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HomeMy WebLinkAbout06/16/2020 Regular Council Meeting Summary Minutes . 46, .._ MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers,June 16, 2020, at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post, Council Members: Dave Bowen, Patti Comerford (Excused), Roxanne Ziegler,John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Vice Mayor Post, moved and Council Member Kai second the motion to approve the agenda as presented. Motion passes, 6-0. CALL TO THE PUBLIC Mayor Honea open the meeting to receive public comments and the following individual provided comments: Regular Council Meeting Summary Minutes 06/16/2020 Mark Johnson thanked the Mayor and Council as well as the Parks & Recreation Department and Marana Police for their collaboration with the Tortolita Alliance, Trail Riders of SoAZ and Sonoran Desert Mountain Bicyclists as they worked together on tackling the issue of unauthorized Off Highway Vehicles (OHV) access in the Tortolita Preserve and vandalism at the trailheads. He also commented on the May 26 Council Study Session related to the Tortolita Preserve Lease Agreement with the State Land Department. PROCLAMATIONS P1 Proclamation honoring Dr. Doug Wilson, Superintendent of Marana Unified School District (Cherry L. Lawson) MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Bowen commented on the Splash Pad stating there was a family there with their child enjoying the day. He was surprise that more children were not out at the park, but was excited to see that it was open. Council Member Ziegler addressed the comments from Mark Johnson thankinghim g for his suggestions and complimented the Tortolita Alliance on its informative website. She also commented on the emails received from the public requesting Council to defund the Marana Police stating Council are not willing to do that in Marana as Marana has a phenomenal police department under the leadership of Chief Terry Rozema. Vice Mayor Post spoke in support of the Marana Police Department, as he wanted it to be on record that they have his support. He appreciates the excellence and leadership of Chief Rozema and that of the Marana Police. Mayor Honea commented on the emails received from the public to defund the Marana Police stating he called each person who submitted an email. He stated the comments were good, but that Council had no plans to defund the Marana Police. He, too, toured the Splash Pads in the community and noticed families in the park enjoying the day. He stated the pool at Ora Mae Ham Park would open soon. He also commented on the statewide sales tax stating it is better than expected. Lastly, he briefly mentioned the increase in COVID-19 cases in Arizona and the number of new cases in the state, as well as the number of individuals tested per day. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Jamsheed Mehta reported on the following items. • Town of Marana was officially notified of the AZCares Fund; the Federal Cares Fund that is being redirected through Governor Ducey's actions to local jurisdictions of less than 500,000 in population. The proportional share that Regular Council Meeting Summary Minutes 06/16/2020 Marana has been identified to receive is $5.62M. That measure is moving forward, as there is an item on the Consent Agenda this evening that will allow the facilitating and execution of that agreement with them. • Wildfire update, we are glad to hear that the Tortolita fire the one closest to Marana and north of Dove Mountain is 100% contained, and has been for several days. The Bighorn fire in the Catalina's has grown considerably, and is 16,000 acres and close to 30% contained. There are several communities that have been identified and are in the set position (a ready set go status), and there have been some evacuations that has occurred in the mountains, as well as other areas close by. o Our first responders also includes Marana areas, NW Fire District as they are participating and assisting with Golden Ranch and the Arizona Forestry and Fire Management Group. • Governor Ducey hosted a press conference on June 11, and stated there are a couple of takeaways from the conference. We are still in Phase 1 of the reopening of the state. The results that we were expecting have not panned out, as it is in line with Marana position as well. Marana is one-step ahead of the state phase level that is currently at Phase 2a. • Regarding Parks & Recreation amenities, in the first week the Splash Pad was limited to five (5) days. However, as of this week, it will be open all seven (7) days. As of Friday, the Town will enhance the timing of the Splash Pad by opening it up earlier and extending the hours later in the evening. o After 7 p.m. at Crossroad Park, the town will have the light show display with music upon closing the Splash Pad to child's play. o Ora Mae Ham Park Community Pool is currently under repair, but the Town hope to have it open next week. A PSA will go out later this week. o Parks & Recreation Summer Programs will go forward beginning June 22 through August 30. o Parks & Recreation staff have begun moving into their new office space in the remodeled space, B-building. They will have completed the move by the end of the week. In mid-July, Water Services Department will also make their home on the second floor in the B-building. Later, Community and Neighborhood Services will also move into that same building. ■ The Town will host a meet and greet sometime later given the current state of the pandemic, and provide Council with a tour of the new space once staff has settled. • Monsoon season has officially begun as of June 15. Public Works does have a Storm Preparation Plan that contains several aspects of preparedness. • Marana Animal Services is offering a free Microchip Clinic on Sunday, June 28 at Ora Mae Ham Park. Pima County No Kill Shelter is sponsoring the event, and there is no cost to residents or anyone wishing to have its pet's microchipped. PRESENTATIONS CONSENT AGENDA Regular Council Meeting Summary Minutes 06/16/2020 Cl Relating to Procurement; ratifying the Town Manager's approval of a change order to the Dowl, LLC design/construction management contract for the Airport Rehabilitation of Taxiways, Tie Downs, Helicopter Pad, and Terminal Apron project (AP025) in the amount of $21,292; authorizing the transfer of appropriations if necessary for the change order; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Steve Miller) C2 Resolution No. 2020-062: Relating to Economic Development; approving and authorizing the Mayor to execute a funding agreement between the Town of Marana and the Marana Chamber of Commerce, Inc. for fiscal year 2020-2021 to support operation of the Marana Visitor Center and provision of services to the Marana community (David L. Udall) C3 Resolution No. 2020-063: Relating to Administration; approving and authorizing the Finance Director to execute Amendment One to the Inmate Work Contract between the Town of Marana, the Arizona Department of Corrections and the Management & Training Corporation for inmate labor services (Libby Shelton) C4 Resolution No. 2020-064: Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between the Town of Marana and Pima County for provision of video-court hearings of municipal prisoners for 2020-2021 (Laine McDonald) C5 Resolution No. 2020-065: Relating to Administration; approving and authorizing the Town Manager to execute AZ CARES Fund Grant Agreement Number ERMT-20- 057 with the State of Arizona, acting through the Governor's office, for federal financial assistance through the U.S. Department of Treasury Coronavirus Relief Fund (CRF) (Kristin Taft) C6 Approval of the Regular Council Meeting Summary Minutes of June 2, 2020 (Cherry L. Lawson) Vice Mayor Post, moved and Council Member Ziegler second the motion approving the Consent Agenda as presented. Motion passes, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2020-066: Relating to the Marana Regional Airport; approving and authorizing the Mayor to execute a Lease Agreement with The J.D. Russell Regular Council Meeting Summary Minutes 06/16/2020 Company for the lease of approximately 0.817 acres of real property located at the Marana Regional Airport, 11700 West Avra Valley Road (Jane Fairall) Deputy Town Attorney Jane Fairall provided a brief overview of the Lease Agreement with The J.D. Russell Company of under an acre at the Marana Regional Airport. It is generally located on the east side of the airport near the east ramp in that area. The lease as was negotiated would have a term of 25 years with a potential 10-year option for the leasee to exercise at the end of that period. The rent would be $.45/square foot per year based on an appraisal that the Town had done. The rate would be adjusted every three years, given the duration of the lease. To ensure development at the airport, the Town has placed some time limitation on the leasee to actually do what they have stated they would do with the property. In this case, the leasee have an 18-month period from the beginning of the lease to submit to the Town a development plan; 24 months to begin construction, and within 36 months, the would have to have a Certificate of Occupancy for what is to be built on the property. Council Member Bowen asked whether this is a corporate facility or manufacturing facility. Ms. Fairall replied stating this will most likely be a hanger for the use of the president or CEO of the company. She stated the Town is discussing other options with them for additional property at other locations. Council Member Ziegler inquired of the duration of the lease agreement. Many things that can happen in 25 years asking whether that is standard. Ms. Fairall replied stating it is the standard for airport leases, that the standard term is anywhere from 25 to 40 years. Marana is falling within that range with the original lease term and the option period. This is something the leasee in general look to get, as they want to amortize what is built on the property. At the end of the lease, it becomes the Town-owned. Council Member Kai moved and Vice Mayor Post second the motion adopting Resolution 2020-066. Motion passes, 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Relating to Transportation; presentation, discussion and possible direction regarding the Town of Marana's tentative project list for the Regional Transportation Authority Continuation (RTA2) program (Jamsheed Mehta) Town Engineer Keith Brann provided a PowerPoint Presentation regarding the Town of Marana's tentative project list for the Regional Transportation Authority Continuation (RTA2) program. Below are highlights of the presentation. (A copy of the presentation is available for viewing in the Town Clerk's Office.) RTAnext Tentative Project List • Current RTA Background Regular Council Meeting Summary Minutes 06/16/2020 o Passed by voters in 2005, adds a 0.5% sales tax to the region to provide enhanced mobility and safety o Program runs from 2006-2026 in four five (5) year periods o Marana has benefitted from RTA1 in the amount of$168M • Twin Peaks Interchange $30.7M • Twin Peaks Road $ 6.9M • Tangerine Road $ 50.2M • Ina Road Interchange $34.2M • Silverbell Road $42.6M • Categorical projects $ 3.8M • Request on Behalf of RTA o RTA is preparing project list for RTAnext o Deadline for submittal: June 30,2020 at 12:00 PM o $200M cap per period per jurisdiction o Submit requests for Periods 5,6, and 7 of RTAnext o Identify priority transportation projects that fit the mission of the RTA and proposed RTAnext programs • Regional in nature • Unrelated to O&M • Full-scale projects (not spot improvement or packaged spot improvement projects.) • Town Selection Process o Utilizing the RTAnext Criteria the Town established a team to identify and prioritize projects o The team recognized projects based on Town needs and utilizing existing planning documents • Existing Conditions • General Plan Update • Impact Fee Program • 2045 Regional Mobility and Accessibility Plan (RMAP) o Traffic Interchange projects identified are multijurisdictional and the funding shown is the full cost of improvements. • Tentative Project Submissions: Period 5 (FY2027-2031) Projects and Estimated Cost, on RMAP o Cortaro Rd Interchange $ 90M Yes o Dove Mountain Extension $ 32M No o Tangerine Farms Rd. Ext. $ 16M Yes (2027-2035) o Twin Peaks-Rattlesnake Pass Exp $ 14M No Total $130M • Tentative Project Submissions: Period 6 (FY2032 to 2036) Projects and Estimated Cost, on RMAP Regular Council Meeting Summary Minutes 06/16/2020 o Marana Rd. Interchange $ 90M No (In ADOT Reserve) o Tangerine Rd. Interchange $ 90M No Total $180M • Tentative Project Submissions: Period 7 (FY2037 to 2041) Projects and Estimated Cost, on RMAP o Avra Valley Rd. Intchg/Ext. $ 96M No o Ina Rd. Expansion to 6 Lanes $ 10M Yes (2027-2035) o Moore Rd. Interchange $ 90M No o Sandario Rd, Avra Valley Rd To Emigh Rd $ 7M No o Tangerine Rd. Connector $ 30M Yes (2036-2045) o Tortolita Interchange $ 90M No Total $323M • Summary o 12 projects spaced out over 3 new periods o Total cost associated with allpjroects = $633M o Projects identified are regional in nature, per RTAnext guidance. o Included a project that might require or could be included as a new category (Ina Rd. Expansion = "Access Management") o As part of the Town's dedication to contributing to regional transportation and Economic Development, as well as to accommodate future growth for Marana and our surrounding areas, we believe these projects to be in line with our goals as an organization, as well as in the context of the region. Mayor Honea and Council Members discussed the merits of the projects listed and expressed its concern for safe travel, economic impacts each of the projects listed would impact the surrounding areas as well as the funding aspects. Mr. Mehta commented on the Citizen's Advisory Committee (CAC) that they are more than just an Advisory Committee, as that group have been entrusted with looking at not only setting the goals, and the larger parameter of what the project needs. They have yet to review and come to turns with the amount that is truly regional. There is much movement there verses those things that may not necessary be regional in the context as Marana view. Marana may be one of the few communities participating in this round with many capital-intensive projects. Several jurisdictions have reached its saturation, and it is not necessary for them to indulge in a $90M type of interchanges. At this point CAC is inviting these ideas, and it does not necessarily mean that it is an all or nothing opportunity. If it came to the point where the CAC would select from Marana's list of 12 projects, this Council would then suggest its priority for the town. However, suggested that Council not try to prioritize the 12 projects prematurely at this time. He ask that Council allow Town staff to move forward to push the Marana region Regular Council Meeting Summary Minutes 06/16/2020 forward. If it grows, it would benefit the entire Pima County region. Economic development is a criterion for moving these projects, that it is not just the transportation aspect. It is not likely that all 12 projects will be selected, but it does place Marana at the table to work with them to meet its criteria. Council Member Ziegler moved and Vice Mayor Post second the motion to present to the RTA the Project List as found and set forth in Item D1. Motion passes 6-0. D2 Relating to Budget; discussion, direction and possible action regarding development of the fiscal year 2020/2021 budget, including proposed budget initiatives and expenditures (Jamsheed Mehta) Mr. Mehta stated this item on the agenda that provides Council with the opportunity to discuss the development of the FY2020/2021 budget. He had no further reports to offer. D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Mr. Mehta provided an overview of the legislative and government actions as follows: • Federal Level o On June 5, the President signed into law the Paycheck Protection Program Flexibility Act. It is a slight modification from the previous program of the Paycheck Program, which allows certain levels of flexibility for businesses who can now use a greater portion towards salaries versus how it was previously used. o The Democrats in Congress submitted a proposal to one of the House Committees called the Justice in Policing Act. It has several components to it that is a reaction to the highlights of the news over the past few weeks and addresses police behaviors. Today, the President signed an Executive Order, and there is a considerable overlap between what was in the House Bill initially presented by the Democrats in Congress. The President signed off today as part of the Executive Order, Police Reform. Some of the components of the Executive Order includes: • Identifying in a federal database a list of officers with a history of excessive force • Tracking of criminal convictions • Allowing grant monies to be dispersed and used for sensitivity or de-escalation training • Prohibiting certain movements of physical chock-holds or similar behavior unless it was absolutely necessary to be used, • Deadly force. • State Level Regular Council Meeting Summary Minutes 06/16/2020 o Covid-19 related legislation is what the Town thought would be coming up in a special session. However, there is no indication at this time that the House, Senate or Congress will come back anytime soon. o No movement or action has occurred on the bills that the Town was tracking. Mayor Honea stated he spoke with Senator Leach who is a sponsor of one of those bills on the Covid-19 liability for businesses. Leach seems to think that they would return for a special session in mid-July. Three other senators have sponsored a similar bill. The advantage to the bill sponsored by Senator Leach is that it provides protection to municipalities, and the others does not. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea ask for a motion to adjourn the meeting. Vice Mayor Post, moved and Council Member Ziegler second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 7:25 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council . -ting held on une 16, 2020. I further certify that a quorum was present. Cherry L. awson, own Clerk 4As& Regular Council MeetirSQrPSPn3r- ptu;t 16/2020 sran�.sK e; ��