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Home My WebLink About06/23/2020 Special Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers,June 23, 2020 at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:19 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post, Council Members: Dave Bowen, Patti Comerford, Roxanne Ziegler,John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Bowen moved and Vice Mayor Post second the motion to approve the agenda as presented. Motion passes, 7-0. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Special Council Meeting Summary Minutes 06/23/2020 1 Council Member Comerford thanked Marana Police Department as she had received many compliments on them as well as requests for Council to not take action to defund the department. She responded to each of the comments that were submitted to her. Council Member Kai wished Vice Mayor Post a happy birthday. Mayor Honea reported on weekly events stating he had appeared on three television networks. The University of Arizona interviewed him, and it air on Friday; the newspaper and a couple of radio shows interviewed him as well. The comment he made on a radio show was taken out of context, and became news on the web. The comment that he made was in reference to Pima County. He stated that he did make the comment; however, it was not related to wearing masks, but instead referring to Pima County's resolution. There was a statement within the resolution relating to businesses not complying with Pima's rules, Pima would contact the Liquor Board and request a review of the business' liquor license. He expressed his concern as he commented on a business that spent several thousand of their own funds to pay their employees for over three (3) months in hopes of receiving the PPE. The other item he reported on is the Rat Patrol in its resolution, as this is something Marana has never done. However, the County and City of Tucson has participated in this. In essence, it makes citizens turn on one another. He provided an example of the Rat Patrol relating to the wearing of facemask. There are people within the community who cannot wear a facemask due to health concerns, as well as young children. He has called over 50 people who expressed concern over the issue of wearing a facemask that all but one person did not accept his explanation. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Jamsheed Mehta reported on the following stating it is good news for the Town. • Ora Mae Ham Park Community Pool is open as of this day. • Single Family Residential Permits as of this day the Town has exceeded its record from last year. The current total is 800, and will continue to add additional SFR permits over the next five days left remaining of this fiscal year. Council Member Ziegler asked when Marana Town employees are expected to return to work in the building. Mr. Mehta replied stating Marana employees are essentially working. Council Member Ziegler stated back physically in the building. Mr. Mehta replied stating those employees who are able to and who does not have any special conditions, are in the buildings every week. However, the departments have staggered their work start times, so that those employees do not have to be in the building at the same time. That way, the Town is able to reduce the amount of interaction between Special Council Meeting Summary Minutes 06/23/2020 2 employees, and it provides employees the ability to continue working through telework. Council Member Ziegler asked whether the imposed flexible schedule is the result of covid-19, and asked whether employees will continue to work from home for an indefinite amount of time. Mr. Mehta replied stating while the Town does not have a specific date that it will end, as the Town will rely on the CDC guidelines and Governor Ducey's phase of reopening. The Town would have thought more than a month ago that by this time the state would be in the next phase; however, that is not the case as of today. With the number of cases increasing daily, Governor Ducey has not yet moved from Phase 1 to Phase 2. The Town cannot go from its existing phase to a full open operation as it was in February and March. PRESENTATIONS CONSENT AGENDA C1 Resolution No. 2020-067: Relating to Municipal Court; approving and authorizing the Mayor to execute an intergovernmental agreement between Pima County and the Town of Marana for payment for the incarceration of municipal prisoners for the period of July 1, 2020 through June 30, 2021 (Jane Fairall) C2 Resolution No. 2020-068: Relating to Administration; approving and authorizing the Town Manager to execute Arizona Coronavirus Emergency Supplemental Funding Program Grant Agreement number ACESF-21-049 with the Arizona Criminal Justice Commission (ACJC), for Coronavirus Emergency Supplemental Funding (CESF) from the Department of Justice (DOJ), Office of Justice Programs (OJP) (Kristin Taft) C3 Approval of the Council Study Session Summary Meeting Minutes of May 26, 2020 (Cherry L. Lawson) Vice Mayor Post, moved and Council Member Ziegler second the motion approving the Consent Agenda as presented. Motion passes, 7-0. LIQUOR LICENSES L1 Relating to Liquor Licenses; recommendation to the Arizona Department of Liquor Licenses and Control regarding an application for a series #004 Wholesaler liquor license submitted by Jessica Gutierrez Contreras on behalf Fuego Fino as a wholesaler located at National Self Storage - Dove Mountain, 12071 N. Thornydale Road #120 Marana, Arizona 85658 (Cherry L. Lawson) Town Clerk Cherry Lawson provided a brief overview of the application for a series #004 Wholesaler liquor license submitted by Jessica Gutierrez Contreras on behalf Special Council Meeting Summary Minutes 06/23/2020 3 Fuego Fino as a wholesaler located at National Self Storage - Dove Mountain, 12071 N. Thornydale Road #120 Marana, Arizona 85658. Staff recommends an order recommending approval be submitted to the DLLC for this liquor license application. Council Member Ziegler moved and Vice Mayor Post second the motion approving a recommendation of approval be submitted to the DLLC for this liquor license application. Motion passes unanimously, 7-0. BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2020-069: A resolution of the Mayor and Common Council of the Town of Marana, Arizona, determining that Vanderbilt Farms Community Facilities District has been inactive for at least five years and has no future purpose and assuming, to the extent not otherwise prohibited by applicable law, all of the obligations of Vanderbilt Farms Community Facilities District, all pursuant to section 48-701 et seq, Arizona Revised Statutes (Frank Cassidy) Town Attorney Frank Cassidy provided an overview of this item stating this is the Council's portion of the dissolution and will provide for the Town to take over all of the remaining obligations, if any, of Vanderbilt Farms CFD. The Town recommends approval of this item. Vice Mayor Post, moved and Council Member Kai second the motion adopting Resolution NO. 2020-069, determining that Vanderbilt Farms Community Facility District has been inactive for at least five years and has no future purpose and assuming all of the obligations of Vanderbilt Farms Community Facilities District. Motion passes unanimously, 7-0. A2 Resolution No. 2020-058: Relating to Development; approving and authorizing the Mayor to sign the Amended and Restated Vanderbilt Farms Development Agreement (Frank Cassidy) Mr. Cassidy stated that Mr. Zelman of WLB is present in the event Council has questions of him. He provided an overview of this item stating Item A2 and A3 are the same as was presented at the June 2 meeting except for the CFD elements. All of the discussion related to the CFD in the Development Agreement is removed. At the CFD Meeting, Council Member Bowen questioned whether there was still something in the Development Agreement that indicates someone being able to come forward and ask for a CFD to be created. All references related to the Vanderbilt CFD have been removed. However, the Plat remain the same as originally presented. The Town received authorization from the owner and the Town Engineer to strikeout the CFD note on the face of the Plat. The Town request approval of both Items A2 & A3. Special Council Meeting Summary Minutes 06/23/2020 4 Vice Mayor Post moved and Council Member Ziegler second the motion to adopt Resolution No. 2020-058, approving and authorizing the Mayor to sign the Amended and Restated Vanderbilt Farms Development Agreement. Motion passes unanimously, 7-0. A3 Resolution No. 2020-059: Relating to Development; approving the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 & 11A located south of Barnett Road, north of Moore Road and east of Sandario Road (Brian D. Varney) Vice Mayor Post, moved and Council Member Ziegler to adopt Resolution No. 2020- 059, approving the Re-Plat of Final Block Plat Vanderbilt Farms Block 1 thru 13 &11A. Motion passes unanimously, 7-0. A4 PUBLIC HEARING: Resolution No. 2020-070: RelatingtoBud et, adopting the fiscal year 2020-2021 tentative budget (Yiannis Kalaitzidis) [6:34 PM Minutes] Mayor Honea opened the Public Hearing to receive testimony on this item. Finance Director Yiannis Kalaitzidis provided a PowerPoint Presentation relating to the Tentative Budget for FY2020-2021. Below is an overview of the presentation. (A copy of the PowerPoint presentation is on file in the Town Clerk's Office for review or inspection.) Budget Briefing: F12021 Tentative Budget • Tentative Budget brings forward operating funds presented at Manager's Recommended Budget and adds: o Special Revenue Funds o Capital Projects Funds (including impact fees) o Debt Service Funds o Internal Service Funds • If approved, Tentative Budget establishes the overall expenditure limitation (Home Rule) • The Tentative Budget is presented on the required Auditor General Forms • Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses • Schedule B—Tax Levy and Tax Rate Information • Schedule C—Revenues Other Than Property Taxes • Schedule D—Other Financing Sources/<Uses> and Interfund Transfers • Schedule E—Expenditures/Expenses by Fund • Schedule F—Expenditures/Expenses by Department (as applicable) • Schedule G—Full-Time Employees and Personnel Compensation Special Council Meeting Summary Minutes 06/23/2020 5 Budget Briefing: Measures to Balance Budget • Operating budget reductions • Deferral of one-time projects and equipment purchases • Salary savings through hiring freezes and delays • No compensation adjustments • New positions - 2 for Water utility based on new rate structure • Use of restricted budget capacity Budget Briefing: FY2021 Tentative Budget • A copy of the slide is available on the Town's website and in the Town Clerk's Office. Budget Briefing: FY2021 Revenues/Sources • A copy of the slide is available on the Town's website and in the Town Clerk's Office. Budget Briefing: FY2021 Expenditures/Uses • A copy of the slide is available on the Town's website and in the Town Clerk's Office. Budget Briefing: General Fund Budget Summary • A copy of the slide is available on the Town's website and in the Town Clerk's Office. • Revenues -State Shared and Urban Revenue updated • Expenditures - $10.6 million contingency, CIP project carry forward adjustments, etc. • Transfers in- AZCares • Transfers out- $700K NWRRDS funding, $25,200 additional Airport funding Budget Briefing: FY2021 General Fund Reserves • Structurally balanced budget • Provides flexibility • Makes one-time investments in key projects • $35M estimated ending reserve o Provide adequate cash balances o Capacity for major projects o Maintain bond ratings o Internal Service Funds Budget Briefing: Summary • Established the overall expenditure limitation for FY2021 at$149.3 million • Expenditure authority may only be reallocated or reduced • Budget reflects the careful allocation of available resources • Maintains services to residents • Invests in key areas • Provides flexibility • Public hearing for final budget adoption on July 21, 2020 Special Council Meeting Summary Minutes 06/23/2020 6 Mayor Honea inquired of the Reserve Fund Balance within the Tentative Budget. He stated he noticed the Reserve Fund Balance would reduce from S43M this fiscal year to $35M next fiscal year. He asked whether it is reflective as an accounting process. Mr. Kalaitzidis replied stating the $43M from the $35M is the $8M difference. He referenced one of the slides within the presentation that illustrates the $8M deficit, stating it is a mathematical equation to balance the budget. The Town is assuming that it will spend 100% of the funds in the General Fund, as well as receiving 100% of the revenues in that fund. Mayor Honea stated in using that large sum of funds out of the Reserve Fund, cannot be used that often as much of the funds that are in the Reserve Fund are I owe you—not cash money. He has concerns with taking$8M out of reserves. Council Member Bowen asked whether Mr. Kalaitzidis is setting aside the $8M in the account, but not removing it from the account. Mayor Honea stated that is his question. If the $8M is placed into the Contingency Fund along with the $5.63M, then that creates three (3) contingency accounts. Mr. Kalaitzidis stated the Town only has one Contingency Fund within the General Fund, and the total amount is $10.6M. Mayor Honea asked of the $5.63M from the Governor's Office whether that is set aside in a separate contingency. Mr. Kalaitzidis stated those funds are a separate reserve, which will be placed in the Grant Fund and will be utilized as the Town spends funds for the purpose of that particular grant. Those funds are for police salaries and related expenses. Mayor Honea stated when the Governor's Office provided the $5.63M, the reason he assigned it to police salaries was to create a covid nexus so that the Town could take that same amount out of the General Fund that would have been expended on police salaries, and have it for other expenses. Mr. Kalaitzidis stated Mayor Honea is correct in his explanation of the process. Mayor Honea asked where are the funds that were removed from the General Fund, as it was his understanding that it would be held in a special account, and only approved by Council if the Town were to expend those funds. Mr. Kalaitzidis stated the cash for the $5.66M is being deposited into the Grant Fund in the current fiscal year, and will become a reserve in that fund. That amount, $5.65M, of transfers in of cash to the General Fund to reimburse the General Fund for those expenses of police salaries. That $5.6M of General Fund money is not being used by the General Fund is reflective in the $5.6M of additional contingency. It has not been specifically identified to be expended, as it is left to Council's pleasure for future use if the need arises. [7:07 PM Minutes:] Mayor Honea closed the public hearing for testimony. Council Member Bowen moved and Council Member Officer second the motion approving Resolution No. 2020-070 adopting the Fiscal Year 2020-2021 Tentative Budget. Motion passes, 6-1. Nay- Council Member Comerford. Special Council Meeting Summary Minutes 06/23/2020 7 ITEMS FOR DISCUSSION/POSSIBLE ACTION EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Council Member Bowen moved and Council Member Kai second the motion to adjourn the meeting. Motion passes unanimously, 7-0. Meeting adjourned at 7:07PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on June 23, 2020. I further certify that a quorum was present. 400 Cherry L. La /son, Town Clerk MARANA AZ ESTABLISHED 1977 Special Council Meeting Summary Minutes 06/23/2020 8