Loading...
HomeMy WebLinkAbout07/21/2020 Regular Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers,July 21, 2020, at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor David Bowen, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post, Council Members: Dave Bowen, Patti Comerford, Roxanne Ziegler,John Officer (Excused), and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Kai moved and Council Member Ziegler second the motion to approve the agenda as presented. Motion passes, 6-0. CALL TO THE PUBLIC Mayor Honea open the meeting to receive public comments, and the following individuals provided comments. Regular Council Meeting Summary Minutes 07/21/2020 Sharon Foltz thanked the Mayor and Council for its support of the El Rio Preserve improvements. She suggested additional improvements be made along the shaded walking path as there are many advantages for the suggested improvements including environmental art, native landscaping and trees. PROCLAMATIONS P1 Proclamation recognizing The Marana Stake of The Church of Jesus Christ of Latter-day Saints (Curry Hale) P2 Proclamation declaring August 2020 as "Drowning Impact Awareness Month" (Cherry L. Lawson) MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Bowen reported on his vacation in South Dakota. Mayor Honea reported that he has made and accepted many phone calls from residents as people are unhappy with Covid-19, unemployed, the fires on the mountain or other concerns expressed by citizens. In Marana, the Town and Council are trying to open as many businesses as possible including splash pads, pool and parks. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Jamsheed Mehta provided the below update to Council referring to the June Council Report. He reported the Town has issued for the month of June 111 single- family new residential permits, which is exceptionally high number. The Town has not seen those numbers in many years given the current state of affairs with the economy and the pandemic. The Town had projected 735 single-family residential permits be issued in FY2020 the Town exceeded that number by 120. That is roughly two (2) months of an average. July is going very well at this time. As of this date, 61 single-family residential permits have been issued. However, last year July the Town had issued 83 single-family permits. This is just another indication that Marana is an attractive community for young families. He reported on the Adonis Road Extension Project stating the Town has selected the Construction Manager at Risk, and are actively proceeding forward with the project. Relating to the wild fires on both the Tortolita and Big Horn fires, the Tortolita is completely contained and has been for some time. However, the Big Horn fire is approximately 92% contained; it burned over 120,000 acres. Regarding Governor Ducey's actions related to the spreading of Covid-19, in the press conference last week, there were three (3) essential themes. One of those themes addressed the school year; the second theme was testing, and third one is related to eviction protection. At present, we are awaiting updated guidelines from the Regular Council Meeting Summary Minutes 07/21/2020 Governor's Office on how schools will proceed with reopening. There is flexibility with many of the school districts as they continue its process of determining how classes will be held for students. Mr. Mehta reported on the eviction moratorium in Arizona stating it would have expired on July 25; however, the Executive Order extends it to October 31, 2020. It pertains to all rental properties. Additionally, Governor Ducey reiterated his plans for expanded testing, with the goal being 35,000 tests per day by the end of this month, and 60,000 tests a day by the end of August. Lastly, the TOM Kids Camp will end as of July 31, as the Parks & Recreation Department has ran this program for five months to assist Town employees with childcare assistance while at work. PRESENTATIONS CONSENT AGENDA Cl Resolution No. 2020-071: Relating to Development; approving a final plat for Gladden Farms Block 39, Lots 11 & 12, being a resubdivision of Lots 11 and 12 of the original Gladden Farms Blocks 35 and 39 plat, located on West Keuke Drive west of North Goldenview Lane (Steven E. Vasquez) C2 Resolution No. 2020-072; Relating to Development; approving the Preliminary Plat for Twin Peaks and Lambert Lane, Lots 1-62 and Common Areas "A" through "C" located east of Twin Peaks Road, west of Blue Bonnet Road, and north of the Lambert Lane alignment (Brian D. Varney) C3 Resolution No. 2020-073: Relating to Development; approving a release of assurances for all previously unreleased lots of Farm Field Five Amended Subdivision and accepting public improvements for maintenance (Keith Brann) C4 Resolution No. 2020-074: Relating to Development; approving a preliminary plat for Gladden Farms Block 27 Lots 1-184, Common Areas A-1 - A-20 (Landscape, Utilities, Drainage and Grading) and common areas B-1 - B-6 (Recreation, Landscape, Utilities, Drainage and Grading) located at the southeast corner of Moore Rd. and Mike Etter Blvd. (Steven E. Vasquez) C5 Resolution No. 2020-075: Relating to Development; approving a preliminary plat for Saguaro Bloom "7B", Lots 203-379 and Common Areas "A" (Drainage/Open Space) and "B" (Park) located at the northeast corner of Saguaro Peaks Boulevard and Garnet Range Loop (Steven E. Vasquez) C6 Resolution No. 2020-076: Relating to Development; approving a release of assurances for Saguaro Bloom Block 1 Phase 1, consisting of Lots 1-163, and accepting public improvements for maintenance (Keith Brann) Regular Council Meeting Summary Minutes 07/21/2020 C7 Resolution No. 2020-079: Relating to Risk Management; authorizing the Town Attorney or designee to waive the attorney-client privilege on behalf of the Town of Marana for the purpose of audits performed by the Arizona Municipal Risk Retention Pool (AMRRP), the administrator for AMRRP, or their agents (Jane Fairall) AMENDED JULY 16, 2020 @ 3:50 PM. C8 Approval of the Special Council Meeting Summary Minutes of June 23, 2020, the Vanderbilt Farms Community Facilities District Board Meeting Summary Minutes of June 23, 2020, and the Regular Council Meeting Summary Minutes of June 16, 2020 (Cherry L. Lawson) Council Member Bowen moved and Vice Mayor Post second the motion approving the Consent Agenda as presented. Motion passes, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al PUBLIC HEARING: Ordinance No. 2020.009: Relating to Development; approving a rezoning of approximately 10.74 acres of land located at the southwest corner of Aerie Drive and Thornydale Road from 'NC' - Neighborhood Commercial' to 'F -Specific Plan' for the purpose of creating the Alexander Specific Plan; and approving a minor amendment to the General Plan (Cynthia Ross) [6:21 PM: Minutes] Mayor Honea open the meeting to receive public testimony on this item. Senior Planner Cynthia Ross provided an overview of this item as provided stating this is an application to rezone approximately 10.74 acres of land from Neighborhood Commercial to Specific Plan and a minor General Plan Amendment to change the existing land use from C Commercial to MPA Master Plan Area for the purpose of creating the Alexander Specific Plan, a mixed-use master planned community. The project consists of three (3) parcels located at the southwest corner of Aerie Drive and Thornydale Road. Aerie Drive bound the property to the north, Thornydale Road to the east, the Canada Del Oro Wash to the south and vacant land to the west. The zoning surrounding the project is Neighborhood Commercial to the north and east, Heavy Industry to the west and south. The Alexander plan is envisioned to complement adjacent land uses by providing a mix of commercial and residential uses to an area predominantly occupied with similar uses. Commercial businesses that surround the site includes Target, Office Depot, and Lowes to the north; Culvers, the Golden Corral and Thornydale Self Storage to the Regular Council Meeting Summary Minutes 07/21/2020 south across the CDO wash. Businesses located to the far southwest are Sportsman's Warehouse, Top Golf, and Home Depot. Peter Pipers, Bookman s, and Ace Hard ware are located to the east, across Thornydale Road. The Avilla Marana Casitas rental home community is located northwest of the site. Both the 2010 General Plan and the 2040 General Plan identify this site as being in Marana's South Growth area. This area is largely built out and is envisioned to grow incrementally through infill development. The Alexander Specific Plan provides a framework for a mixed-use infill development that integrates higher density housing options, commercial and retail space, along with meaningful amenities. The site design and project location in proximity to the CDO Wash provide opportunities for recreation and connections be-tween the proposed development and surrounding areas. Internal pedestrian connections to the CDO river park will be pro- vided for future residents via internal pedestrian access ways. A connector trail along the eastern boundary will be provided for users of the CDO River Park and Loop Trail. Recreational amenities for the multi-family complex include a pool, fitness center, courtyards, Ramada's, and a dog park. The applicant has developed a number of scenarios that provide a visual of how the Alexander Plan might be configured. While conceptual at this time, it is anticipated that the western portion of the property will include a high-density, multi-family development, and the eastern portion of the site will be either commercial development or high-density residential units. The top two scenarios show how the buildings might be configured if the project developed as multi-family only. The bottom three scenarios show how the buildings might be configured if the project developed as both multi- family and commercial. A maximum gross density of 44 dwelling units per acre is allowed for the multi-family buildings and a maximum gross density of 25 dwelling units per acre for compact, high density single family attached housing. Building height for multi-family and non- residential buildings will be limited to 55 feet and may be increased up to 85 feet with the issuance of a Conditional Use Permit. Staff recommends adoption of Ordinance No. 2020.009, approving a rezoning creating the Alexander Specific Plan and minor amendment to the General Plan subject to the conditions set forth in the ordinance. Ms. Ross stated that she had received an email on behalf of the Target Corporation listing three (3) concerns related to the development. Council Member Bowen inquired of the items that Target had mentioned to the Town, he believes a couple of those items merit serious consideration in order to absolve Target through an indemnification related to light and noise. He feels, as those items should be incorporated into the plan, as Target should not have to alter its operations. He also expressed concern over the traffic movement stating there is some merit to it as. He would like to see the traffic maintain at its current flow without unduly burdening Regular Council Meeting Summary Minutes 07/21/2020 travelers on that road from Ina to Aerie Drive. The third issue related to wastewater, he asked whether it a private storm sewer that originates with the Target Store. He asked from what location does the storm water originates. Ms. Ross replied stating it originates from Target. Linda Morales of the Planning Center representing Sears Financial who owns the property and the developer responded to Council Member Bowen questions related to the project. Relating to the first two questions stating that is an existing condition where there is a loading zone across from Aerie Drive. There is landscape and buffer, and therefore there is distance between Targets in that area. They do not want to create any issues for Target. However, she does not believe that is a condition that will be placed within the rezoning, or an appropriate condition to add within. Between the landscape boarders and the setbacks that they have placed, they have already provided that setback within the physical design and scenarios. Related to the second item they have worked that out with the traffic staff in order to get a safe ingress egress from Aerie Drive unto Thornydale. They had strongly recommended that they do that. It was not a recommendation from the Planning Center. She does not see an issue for Target as they agree that customers are being created in that area. She commented on the cut-through of parking as well as not having to inconvenience residents or customers in that area. Council Member Bowen commented on the project stating he agree in part, as most commuters do not make a left onto Thornydale Road, which would be a northbound because it would be too difficult. He agrees with Ms. Morales. Ms. Morales commented on the storm drain stating in 1992 when their client developed Target, they granted Target that easement in order to direct its storm water there. She described the location of the drainage basin, and how it flows into the CDL wash. There is a covenant. Part of that covenant requires them to maintain that through the site. At this time, that has not occurred. Last summer, their client contacted that corporation to complain about the upkeep of that area, as it is in disrepair. She has not received any calls or communications from them at this time. They had neighborhood meetings, and sent communication out to alert the public of the project who lives within 1,000 of the site. There was no comment received from the public or businesses in that area. Mayor Honea commented stating the drainage originating from Target property, goes through Ms. Morales' client property. Ms. Morales stated it does. Mayor Honea replied asking whether the Target Corporation storm drainage could drain on Ms. Morales' client property as long as it is maintain. Ms. Morales stated that is correct, that Target is asking to get out of that requirement of having to maintain the storm drainage. She does not believe that is a fair request. When they begin to construct the project, they would ensure that the project continues to allow Target's drainage to come through, as well as the drainage system that they will create. Regular Council Meeting Summary Minutes 07/21/2020 Council Member Bowen stated he agrees with Ms. Morales that the Target Corporation should not be released from that contract. Council Member Bowen inquired of the noise and lighting in reference to the indemnification. From his understanding, Ms. Morales does not believe this would be an issue. He asked whether Ms. Morales feels that she should address the issue at this time. If Target is asking for this, it seems as though it is a reasonable request. He asked when it would be addressed. Town Attorney Frank Cassidy replied stating in most states there is a concept called, Coming to the Nuisance. The Alexander Development to the extent there is a nuisance now to Target, that corporation would come to the nuisance. He provided an overview of how Coming to the Nuisance is defined as, a person who comes to the nuisance and later complains about the nuisance is not likely to receive any relief from the courts. He referred to a case in Arizona that had an exception to that. The general rule is you cannot keep people from complaining, because they will do just that. However, they will not have a legal remedy for it. Without having a legal remedy, he is not sure of the need to have an indemnity, but it is on the record that there is some concern about it and the uncertainty of requiring as there are schools and churches in that area given the Target Corporation that is there. Ms. Morales added the Town has a light and noise ordinance in place that would prohibit them from having a lot of lights and noise after hours of 10 p.m. They love the site, as it is the urban site in Marana. They are looking forward to creating an urban within the town vibe in this area. This is a great opportunity for this area of Town. Council Member Ziegler expressed concern over the indemnification, that she is not buying the coming to the nuisance. She referenced the airport at Davis Monthan stating the airport had been there for a number of years before housing developments were built in that area. She asked whether communication would be sent to Target relating to this project, as the Town would likely receive complaints. She hopes there is a plan to mitigate the complaints, as they would likely come forward. She does agree that indemnification should not be in the plan. Ms. Morales replied stating they received the email communications from Target today at 4:15 PM. They have not communicated with Target as of yet, as they did not contact they, but rather contacted Ms. Ross. Council Member Ziegler commented on the 'something different' that Ms. Morales stated would be built in that area. She stated that some people are moving to Oro Valley, as Marana does not have condominiums and townhouses. Today, more people are downsizing on the size of their homes, Marana needs something different from just more single-family homes. There is not a sense of flexibility in housing in the Town of Marana. She thinks the area would greatly benefit from having flexible housing in that area, and she stated she does support the project. Regular Council Meeting Summary Minutes 07/21/2020 Ms. Morales stated they did not have an opportunity to make a full presentation to Council on this project. However, provided an overview of the project stating they are excited to bring it forward to Marana. Council Member Comerford expressed her excitement for the project, as there is a need in the Marana community for this type of housing. It is offering young professionals a resort style housing development whereby it is a walkable community. [6:42 PM: Minutes] Mayor Honea closed the meeting to receive public testimony on this item. Council Member Comerford moved and Council Member Bowen second the motion approving Ordinance No. 2020.009 approving a rezoning of approximately 10.74 acres of land located at the southwest corner of Aerie Drive and Thornydale Road from 'NC' - Neighborhood Commercial' to 'F - Specific Plan' for the purpose of creating the Alexander Specific Plan; and approving a minor amendment to the General Plan. Motion passes, 6-0. A2 Resolution No. 2020-077: Relating to Administration; adopting the Town of Marana Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy for FY 2020-2021 (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis provided a brief overview of the resolution adopting the Town of Marana Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy for FY 2020-2021. Below is an overview of the presentation. (A copy of the presentation is available for review in the Town Clerk's Office.) PSPRS Funding Policy Update • Net Unfunded Liability: Slide available on file for review. • FY2021 Employer Contribution Rates* Slide available on file for review. • Funding Objectives Topics o Maintain Stability • Contribute 100% of ARC o Define Funded Target Ratio • Actuarial report funded target ratio is at 100% o How and when funding requirement will be met • Determined based on Funded ratio determination • Determined on decision to contribute additional funding over ARC • Determined based on accuracy of actuarial report assumptions • Staff Recommendation o Accept actuarial report's funded target ratio and date (100% by 2036) o Always contribute 100% of ARC from operating revenues Regular Council Meeting Summary Minutes 07/21/2020 o Authorize Town Manager to propose additional measures as part of the annual budget process based on projected financial conditions and Town operational needs • Prepayment of annual employer PSPRS contributions • Additional payment above the ARC • Discussion o PRPRS Funding Policy: ARS 38-863.01 o Beginning on or before July 1, 2019, and on an annual basis required to: • Adopt a pension funding policy for the system for employees who were hired before July 1, 2017 • Formally accept the employee's share of the assets and liabilities under the system based on the system's actuarial valuation report • Post the pension funding policy on the Town's website o Policy should include funding objectives that address: • How to maintain stability of the Town's contributions to the system • How and when the Town's funding requirement of the system will be met • Defining the Town's funded ratio target under the system and the timeline for reaching the targeted funded ratio • Definitions o Funded Ratio: Ratio of Plan assets to actuarial accrued liability o Annual Required Contribution (ARC): Amount to pay into pension fund determined through annual actuarial valuations. Comprised of: • Current year estimated cost of pension benefits earned by employees • Amortization of UAAL - cost needed to cover unfunded portion of pensions earned by employees in previous years. o Unfunded Actuarial Accrued Liability (UAAL): Trust Assess less Estimated Future Cost of pension earned by employees o UAAL can vary due to differences in assumptions: • Interest earnings - Member Morality • Disability rates - ARC Contributions (100% or other) • Payroll projections • Plan Covered Under ARS o Police Employees hired before July 1, 2017 • PSPRS (Police) - Tier 1 &Tier 2 Pension o Not Covered: • PSPRS (Police) - Tier 1 &Tier 2 Health • PSPRS (Police) - Tier 3 Pension & Health • Key Statistics (Slide is on file in the Town Clerk's Office) Regular Council Meeting Summary Minutes 07/21/2020 Council Member Bowen commented asking about the prepayment at the beginning of the year, that the Town be credited at 6.7%. Mr. Kalaitzidis replied stating he is unsure exactly what the Town is receiving as a credit. The 6.7% is the smooth actuarial rate of return in the 2009 actuarial report. Council Member Bowen asked over what time. Mr. Kalaitzidis replied stating seven (7) years for the smooth rate to calculate. If they look at just that years market rate, they stated that its market rate was at 5.4%. Council Member Bowen stated they are using the 6.7% over seven (7) years as its assumption. Mr. Kalaitzidis stated the 6.7% was the actual smooth rate of return. The assumption is actually 7.3% for the rate of return. Council Member Bowen stated 7.3% for seven years. Mr. Kalaitzidis stated the rate was lowered from 7.4% to 7.3%. Council Member Bowen asked why the 2036. Mr. Kalaitzidis stated there is an assumption as to the number of months that you can amortize. Once you select the amortization period, which cannot exceed 30 years. If you select that period, you can only change it once. At some point in the past when calculations and amortization studies started, that was the date of 2036—at some point, you have to get to 100% of your liabilities. Council Member Bowen ask Mr. Kalaitzidis to repeat the assumption. Mr. Kalaitzidis stated the assumption is 7.3% in the actuarial report. Council Member Bowen asked whether he could receive some of the underlying assumptions, as he would like to review those. Mr. Kalaitzidis stated he would make the report available. Mayor Honea commented stating the Public Safety Retirement Pension Fund has billions of dollars in it. The money the Town puts in it, is credited to Marana. What was said to entities is since everyone is receiving such a poultry amount of money from what is in the bank, the Town could draw 6.7% earlier on those funds for the year, versus 1.7%. Council Member Ziegler asked Mr. Kalaitzidis if the Town were to pay an additional $100,000 per year, the rate would be decreased by 1.3% every year. Mr. Kalaitzidis replied stating it was $100,000.13, but a million would be $1.3M. Council Member Bowen moved and Vice Mayor Post second the motion approving Resolution No. 2020-077 adopting the Town of Marana Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy for FY 2020-2021. Motion Passes, 6-0. A3 PUBLIC HEARING: Relating to Budget; public hearing regarding the Town of Marana's fiscal year 2020-2021 final budget (Yiannis Kalaitzidis) [7:01 PM: Minutes] Mayor Honea open the meeting to receive public testimony on this item, and stated most cities and towns are having a special meeting to adopt its budget. Mr. Kalaitzidis will present the budget, and the meeting will continue. Council will hold a special session meeting following this meeting to adopt the budget. Regular Council Meeting Summary Minutes 07/21/2020 Mr. Kalaitzidis provided a PowerPoint presentation overview of the Town of Marana fiscal year 2020-2021 final budget. Below is an overview of the presentation. (A copy of the presentation is available for review in the Town Clerk's Office.) Budget Briefing: FY2021 Budget Timeline • January - Presented preliminary revenue outlook for FY2021 and solicited Council and public feedback • March- Presented initial 5 year Capital Improvement Plan for consideration and feedback • May - Presented update to revenue outlook for FY2021 • May - Presented Manager's recommended operating budget for consideration and additional feedback and revised 5-year Capital Improvement Plan • Tune - Presented and adopted Tentative Budget during public hearing which set overall expenditure limitation for Town • July - Adoption of Final Budget for Fiscal Year 2020-2021 Budget Briefing: FY2021 Final Budget • Slide available on file in the Town Clerk's Office Budget Briefing: FY2021 Budget Summary • Where the Money Comes From: $108.3M o Sales Tax, $31.5M; 29% o Intergovernmental, $30.4M; 28% o Licenses, Permits &Fees, $11.2M; 10% o Charges for Services, $8.4M; 8% o Other, $11.4M; 11% o Bonds/Loans, $15.4M, 14% • Expenditure by Category: $149.3M o Operating, $81.9M; 55% o Capital Outlay, $55.0M; 37% o Debt Service, $12.4M; 8% Budget Briefing: FY2021 Final Budget Changes • Reallocation of$28,100 of expenditure appropriation from dissolved Vanderbilt CFD to restricted account in the General Fund. • Reallocation of$477,000 for prior year project carry over o For the Pines Stabilization Project-ST079 • $377,800 in the General Fund and • $99,200 in the HURF Fund. o From Transportation Fund projects: • Barnett Channel Tangerine Farms Conarch-ST072 [5450,000] • Continental Ranch Blk 29-36-38,40 - ST077 [$27,000] Mayor Honea inquired of the relationship of this to the reserve fund, which is $8M less than last year is it to support the reserve fund for this year. Mr. Kalaitzidis replied Regular Council Meeting Summary Minutes 07/21/2020 stating yes, it is. Mayor Honea stated those funds would not be spent without Council's action. Mr. Kalaitzidis stated none of the $10.6M would be spent without Council's action. If Council chose to spend any of those dollars, the Town's Fund Balance would increase by $2.6M instead of reduced by $8M. Budget Briefing: Summary • Established the overall expenditure limitation for FY2021 at$149.3 million • Budget reflects the careful allocation of available resources • Maintains services to residents • Invests in key areas • Provides flexibility Council Member Bowen asked for the percentage of the budget that is related to salaries. Mr. Kalaitzidis replied stating he does not have that information at hand, but would gladly provide it to Council. Council Member Bowen inquired of the Vanderbilt CFD $28,000 that has been moved to the General Fund, Restricted Account. He asked what type of obligations or limitation are attached to this fund. Mr. Kalaitzidis stated that those funds would not be touch or spent unless approved by the Town Manager. Vice Mayor Post commented stating Mr. Kalaitzidis continues to speak about the $5M; he though the Town had those funds that came through the Governor's Office. Mr. Kalaitzidis replied stating the $5M the Town budgeted as additional budget capacity in the Special Revenue Funds—the Town has the $5.6M. On top of that $5.6M, the Town added $5M in the event the federal government provides additional money to cities and towns. Vice Mayor Post stated as Mr. Kalaitzidis speaks of the contingency funds only $2M is the amount the Town actually has or will receive; that $8M will come from the Reserve Fund if the Town choses to spend those funds. Mr. Kalaitzidis replied stating if none of the $10.6M is spent, none of those dollars will come from the Reserve Fund. However, if Council chose to spend more than $2.6M, then yes the Town would be digging into the Reserve Fund. Vice Mayor Post stated of that$10M if the Town spent more than $2.6M, it would come from the Reserve Fund. Mr. Kalaitzidis stated that comment is correct. Vice Mayor Post stated the Town could spend up to $2.6M, and have a balance of inflow outflow budget. Mr. Kalaitzidis stated that is correct. With the assumption that the Town receives 100% of the budgeted revenues and spend 100% of expenses. Vice Mayor Post stated the Town would generate more revenues than we are able due to the contingency funds that the Town is able to spend. That is, put the funds into the budget and not take it from the reserves. Mr. Kalaitzidis stated that is a correct statement. [7:16 PM: Minutes] Mayor Honea closed the meeting to public testimony. ITEMS FOR DISCUSSION/POSSIBLE ACTION Regular Council Meeting Summary Minutes 07/21/2020 D1 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta) Mr. Mehta provided the following update to the Council on legislative and government actions. FEDERAL • There is a fourth stimulus package is being worked on, and Congress must pass something by the end of this month if they want to pass anything. If funding is coming to cities and towns of Marana size, then that is what the Town is preparing for. However, if it is more than$5M then those funds will be deposited into savings account of Fund Balance. At least the identifying authority is identified. STATE • The Legislature is still in recess, and there has been no announcement of any date for a Special Session. • If there were a Special Session, it would most likely occur AFTER the August 4 Primary, if at all. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Vice Mayor Post stated he has a future agenda item for consideration. During this meeting, Council and the Town spoke of the $10.6M, $5.6M the Town has received from the Governor's Office, and another potential $5M. Other communities are using some of its money to assist some of the businesses in town. Perhaps the Council could entertain some ideas to assist some of our business in the Marana community as well. Mayor Honea stated he agrees. Regular Council Meeting Summary Minutes 07/21/2020 Mr. Cassidy asked for a point of clarification on Mayor Honea's remark to agree with Vice Mayor Post. Mayor Honea stated he thinks the Town can place an item on the agenda in August. He mentioned other communities that have begun to assist its businesses, and stating the Town has already provide the Chambers with $15,000 towards it operations. That maybe the Town can use the Chambers to assist in identifying those businesses that the Town can assist. Vice Mayor Post stated for example many businesses have had to purchase PPE equipment and supplies and those types of things are extremely expenses. They did not have those added cost. Council Member Ziegler added she agrees to a point. However, the Town Council need to be mindful that Town employees did not receive a pay increase this year, and had to cut department budgets due to Covid-19. Marana does not always have to follow Oro Valley and Sahuarita. Additionally, the places the Council is considering funds to that they did not receive funding from the government. She would like to see a list of those who received and those who did not receive assistance from the government. Mayor Honea stated he agrees with Council Member Ziegler's comments stating that would be part of the discussion. ADJOURNMENT Mayor Honea ask for a motion to adjourn the meeting. Council Member Kai moved and Vice Mayor Post second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 7:31PM. CERTIFICATION I hereby cert. that the foregoing are the true and correct minutes of the Marana Town Council ,r eeting held os . . .1, 2020. I further certify that a quorum was present. sr _oice Cherry L. La son, Town Clerk .. 46..,a MARANA AZ Regular Council Meeting Summary Minutes 07/21/2020