HomeMy WebLinkAboutCouncil Presentaion 08/18/2020- FFCRA PolicyFamilies First Coronavirus Response Act (FFCRA) Policy
Background
•March 13, 2020 -the United States government declared a
National Emergency related to the COVID-19 pandemic
•March 17, 2020 -Council adopted Resolution No. 2020-029,
approving a temporary personnel policy regarding employee
leave and telework during the COVID-19 pandemic
•Resolution authorized the Town Manager to implement further
revisions to the temporary policy as necessary in response to
the evolving nature of the emergency
Background
•March 18, 2020 -the Families First Coronavirus Response Act
(FFCRA) was signed into law
•Provides protected leave under the Emergency Paid Sick Leave
Act (EPSLA) and the Emergency Family and Medical Leave
Expansion Act (EFMLEA) to assist employees during the
Coronavirus pandemic
•Effective April 1, 2020 through December 31, 2020
Background
•April 1, 2020 -Town Manager implemented an Addendum to
Temporary Personnel Policy Regarding Employee Leave and
Telecommuting, Temporary Personnel Policy -Families First
Coronavirus Response Act (FFCRA)
Emergency Paid Sick Leave Act (EPSLA)
•Entitlement
Up to 80 hours of Emergency Paid Sick Leave when employee is unable to
work or telework for any of the qualifying reasons
•Qualifying Reasons for Emergency Paid Sick Leave
The employee is subject to a quarantine due to concerns related to COVID-
19 or is subject to any order from the government requiring the employee
not to leave the employee’s residence.
The employee has been advised by a health care provider to self-
quarantine due to concerns related to COVID-19.
The employee is experiencing symptoms of COVID-19 and seeking a
medical diagnosis.
Emergency Paid Sick Leave Act (EPSLA)
Qualifying Reasons for Emergency Paid Sick Leave (Cont’d)
The employee is caring for an individual who is subject to an order as
described in the previous slide or for an individual who has been advised as
described in the previous slide.
The employee is caring for their son or daughter if the school or place of
care of the son or daughter has been closed, or the child care provider of
the son or daughter is unavailable due to COVID-19 precautions.
The employee is experiencing any other substantially similar condition as
specified by the United States Secretary of Health and Human Services
(HHS).
Emergency Paid Sick Leave Act (EPSLA)
Compensation
For qualifying reasons related to employee’s own condition,
Emergency Paid Sick Leave is compensated at the same hourly rate
as the employee normally earns during hours worked
For qualifying reasons related to caring for another, childcare
issues, or other similar circumstance as determined by HHS,
Emergency Paid Sick Leave is compensated at 2/3 employee’s
normal pay
Emergency Family and Medical Leave Expansion Act (EFMLEA)
Entitlement
All Town employees who have been employed at least 30 calendar
days are entitled to up to 12 weeks of Expanded Family and Medical
Leave between April 1, 2020 and December 31, 2020
Leave counts toward normal FMLA entitlement of 12 weeks
Qualifying Reasons for Expanded Family and Medical Leave
The employee is unable to work or telework due to a need to care for their
child whose whose school or place of care has been closed, or whose child
care provider is unavailable due to COVID -19
Emergency Family and Medical Leave Expansion Act (EFMLEA)
Compensation
First 2 weeks (or 80 hours) of Expanded FML is unpaid leave, but
eligible employees may substitute Emergency Paid Sick Leave
Next 10 weeks (or 400 hours) paid at 2/3 of an employee’s regular
rate of pay
Specific Decision Points
Allow eligible employees to use EFMLEA intermittently
Department Head may revoke the approval at any time based on changing
operational needs
Allow eligible employees to use any accrued leave for the remaining
1/3 of the employee’s regular rate of pay to receive full pay
Allow emergency responders (Police Officers & Dispatchers) to be
eligible for childcare-related leave on a case-by-case basis
Town Manager or Police Chief may revoke the leave at any time based on
changing operational needs
Families First Coronavirus Response Act (FFCRA)
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