Presentation regarding a Marana Small Business Assistance Program. Below is an overview of the presentation. (A copy of the presentation is available in the Town Clerk's Office for review.) Marana Together: Town of Marana and Marana Chamber of Commerce Pre-Pandemic • New business assistance program o Biz.selectmarana.com • Landlord/property manager roundtables o Building Official working with MPA • Local business climate Pandemic Adjustments • 100% electronic submittals and reviews • Virtual inspections • New business license and renewals o Council waived all late fees for business license renewals • Temporary Signage o Governor's order temporarily suspended all permitting requirements for temporary signage • Restaurant site expansions o Regional consistency to allow for outdoor seating improvements • Businesses had to quickly adjust Regular Council Meeting Summary Minutes 06/02/2020 Information Gathering • Marana Chamber survey o Survey to determine what businesses are or are not open. For those that are not, figure out why and what additional help is needed. • Development Services survey o Survey of all owners/contractors that pulled a building permit within the past 12 months. Help to identify where improvements can be made (short and long-term goals.) Community Campaign Messaging • Using communications and outreach to support our businesses and encourage a revitalization of our local economy. o "Marana Together" o Community outreach to support local o Business outreach for Town services Outreach Resources: United effort between the Town Marana and the Marana Chamber of Commerce • Town of Marana o Media Relations o HOA email listservs o MaranaAZ.gov o Marana Newsroom o Tucson Local Media Manager Message o Social Medial Platforms o Next Door o E-newsletter subscribers o Water bill newsletters o Flyer design and distribution to businesses • Marana Chamber of Commerce o Member weekly e-blast o Social Media Platforms o Networking meal events o Marana Insights o Committee Meetings o Tucson Local Media Article • Participating Businesses o Social Media Platforms Next Steps Outreach • Push economic development website • Website improvements -business assistance • Continue work with MPA on landlord roundtable • Work with Marana Chamber of Commerce on joint communications Regular Council Meeting Summary Minutes 06/02/2020 Processes • Electronic review process • Virtual inspections • Business license process improvements • Temporary business improvements (signage and outdoor seating) • Survey results o Identify improvements and work to implement o Conduct regular surveys of applicants to evaluate process CONSENT AGENDA Cl Resolution No. 2020-054: Relating to Development; accepting Midfield Road Station 13+35 to 27+50 for maintenance (Keith Brann) C2 Resolution No. 2020-055: Relating to Development; amending plat note 13 of the Desert Oasis at Twin Peaks subdivision plat concerning the timing of building permits relative to the issuance of a letter of map revision by the Federal Emergency Management Agency (Frank Cassidy) C3 Resolution No. 2020-056: Relating to Utilities; approving and authorizing the Mayor to sign the Lease with CalPortland Company for the Rillito Vista sewer ponds (Frank Cassidy) C4 Approval of the Regular Council Meeting Summary Minutes of May 19, 2020 (Cherry L. Lawson) Vice Mayor Post, moved and Council Member Officer second the motion approving the consent agenda as presented. Motion passes unanimously, 7-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B1 Resolution No. 2020-057: Relating to Boards, Commissions, and Committees; making an appointment to the Town of Marana Board of Adjustment (Cherry L. Lawson) Town Clerk Cherry Lawson provided a brief overview of this item relating to the appointment to the Town of Marana Board of Adjustment. John Flint applicant introduced himself to the Council and indicated that he would be happy to serve in this or any capacity of the Council choosing. Council Member Ziegler moved and Vice Mayor Post second the motion adopting Resolution No. 2020-057 approving the appointment of John Flint to the Town of Regular Council Meeting Summary Minutes 06/02/2020 Marana Board of Adjustment with a term expiring February 29, 2024. Motion passes unanimously, 7-0. COUNCIL ACTION Al Resolution No. 2020-058: Relating to Development; approving and authorizing the Mayor to sign the Amended and Restated Vanderbilt Farms Development Agreement (Frank Cassidy) Mayor Honea requested that Items Al and A2 be considered together as it relates to Vanderbilt Farms Development. Town Attorney Frank Cassidy provided an overview of this item relating to the Amended and Restated Vanderbilt Farms Development Agreement and the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 & 11A located south of Barnett Road, north of Moore Road and east of Sandario Road, as the Development Agreement connects directly to the Re-Plat of the Final Block Plat. Council is aware that over more than the last few years, the Town has made changes to the roadways that affect Vanderbilt Farms. First by approving the alignment of Clark Farms Boulevard that goes into Gladden II, as that alignment was different from the alignment of Clark Farms Boulevard in Vanderbilt was platted earlier in 2005. A couple of years ago, the Town changed the location of Lon Adams coming up to the current Lon Adams, because the Bus Barn will remain in its place. Those two (2) changes made it necessary for Vanderbilt Farms Re-Plat to be redone. Mr. Cassidy introduced Engineer Jerry Zelman stating he worked on this and was present in the event Council had any questions. The plat is not different from any plat that Council has approved; however, it does implement those roadway changes. In the process of asking them to redo the plat to accommodate those roadway changes, the Town had conversations with the owners and their lawyers. The Town asked why the property is not developing as it is the logical property to be developed. This item will set up Vanderbilt Farms to be sold on a block-by-block basis. Any buyer of an individual block can review this agreement and has a sense of the roadway obligations that go with that block, sewer, and non-potable water obligations. Vice Mayor Post stated he spoke during the last CFD Board Meeting about Farm Field 5 being excluded from the CFD. He is adamant about this, and ask where the Town go from this point. Mr. Cassidy replied stating as he anticipated this question, he commented to their lawyer he has reason to believe this will be a problem for the Mayor and Town Council of Marana. He stated the lawyer for the client stated, they would not under any circumstances sell bonds that would have to be repaid by Farm Field 5. That whatever it takes to exclude Farm Field 5 from having to pay Vanderbilt Farms CFD bonds, they would do. They doubt that they would use the CFD. The reason they doubt [that] CFD is that it was setup for large development, and he does not believe they will sell it to a single Regular Council Meeting Summary Minutes 06/02/2020 developer. For it to work economically, whether it is that CFD or they get rid of the CFD and form another CFD without Farm Field 5, they would need to have all of the remaining properties. Mr. Cassidy provided as an example D.R. Horton who is a large developer and has experience with CFDs, has history of purchasing large developments (such as Saguaro Bloom). If they wanted to purchase the all fourteen blocks of the development, then they could possibly have a CFD. Even then, the Vanderbilt Farms group agree with Council's position, as they would not want to risk the ire of everyone who lives in Farms Field Five by having them to have to pay. Vice Mayor Post ask how the Town would get those sentiments in writing. Mr. Cassidy replied stating he had asked the Vanderbilt Farms group that same question. Within the agreement there is language regarding the CFD. After the last meeting, the Town could have included that language within the agreement. He tried to put together a change that included dissolving the CFD. He explained the trouble with dissolving a CFD as the Town has worked with Attorney Cafiso for many years; that trying to get rid of a CFD and the steps involved in a short period, Town staff did not believe it was feasible to do. He continued stating with recent events Council controls the sale of bonds. This CFD was created at a time when the rule was there should not be sales of bonds past seven (7) years after the creation of the CFD. This CFD was created more than seven (7) years ago. Vice Mayor Post replied stating the Board had already done that on Farm Field Five when the Town had to repair the sewer. Mr. Cassidy stated no bonds was sold. However, there has been a $.30 cents per $100 of assessed valuation applied as an operation maintenance tax. The sewers that were built in Farm Field Five were originally intended to be sold to the CFD. The CFD would reimburse for those sewers, but there was never a bond sale. Because they were included with the plan, the O&M tax could be used to repair those sewers. The Town had been collecting that $.30 per $100 of assessed valuation since before there was assessed valuation. Vice Mayor Post stated he would vote no on this item until Farm Field Five can be excluded. If it can be done, then he prefer to see the Town move forward. The residents who lives in Vanderbilt Farms has been there for 12 years, it is not right to assess them with a CFD five years from today. After 17 years would be wrong. He appreciates the work of Mr. Cassidy on this item. Mr. Cassidy recommended continuing the item to provide Town staff an opportunity to review and edit the agreement before bringing the item back to Council. If this is a critical issue for all of Council, he knows that the property owners are all on board with it. He would need time to rework this agreement as well as work with Mr. Cafiso on this item. Vice Mayor Post, moved and Council Member Officer second the motion to table this item for one month. Motion passes 6-1. Nay- Council Member Ziegler. Regular Council Meeting Summary Minutes 06/02/2020 A2 Resolution No. 2020-059: Relating to Development; approving the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 & 11A located south of Barnett Road, north of Moore Road and east of Sandario Road (Brian D. Varney) Town Attorney Frank Cassidy provided an overview of this item relating to the Re-Plat of Final Block Plant Vanderbilt Farms Blocks 1 thru 13 & 11A located south of Barnett Road, north of Moore Road and east of Sandario Road. Vice Mayor Post, moved and Council Member Officer second the motion to table this item for one month. Motion passes 6-1. Nay- Council Member Ziegler. A3 Resolution No. 2020-060: Relating to Intergovernmental Relations; approving and authorizing the Town Manager to execute a Lobbying Services Agreement with Triadvocates, LLC for Fiscal Year 2021 (Heath Vescovi-Chiordi) Assistant to the Town Manager Heath Vescovi-Chiordi provided a brief overview of this item relating to the intergovernmental relations Lobbying Services Agreement with Triadvocates, LLC for Fiscal Year 2021. He stated the agreement was reduced by ten (10%) percent, and the agreement is for one term from July 1, 2020 through June 30, 2021. Council Member Ziegler moved and Council Member Bowen second the motion approving Resolution No. 2020-060 approving and authorizing the Town Manager to execute a Lobbying Services Agreement with Triadvocates, LLC for fiscal year 2021. Motion passes, 6-1. Nay, Council Member Comerford. A4 Resolution No. 2020-061: Relating to Capital Improvement Projects; authorizing swift Town construction of the Adonis Road Improvements; and approving and authorizing the Mayor to sign the Second Amendment to Villages of Tortolita Development Agreement and the First Amendment to Mandarina Mediation Agreement (Frank Cassidy) Mr. Cassidy provided an overview of the Adonis Road Improvements, the Second Amendment to the Villages of Tortolita Development, and the First Amendment to the Mandarina Mediation Agreement. Council Member Ziegler moved and Council Member Bowen second the motion adopting Resolution No. 2020-061, authorizing swift Town construction of the Adonis Road Improvements; and approving and authorizing the Mayor to sign the Second Amendment to Villages of Tortolita Development Agreement and the First Amendment to Mandarina Mediation Agreement. Motion passes unanimously, 7-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION Regular Council Meeting Summary Minutes 06/02/2020 D1 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site (Jason Angell) Mr. Angell provided an overview of the public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site. D2 Relating to Budget; discussion, direction and possible action regarding development of the fiscal year 2020/2021 budget, including proposed budget initiatives and expenditures (Jamsheed Mehta)Amended May 28, 2020 @10:10 a.m. to include this item. Deputy Town Manager Erik Montague provided a PowerPoint Presentation overview on the Arizona Cares Fund. Below are the highlights of the presentation. This presentation can be viewed from the Town website at www.maranaaz.gov. (A copy of this presentation is on file in the Town Clerk's Office for viewing.) Under the Coronavirus Aid, Relief, and Economic Security (CARES) Act, $150 billion was appropriated to the Coronavirus Relief Fund (CRF) to be used for direct payments for specific uses to State and local governments. The U.S. Department of the Treasury managed the initial distribution of these funds to states and jurisdictions with populations above 500,000. Those initial distributions were based on the U.S. Census Bureau data and a methodology developed by the Treasury. The total CRF funding allocated to the state of Arizona was approximately $2,822 billion. The five (5) eligible local units of government that received their allocations directly from the Treasury are: • City of Mesa; • City of Phoenix; • City of Tucson. • Maricopa County; and • Pima County. On May 27, 2020, Governor Ducey launched the AZCares Fund and the distribution of$441 million in direct, flexible funding to county, city, and town governments that did not receive direct federal CARES Act allocations. In addition, the Governor announced an "Express Pay Program" for all entities eligible for public assistance through FEMA. This program expedites delivery of resources for eligible projects related to COVID-19 response efforts and will be managed by the Arizona Department of Emergency and Military Affairs (DEMA). $150 million of the State's $1.8 billion allocation will be set aside to immediately aid those entities applying for federal FEMA reimbursement. AZCares Fund • Distribution of approximately $441 to county, city and town governments that did not receive direct federal CARES Act allocations Regular Council Meeting Summary Minutes 06/02/2020 • Funds can be used only for eligible salary costs and ERE from March 1, 2020 through December 30, 2020 • Marana's allocation is approximately $5.6M • Reimbursement application submittal(s) handled through www.arizonatogether.org/grants • Fund use limited by Treasury Regulations • Supplemental guidance in Frequently Asked Questions • Funds may only be used for salary costs for employees substantially dedicated to mitigating or responding to COVID-19 public health emergency • For administrative convenience, local governments may presume that public safety costs are substantially dedicated to COVID-19 • Can submit for either: o Actual costs to application date, then future applications for actuals up to two per month, or; o Actual costs to application date and forecasted costs through 12/30/2020 • Monies replaced with AZCares can be used for any public purpose as determined at the local level AZCares funding is available and since Marana previously complied by registering on the FEMA portal and filing a request for public assistance, we can submit a reimbursement request application at any time. Council adopted Resolution 2019-043 designates Yiannis Kalaitzidis, Finance Director, as the agent to act on behalf of the Town in submitting any and all documentation to and communicating with the Arizona Division of Emergency Management and any other agency as necessary to assist in obtaining federal, state, or local emergency relief. As a result, there is no additional Council action is needed to request funds. AZCares funding is available and since Marana previously complied by registering on the FEMA portal and filing a request for public assistance, we can submit a reimbursement request application at any time. Council adopted Resolution 2019-043 designates Yiannis Kalaitzidis, Finance Director, as the agent to act on behalf of the Town in submitting any and all documentation to and communicating with the Arizona Division of Emergency Management and any other agency as necessary to assist in obtaining federal, state, or local emergency relief. As a result, there is no additional Council action is needed to request funds. The Town can choose to submit requests only for actual costs, then periodic, additional requests OR we can submit for actual costs and forecasted costs through December 30, 2020. It is the intent of Town staff to proceed with Option 2. Monies received must be placed in a separate fund or sub-fund. Monies can be transferred from this separate fund/sub-fund later to deploy to any purpose decided upon by that jurisdiction. It is Staff's intent that once those funds are available and provided to the Town, the Town has a grant and external contribution - a special revenue fund that is outside of the Regular Council Meeting Summary Minutes 06/02/2020 General Fund, assign it a project code for AZCares funding and will be separately accounted for; those monies will be available to deploy. Council Member Comerford asked whether the expense from when the Parks & Recreation Department sprayed park equipment and amenities are reimbursable, whether salaries can be included. Mr. Montague replied stating for the purposes of this AZCares, those cost would not be eligible for the use of the Cares Fund. The monies for those additional costs that are incurred by departments, those can be direct funding request through some combination of FEMA or the governors' Express Pay Program to submit those costs. The Town has established a project code account in an effort to track all cost including staff's time. Town staff would later determine what funding is available to cover those expenses. Related to chemicals, supplies, sneeze guards, PPE or modification equipment the Town will seek full cost if it can. FY2021 General Fund Budget • Updates based on direction previously received: o Identified $62K (including contingency) for El Rio preserve turn out structure, project to deliver water to ensure a permanent or semi- permanent water supply. o Moved $53K from restricted budget to Holiday Festival and placed those funds back in the available project budget for that particular event. • We anticipate holding the remaining portion of replaced General Fund monies in a restricted contingency line item which can be deployed, based on Council approval, when required in FY2021 o Provide a capacity within the contingency line item within the General Fund, and increase the contingency fund within the General Fund of an amount of the $5.6M. o That would provide the Town the capacity to utilize any portion of that during the fiscal year as it might be required, and approved by Council. o Town staff has shared that particular contingency with the Council, and none of those funds will be available for use without this Council's approval. Mr. Montague stated the intent of the presentation was to provide Council with clarity on the source of the funds their intended, how staff visions handling the exciting accounting the side of that to ensure that their separately accounted for and available to the community. When it is needed and ensure that they are not controls in place so that any use of those are brought back before this Council. Mayor Honea commented stating he was on the call with Governor Ducey as well as with Mr. Montague for the $5.638M where the Governor indicated that Marana would receive. The reason the Governor told everybody those funds could be used to cover expenses for police, fire, or public service people in connection with COVID-19. As everyone was requesting for revenue replacement money, the Governor provided for Regular Council Meeting Summary Minutes 06/02/2020 all the cities in small counties. However, big cities received more money, but they must provide a nexus to COVID-19 for everything they use those funds for. By Governor Ducey providing these funds and informing cities and towns to pay police from those dollars, that has freed up the $5.638M as General Fund money. He stated that he had previously spoken with each Council Member as well as Mr. Mehta regarding the $2.2M that was going to be transferred from the reserve fund. He does not want that to occur. He and Council Members would like to see those dollars remain in the reserve fund, as next year cities and town may not see federal programs to bail us out. He stated a portion of those funds at $2.2M general fund money, which that becomes and pay at$2.2M and not take the money out of the reserve. That will leave if you have $2.2M in roughly; $50K for the holiday festival and the El Rio is about $3.3M in a separate contingency fund from the existing. Those funds are protected and could be used by Council's orders. He did not see anything in there about the $2.2M to pay to the WIFA loans and a few other things that were going to come out of the reserve fund. Mr. Montague replied stating he very specifically remember that conversation related to the concern with any use of reserves with the circumstance that we are under from a budget perspective. Regarding the funds being in the special revenue fund, and they will basically roll to the fund balance in that special revenue fund. Having a contingency in the general budget, the Town will budget for basically an operating transfer between the special revenue fund and to the General Revenue Fund in a similar amount. If Council deems it appropriate to transfer any portion of that out, that can be done next fiscal year. Town staff believes that would be beneficial for that purpose is determining and getting a handle on what the outlook is with respect to actual revenues. The Town has previously mentioned that we do not have a lot of actual data yet on sales tax numbers. We have recently received some revised estimates from the state on State Shared Revenues that staff is still working to process. As we progress through the fiscal year, Town staff would come back before the Council at any time during the year and then make that transfer for any portion expected shortfall. Mayor Honea asked for clarification asking whether the $2.2M that was scheduled in the budget to come out of the reserve fund going to be left in the reserve fund. At the time that we need to pay those debts, staff will come back to Council for its consideration of taking those funds out of the contingency fund. Mr. Montague stated Mayor Honea's comment is correct. Mayor Honea stated he does not want the money to come out of the reserve fund. Mr. Montague stated from an accounting perspective it would only come from the reserve fund if revenues came in as expected an expenditures and other financing uses happened as expected then it would come out of reserves. If revenues came in wildly higher, bounces back and the town received an additional $2.2M in sales tax than expected, there would be no detriment to the reserve fund. It would not change is Regular Council Meeting Summary Minutes 06/02/2020 general fund use for those purposes out of the general fund. Mayor Honea stated the directive was to not take the money out of the reserve fund. Use the General Fund money. Council has already approved the budget, and everyone seemed happy with the budget that was presented. Vice Mayor Post stated the budget has not yet been approved by the Council. Mayor Honea clarified his comment stating the Manager's Recommended Budget was presented to Council and the directive was for Town staff to not use the General Fund monies. Mr. Montague stated the Town can very specifically identify what is within the $2.2M that the Town does not want to have covered by the General Fund. The debt piece (Ex: WIFA Loan), the other portions are a one-time continuation of projects or programs that were budgeted in a previous year that are to be completed. The Town can make a change whereby no projects will come out of the reserve fund, the Town can balance that. The next step in this process is the Tentative Budget that staff has had conversations about, as staff is working diligently to provide that information to Council. Within that budget, Town staff can add the feedback from this meeting into that document. Council Member Comerford ask when Council would receive the Tentative Budget information from the Town. Mr. Montague stated it is the Town's intent to provide the Tentative Budget to Council two weeks prior to the scheduled meeting, by Tuesday, June 9. Council Member Ziegler commented stating El Rio will be her new Adonis Road Extension. Marana has many birders in the area, and they really enjoy watching birds out there. In her conversation with the Town Manager, it appears that the Town can get this project going in this fiscal year. She would like to see water added to that area. D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Mr. Mehta provided an overview of pending state, federal, and local legislation/ government actions stating there is not much occurring on the federal side. On the state's side, the house and the senate adjourned and there was siney die last Tuesday. A week ago, what started this legislative session was about 1700 bills and ended with 90 bills having been approved last week. In addition to the legislature having passed its skinny budget, they could likely come back for a special legislative session sometime in mid to late June. The potential date is June 22, as they may come back to handle some special or a few budget related bills and possibly COVID related. The Town is continuing to track and will likely move forward is COVID-19 related. Regular Council Meeting Summary Minutes 06/02/2020 He last mentioned to Council about the Civil Liabilities Bill that is something that the Town will continue to monitor to the extent that cities and towns or political subdivisions are not included in that specific bill in the way that universities, nonprofits, school districts and others are protected from liability in case someone decides to make a claim that they have contracted COVID-19 by the negligence of one of those organizations. Cities and towns are not protected in that bill. Mayor Honea stated that Senator Leach who has been phenomenal for the town working on many things including the $5.6M to the Town from the Governor Office. He stated Senator Leach does have a bill that includes government, and Senator Cavanaugh does not. The Governor liked Senator Leach's bill much better, as he told him as such. There is still hope that the Town will be included once as that bill will come forward. Kudos to Senator Leach for all his hard work and efforts on behalf of Marana. Council Member Ziegler requested Mr. Mehta or his staff to reach out to Triadvocates to thank them for the reduction in the agreement as well as supporting the Town of Marana Mr. Mehta stated he did not speak with Triadvocates to seek out a reduction in its agreement with the town. Anytime there is an opportunity to do a contract with the Town, there are discussion about changes within the agreement. Over the pass few years, the Town has received 'ask' by consultants who has renewable agreements if they can be raised. Sometime the Town has had to suggest to them that it is not the right time to do that. However,with this agreement, he spoke with Julie Reese, Principle with Triadvocates could this be the time where the Town could consider lowering the it. It was not met with any resistance or opposition; the number was offered by Triadvocates. EXECUTIVE SESSIONS El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive Session pursuant to A.R.S. § 38-431.03 (A)(1) for discussion, consideration, and possible interviews of candidates for appointment to the Board of Adjustment. FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Regular Council Meeting Summary Minutes 06/02/2020 ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Council Member Ziegler moved and Council Member Kai second the motion to adjourn the meeting. Meeting passes unanimously, 7-0. Meeting adjourned at 8:14 P.M. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Counqhult ting held on ne 2, 2020. I further certify that a quorum was present. , 4, Cherry L. awson, own Clerk 1' 41410 MARANA AZ ESTABLISHED 1977 Regular Council Meeting Summary Minutes 06/02/2020