HomeMy WebLinkAboutAMENDED Regular Council Meeting Agenda Packet 09/01/2020AMENDED AUGUST 31, 2020 @ 4:28 PM
MARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, September 1, 2020, at or after 6:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Marana
Town Council and to the general public that the Town Council will hold a meeting open
to the public on September 1, 2020, at or after 6:00 PM located in the Council Chambers
of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona.
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS
AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting.
Revised agenda items appear in italics.
As a courtesy to others, please turn off or put in silent mode all electronic devices.
Meeting Times
Welcome to this Marana Town Council meeting. Regular Council meetings are usually
held the first and third Tuesday of each month at 6:00 PM at the Marana Municipal
Complex, although the date or time may change and additional meetings may be called
at other times and/or places. Contact the Town Clerk or watch for posted agendas for
other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such
a case a new agenda will be posted in place of this agenda.
Speaking at Meetings
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If you are interested in speaking to the Council during the Call to the Public or Public
Hearings, you must fill out a speaker card (located in the lobby outside the Council
Chambers) and deliver it to the Town Clerk prior to the convening of the meeting.
All persons attending the Council meeting, whether speaking to the Council or not, are
expected to observe the Council rules, as well as the rules of politeness, propriety,
decorum and good conduct. Any person interfering with the meeting in any way, or
acting rudely or loudly will be removed from the meeting and will not be allowed to
return.
Accessibility
To better serve the citizens of Marana and others attending our meetings, the Council
Chambers are wheelchair and handicapped accessible. Persons with a disability may
request a reasonable accommodation, such as a sign language interpreter, by contacting
the Town Clerk at (520) 382-1999. Requests should be made as early as possible to
arrange the accommodation.
Agendas
Copies of the agenda are available the day of the meeting in the lobby outside the
Council Chambers or online at www.maranaaz.gov under Agendas and Minutes. For
questions about the Council meetings, special services or procedures, please contact the
Town Clerk, at (520) 382-1999, Monday through Friday from 8:00 AM to 5:00 PM.
This Notice and Agenda Posted no later than 24 hours prior to the meeting, at the
Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations
Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes.
Due to concerns related to the COVID-19 pandemic, meetings may be viewed online by clicking
the below link:
http://maranaaz.swagit.com/live
As an alternative to appearing in person, citizens may speak during the Call to the Public or
Public Hearings or when called upon by Council by using Zoom, as directed below:
Please click the link below to participate in the Council meeting (refer to the instructions below
for how to participate):
https://us02web.zoom.us/j/82365685905?pwd=QWk4RVRZNTA2bm1MdFRYSExaSXc3UT09
Passcode: 536715
For instructions on participating virtually in the Town Council Meeting click here:
https://www.maranaaz.gov/virtual-meetings
Please note that by participating virtually, you will not be able to watch video of the Council
meeting, you will only be able to hear the meeting and to speak if you are called upon.
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REGULAR COUNCIL MEETING
CALL TO ORDER AND ROLL CALL
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE
APPROVAL OF AGENDA
CALL TO THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any
issue within the jurisdiction of the Town Council, except for items scheduled for a
Public Hearing at this meeting. The speaker may have up to three minutes to speak.
Any persons wishing to address the Council must complete a speaker card located
outside the Council Chambers and deliver it to the Town Clerk prior to the
commencement of the meeting. Individuals addressing a meeting at the Call to the
Public will not be provided with electronic technology capabilities beyond the existing
voice amplification and recording capabilities in the facilities. Pursuant to the Arizona
Open Meeting Law, at the conclusion of Call to the Public, individual members of the
Council may respond to criticism made by those who have addressed the Council,
and may ask staff to review the matter, or may ask that the matter be placed on a
future agenda.
PROCLAMATIONS
P1 Proclamation declaring September 21–27, 2020 as, "Diaper Need Awareness
Week" (Cherry L. Lawson)
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS
PRESENTATIONS
P1 Relating to Budget; presentation of preliminary year-end results (July-June) for
the Town's General Fund and other selected major funds for the 2019-2020
fiscal year (Yiannis Kalaitzidis)
P2 Relating to Budget; presentation of monthly financial revenues (July) of the
Town's General Fund funds for the 2020-2021 fiscal year (Yiannis Kalaitzidis)
CONSENT AGENDA
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CONSENT AGENDA
The Consent Agenda contains items requiring action by the Council which are
generally routine items not requiring Council discussion. A single motion and
affirmative vote will approve all items on the Consent Agenda, including any
resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any
Council member may remove any item from the Consent Agenda and that item will
be discussed and voted upon separately.
C1 Resolution No. 2020-091: Relating to Utilities; approving and authorizing the
Mayor to sign a five-year intergovernmental agreement with the Metropolitan
Domestic Water Improvement District for the purchase of long term water
storage credits (Scott Schladweiler)
C2 Resolution No. 2020-092: Relating to Utilities; approving and authorizing the
Mayor to sign an agreement with B.K.W. Farms, Inc. for in-lieu water deliveries
and storage (Scott Schladweiler)
C3 Resolution No. 2020-093: Relating to Utilities; approving and authorizing the
Water Director to sign a Joint Funding Agreement with the U.S. Department of
the Interior U.S. Geological Survey for Aquifer Storage Change and Land
Surface Elevation Change Monitoring from October 1, 2020 through June 30,
2024 (Scott Schladweiler)
C4 Resolution No. 2020-094: Relating to Parks and Recreation; approving and
authorizing the Parks and Recreation Director to execute the third amendment
to Facility Usage Agreement between the Town of Marana and Leman
Academy of Excellence, Inc. (Jane Fairall)
C5 Approval of the Regular Council Meeting Summary Minutes of August 18,
2020 (Cherry L. Lawson)
LIQUOR LICENSES
BOARDS, COMMISSIONS AND COMMITTEES
COUNCIL ACTION
A1 Relating to Finance; discussion and direction to staff regarding whether to implement
the federal payroll tax deferral program authorized by the August 8, 2020 Presidential
Memorandum Deferring Payroll Tax Obligations in Light of the Ongoing COVID–19
Disaster (Yiannis Kalaitzidis)
A2 Resolution No. 2020-095: Relating to Annexation; approving and authorizing
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A2 Resolution No. 2020-095: Relating to Annexation; approving and authorizing
the Mayor to sign the Intergovernmental Agreement among Pima County, the
Pima County Flood Control District, and the Town of Marana regarding open
space near the El Río Preserve; approving and authorizing the Mayor to sign
the La Puerta Del Norte East Pre-Annexation Development Agreement with
Marana Unified School District No. 6; authorizing the Mayor to sign the
annexation petition for Town-owned properties in the La Puerta Del Norte East
Annexation area; and authorizing Town staff to de-annex Town-owned
properties from the La Puerta Del Norte Mobile Home Subdivision Declaration
of Restrictions (Frank Cassidy)
A3 Resolution No. 2020-096: Relating to Development; amending the
infrastructure improvements plan supporting development impact fees for
parks and recreation facilities by revising the projects included in the
infrastructure improvements plan and shifting the anticipated development
impact fee funding among those projects without changing the amount of the
fee or the level of service (Jim Conroy)
A4 Resolution No. 2020-097: Relating to Capital Improvement Projects; approving
and authorizing the Mayor to sign the Second Amendment to Mandarina
Mediation Agreement (Jane Fairall)
ITEMS FOR DISCUSSION / POSSIBLE ACTION
D1 Relating to Development and Public Works; update, discussion, and possible
direction regarding public and private projects and development
applications on the Town’s Marana Current and Proposed Projects internet
site (Jason Angell)
D2 Relating to Legislation and Government Actions; discussion and possible
action regarding all pending state, federal, and local legislation/government
actions and on recent and upcoming meetings of the other governmental
bodies (Jamsheed Mehta)
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive
session, which will not be open to the public, to discuss certain matters.
E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town
representatives, or consultation for legal advice with the Town Attorney,
concerning any matter listed on this agenda for any of the reasons listed in
A.R.S. §38-431.03 (A).
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E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion or
consultation with the Town’s attorneys in order to consider the Town’s
position and instruct its attorneys regarding the Town’s position regarding
contemplated litigation to collect unpaid water resource development
impact fees from HZ Props RE, Limited Partnership for the Popeyes
restaurant constructed at 3814 West River Road in Marana.
E3 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion or
consultation with the Town’s attorneys in order to consider the Town’s
position and instruct its attorneys regarding the Town’s position regarding
possible litigation and/or settlement negotiations arising from the Public
Water Infrastructure Participation and Water Service Agreement entered
into between the Town of Marana, Marana Technology Campus, L.L.C., and
Northwest Storage, L.L.C., and recorded in the Pima County Recorder’s
office on August 14, 2014 at Sequence 20142260255.
E4 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion or
consultation with the Town’s attorneys in order to consider the Town’s
position and instruct its attorneys regarding the Town’s position regarding
possible litigation and/or settlement negotiations to collect unpaid water
resource development impact fees from Pulte Home Company, LLC.
E5 Executive session pursuant to A.R.S. § 38-431.03(A)(7) for discussion or
consultation with the Town Manager, Town Engineer, and Town Attorney,
as designated representatives of the Town, in order to consider the Town’s
position and instruct its representatives regarding negotiations for the sale
or lease of interests in real property located in Ora Mae Harn Park to
Southwest Gas Corporation for the installation of natural gas facilities to
connect to the El Paso Natural Gas pipeline.
E6 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion and
consultation with and instructions to the Town’s attorneys regarding
settlement discussions in the pending litigation Betty Sieber v. Town of
Marana, Pima County Superior Court Case No. C20202255.
FUTURE AGENDA ITEMS
Notwithstanding the Mayor’s discretion regarding the items to be placed on the
agenda, if three or more Council members request that an item be placed on the
agenda, it must be placed on the agenda for the second regular Town Council meeting
after the date of the request, pursuant to Marana Town Code Section 2-4-2(B).
ADJOURNMENT
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Council-Regular Meeting P1
Meeting Date:09/01/2020
From:Cherry L. Lawson, Town Clerk
Date:September 1, 2020
Subject:Proclamation declaring September 21–27, 2020 as, "Diaper Need Awareness
Week" (Cherry L. Lawson)
Attachments
Proclamation
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Proclamation
DIAPER NEED AWARENESS WEEK
September 21–27, 2020
WHEREAS, diaper need – the condition of not having a sufficient supply of clean diapers to keep babies
and toddlers clean, dry, and healthy – can adversely affect the health and well-being of babies, toddlers,
and their families; and
WHEREAS, national surveys and research studies report that one in three families struggles with diaper
need and 48 percent delay changing a diaper to extend their supply, as children go through six t o 12 diapers
each day during the two to three years they wear diapers; and
WHEREAS, purchasing enough diapers to keep a baby or toddler clean, dry , and healthy can consume 14
percent of a low-wage family’s post-tax income, making it difficult to obtain a sufficient supply; and
WHEREAS, a daily or weekly supply of diapers is generally an eligibility requirement for babies and
toddlers to participate in child care programs and quality early -education programs; and
WHEREAS, without enough diapers, babies and toddlers risk infections and health problems that may
require medical attention, and may prevent parents from attending work or school, thereby hurting the
family’s economic prospects and well -being; and
WHEREAS, the people of Marana recognize that d iaper need is a public health issue, and addressing
diaper need can lead to economic opportunity for the state’s families and communities and to improved
health for children, thus ensuring all children and families have access to the basic necessities requ ired to
thrive and reach their full potential; and
WHEREAS, diaper banks and their staff and volunteers served on the front lines of Marana’s COVID -19
pandemic response helping families in our communities weather the crisis; and
WHEREAS, while experiencing double, triple, or greater increase in demand for diapers due to the
pandemic and economic shutdown, these diaper banks did everything in their ability to increase diaper
distributions and support children and families in need of immediate assistance.
NOW, THEREFORE, Mayor Honea and the Marana Town Council do hereby declare the week of
September 21 –27, 2020 as ,
“DIAPER NEED AWARENESS WEEK”
in the Town of Marana, and thank the a forementioned diaper banks, their staff, volunteers , and donors for
their courageous service during the COVID-19 crisis, and encourage the citizens of Marana to donate
generously to diaper banks, diaper drives, and those organizations that collect and distribute diapers to
those struggling with diaper need, so that all of Marana’s children and families can thrive and reach their
full potential.
Dated this 1st day of September 2 020.
ATTEST:
Cherry L. Lawson, Town Clerk Ed Honea, Mayor
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Council-Regular Meeting P1
Meeting Date:09/01/2020
To:Mayor and Council
From:Yiannis Kalaitzidis, Finance Director
Date:September 1, 2020
Strategic Plan Focus Area:
Not Applicable
Subject:Relating to Budget; presentation of preliminary year-end results (July-June) for
the Town's General Fund and other selected major funds for the 2019-2020
fiscal year (Yiannis Kalaitzidis)
Discussion:
The purpose of this item is to present a summary of the Town's preliminary year-end
financial results for the Town's General Fund and other selected major funds for fiscal
year 2019-20. It is important to note that these results are preliminary, unaudited and
subject to change based upon adjusting entries, as necessary. The attached provides a
high level revenue summary, expenditure summary, and anticipated ending balances at
the year-end.
Revenue
Overall, revenues and other financing sources are within or above expectations for the
Town's General Fund and other selected funds largely due to better than anticipated
revenues prior to the onset of the pandemic. Staff will provide additional detail about
fourth quarter major revenue stream collections during the presentation.
General Fund revenue is slightly above budgeted expectations and projected to come in
at about 19% above budgeted amounts, 7% of which is related to AZCares related grant
funding. In addition to this grant funding, the higher revenues are primarily due to
higher than anticipated sales tax revenues, Single Family Resident (SFR) permits, and
increased returns on investments.
Revenues for the Transportation Fund which is comprised of 75% of all contracting taxes
collected and used for new road construction and reconstruction projects are
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significantly higher than anticipated at 65% above budgeted expectations due to a
combination of conservative budgeting and significantly stronger than anticipated
revenues spurred by low interest rates.
Revenues for the Bed Tax Fund, which accounts for the portion of bed tax revenues
restricted for tourism related costs, are also above expectations after a strong winter
tourism season and better than expected revenues during the last quarter of the year.
Overall revenues for the Water Fund meet expectations for the fiscal year despite rate
revenues being slightly below budgeted levels due to lower consumption and an
overestimation of these revenues during the budgeting process.
Revenues for the Water Reclamation Fund are projected to come in at about 22% above
budgeted amounts due to higher sewer fees and strong account growth.
Revenues for the Airport are near budgeted levels when excluding a planned operating
transfer between funds. Additional detail on these variances and other listed funds is
included within the visualization slides attached to this item.
Expenditures
Expenditures in all funds are at or below expectations through the fourth quarter. This is
primarily attributable to vacancy savings, operational efficiencies and also the timing
and deferral of large one-time projects and programs which have yet to occur such as the
construction of the Jury Room at the Court building and the Pines Stabilization project in
the General Fund, as well as lower operating expenses caused by the onset of the
pandemic throughout all funds. Additional detail on this variance and other funds are
included within the visualization slides attached to this item.
General Fund Balance and Reserves
Based upon the preliminary year-end results, we expect that the General Fund fund
balance will grow by as much as $10.3M from $36.6M in fiscal year 2018-2019 to $46.8M
at the end of fiscal year 2019-2020. It is important to note, as we have in the past, that not
all of the estimated $46.8M in General Fund fund balance is available to spend for a
number of reasons including the Town's minimum reserve policy. In fact, staff estimates
that up to $21.5M is unassigned. Please find a General Fund reserve impact slide
attached to this Council report which breaks out in greater detail the various obligations
of the General Fund. The amount of available fund balance will change as the Town
reconciles and closes the books for fiscal year 2019-2020.
The preliminary year-end update will be available on the Town's website following
tonight’s meeting. The public may interact with the Power BI tool by drilling down into
the data. The tool can be found on the following page after the Council meeting:
http://www.maranaaz.gov/financial-documents
Staff Recommendation:
Presentation only.
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Suggested Motion:
Presentation only.
Attachments
Presentation
General Fund Reserves Information
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Financial Brief:
Fourth Quarter Fiscal Year
2019 – 2020
Prepared by: Finance Department
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Contents
Summary 1
General Fund Revenues 2
General Fund Expenses 3
HURF Revenues 4
HURF Expenses 5
Transportation Fund Revenues 6
Transportation Fund Expenses 7
Bed Tax Fund Revenues 8
Bed Tax Fund Expenses 9
Water Revenues 10
Water Expenses 11
Water Reclamation Revenues 12
Water Reclamation Expenses 13
Airport Revenues 14
Airport Expenses 15
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GENERAL FUND BALANCE & RESERVE IMPACT
Estimated Fund Balance
@ 6/30/20 $ 46,819,921
Project Carry Over 1,373,908
Transfers to Other Funds 2,015,321
Restricted for Debt Service 2,499,563
New Projects & One-time 3,742,225
Due from Wastewater 3,111,943
Due from Airport 1,079,926
Target Reserve 11,159,098
Pre-paid Expenses 330,333
Unassigned $ 21,507,604
PRELIMINARY YEAR END
RESULTS FY20
Project Carry Over,
$1.4
Transfers to other
funds, $2.0
Restricted for Debt
Service, $2.5
New Projects &
One-time, $3.7
Due from
Wastewater, $3.1
Due from
Airport, $1.1
Target Reserve,
$11.2
Pre-paid
Expenses, $0.3
Unassigned,
$21.5
General Fund Balance
25.0 29.6
36.6
46.8
38.5
$0
$10
$20
$30
$40
$50
2016-17 2017-18 2018-19 2019-20
Estimated
2020-21
BudgetedMillionsGeneral Fund Reserve Balances
Fund Balance 25% Coverage
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Council-Regular Meeting P2
Meeting Date:09/01/2020
To:Mayor and Council
From:Yiannis Kalaitzidis, Finance Director
Date:September 1, 2020
Strategic Plan Focus Area:
Not Applicable
Subject:Relating to Budget; presentation of monthly financial revenues (July) of the
Town's General Fund funds for the 2020-2021 fiscal year (Yiannis Kalaitzidis)
Discussion:
The Town of Marana started the new fiscal year 2020-2021 with a reduced revenue
budget in anticipation of the continued negative impact of the COVID-19 pandemic to
the economy.
During budget development Council and the Town Manager took steps to ensure that
the Town continued to provide services at existing levels, while also presenting a
structurally balanced budget, where ongoing revenues cover ongoing expenses. These
steps included deferring projects to future periods, delaying or freezing the hiring of
certain positions, and restricting some budget capacity until such time when fiscal year
2020-2021 revenues come in better than anticipated.
Staff will present an update of the Town’s most significant General Fund revenue
sources to Council on a monthly basis to assist Council in remaining informed during
this period of economic uncertainty.
Overall, revenues for the month of July and the prior three months of April through June
2020 are higher than anticipated, while in some cases they are lower than amounts
collected for the same periods in 2019.
While the current revenue levels are encouraging, economic data in this environment is
still limited and the future continues to be uncertain. Factors that may impact the
economy include the effectiveness of current measures against the disease, additional
federal relief funds, and a solution to the virus that is still several months away.
AMENDED Regular Council Meeting 09/01/2020 Page 30 of 210
federal relief funds, and a solution to the virus that is still several months away.
As such, staff will continue to monitor revenues and recommends maintaining the
course set in the recently adopted Town Budget for fiscal year 2020-2021.
Staff Recommendation:
Presentation only.
Suggested Motion:
Presentation only.
Attachments
July Monthly Update presentation
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Fiscal Year
2020-2021:
Monthly Update
Revenues
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ITEMS FOR DISCUSSION
Current State of Economy
Revenue history, April-June
July revenue update
BUDGET BRIEFING
2
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BACKGROUND
COVID-19 caused GDP to fall by 32.9% in the second
quarter ended June 30, 2020
Unemployment stands at 10.2% nationally (July) and
10.0% in AZ (June)
Federal relief funds help keep economy afloat, but
continuation is uncertain
Economic recovery still uncertain without proven
vaccine or therapeutic solution expected for months
BUDGET BRIEFING
3
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FY2021 INDICATORS
Real-Time Indicators & Trends
Marana Hotel Occupancy rate fell by 10.2% ( July Year over Year)
Marana Hotel Revenues declined by 11.6% (July Year over Year)
Housing Permits still being issued but future is uncertain
855 issued in FY2020 vs 802 in FY2019
205 issued April –June 2020 vs. 256 in April –June 2019
103 issued in July 2020 vs. 83 in July of 2019
BUDGET BRIEFING
Sources: STR Report, JLBC, Marana Development Services 4
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F/Y 2020 Projections vs. Actuals
April-June actual revenues compared to pre-pandemic
anticipated projections
BUDGET BRIEFING
Category Projected change Actual change
Sales Tax
Retail -50%+6%
Utilities & Insurance -20%+12.6%
Construction -40%Unchanged
Restaurants & Bars -65%-20.1%
Hotels -65%-38.2%
Intergovernmental
State Shared Sales Tax -50%+13.1%
Auto Lieu Tax -35%+10.6%
Development Related -50%-5%
5
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April –July Revenues
General Fund Sales Taxes
BUDGET BRIEFING
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
April May June July
Sales Taxes - Pre-COVID Projection Sales Taxes - COVID19 Projection Sales Taxes - Actuals 6
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July General Fund Collections
Year On Year Comparison
BUDGET BRIEFING
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2019 Actual 2020 Budget 2020 Actual
*Some hotel sales tax payments were deferred for the months of April-June and were paid in July.
7
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Revenues are better than anticipated
Still early to determine the future which will depend on
Federal relief funds
Virus solution (Vaccine or therapeutics)
Effectiveness of current measures
Stay the course while uncertainty remains
Continue to monitor revenues
BUDGET BRIEFING IN SUMMARY
8
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DISCUSSION
9
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Council-Regular Meeting C1
Meeting Date:09/01/2020
To:Mayor and Council
Submitted For:Scott Schladweiler, Water Director
From:Asia Philbin, Water Resources Coordinator
Date:September 1, 2020
Strategic Plan Focus Area:
Community
Strategic Plan Focus Area Additional Info:
.
Subject:Resolution No. 2020-091: Relating to Utilities; approving and
authorizing the Mayor to sign a five-year intergovernmental
agreement with the Metropolitan Domestic Water Improvement District
for the purchase of long term water storage credits (Scott Schladweiler)
Discussion:
In September 2010, the Town entered into an Intergovernmental Agreement (IGA) with
the Metropolitan Domestic Water Improvement District (Resolution No. 2010-087) for the
purchase of long term storage credits generated by delivery and recharge of Central
Arizona Project water. This IGA was for a term of 5 years and expired in August 2015. A
subsequent IGA (Resolution No. 2015-103) was executed for an additional 5 years and is
set to expire in December 2020.
The long-term storage credits to be gained through an additional 5-year agreement
provide access to renewable resources and supplement the Town’s water portfolio. On a
year-to-year basis, the Town may elect to purchase up to 1000 acre-feet of CAP water
credits from the Metropolitan Domestic Water Improvement District. The proposed IGA
provides for water ordering, calculation of water credits, and payments according to
terms previously agreed by the parties in previous agreements (Resolution No. 2010-087)
and 2015 (Resolution No. 2015-103). Payment for credits is based on current rate for CAP
water purchase, O&M of facilities where water is stored, and an administrative charge.
Financial Impact:
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Fiscal Year:FY21-25
Budgeted
Y/N:
Y
Amount:$1,000,000*
*Pursuant to the IGA that expires in December 2020, approximately 800 AF of credits
are being purchased with payments in equal monthly installments Jan-Dec 2020.The July
through December payments for those credits are budgeted at $92,932 in FY2021. No
additional water credit purchase is planned for the first year of this new IGA, i.e.
calendar year 2021, so no additional (Jan-June) purchase is budgeted for FY2021, related
to the IGA under consideration. Assuming full purchase of the credits on offer for the
remaining term of the IGA under consideration, i.e. CY2022 through CY2025, and
payment at currently projected rates for CAP water, the Town would pay approximately
$1,000,000 for approximately 3,750 to 4,000 AF of long term water storage credits.
Staff Recommendation:
Staff recommends adoption of Resolution No. 2020-091, approving and authorizing the
Mayor to sign the intergovernmental agreement with the Metropolitan Domestic Water
Improvement District for the purchase of long term storage credits.
Suggested Motion:
I move to adopt Resolution No. 2020-091, approving and authorizing the Mayor to sign
the intergovernmental agreement with the Metropolitan Domestic Water Improvement
District for the purchase of long term storage credits.
Attachments
Resolution No. 2020-091
MDWID Agreement
AMENDED Regular Council Meeting 09/01/2020 Page 42 of 210
00071955.DOCX /1
Marana Resolution No. 20 20 -091 - 1 - 8/25/2020 11:48 AM
MARANA RESOLUTION NO. 2020-091
RELATING TO UTILITIES; APPROVING AND AUTHOR IZING THE MAYOR TO
SIGN A FIVE YEAR INTERGOVERNMENTAL AGREE MENT WITH THE
METROPOLITAN DOMESTIC WATER IMPROVEMENT DISTRICT FOR THE
PURCHASE OF LONG TER M WATER STORAGE CREDITS
WHEREAS the Town of Marana and Metropolitan Domestic Water
Improvement District (Metro) provide potable water to residents and businesses; and
WHEREAS the Town endeavors to purchase water annually equivalent to the
volume of water pumped; and
WHEREAS Metro has a volume of long term storage credits they are willing to
sell on an annual basis which will supplement the Town’s purchase of wat er from
Central Arizona Project; and
WHEREAS the Town and Metro have just completed two mutually beneficial
five-year intergovernmental agreements for the Town’s purchase of Metro long term
storage credits, approved by the adoption of Marana Resolution No s. 2010-87 and
2015-103, and the Mayor and Council find that entering into a new five -year
intergovernmental agreement is in the best interests of the Town and its citizens and
businesses.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The “Agreement to Sell and Assign Central Arizona Project L ong-
Term Storage Credits in the Tucson Active Management Area” included in the agenda
materials accompanying this resolution is hereby approved, and the Mayor is hereby
authorized to sign it for and on behalf of the Town of Marana.
SECTION 2. The various T own officers and employees are authorized and
directed to perform all acts necessary or desirable to give effect to this resolution.
AMENDED Regular Council Meeting 09/01/2020 Page 43 of 210
00071955.DOCX /1
Marana Resolution No. 20 20 -091 - 2 - 8/25/2020 11:48 AM
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN
OF MARANA, ARIZONA, this 1st day of September, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
AMENDED Regular Council Meeting 09/01/2020 Page 44 of 210
AGREEMENT TO SELL AND ASSIGN
CENTRAL ARIZONA PROJECT LONG.TERM STORAGE CREDITS
IN THE TUCSON ACTIVE MANAGEMENT AREA
THIS AGREEMENT TO SELL AND ASSIGN LONG-TERM STORAGE CREDITS IN
THE TUCSON ACTIVE MANAGEMENT AREA (this "Agreementr') is entered into as of the
first day of January, 2021 ('Effective Date") by and between the Town of Marana, an Aizona
municipal corporation ("Town"), and Metropolitan Domestic Water Improvement District, an
Aizona municipal corporation ("District"), (collectively referred to as the "Parties").
RECITALS
A. The purpose of this Agreement is to provide for cooperation between the Town
and District for the purpose of providing renewable water supplies to the Parties' customers in
accordance with the requirements of the Assured Water Supply program in the Tucson Active
Management Area ("Tucson AMA"), which will mutually benefit the Town and District.
B. The Town seeks to acquire long-term storage credits ("LTSCs"), as defined in
A.R.S. $ 4s-802.01(1 1).
C. The District desires to sell, and the Town desires to acquire, a portion of the
District's Central ArizonaProject ("CAP") Municipal and Industrial ("M&I") Subcontract water
that will be stored in the future, as LTSCs, on a best efforts basis during the term of this
Agreement.
D. Both the Town and District own and operate wells permitted by the Aizona
Department of Water Resources ("ADWR") as recovery wells that may recover stored water
within their service areas.
E. The District has entered into a subcontract with the Central Aizona Water
Conservation District ("CAWCD") in the amount of 13,460 acre-feet ("af) per year of CAP M&I
Subcontract water to be delivered through the CAP canal system.
F. The District holds Water Storage Permit No. 73-564896.0100 to store up to
11,000 af per year at the Avra Valley Underground Storage Facility ("AV-USF"); and holds
Water Storage Permit No. 73-561366.0300 to store up to 15,000 af per year atthe Lower Santa
Cruz Underground Storage Facility ("LSC-USF"); and holds Water Storage Permit No. 73-
555750.0002 to store up to 14,316.66 af per year at the BKW Farms Groundwater Savings
Facility, and holds Long-Term storage Account (Permit No. 70- 411130.0000).
AMENDED Regular Council Meeting 09/01/2020 Page 45 of 210
G. The Town is a Designated Municipal Water Provider (DWR No. 26-
402254.000) in the Tucson AMA enrolled as a Member Service Area of the Central Arizona
Groundwater Replenishment District ("CAGRD") and holds Long-Term Storage Account
(Permit No. 70-41 I 220.0000).
AGREEMENT
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the Parties here to agree to the following terms and conditions:
1.0 Incorporation of Recitals. The Recitals set forth above are true and correct and
are incorporated by reference as though fully set forth herein.
2.0 Order and Purchase of LTSCs. Pursuant to the terms and conditions of this
Agreement, District agrees to sell the Town up to 1,000 af of LTSCs in the Tucson AMA each
year during the term of this Agreement, in accordance with the terms and conditions set forth
below:
2.I The District agrees that the Town shall have first opportunity to purchase
up to annually 1,000 af of LTSCs to be accrued by the District in the Tucson AMA during the
term of this Agreement.
2.2 Except as provided in subparagraph2.3 herein, the Town shall elect the
amount of LTSCs it wishes to purchase in any calendai year by notifying the District by August
31st of the preceding calendar year. Failure to provide such notice shall abrogate the District's
obligations under this Agreement for the following year only.
2.3 The District shall be responsible for ordering and arranging for the
delivery and storage of CAP M&I water in the Tucson AMA. For calendar year 202l,the District
shall order and arrange for the delivery and storage of CAP M&I water, in order to enable the
assignment to the Town, after regulatory deductions, up to 1,000 acre-feet of LTSCs for the
Town's use as early as calendar year 2022 unless additional credits are transferred to the Town
per Sections 2.5 and 2.6.The method for calculating the costs and credits to Marana for calendar
year2020 and each calendar year thereafter are reflected on Schedule 1.
2.4 The price per acre-foot of CAP water stored for the Town during the term
of this Agreement shall be based upon the volume of CAP water ordered and delivered and the
following: (a) the annual purchase price shall be the Capital and Delivery charges set forth in the
Annual Rate Schedule adopted by the CAWCD Board of Directors for M&I long-term
subcontractors during the year in which the CAP water was delivered to the District; plus (b) the
District' s operation and maintenance fee at the AV-USF of $18.44 per acre-foot for 2020 with
an annual increase of3o/o in'subsequent years, or the applicable current fee for storage paid by
the District at the LSC-USF and/or BKW-GSF, plus (c) District administration costs in an amount
AMENDED Regular Council Meeting 09/01/2020 Page 46 of 210
equal to 1.02 for AV-USFs and LSC-USF, and 1.03 for BKW-GSF multiplied by the sum of (a)
+ (b). These costs are reflected on Schedule 1.
2.5 CAP Reconciliation. If the CAWCD Board of Directors determines the
District overpaid on CAP deliveries, the District will confer with Town what additional credits
will be transferred to the Town equivalent to the Town's proportional share of the District's order
with the CAP Reconciliation decided by CAWCD. If the CAWCD Board of Directors determines
the District underpaid on CAP deliveries, the District will confer with the Town on what
reduction in the number of credits will be transferred to the Town equivalent to the Town's
proportional share of the District's order and the CAP Reconciliation. These costs and credit
additions or subtractions are reflected on Schedule 2.
2.6 If the Town desires to have CAP water stored at BKW's GSF, then the
District will increase the number of credits earned and transferred based on the In- Lieu Rebate
from BKW Farms, Inc. The credit addition calculation is reflected on Schedule 2.
2.7 Payment from the Town for the annual LTSCs acquired from the District
shall be made in twelve equal installments due on the last day of each month of each year in
which CAP water is delivered to the District. The monthly payments shall be based upon the
amount of LTSCs requested by the Town pursuant to this Paragraph2.
3.0 Term. The term of this Agreement will commence on the Effective Date and will
terminate on December 31, 2025 unless the Parties mutually agree in writing to extend the term
of this Agreement.
4.0 Water Storage. All CAP M&l water stored by the District in the Tucson AMA
pursuant to subparagraph 2.3 of this Agreement, shall be stored in compliance with the
requirements of A.R.S. $ 45-852.01 (B) at the AV-USF (Permit No. 71-564896.0004) and/or the
LSC-USF (Permit No. 71-561366.0003) and/or the BKW-GSF (Permit No. 7l-538133.0004), as
those permits may be amended from time to time.
5.0 WR and CAGRD The Town and District shall comply with all
applicable permitting and filing requirements of the ADWR, CAWCD, and CAGRD, on a timely
basis. If necessary, the Parties shall cooperate to ensure timely compliance.
6.0 Assienment of LTSCs Accrued by the District. Within thirty (30) days after
District receives annual notification from ADWR of the amount of LTSCs accrued from the
storage of CAP M&I water in the Tucson AMA, the District shall prepare for the Town's
execution, ADWR's form authoizingthe assignment of the District's LTSCs to the Town based
upon of the amount of LTSCs identified by the Town per subparagraph 2.2herein.
7.0 Assipnment of LTSCs Accrued by the District. Not later than September 30th of
each calendar year, beginning in20Il, the Parties shall notify ADWR, on a form provided by
ADWR, of the assignment of LTSCs agreed upon by the Parties in Section 2 of this Agreement,
minus the regulatory deductions described in Section 8, below, from the District's Long-Term
Storage Account (Permit No. 70-411130.0000) to the Town's Long-Term Storage Account
AMENDED Regular Council Meeting 09/01/2020 Page 47 of 210
(Permit No. 70-41 1220.0000). The Town will be responsible for payment to ADWR of the LTSC
transfer fee.
8.0 ADWR Determination of LTSC.
8.1 The Parties acknowledge that any LTSCs issued by ADWR for CAP
water stored by the District in the Tucson AMA will reflect reductions made by ADWR in
accordance with the requirements of A.R.S. $ 45-852.01 of the gross water volume delivered into
a storage facility (the "Net Credits"). The Parties further acknowledge that the exact amount of
LTSCs earned by the District will not be known until after a final determination is made by the
Director of ADWR, which may occur after June 30th of the calendar year following storage. The
District shall assign to the Town the Net Credits earned for the water ordered per subparagraph
2.3.
8.2 ADWR's rejection and invalidation of an assignment of LTSCs to the
Town pursuant to A.R.S. $ 45-854.01(C) shall not cause a reduction in the amount of monies
owed the District by the Town pursuant to the terms of this Agreement.
9.0 District's Warranties: Limitations.
9.1 All applicable legal requirements and fees related to the storage of CAP
water in the Tucson AMA pursuant to this Agreement will have been or will be satisfied by the
District at the time of the assignment.
9.2 The District will have good and marketable title to the LTSCs, free of
any liens or encumbrances, at the time of asSignment.
9.3 Because CAWCD controls all deliveries of CAP water to the Tucson
AMA, and to the AV-USF and the LSC-USF and to BKW-GSF, the District does not warrant
that CAP water will be successfully delivered throughout the term of this Agreement
10.0 Water Recoverli. The Parties acknowledge the need to construct recovery wells to
facilitate the recovery of water they have stored in the AV-USF and the LSC- USF, and the BKW-
GSF, which are located within the Town's service area. During the term of this agreement, the
Parties agree to work together to locate any such wells that might occur outside of the area of
hydrologic impact in mutually acceptable locations within the Town's service area, recognizing
that the District and Town's primary obligation is to provide adequate and efficient service to its
customers.
11.0 Termination.
1 1.1 This Agreement may be terminated for any reason by either Party upon
one hundred and eighty (180) days written notice in accordance with the provisions of Paragraph
12herefur; provided however, that the Parties will continue to honor any contractual obligations
entered into prior to the termination date, which obligations extend longer than 180 days
following the date of such notice.
AMENDED Regular Council Meeting 09/01/2020 Page 48 of 210
I I .2 This Agreement may be terminated upon the effective date of a statutory
or regulatory change that results in the prohibition of this type of transaction.
1 1.3 The District may terminate this Agreement immediately if, after using its
best efforts, the District is unable to procure the necessary CAP water to store for LTSC as
required by the terms of this Agreement.
I2.0 Notices. All notices or other communications required or provided to be sent by
either Party shall be in writing and shall be sent by United States Postal Service, postage prepaid,
return receipt requested; courier; any nationally recognized ovemight delivery service; facsimile
transmission; or in person. Any such notice sent by registered or certified mail return receipt
requested shall be deemed to have been duly given and received seventy-two (72) hours after the
same is so addressed and mailed with postage prepaid. Notices delivered by overnight service
shall be deemed to have been given twenty-four (24) hours after delivery of the same, charges
prepaid, to U.S. Postal Service or private courier. Notice hand-delivered by courier for same-day
delivery shall be deemed to have been given on the date of hand-delivery. If any notice is
transmitted by facsimile transmission or similar means, the same shall be deemed served or
delivered upon confirmation of transmission thereof. Any notice or other document sent by any
other manner shall be effective only upon actual receipt thereof. All notices shall be addressed to
the Party at the address below:
If to the Town of Marana:Marana Water
Attn: Mr. Scott Schladweiler
t 1555 W. Civic Center Dr.
Marana, Arizona 85653
Fax No.: 520-382-2590
With a copy to:Town Attorney
Attn: Mr. Frank Cassidy
11555 W. Civic Center Dr
Marana, Aizona 85653
Fax No.: 520-382-1945
If to Metropolitan DWID General Manager
Attn:Mr. Joseph Olsen
P.O. Box 36870
Tucson, Aizona85740
Fax No. 520-575-8454
13.0 Chanee of Address. Any address or name specified above may be changed by
notice given to the addressee by the other Party in accordance with this Paragraph. The inability
to deliver because of a changed address of which no notice was given, or rejection or other refusal
to accept any notice, shall be deemed to be the receipt of the notice as of the date of such inability
AMENDED Regular Council Meeting 09/01/2020 Page 49 of 210
to deliver or rejection or refusal to accept. Any notice to be given by any Party hereto may be
given by the counsel for such Party.
14.0 Additional Documents. Each of the Parties agrees to execute any and all
documents necessary to effectuate the intent and purposes of this Agreement.
15.0 Entire Agreement. This Agreement, together with any attachments or other
documents expressly referred to or incorporated by reference herein, contains the entire
Agreement of the Parties with respect to the subject matter herein, and constitutes and embodies
the full and complete understanding and agreement of the Parties hereto with respect to the
subject matter herein, and supersedes all prior understandings and agreements, whether oral or in
writing.
16.0 Non-Discrimination. The Parties agree to be bound by applicable state and federal
laws, rules and regulations governing equal employment opportunity and prohibiting
discrimination.
Il .0 Inspection and Audit. All books, accounts, reports, files and other records relating
to this Agreement shall be subject at all reasonable times to inspection and audit by either Party
for five (5) years after completion of performance under this Agreement, as required by A.R.S. $
35-214 and any successor statutes. Such records shall be produced at the Aizona Attorney
General's office or at the requesting party's principal office within a reasonable time after request
is made therefore.
18.0 Conflicts of Interest. The Parties acknowledge that either the Town or the District
may, pursuant to A.R.S. $ 38-511 or any successor statute, within three (3) years bfter execution
of this Agreement, and without penalty or further obligation, cancel this Agreement if anyperson
significantly involved in initiating, negotiating, securing, drafting or creating this Agreement on
behalf of the Town or District is, at any time while the Agreement or any extension of the
Agreement is in effect, an employee or agent of any other Party to the Agreement in any capacity
or a consultant to any other Party of the Agreement with respect to its subject matter.
19.0 Governing Law. The law of the State of Aizona shall govern this Agreement's
interpretation and enforcement.
20.0 Dispute Resolution. tn the event that a dispute between or among the Parties to
this Agreement should arise, to the extent required by law, and subject to applicable jurisdictional
amounts, such dispute shall be resolved by arbitration pursuant to the Arizona Uniform Rules of
Procedures for Arbitration and A.R.S. $ 12-151S.
2L0 Counterparts. This Agreement may be executed in counter parts, each of which
shall be deemed an original, but all of which shall constitute one and the same agreement.
22.0 Headings. The headings and titles to the paragraphs of this Agreement are not a
part of this Agreement and shall have no effect upon the construction or interpretation of any part
of this Agreement.
AMENDED Regular Council Meeting 09/01/2020 Page 50 of 210
23.0 Severabilitlv. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect,
such invalidity, iilegality, or unenforceability shali not affect any other provisions of this
Agreement, but this Agreernent shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein.
24.0 Attorneysr Fees. If either Party hereto breaches any provision of this Agreement,
the breaching Party shall pay to the non-breaching Party all reasonable attorneys' fees and other
costs ancl expenses incurred by the non-breaching Party in enforcing this Agreement or preparing
for legal or other proceedings regardless of whether suit is instituted
25.0 Waiver. A waiver of any breach or default shall not be a waiver of any other breach
or default.
26.0 Force Majeure. Any prevention, delay or stoppage due to Force Majeure shall
excuse the performance by aPafiy for a period equal to any such prevention, delay or stoppage.
IN WITNESS WHEREOF, the Parties have entered into this Agreement as of the date
first written above.
TOWN OF MARANA, ARIZ0NA,
an Arizona rnunicipal corporation
METROPOLITAN DOMESTIC
WATER IMPROVEMENT DISTRICT,
an Aizonamunicipal corporatrorl
./
Its:Chair of the
Date: AuousT Lo, 24Lo
A
Approved as to Form:
By:
Printed Name:
Its: Mayor
Date:
Attest:
Cherry Lawson, Town Clerk
Approved as to Form
H(*
Rothgerber Christie, LLPTown Attorney
District Legal Counsel
AMENDED Regular Council Meeting 09/01/2020 Page 51 of 210
Schedule No. I
Recharge Costs for 2020 (Example A)
MDWID to order and recharge 1,000 AF at AVRP-USF and assign to Marana the net allowable
by ADWR following deductions for "cut to the aquifer" and evaporation. Recharge Cost Formula: Water Ordered x (Price of CAP Capital charge + CAP Delivery charge t Recharge O&M
charge) + MDWID Administrative Charge Factor for USF
For 2020 1,000 AF x ($56/AF + $t55/AF + $18.44lAF) x 1.02, or
1,000 AF x $229 .44lAF x 1.02, or
1,000 AF x $234.03/AF: $234,028.80
Payable on the last day of each month in twelve equal annual installments of $19,502.40.
Recharge Costs for 2020 (Example B)
MDWID to order and recharge 1,000 AF at LSC-USF and assign to Marana the net allowable by
ADWR following deductions for "cut to the aquifer" and evaporation. Recharge Cost Formula:
Water Ordered x (Price of CAP Capital charge + CAP Delivery charge * Recharge O&M charge)
+ MDWID Administrative Charge Factor for USF
For 2020 1,000 AF x ($56/AF + $155/AF + $15.00/AF) x 1 .02, or
1,000 AF x $226.00/AF x 1.02, or
1,000 AF x$230.521AF: $ 230,520.00
Payable on the last day of each month in twelve equal annual installments of $19,210.00
Recharge Costs for 2020 (Example C)
MDWID to order and recharge 1,000 AF at BKW-GSF and assign to Marana the net allowable
by ADWR following deductions for "cut to the aquifer" and evaporation. Recharge Cost Formula: Water Ordered x (Price of CAP Capital charge + CAP Delivery charge) x MDWID
Administrative Charge Factor for GSF
For 2020 1,000 AF x ($56/AF + $tSS/AF) x 1.03, or
1,000 AF x $211.00 /AF x 1.03, or
1,000 AF x $217.33AF : $217,330.00
Payable on the last day of each month in twelve equal annual installments of $18,110.83
Recharge Credit Formula : Water Ordered x (1 - Percent of Evaporation Losses - Percent Cut
to the Aquifer). Evaporation Loss values used below are only for illustration
Recharge Credit Example for AVRP-USF
1,000 AF x (1 - 0.011) x (1 - 0.05), or
1,000 AF x 0.99 x 0.95 :940.50 AF
For 2020
AMENDED Regular Council Meeting 09/01/2020 Page 52 of 210
Recharge Credit Example for LSC-USF
For 2020 x (l - 0.012) x (1 - 0.05), or
x 0.988 x 0.95:938.60 AF
Recharge Credit Example for BKW-GSF
For 2020 - 0.00) x (1 - 0.05), or
95 :950.00 AF
Recharge Costs for 2020 through 2025
Except for the annual 30lo increase for operation and maintenance costs at the District's AVRP, the
Recharge Costs for the remaining years of this agreement shall be calculated in the same manner
as the prior years.
I
I
,000 AF
,OOO AF
,000 AF x (1
,000 AF x 0.
1
I
AMENDED Regular Council Meeting 09/01/2020 Page 53 of 210
Schedule No.2
Calculation of Marana's Proportional Cost for MDWID's CAP Order and Reconciliation Credits
Example:
Metro 2019
Order
2019 Deliveries
for Marana
2019 Deliveries
for Metro
Percent for
Marana
13,460 AF 8OO AF T2,660 AF 5.94
Delivery Cost
2019 Order @
$1s5/AF
Delivery Cost
Marana @
$155/AF
Delivery Cost
Metro @
$155/AF
Percent for
Marana
$2,101,800.00 $124,000.00 $1,962,300.00 5.94
Reconciliation
Refund on20l9
Order @
$3.03/AF
Reconciliation
Refund for
Marana @
$3.03/AF
Reconciliation
for Metro @
$3.03/AF
Percent for
Marana
$6,386.45 $2,424.00 $38,395.80 5.94
2019 Delivery Volume Equivalent to Marana Reconciliation Refund
2019 Reconciliation Volume :2019 Reconciliation Refundlz}lg Storage Cost
2019 Reconciliation Volume : $2,424.00 / (CAP Water Capital Cost + CAP Actual Delivery
Cost + BKW Storage Cost) x Administrative Charge for GSF
2019 Reconciliation Volume : $2,424.00 / ($56/AF + $155/AF + $0/AF) x 1.03
2019 Reconciliation Volume : $2,424.00 / ($21 1.00/AF) x 1.03
2019 Reconciliation Volume : $2,424.00 I $217331AF
2019 Reconciliation Volume: 11.15 AF
2019 Reconciliation Credits after Regulatory Deductions Equivalent to Volume Stored at
AVRP from Marana Reconciliation Refund
2019 Reconciliation Credits to Marana: Volume Stored x (1 - l.lohEvaporation)*(l - Cut to
Aquifer %)
AMENDED Regular Council Meeting 09/01/2020 Page 54 of 210
2019 Reconciliation Credits to Marana : 1 1.15 AF x (1 - 0.01 1) x (1 - 0.05)
2019 Reconciliation Credits to Marana: 11.15 AF x 0.989 x 0.95
2019 Reconciliation Credits to Marana: 10.48 AF
Calculation for 2019 Credits to Marana from In-Lieu Rebate at BKW-GSF Example
In-Lieu Rebate from Marana GSF Storage: Marana Stored Volume at BKW-GSF x BKW-GSF
In-Lieu Rebate
In-Lieu Rebate from Marana GSF Storage: 800 AF x $12lAF
In-Lieu Rebate from Marana GSF Storage: $9,600
Credits Earned from Marana GSF Storage: In-Lieu Rebate from Marana GSF
Storage/f(Price of CAP Capital Charge+ Price of CAP Delivery Charge) x MDWID
Administrative Charge Factor for GSFI
Credits Earned from 2019 Marana GSF Storage: $9,600 / [($56/AF + $155/AF) x 1.03]
Credits Earned from 2019 Marana GSF Storage: $9,600 I (9211/AF x 1.03)
Credits Earned from 2019 Marana GSF Storage: $9,600 I (S2l7.33lAF)
Credits Earned from 2019 Marana GSF Storage:44.17 AF
AMENDED Regular Council Meeting 09/01/2020 Page 55 of 210
Council-Regular Meeting C2
Meeting Date:09/01/2020
To:Mayor and Council
Submitted For:Scott Schladweiler, Water Director
From:Asia Philbin, Water Resources Coordinator
Date:September 1, 2020
Strategic Plan Focus Area:
Community
Subject:Resolution No. 2020-092: Relating to Utilities; approving and
authorizing the Mayor to sign an agreement with B.K.W. Farms, Inc. for
in-lieu water deliveries and storage (Scott Schladweiler)
Discussion:
Under state law, underground water storage may occur at Underground Storage
Facilities (USFs) and Groundwater Savings Facilities (GSFs). Storage at a USF involves
direct recharge of CAP water to the aquifer and would include a $15 per acre foot annual
operations and maintenance charge, paid by the Town. At a GSF, storage occurs where
CAP water is used (e.g. agricultural irrigation) in-lieu of groundwater that would
otherwise be pumped from the aquifer.
The proposed five-year agreement with B.K.W. Farms, Inc ("BKW"), will allow Marana
to maximize storage of its CAP water at the BKW Farms GSF, located in Marana, AZ,
while minimizing costs of storage. Benefits of storage at this GSF are location in
proximity to Marana wells (potential for recovery within the area of impact), and no
deduction for evaporative losses. Additionally, continued use of the BKW GSF would
benefit the Town by avoiding the $15 per acre foot annual operations and maintenance
charge at a USF, and would generate revenue from BKW who would pay the Town $12
per acre foot of water stored at the GSF. It is anticipated that the Town's entire annual
CAP allocation of 2,336 acre feet will be stored at the BKW GSF.
The terms for the proposed agreement are the same as prior five-year agreement
(Resolution No. 2015-076) which is set to expire in December 2020.
Financial Impact:
AMENDED Regular Council Meeting 09/01/2020 Page 56 of 210
Fiscal Year:2021-25
Budgeted Y/N:Y
Amount:$28,032
The Town will experience a positive financial impact estimated up to $28,032 in
annual revenues for the duration of this agreement.
Staff Recommendation:
Staff recommends adoption of Resolution No. 2020-092 approving and authorizing the
Mayor to sign the agreement with B.K.W. Farms, Inc. for in-lieu water deliveries and
storage.
Suggested Motion:
I move to adopt Marana Resolution No. 2020-092, approving and authorizing the Mayor
to execute an agreement with BKW Farms, Inc. for in-lieu water deliveries and storage.
Attachments
Resolution No. 2020-092
BKW GSF Draft
Prior Resolution and Agreement BKW
AMENDED Regular Council Meeting 09/01/2020 Page 57 of 210
00071956.DOCX /1
Marana Resolution No. 20 20 -092 - 1 - 8/25/2020 11:58 AM
MARANA RESOLUTION NO. 2020-092
RELATING TO UTILITIES; APPROVING AND AUTHORIZING THE MAYOR TO
SIGN AN AGREEMENT WITH B.K.W. FARMS, INC. FOR IN LIEU WATER
DELIVERIES AND STORAGE
WHEREAS B.K.W. Farms, Inc. (“BKW”) possesses a Groundwater Savings
Facility Permit from the Arizona Department of Water Resources authorizing the
storage of 14,351 acre feet per year of Central Arizona Project (“CAP”) water; and
WHEREAS the Town has a contract with the Central Arizona Wate r
Conservation District (CAWCD) for the purchase of CAP water; and
WHEREAS the Town desires to maximize the use of its CAP water to reduce or
offset the Town’s use of groundwater within the Tucson Active Management Area; and
WHEREAS the proposed agreement with BKW for in lieu water deliveries and
storage would allow the Town to receive in-lieu credit for CAP water delivered to BKW
at its Groundwater Savings Facility, and allows BKW to use CAP water for its irrigation
needs in order to reduce its groundwater use, in accordance with its Groundwater
Savings Facility Permit; and
WHEREAS the Town and BKW have just completed a mutually beneficial five -
year agreement for in lieu water deliveries and storage, approved by the adoption of
Marana Resolution No. 2015 -076, and the Mayor and Council find that entering into a
new five-year agreement is in the best interests of the Town and its citizens and
businesses.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, that the agreement with B.K.W. Farms, Inc. for in li eu
water deliveries and storage in substantially the form included in the agenda materials
accompanying this resolution is hereby approved, and the Mayor is authorized to
execute it for and on behalf of the Town of Marana.
IT IS FURTHER RESOLVED that the Town Manager and staff are hereby
directed and authorized to undertake all other and further tasks required or beneficial
to carry out the terms, obligations, conditions and objectives of the agreement.
AMENDED Regular Council Meeting 09/01/2020 Page 58 of 210
00071956.DOCX /1
Marana Resolution No. 20 20 -092 - 2 - 8/25/2020 11:58 AM
PASSED AND ADOPTED by the Mayo r and Council of the Town of Marana,
Arizona, this 1st day of September, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
AMENDED Regular Council Meeting 09/01/2020 Page 59 of 210
- 1 -
AGREEMENT BETWEEN THE TOWN OF MARANA
AND B.K.W. FARMS, INC.
FOR IN -LIEU WATER DELIVERIES AND STORAGE
THIS AGREEMENT is made by and between the TOWN OF MARANA (the “Town”), an
Arizona municipal corporation, and B.K .W. FARMS, INC. (“BKW”), an Arizona corporation, for
the delivery and storage of In-Lieu Water at a Groundwater Savings Project pursuant to A.R.S.
§ 45-812.01, et seq.
Recitals
A. BKW possesses a Groundwater Savings Facility Permit from the Arizona Department of
Water Resources authorizing the storage of 14,351 acre feet per year of Central Arizona
Project (“CAP”) water.
B. The Town is a party to a contract with the Central Arizona Water Conservation District
(CAWCD) enabling it to purchase CAP water.
C. The Town desires to maximize the use of its CAP water to reduce or offset the Town’s use of
groundwater within the Tucson Active Management Area.
D. The Town desires to deliver CAP water to BKW at its Groundwater Savings Facility for
which the Town possesses a Water Storage Permit.
E. BKW desires to use CAP water for its irrigation needs in order to reduce its groundwater use,
in accordance with its Groundwater Savings Facility Permit.
F. BKW desires to purchase CAP water from the Town and the Town desires to sell BKW such
CAP water under the terms and conditions of this Agreement.
Agreement
NOW, THEREFORE, for and in consideration of, the mutual covenants set forth in this
Agreement, the Town and BKW agree as follows :
1. Definitions . The following terms have the following meanings for purposes of this
Agreement:
“ADWR” shall mean the Arizona Department of Water Resources.
“CAP water” shall mean the Central Arizona Project water that the Town has the legal right
to purchase and use.
“CAWCD” shall mean the Central Arizona Water Conservation District.
“Delivery” or “Delivered” shall mean CAP water purchased by the Town, made available in
the CAWCD canal at the designated point specified by BKW and received by BKW.
AMENDED Regular Council Meeting 09/01/2020 Page 60 of 210
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“Facility Permit” shall mean Permit No. 72-538133.0005 (or the active Permit Number
subsequent to modification) issued by ADWR to BKW to operate a groundwater
savings facility pursuant to A.R.S. § 45 -801.01 et seq.
“Groundwater Savings Facility” shall mean a groundwater savings facility pursuant to A.R.S.
§ 45-812.01, for which a Facility Permit has been issued.
“In-Lieu Water” shall mean CAP water as defined in A.R.S. § 45 -802.01(9), purchased by
the Town for Delivery to BKW under this Agreement.
“Pumped Groundwater” shall mean water withdrawn from any of the wells listed in the plan
of operation incorporated in the Facility Permit and designated by the ADWR as
pumping groundwater for the purpose of Title 45 of A.R.S., Chapter 3.1.
“Recovery Well Permit” shall mean Permit No. 74-211278, issued by ADWR to the Town
for recovery of water stored in a storage facility, pursuant to a storage permit.
“Water Storage Permit” shall mean Permit No.73-538133.0700 (or active Permit Number
subsequent to modification) issued by ADWR to the Town for storage of In-Lieu
Water at the Groundwater Savings Facility pursuant to A.R.S. § 45 -801.01, et seq.
“Long-Term Storage Credits” shall mean those credits accrued by the Town’s Account LTS
#70-411220 from In-Lieu Water stored pursuant to this Agreement, as determined by
the requirements of A.R.S. § 45-852.01.
2. Obligations of BKW
2.1. Purpose of Use. BKW shall use the In-Lieu Water Delivered under this Agreement for
agricultural irrigation, to replace, on a gallon-for-gallon basis, pumped groundwater within the
area designated on the Facility Permit.
2.2. Quantity of In-Lieu Water. Pursuant to applicable Facility and Water Storage Permits
issued by the ADWR, BKW shall request that the Town order a minimum of 500 acre feet of In-
Lieu Water from the Town’s CAP water during the term of this Agreement, provided, however
that if BKW desires to order additional of CAP water, the Town may do so upon the mutual
agreement of the Town and BKW. BKW shall take Delivery of any and all In-Lieu Water
ordered by the Town on BKW’s behalf.
2.3. Notice of Order.
2.3.1. Annual. On or before July 15 of each year, BKW shall submit a preliminary order
to the Town for In-Lieu Water for the following year. The order shall indicate, by month, the
number of acre-feet of In-Lieu Water requested by BKW to be Delivered for the ensuing 12 -
month period.
2.3.2. Town Recharge Quantification. On or before September 1 of each year, the Town
shall notify BKW, in writing, of the amount of In-Lieu Water the Town has elected to
purchase for delivery to BKW in the following calendar year. Concurrently with its order, the
Town shall notify BKW whether it has elected to have CAP water delivered pursuant to its
contract with CAWCD.
2.4. Monthly Meter Reading. All water Delivered from the water supply system shall be
measured with equipment furnished and installed by BKW and operated and maintained by
AMENDED Regular Council Meeting 09/01/2020 Page 61 of 210
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BKW in accordance with ADWR standards and requirements. The results of such measurement
shall be subject to monitoring and verification, in cooperation with BKW, from time to time by
the Town.
2.5. Points of Delivery. BKW shall take Delivery of the In-Lieu Water at such points along
the CAP canal as may be agreed upon in writing by CAWCD and BKW.
2.6. Water Quality Standard. BKW shall be responsible for meeting all applicable federal,
state, or local water quality standards for its use of the In-Lieu Water and for reasons beyond
BKW’s control may decline to take Delivery of any In-Lieu Water BKW determines to be
unsuitable for irrigation use under said standards. In-Lieu Water determined to be unsuitable for
irrigation shall be included in calculating BKW’s compliance with the minimum order
requirement of Section 2.2 of this Agreement, but shall not be subject to the payment obligation
of Sections 2.7 and 3.5 of this Agreement, except to the extent BKW takes Delivery of the In-
Lieu Water.
2.7. In-Lieu Water Charge Per Acre-Foot. BKW shall pay the Town $12.00 per acre-foot for
In-Lieu Water Delivered from the Town’s CAP water. If BKW fails to accept Delivery of In-
Lieu Water ordered from CAWCD by or on BKW’s behalf in accordance with Sections 2.3.1
and 3.3 of this Agreement, BKW shall nonetheless pay the Town the actual cost of such ordered
but not Delivered In-Lieu Water, except as provided by Sections 2.6 (except to the extent BKW
takes Delivery of the In-Lieu Water), 2.10, and 2.11 of this Agreement.
2.8. Delivery Systems and Other Costs. BKW shall be responsible for the design,
construction and costs of any necessary delivery systems required to be constructed on property
owned or controlled by BKW to accept Delivery of In-Lieu Water under the terms of this
Agreement. BKW shall be solely responsible for any costs arising out of the use of the In-Lieu
Water, the operation or maintenance of the delivery systems described in this paragraph or the
construction, operation and maintenance of any treatment system or other delivery system.
Nothing herein shall be construed as requiring BKW to construct, replace, operate or maintain
any delivery system or portion thereof.
2.9. Maintenance of Records; Reporting. BKW shall maintain all records and accounts of
deliveries, storage and uses of the In-Lieu Water under this Agreement. BKW shall provide the
Town, annually, all records, accounts, reports, and plans necessary for the Town to file any
reports or other documentation required under the terms of its Water Storage Permit. BKW shall
file all reports and documentation required under the Facility Permit. Copies of all such records,
accounts, reports, plans or other documents shall be made available to the Town.
2.10. Ineligible In-Lieu Water. Instead of the fee set forth in Section 2.7 of this Agreement, if
ADWR determines that any In-Lieu Water Delivered was not used on a gallon-for-gallon basis
in-lieu of groundwater under A.R.S. § 45-852.01(C)(2), BKW shall reimburse the Town $12.00
an acre foot for such In-Lieu Water from the Town’s CAP water if such determination is based
on ADWR’s finding that the In-Lieu Water does not qualify as “water that cannot reasonably be
used directly” under A.R.S. § 45-801.01(21)(b) or does not qualify for some other reason beyond
BKW’s control. If the To wn fails to receive Long-Term Storage Credits due to reasons within
BKW’s control; BKW shall pay the Town the Town’s actual cost for such ineligible Delivered
In-Lieu Water.
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2.11. Interruptibility of In-Lieu Water Deliveries; Curtailments. BKW acknowledges the
interruptible nature of the In-Lieu Water supply to be furnished under this Agreement. The Town
shall not be liable for any damages to BKW resulting from curtailment, interruptions,
discontinuances or reductions in supply or undeliverable water that are beyond the control of the
Town. In-Lieu Water deliveries curtailed, interrupted, discontinued or reduced by someone other
than BKW shall still count toward BKW’s obligation to order under Section 2.2 of this
Agreement, and BKW shall only be obligated to pay the fees set forth in Section 2.7 of this
Agreement for the amount of the actual In-Lieu Water Delivered due to the curtailment,
interruption, discontinuance or reduction.
2.12. Interference with Contract. Nothing herein shall preclude BKW from entering into
agreements to accept water and/or effluent for storage by others; provided, however, any such
agreement executed after the effective date of this Agreement shall not adversely affect the
Town’s rights under this Agreement or cause BKW to otherwise act in any manner that is
inconsistent with this Agreement or BKW ’s obligations under this Agreement.
3. Obligations of the Town
3.1. Water Storage Permit. The Town shall be responsible for maintaining a Water Storage
Permit before any In-Lieu Water is Delivered to the Groundwater Savings Facility.
3.2. In-Lieu Water Order. By October 1 of each year, the Town shall order from CAWCD
the In-Lieu Water the Town has elected to purchase pursuant to Section 2.3.2 for delivery to
BKW the next year.
3.3. Delivery of In-Lieu Water. During the term of this Agreement, the Town shall order and
arrange for the Delivery of a minimum of 500 acre-feet of In-Lieu Water to be Delivered through
the CAP aqueduct to BKW. The Town shall provide assistance reasonably required to achieve
Delivery of any ordered In-Lieu Water to BKW. By mutual agreement, the parties may agree to
the Delivery of additional amounts of In-Lieu Water under the terms and conditions herein.
3.4. Quality of In-Lieu Water. The Town makes no representations or warranties as to the
quality of any In-Lieu Water Delivered hereunder and is under no obligation to construct or
furnish water treatment facilities to maintain or improve the quality of any In-Lieu Water
Delivered pursuant to this Agreement.
3.5. Billing. Upon receipt of a monthly statement from CAWCD indicating the amount of In-
Lieu Water billed to the Town, the Town shall issue a bill to BKW monthly for the In-Lieu
Water to be Delivered under this Agreement. The bill will be for the actual amount of In-Lieu
Water for which the Town has been billed by CAWCD. The amount billed shall be paid within
45 days from the date of the bill. Late payments shall incur interest at the rate of (a) 12% per
annum from and after the date of delinquency of any such payment, or (b) 4% over Bank of
America – Arizona’s then applicable prime interest rate, whichever is lower.
3.6. Accounting. Within 30 days of the Town’s receipt of its long-term storage account report
from ADWR reflecting the In-Lieu Water stored pursuant to this Agreement, the Town shall
prepare an accounting of all In-Lieu Water ordered and Delivered to and all payments for In-
Lieu Water paid by BKW under Section 3.5 of this Agreement, adjusted as appropriate pursuant
to Sections 2.6, 2.10, and 2.11 of this Agreement. BKW shall pay the Town within 10 days of
receipt of said accounting any amounts due pursuant to this Agreement. The Town shall refund
any overpayments made by BKW.
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3.7. Accrual of Credits. Pursuant to its Water Storage Permit, the Town shall recover credits
annually pursuant to its Recovery Well Permit or accrue Long-Term Storage Credits in its
storage account LTS #70-411220 for the In-Lieu Water Delivered to BKW and may use them at
its sole discretion. If BKW enters into agreements with othe r persons to store In-Lieu Water at
the same Groundwater Savings Facility, the In-Lieu Water Delivered pursuant to this Agreement
shall be deemed to have been Delivered and stored in the same order of priority and sequence as
the execution of this Agreement as compared to any other agreements or amendments thereof
entered into by BKW and other third parties.
3.8. Recovery of Credits. The Town may recover its Long-Term Storage Credits from any
location and at any time as may be permitted by ADWR; provided, howeve r, that such credits
shall not be recovered from any lands controlled by BKW without the approval of BKW, and
under such terms and conditions as may be mutually agreed to hereafter.
3.9. No Interference with BKW. Nothing in this Agreement shall be construed to require
BKW to construct or replace any facility to take, deliver or recharge In-Lieu Water under this
Agreement or to construct, replace, or operate any well or water related facility to recover water
stored at the Groundwater Savings Facility. Nothing in this Agreement shall be construed as
BKW’s consent to the establishment of any recovery well or any recovery activity underlying
BKW’s Groundwater Savings Facility. Notwithstanding the foregoing, BKW shall be obligated
to pay any costs incurred by the To wn for In-Lieu Water as a result of BKW’s failure to take
Delivery of such In-Lieu Water due to BKW’s decision not to construct or replace any facility
necessary to take Delivery of such In-Lieu Water.
4. Term and Termination
4.1. Term. This Agreement shall become effective on the last party’s signature date and shall
be operative up to and including December 31, 2025, unless terminated sooner as provided by
this Agreement.
4.2. The Town’s Termination Right. The Town may terminate this Agreement without
further obligation or consequence upon written notice to BKW if any of the following occurs:
4.2.1. The Town cannot secure In-Lieu Water, or
4.2.2. The Town is no longer eligible to obtain Long-Term Storage Credits, or
4.2.3. The Town determines that the In-Lieu Water Charge Per Acre-Foot payable by
BKW pursuant to this Agreement (Section 2.7) does not match the market price based on the
charge per acre-foot paid by other in-lieu water providers, or
4.2.4. The Town is for any reason regularly or routinely not receiving gallon-for-gallon
credits for In-Lieu Water, whether the cause is within BKW’s control or not; or
4.2.5. The Town determines that this Agreement is impracticable or not feasible due to
regulatory or financial reasons, including but not limited to changes in ADWR’s current
calculation of the accrual of Long-Term Storage Credits for groundwater savings facilities.
4.3. BKW’s Termination Right. Provided that BKW pays the Town for all costs incurred by
the Town for the In-Lieu Water ordered under Sections 2.3.1 and 3.3 of this Agreement but not
Delivered, BKW may terminate this Agreement without further obligation or consequence upon
written notice to the Town if BKW is unable to utilize In-Lieu Water due to any of the following:
AMENDED Regular Council Meeting 09/01/2020 Page 64 of 210
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4.3.1. BKW determines that the In-Lieu Water Charge Per Acre-Foot payable by BKW
pursuant to this Agreement (Section 2.7) does not match the market price based on the charge
per acre-foot paid by other in-lieu water providers, or
4.3.2. The Town is for any reason regularly or routinely not receiving gallon-for-gallon
credits for In-Lieu Water, whether the cause is within BKW’s control or not; or
4.3.3. Regulatory changes, or
4.3.4. Unsuitability of water for irrigation, or
4.3.5. Weather conditions, or
4.3.6. Acts of nature or God, or
4.3.7. Flooding, or
4.3.8. Crop failure, or
4.3.9. O ther natural disaster.
4.4. Insolvency or Bankruptcy. Notwithstanding any of the above, this Agreement shall
automatically terminate if BKW becomes insolvent or initiates bankruptcy proceedings, loses its
Facility Permit, or fails to meet its operating or Groundwater Savings Facility plan of operation.
5. Assignment
5.1. Assignment by the Town. The Town may assign all or a portion of its obligations and
rights under this Agreement to any successors or assigns without prior written consent o f BKW,
provided that each such successor in interest or assignee is bound by each and every term and
condition of this Agreement applicable to the Town.
5.2. Assignment of Long-Term Storage Credits. The Town, in its sole discretion, may assign
its Long-Term Storage Credits without prior consent of BKW; provided, however, that the Town
shall not assign credits for recovery of stored water underlying the exterior boundaries of the
BKW’s Groundwater Savings Facility without the written consent of BKW and upon terms and
conditions acceptable to BKW.
5.3. Assignment by BKW. BKW may not assign all or a portion of its rights and obligations
under this Agreement to any successors or assigns without the prior written consent of the Town
and the Town shall not unreasonably withhold its consent. Further, BKW shall not sell or
transfer the In-Lieu Water Delivered under this Agreement to others or allow the use by others of
the In-Lieu Water outside the areas included in the Facility Permit without prior written consent
of the Town. BKW may sell, transfer or allow others to use the In-Lieu Water within the area
included in the Facility Permit.
6. Indemnification
6.1. BKW shall hold the United States, CAWCD, and the Town harmless from any damage
or claim of damage of any nature whatsoever for which there is legal responsibility, including
property damage, personal injury, or death arising out of or connected with BKW ’s control,
carriage, handling, use, disposal, or distribution of In-Lieu Water Delivered pursuant to this
Agreement. Nothing in this Agreement shall make BKW responsible for or require BKW to
indemnify anyone, including the Town, for any degradation of the aquifer associated with use of
In-Lieu Water instead of Pumped Groundwater.
AMENDED Regular Council Meeting 09/01/2020 Page 65 of 210
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6.2. The Town shall hold BKW harmless from any damage or claim of damage of any nature
whatsoever for which there is legal responsibility, including property damage, personal injury, or
death arising out of or connected with the Town’s control, carriage, handling, use, disposal, or
distribution of In-Lieu Water Delivered pursuant to this Agreement. Nothing in this Agreement
shall make the Town responsible for or require the Town to indemnify others, including BKW,
for any degradation of the aquifer associated with the use of In-Lieu Water instead of Pumped
Groundwater.
6.3. The Town and BKW shall work together to mitigate any costs incurred by either party
for any In-Lieu Water ordered, but not Delivered due to the conditions set forth in Sections 2.6,
2.10, or 2.11.
7. Miscellaneous
7.1. Notices. Any notice, demand or request authorized or required by this Agreement shall
be deemed to have been given when mailed, postage prepaid, or delivered as follows:
If to the Town: Water Department Director
Town of Marana
11555 W Civic Center Drive
Marana, AZ 85653
If to BKW: BKW Farms, Inc.
P.O. Box 638
Marana, Arizona 85653-0638
7.2. Conflict of Interest. This Agreement is subject to the provisions of A.R.S. § 38-511,
which provides for cancelation of contracts in certain instances involving conflicts of intere st.
7.3. Governing Law. This Agreement and the rights, duties and obligations of the parties
hereto shall be governed and construed in accordance with the substantive laws of the State of
Arizona. The characterization hereunder, or by the Director of ADWR, of P umped Groundwater
as groundwater is not binding for any other purpose and is not intended for use and shall not be
used as evidence of the validity, invalidity, nature, legal character, extent or relative priority of
any water right or source of water in any administrative or judicial proceeding except one arising
directly from the Director’s determination pursuant to Chapter 3.1, Title 45, Arizona Revised
Statutes, regarding whether In-Lieu Water Delivered pursuant to this Agreement was Delivered
on a gallon-for-gallon substitute basis in lieu of groundwater that otherwise would have been
pumped by recipient BKW from the Tucson Active Management Area.
7.4. Modifications. This Agreement shall only be amended or modified upon the written
agreement of the parties; provided, however, that if there are changes in ADWR’s current
calculation of the accrual of Long-Term Storage Credits at groundwater savings facilities, the
parties shall renegotiate the charge for In-Lieu Water payable under this Agreement.
AMENDED Regular Council Meeting 09/01/2020 Page 66 of 210
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IN WITNESS WHEREOF, the Parties have executed this Agreement as of the last date set forth
below their respective signatures.
The “Town”:
TOWN OF MARANA , an Arizona municipal
corporation
Mayor Ed Honea
“BKW”:
B.K.W. FARMS, INC., an Arizona corporation
Brian K. Wong, President
ATTEST:
Cherry Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
AMENDED Regular Council Meeting 09/01/2020 Page 67 of 210
MARANA RESOLUT10N .NO. 2015 -076
RELATING TO UTILITIES; APPROVING AND AUTHORIZING THE MAYOR TO
EXECUTE AN AGREEMENT WITH B.K.W. FARMS, INC. FOR IN LIEU WATER
DELIVERIES AND STORAGE
WHEREAS B.K.W. Farms, Inc. ( "BKW ") possesses a Groundwater Savings Facility
Permit from the Arizona Department of Water Resources authorizing the storage of 14,351 acre
feet per year of Central Arizona Project ("CAP") water; and
WHEREAS the Town has a contract with the Central Arizona Water Conservation
District (CAWCD) for the purchase of CAP water; and
WHEREAS the Town desires to maximize the use of its CAP water to reduce or offset
the Town's use of groundwater within the Tucson Active Management Area; and
WHEREAS the proposed agreement with BKW for in lieu water deliveries and storage
would allow the Town to receive in -lieu credit for CAP water delivered to BKW at its
Groundwater Savings Facility, and allows BKW to use CAP water for its irrigation needs in
order to reduce its groundwater use, in accordance with its Groundwater Savings Facility Permit;
and
WHEREAS the Mayor and Council of the Town of Marana find that the best interests of
Marana and its citizens are served by entering into this agreement.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR ANI) COUNCIL OF THE
TOWN OI' MARANA, that the agreement with B.K.W. Farms, Inc. for in lieu water deliveries
and storage in substantially the form attached to this resolution as Exhibit A is hereby approved,
and the Mayor is authorized to execute it for and on behalf of the Town of Marana.
IT IS FURTHER RESOLVED that the Town Manager and staff are hereby directed and
authorized to undertake all other and further tasks required or beneficial to carry out the terms,
obligations, conditions and objectives of the agreement.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona,
this 30th day of June, 2015.
ri
MARANA Mayor EN Honea
ATTEST:4 0A.)
J celyn ronson, Town Clerk
00042323. DOCX 1)
Marana Resolution No. 2015 -076
APPROV FORM:
6/25/2015 11:52 AM FJC
AMENDED Regular Council Meeting 09/01/2020 Page 68 of 210
AGREEMENT BETWEEN THE TOWN OF MARANA
AND B.R.W. FARMS, INC.
FOR IN -LIEU 'WATER DELIVERIES AND STORAGE
THIS AGREEMENT is made by and between the TOWN OF MARANA (the "Town "), an
Arizona municipal corporation, and B.K.W. FARMS, INC. ( "BKW "), an .Arizona corporation, for
the delivery and storage of In -Lieu Water at a Groundwater Savings Project pursuant to A.R.S.
45- 812.01 et seq
Recitals
A. BKW possesses a Groundwater Savings Facility Permit fromt. the Arizona Department of
Water Resources authorizing the storage of 14,351 acre feet per year of Central Arizona
Project ( "CAP ") water.
B. The Town is a party to a contract with the Central Arizona 'Water Conservation District
CAWCD) enabling it to purchase CAP water.
C. The Town desires to maximize the use of its CAP water to reduce or offset the Town's use of
groundwater within the Tucson Active Management Area.
D. The Town desires to deliver CAP water to BKW at its Groundwater Savings Facility for
which the Town shall acquire a Water Storage Permit.
E. BKW desires to use CAP water for its irrigation needs in order to reduce its groundwater use,
in accordance with its Groundwater Savings Facility Permit.
F. BKW desires to purchase CAP water from the Town and the Town desires to sell BKW such
CAP water under the terms and conditions of this Agreement.
Agreement
NOW, THEREFORE, for and in consideration of, the mutual covenants set forth in this
Agreement, the Town and BKW agree as follows:
1. Definitions. The following terms have the following meanings for purposes of this
Agreement:
ADWR." shall mean the Arizona Department of Water Resources.
CAP water" shall mean the Central Arizona Project water that the Town has the legal right
to purchase and use.
CAWCD" shall mean the Central Arizona Water Conservation District.
Delivery" or "Delivered" shall mean CAP water purchased by the Town, made available in
the CAWCD canal at the designated point specified by BKW and received by BKW.
00042306. DoCX 13) - 1 6/25/2015 12:12 PM
Exhibit "A"AMENDED Regular Council Meeting 09/01/2020 Page 69 of 210
Facility Permit" shall mean Permit No. 72-538133.0005 (or the active Permit Number
subsequent to modification) issued by ADWR to BKW to operate a groundwater
savings facility pursuant to A.R.S. § 45- 801.01 et seq.
Groundwater Savings Facility" shall mean a groundwater savings facility pursuant to A.R.S.
45 -81 2.01, for which a Facility Permit has been issued.
In -Lieu Water" shall mean CAP water as defined in A.R.S. § 45- 802.01(9), purchased by
the Town for Delivery to BKW under this Agreement.
Pumped Groundwater" shall mean water withdrawn from any of the wells listed in the plan
of operation incorporated in the Facility Permit and designated by the ADWR as
pumping groundwater for the purpose of Title 45 of A.R.S., Chapter 3.1.
Recovery Well Permit" shall mean Permit No. 74-211278, issued by ADWR to the Town
for recovery of water stored in a storage facility, pursuant to a storage permit.
Water Storage Permit" shall mean the permit issued by ADWR to the Town for storage of
In-Lieu Water at the Groundwater Savings Facility pursuant to A.R.S. § 45-801.01,
et seq
Long -Term Storage Credits" shall mean those credits accrued by the Town's Account LTS
70 -41 1220 from InwLieu Water stored pursuant to this Agreement, as determined by
the requirements of A.R.S. § 45- 852.01.
2. obligations of BKW
2.1. Purpose of Use BKW shall use the In -Lieu Water Delivered under this Agreement for
agricultural irrigation, to replace, on a gallon- for - gallon basis, pumped groundwater within the
area designated on the Facility Permit.
2.2. Quantity of In -Lieu Water. Pursuant to applicable Facility and Water Storage Permits
issued by the ADWR, BKW shall request that the Town order a minimum of 500 acre feet of In-
Lieu Water from the Town's CAP water during the term of this Agreement, provided, however
that if BKW desires to order additional of CAP water, the Town may do so upon the mutual
agreement of the Town and BKW. BKWshall take Delivery of any and all In -Lieu Water
ordered by the Town on B KW' s behalf.
2.3. Notice of Order
2.3.1. Annual On or before July 15 of each year, BKW shall submit a preliminary order
to the Town for In -Lieu Water for the following year. The order shall indicate, by month, the
number of acre-feet of In -Lieu Water requested by BKW to be Delivered for the ensuing 1.2-
month period.
2.3.2. Town Recharge Quantification. On or before September 1 of each year, the Town
shall notify BKW, in writing, of the amount of In -Lieu Water the Town has elected to
purchase for delivery to BKW in the following calendar year. Concurrently with its order, the
Town shall notify BKW whether it has elected to have CAP water delivered pursuant to its
contract with CAWCD.
2.4. Monthly Meter Reading All water Delivered from the water supply system shall be
measured with equipment furnished and installed by BKW and operated and maintained by
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BKW in accordance with ADWR standards and requirements. The results of such measurement
shall be subject to monitoring and verification, in cooperation with BKW, from time to time by
the Town.
2.5. Points of DeiiveY . BKW shall take Delivery of the In -Lieu Water at such points along
the CAP canal as may be agreed upon in writing by CAWCD and BKW.
2.6. Water Quality Standard. BKW shall be responsible for meeting all applicable federal,
state, or local water quality standards for its use of the In -Lieu Water and for reasons beyond
BKW's control may decline to take Delivery of any In --Lieu Water BKW determines to be
unsuitable for irrigation use under said standards. In -Lieu Water determined to be unsuitable for
irrigation shall be included in calculating BKW's compliance with the minimum order
requirement of Section 2.2 of this Agreement, but shall not be subject to the payment obligation
of Sections 2.7 and 3.5 of this Agreement, except to the extent BKW takes Delivery of the In-
Lieu Water.
2.7. In -Lieu Water Charge Per Acre - Toot. BKW shall pay the Town $12.00 per acre-foot for
In -Lieu Water Delivered from the Town's CAP water. If BKW fails to accept Delivery of In-
Lieu Water ordered front. CAWCD by or on BKW's behalf in accordance with Sections 2.3.1
and 3.3 of this Agreement, BKW shall nonetheless pay the Town the actual cost of such ordered
but not Delivered In -Lieu Water, except as provided by Sections 2.6 (except to the extent BKW
takes Delivery of the In -Lieu Water), 2. 10, and 2.11 of this Agreement.
2.8. Deliver S stems and other Costs. BKW shall be responsible for the design,
construction and costs of any necessary delivery systems required to be constructed on property
owned or controlled by BKW to accept Delivery of In -Lieu Water under the terms of this
Agreement. BKW shall be solely responsible for any costs arising out of the use of the In -Lieu
Water, the operation or maintenance of the delivery systems described in this paragraph or the
construction, operation and maintenance of any treatment system or other delivery system.
Nothing herein shall be construed as requiring BKWto construct, replace, operate or maintain
any delivery system or portion thereof.
2.9. Maintain of Records; Re ortin . BKW shall maintain all records and accounts of
deliveries, storage and uses of the In -Lieu Water under this Agreement. BKW shall provide the
Town, annually, all records, accounts, reports, and plans necessary for the Town to file any
reports or other documentation required under the terms of its Water Storage permit. BKW shall
file all reports and documentation required under the Facility Permit. Copies of all such records,
accounts, reports, plans or other documents shall be made available to the Town.
2.10. Ineligible In -Lieu Water. Instead. of the fee set forth in Section 2.7 of this Agreement, if
ADWR determines that any In -Lieu Water Delivered was not used on a gallon- for - gallon basis
in -lieu of groundwater under A.R.S. § 45- 852.01(0 )(2), BKW shall reimburse the Town $12.00
an acre foot for such In -Lieu Water from the Town's CAP water if such determination is based
on AD WR's finding that the In -Lieu Water does not qualify as "water that cannot reasonably be
used directly" under A.R.S. § 45-801.01(21)(b) or does not qualify for some other reason beyond
BKW's control. If the Town fails to receive Long -Term Storage Credits due to reasons within
BKW's control; BKW shall pay the Town the Town's actual cost for such ineligible Delivered
In -Lieu Water.
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AMENDED Regular Council Meeting 09/01/2020 Page 71 of 210
2.11. Interru tibilit of In -Lieu Water Deliveries• Curtailments. BKW acknowledges the
interruptible nature of the In-Lieu Water supply to be furnished under this Agreement. The Town
shall not be liable for any damages to BKW resulting from curtailment, interruptions,
discontinuances or reductions in supply or undeliverable water that are beyond the control of the
Town. In -Lieu Water deliveries curtailed, interrupted, discontinued or reduced by someone other
than BKW shall still count toward BK.W's obligation to order under Section 2.2 of this
Agreement, and BKW shall only be obligated to pay the fees set forth in Section 2.7 of this
Agreement for the amount of the actual In -Lieu Water Delivered due to the curtailment,
interruption, discontinuance or reduction.
2.12. Interference with Contract Nothing herein shall preclude BKW from entering into
agreements to accept water and/or effluent for storage by others; provided, however, any such
agreement executed after the effective date of this Agreement shall not adversely affect the
Town's rights under this Agreement or cause BKWto otherwise act in any manner that is
inconsistent with this Agreement or BKW's obligations under this Agreement.
3. obligations of the Town
3.1. Water Stora e Permit. The Town shall be responsible for maintaining a Water Storage
Permit before any In -Lieu Water is Delivered to the Groundwater Savings Facility.
3.2. In -Lieu Water order By October I of each year, the Town shall order from CAWCD
the In -Lieu Water the Town has elected to purchase pursuant to Section 2.3.2 for delivery to
BKW the next year.
3.3. Deliver of In-Lieu Water. During the term of this Agreement, the Town shall order and
arrange for the Delivery of a minimumE. of 500 acre -feet of In -Lieu Water to be Delivered through
the CAP aqueduct to BKW. The Town shall provide assistance reasonably required to achieve
Delivery of any ordered In -Lieu Water to BKW. By mutual agreement, the parties may agree to
the Delivery of additional amounts of In --Lieu Water under the terms and conditions herein..
3.4. Quality....of In -Lieu Water The Town makes no representations or warranties as to the
quality of any In -Lieu Water Delivered hereunder and is under no obligation to construct or
furnish water treatment facilities to maintain or improve the quality of any In -Lieu Water
Delivered pursuant to this Agreement.
3.5. Billin . Upon receipt of a monthly statement from CAWCD indicating the amount of In-
Lieu Water billed to the Town, the Town shall issue a bill to BKW monthly for the In -Lieu
Water to be Delivered under this Agreement. The bill will be for the actual amount of In -Lieu
Water for which the Town has been billed by CAWCD. The amount billed shall be paid within
45 days from the date of the bill. Late payments shall incur interest at the rate of (a) 12% per
annum from and after the date of delinquency of any such payment, or (b) 4% over Bank of
America — Arizona's then applicable prime interest rate, whichever is lower.
3.6. Accounting Within 30 days of the Town's receipt of its long -term storage account report
from ADWR reflecting the In -Lieu Water stored pursuant to this Agreement, the Town shall
prepare an accounting of all In -Lieu Water ordered and Delivered to and all payments for In-
Lieu Water paid by BKW under Section 3.5 of this Agreement, adjusted as appropriate pursuant
to Sections 2.6, 2. 10, and 2.11 of this Agreement. BKW shall pay the "town within 10 days of
receipt of said accounting any amounts due pursuant to this Agreement. The Town shall refund
any overpayments made by BKW.
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AMENDED Regular Council Meeting 09/01/2020 Page 72 of 210
3.7. Accrual of Credits Pursuant to its Water Storage Permit, the Town shall recover credits
annually pursuant to its Recovery Well Permit or accrue Long -Term Storage Credits in its
storage account LTS #70µ411220 for the In -Lieu Water Delivered to BKWand may use there at
its sole discretion. If BKW enters into agreements with other persons to store In -Lieu Water at
the same Groundwater Savings Facility, the In -Lieu Water Delivered pursuant to this Agreement
shall be deemed to have been Delivered and stored in the same order of priority and sequence as
the execution of this Agreement as compared to any other agreements or amendments thereof
entered into by BKW and other third parties.
3.8. Recovery of Credits The Town may recover its Long -Term Storage Credits from any
location and at any time as may be permitted by ADWR; provided, however, that such credits
shall not be recovered from any lands controlled by BKW without the approval of BKW, and
under such terms and conditions as may be mutually agreed to hereafter.
3.9. No Interference with BKW Nothing in this Agreement shall be construed to require
BKW to construct or replace any facility to take, deliver or recharge In -Lieu Water under this
Agreement or to construct, replace, or operate any well or water related facility to recover water
stored at the Groundwater Savings Facility. Nothing in this Agreement shall be construed as
BKW's consent to the establishment of any recovery well or any recovery activity underlying
BKW's Groundwater Savings Facility. Notwithstanding the foregoing, BKW shall be obligated
to pay any costs incurred by the Town for In -Lieu Water as a result of BKW's failure to take
Delivery of such In -Lieu Water due to BKW's decision not to construct or replace any facility
necessary to take Delivery of such In -Lieu Water.
4. Term and Termination
4.1. Term This Agreement shall become effective on the last party's signature date and shall
be operative up to and including December 31, 2020, unless terminated sooner as provided by
this Agreement.
4.2. The Town's Termination Right. The Town may terminate this Agreement without
further obligation or consequence upon written notice to BKW if any of the following occurs:
4.2.1. The Town cannot secure In -Lieu Water, or
4.2.2. The Town is no longer eligible to obtain Long -Term Storage Credits, or
4.2.3. The Town determines that the In -Lieu Water Charge Per Acre -Foot payable by
BKWpursuant to this Agreement (Section 2.7) does not match the market price based on the
charge per acre -foot paid by other in -lieu water providers, or
4.2.4. The Town is for any reason regularly or routinely not receiving gallon -for- gallon
credits for In -Lieu Water, whether the cause is within BKW's control or not; or
4.2.5. The Town determines that this Agreement is impracticable or not feasible due to
regulatory or financial reasons, including but not limited to changes in ADWR's current
calculation of the accrual of Long -Term Storage Credits for groundwater savings facilities.
4.3. BKW's Termination Right. ht. Provided that BKW pays the Town for all costs incurred by
the Town for the In -Lieu Water ordered under Sections 2.3.1 and 3.3 of this Agreement but not
Delivered, BKW may terminate this Agreement without further obligation or consequence upon
written notice to the Town if BKWis unable to utilize In -Lieu Water due to any of the following:
f 00042306.DOCX 13) - 5 - 6/25/2015 12:12 PMAMENDED Regular Council Meeting 09/01/2020 Page 73 of 210
4.3. L BKW determines that the In -Lieu Water Charge Per Acre -Foot payable by BKW
pursuant to this Agreement (Section 2.7) does not match the market price based on the charge
per acre -foot paid by other in -lieu water providers, or
4.3.2. The Torn is for any reason regularly or routinely not receiving gallon -for- gallon
credits for In -Lieu Water, whether the cause is within BKW's control or not; or
4.33. Regulatory changes, or
4.3.4. Unsuitability of water for irrigation, or
4.3.5. Weather conditions, or
4.3.6. Acts of nature or God, or
4.3.7. Flooding, or
4.3.8. Crop failure, or
4.3.9. Other natural disaster.
4.4. Insolvency or Bankru tc . Notwithstanding any of the above, this Agreement shall
automatically terminate if BKW becomes insolvent or initiates bankruptcy proceedings, loses its
Facility Permit, or fails to meet its operating or Groundwater Savings Facility plan of operation.
5. Assignment
5. 1. Assignment by. Town The Town may assign all or a portion of its obligations and
rights under this Agreement to any successors or assigns without prior written consent of BKW,
provided that each such successor in interest or assignee is bound by each and every term and
condition of this Agreement applicable to the Town.
5.2. Assignment of Lon Term Storage Credits. The Town, in its sole discretion, may assign
its Long -Term Storage Credits without prior consent of BKW; provided, however, that the Town
shall not. assign credits for recovery of stored water underlying the exterior boundaries of the
BK.W's Groundwater Savings Facility without the written consent of BKW and upon terms and
conditions acceptable to BKW.
5.3. Assignment by BKW BKW may not assign all or a portion of its rights and obligations
under this Agreement to any successors or assigns without the prior written consent of the Town
and the Town shall not unreasonably withhold its consent. Further, BKW shall not sell or
transfer the In -Lieu Water Delivered under this Agreement to others or allow the use by others of
the In -Lieu Water outside the areas included in the Facility Permit without prior written consent
of the Town. BKW may sell, transfer or allow others to use the In -Lieu Water within the area
included in the Facility Permit.
6. Indemnification
6.1. BKW shall hold the United States, CAWCD, and the Town harmless from any darnage
or claim of damage of any nature whatsoever for which there is legal responsibility, including
property damage, personal injury, or death arising out of or connected with BK.W's control,
carriage, handling, use, disposal, or distribution of In -Lieu Water Delivered pursuant to this
Agreement. Nothing in this Agreement shall make BKW responsible for or require BKW to
indemnify anyone, including the Town, for any degradation of the aquifer associated with use of
In -Lieu Water instead of Pumped Groundwater.
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AMENDED Regular Council Meeting 09/01/2020 Page 74 of 210
6.2. The Town shall hold BKW harmless from any damage or claim of damage of any nature
whatsoever for which there is legal responsibility, including property damage, personal injury, or
death arising out of or connected with the Town's control, carriage, handling, use, disposal, or
distribution of In --Lieu Water Delivered pursuant to this Agreement. Nothing in this Agreement
shall make the Town responsible for or require the Town to indemnify others, including BKW,
for any degradation of the aquifer associated with the use of In -Lieu water instead of Pumped
Groundwater.
6.3. The Town and BMWshall work together to mitigate any costs incurred by either party
for any In -Lieu Water ordered, but not Delivered due to the conditions set forth in Sections 2.6,
2.10, or 2.11.
7. Miscellaneous
7.1. Notices. Any notice, demand or request authorized or required by this Agreement shall
be deemed to have been given when mailed, postage prepaid, or delivered as follows:
If to the Town: Water Department Director
Town of Marana
5100 W. Ina Road
Marana, Az 85743
If to BKW: BKW Farms, Inc.
P.O. Box 638
Marana, Arizona 85653-0638
7.2. Conflict of Interest. This Agreement is subject to the provisions of A.R.S. § 38-511,
which provides for cancelation of contracts in certain instances involving conflicts of interest.
7.3. Governing Law. This Agreement and the rights, duties and obligations of the parties
hereto shall be governed and construed in accordance with the substantive laws of the State of
Arizona. The characterization hereunder, or by the Director of ADWR, of Pumped Groundwater
as groundwater is not binding for any other purpose and is not intended for use and shall not be
used as evidence of the validity, invalidity, nature, legal character, extent or relative priority of
any water right or source of water in any administrative or judicial proceeding except one arising
directly from the Director's determination pursuant to Chapter 3.1, Title 45, Arizona Revised
Statutes, regarding whether In -Lieu water Delivered pursuant to this Agreement was Delivered
on a gallon - for - gallon substitute basis in lieu of groundwater that otherwise would have been
pumped by recipient BKW from the Tucson Active Management Area.
7.4. Modifications. This Agreement shall only be amended or modified upon the written
agreement of the parties; provided, however, that if there are changes in A.DWR.'s current
calculation of the accrual of Long -Term Storage Credits at groundwater savings facilities, the
parties shall renegotiate the charge for In -Lieu Water payable under this Agreement.
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AMENDED Regular Council Meeting 09/01/2020 Page 75 of 210
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the last date set forth
below their respective signatures.
The "Town ":
TOWN OF MARANA, an Arizona municipal
corporation _ /
B KW" :
B.K.W. FARMS, INC., an Arizona corporation
Mayor E4 I -Ionea Brian K. Wong, President
ATTEST:
JJocely . Bronson, Town Clerk
A.PPRO D To ORM:
14
rank C 'dy, Town Attor y
00042306.DOCX 13) -8- 6/25/2015 12:12 PM
AMENDED Regular Council Meeting 09/01/2020 Page 76 of 210
Council-Regular Meeting C3
Meeting Date:09/01/2020
To:Mayor and Council
Submitted For:Scott Schladweiler, Water Director
From:Asia Philbin, Water Resources Coordinator
Date:September 1, 2020
Strategic Plan Focus Area:
Community
Subject:Resolution No. 2020-093: Relating to Utilities; approving and
authorizing the Water Director to sign a Joint Funding Agreement with
the U.S. Department of the Interior U.S. Geological Survey for Aquifer
Storage Change and Land Surface Elevation Change Monitoring from
October 1, 2020 through June 30, 2024 (Scott Schladweiler)
Discussion:
Since 2003, Marana has been one of several regional partners with the United States
Geological Survey (USGS) in the study of land subsidence and aquifer storage projects in
the region. The study has involved monitoring changes at over 100 benchmarks within
the Tucson Active Management Area to monitor changes in aquifer storage and land
surface elevations. Data is used to improve the understanding of the aquifer systems
and to improve groundwater flow models used in water resource planning.
Land-surface elevation change monitoring provides the distribution and magnitude of
differential subsidence, which can in turn help to guide the design and implementation
of maintenance and monitoring schedules, selection of monitoring methods, and the
design and construction of future infrastructure.
The proposed joint funding agreement will continue Marana's participation at a level
similar to past support (Resolution No. 2017-068) and will increase the capacity for
monitoring in the Marana area. Additional partners include the Arizona Department of
Water Resources, Pima County and the City of Tucson.
Financial Impact:
Fiscal Year:FY21-24
AMENDED Regular Council Meeting 09/01/2020 Page 77 of 210
Budgeted Y/N:Y
Amount:$17,717
The amount above shows the total contracted amount for the four-year term. The
amount of $4,430 due in FY2021 has been included in the department's budget.
Staff Recommendation:
Staff recommends adoption of Resolution No. 2020-093, approving and authorizing the
Water Director to execute a Joint Funding Agreement with the U.S. Department of the
Interior U.S. Geological Survey for Water Resources Investigations, during the period
October 1, 2020 through June 30, 2024.
Suggested Motion:
I move to adopt Marana Resolution No. 2020-093, approving and authorizing the Water
Director to execute a Joint Funding Agreement with the U.S. Department of the Interior
U.S. Geological Survey for Water Resources Investigations, during the period October 1,
2020 through June 30, 2024.
Attachments
Resolution No. 2020-093
USGS Joint Funding Agreement
AMENDED Regular Council Meeting 09/01/2020 Page 78 of 210
00071957.DOCX /1
Resolution No. 20 20-093 8/25/2020 12:26 PM
MARANA RESOLUTION NO. 2020-093
RELATING TO UTILITIE S; APPROVING AND AUTHORIZING THE WATER
DIRECTOR TO SIGN A JOINT FUNDING AGR EEMENT WITH THE U.S.
DEPARTMENT OF THE INTERIOR U.S. GEOLOGICAL SURVEY FOR AQUIFER
STORAGE CHANGE AND LAND SURFACE ELEVATIO N CHANGE MONITORING
FROM OCTOBER 1, 2020 THROUGH JUNE 30, 2024
WHEREAS the U.S. Geological Service, the Town of Marana, and other
governmental entities have since 2003 been jointly funding a study of changes in aquifer
storage and land-surface elevation in the Tucson Active Management Area; and
WHEREAS the land subsidence and aquifer storage project provides informa tion
needed for the development of water resources and land planning .
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA, as follows:
SECTION 1. The Joint Funding Agreement betwee n the Town of Marana and the
U.S. Department of the Interior U.S. Geological Survey in substantially the form included
in the agenda materials accompanying this resolution is hereby approved , and the Water
Director is hereby authorized to sign it on the Town’s behalf.
SECTION 2. The various Town officers and employees are authorized and
directed to perform all acts necessary or desirable to give effect to this resolution.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 1st day of September, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
AMENDED Regular Council Meeting 09/01/2020 Page 79 of 210
United States Department of the Interior
U.S. GEOLOGICAL SURVEY
C Arizona Water Science Center
520 North Park
Tucson, AZ 85719
August 3, 2020
Ms. Asia Philbin
Water Resources Coordinator
Town of Marana
11555 W. Civic Center Drive
Marana, AZ 85653
Dear Ms. Philbin:
Enclosed is a signed original of our standard joint-funding agreement for the Aquifer-Storage Change and Land-
Surface Elevation Change Monitoring in the Tucson Active Management Area project, during the period October 1,
2020 through June 30, 2024, in the amount of $17,717 from your agency. U.S. Geological Survey contributions for
this agreement are $12,724 for a combined total of $30,441. Please sign and return one fully-executed original to
Autumn Henson at the address above.
Federal law requires that we have a signed agreement before we start or continue work. Please return the signed
agreement by October 1, 2020. If, for any reason, the agreement cannot be signed and returned by the d ate shown
above, please contact Elizabeth (Libby) Kahler by phone number (520) 670-3335 or email ekahler@usgs.gov to make
alternative arrangements.
This is a fixed cost agreement to be billed quarterly via Down Payment Request (automated Form DI-1040). Please
allow 30-days from the end of the billing period for issuance of the bill. If you experience any problems with your
invoice(s), please contact Alexis Lopez at phone number (520) 670-3339 or email at aslopez@usgs.gov.
The results of all work performed under this agreement will be available for publication by the U.S. Geological
Survey. We look forward to continuing this and future cooperative efforts in these mutually beneficial water
resources studies.
Sincerely,
James M Leenhouts
Director
Enclosure
21ZFJFA0900 (2)
2
AMENDED Regular Council Meeting 09/01/2020 Page 80 of 210
Form 9-1366
(May 2018)
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
FOR
Water Resource Investigations
Customer #: 6000000832
Agreement #: 21ZFJFA0900
Project #: ZF009EF
TIN #: 86-3301775
Fixed Cost Agreement YES[ X ] NO[ ]
THIS AGREEMENT is entered into as of the October 1, 2020, by the U.S. GEOLOGICAL SURVEY, Arizona Water
Science Center, UNITED STATES DEPARTMENT OF THE INTERIOR, party of the first part, and the Town of
Marana party of the second part.
1.The parties hereto agree that subject to the availability of appropriations and in accordance with their respective
authorities there shall be maintained in cooperation Water Resource Investigations (per attachment), herein called
the program. The USGS legal authority is 43 USC 36C; 43 USC 50, and 43 USC 50b.
2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work
directly related to this program. 2(b) include In-Kind-Services in the amount of $0.00
(a)$12,724 by the party of the first part during the period
October 1, 2020 to June 30, 2024
(b)$17,717 by the party of the second part during the period
October 1, 2020 to June 30, 2024
(c)Contributions are provided by the party of the first part through other USGS regional or national programs,
in the amount of:
Description of the USGS regional/national program:
(d)Additional or reduced amounts by each party during the above period or succeeding periods as may be
determined by mutual agreement and set forth in an exchange of letters between the parties .
(e)The performance period may be changed by mutual agreement and set forth in an exchange of letters
between the parties.
3. The costs of this program may be paid by either party in conformity with the laws and regulations respectively
governing each party.
4. The field and analytical work pertaining to this program shall be under the direction of or subject to period ic review
by an authorized representative of the party of the first part.
5. The areas to be included in the program shall be determined by mutual agreement between the par ties hereto or
their authorized representatives. The methods employed in the field and office shall be those adopted by the party of
the first part to insure the required standards of accuracy subject to modification by mutual agreement.
6. During the course of this program, all field and analytical work of either party pertaining to th is program shall be
open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner,
either party may terminate this agreement upon 60 days written notice to the other party.
7. The original records resulting from this program will be deposited in the office of origin of those records. Upon
request, copies of the original records will be provided to the office of the other party.
8.The maps, records or reports resulting from this program shall be made available to the public as promptly as
possible. The maps, records or reports normally will be published by the party of the first part. However, the party of
the second part reserves the right to publish the results of this program, and if already published by the party of the
first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of
reproduction similar to that for which the original copy was prepared. The maps, records or reports published by
either party shall contain a statement of the cooperative relations between the parties. The Parties acknowledge that
scientific information and data developed as a result of the Scope of Work (SOW) are subject to applicable USGS
review, approval, and release requirements, which are available on the USGS Fundamental Science Practices
website (https://www.usgs.gov/about/organization/science-support/science-quality-and-integrity/fundamental-science-
practices).
3AMENDED Regular Council Meeting 09/01/2020 Page 81 of 210
9.Billing for this agreement will be rendered quarterly. Invoices not paid within 60 days from the billing date will bear
Interest, Penalties, and Administrative cost at the annual rate pursuant the Debt Collection Act of 1982, (codified at
31 U.S.C. § 3717) established by the U.S. Treasury.
USGS Technical Point of Contact
Name: Elizabeth (Libby) Kahler
Hydrologist
Address: 520 N. Park Ave
Tucson, AZ 85719
Telephone: (520) 670-3335
Fax:
Email: ekahler@usgs.gov
Customer Technical Point of Contact
Name: Asia Philbin
Water Resources Coordinator
Address: 11555 W. Civic Center Drive
Marana, AZ 85653
Telephone: (520)382-1900
Fax:
Email: aphilbin@maranaaz.gov
USGS Billing Point of Contact
Name: Alexis Lopez
Budget Technician
Address: 520 N. Park Ave
Tucson, AZ 85719
Telephone: (520) 670-3339
Fax:
Email: aslopez@usgs.gov
Customer Billing Point of Contact
Name: Asia Philbin
Water Resources Coordinator
Address: 11555 W. Civic Center Drive
Marana, AZ 85653
Telephone: (520) 382-1900
Fax:
Email: aphilbin@maranaaz.gov
U.S. Geological Survey
United States
Department of Interior
Signature
By_______________________ Date:
Name: James M Leenhouts
Title: Director
Town of Marana
Signatures
By_______________________ Date: _________
Name:
Title:
By_______________________ Date: _________
Name:
Title:
By_______________________ Date: _________
Name:
Title:
Form 9-1366
(May 2018)
U.S. Department of the Interior
U.S. Geological Survey
Joint Funding Agreement
FOR
Water Resource Investigations
Customer #: 6000000832
Agreement #: 21ZFJFA0900
Project #: ZF009EF
TIN #: 86-3301775
4AMENDED Regular Council Meeting 09/01/2020 Page 82 of 210
Aquifer-Storage Change and Land-Surface Elevation Change
Monitoring in the Tucson Active Management Area, July 1, 2020 to
June 30, 2024
Prepared by: Libby Kahler, U.S. Geological Survey, AZ Water Science Center
Date: July 23, 2020
Introduction
The U.S. Geological Survey (USGS) has been monitoring aquifer-storage change within
the Tucson Active Management Area (AMA) since the late 1990s, in cooperation with local and
state agencies. The extent of monitoring has varied through time, depending on the number of
active cooperators in each funding cycle and their interests, but on average has involved
monitoring changes in gravity at over 100 benchmarks in the Tucson AMA, annually to
biannually. A number of reports have been published based on data collected through this
project, including the most recent report with results from 2003 to 2016 (Carruth and others,
2018). Results from that report for the monitoring period from 2014 to 2016 indicate that basin-
wide positive aquifer storage change occurred for the first time in the Tucson Basin and
continues to occur in Avra Valley (fig. 1). Data collected between 2016 and 2018 however
indicate negative storage change to the south of the Tucson Basin (fig. 2), and continuing net
storage loss from the Tucson Basin.
Over the course of this project, development in the Tucson AMA has led to a loss of
monitoring stations. Continued monitoring will require construction of stations to replace those
lost, and to increase the resolution of the network in critical areas. Stations should also be added
in areas of interest to project cooperators, including at new artificial recharge facilities,
groundwater savings facilities, or locations where development and increased pumping may be
occurring. Additionally, the highly variable nature of natural recharge resulting from
precipitation continues to be of interest and increasing the number of stations along ephemeral
channels would aid in identifying storage changes due to such infiltration. This proposal includes
construction of additional station to capture changes occurring in these areas and increase the
density of stations across the whole monitored area.
This project has relied on two LaCoste and Romberg D-type relative gravimeters for
relative data collection since the project beginning. These meters are more than thirty years old
and are less stable than newer relative gravimeters, resulting in longer collections times per
measurement, and increased personnel hours to complete a network survey. A ZLS Burris
relative gravimeter that belongs to the USGS Southwest Gravity Program (SGP) is currently
being utilized, to increase the efficiency of data collection, but this limits the ability of other SGP
projects to collect data for the duration of the Tucson gravity surveys. For this reason, the SGP is
planning on purchasing a new relative gravimeter, to help support both this project and all other
current gravity monitoring projects. A portion of the cost for this new equipment is factored into
the budget for this funding cycle, proportional to the amount of usage of that equipment by this
project.
5AMENDED Regular Council Meeting 09/01/2020 Page 83 of 210
Finally, the funding cycle for this project has historically been three years but is proposed
here as four years. The timing of surveys in this proposal includes surveys of the full network
every other year, beginning in the first year, and partial surveys at critical locations in years that
full surveys are not completed. Changing the length of the project to four-year intervals allows
enough time after the last full survey to publish and communicate results to cooperators, and
discuss future needs the project can address.
This proposal outlines a new scope of work for continued and expanded monitoring of
aquifer-storage change and continued monitoring of land-surface elevation change in the Tucson
AMA for the period of October 10, 2020 through June 30, 2024.
Problem
Aquifer-Storage Change
The volume of water artificially recharged or pumped from an aquifer is easily measured.
Estimations based on indirect methods must be used for other groundwater-budget components,
including withdrawals by small capacity (<35 gallon per minute) wells, evapotranspiration,
groundwater underflow from adjacent basins, incidental recharge from effluent recharge and
other sources, and natural recharge from many sources including mountain fronts and ephemeral
streams. This estimation of several groundwater-budget components results in large uncertainty
in the groundwater budget. The greatest uncertainty can be attributed to a lack of information
about natural recharge and groundwater-storage change. Estimates of the natural recharge rates
are highly uncertain and depend on accurate measurements of annual precipitation and
streamflow, which have high interannual variation (Pool, 2005). Estimates of groundwater-
storage change are also highly uncertain when computed as residuals in the water budget
equations because the storage term includes the cumulative uncertainty of all other components.
Water levels in wells have been monitored to estimate aquifer-storage changes. However,
use of water-level variations entails significant assumptions about the hydraulic properties of the
aquifer system. One difficulty is the heterogeneity of hydrologic properties of the aquifer; the
alluvial sediments of the aquifer vary in lithology and texture, both laterally and with
depth. Thus, hydraulic properties estimated from water levels in individual wells may not
adequately represent aquifer characteristics at distances away from the well. A second difficulty
is monitor- well design; particularly when water levels are measured in deep wells that tap
multiple aquifers, most of which are confined and have accordingly low storage properties.
Water levels in these deep wells open to multiple aquifers represent a composite of water levels
from several aquifer units. When these composite water levels are used to estimate storage
changes, the hydrologic properties used in the calculation typically do not reflect the range of
aquifer materials over which the well is screened. Water-level responses also depend on the
geometry and lithology of the hydrogeologic units that constitute the aquifer system that wells
sample. This information often is incomplete, or uncertain. Because of these complexities and
requisite assumptions, use of water-level variations as the only indicators of storage change can
be uncertain, and cannot be reliably extrapolated beyond the well location.
6AMENDED Regular Council Meeting 09/01/2020 Page 84 of 210
Aquifer-storage can be monitored by measuring changes in gravity alone. As water is
added or removed from the aquifer, there is a change in mass and a corresponding measurable
change in gravity. The repeat microgravity method, developed primarily at the University of
Arizona and the U.S. Geological Survey (USGS) Arizona Water Science Center, is an
established method for monitoring aquifer-storage changes in alluvial basins. The method has
successfully been used to track the dispersal of water recharged through the channel of an
ephemeral stream in Tucson, Arizona (Pool, 1997). Monitoring of gravity and groundwater
levels in the Tucson Basin has shown that large changes in groundwater storage, as much as
several feet of water, have occurred that were not reflected in comparable water-level changes
(Carruth and others, 2018). Gravity monitoring of a spreading-basin artificial recharge facility
in Avra Valley, Arizona, showed preferential groundwater flow, as storage accumulated to the
west of three recharge basins but not to the east (Kennedy, 2016). Also at that facility, gravity
data proved useful for identifying hydraulic conductivity and storage parameters in a
MODFLOW groundwater model (Kennedy and others, 2016). The method is presently in use by
the USGS Southwest Gravity Program (http://go.usa.gov/xqBnQ) for several projects across
New Mexico, Arizona, and California.
Land-Surface Elevation Change
Permanent land subsidence can occur in alluvial basins when water is removed from
aquifer systems (Galloway and others, 1999). Aquifer systems in unconsolidated rocks such as
those in the Tucson AMA are supported by the granular skeleton and the pore-fluid
pressure. When groundwater is withdrawn and the pore-fluid pressure is reduced, the granular
skeleton is compressed, causing some lowering of the land surface. Both the aquifers (sand and
gravel) and aquitards (clay and silt) of aquifer systems are deformed as a result of changes to the
pore-fluid pressure and skeleton, but to different degrees. Most permanent subsidence occurs
due to the irreversible compression of aquitards during the slow process of aquitard drainage
(over a number of years).
Permanent subsidence, seasonal elastic deformation, and uplift have been observed in
Tucson Basin and Avra Valley. Rates of compaction in Tucson Basin in relation to water-level
decline have been less than 0.5 foot per 100 feet of water-level decline. Comparison with the
Eloy and Phoenix areas (greater than 1 foot per 100 feet of decline) suggests that compaction to
date in the Tucson region has been largely elastic and recoverable. Compaction and land
subsidence can be slowed or stopped, and in areas having appropriate geologic conditions,
reversed to some extent by eliminating groundwater withdrawals or through artificial recharge.
The City of Tucson has increased delivery of recharged, recovered, and blended Central
Arizona Project (CAP) water, while reducing pumping from the Central Well Field. This appears
to have reduced or stopped water-level declines an induced recovery in most areas. However,
subsidence due to previous levels of pumping and maximum water-level declines will continue
in some areas into the future. Continued monitoring of areas having the greatest potential for
subsidence will provide information that resource managers can use in the development and
implementation of mitigation efforts.
7AMENDED Regular Council Meeting 09/01/2020 Page 85 of 210
Objectives
The objectives of this project are to monitor aquifer-storage change and land-surface
elevation change within the Tucson AMA. The updates to the network proposed here would
enable better estimates of storage change occurring in sensitive areas, such as the southern
portion of the Tucson Basin. Additional stations near ephemeral channels and in the Catalina
foothills would increase the resolution of storage changes that may be related to variations in
natural recharge.
Data releases published after every full survey (every other year) will be used to produce
an interpolated map of storage changes across the monitored area, which will be presented to the
cooperators and the community and be made publicly available online.
Relevance and Benefits
This study directly contributes to the USGS Water Science Strategy goal to “Provide
society the information it needs regarding the amount…of water in all components of the water
cycle at high temporal and spatial resolution, nationwide” with the specific objective of
advancing hydrologic monitoring networks and techniques (Evenson and others, 2013).
Aquifer-storage monitoring
Microgravity surveys are an efficient, noninvasive means of measuring changes in the
amount of groundwater in Southwestern alluvial basins. Monitoring changes in groundwater
storage in the Tucson AMA is a means to monitor the status of the basin aquifers and to track the
progress toward the statutory goals of the 1980 Groundwater Management Act. This will be of
value as water-supply entities in eastern Pima County address needs to manage and augment
groundwater resources.
Water-level data entail assumptions about aquifer and well properties; thus, monitoring of
gravity changes as pumping decreases in the basin currently is the only way to measure attendant
changes in the amount of water in the aquifer and determine if and when aquifer recovery is
occurring. This information conceivably will serve as part of a basis for decisions regarding dis-
tribution of groundwater withdrawals to help in mitigating land subsidence or aquifer storage
losses in particular areas.
Aquifer-storage change is one of the three components of the groundwater budget. The
other two are inflow to and outflow from the aquifer system. Measurement of aquifer-storage
change and measures and estimates of outflow enable better estimation of recharge and
development of a more reliable groundwater budget for the basin. Measures of aquifer-storage
change increase the reliability and utility of groundwater flow and management models. Use of
storage-change data to improve model calibration enables additional reduction in the uncertainty
of model results. The improved understanding of the movement, distribution, volume, and
availability of ground water, to which storage monitoring contributes, enables more effective
water management in the Tucson AMA and in other areas of the State.
8AMENDED Regular Council Meeting 09/01/2020 Page 86 of 210
Surveys in the Tucson AMA since 1998 have provided previously unavailable data
quantifying recharge and storage changes. For example, the results of aquifer-storage change
monitoring in the Tucson Basin between 1998 and 2012 indicate that storage change and
recharge can vary considerably from year to year (Carruth and others, 2018). It is possible that
just a few years may account for the majority of recharge to southwestern aquifers for an entire
decade or more. These data are being used to improve the understanding of the aquifer systems
and to improve groundwater flow models that will be used in resource planning.
Land-surface elevation change monitoring
Some types of infrastructure are more sensitive to changes in land slope than other
types. Sewer systems are largely gravity driven and are designed and constructed at slopes of
about 2 feet per 1,000 feet. Small slope changes can cause operational problems under some
conditions. Accurate determination of the rates, amounts, and distribution of land subsidence,
together with delineation of higher-risk areas, will provide data upon which mitigation and
protection plans can be based. Subsidence rates will increase when the stress threshold between
elastic and inelastic compaction is exceeded. Because it is not possible to reliably estimate when
the threshold might be exceeded in the Tucson AMA, and infrastructure damage becomes more
likely, subsidence monitoring also provides a means to identify the type of compaction that is
occurring.
Groundwater withdrawals from the city’s Central Well Field has been substantially
decreased as CAP recharge and recovery reaches full capacity. However, regional subsidence in
response to previous pumping is unlikely to end in the near future. It will continue until the
aquifer system reaches pressure equilibrium. Observation of the timing and magnitude of aquifer
responses will further improve the understanding of land subsidence and of how the aquifer
systems function. Monitoring data also will contribute to a better understanding of the responses
of the aquifer systems to withdrawals and will provide additional insight in future plans for well-
site selection, recharge efforts, and water-management programs.
Differential subsidence refers to a relatively large amount of subsidence over a relatively
short distance and can cause focused effects. For example, localized subsidence of as little as
one-half inch can necessitate rebuilding a highway overpass. Differential subsidence has the
potential to separate pipe joints of sewer and water lines—this can lead to system disruptions and
roadway damage. Also vulnerable are the concrete lining sections of engineered channels that
rely on the integrity of expansion joints to prevent flood damage. Costs to address such
infrastructure failures are high. Awareness of the distribution and magnitude of differential
subsidence can help to guide the design and implementation of maintenance and monitoring
schedules, selection of monitoring methods, and the design and construction of future
infrastructure.
9AMENDED Regular Council Meeting 09/01/2020 Page 87 of 210
Approach
Repeat microgravity surveys in Southwest alluvial basins are useful for detecting local
changes in the gravitational field of the Earth attributed to water mass change (Pool, 2008). As
water is added to or removed from the aquifer, there is a change in mass and a corresponding
measurable change in gravity. Two instruments are used for microgravity surveys, the relative-
gravity meter and the absolute-gravity meter. The highly portable relative-gravity meter is used
to measure relative gravity differences between stations. The absolute-gravity meter is used at a
smaller number of stations to provide "benchmark values" of absolute gravity. These
measurements are combined (post-processed) in a manner similar to how height differences and
elevations are used in geodetic levelling surveys. This combination of relative- and absolute-
gravity meters provides the highest-possible accuracy and represents a unique capability of the
USGS Southwest Gravity Program.
Proposed locations for additional gravity stations are shown in figure 4. The final
configuration of stations will utilize existing infrastructure where possible, and depend on
permission to access some locations. The location of some of the proposed stations is based on
the result of monitoring in previous time periods. Specifically, increasing the number of stations
in the eastern foothills of the Catalina Mountains is intended to better capture storage changes
due to infiltrated runoff resulting from precipitation; new stations in the southern part of the
Tucson Basin will increase certainty related to long-term negative storage changes often
observed in that area. The number of absolute gravity stations is also increased, to support the
larger network and to include a greater proportion of stations as datum observations.
Land-surface elevation change is monitored across the Tucson AMA by measuring
changes in land surface elevation over time (approximately annually) with Interferometric
Synthetic Aperture Radar (InSAR). These data come from the Arizona Department of Water
Resources (ADWR), which has an InSAR program in the Tucson AMA. InSAR is a technique
that utilizes interferometric processing to compare the amplitude and phase signals received
during one pass of the satellite-based SAR platform over the AMA with the amplitude and phase
signals received during a second pass of the platform over the same area but at a different time.
Data Management Plan
Gravity data for the project will be collected using a Micro-g Lacoste A-10 absolute
gravity meter and relative-gravity meters made by Lacoste and Romberg and ZLS Corporation.
All gravity data will be collected by trained personnel using techniques consistent with published
methodologies for using microgravity to investigate and monitor aquifer-storage change and land
subsidence (Carruth and others, 2018; Kennedy and others, in press).
Data will be archived in the Arizona Water Science Center gravity data archive. All data will be
published as one or more formal data releases at the USGS Southwest Gravity
Program ScienceBase website (http://go.usa.gov/xqBnQ). Data collected during each year of a
full survey will be published online within five months of final data collection.
10AMENDED Regular Council Meeting 09/01/2020 Page 88 of 210
All gravity data for the project will be processed, reviewed, approved, and published
following QA/QC protocols established by the USGS Southwest Gravity Program (Kennedy and
others, in press). Gravity data will be processed by USGS personnel in the office within 3
months of data collection. An experienced reviewer will review and check the data for accuracy.
Data releases will be peer-reviewed and include complete metadata. Once published, data will be
publicly accessible.
GPS data of station positions will be archived at the Arizona Water Science Center. Data
will be processed using the National Geodetic Survey Online Positioning User Service or Project
Networks and (or) OPUS projects service.
Products and Timeline
The schedule of work is based on ADWR's fiscal year, which begins July 1 and ends June
30, and is contingent on receiving signed agreements from the cooperators listed below by
9/30/2020. Gravity surveys of the entire network will be completed every other year (ADWR
fiscal years 2020-2021 and 2022-2023) followed by a data release, and a partial survey will be
completed in each of the off years. A coverage map of storage-change will be generated from
published data and shared with cooperators following full surveys. Partial surveys in the off
years will not result in maps of storage change but will provide a snapshot of change in different
parts of the network and allow for annual monitoring at critical locations. Similarly, partial
surveys will not result in a data release, however, cooperator meetings or updates may be
requested after partial surveys.
Table 1. Project timeline by quarter.
The project budget shown in Table 2 represents tentatively approved contributions from
the cooperators listed. Proportional costs to different cooperators are roughly based on the
number of monitoring stations that are of interest to the cooperator and are informed by prior
contributions to this project by each cooperator. The proposed monitoring network shown in
figure 4 depends on signed agreements from all the cooperators listed.
11AMENDED Regular Council Meeting 09/01/2020 Page 89 of 210
Costs in the state fiscal year of 21-22 include a proportional contribution to the planned
purchase of a new relative gravimeter and includes the costs of doing a meter comparison to
ensure a seamless transition between meters moving forward.
Table 2. Project budget by state fiscal year. FY 20-21 is 7/1/2020 – 6/30/2021, but work, and
therefore billing, would not begin until 10/1/2020. Budget is based on agreements being signed
by 9/30/2020.
12AMENDED Regular Council Meeting 09/01/2020 Page 90 of 210
Figures
Figure 1. Storage-change from 2014 to 2016 was positive over almost the entire monitored area.
13AMENDED Regular Council Meeting 09/01/2020 Page 91 of 210
Figure 2. Negative storage change between 2016 and 2018 in the southern part of the Tucson
Basin is more typical throughout this project’s history.
14AMENDED Regular Council Meeting 09/01/2020 Page 92 of 210
Figure 3. Current relative and absolute gravity stations in the network. Benchmarks have been
lost over time, largely due to development but also as a result of aging benchmarks deteriorating
and becoming unstable.
15AMENDED Regular Council Meeting 09/01/2020 Page 93 of 210
Figure 4. New stations proposed here are shown as slightly larger than the existing stations.
There are 7 additional absolute stations and 31 additional relative stations shown here. The final
distribution of new stations depends on access to roads and some private areas, and on
16AMENDED Regular Council Meeting 09/01/2020 Page 94 of 210
measurement quality concerns such as background noise near roads. This proposed network is
based on obtaining signed agreements with the budget shown in Table 2.
References
Carruth, R.L., Kahler, L.M., and Conway, B.D., 2018, Groundwater-storage change
and landsurface elevation change in Tucson Basin and Avra Valley, south-central Arizona—
2003– 2016: U.S. Geological Survey Scientific Investigations Report 2018–5154, 34
p., https://doi.org/10.3133/sir20185154.
Evenson, E.J., Orndorff, R.C., Blome, C.D., Böhlke, J.K., Hershberger, P.K., Langenheim, V.E.,
McCabe, G.J., Morlock, S.E., Reeves, H.W., Verdin, J.P., Weyers, H.S., and Wood, T.M., 2013,
U.S. Geological Survey water science strategy—Observing, understanding, predicting, and
delivering water science to the Nation: U.S. Geological Survey Circular 1383–G, 49 p.
Kennedy, J. R., & Ferré, T. P. A., 2016, Accounting for time- and space-varying changes in the
gravity field to improve the network adjustment of relative-gravity data. Geophysical Journal
International, vol. 204 no. 2, 892–906. https://doi.org/10.1093/gji/ggv493
Kennedy, J. R., Ferré, T. P. A., & Creutzfeldt, B., 2016, Time-lapse gravity data for monitoring
and modeling artificial recharge through a thick unsaturated zone. Water Resources Research,
vol. 52 no. 9, 7244–7261. https://doi.org/10.1002/2016WR018770
Kennedy, J.R., Pool, D.R., Carruth, R.L., in press, Procedures for field data collection,
processing, quality assurance and quality control, and archiving relative- and absolute-gravity
surveys, U.S. Geological Survey Techniques and Methods Report 2019-XXXX, 112 p.
Pool, D.R., and Schmidt, W., 1997, Measurements of ground-water storage change and specific
yield using the temporal-gravity method near Rillito Creek, Tucson, Arizona: U.S. Geological
Survey Water-Resources Investigations Report 97–4125, 30 p.
Pool, D.R., 2005, Variations in climate and ephemeral channel recharge in southeast Arizona,
United States: Water Resources Research, v. 41, no. 11, 24 p., https://doi.
org/10.1029/2004WR003255.
Pool, D. R., 2008, The utility of gravity and water-level monitoring at alluvial aquifer wells in
southern Arizona: Geophysics, vol. 73 no. 6, WA49-WA59. https://doi.org/10.1190/1.2980395
Pool, Donald R., and Anderson, Mark T., 2008, Ground-water storage change and land
subsidence in Tucson Basin and Avra Valley, southeastern Arizona, 1998-2002: U.S. Geological
Survey Scientific Investigations Report 2007-5275, 34 p
17
AMENDED Regular Council Meeting 09/01/2020 Page 95 of 210
Council-Regular Meeting C4
Meeting Date:09/01/2020
To:Mayor and Council
From:Jane Fairall, Deputy Town Attorney
Date:September 1, 2020
Strategic Plan Focus Area:
Recreation, Not Applicable
Strategic Plan Focus Area Additional Info:
Principle Statement 1: WE WILL PROMOTE HEALTHY AND ACTIVE LIFESTYLES
THROUGH DYNAMIC PROGRAMMING, COMMUNITY PARTNERSHIPS, AND
HIGH-QUALITY RECREATIONAL AMENITIES FOR MARANA RESIDENTS AND
VISITORS.
Initiative 6: Use recreation facilities and partnerships with recreation contractors to
provide exceptional programming.
Subject:Resolution No. 2020-094: Relating to Parks and Recreation; approving and
authorizing the Parks and Recreation Director to execute the third amendment
to Facility Usage Agreement between the Town of Marana and Leman
Academy of Excellence, Inc. (Jane Fairall)
Discussion:
The Town of Marana Parks and Recreation department and the Leman Academy of
Excellence, Inc. wish to continue the facility use agreement that permits common use of
respective facilities at Crossroads at Silverbell District Park and Leman Academy to
minimize expenses to citizens, improve service delivery, and provide enhanced
resources to the community. The Town of Marana's 2016 Parks, Recreation, Trails and
Open Space 5 Year Master Plan Update recommends the department seek partnerships
to coordinate a diverse offering of programs and services throughout the community.
The plan also suggests that as Marana grows in population, program offering should
also expand as feasible and be created to service all sectors of the population.
Additionally, the plan suggests the Town explore opportunities for joint facility uses,
collaborative programming, and shared financing between internal and external
partners. Through this partnership, Marana Parks and Recreation is able to expand its
adult and youth fitness, sports, and wellness offerings. AMENDED Regular Council Meeting 09/01/2020 Page 96 of 210
adult and youth fitness, sports, and wellness offerings.
The facility use agreement permits Leman Academy use of the softball field, soccer /
multiuse fields, and basketball courts at Crossroads Park, during non-peak hours only,
defined as Monday through Friday, 6:00 a.m. to 6:00 p.m., for Leman Academy
curricular and extracurricular activities at no cost to Leman. In return, Leman will
permit the Town to use the Leman Academy gymnasium, cafeteria, and designated
outdoor facilities for Town recreational programming, community meetings, and similar
governmental uses at no cost to the Town.
The original Agreement had a one-year term with four possible one-year renewals. The
parties have exercised two renewal periods, leaving two years left of the original
contemplated term. This Third Amendment extends the term of the agreement for those
final two years, from June 1, 2020 through May 31, 2022.
Staff Recommendation:
Staff recommends renewal of the facility usage agreement.
Suggested Motion:
I move to adopt Resolution No. 2020-094, approving and authorizing the Parks and
Recreation Director to execute the third amendment to Facility Usage Agreement
between the Town of Marana and Leman Academy of Excellence, Inc.
Attachments
Resolution No. 2020-094
Exhibit A to Marana Resolution No. 2020-094
AMENDED Regular Council Meeting 09/01/2020 Page 97 of 210
00071838.DOCX /1
Marana Resolution No. 20 20-094
MARANA RESOLUTION NO. 2020-094
RELATING TO PARKS AND RECREATION; APPROVING AND AUTHORIZING
THE PARKS AND RECREATION DIRECTOR TO EXECUTE THE THIRD
AMENDMENT TO FACILITY USAGE AGREEMENT BETWEEN THE TOWN OF
MARANA AND LEMAN ACADEMY OF EXCELLENCE, INC.
WHEREAS on May 16, 2017, the Mayor and Council of the Town of Marana
adopted Resolution No. 2017 -041, approving and authorizing the Parks and Recreation
Director to execute a Faci lity Usage Agreement between the Town of Marana and
Leman Academy of Excellence, Inc.; and
WHEREAS the Mayor and Council have subsequently approved two one -year
renewals of the Facility Usage Agreement; and
WHEREAS the Mayor and Council find that it is in the best interests of the Town
of Marana and its citizens to renew the agreement for a third time .
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, that the Third Amendment to Facility Usage Agreement
between the Town of Marana and Leman Academy of Excellence, Inc., attached to this
resolution as Exhibit A, is hereby approved, and the Parks and Recreation Director is
authorized to execute it for and on behalf of the Town of Marana.
IT IS FURTHER RESOLVED that the Town Manager a nd staff are hereby
directed and authorized to undertake all other and further tasks required or beneficial
to carry out the terms, obligations, conditions and objectives of the Facility Usage
Agreement.
PASSED AND ADOPTED by the Mayor and Council of the T own of Marana,
Arizona, this 1st day of September, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
AMENDED Regular Council Meeting 09/01/2020 Page 98 of 210
Exhibit A to Marana Resolution No. 2020-094
T HIRD AMENDMENT TO JOINT FACILITY USE AGREEMENT: LEMAN ACADEMY
00071837.DOCX /2 - 1 -
THIRD AMENDMENT TO FACILITY USAGE AGREEMENT BETWEEN
TOWN OF MARANA AND LEMAN ACADEMY OF EXCELLENCE, INC.
This Third Amendment to Facility Usage Agreement (this “Third Amendment”) is made
and entered into by and between the TOWN OF MARANA (the “Town”), an Arizona municipal
corporation and LEMAN ACADEMY OF EXCELLENCE, INC. (“Leman”), an Arizona non -profit
corporation. Leman and the Town are sometimes collectively referred to in t his Agreement as
the “Parties,” either of which is sometimes referred to as a “Party.”
RECITALS
A. In May 2017, the Parties entered into a Facility Usage Agreement (the “Agreement”) to
allow the Town and Leman to permit common use of their respective facilities at Crossroads Park
and the Leman Academy.
B. Paragraph 13 of the Agreement provides that the Agreement expired on May 31, 2018,
but that the Parties may renew the Agreement for up to four consecutive one-year periods on the
same terms as set forth in the Agreement, by executing a written amendment setting forth the
renewal term and signed by the Parties.
C. Effective June 1, 2018, the Parties entered into an amendment to the Agreement (the
“First Amendment”) to renew the Agreement for the first of four possible one-year renewal
periods and to make other miscellaneous amendments regarding the Parties’ rights and
responsibilities.
D. Effective June 1, 2019, the Parties entered into an amendment to the Agreement (the
“Second Amendment”) to renew the Agreement for the second of four possible one-year renewal
periods.
E. The Town and Leman desire to amend the Agreement, as previously amended, to
renew it for a two-year renewal period.
AGREEMENT
NOW, THEREFORE, based on the foregoing recitals the Parties agree as follows:
1. Term. The Agreement, as previously amended, is hereby amended to combine the final
two one-year renewal periods into one two-year renewal period and to renew the Agreement for
a two-year period from June 1, 2020 through May 31, 202 2.
2. Scheduling. The Agreement, as previously amended, is hereby amended to replace
paragraph 3 (Scheduling) of the Agreement with the following: “The Parties shall schedule their
use of each other’s facilities in advance pursuant to sche duling procedures agreed to by the
Parties. If either Party needs to cancel a scheduled activity, whether at their own facility or at the
other Party’s facility, the Party shall contact a representative of the other Party as soon as possible,
and at least 24 hours in advance.”
AMENDED Regular Council Meeting 09/01/2020 Page 99 of 210
Exhibit A to Marana Resolution No. 2020-094
T HIRD AMENDMENT TO JOINT FACILITY USE AGREEMENT: LEMAN ACADEMY
00071837.DOCX /2 - 2 -
3. Effective Date. This Third Amendment shall be effective June 1, 20 20.
4. Other Terms and Provisions. All other terms and provisions of the Agreement and its
exhibits, as previously amended, not specifically changed by this Third Amendment, shall remain
in effect and be binding upon the Parties as provided for in the Agreement. Words and phrases
having a defined meaning in the Agreement have the same respective meanings when used in
this Third Amendment unless otherwise expressly stated.
5. Recitals. The recitals set forth at the beginning of this Third Amendment are hereby
acknowledged, confirmed to be accurate, and incorporated here by reference.
6. Entire Agreement. This Third Amendment constitutes the entire agreement between
the Parties pertaining to the subject matter of this Third Amendment. All prior and
contemporaneous agreements, representation and understanding of the Parties, oral or written,
are hereby superseded and merged in this Third Amendment.
7. Severability. If any provision of this Third Amendment is declared illegal, invalid or
unenforceable, in whole or in part, under present or future laws, it shall be severed from the
remainder of this Third Amendment, which shall otherwise remain in full force and effect. In lieu
of the illegal, invalid or unenforceable provision, there shall be added automatically as part of this
Third Amendment a provision as similar in terms to the illegal, invalid, or unenforceable
provisions as may be possible and still be legal, valid, and enforceable, and this Third
Amendment shall be deemed reformed accordingly.
8. Governing Law. This Third Amendment is entered into in Arizona and shall be
construed and interpreted under the laws of Arizona.
9. Interpretation. This Third Amendment has been negotiated by the Town and Leman,
and neither Party shall be deemed to have drafted this Third Amendment for purposes of
construing any portion of this Third Amendment for or against any Party.
[SIGNATURE PAGE FOLLOWS]
AMENDED Regular Council Meeting 09/01/2020 Page 100 of 210
Exhibit A to Marana Resolution No. 2020-094
T HIRD AMENDMENT TO JOINT FACILITY USE AGREEMENT: LEMAN ACADEMY
00071837.DOCX /2 - 3 -
IN WITNESS WHEREOF, the Parties have executed this Third Amendment as of the last date
set forth below their respective signatures.
“Town”:
TOWN OF MARANA, an Arizona municipal
corporation
By:
Jim Conroy
Parks & Recreation Director
Date:
“Leman”:
LEMAN ACADEMY OF EXCELLENCE, INC., an
Arizona non -profit corporation
By:
Its:
Date:
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
STATE OF ARIZONA )
) ss.
County of ____________ )
The foregoing instrument was acknowledged before me this ____ day of ________________,
2020, by __________________________________, the ___________________________ of L EMAN
ACADEMY OF EXCELLENCE, INC ., an Arizona non-profit corporation, on behalf of the corpor ation.
(Seal)
Notary Public
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Council-Regular Meeting C5
Meeting Date:09/01/2020
To:Mayor and Council
From:Cherry L. Lawson, Town Clerk
Date:September 1, 2020
Subject:Approval of the Regular Council Meeting Summary Minutes of August 18,
2020 (Cherry L. Lawson)
Attachments
Regular Council Meeting Summary Minutes, 08/18/2020
AMENDED Regular Council Meeting 09/01/2020 Page 102 of 210
Regular Council Meeting Summary Minutes 08/18/2020
MARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, August 18, 2020, at or after 6:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
SUMMARY MINUTES
CALL TO ORDER AND ROLL CALL
Mayor Honea called the meeting to order at 6:05 PM and directed the Clerk to call the
roll. Mayor Honea, Vice Mayor Post, Council Members: Dave Bowen, Patti Comerford,
Roxanne Ziegler, John Officer, and Herb Kai.
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE : Led by Mayor
Honea.
APPROVAL OF AGENDA
Vice Mayor Post, moved and Council Member Kai second the motion to approve the
agenda as presented. Motion passes, 7-0.
CALL TO THE PUBLIC
Mayor Honea open the meeting to receive public comments, and the following
individuals provided comments.
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David Morales provided general comments related to starting each Council Meeting
with a prayer.
PROCLAMATIONS
P1 Proclamation recognizing the month of August 2020 as "Child Support
Awareness Month" (Cherry L. Lawson)
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
Council Member Comerford reported that she and Council Member Ziegler had
attended the Back to Blue event and complimented the Marana Police Department on its
work and efforts throughout the community.
Council Member Officer thanked the Town’s Road Maintenance and Parks Department
for coming out to trim trees at the intersection of Grier and Sandario at it was difficult for
him to see traffic moving in the south direction. He was able to accomplish re porting this
matter to the town using its app.
Council Member Ziegler commented on having attended the Back to Blue event stating
the man who founded Back to Blue attended. He made a request to have a blue line
painted in front of town hall entrance. Alth ough she supports his request, the town is not
able to do fulfill that request, due to First Amendment concerns.
Mayor Honea reported that he and Council Member Ziegler went out to visit the La
Puerta Del Norte community and were a guest in Joy White’s home, along with other
members of the community. Although it is a county neighborhood, it is neighboring a
Marana project. They wanted to ensure the residents that people are listing to their
concerns. Marana cannot necessarily do everything that they want Council to do, but do
try to adopt some changes if they can.
He commented on COVID-19 numbers stating that it is doing much better. In his press
conference, Governor Du cey reported a couple of weeks ago that he is waiting for the
rate to decrease to five (5%) percent or less. It was seven (7%) percent last week, and 21%
approximately six weeks ago. The numbers are decreasing rapidly, as Arizona is one of
the two (2) green states nationally for the rate of COVID that has been on the decline. It
is his hope that Marana business community will be able to reopen once the numbers
decrease to five (5%) percent.
MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS
Town Manager Jamsh eed Mehta stated the Council has a copy of the Executive Report,
as well as provided on the Town’s website. He commented on the development that is
happening in the community, and is happy to report that the month of July was terrific.
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Marana had 103 singl e -family residential issuances, which is 20 more than we had last
July.
The Westridge fire began in the Tortolita Mountains on August 17, 2020. Northwest Fire
has been involved in assisting with the fire with the state crew in fighting the fire. There
are roughly 500 acres that has burned. If the winds do not change or other drastic actions,
it is expected that those crews would leave, as those fires will be under control tomorrow.
He reported on the Adonis Road Extension Project stating Council direction given to Staff
in June to take responsibility of that project. The Construction Manager at Risk (CMAR)
was selected in July. The Town has roughly 75% design already reviewed. Final designs
by Mandarina and the Guaranteed Max Price (GMP) development by the CMAR are both
on schedule for construction to begin in late October 2020. Some sections may start in late
September 2020.
Council Member Ziegler asked when the completion of the project. Mr. Mehta stated it
would be three to four (3-4) months.
Mr. Mehta commented on the progress of the Parks and Recreation Department
providing an update on the following:
• The Marana Community Pool at Ora Mae Harn Park continues to operate in
conjunction with COVID19 pro tocol. The pool will be open through Labor Day
Weekend, and is currently one of the only community pools operating during
COVID19.
• The Parks and Recreation Master Plan process was delayed slightly by COVID19,
but has resumed stakeholder meetings recently v ia Zoom, and is making good
progress. Parks and Rec Staff anticipate this Plan to be brought before Council for
review as the process progresses into Fall and early Winter.
• AWARDS: Parks and Rec received three (3) prestigious statewide awards at the
70th Annual Arizona Parks and Rec Association Conference and Expo (APRA).
o 2020 Outstanding Aquatics Program: Doggy Paddle Pool Party (held on
September 7, 2019). Special recognition to Parks and Rec Staff Kevin
Goodrich and Olivia Salazar for their roles in this event.
o 2020 Outstanding Active Adult Program (for ages 50+): Police
Appreciation Event hosted by the seniors who are regularly engaged at the
Senior Center (held on January 15, 2020). Special recognition to Park s and
Rec Staff Julie Mudd and Olivia Salazar!
o 2020 APRA President’s Award: Corey Larriva, Marana P&R Recreation
Superintendent. The APRA President’s Award is exceptionally prestigious in
that it recognizes one individual from around the entire State for their
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contributions, outstanding service, and dedication to the organization and the
industry.
Lastly, Mr. Mehta provided an update to COVID-19 as provided below.
• Executive Order Enforcement: Executive Order 2020-43 is still effective, and
extended by Executive Order 2020 -52. This effectively paused activity
establishment, including gyms, bars, clubs, water tubing operations, and others,
and laid enforcement of these orders to local jurisdictions.
o Ms. Fairall provided a presentation on thi s matter just over a month ago
addressing the Town’s procedure in addressing those types of usages.
• To date, the Town has received complaints on 15 establishments. At this point,
there has been widespread compliance with the Executive Orders, as well as with
any communications from the Town to businesses about the Orders and how to
comply; all are now in compliance with state law.
PRESENTATIONS
P1 Relating to Development; presentation of the Town of Marana Development
Activity Annual Report Fiscal Year 2020 Update (Jason Angell)
Development Services Director Jason Angell provided a PowerPoint Presentation
overview of the Development Services Department Activity Annual Report for Fiscal
Year 2020. Below is an overview of the presentation. (A copy of the presentation is on file
in the Town Clerk’s Office for review).
Presentation Overview: Content
• January – June 2020 Report Update
• Population and Home Sales Data
• Commercial & Residential Projects
• Development Activity
Highlights:
Population & Housing Data
• 2020 Census response at 66.2%
• Town is over 50,000 residents
• Median sales price up despite COVID-19
• Existing home inventory low
Residential Permits
• Single -family permits + 800/year since 2017
• Permit valuations increasing since 2016
Commercial Permits
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• 29 permits issued for new construction and tenant improvements
Water and Sewer Connections
• Steady increase for Marana Water
Subdivisions
• 3,239 new lots platted since 2017
• 692 lots in platting process
CONSENT AGENDA
C1 Resolution No. 2020-080: Relating to Development; approving a release of
assurance s for Fianchetto Farms and accepting public improvements for maintenance
(Keith Brann)
C2 Resolution No. 2020-081: Relating to Development; approving a release of
assurances for Del Webb at Dove Mountain VIII subdivision and accepting public street
improvements for maintenance (Keith Brann)
C3 Resolution No. 2020-082: Relating to Police Department, approving and
authorizing the Mayor to execute an intergovernmental agreement between the Town
of Marana and other public agencies to participate in the Arizona Child Abduction
Response Team (Libby Shelton) Pulled from the agenda.
C4 Resolution No . 2020-083: Relating to Personnel; approving the ICMA Retirement
Corporation 457 Deferred Compensation Plan and designating a coordinator for the
plan (Curry Hale)
C5 Approval of the Special Council Meeting Summary Minutes of July 21, 2020, the
Regular Council Meeting Summary Minutes of July 21, 2020, and the Study Session
Meeting Summary Minutes of July 14, 2020 (Cherry L. Lawson)
Vice Mayor Post, moved and Council Member Kai second the motion to pull Item No. C3
and approving the Consent Agenda . Motion passes unanimously, 7-0.
LIQUOR LICENSES
BOARDS, COMMISSIONS AND COMMITTEES
B1 Resolution No. 2020-084: Relating to Flood Plain Management; granting a variance
to Marana Town Code Chapter 17-15 (floodplain and erosion hazard management code)
for property located at 7430 North Silverbell Road (Keith Brann)
Town Engineer Keith Brann provided a PowerPoint presentation overview of this item
stating a Variance is requested from the Town Floodplain Code for 7430 N. Silverbell
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Road in relation to the time of construction and FEMA approvals. In this case, the
applicant has done a flood control infrastructure designs, and submitted those designs to
FEMA for a Conditional Letter of Map Revision. They made that submittal in June 2020.
The CLOMAR is under review by FEMA at this time, but there is no determination of
whether they will have comments or the timeline for approval.
Town Code section 17-15-10.E.9 combined with its subsection c states:
When a modification or removal of a FEMA SFHA is sought for a development, the following
requirements apply: A CLOMR must be submitted to and accepted by FEMA prior to construction
of physical improvements.
The purpose and background for this requirement is to ensure that improvements made
will ultimate ly be approved by FEMA, and a subsequent full Letter of Map Revision
(LOMR) will be issued. Until FEMA approves those plans, the Town is unaware if the
improvements made are accurate or will result in a change to the floodplain.
At this time, the applicant as the developer for an apartment complex desires to move
forward without the FEMA approval, at his or her own risk. Mr. Brann displayed a map
of the Current Floodplain (on file in the Town Clerk’s Office) explaining the nature of the
area of the locati on. It is a FEMA Zone A Floodplain, which means it is a floodplain of
indeterminate nature, and FEMA does not have flood elevations to tell a developer how
something should be built. Because of that, the Marana Town Code requires from a
building standpoi nt that you have to elevate for a worst-case scenario, which is three (3’)
feet plus one foot of freeboard. That only applies to the building permit portion of this
project, not these grading improvements.
He continued stating the proposed improvements t hat they have involve a perimeter
channel system, where they intend to pick up the drainage coming through two (2) box
coverts location that were built with the Silverbell Road project. They would take the
water from those box coverts and wrap them around the property to another larger covert
that punches through the bank protection soil cement that was built by the Town and
Pima County on the Santa Cruz River.
These improvements have been approved from a design standpoint by both the Town
staff and the Flood Control District. No one is disputing that this is a viable design; it is a
matter of whether FEMA will accept it and allow a change to the floodplain so th at they
can move forward.
Some of the risks of moving forward, and the reasons why Town the Code is written the
way it is and Town staff would recommend a denial of a floodplain variance; ultimately,
FEMA cannot approve the CLOMR in its current state, wh ich would require redesign
and possible change of improvements that they have already constructed in the field.
They have seen instances where people have started grading and doing work before
FEMA has approved the design aspect. They then ask people to gi ve those as-builts and
more information, which prolongs the process with FEMA. In the end, Marana is
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required to report to FEMA on a biannual basis all variances that are granted by the Town
of Marana. Those variances can come into play against the Town o n various things such
as the Town’s CRS Program (Community Rating System). Marana is by choice in this
voluntary program. By doing so, Marana receives a score from FEMA. That score
translate into discounts on flood insurance policies for town citizens. Currently, the Town
is at a Class 7 in the program, which translate to a 15% reduction in premiums for all
town residents. If FEMA choses that, they would want to sanction Marana from that
program, and town residents would lose that discount.
Additional ly, FEMA could also sanction Marana from the actual flood insurance program
itself, and its ability for people to obtain mortgages that are backed by federal loan
insurance. That is an example of an extreme action taken by FEMA .
Mr. Brann stated the applicant is not seeking a variance to construct the building. As it
stands, the building and the floodplain that it is in requires either a four (4’) feet of
elevation, or four (4’) feet of flood proofing of the lower level. The Town Code requires
not just the CL OMR, this conditional design approval, but also the final map approval
must be approved by FEMA either before Marana can allow a building permit to be
issued— with the elevation or the flood proofing to come into compliance. It is possible
that the develo per can start these improvements, and we can get to the same point of
them asking for a variance to either waive those conditions or meet those conditions.
Ross McCallister, Principal of MC Companies the developer of the apartment complex
stating they have been working on this project for months. They submitted to Marana in
March and received approval by the Town of Marana on June 8. They then submitted to
FEMA on June 9 and paid fees on June 10. Their only correspo ndence with FEMA since
that time has been an email that FEMA had appointed a reviewer to the plan. However,
their efforts to contact the reviewer to learn the status, has been met with no response.
As a result, they are not able to submit for the CLOMR currently with approval from the
Town or Pima County Flood Control. They have received an approval from the Town
and Pima County Flood Control. It has been his experience as this is his third major
project requiring the CLOMR that FEMA relies upon the jur isdictions to approve the
improvements. They have and are willing to accept the fact that CLOMR is an
administrative process. They are willing to accept the risk that they would not be able to
move forward.
As with most projects, any type of significant delay will result in the possible cost
increases. They have already experienced cost increases in the last six months due to
construction activities as well as the pandemic. They believe that any additional delays
will result in cost increases and possible loss of its project financing from which they have
obtained preliminary approval from the National Bank of Arizona. He would
respectfully request that Council allow this variance and allow them to proceed forward.
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They will continue to move forward in its processing of the CLOMR and work with the
Town; they are represented by Dean Allen Architects as well as Rick Engineering Firm.
Both of his consultants feel comfortable with the project moving forward.
Mr. Brann confirmed that the Town as well as Pima County Flood Control approved
the design plan.
Mayor Honea asked whether the earth moving would take place with the actual
structural part of the building and before the LOMR was issued. Mr. McCallister
inaudible reply.
Council Member Bowen asked whether Mr. McCallister has experience working with
FEMA the timelines of the approval process by FEMA. Mr. McCallister stated his
experience in the past with FEMA is that they have 90 days to respond, as that is the rule.
However, that was pre -pandemic. He is not sure what the timelines are now. Council
Member Bowen commented stating Mr. McCallister has five months of dirt to move;
however, if Council approves this, then shortly after McCallister could begin building.
Mr. McCallister stated that he would still have to apply for a building permit. Council
Member Bowen stated the project could stop i f approval is not provided. Mr.
McCallister confirmed stating that is true.
Council Member Comerford asked for clarification of Mr. Brann stating if the Town
provides the permit for them to go in and blade the property and get the drainage area
ready, what happens if FEMA denies the applicant. She asked whether the Town would
then have a piece of scraped -off land to contend . Mr. Brann stated yes. The permit would
be the grading permit, which is more than grading. It would also be other structural type s
of site improvements allowed under the type 2 grading permit. It would preclude going
vertical on the building.
Council Member Ziegler commented stating as much as she would like to see this project
move forward, FEMA is the same organization that put nearly the entire Town of Marana
in a floodplain. It took Marana enlisting senators such as Gabby Gilford and $300,000
from the Town, and took a year before FEMA would remove Marana out from the
floodplain. She does not have a high confidence as to the time liness of the CLOMR due
to the pandemic. She does not believe the 90-day timeline will occur, and does not believe
the Town wants to take on that type of risk. She understands that Mr. McCallister is
willing to take on that risk; however, the collateral da mage will be greater for the Town.
She would not be in support of this as the collateral damage would be too much for the
Town if something should happen to Mr. McCallister’s company.
Board Member Bowen moved and Board Member Comerford second the motion to deny
the floodplain variance. Motion passes unanimously, 7 -0.
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COUNCIL ACTION
A1 Public Hearing on proposed La Puerta Del Norte East Annexation, located south
of Coachline Boulevard, north of Linda Vista Boulevard, and east of Silverbell Road
(Jane Fai rall)
[6:55 PM Minutes:]
Mayor Honea opened the public hearing to receive testimony on this item.
Deputy Town Attorney Jane Fairall provided an overview of this item stating Council
held a Study Session Meeting on July 21 to discuss the proposed annexation. The blank
petition was recorded on July 28. By law, the public hearing must occur not less than 20
days and not more than 30 days after the recording of the blank petition. As required by
law, notice of this public hearing was timely published in the newspaper, posted in the
proposed annexation area, and mailed to the Chairman of the Pima County Board of
Supervisors, as well as to all property owners in the proposed annexation area. The
official annexation map and a contest map of the proposed annexation area were
included with this item as backup materials.
No action is required at the conclusion of this public hearing. Members of the public are
present to provide comment on the proposal by KB Home to develop a 150 -lot single
story residential subdivision in the proposed annexation area. Ms. Fairall stated the map
shown only applies to section C as the proposed annexation area.
The following individuals provided comments on this item either in person or by email
to the Town Clerk’s Office.
Mark Johnson spoke in opposition of this item for reasons provided in his letter from the
Tortolita Alliance dated, August 15, 2020.
Nancy Ernst spoke in support of the Tortolita Alliance position regarding this item.
Carolyn Campbell spoke in oppositio n of this item as provided in her letter to the Mayor
and Town Council.
Joy White spoke of the meeting with Mayor Honea and Council Member Ziegler in
her home. She and members of her community are opposed to the proposed project
going forward.
Bill Ohl spoke in opposition of the proposed annexation and KB Housing project moving
forward as there will be impacts to the traffic movement, animals and t he historic nature
of the area.
Ken Larkin commented on the meeting with Mayor Honea and Council Member
Ziegler stating he opposes any home development coming into his neighborhood.
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James Meyer commented on the past flooding events and hurricane that produced an
extraordinary amount of rain. It will likely happen again in the future.
Council Member Ziegler asked the individuals representing KB to identify themselves
for the record.
Attorney Rory Juneman, Lazarus & Silvyn, P.C.; KB Homes Representatives Project
Manager Briana Rader, Forward Planning Manager Kelly Lee, and Director of Land
Acquisition & Entitlements Andrew Gasparro.
Anthony Paashaus commented on past actions in the valley. There used to be a buffer
zone that prevented the stripping of the dessert or the foothills. This disappeared due to
Councils (such as this one) that changes everything. If the Town does not receive any
benefit from this project, then why allow the project to move forward. He commented on
the destruction of the desse rt, animals and trees by allowing development. We need to
respect the dessert.
[7:15 PM: Minutes] Mayor Honea closed the meeting to receive public testimony on this
item.
Council Member Ziegler asked for clarification on the area in question on the map. She
wanted to ensure the location on the map that certain areas would not be developed. Ms.
Fairall provided clarification of the location. Mr. Juneman commented on the map that
Council Member Ziegler asked for clarification. He stated the objective is to preserve the
space that is north of Coachline , and part of their variance, as open space. South of
Coachline area C in green is the annexation area. Areas A and B on the map will be
preserved as open space.
A2 Resolution No. 2020-085: Relating to Real Estate; vacating that public right -of-
way located south of the Santa Cruz River and north of the Central Arizona Project
canal and dedicated to the Town in 2004 by Deed of Dedication from B.K.W. F arms, Inc.
(Jane Fairall)
Ms. Fairall provided an overview of this item stating in 2004, the Town received a Deed
of Dedication from B.K.W. Farms, Inc., dedicating 17.050 acres of right -of-way located
immediately north of the Central Arizona Project cana l and south of the Santa Cruz River
for a possible future public roadway to connect Tangerine Road to Avra Valley Road.
The BKW Deed of Dedication included a reversionary clause, automatically reverting title
to the right-of-way back to B.K.W. Farms if the connecting roadway is not constructed on
or before June 2024.
The Town has no plans to build the connecting roadway in the location dedicated by
BKW Deed of Dedication, and certainly not by June 2024. Any future road connecting
Tangerine Road to Avra Valley Road will likely extend more directly south from the
Town’s existing unused right-of-way through the Tangerine Commerce Park property
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near the existing Ventana Medical building, across the Santa Cruz River, and south to
Avra Valley Road. Any future connecting road will not run parallel to the north edge of
the CAP canal, which is where the BKW Deed of Dedication’s right -of-way is located.
Normally, Town staff would just recommend that the Council do nothing and allow the
automatic reversion clause in the BKW Deed of Dedication to BKW Deed to take care of
it. The Town has received an application for a license to construct a conveyor belt across
the connecting road right-of-way, so abandoning it will avoid the need to prepare and
manage a license agreement now and terminate the license agreement in 2024.
By law, this abandonment can be accomplished without the payment of compensation,
because B.K.W. Farms dedicated the right-of-way to the Town at no cost as a condition
of development in 2004 and the reversionary clause makes the value of the right -of-way
nominal.
Vice Mayor Post moved and Council Member Ziegler second the motion to adopt
Resolution No. 2020-085, vacating that public right-of-way south of the Santa Cruz
River and north of the Central Arizona Project canal that was dedicated to the Town in
2004 by Deed of Dedication from B.K.W. Farms, Inc. Motion passes unanimously, 7 -0.
A3 Resolutio n No. 2020-086: Relating to Real Estate; vacating that Marana Main
Street public right-of-way associated with a driveway turnout located along the
frontage of the new Northwest Fire District Administration Building parcel (Jane
Fairall)
Ms. Fairall provided an overview of this item stating The new NWFD Administration
Building parcel, located immediately north of Station 36, is served by a driveway
turnout from Marana Main Street. NWFD has decided to access the Administration
parcel from the south, through Station 36, and has requested that the 1,518 square foot
area of public right-of-way associated with the driveway turnout be abandoned. If
approved, this resolution will accomplish the requested abandonment.
The legal description and depiction of the driveway turnout right -of-way is attached as
Exhibit A to the proposed Quit Claim Deed of Abandonment, in the backup materials
for this item.
Council Member Kai moved and Council Member Ziegler second the motion adopting
Resolution No. 2020-086, vacating the Marana Main Street public right -of-way
associated with a driveway turnout located along the frontage of the new Northwest
Fire District Administration Building parcel. Motion passes unanimously, 7 -0.
A4 Resolution No. 2020-087: Relating to Utilities; approving and authorizing the
Mayor to sign the Intergovernmental Agreement between the City of Tucson and the
Town of Marana relating to the Delivery of Central Arizona Project Water (Scott
Schladweiler)
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Water Direct Scott Schladweiler provided a PowerPoint overview of this item stating
Marana Water and Tucson Water staff have negotiated an “Intergovernmental
Agreement between the City of Tucson and the Town of Marana relating to the
Delivery of Central Arizona Project Water,” more commonly referred to as the “Tucson
Water Wheeling IGA.” This IGA will facilitate the wheeling of a portion of Marana
Water’s allocation of Central Arizona Project water through Tucson Water’s potable
water delivery system to locations of interconnection to Marana Water’s service area in
the Marana town limits. (A copy of the presentation is on file in the Town Clerk’s Office.)
Current Water Service in Marana: Big Gaps
• Map of the area is on file in the Town’s Clerk Office
• Yellow borders/cross -hatch = contracted TW areas (no issues )
• Dark brown = served by MW (no issues)
• Dark blue = served by TW with current IGA; MW provides water resources (no
issues)
• Wheeling IGA = allows MW to serve tan & light blue areas that can be reached
with TW infrastructure
Proposed Wheeling IGA
• Deliver portion of Marana’s CAP allocation (wet water) to Tucson Water’s
underground storage facilities (SAVSARP and CAVSARP)
o Demands estimated and ordered annually
• Water is pumped and delivered to the points of connection via Tucson Water
infrastructure
o Recovered water through Tucson Water’s wells
• Applies to areas within Marana town limits regardless of service area
• Blanket agreement; can be applied to multiple areas
• Marana will sign off on assured water supply; Water supply will be permanent
for each development
• Tucson Water will verify that they can meet the demands of the proposed
development; Identify any infrastructure improvements required
• Point(s) of connection will be a valve or location decided by the Directors (or
designees)
• All infrastructure and customers within development will be Marana Water’s
• Customer meters will serve as billing meters
• Will be reliant on Tucson Water for water service reliability and water quality
• May create satellite water systems
o Proposed Project: Silverbell Gateway
o Hazra Property
Proposed Wheeling IGA: Costs
• Marana will pay $499.89 per acre foot to store and deliver Marana’s CAP water
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• Additional unique power costs will apply to specific developments for areas in
higher elevation
Example:
– 163 unit development
– Assuming 2.7 pph , 100 gpcpd, and 163 units
– No additional power costs
– 48.6 acre feet per year, or $24,305.76 per year
– $1.53/1000 gallons
• Cost recovery
– Separate line on water bill
– Online map for future customers
• Will not collect Marana infrastru cture impact fees; Only water resource
development impact fee
The memorandum included describes the methodology used to determine the volume
charge (or wheeling rate) for delivery of wheeled CAP water to Oro Valley, and was
similarly used to determine the rate for Marana Water.
Council Member Bowen asked what the average amount of the water utility bill for a
resident. Mr. Schladweiler replied stating Marana has a tiered rate structure that goes
from zero to 10,000, 10,000 to 20,000 and 20,000 to 30,000. Our first tier is $3.15/1,000
gallon. The average residential customer uses approximately 7,000 gallons it would be
less than $11/month per billing. It is a flat fee, not a tiered fee amount.
Council Member Kai inquired about the amount less than $500 breaker foot with the
City of Tucson he asked whether the Town could cap that amount or limit the increases,
or whether Marana is at the whim of Tucson. Mr. Schladweiler stated in 10 years, Marana
could re -evaluate the agreement; that we are locked in for 10 years. Unless there are other
locations that have power costs, the $499 will remain in effect for 10 years without change.
Mayor Honea opened the meeting to receive public comments on this item. The below
individuals provided comments on this item.
Mark Johnson spoke in opposition of this item as provided in his email communication
to the Mayor and Council. He requested Council defer making a decision on this item
as he and the Tortolita Alliance have many ques tions that they would like to address as
this item has come forward quickly.
Council Member Kai responded to Mr. Johnson comments stating the Wheeling
Agreement is the same Wheeling Agreement that Metro Water and Oro Valley Water has
in effect for the past 15 to 20 years. Metro Water had to be able to use their allocation of
CAP water. All of that water goes down to CAVSAR to the cities a recharge basin. The
city pumps that water out and it is put into the city line to Metro or Oro Valley Water.
This same thing will occur for the Town of Marana. Marana will put its CAP water with
AMENDED Regular Council Meeting 09/01/2020 Page 115 of 210
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recharge with the City of Tucson, and that water will be delivered to Marana at the $499
per acre-foot.
Council Member Kai moved and Council Member Bowen second the motion adopt
Resolution No. 2020-087, approving and authorizing the Mayor to sign the Tucson Water
Wheeling IGA. Motion passes unanimously, 7 -0.
A5 Resolution No. 2020-088: Relating to Utilities; approving and authorizing the
Mayor to sign a p rotected facility agreement for the Artesiano water main (David L.
Udall)
Associate Town Attorney David Udall provided an overview of this item stating the
Artesiano water main is located along Artesiano Road, which is just north of Ina Road
and west of Wade Road. This agenda item presents a protected facility agreement for the
Artesiano water main pursuant to Marana Town Code Section 14 -4-3. In 2018, George F.
and Graciela Z. Garcia paid the Town to construct the water infrastructure necessary to
serve their property, incl uding a water manifold oversized to reasonably serve other new
water customers in the same water pressure zone.
If Council approves this agreement, it will provide for fair -share reimbursement to the
Garcia’s from other new water custo mers in the same water pressure zone for a period of
15 years or until the Garcia’s receive their total reimbursement under the terms of the
agreement, whichever happens first. This reimbursement is accomplished with an
“oversizing recovery charge,” authorized by Marana Town Code section 14 -4-3 (C). The
agreement requires the Town to reimburse the oversizing cost as additional water
connections are made, and costs are recovered, for the Artesiano protected main. The
total reimbursement is currently estimate d to be $19,929.36.
Mayor Honea open the meeting to receive comments on this item. The following persons
came forward to provide comments.
Lynn Drake asked for clarification of the area as well as the benefit to the Garcia’s of the
agreement. He asked if he were to tap into the service line, would he have to pay the
entire amount of the $19,929.36. Mr. Udall responded stating the way that the
reimbursement would work there is a charge that is assessed, approximately $830.39 for
any new connection into the line. That Mr. Drake would not be responsible for the
remaining construction cost. Any other new customers wishing to tie into the line would
also have to pay the $830.39. Mr. Schladweiler stated if Mr. Drake wanted to extend the
water main, there a few ways it could be handled. He explained that process to Mr.
Drake.
George Garcia commented on the letter and stated he and his wife began to receive man y
questions on this matter. He is in the middle of a home build in that area. Their sole intent
for getting water supply to their property was so that the bank would work with them
on a construction loan. Receiving reimbursed was a pleasant surprise to him and his wife.
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However, working with the Marana Water Department was not the most pleasant to get
this water main installed to their home. As was stated, a resident could elect to hire his
or her own contractor. When he met with the Water Department staff on this design, a
contractor met with them out there. He stated he was told by the Water Department that
they were going to use that contractor. He had asked a question about using his own
general contractor.
Vice Mayor Post, moved and Council Member Officer second the motion adopting
Resolution No. 2020-088, approving and authorizing the Mayor to sign the protected
facility agreement for the Artesiano water main. Motion passes unanimously, 7 -0.
A6 Resolution No. 2020 -089: Relating to Personnel; approving and ratifying the
Temporary Personnel Policy - Families First Coronavirus Response Act (FFCRA) (Curry
C. Hale)
Human Resource Director Curry Hale provided a PowerPoint p resentation on the
Temporary Personnel Policy – Families First Coronavirus Response Act (FFCRA), and
provided below. (A copy of the presentation is available on file in the Town Clerk’s Office for
review.)
Background:
• March 13, 2020 - the United States government declared a National Emergency
related to the COVID-19 pandemic
• March 17, 2020 - Council adopted Resolution No. 2020 -029, approving a
temporary personnel policy regarding employee leave and telework during the
COVID-19 pandemic
• Resolution authorized the Town Manager to implement further revisions to t he
temporary policy as necessary in response to the evolving nature of the
emergency
• March 18, 2020 - the Families First Coronavirus Response Act (FFCRA) was
signed into law
• Provides protected leave under the Emergency Paid Sick Leave Act (EPSLA) and
the Emergency Family and Medical Leave Expansion Act (EFMLEA) to assist
employees during the Coronavirus pandemic
• Effective April 1, 2020 through December 31, 2020
• April 1, 2020 - Town Manager implemented an Addendum to Temporary
Personnel Policy Regarding Employee Leave and Telecommuting, Temporary
Personnel Policy - Families First Coronavirus Response Act (FFCRA)
Emergency Paid Sick Leave Act (EPSLA)
• Entitlement
➢ Up to 80 hours of Emergency Paid Sick Leave when employee is unable to
work or telework for any of the qualifying reasons
• Qualifying Reasons for Emergency Paid Sick Leave
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➢ The employee is subject to a quarantine due to concerns related to
COVID-19 or is subject to any order from the government requiring the
employee not to leave the employee’s residence.
➢ The employee has been advised by a health care provider to self -
quarantine due to concerns related to COVID -19.
➢ The employee is experiencing symptoms of COVID-19 and seeking a
medical diagnosis.
➢ The employee is caring for an individual who is subject to an order as
described in the previous slide or for an individual who has been advised
as described in the previous slide.
➢ The employee is caring for their son or daughter i f the school or place of
care of the son or daughter has been closed, or the childcare provider of
the son or daughter is unavailable due to COVID -19 precautions.
➢ The employee is experiencing any other substantially similar condition as
specified by the United States Secretary of Health and Human Services
(HHS).
• Compensation
➢ For qualifying reasons related to employee’s own condition, Emergency
Paid Sick Leave is compensated at the same hourly rate as the employee
normally earns during hours worked
➢ For qualifying reasons related to caring for another, childcare issues, or
other similar circumstance as determined by HHS, Emergency Paid Sick
Leave is compensated at 2/3 employee’s normal pay
• Entitlement
➢ All Town employees who have been employed at least 30 calendar days
are entitled to up to 12 weeks of Expanded Family and Medical Leave
between April 1, 2020 and December 31, 2020
➢ Leave counts toward normal FMLA entitlement of 12 weeks
• Qualifying Reasons for Expanded Family and Medical Leave
➢ The employee is unable to work or telework due to a need to care for their
child whose school or place of care has been closed, or whose child care
provider is unavailable due to COVID-19
• Compensation
➢ First 2 weeks (or 80 hours) of Expanded FML is unpaid leave, but elig ible
employees may substitute Emergency Paid Sick Leave
➢ Next 10 weeks (or 400 hours) paid at 2/3 of an employee’s regular rate of
pay
Specific Decision Points:
➢ Allow eligible employees to use EFMLEA intermittently
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➢ Department Head may revoke the approva l at any time based on
changing operational needs
➢ Allow eligible employees to use any accrued leave for the remaining 1/3 of the
employee’s regular rate of pay to receive full pay
➢ Allow emergency responders (Police Officers & Dispatchers) to be eligi ble for
childcare-related leave on a case -by-case basis
➢ Town Manager or Police Chief may revoke the leave at any time based on
changing operational needs
Vice Mayor Post commented on the 30 days stating that appears to be difficult or short
to then receive 12 weeks of leave. He asked where that number came from. Mr. Hale
replied stating, that is according to federal law. Marana does not have a say about the
number of weeks it is set by the government. Vice Mayor Post stated most of these, aside
from the Police Department, are federal law. Mr. Hale stated outside of the decision
points everything within the presentation is mandated by the federal government.
Council Member Bowen moved and Vice Mayor Post second the motion to adopt
Resolution No. 2020-089, approving and ratifying the Temporary Personnel Policy –
Families First Coronavirus Response Act (FFCRA). Motion passes unanimously, 7 -0.
A7 Resolution No. 2020-090: Relating to Elections, declaring and adopting the results
of the Town of Marana primary election held on August 4, 2020 (Cherry L. Lawson)
Town Clerk Cherry Lawson provided a brief overview of the Town of Marana Primary
Elections results of August 4, 2020 stating pursuant to A.R.S. 16 -646, the governing body
of a city of town must enter on the official record of the city or town the official canvass
of the votes after a primary or general election. Per A.R.S. 16 -642, this must take place not
less than six days nor more than 20 days following the election.
At the time the packet was released, the Clerk’s Office had not received the full scope of
the Official Canvass. However, the canvass was provided to Council as well as
recompiled within the Council Packet for review by the public. Staff recommends
Council adopt Resolution No. 2020-099 that approve s the Official Canvass of the vote for
the Primary Election held on August 4, 2020 .
Council Member Kai moved and Council Member Bowen second the motion adopting
Resolution No. 2020-090, declaring and adopting the results of the Town of Marana
Primary Election held on August 4, 2020. Motion passes unanimously, 7 -0.
ITEMS FOR DISCUSSION / POSSIBLE ACTION
D1 Relating to Development and Public Works; update, discussion, and possible
direction regarding public and private projects and development applications on the
Town’s Marana Current and Proposed Projects internet site (Jason Angell)
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Mr. Angell provided an updated to the public and private projects, and development
applications occurring in the Town of Marana as provided on the Town’s website under
Current and Proposed Projects.
D2 Relating to Legislation and Government Actions; discussion and possible act ion
regarding all pending state, federal, and local legislation/government actions and on
recent and upcoming meetings of the other governmental bodies (Jamsheed Mehta)
Mr. Mehta reported on the below legislative and government items:
FEDERAL:
Congress has not agreed upon a federal stimulus package at this time.
In response to this, the President issued an Executive Order to address multiple items,
including:
• Enhanced unemployment benefits for those on Unemployment Insurance. It
would be an additional $300/week for eligible claimants. This item is moving
forward.
• Details about a Payroll Tax Holiday , assistance to homeowners and renters , and
extending student loan payment relief. However, the details of these three
elements have yet to be released.
STATE
Commercial Reopening Benchmarks: The Governor’s Office recently released “reopening
benchmarks” that would un-pause establishments that were halted b y EO 2020-43 and
2020-52 (bars, gyms, clubs, etc.) in a phased approach.
• Each set of benchmarks uses a combination of total cases, percent positivity, and
COVID-like illness to place a county in a designation of “Substantial ,”
“Moderate” or “Minimal” case s, and each business type may open in accordance
with that designation.
• As an example, if Pima County meets the benchmarks to be designated
“Moderate”: Gyms may reopen at 25% capacity, theaters may operate at 50%
capacity, bars and nightclubs with food pe rmits may operate at 50% capacity (with
other requirements), and bars and nightclubs w/o food permits remain closed.
There is no special session in sight, to address any outstanding or necessary legislation
at this time.
BILL TRACKING
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No bills are being tracked right now; however, we are monitoring four (4) propositions
that may be on the ballot in November, including recreational marijuana, Criminal
Justice Reform, Pay Increases for Medical Workers, and Invest in Ed. As information
comes forward, he wi ll provide Council with an update.
Mayor Honea stated he spoke with Senator Leach who had indicated that they would
like to schedule an emergency session meeting of the legislatures in order to address some
of the issues. The group at the legislature ca nnot agree on anything. Several of the
senators and representatives have tried to meet with the governor; however, they are not
having much luck there. The governor has been busy, so meetings have occurred with
his staff. The governor has been conducting news conferences every Thursday , and
everyone waits in anticipation that something else will be closed. Marana does not have
the authority to do anything without the governor’s approval.
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
E1 Executive Session pursuant to A.R.S. §38 -431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town representatives, or
consultation for legal advice with the Town Attorney, concerning any matter listed on
this agenda for any of the reasons listed in A.R.S. §38 -431.03 (A).
FUTURE AGENDA ITEMS
Notwithstanding the Mayor’s discretion regarding the items to be placed on the agenda,
if three or more Council members request that an item be placed on the agenda, it must
be placed on the agenda for the second regular Town Council meeting after the date of
the request, pursuant to Marana Town Code Section 2 -4-2(B).
ADJOURNMENT
Mayor Honea ask for a motion to adjourn the meeting.
Vice Mayor Post, moved and Council Member Officer second the motion to adjourn the
meeting. Motion passes, 7-0. Meeting adjourned at 8:12 PM.
CERTIFICATION
I hereby certify that the foregoing are the true and correct mi nutes of the Marana Town
Council meeting held on August 18, 2020. I further certify that a quorum was present.
________________________________________
Cherry L. Lawson, Town Clerk
AMENDED Regular Council Meeting 09/01/2020 Page 121 of 210
Council-Regular Meeting A1
Meeting Date:09/01/2020
To:Mayor and Council
Submitted For:Yiannis Kalaitzidis, Finance Director
From:Jane Fairall, Deputy Town Attorney
Date:September 1, 2020
Strategic Plan Focus Area:
Not Applicable
Subject:Relating to Finance; discussion and direction to staff regarding whether to
implement the federal payroll tax deferral program authorized by the August 8,
2020 Presidential Memorandum Deferring Payroll Tax Obligations in Light of
the Ongoing COVID–19 Disaster (Yiannis Kalaitzidis)
Discussion:
The purpose of this agenda item is for Council to elect whether the Town, as an
employer, will implement the federal payroll tax deferral program, and, if so, whether
the Town will allow employees the choice to opt in or out of the program.
On August 8, 2020, President Trump issued a Presidential Memorandum on Deferring
Payroll Tax Obligations in Light of the Ongoing COVID-19 Disaster (attached). The
memorandum directed the Secretary of the Treasury to defer the withholding, deposit,
and payment of the employee portion of the Old Age, Survivors, and Disability
Insurance (OASDI) segment of FICA taxes, i.e., the 6.2% tax on employee wages, paid
during the period of September 1, 2020, through December 31, 2020, subject to the
following conditions:
(a) The deferral is only available for employees who earn less than $4,000 per pay
period, calculated on a pre-tax basis.
(b) Amounts shall be deferred without any penalties, interest, additional amount, or
addition to the tax.
The memorandum also directed the Secretary of the Treasury to issue guidance to
implement the memorandum.
On August 28, 2020, the IRS issued guidance in the form of Notice 2020-65 (attached).
AMENDED Regular Council Meeting 09/01/2020 Page 122 of 210
The Notice primarily addresses three issues:
It designates “employers that are required to withhold and pay the employee share
of social security tax” as “Affected Taxpayers” for purposes of the applicable
Internal Revenue Code section.
1.
It clarifies that the $4,000 per pay period threshold for tax deferral eligibility must
be determined on a pay period-by-pay period basis. Thus, if an employee makes
$3,999 in one pay period and $4,001 in the next, the employee will only be eligible
for the deferral during the pay period in which the employee made $3,999.
2.
It provides that any deferred payroll taxes must be repaid between January 1, 2021
and April 30, 2021. Interest, penalties, and additions to tax for any deferred
amounts not repaid during that time period will begin to accrue on May 1, 2021.
3.
The Notice does not directly state whether the payroll tax deferral is optional for
employers. However, based on the authority on which the guidance relies, it appears
that employers can choose whether to implement the deferral. The Notice relies on
section 7508A of the Internal Revenue Code, which authorizes the IRS to postpone
deadlines for various acts, but does not permit the IRS to prohibit the timely
withholding and payment of taxes.
The Notice does not designate employees as “Affected Taxpayers;” thus, it appears that
the IRS did not intend to grant employees an independent right to defer withholding,
deposit and payment of the employee portion. However, there appears to be no
prohibition on an employer allowing employees to choose whether or not to defer the
employee portion.
In summary, the Council must make the following decisions:
Will the Town implement the federal payroll tax deferral program?1.
If yes, will the Town allow individual employees to choose whether to participate
in the program?
2.
Financial Impact:
Based on a preliminary staff analysis, all but 24 full time employees will be eligible for
the payroll tax deferral. Based on this preliminary analysis, total amounts deferred
would be approximately $370,000. Deferral amounts per employee range from $5-$248
per paycheck, while the total amount to be deferred through December per employee
ranges from $40-$1,983.
Staff Recommendation:
Staff recommends that the Town choose not to implement the payroll tax deferral
program. The program does not appear to provide any long-term benefits to employees
or to the Town, as the taxes will simply be deferred for 4 months before having to be
withheld and paid in full.
If Council chooses to implement the program, then staff recommends as follows:
Employees should be allowed to choose whether or not to participate in the
program on an individual basis.
1.
AMENDED Regular Council Meeting 09/01/2020 Page 123 of 210
program on an individual basis.
An employee's decision to opt in or out of the deferral program should be
irrevocable, i.e., the employee may not opt in and then opt out, or vice versa.
2.
Employees that do participate in the program should be required to sign an
agreement regarding repayment, as drafted and approved by the Town's Legal
Department.
3.
Suggested Motion:
Option 1: I move to direct staff not to implement the federal payroll tax deferral
program authorized by the August 8, 2020 Presidential Memorandum.
Option 2: I move to direct staff to implement the federal payroll tax deferral program
authorized by the August 8, 2020 Presidential Memorandum, subject to the listed staff
recommendations.
Option 3: I move to direct staff to implement the federal payroll tax deferral program
authorized by the August 8, 2020 Presidential Memorandum, subject to the following
recommendations: [Council's pleasure]
Attachments
Payroll Deferral Tax Presentation
Presidential Memorandum
IRS Notice 2020-65
AMENDED Regular Council Meeting 09/01/2020 Page 124 of 210
Payroll Tax Deferral
September 1, 2020
AMENDED Regular Council Meeting 09/01/2020 Page 125 of 210
BACKGROUND
•Presidential Memorandum on Deferring Payroll
Tax Obligations in Light of the Ongoing COVID-19
Disaster –issued on August 8, 2020
•Directed Secretary of the Treasury (IRS) to defer
certain payroll tax obligations from September 1,
2020 to December 31, 2020
•Applicable wages = 6.2% of Employee Social Security
contribution
•Only employees making less than $4,000 (pre-tax) on a
bi-weekly basis are eligible for the deferral
2AMENDED Regular Council Meeting 09/01/2020 Page 126 of 210
BACKGROUND
•Presidential Memorandum further directs
Secretary of Treasury to:
•Issue guidance to implement the
memorandum
•Explore avenues to eliminate the obligation to
pay the taxes deferred
3AMENDED Regular Council Meeting 09/01/2020 Page 127 of 210
GUIDANCE FROM TREASURY
IRS issued guidance on August 28, 2020:
•Pay back period starting January 1, 2021 and no
later than April 1, 2020; interest & penalties
accrue beginning May 1, 2020
•Employer to “withhold and pay” any deferred
amounts during the pay back period
•Ultimately, an employer liability to pay back any
taxes deferred
•If necessary, employer may make arrangements to
collect the deferred taxes from employee 4AMENDED Regular Council Meeting 09/01/2020 Page 128 of 210
GUIDANCE FROM TREASURY
•Designates “employers that are required to
withhold and pay the employee share of social
security tax” as the “Affected Taxpayers”
•Clarifies that the $4,000 per pay period threshold
for tax deferral eligibility must be determined on a
pay period-by-pay period basis
5AMENDED Regular Council Meeting 09/01/2020 Page 129 of 210
GUIDANCE FROM TREASURY
Treasury guidance did not address the following:
•Whether payroll tax deferral is mandatory or
optional
•Appears to be optional for employer
•Relies on Section 7508A of the IRS Code which allows
IRS to postpone deadlines -does not allow IRS to
prohibit timely withholding and payment of taxes
•Employees are not designated as “Affected Taxpayers”
–appear to have no independent right to deferral
6AMENDED Regular Council Meeting 09/01/2020 Page 130 of 210
GUIDANCE FROM TREASURY
Treasury guidance did not address the following
(cont.):
•Whether employees m ay opt-out
•Appears to be no prohibition on an employer allowing
employees to choose whether or not to defer the
employee portion
•Participation & payback for temporary employees
•How to collect amounts deferred if the employee
separates from the Town
7AMENDED Regular Council Meeting 09/01/2020 Page 131 of 210
POTENTIAL CONSIDERATIONS
For Employees:
•Benefit for 4 months through December 2020
•Burden for 4 months from January-April 2021 to
pay back deferred tax (essentially double payroll
taxes) unless Congress passes legislation to forgive
deferred amounts
•Potential tax implications for 2020 & 2021
8AMENDED Regular Council Meeting 09/01/2020 Page 132 of 210
POTENTIAL CONSIDERATIONS
For Employer:
•Administrative burden to implement & maintain
•Manual calculation each pay period to determine
eligibility of each employee
•Collections from employees upon separation and
during payback period
•Temporary employees might not be able to
participate
•Payback is ultimately Town’s responsibility
9AMENDED Regular Council Meeting 09/01/2020 Page 133 of 210
ESTIMATED IMPACT
•Eligible employees –up to 373 of 397 (excluding
impact of overtime to wages)
•Impact to individual employees:
•$5 –$248 per paycheck
•$40 -$1,984 from September –December in
total
•Total liability to Town estimated at $371,000
10AMENDED Regular Council Meeting 09/01/2020 Page 134 of 210
NEXT STEPS
Request for Council to provide direction on the
following:
•Town implementation of payroll tax deferral
considering the impact to the Town and
employees
•If Council votes for Town to participate
•Allow individual employees to opt-out?
•Obtain written, signed agreement from participating
employees for potential collection of taxes owed at
separation
•Inclusion or exclusion of temporary employees 11AMENDED Regular Council Meeting 09/01/2020 Page 135 of 210
TIMELINE
If Council votes to implement the payroll tax deferral
program and allows individual employees to opt in or
out:
•Survey employees to determine participation
•Implement written, signed agreements with
participating employees
•Implement for pay period ending 9/11/20
12AMENDED Regular Council Meeting 09/01/2020 Page 136 of 210
DISCUSSION
13AMENDED Regular Council Meeting 09/01/2020 Page 137 of 210
AMENDED Regular Council Meeting 09/01/2020 Page 138 of 210
AMENDED Regular Council Meeting 09/01/2020 Page 139 of 210
1
Part III - Administrative, Procedural, and Miscellaneous
Relief with Respect to Employment Tax Deadlines Applicable to Employers Affected by
the Ongoing Coronavirus (COVID-19) Disease 2019 Pandemic
Notice 2020-65
On August 8, 2020, the President of the United States issued a Presidential
Memorandum directing the Secretary of the Treasury (Secretary) to use his authority
pursuant to section 7508A of the Internal Revenue Code (Code) to defer the
withholding, deposit, and payment of certain payroll tax obligations.1 Accordingly, the
Secretary has determined that employers that are required to withhold and pay the
employee share of social security tax under section 3102(a) or the railroad retirement
tax equivalent under section 3202(a) are affected by the COVID-19 emergency for
purposes of the relief described in the Presidential Memorandum and this notice
(Affected Taxpayers). For Affected Taxpayers, the due date for the withholding and
payment2 of the tax imposed by section 3101(a), and so much of the tax imposed by
1 The Presidential Memorandum is available at https://www.federalregister.gov/d/2020-17899.
2 The deposit obligation for employee social security tax does not arise until the tax is withheld.
Accordingly, by postponing the time for withholding the employee social security tax, the deposit
obligation is delayed by operation of the regulations. Thus, this notice does not separately postpone the
deposit obligation.
AMENDED Regular Council Meeting 09/01/2020 Page 140 of 210
2
section 3201 as is attributable to the rate in effect under section 3101(a), on Applicable
Wages, as defined herein, (collectively Applicable Taxes) is postponed until the period
beginning on January 1, 2021, and ending on April 30, 2021.
Applicable Wages
For purposes of this notice, Applicable Wages means wages as defined in
section 3121(a) or compensation as defined in section 3231(e)3 paid to an employee on
a pay date during the period beginning on September 1, 2020, and ending on
December 31, 2020, but only if the amount of such wages or compensation paid for a
bi-weekly pay period is less than the threshold amount of $4,000, or the equivalent
threshold amount with respect to other pay periods. The determination of Applicable
Wages is made on a pay period-by-pay period basis. If the amount of wages or
compensation payable to an employee for a pay period is less than the corresponding
pay period threshold amount, then that amount is considered Applicable Wages for the
pay period, and the relief provided in this notice applies to those wages or that
compensation paid to that employee for that pay period, irrespective of the amount of
wages or compensation paid to the employee for other pay periods.
Payment of Deferred Applicable Taxes
An Affected Taxpayer must withhold and pay the total Applicable Taxes that the
Affected Taxpayer deferred under this notice ratably from wages and compensation
3 Because Applicable Wages are defined as wages as defined in section 3121(a) and compensation as
defined in section 3231(e), any amounts excluded from wages or compensation under these sections are
not included when determining Applicable Wages.
AMENDED Regular Council Meeting 09/01/2020 Page 141 of 210
3
paid between January 1, 2021 and April 30, 2021 or interest, penalties, and additions to
tax will begin to accrue on May 1, 2021, with respect to any unpaid Applicable Taxes. If
necessary, the Affected Taxpayer may make arrangements to otherwise collect the total
Applicable Taxes from the employee.
Drafting Information
The principal authors of this notice are attorneys of the Office of Associate Chief
Counsel, Employee Plans, Exempt Organizations, and Employment Taxes, with the
participation of staff from other offices. For further information regarding the guidance
under this notice, please call the Notice 2020-65 Hotline at (202) 317-5436 (not a toll-
free number).
AMENDED Regular Council Meeting 09/01/2020 Page 142 of 210
Council-Regular Meeting A2
Meeting Date:09/01/2020
To:Mayor and Council
From:Frank Cassidy, Town Attorney
Date:September 1, 2020
Strategic Plan Focus Area:
Not Applicable
Subject:Resolution No. 2020-095: Relating to Annexation; approving and authorizing
the Mayor to sign the Intergovernmental Agreement among Pima County, the
Pima County Flood Control District, and the Town of Marana regarding open
space near the El Río Preserve; approving and authorizing the Mayor to sign
the La Puerta Del Norte East Pre-Annexation Development Agreement with
Marana Unified School District No. 6; authorizing the Mayor to sign the
annexation petition for Town-owned properties in the La Puerta Del Norte East
Annexation area; and authorizing Town staff to de-annex Town-owned
properties from the La Puerta Del Norte Mobile Home Subdivision Declaration
of Restrictions (Frank Cassidy)
Discussion:
This agenda item is the next step in the La Puerta Del Norte East Annexation -- an
annexation initially discussed at the July 14 Town Council study session, the public
hearing for which was held on August 18. If adopted, the resolution presented with this
agenda item will accomplish four things associated with the annexation:
It will approve and authorize the Mayor to sign the Intergovernmental Agreement
among Pima County, the Pima County Flood Control District, and the Town of
Marana regarding Open Space near the El Río Preserve (the “Open Space IGA”)
1.
It will approve and authorize the Mayor to sign La Puerta Del Norte East
Pre-Annexation Development Agreement with Marana Unified School District No.
6 (the "PADA")
2.
It will authorize the Mayor to sign the annexation petition for Town-owned
properties in the La Puerta Del Norte East Annexation area
3.
It will authorize Town staff to de-annex Town-owned properties from the La Puerta
Del Norte Mobile Home Subdivision Declaration of Restrictions.
4.
General Background
AMENDED Regular Council Meeting 09/01/2020 Page 143 of 210
As explained in the materials for the previous Council meetings, KB Home is
investigating the acquisition of 52.66* acres part of a complicated three-party deal
among MUSD, Gladden Phase II LLC, and KB Home. The land is north and south of
Coachline Boulevard in the La Puerta Del Norte area -- an unincorporated county island
located adjacent to Continental Ranch.
The MUSD-owned land north of Coachline consists of two parcels totaling 10.99 acres
located immediately south of the El Rio Preserve. One of the two parcels, consisting of
2.24 acres, is already located in the Marana town limits, and the other, consisting of 8.75
acres, is in unincorporated Pima County. These two parcels are together referred to as
“MUSD Parcel D” in the Open Space IGA.
The MUSD-owned land south of Coachline consists of four parcels totaling 41.67* acres,
together referred to in the Open Space IGA as the “Replat Area,” located between the
Sunflower area of Continental Ranch and the remaining remnant of the La Puerta Del
Norte neighborhood. KB Home proposes to develop the Replat Area as a single-story
residential subdivision with 150 lots containing a minimum lot size of 4,800 square feet,
and setting aside an area referred to in the Open Space IGA as the "Cultural Preservation
Area," containing about ten acres of the western portion of the Replat Area.
(*Note: Some acreages have been revised from those reported earlier based on a legal
description correction.)
The Open Space IGA
The Open Space IGA facilitates the transfer of MUSD Parcel D and the Cultural
Preservation Area to Pima County, as required for KB Home to satisfy a condition
proposed by Pima County staff for approval of a currently-pending variance application
before Pima County Board of Adjustment District No. 3. The Board of Adjustment is
scheduled to hear the variance on September 10. Pima County will then transfer MUSD
Parcel D and the Cultural Preservation Area to the Pima County Flood Control District
(PCFCD), who will place a deed restriction on the property restricting its use to open
space, linear park, and flood control uses.
The PADA
The PADA addresses matters related to the development of the Replat Area, including
the developer's obligation to install water facilities required for the development, Linda
Vista Boulevard improvements, drainage issues, and various other related matters. It
also facilitates the exchange of an unused 10,000 square foot well site located in the area
for additional land to expand the existing Town wellsite at the east end of Linda Vista
Boulevard.
Most importantly, the PADA addresses the Town's financial participation in the Linda
Vista Boulevard improvements through reimbursement to the developer of a portion of
the Town construction sales taxes generated from the development of the Replat Area. If
developed in unincorporated Pima County, the developer would not be required to pay
Town of Marana construction sales tax. The reimbursement softens the financial impact
of the annexation on the developer and provides a fair-share contribution for benefits of
the Linda Vista Boulevard improvements accruing to the general public. In the PADA
AMENDED Regular Council Meeting 09/01/2020 Page 144 of 210
draft contained in the backup materials, the Town's contribution is limited to 50% of the
total Linda Vista Boulevard construction cost, not to exceed $400,000. The Town's
participation in the cost of the offsite improvements on Linda Vista Boulevard is an
opportunity to bring the street to a higher quality standard and to
address existing drainage issues.
Annexation Petition Signature Authorization
The Town of Marana owns two well sites in the La Puerta Del Norte East Annexation
area. The resolution authorizes the Mayor to sign the annexation petition on behalf of
the Town for the two well sites.
De-Annexation from Restrictions
On May 5, 1970, a "Declaration of Restrictions" was recorded in the Pima County
Recorder's office at Book 3738, Page 40 against the La Puerta Del Norte Mobile Home
Subdivision. A copy of the declaration is included in the backup materials. Among other
things, the restrictions require development of the property on the lots as configured on
the La Puerta Del Norte subdivision plat recorded in the Pima County Recorder's office
on April 25, 1961 at Book 15 of Maps & Plats, Page 76. A copy of the plat is included
with the backup materials. One of the Town's well sites is affected by the Restrictions.
The Pima County zoning entitlements for the Replat Area allow the development of
single family homes on the lots as shown in the 1961 La Puerta Del Norte subdivision
plat. However, the purpose of the currently-pending variance application before the
Pima County Board of Adjustment is to allow the construction of an equivalent number
of homes on reconfigured lots, to allow the development to avoid development of an
approximately 10-acre cultural resource area. Without the variance and the withdrawal
from the Restrictions, it will not be possible to prevent development over the cultural
resource area.
Financial Impact:
This IGA is not anticipated to have a financial impact on the Town. The PADA will
commit the Town to reimburse up to a maximum of $400,000 of the Town of Marana
construction sales taxes that will be generated from development of the property. In
addition to the construction sales tax revenues, the annexation itself will cause roadway
and park development impact fees in the annexation area to be paid to the Town of
Marana. If the property remains in unincorporated Pima County, county roadway
impact fees will be payable by the development. Current Town roadway and park
impact fees for 150 homes total $1,018,200 ($4,327 per home for roadway development
impact fees; $2,461 per home for park development impact fees). Current Pima County
roadway impact fees for 150 homes total $986,550 ($6,577 per home, including a $75 per
home administrative fee).
Staff Recommendation:
Town staff recommends adoption of Resolution No. 2020-095, approving and
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Town staff recommends adoption of Resolution No. 2020-095, approving and
authorizing the Mayor to sign the Open Space IGA, the PADA, and the La Puerta Del
Norte East annexation petition, and authorizing staff to de-annex Town-owned
properties from the La Puerta Del Norte Mobile Home Subdivision Declaration of
Restrictions.
Suggested Motion:
I move to adopt Resolution No. 2020-095, approving and authorizing the Mayor to sign
the Open Space IGA, the PADA, and the La Puerta Del Norte East annexation petition,
and authorizing staff to de-annex Town-owned properties from the La Puerta Del Norte
Mobile Home Subdivision Declaration of Restrictions.
Attachments
Resolution No. 2020-095
Open Space IGA
PADA
La Puerta Restrictions
La Puerta Plat
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00072009.DOCX /1
Marana Resolution No. 20 20 -09 5 - 1 - 8/25/2020 11:48 AM
MARANA RESOLUTION NO. 2020-095
RELATING TO ANNEXATION; APPROVING AND AUTHORIZING THE MAYOR
TO SIGN THE INTERGOV ERNMENTAL AGREEMENT AMONG PIMA COUNTY,
THE PIMA COUNTY FLOO D CONTROL DISTRICT, AND THE TOWN OF MARANA
REGARDING OPEN SPACE NEAR THE EL RÍO PRESERVE; APPROVING AND
AUTHORIZING THE MAYO R TO SIGN THE LA PUE RTA DEL NORTE EAST P RE-
ANNEXATION DEVELOPME NT AGREEMENT WITH MARANA UNIFIED SCHOOL
DISTRICT NO. 6; AUTHORIZING THE MAYOR TO SIGN THE ANNEXATION
PETITION FOR TOWN-OWNED PROPERTIES IN THE LA PUERTA DEL NORTE
EAST ANNEXATION AREA; AND AUTHORIZING TO WN STAFF TO DE-ANNEX
TOWN-OWNED PROPERTIES FROM THE LA PUERTA DEL NORTE MOBILE HO ME
SUBDIVISION DECLARATION OF RESTRICTIONS
WHEREAS several matters associated with the Town of Marana’s proposed
La Puerta Del Norte East Annexation require consideration and action before the
annexation can be brought forward; and
WHEREAS the Town Council finds that this resolution is in the best interests of
the Town and its citizens and businesses.
NOW, THEREFO RE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The “Intergovernmental Agreement among Pima County, the Pima
County Flood Control District, and the Town of Marana regarding Open Space near the
El Río Preserve” in substantially the form included in the agenda materials
accompanying this resolution is hereby approved, and the Mayor is hereby authorized
to sign it for and on behalf of the Town of Marana.
SECTION 2. The “La Puerta Del Norte East Pre -Annexation Development
Agreement” in substantially the form included in the agenda materials accompanying
this resolution is hereby approved, and the Mayor is hereby authorized to sign it for
and on behalf of the Town of Marana.
SECTION 3. The Mayor is hereby authorized to sign the annexation petition for
the Town of Marana’s proposed La Puerta Del Norte East Annexation for Town-owned
properties located in the annexation area.
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00072009.DOCX /1
Marana Resolution No. 20 20 -09 5 - 2 - 8/25/2020 11:48 AM
SECTION 4. Town staff is hereby authorized to take all steps necessary to
remove Town-owned properties located in the a nnexation area from the “Declaration of
Restrictions ” recorded in the Pima County Recorder’s office on May 5, 1970, at Book
3738, Page 40 against the La Puerta Del Norte Mobile Home Subdivision according to
the plat recorded in the Pima County Recorder ’s office on April 25, 1961 at Book 15 of
Maps & Plats, Page 76.
SECTION 5. The various Town officers and employees are authorized and
directed to perform all acts necessary or desirable to give effect to this resolution.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF T HE TOWN
OF MARANA, ARIZONA, this 1st day of September, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
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INTERGOVERNMENTAL AGREEMENT AMONG PIMA COUNTY,
THE PIMA COUNTY FLOOD CONTROL DISTRICT, AND
THE TOWN OF MARANA REGARDING OPEN SPACE NEAR THE
EL RÍO PRESERVE
This Intergovernmental Agreement (this “Agreement”) is entered into by and among
Pima County (“County”), a political subdivision of the State of Arizona, the Pima County
Flood Control District (“District”), a political taxing subdivision of the State of Arizona,
and the Town of Marana (“Marana”), an Arizona municipal corporation, pursuant to
Arizona Revised Statutes section (A.R.S. §) 11-952. County, District, and Marana are
sometimes collectively referred to as the “Parties,” any of which is sometimes
individually referred to as a “Party.”
Recitals
A.County is authorized pursuant to A.R.S. §§ 11-951 and 11-932 to own real property
and to develop, operate and maintain parks and trail systems for the benefit of its
residents.
B.District is authorized by A.R.S. § 48-3603 to construct, operate, and maintain flood
control works and storm-drainage facilities for the benefit of the District, and to
acquire property for those purposes.
C.Marana is authorized by A.R.S. §§ 9-240, 9-462 et seq. and 9-471 to own, annex, zone
and rezone real property.
D.The Parties are authorized by A.R.S. § 11-952 to enter into agreements with one
another for joint or cooperative action or exercise jointly held powers.
E.An application for variance has been filed by home builder KB Home Tucson, Inc.
before Pima County Board of Adjustment District 3, bearing the case name
“P20VA00015 MARANA UNIFIED SCHOOL DISTRICT NO 6 - N. COACHLINE
BOULEVARD” (the “Pending Variance Request”).
F.The Pending Variance Request involves about 50.99 acres of land currently owned by
the Marana Unified School District and currently anticipated to be purchased by KB
Home Tucson, Inc., located south of Marana’s El Río Preserve and east of the District’s
Los Morteros Conservation Area. About 40 acres of the land is located south of
Coachline Boulevard (the Replat Area) and about 10.99 acres is located north of
Coachline Boulevard (MUSD Parcel D). The Replat Area is zoned to allow one home
per 8,000 square feet. The development proposal as set forth in the Pending Variance
Request is to construct approximately 150 homes on lots with a minimum size of 4,800
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square feet on the Replat Area, and leaving about ten acres of the land (the Cultural
Preservation Area) undeveloped. County staff have expressed support for the
Pending Variance Request on condition that the Cultural Preservation Area and
MUSD Parcel D are dedicated at no cost to the County or the District for flood control
and permanent open space purposes.
G.All but 2.24 acres of the land involved in the Pending Variance Request is located in
unincorporated Pima County; 2.24 acres of MUSD Parcel D is located in the town
limits of Marana.
H.Marana has begun the process described in A.R.S. § 9-471 to annex into the town limits
of Marana the Replat Area, and the Parties desire that the Pending Variance Request
be completed in Pima County prior to annexation, to clarify the zoning entitlements
associated with the property and to ensure that conditions of approval of the Pending
Variance Request are carried out.
I.The Parties recognize and acknowledge that eventual Marana annexation of the
existing unincorporated Pima County island which includes the property and its
vicinity will allow the area to be served by the Marana Police Department and other
Marana services.
Agreement
NOW THEREFORE, the Parties, pursuant to the above recitals which are incorporated
herein, and in consideration of the matters and things set forth in this Agreement, do
mutually agree as follows:
1.Definitions. The following definitions apply to capitalized terms in this Agreement.
a.The “Cultural Preservation Area” means the approximately 10-acre portion of the
Replat Area identified as “Cultural Preservation/Open Space,” the ultimate size
and configuration of which will be determined, along with the final subdivision
lot and street layouts, through the formal subdivision platting process.
b.The “Dedications” means transfer to the County or the District of fee title
ownership of MUSD Parcel D and the Cultural Preservation Area.
c.The “Effective Date” is defined in paragraph 7.a below.
d. “MUSD Parcel D” means the 10.99 acres of land located north of Coachline
Boulevard and legally described in Exhibit B attached to and incorporated by this
reference in this Agreement.
e.The “Pending Variance Request” is defined in recital E above.
f.The “Replat Area” means the approximately 40-acre area of land depicted in the
Concept Site Plan attached as Exhibit A to and incorporated by this reference in
this Agreement.
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2.Marana consent and commitment to County and/or District ownership of MUSD
Parcel D and the Cultural Preservation Area. If the Pending Variance Request is
approved and the annexation occurs, Marana consents to the Dedications and agrees
to honor and carry out the condition of approval of the Pending Variance Request
requiring KB Home Tucson, Inc. or any other developer of the Replat Area to make
the Dedications. A.R.S. § 9-471 paragraph L requires Marana to adopt zoning
classifications that permit densities and uses not greater than those permitted by the
county immediately before annexation. To comply with that requirement,
translational Marana zoning for the Replat Area that relies on approval of the Pending
Variance Request must also include the Dedications.
3.Restrictions on use of MUSD Parcel D. Not later than 60 days after the County or the
District receives title to MUSD Parcel D, the County or District (whichever of them
then owns them) shall record a restrictive covenant against the title to MUSD Parcel
D, enforceable by the Town, and in the form attached as Exhibit C attached to and
incorporated by this reference in this Agreement (or with substantively the same
terms but in another form acceptable to the Marana Town Attorney). If the
Dedications are made to the County, the County intends to subsequently convey the
property to the District as part of a real property exchange.
4.No representations about applicability of statutes. The Parties acknowledge the
existence of A.R.S. §§ 11-251.19 and 11-264.07 and acknowledge that this Agreement
will satisfy the statutory requirements to the extent they are applicable; however,
nothing in this Agreement is intended to or shall be interpreted as District’s
acknowledgment that the statutes apply if and to the extent the Dedications are made
to the District and not to the County.
5.County and District consent to annexation. The County and the District hereby
consent to Marana’s future annexation of the unincorporated portion of MUSD Parcel
D.
6.District consent to annexation. The District hereby consents to Marana’s future
annexation of District-owned land located within the same unincorporated county
island where the Dedications are located, provided the District still owns it at the time
of annexation. This District-owned land currently includes all of the following:
a.Twenty-four vacant lots within the La Puerta del Norte subdivision, according to
the plat recorded in the office of the Pima County Recorder on April 25, 1961 at
Book 15 of Maps and Plats, Page 76; specifically, lots 7-15, 36-38, 55-58, 72-76, and
150 (currently bearing Assessor’s Parcel Numbers 226-051-152A, -152B, and -152C)
including any previously abandoned public right-of-way now combined with
those lots.
b.Two parcels located immediately west of MUSD Parcel D, currently bearing
Assessor’s Parcel Numbers 226-04-014C and 226-04-1120.
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7.Term and termination.
a.Effective Date. This Agreement shall be effective (the “Effective Date”) on the date
of the last signature of a Party.
b.Term. Upon completion of the Dedications, the provisions of this Agreement
pertaining to the Dedications shall become permanent. Upon Marana’s annexation
of the unincorporated portion of MUSD Parcel D and/or District-owned
properties, this Agreement shall terminate. This Agreement shall terminate on the
20th anniversary of the Effective Date if and to the extent the Dedications or
annexations addressed by this Agreement have not by that time occurred.
c.Termination for conflict of interest. This Agreement can be terminated for a conflict
of interest as set forth in A.R.S. § 38-511, the relevant portions of which are hereby
incorporated by reference.
8.Construction of Agreement.
a.Entire agreement. This instrument constitutes the entire agreement between the
Parties pertaining to the subject matter of this Agreement, and all prior or
contemporaneous agreements and understandings, oral or written, are hereby
superseded and merged in this Agreement.
b.Amendment. This Agreement shall not be modified, amended, altered or changed
except by written agreement signed by the Parties.
c.Construction and interpretation. All provisions of this Agreement shall be construed
to be consistent with the intention of the Parties as expressed in the recitals.
d.Severability. If any provision of this Agreement or the application of it is declared
invalid or void by statute or judicial decision, such action shall have no effect on
other provisions and their application which can be given effect without the
invalid or void provision or application, and to this extent the provisions of this
Agreement are severable. If provision of this Agreement is declared invalid or
void, the Parties agree to meet promptly upon request of a Party in an attempt to
reach an agreement on a substitute provision.
9.Legal jurisdiction. Nothing in this Agreement shall be construed as either limiting or
extending the legal jurisdiction of the County, the District, or Marana.
10.No third party beneficiaries. Nothing in this Agreement is intended to create duties
or obligations to or rights in third parties not parties to this Agreement.
11.Compliance with laws. The Parties shall comply with all applicable federal, state and
local laws, rules, regulations, standards, and executive orders, without limitation to
those designated within this Agreement.
a.Anti-discrimination. The provisions of A.R.S. § 41-1463 and Executive Order 75-5,
as amended by Executive Orders 99-4 and 2009-9, issued by the Governor of the
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State of Arizona are incorporated by this reference as a part of this Agreement as
if set forth in full here.
b.Americans with Disabilities Act. This Agreement is subject to all applicable
provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C.
12101-12213) and all applicable federal regulations under the Act, including 28
CFR Parts 35 and 36.
12.Waiver. Waiver by any Party of any breach of any term, covenant or condition of this
Agreement shall not be deemed a waiver of any other term, covenant or condition, or
any subsequent breach of the same or any other term, covenant, or condition of this
Agreement.
13.Notification. All notices or demands upon either Party shall be in writing, unless
other forms are designated elsewhere, and shall be delivered in person or sent by mail
addressed as follows:
COUNTY: REAL PROPERTY SERVICES ADMINISTRATOR
Attn: Manager
201 N Stone Ave, 6th Floor
Tucson, AZ 85701
DISTRICT: PIMA COUNTY FLOOD CONTROL DISTRICT
Attn: Chief Engineer
201 N Stone Ave, 8th Floor
Tucson, AZ 85701
MARANA: TOWN OF MARANA
11555 W. Civic Center Drive
Marana, Arizona 85653
Notices shall be deemed delivered and received on the date of delivery, if delivered
in person, or on the third business day after mailing, if delivered by any form of mail.
A Party may, by written notice to the other Parties, designate another address or
person for receipt of notices under this Agreement.
14.Remedies. Any Party may pursue any remedies provided by law for the breach of
this Agreement. No right or remedy is intended to be exclusive of any other right or
remedy and each shall be cumulative and in addition to any other right or remedy
existing at law or in equity or by virtue of this Agreement.
IN WITNESS WHEREOF, County has caused this Agreement to be executed by the Chair
of its Board of Supervisors, upon resolution and attested to by the Clerk of the Board;
District has caused this Agreement to be executed by the Chair of its Board of Directors,
upon resolution and attested to by the Clerk of the Board; and the Marana has caused this
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Agreement to be executed by the Mayor upon resolution of the Mayor and Council and
attested to by its Clerk.
PIMA COUNTY FLOOD CONTROL DISTRICT
Chair, Board of Directors
Date: _________________
TOWN OF MARANA
Mayor
Date: __________________
ATTEST:
Clerk of the Board
ATTEST:
Town Clerk
PIMA COUNTY
Chair, Board of Supervisors
Date: _________________
ATTEST:
Clerk of the Board
Intergovernmental Agreement Determination
The foregoing intergovernmental agreement between PIMA COUNTY, the PIMA
COUNTY FLOOD CONTROL DISTRICT, and the TOWN OF MARANA has been reviewed
pursuant to A.R.S. § 11-952 by the undersigned, who have determined that it is in proper
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form and is within the powers and authority granted under the laws of the State of
Arizona to the Party to this Agreement represented by the undersigned.
PIMA COUNTY FLOOD CONTROL DISTRICT:
Deputy County Attorney
Date: _________________
PIMA COUNTY:
Deputy County Attorney
Date: _________________
TOWN OF MARANA:
Town Attorney
Date: __________________
List of Exhibits
Exhibit AThe Replat Area
Exhibit BMUSD Parcel D
Exhibit CRestrictive Covenant
AMENDED Regular Council Meeting 09/01/2020 Page 155 of 210
EXHIBIT A TO INTERGOVERNMENTAL AGREEMENT
AMENDED Regular Council Meeting 09/01/2020 Page 156 of 210
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AMENDED Regular Council Meeting 09/01/2020 Page 157 of 210
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DECLARATION OF CONDITIONS, COVENANTS, AND RESTRICTIONS RUNNING WITH THE LAND
- 1 -
DECLARATION OF CONDITIONS, COVENANTS, AND RESTRICTIONS
RUNNING WITH THE LAND
These Covenants, Conditions and Restrictions (these “CCRs”) are made by PIMA
COUNTY FLOOD CONTROL DISTRICT, a political subdivision of the State of Arizona
(“Declarant”).
1. GENERAL
1.1.Affected Property. Declarant is the owner of the land referred to in these CCRs as
the Affected Property, legally described and depicted in Exhibit A attached to and
incorporated by this reference in this instrument.
1.2.Purpose. These CCRs are executed to satisfy Declarant’s obligations arising from
the INTERGOVERNMENTAL AGREEMENT BETWEEN THE PIMA COUNTY FLOOD CONTROL
DISTRICT AND THE TOWN OF MARANA REGARDING OPEN SPACE NEAR THE EL RÍO PRESERVE
(the “Agreement”), dated _______________________________, 2020, by and between
Declarant and the Town of Marana.
1.3.Declaration. Declarant, for itself and future owners of any or all of the Affected
Property, hereby declares that all of the Affected Property and each part thereof shall be
owned, held, transferred, conveyed, sold, leased, rented, encumbered, used, occupied,
maintained, altered and improved subject to the covenants, conditions, restrictions and
other provisions set forth in these CCRs for the period these CCRs are in effect.
1.4.Common and General Plan. These CCRs are declared to be part of, pursuant to,
and in furtherance of a common and general plan of development, improvement,
enhancement and protection of the Affected Property.
1.5.Effect. The provisions of these CCRs are not personal and are intended to and
shall run with the land and, until their expiration or termination, shall bind, be a charge
upon and inure to the mutual benefit of (a) the owners of all or a portion of the Affected
Property, (b) Declarant (as it now exists or as it may be later reorganized, consolidated,
enlarged, or reincorporated), and (c) the Town of Marana.
2. RESTRICTIONS
2.1.Linear Park. The “Linear Park” means the Chuck Huckelberry Loop, a system of
paved, shared-use paths and short segments of buffered bike lanes connecting the Rillito,
Santa Cruz, and Pantano River Parks and other linear parks and greenways, one segment
of which is located adjacent to the north boundary of the Affected Property.
EXHIBIT C TO INTERGOVERNMENTAL AGREEMENT
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DECLARATION OF CONDITIONS, COVENANTS, AND RESTRICTIONS RUNNING WITH THE LAND
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2.2.Allowed Uses. Use of the Affected Property shall be limited to the following:
2.2.1.Amenities for the Linear Park, including comfort stations, restrooms and
parking, and public use of the Linear Park.
2.2.2.Access for ordinary maintenance and repair of the Linear Park and/or the
Bank Protection, including a storage shed not larger than 250 square feet for
equipment.
2.2.3.During an emergency or flood event, the temporary storage of heavy
equipment necessary to deal with the emergency.
2.2.4.Such additional uses as may be approved by resolution adopted by the Town
of Marana’s Mayor and Council.
2.3.Prohibited Uses. All uses other than those set forth in paragraph 2.2 above are
prohibited.
3. MISCELLANEOUS
3.1.Effective Date. These CCRs shall be effective on the date they are recorded in the
office of the Recorder of Pima County, Arizona.
3.2.Perpetual Duration. Unless amended as provided in paragraph 3.3 below, all
provisions, covenants, conditions and restrictions contained in these CCRs shall continue
in full force and effect in perpetuity.
3.3.Amendment. These CCRs may be amended only upon the concurrence of the
Town of Marana, Declarant (as it now exists or as it may be later reorganized,
consolidated, enlarged, or reincorporated), and (if different) the then owners of at least
75% of the land area of the Affected Property.
3.4.Enforcement. These CCRs may be enforced only by the Town of Marana.
IN WITNESS WHEREOF, DECLARANT has caused this DECLARATION OF CONDITIONS,
COVENANTS, AND RESTRICTIONS RUNNING WITH THE LAND to be signed by the undersigned
duly authorized officer and to be recorded thereafter.
“DECLARANT:”
PIMA COUNTY FLOOD CONTROL DISTRICT, a
political subdivision of the State of Arizona
By:
Its:
APPROVED AS TO FORM:
By:
Deputy Pima County Attorney
EXHIBIT C TO INTERGOVERNMENTAL AGREEMENT
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DECLARATION OF CONDITIONS, COVENANTS, AND RESTRICTIONS RUNNING WITH THE LAND
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STATE OF ARIZONA ) ss
County of Pima )
The foregoing instrument was acknowledged before me this ____ day of
________________________, 202___, by __________________________________________,
the _____________________________________ of PIMA COUNTY FLOOD CONTROL DISTRICT,
a political subdivision of the State of Arizona, on its behalf.
(Seal)
Notary Public
EXHIBIT C TO INTERGOVERNMENTAL AGREEMENT
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LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
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LA PUERTA DEL NORTE EAST
PRE-ANNEXATION DEVELOPMENT AGREEMENT
Town of Marana, Arizona.
THIS LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT (this
“Agreement”) is made and entered into by and between the TOWN OF MARANA, an
Arizona municipal corporation (the “Town”), and the MARANA UNIFIED SCHOOL
DISTRICT NO. 6, a political subdivision of the State of Arizona (“MUSD”). The Town
and MUSD are sometimes collectively referred to as the “Parties,” either one of which
is sometimes individually referred to as a “Party.” The term Party and Parties shall
include MUSD’s successors in interest of the Property as provided in, and subject to,
Section 17 hereof.
RECITALS
A.MUSD owns approximately 41.67 acres of land south of Coachline Boulevard
(“Coachline”) bearing Pima County (“County”) Assessor’s Parcel Numbers
(“APN”) 226-05-0070, 226-05-0080, 226-05-0610, and 226-05-1570, as depicted and
described at Exhibit A (the “Property”). The Property includes about 31.8 acres
that will be developed as a single-family home subdivision (the “Development
Area”) and about 9.87 acres that will be preserved as archeologically significant
open space (“Cultural Open Space”). Exhibit B depicts the Cultural Open Space
as Open Space “A,” and the Development Area as the remaining common areas,
rights of way, and lots. MUSD also owns approximately 11 acres of land located
north of Coachline (“North Parcel”) that includes about 8.8 acres of vacant land
(“County Open Space”) in the County currently identified as APN 226-04-014D, and
about 2.2 acres of vacant land (“Town Open Space”) in the Town limits currently
identified as APN 226-04-016H. The County Open Space, Town Open Space and
Cultural Open Space are collectively referred to as the “Open Space Parcels.”
B.MUSD has entered into an exchange agreement with Gladden Phase II, LLC
(“GL2”) to exchange the Property and North Parcel for certain other real property
owned by GL2 (the “GL2 Exchange”). GL2 has entered into a purchase agreement
with KB Home Tucson, Inc. (“KB”) to convey the Property and the North Parcel
post-exchange to KB. KB intends to develop the Property into a single-family home
residential subdivision with approximately 150 single-family homes (the
“Development”). MUSD and its successors in interest are referred to as the
“Developer.”
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C.To allow the Development to preserve the Cultural Open Space as non-developable
land, KB has filed a zoning variance with the County Board of Adjustment District
3 (“Board”), bearing the case name “P20VA00015 MARANA UNIFIED SCHOOL
DISTRICT NO 6 - N. COACHLINE BOULEVARD” (the “Variance Request”). The
Property’s current County zoning “TH” allows one single-family home per 8,000
square feet, and the Variance Request asks to allow one home per 4,800 square feet
with commensurate setbacks. The Variance Request will reduce lot sizes without
increasing density, therefore creating enough vacant land to preserve the Cultural
Open Space. County staff have expressed support for the Variance Request on the
condition that the Open Space Parcels are preserved and dedicated as permanent
open space to the County. The Developer is agreeable to a condition that requires
the dedication of the Open Space Parcels after both the Variance Request approval
and the Town’s approval of the Development’s final plat.
D.The Developer and the Town desire to annex the Property into the Town in order
to facilitate the improvement of the Development Area and the preservation of the
Open Space Parcels. The Town believes that it will derive substantial economic,
environmental, educational, and other benefits by including the Property within the
Town and facilitating the improvements to the Development Area. This will
provide the Town with additional sources of revenue, while preserving significant
open space for natural wildlife habitat at no expense to the Town.
E.The future development of the Property shall be subject to the rules and regulations
applicable to the Property, including but not limited to the following:
1.The Marana Land Development Code (the "Code"), collectively establishing,
among other things, the type of land uses, location, density and intensity of
such land uses, and community character of the Property, and providing for,
among other things, the development of housing and recreation/open space
opportunities; and
2.The approved Variance Request, including any conditions approved by the
Board that are within the jurisdiction of the Town.
F.In connection with the Development, the Town has requested the Developer
construct what are referred to in this Agreement as the Linda Vista Improvements
and the Water System Improvements, and to dedicate to the public a portion of the
Property referred to in this Agreement as the Additional Water System Area, all of
which the Developer is willing to do on the terms and conditions set forth in this
Agreement. The Parties acknowledge that the Development’s southern point of
ingress and egress will connect to West Linda Vista Boulevard (“Linda Vista”),
which is currently in substandard condition.
G.The Town is authorized by A.R.S. § 9-500.05 to enter into a development agreement
with a landowner or other person or entity having an interest in real property
located within the Town to facilitate development of the property by providing for,
among other things, the conditions, terms, restrictions, and requirements for
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development and public infrastructure and the financing of public infrastructure.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are
incorporated into this Agreement as though fully restated here, and the mutual covenants
set forth in this Agreement, the Parties hereby agree as follows:
1.Definitions. The following definitions apply to this Agreement:
(A)“Additional Water System Area” means the approximately 10,000 square feet
of the Property necessary to construct the Water System Improvements in the
location defined on the Development’s preliminary plat (“Pre-plat”).
Developer will dedicate the Additional Water System Area to the Town in
exchange for the Shuttered Well Site.
(B)“Annexation” means the annexation of the Property into the Town as
contemplated by this Agreement.
(C)“Construction Sales Tax Revenues” mean those portions of the Town’s
transaction privilege taxes (currently 4%) generated pursuant to Section 8-415
or 8-416 of the Marana Tax Code (or corresponding sections of successor
codes) from construction contracting or speculative builder activities
occurring as part of the Development (including but not limited to the
construction of the Linda Vista Improvements and the Water System
Improvements).
(D)“Developer” is defined in recital B above.
(E)“Development” is defined in recital B above.
(F)“Development Regulations” collectively mean the existing Code, the
Translational Zoning including the approved Variance Request and
conditions, and this Agreement, which collectively set forth the basic land
uses, densities and intensities of land uses currently authorized for and
development regulations related to the Property.
(G)“Linda Vista Improvements” means the design, demolition, and
reconstruction of Linda Vista as a Minor Collector, as shown on Exhibit C,
from its intersection with North Silverbell Road eastward to the southern
entrance of the Development, as depicted on Exhibit D. The Linda Vista
Improvements will include sidewalks and curbing on only one side of the
roadway, in a location mutually agreed to by the Parties.
(H)“Onsite” means within the boundaries of the Property.
(I)“Public Improvements” means the Linda Vista Improvements.
(J)“Public Improvement Costs” means all costs, expenses, fees, transaction
privilege taxes and charges actually incurred and paid by or on behalf of the
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Developer to contractors, architects, engineers, surveyors, governmental
agencies, other professionals and consultants, and other third parties for
materials, labor, planning, design, engineering, surveying, site excavation
and preparation, governmental permits and payments, payment and
performance bonds, other professional services, and all other costs and
expenses related or incidental to and reasonably necessary for, the
acquisition, improvement, construction, installation, or provision of the
Public Improvements and warranting them for one year after completion.
(K)“Reimbursement Account” means a separate account within the Town’s
General Fund or accounted for by an appropriate book or ledger entry
designation for the purpose of making Reimbursement Payments.
(L)“Reimbursement Payments” is defined in paragraph 6(C) below.
(M)“Shuttered Well Site” means the approximately 10,000 square feet of land
owned by the Town and identified as APN 226-05-149B containing an
abandoned Marana Water well that is surrounded by the Property. The Town
shall abandon and convey the Shuttered Well Site to the Developer in
exchange for the Additional Water System Area.
(N)“Town Engineer” means the duly appointed town engineer of the Town of
Marana.
(O)“Town’s Share of Public Improvement Costs” means fifty percent (50%) of
all Public Improvement Costs for the Linda Vista Improvements, except that
the Town’s reimbursements for Public Improvements shall not exceed Four
Hundred Thousand and 0/100 Dollars ($400,000.00).
(P)“Water System Improvements” means the demolition and replacement of the
Water Tank Area’s water storage tank and booster with a 100,000-gallon water
tank and booster station, along with eliminating the pipes connecting the
water main to the Shuttered Well Site. The Water System Improvements will
be constructed on the Water Tank Area and Additional Water System Area as
defined on the Pre-plat.
(Q)“Water Tank Area” means the land currently owned by the Town of Marana
and identified as APN 226-03-002A, containing the existing Marana Water
booster and water storage tank.
2.Annexation and original zoning. The Town has initiated the Annexation process to
annex the Property into the Town by filing a blank annexation petition with the
Pima County Recorder, Sequence No. 20202100291, consistent with the
requirements of Arizona Revised Statutes (“ARS”) § 9-471 and all other applicable
laws, ordinances and rules (“Annexation Laws”). The Town has provided timely
notice and held the public hearing as required by the Annexation Laws. Pursuant
to the requirements of the Annexation Laws, the Parties agree to the following:
(A)Petition & Council Action: Following the process defined in ARS § 9-471 and
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the Town’s approval of this Agreement, the Developer shall sign and deliver to
the Town the Annexation petition (“Petition”) for the Property. The Town agrees
to schedule the Annexation ordinance for adoption by the Town Council at the
first possible Town Council meeting after the Developer has submitted the
signed Petition.
(B)Original Zoning: The Annexation Laws require the Town to translate the
Property’s original Town zoning from the lawful uses, activities and zoning
in the County, and without permitting densities or uses that are greater than
those permitted in the County prior to annexation. To establish original
Town zoning for the Property that is consistent with the Property’s current
lawful uses in the County and minimizes legal nonconforming uses, upon
Annexation the Town shall impose the R-3.5 zoning district in the Town’s
Land Development Code (the “Translational Zoning”). The Town also
agrees to incorporate into the Translational Zoning the minimum lot size and
setbacks, along with any variance conditions, that are approved in the
Variance Request. The Town Council will adopt the Property’s Translational
Zoning at the same Town Council meeting at which it adopts the
Annexation.
(C)Failure to Adopt Annexation: It is understood by the Parties that the Town
Council retains the discretion to approve or deny the Annexation ordinance. In
the event that the Town Council decides not to adopt the Annexation ordinance
that annexes the Property into the Town, all provisions of this Agreement shall
be void and of no force or effect; except that the Parties agree that Section 4(A)
shall survive and continue to be binding on the Town and the Developer. In
the event the Town Council has not adopted the Annexation within forty-five
(45) days after the Developer has signed and submitted the Petition to the Town,
the Town Council shall not take any further action regarding the Annexation
based on the submitted Petition, and all other provisions of this Agreement shall
automatically and immediately become null and void; except that the Parties
agrees that Section 4(A) shall survive and continue to be binding on the Town
and the Developer. The Developer may extend the foregoing forty-five (45) day
deadline for up to another forty-five (45) days by written notice to the Town.
3.Development Plans.
(A)Development Review. The Development shall be developed in accordance
with the Development Regulations. Upon the Developer’s compliance with
the applicable development review and approval procedures and
substantive requirements of the Development Regulations, the Town agrees
to issue such permits or approvals for the Development as may be requested
by the Developer.
(B)Review Timing. The Town acknowledges the necessity for prompt review
by the Town of all plans, plats, permits, and other materials (the "Submitted
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Materials") submitted by the Developer to the Town hereunder or pursuant
to any zoning procedure, permit procedure, or other governmental
procedure pertaining to the development of the Property and agrees to use
its best efforts to accomplish such prompt review of the Submitted Materials
whenever possible. The Town Representative, as defined in Section 15(A),
shall ensure that Submitted Materials are reviewed in a timely manner.
4. On-site Infrastructure.
(A)Water Utilities. The Property is located within the Marana Water’s water
service area and Marana Water’s designation as having an assured water
supply pursuant to ARS § 45-576 shall apply to the entire Property. The Town
agrees that Marana Water shall provide municipal water service to the Property
and serve the Development’s water utilities on the same terms and conditions
as it provides water to other residential customers. The Developer shall be
responsible for the construction of all Onsite water utility infrastructure,
including the 8-inch waterline internal to the subdivision.
(B)Wastewater. It is understood that the Developer will obtain approval from
County Wastewater Reclamation for Onsite wastewater collection and
treatment for the Development. The Developer must show proof of wastewater
system approval to the Town before the Town will issue any building permits.
(C)Roadways. The Developer shall be responsible for the construction of all of the
Development’s Onsite roadways. As a condition of the Town’s approval of the
Development, and not as a separate legal obligation, the Developer must
substantially complete construction of at least one Onsite roadway that
provides a connection within the Property between Linda Vista and Coachline
before seeking occupancy of any structure other than model homes.
(D)Onsite Private Recreational Facilities. The Parties acknowledge that the
Developer is designing its Onsite recreational facilities with the goal of
complying with the major provisions of the Town’s yet to be adopted draft
Recreational Area Design Manual, specifically the requirement for 350 square
feet of Onsite park space per unit, and amenities to include a dog park (the
“New Park Regulations”). The Town agrees that the Development must
comply with the Code’s Park Regulations, Code Ch. 13-1, in effect on the
Effective Date, except that the Town will approve the Development’s Onsite
recreational facilities that comply with the New Park Regulations referred to
herein.
5. Offsite improvements construction and reimbursement.
(A)Improvement Completion. As a condition of the Town’s approval of the
Development, and not as a separate legal obligation, the Developer must
substantially complete construction of the Water System Improvements before
seeking occupancy of any structure other than model homes. The Town agrees
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that Developer shall commence the site work for the construction of the Linda
Vista Improvements on or before the date that Town issues the building permit
for the Development’s fiftieth (50th) residential home. Model home lots may not
be sold until they have been released from subdivision assurances.
(B)Improvement Reimbursement. As a condition precedent to receiving
Reimbursement Payments under paragraph 6(C) of this Agreement, and not as
a separate contractual obligation, the Developer shall, in conjunction with its
construction of the Development and in accordance with the State of Arizona
and the Town public infrastructure construction procurement laws and
procedures:
(i)Design and construct the Public Improvements; and
(ii)Pay all Public Improvement Costs for the Public Improvements as
they become due.
(C)Access. The Developer’s obligation to construct the Linda Vista Improvements
is conditioned on Linda Vista remaining a public right of way with unrestricted
access to the Property’s southern boundary adjacent to Linda Vista.
(D)Permit and review fee waiver. The Town will waive 60% of all plan review fees
and inspection and construction permit fees for the Linda Vista Improvements.
(E)Maintenance. Once the Public Improvements are completed by the Developer
and accepted by the Town, and the warranty has expired, the Town shall have
full operation and maintenance responsibility for the Public Improvements.
(F)Defined Improvements. Developer is not required to complete any off-site
infrastructure improvements other than the Water System Improvements and
the Linda Vista Improvements defined herein.
6. Construction Sales Tax Reimbursement.
(A)Reimbursement amount. The Town shall make Reimbursement Payments to the
Developer for the Town’s Share of Public Improvement Costs pursuant to
paragraph 6(C) below. The Developer shall submit to the Town quarterly
statements showing the actual Public Improvement Costs incurred and paid to
date for the Linda Vista Improvements. Quarterly statements shall be provided
until the total amount of all Reimbursement Payments to the Developer equals
the Town’s Share of Public Improvement Costs or until the 15th anniversary of
the Effective Date, whichever first occurs. Within 60 days thereafter, the
Developer shall provide a final statement to the Town. The Developer shall
provide the Town with invoices or other backup information reasonably
requested by the Town to confirm the accuracy of the Developer’s quarterly
statement of costs and contributions or credits.
(B)Reimbursement Account. The Town shall deposit the Construction Sales Tax
Revenues into the Reimbursement Account as they are received from the
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Arizona Department of Revenue, beginning with the first such revenues
generated from the Development and ending upon the expiration of this
Agreement. Funds in the Reimbursement Account shall be reimbursed to the
Developer pursuant to paragraph (C) below.
(C)Reimbursement Payments. The Town shall pay the Developer within the first 30
days of each calendar quarter the lesser of (i) the Town’s Share of Public
Improvement Costs shown on the most recent unpaid quarterly statement and
(ii) all funds in the Reimbursement Account (“Reimbursement Payments”).
Reimbursement Payments shall begin the first calendar quarter after all of the
following have occurred: (a) the Developer has incurred Public Improvement
Costs for the Public Improvements; (b) the Developer has submitted the first
quarterly statement pursuant to paragraph (A) above; and (c) the Town has
received Construction Sales Tax Revenues generated by the Development. Any
funds accrued in the Reimbursement Account and owed to the Developer for the
Town’s Share of Public Improvement Costs but not yet disbursed to the
Developer upon the expiration of this Agreement shall be paid to the Developer
within 30 days after the expiration of this Agreement.
(D)Effect of loss of Construction Sales Tax Revenues. If the laws of the State of
Arizona are revised in a way that reduces or eliminates Construction Sales Tax
Revenues, the Town shall make quarterly deposits into the Reimbursement
Account from such funding, if any, that the Town receives under then-existing
laws of the State of Arizona to replace the reduced or eliminated Construction
Sales Tax Revenues, in an amount that is proportional, in the Town’s Finance
Director’s reasonable opinion, to the Construction Sales Tax Revenues that the
Town would have received if the laws of the State of Arizona had not been so
revised.
(E)No Town representation of sufficiency of Reimbursement Payments. The
Developer acknowledges and understands that the amount of the Construction
Sales Tax Revenues depends on many factors and may be insufficient to pay all
of the Town’s Share of Public Improvement Costs.
(F)Developer audit. Not more than once each calendar year, the Developer may, at
its own cost, audit Town sales tax returns and other appropriate financial records
of the Town to assure prompt and accurate deposit into the Reimbursement
Account of all revenues as required pursuant to this Agreement. The Developer
audit authorized by this paragraph shall be subject to all applicable laws that
may prohibit or limit the dissemination or use of transaction privilege tax and
related information. Before the Developer audit occurs, the Developer shall
obtain and provide to the Town written waivers of confidentiality sufficient to
satisfy the requirements of Arizona Revised Statutes § 42-2003(A)(6) from each
taxpayer whose sales tax returns and other financial records are provided by the
Town in connection with the audit.
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(G)Annual report. Within 45 days following the end of each Town fiscal year, the
Town shall deliver to the Developer a report of all Construction Sales Tax
Revenues generated by or attributable to the Development which have been
utilized by the Town in determining the amount deposited into the
Reimbursement Account. The report shall be restricted to information that may
be released by the Town without violating applicable laws that may prohibit or
limit the dissemination or use of transaction privilege tax and related
information. The report will not contain information capable of identifying
confidential information of any particular taxpayer unless and until the
Developer has obtained and provided to the Town written waivers of
confidentiality sufficient to satisfy the requirements of Arizona Revised Statutes
§ 42-2003 from each taxpayer whose confidential information is revealed in the
report.
(H)Limitations. During the Term of this Agreement, the Town shall not enter into
any agreement or transaction which impairs the rights of the Developer under
this Agreement, including, without limitation, the right to receive the
Reimbursement Payments and the proceeds of the Reimbursement Account in
accordance with the procedures established in this Agreement.
(I)Contractor and subcontractor disaggregation of tax information for the
Development; release of tax information. The Developer shall require each
contractor and subcontractor responsible for the payment of construction sales
tax for work attributable to the Development (“Construction Sales Tax”) to
separately report Construction Sales Tax attributable to the Development. The
Developer shall exercise reasonable efforts to obtain from each contractor and
subcontractor doing work attributable to the Development a consent to release
of tax information in a form reasonably acceptable to the Town. If the separate
report required by this paragraph is not provided to the Town, the Town shall
make a reasonable estimate of the Construction Sales Tax Revenues derived from
the Development based on all information available to the Town, including
information provided by the Developer, and the good faith certification by the
Town’s Finance Director shall be considered final and binding upon the
Developer. The final certification of the Town’s Finance Director shall be subject
to all applicable laws that may prohibit or limit the dissemination or use of
transaction privilege tax and related information.
7. Water system Improvements land exchange. The Parties acknowledge that the Water
System Improvements will not fit within the current boundary of the Water Tank
Area, and that the Additional Water System Area will be necessary to construct
these improvements. To provide sufficient land for the Water System
Improvements, the Developer agrees to dedicate the Additional Water System Area
to the Town as part of the Development’s final plat. The Additional Water System
Area is shown on the Pre-plat, or as may be modified during the plat review process
by mutual agreement of the Parties. In exchange for and concurrently with the
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Developer’s dedication of the Additional Water System Area to the Town, the
Town, at its sole cost and expense, shall abandon and convey fee title to the
Shuttered Well Site to the Developer via special warranty deed or such other legal
mechanism agreed to between the Parties. To allow for construction of the Water
System Improvements and demolition and site improvements of the Shuttered Well
Site, the Town shall grant Developer any temporary construction easements
necessary for development of these areas.
8. Drainage Infrastructure.
(A)Drainage facilities and Coachline: The Parties acknowledge that the Developer,
in order to provide for adequate drainage infrastructure at the Property’s
northern boundary as approved by the Town Engineer, may require an
additional 24-inch drainage pipe (“Pipe”) to accompany the existing “Coachline
Boulevard Phase 2 Bleeder Pipe” (WLB Job No. 186031-P004) that extends under
Coachline, as approved by the Town on June 4, 2001. Conditioned on the
approval by the Town Engineer that the Development requires the additional
Pipe, the Town agrees that Developer may install the Pipe with an open
pavement cut on and under Coachline, pursuant to the Town Code § 12-7-9.
(B)Eminent domain for southern drainage facilities: The Developer anticipates the
need to acquire a drainage easement across land southeast of the Property to
benefit the Development and surrounding areas. The Developer will use
commercially reasonable efforts to acquire any and all property rights needed
to construct offsite drainage facilities to serve the Property. The Developer shall
not construct these offsite drainage facilities until either (i) the Developer has
acquired the necessary property rights pursuant to this paragraph or, (ii) the
Town has obtained possession of the necessary property rights by eminent
domain, which the Town shall exercise by filing a condemnation lawsuit in
Pima County Superior Court within 180 days after the Developer advises the
Town in writing that it has been unable to obtain the necessary property rights.
If the Town exercises its power of eminent domain pursuant to this paragraph,
the Developer shall pay all costs of condemnation, including but not limited to
the condemnation award to the property owners, costs of litigation, and
reasonable attorneys’ fees. If the Town settles a condemnation lawsuit, the
Developer shall pay the settlement costs, provided that those costs do not
exceed the higher of (a) 120% of the appraised value of the property rights
acquired or (b) an amount approved by the Developer.
9.School improvement contribution. The Developer agrees to make a contribution to
MUSD in the amount of One Thousand Two Hundred Dollars ($1,200.00) per
subdivided residential lot (“Lot”) within the Property (“School Contribution”). The
School Contribution shall be due and payable at the time a building permit is issued
for each Lot within the Property. Developer also agrees to make a contribution to
the Marana Unified School District Foundation in the amount of One Thousand
Two Hundred Fifty Dollars ($1,250.00) per Lot within the Property (“Foundation
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LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
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Contribution”). The Foundation Contribution shall be due and payable at the time
that such Lot, together with the completed residential dwelling located thereon, is
first sold to a retail homebuyer in a retail sale, and shall be payable out of the escrow
established to consummate the closing of such transaction.
10. Ownership and control of open space.
(A)Dedicated Open Space. As contemplated by the Variance Request, the
Developer shall dedicate the Open Space Parcels to the County, and such
dedication shall be conditioned on the Town’s approval of the Development’s
final plat. To facilitate this dedication, the Town agrees to approve and execute
an intergovernmental agreement with the County to allow the County to own
any portion of the Open Space Parcels that are currently in or potentially will
be within the Town limits, pursuant to ARS § 11-251.19.
(B)Common Areas. Common areas and any areas to be preserved as natural open
space or undisturbed areas within the Development Area as shown on any plat
for the Property other than the Cultural Open Space (the “Common Areas”)
may be conveyed to a non-profit entity for management, and may be protected
by deed restrictions, declarations of restrictive covenants, and/or other
instruments.
11.Term. This Agreement shall become effective upon the later of its execution by all
the Parties and the effective date of the Town Council resolution approving this
Agreement (the “Effective Date”). The term of this Agreement (“Term”) shall begin
on the Effective Date and, unless sooner terminated by the mutual consent of the
Parties, shall automatically terminate and shall thereafter be void for all purposes
on the 15th anniversary of the Effective Date, provided Marana Water’s obligations
under Section 4(A) shall survive. The Parties agree that if the GL2 Exchange does
not occur for any reason whatsoever and that the Development contemplated in
this Agreement does not commence, that the Developer may terminate this
Agreement upon written notice to the Town, except that if the Town Council has
approved the Annexation, the Annexation shall remain in effect and all other
provisions of this Agreement may be terminated.
12. Amendments to Agreement. The Town and Developer agree to cooperate and in good
faith pursue any amendments to this Agreement that are reasonably necessary to
accomplish the goals expressed in the Translational Zoning, Variance Request, and
the Code. Any amendment to the Agreement shall be approved pursuant to Section
17 herein.
13.Termination upon sale to the public. This Agreement shall terminate without the
execution or recordation of any further document or instrument as to any lot that
has been finally subdivided and individually (and not in “bulk”) leased (for a
period of longer than one year) or sold to the end purchaser or user thereof, and
thereupon such lot shall be released from and no longer be subject to or burdened
by the provisions of this Agreement. Further, this Agreement shall terminate
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LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
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without the execution or recordation of any further document or instrument as to
any Common Areas that are conveyed to a non-profit entity for management, and
upon such conveyance such Common Areas shall be released from and no longer
be subject to or burdened by the provisions of this Agreement.
14.No partnership or joint venture. Nothing in this Agreement shall be understood or
construed to create or imply a partnership or joint venture between the Developer
and the Town
15.Cooperation and alternative dispute resolution.
(A)Appointment of representatives. To further the commitment of the Parties to
cooperate in the progress of the development of the Property, the Town and
the Developer each shall designate and appoint a representative to act as a
liaison between the Town and its various departments and the Developer.
The initial representative for the Town (the “Town Representative”) shall be
the Town Manager, and the initial representative(s) for the Developer shall
be Dan Contorno (MUSD), James Gaulin (GL2) and Andrew Gasparro (KB)
or a replacement(s) to be selected by the Developer. The representatives shall
be available at all reasonable times to discuss and review the performance of
the Parties and the development.
(B)Non-performance; remedies. If either Party does not perform under this
Agreement (the “Non-Performing Party”) with respect to any of that Party’s
obligations under this Agreement, the other Party (the “Demanding Party”)
shall be entitled to give written notice in the manner prescribed in paragraph
16 below to the Non-Performing Party, which notice shall state the nature of
the non-performance claimed and make demand that such non-performance
be corrected. The Non-Performing Party shall then have (i) 15 days from the
date of the notice within which to correct the non-performance if it can
reasonably be corrected by the payment of money, or (ii) 30 days from the
date of the notice to cure the non-performance if action other than the
payment of money is reasonably required, or if the non-monetary non-
performance cannot reasonably be cured within 30 days, then such longer
period as may be reasonably required, provided and so long as the cure is
promptly commenced within 30 days and thereafter diligently prosecuted to
completion. If any non-performance is not cured within the applicable time
period set forth in this paragraph, then the Demanding Party shall be entitled
to begin the mediation and arbitration proceedings set forth in this
paragraph. The Parties agree that due to the size, nature and scope of the
development, and due to the fact that it may not be practical or possible to
restore the property to its condition prior to Developer’s development and
improvement work, once implementation of this Agreement has begun,
money damages and remedies at law will likely be inadequate and that
specific performance will likely be appropriate for the non-performance of a
covenant contained in this Agreement. This paragraph shall not limit any
AMENDED Regular Council Meeting 09/01/2020 Page 173 of 210
LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
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contract or other rights, remedies, or causes of action that either Party may
have at law or in equity; provided, however, each Party waives any right to
seek recovery of, or recover, any speculative, consequential, lost profits,
punitive, exemplary, or any other damages, other than actual damages and
reimbursement for its costs and expenses incurred in enforcing this
Agreement. Notwithstanding the foregoing, the foregoing waiver of
damages shall not apply to any claims arising from a Party’s fraud or
intentional bad faith misconduct.
(C)Mediation. If there is a dispute under this Agreement which the Parties
cannot resolve between themselves, the Parties agree that there shall be a 45-
day moratorium on arbitration during which time the Parties agree to
attempt to settle the dispute by nonbinding mediation before
commencement of arbitration. The mediation shall be held under the
commercial mediation rules of the American Arbitration Association. The
matter in dispute shall be submitted to a mediator mutually selected by the
Developer and the Town. If the Parties cannot agree upon the selection of a
mediator within seven days, then within three days thereafter the Town and
the Developer shall request the presiding judge of the Superior Court in and
for the County of Pima, State of Arizona, to appoint an independent
mediator. The mediator selected shall have at least five years’ experience in
mediating or arbitrating disputes relating to real estate development. The
cost of any such mediation shall be divided equally between the Town and
the Developer. The results of the mediation shall be nonbinding on the
Parties, and any Party shall be free to initiate arbitration after the
moratorium.
(D)Arbitration. After mediation, as provided for in paragraph 15(C), any
dispute, controversy, claim or cause of action arising out of or relating to this
Agreement shall be settled by submission of the matter by both Parties to
binding arbitration (to occur in Pima County) in accordance with the rules of
the American Arbitration Association and the Arizona Uniform Arbitration
Act, A.R.S. § 12-501 et seq., and judgment upon the award rendered by the
arbitrator(s) may be entered in a court having jurisdiction.
16.Notices. All notices, requests and other communications under this Agreement shall
be given in writing and either (i) personally served on the party to whom it is given,
or (ii) mailed by registered or certified mail, postage prepaid, return receipt
requested, or (iii) sent by private overnight courier such as Federal Express or
Airborne, or (iv) transmitted by facsimile (provided that a confirming copy of the
facsimile transmission is mailed on the date of such transmission), addressed as
follows:
If to the Town:
TOWN OF MARANA
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LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
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11555 W. Civic Center Drive, Bldg. A3
Marana, Arizona 85653-7006
Telephone: (520) 382-1900
Fax: (520) 382-1901
If to Developer:
To MUSD: Marana Unified School District No. 6
Attention: Dan Contorno
11279 W. Grier Road
Marana, Arizona 85653
With a Copy to: DeConcini McDonald Yetwin & Lacy, P.C.
Attention: Spencer Smith
2525 E. Broadway, Suite 200
Tucson, AZ 85716-5300
To GF2: Gladden Phase II, LLC
1350 Avenue of the Americas, Suite 1600
New York, New York 10019
Attention: Frank J. Walter III/ Christopher F. Bennett
Telephone: 212.977.3708
Facsimile: 212.977.5500
E-mail: frankwalter@petruspartners.com
cfb@petruspartners.com
And: Crown West Land Group
333 East Wetmore Road, Suite 250
Tucson, Arizona 85705
Attention: Dean Wingert
Telephone: 520.888.3962
E-mail: dwingert@crownwest.com
with a copy to: Fennemore Craig, P.C.
2394 East Camelback Road, Suite 600
Phoenix, Arizona 85016-3429
Attention: Sean M. Sabo
Telephone: 602.916.5438
Facsimile: 602.916.5638
E-mail: ssabo@fclaw.com
To KB: KB Home Tucson, Inc.
3501 E. Speedway, Suite 101
AMENDED Regular Council Meeting 09/01/2020 Page 175 of 210
LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
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Tucson, AZ 85716
Attn: Amy McReynolds
Telephone: 520-918-3450
Facsimile: 602-282-3068
E-Mail: amcreynolds@kbhome.com
with a copy to: KB Home Tucson, Inc.
3501 E. Speedway, Suite 101
Tucson, AZ 85716
Attn: Andrew Gasparro
Telephone: 520-918-3450
Facsimile: 602-282-3068
E-Mail: apgasparro@kbhome.com
with a copy to: KB Home
10429 South 51st St., Ste. 100
Phoenix, AZ 85044
Attn: Michael O. Andersen, Esq.
Telephone: 480-758-3059
Facsimile: 480-758-3050
E-Mail: moandersen@kbhome.com
Attn: Marie Vozikis
Telephone: 702-266-8412
Facsimile: 702-266-8623
E-Mail: mvozikis@kbhome.com
with a copy to: Gammage & Burnham, PLC
Two North Central Avenue - 15th Floor
Phoenix, AZ 85004
Attn: Thomas J. McDonald and James B. Senften
Telephone: 602-256-0566
Facsimile: 602-256-4475
E-Mail: tmcdonald@gblaw.com and jsenften@gblaw.com
with a copy to Lazarus & Silvyn, PC
5983 East Grant Road, Suite 290
Tucson, AZ 85712
Telephone: 520-207-4464
Facsimile: 520-300-9662
E-Mail: rjuneman@lslawaz.com
All notices shall be deemed given when delivered or transmitted by facsimile or, if
mailed as provided above, on the second day after the day of mailing, and if sent
by overnight courier, on the next day after the date of deposit with the courier. Any
party may change its address for the receipt of notices at any time by giving written
AMENDED Regular Council Meeting 09/01/2020 Page 176 of 210
LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
- 16 -
notice thereof to the other parties in accordance with the terms of this section. The
inability to deliver notice because of a changed address of which no notice was
given, or rejection or other refusal to accept any notice, shall be deemed to be the
effective receipt of the notice as of the date of such inability to deliver or rejection
or refusal to accept.
17.Miscellaneous.
(A)This Agreement may not be modified except in a writing signed by the
Parties.
(B)Time is of the essence of this Agreement.
(C)This Agreement shall be governed by and interpreted in accordance with the
laws of the State of Arizona, and any lawsuit to enforce any provision of this
Agreement or to obtain any remedy with respect to this Agreement shall be
brought in the Pima County Superior Court, and for this purpose the Parties
expressly and irrevocably consent to the jurisdiction of the Pima County
Superior Court.
(D)If either of the Parties fails to perform any of its obligations under this
Agreement or if a dispute arises concerning the meaning or interpretation of
any provision of this Agreement, the defaulting party or the party not
prevailing in the dispute, as the case may be, shall pay any and all costs and
expenses incurred by the other party in enforcing or establishing its rights
under this Agreement, including, without limitation, court costs and
reasonable attorneys’ fees.
(E)This Agreement may be executed in identical counterparts, each of which
shall be deemed to be an original, but all of which shall constitute one and
the same instrument. In addition, this Agreement may contain more than
one counterpart of the signature pages and this Agreement may be executed
by the affixing of the signature pages, and all of such counterpart signature
pages shall be read as though one, and they shall have the same force and
effect as though all the signers had signed a single signature page.
(F)This Agreement shall be binding upon and inure to the benefit of the Parties
and their respective successors in interest and assigns; provided, however,
that:
(i)The Town may not assign any of its rights, obligations, or liabilities
under this Agreement without Developer’s consent;
(ii)upon the conveyance of all of the Property to a single grantee, the
grantor shall automatically be released from any further obligations
or liabilities under, and shall have no further rights under (including,
without limitation, the right to any notices) this Agreement and this
Agreement shall thereafter bind the grantee who shall have all rights,
obligations, and liabilities of the Developer and owner of the Property
AMENDED Regular Council Meeting 09/01/2020 Page 177 of 210
LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
- 17 -
under this Agreement and shall be considered the “Developer” for all
purposes hereunder; and
(iii)in no event shall this Agreement be binding on or burden the property
of a purchaser of a home in the Development.
Notwithstanding anything to the contrary contained in this Agreement,
unless and until GL2 or KB acquires the Property, neither GL2, nor KB,
shall have any obligations or liabilities under this Agreement.
(G)This Agreement is subject to A.R.S. § 38-511, which provides for cancellation
of contracts in certain instances involving conflicts of interest.
(H)If any provision of this Agreement is declared void or unenforceable by a
court of competent jurisdiction, such provision shall be severed from this
Agreement, which shall otherwise remain in full force and effect if the
remaining provisions permit the Parties to achieve the practical benefits of
the arrangements contemplated by this Agreement. If any applicable law or
court of competent jurisdiction prohibits or excuses the Town or the
Developer, as applicable, from undertaking any contractual commitment to
perform any act hereunder, this Agreement shall remain in full force and
effect, but the provisions requiring such action shall be deemed to permit the
Town or the Developer, as applicable, to take such action at its discretion, if
such a construction is permitted by law.
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the last date set
forth below their respective signatures.
AMENDED Regular Council Meeting 09/01/2020 Page 178 of 210
LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
- 18 -
THE “TOWN”:
TOWN OF MARANA, an Arizona municipal corporation
By:
Mayor Ed Honea
Date:
ATTEST:
Cherry Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
State of )
ss
County of )
The foregoing instrument was acknowledged before me on by
, the of THE TOWN OF
MARANA, an Arizona municipal corporation.
(Seal)
Notary Public
AMENDED Regular Council Meeting 09/01/2020 Page 179 of 210
LA PUERTA DEL NORTE EAST PRE-ANNEXATION DEVELOPMENT AGREEMENT
- 19 -
“MUSD”:
MARANA UNIFIED SCHOOL DISTRICT NO. 6,
a political subdivision of the State of Arizona
By:
Its:
Date:
State of )
ss
County of )
The foregoing instrument was acknowledged before me on by
, the of MARANA
UNIFIED SCHOOL DISTRICT NO. 6, a political subdivision of the State of Arizona.
(Seal)
Notary Public
AMENDED Regular Council Meeting 09/01/2020 Page 180 of 210
501 W Wetmore Rd Tucson, Arizona 85705 Phone: 520.620.9870 www.perryengineering.net
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EXHIBIT A TO PRE-ANNEXATION DEVELOPMENT AGREEMENT
AMENDED Regular Council Meeting 09/01/2020 Page 182 of 210
501 W Wetmore Rd Tucson, Arizona 85705 Phone: 520.620.9870 www.perryengineering.net
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EXHIBIT A TO PRE-ANNEXATION DEVELOPMENT AGREEMENT
AMENDED Regular Council Meeting 09/01/2020 Page 183 of 210
ANNEXATION EXHIBIT
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EXHIBIT B TO PRE-ANNEXATION DEVELOPMENT AGREEMENT
AMENDED Regular Council Meeting 09/01/2020 Page 185 of 210
EXHIBIT C TO PRE-ANNEXATION DEVELOPMENT AGREEMENT
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0Legend400.00Linda Vista Street SectionNotes:800.0FeetThis map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map are subject to Pima County's ITD GIS disclaimer and use restrictions.8/19/2020Primitive Roads, Pima CountyStreets - AllParcelsEXHIBIT D TO PRE-ANNEXATION DEVELOPMENT AGREEMENT
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Council-Regular Meeting A3
Meeting Date:09/01/2020
To:Mayor and Council
Submitted For:Jim Conroy, Parks & Recreation Director
From:Frank Cassidy, Town Attorney
Date:September 1, 2020
Strategic Plan Focus Area:
Recreation
Strategic Plan Focus Area Additional Info:
Principle Statement 1: We will promote healthy and active lifestyles through …
high-quality recreational amenities for Marana residents and visitors.
Goal 4. Continue creating path, greenway and trail linkage to parks, recreation facilities,
schools, commercial development and other public infrastructure.
Subject:Resolution No. 2020-096: Relating to Development; amending the
infrastructure improvements plan supporting development impact fees
for parks and recreation facilities by revising the projects included in the
infrastructure improvements plan and shifting the anticipated
development impact fee funding among those projects without changing
the amount of the fee or the level of service (Jim Conroy)
Discussion:
The Town Council held a July 14 study session on this item. Based on the direction given
at that study session, this item has been brought through the process required by state
law and is now ready for formal adoption.
The Town's infrastructure improvements plan for parks and recreation facilities (the
"Parks IIP") identifies the projects and funding levels for parks and recreation facilities
that are proposed to be funded with the Town's Parks and Recreation Facilities
Development Impact Fee (the "P&R DIF"), adopted by Marana Ordinance No. 2014.012
and kept in place by Marana Ordinance No 2017.029.
AMENDED Regular Council Meeting 09/01/2020 Page 194 of 210
The CalPortland segment of the Santa Cruz River Shared Use Path, Town of Marana
Project No. PK023, proposes to extend the Chuck Huckelberry Loop from its current
termination point at Avra Valley Road to the existing segment of the Loop serving the
Gladden Farms area. PK023 is listed in the Parks IIP as "Santa Cruz SUP Avra Valley Rd.
– N. Marana" with proposed P&R DIF funding of $1,500,000 through fiscal year 2028.
Revised estimates for PK023 indicate that it will likely require $3,000,000 in P&R DIF
funding.
To make the additional $1,500,000 in P&R DIF funding available for Project PK023,
Town staff proposes to shift $1,050,000 in funding from the "North Marana Sports
Fields" line item and $450,000 in funding from the "Tortolita Trail Extension" line item of
the Parks IIP.
The "North Marana Sports Fields" line item of the Parks IIP refers to the new soccer
fields to be constructed at Gladden Farms Community Park. With the shift in funding,
$2,300,000 in P&R DIF funding will remain available to the North Marana Sports Fields
project, which is consistent with the current cost estimates for those park improvements.
The "Tortolita Trail Extension" line item of the Parks IIP refers to trail improvements in
the Tortolitas. The trail improvements have now been completed, so the shifted $450,000
of funding is no longer needed for that item.
The proposed resolution for this item includes a finding that the shift in funding will not
change the amount of the fee or the level of service. The P&R DIF is proposed to remain
at $2,461 per single family residence. Town staff believes the shift in funding to the
Loop, which provides broad regional benefit to all future P&R DIF payers, will not
reduce the level of service anticipated by the Parks IIP.
Since the July 14 study session, Town staff has reached out to the umbrella
home-builders group, SAHBA, and other interested parties for feedback on this
proposed resolution.
In comments received for the July 14 study session and in comments made throughout
the public comment period for this item, the Tortolita Alliance and individual residents
in the Dove Mountain area have urged that the shift in funding be made to the Tortolita
Preserve rather than to Project PK023. In particular, these commenters seek funding to
install stock-tight fencing around the Tortolita Preserve, to reduce encroachment into the
Preserve by cattle and off-road vehicles. Town staff supports a long-term goal of
securing the Tortolita Preserve, but believes that using P&R DIF funding for Project
PK023 is the more immediate need and will benefit a broader range of the community.
Town staff has directly presented the proposed revisions to SAHBA representatives,
who expressed no objection to the shift in funding, which does not increase the amount
of the existing P&R DIF.
Staff Recommendation:
Staff recommends adoption of Resolution No. 2020-096, amending the infrastructure
AMENDED Regular Council Meeting 09/01/2020 Page 195 of 210
Staff recommends adoption of Resolution No. 2020-096, amending the infrastructure
improvements plan supporting development impact fees for parks and recreation
facilities by revising the projects included in the infrastructure improvements plan and
shifting the anticipated development impact fee funding among those projects without
changing the amount of the fee or the level of service.
Suggested Motion:
I move to adopt Resolution No. 2020-096, amending the infrastructure improvements
plan supporting development impact fees for parks and recreation facilities by revising
the projects included in the infrastructure improvements plan and shifting the
anticipated development impact fee funding among those projects without changing the
amount of the fee or the level of service.
Attachments
Resolution No. 2020-096
Parks IIP Projects
AMENDED Regular Council Meeting 09/01/2020 Page 196 of 210
00070665.DOCX /3
Marana Resolution No. 20 20 -096 - 1 - 8/15/2020 12:20 PM
MARANA RESOLUTION NO. 2020-096
RELATING TO DEVELOPMENT; AMENDING THE INFRASTRUCTURE
IMPROVEMENTS PLAN SUPPORTING DEVELOPMENT IMPACT F EES FOR PARKS
AND RECREATION FACIL ITIES BY REVISING THE PRO JECTS INCLUDED IN THE
INFRASTRUCTURE IMPRO VEMENTS PLAN AND SHIFTING THE ANTICIPATED
DEVELOPMENT IMPACT FEE FUNDING AMONG THO SE PROJECTS WITHOUT
CHANGING THE AMOUNT OF THE FEE OR THE LE VEL OF SERVICE
WHEREAS the Town is authorized by the Arizona municipal development
impact fee enabling statute, A.R.S. § 9-463.05, to assess and collect development impact
fees to offset costs to the Town associated with providing necessary public services to a
development; and
WHEREAS the Town adopted Marana Ordinance No. 201 7.029 to, among other
things, revise development impact fees for and parks and recreation facilities to
conform to A.R.S. § 9-463.05; and
WHEREAS the parks and recreation facilities development impact fee adopted
by Ordinance No. 2017.029 relied on the parks and recreation infrastructure
improvement plan adop ted by paragraph 3 of and incorporated by reference in Marana
Resolution No. 2017-090 dated September 19, 2017 (the “2017 Parks IIP”); and
WHEREAS the 2017 Parks IIP used an incremental expansion methodology,
which allows the Town to adjust the projects on the capital plan to meet changing needs
without having to also go through the process of re -calculating the fees or a master plan
update (2017 Parks IIP, last bulleted paragraph on page 2); and
WHEREAS new citizen demand for Town parks and recreation faci lities and
emerging opportunities make it prudent to revise the projects included in the 2017
Parks IIP and shift the anticipated development impact fee funding among those
projects; and
WHEREAS the revisions to the 2017 Parks IIP supporting development impact
fees for and parks and recreation facilities will not result in any change in the amount of
the parks and recreation development impact fee or the level of service provided to
payers of the fee , and therefore fall within the authorizatio n found at A.R.S.
§ 9-463.05(D)(10), allowing the revisions to be adopted upon 30 days’ notice without a
public hearing; and
AMENDED Regular Council Meeting 09/01/2020 Page 197 of 210
00070665.DOCX /3
Marana Resolution No. 20 20 -096 - 2 - 8/15/2020 12:20 PM
WHEREAS notice of the proposed revisions to the parks and recreation
infrastructure improvements plan was published in The Daily Territorial on July 27, 28,
29, and 30, 2020; and
WHEREAS the Town Council finds this resolution to be in the best interests of
the Town and its citizens .
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town
of Marana, Arizona, that Exhibit 6 of the 2017 Parks IIP is hereby amended as follows
(with the “Original Allocation” and corresponding projects being those set forth in the
2017 Parks IIP and the “Amended Allocation” and corresponding projects being those
funded pursuant to this resolution):
Project
Original Allocation Amended Allocation
FY FY Original
FY FY Amended
2018-20 2021-28 10 yr Total 2018-20 2021-28 10 yr Total
North Marana Sports Fields $350,000 $3,000,000 $3,350,000 $2,300,000 $2,300,000
Saguaro Bloom Community Park $3,377,800 $3,377,800 $3,377,800 $3,377,800
Tangerine Sky Community Park
Hard Structures $500,000 $0 $500,000 $500,000 $0 $500,000
Ne District Park Land Acquisition $1,500,000 $1,500,000 $1,500,000 $1,500,000
CAP Canal Trail Improvements $100,000 $0 $100,000 $100,000 $0 $100,000
Santa Cruz SUP Avra Valley Rd. –
N. Marana
$1,500,000 $1,500,000 $3,000,000 $3,000,000
Tortolita Trail Extension $450,000 $450,000 $0 $ 0
Ora Mae Harn Park Improvements $250,000 $2,200,000 $2,450,000
$250,000 $2,200,000 $2,450,000
Heritage River Park Improvements $1,000,000 $1,000,000 $1,000,000 $1,000,000
Tangerine Rd. Corridor Path $900,000 $900,000 $900,000 $900,000
Santa Cruz Shared Use Path, Phase
III $1,000,000 $0 $1,000,000 $1,000,000 $0 $1,000,000
Adult Softball Field Ora Mae Harn
Park $360,000 $0 $360,000 $360,000 $0 $360,000
Impact Fee Study $65,000 $65,000 $65,000 $65,000
Parks, Recreation, Trails, & Open
Space Master Plan $350,000 $0 $350,000 $350,000 $0 $350,000
Total: $16,902,800 Total: $16,902,800
AMENDED Regular Council Meeting 09/01/2020 Page 198 of 210
00070665.DOCX /3
Marana Resolution No. 20 20 -096 - 3 - 8/15/2020 12:20 PM
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana,
Arizona, this 1st day of September, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
AMENDED Regular Council Meeting 09/01/2020 Page 199 of 210
Project
Original Allocation Amended Allocation
FY FY Original FY FY Amended
2018-20 2021-28 10 yr Total 2018-20 2021-28 10 yr Total
North Marana Sports Fields $350,000 $3,000,000 $3,350,000 $2,300,000 $2,300,000
Saguaro Bloom Community Park $3,377,800 $3,377,800 $3,377,800 $3,377,800
Tangerine Sky Community Park Hard Structures $500,000 $0 $500,000 $500,000 $0 $500,000
Ne District Park Land Acquisition $1,500,000 $1,500,000 $1,500,000 $1,500,000
CAP Canal Trail Improvements $100,000 $0 $100,000 $100,000 $0 $100,000
Santa Cruz SUP Avra Valley Rd. –N.Marana $1,500,000 $1,500,000 $3,000,000 $3,000,000
Tortolita Trail Extension $450,000 $450,000 $0 $ 0
Ora Mae Harn Park Improvements $250,000 $2,200,000 $2,450,000 $250,000 $2,200,000 $2,450,000
Heritage River Park Improvements $1,000,000 $1,000,000 $1,000,000 $1,000,000
Tangerine Rd. Corridor Path $900,000 $900,000 $900,000 $900,000
Santa Cruz Shared Use Path, Phase III $1,000,000 $0 $1,000,000 $1,000,000 $0 $1,000,000
Adult Softball Field Ora Mae Harn Park $360,000 $0 $360,000 $360,000 $0 $360,000
Impact Fee Study $65,000 $65,000 $65,000 $65,000
Parks, Recreation, Trails, & Open Space Master Plan $350,000 $0 $350,000 $350,000 $0 $350,000
Total:$16,902,800 Total:$16,902,800
AMENDED Regular Council Meeting 09/01/2020 Page 200 of 210
Council-Regular Meeting A4
Meeting Date:09/01/2020
To:Mayor and Council
Submitted For:Keith Brann, Town Engineer
From:Frank Cassidy, Town Attorney
Date:September 1, 2020
Strategic Plan Focus Area:
Not Applicable
Subject:Resolution No. 2020-097: Relating to Capital Improvement Projects;
approving and authorizing the Mayor to sign the Second Amendment to
Mandarina Mediation Agreement (Jane Fairall)
Discussion:
Town Council adopted Marana Resolution No. 2020-061 on June 2, 2020, which included
authorization to proceed as swiftly as possible with Town construction of the Adonis
Road Improvements and approval of a “First Amendment to Mandarina Mediation
Agreement” facilitating construction of a portion of the Adonis Road improvements as a
permanent two-lane roadway, with the difference in cost being borne by the developer
of the Mandarina property.
The developer of Mandarina has now determined that it can feasibly extend its financial
commitment to permanent roadways on the Mandarina property by also paying for the
additional cost of constructing permanent improvements to a portion of Mandarina
Boulevard -- the road connecting Adonis Road to Tangerine Road.
The proposed Second Amendment to Mandarina Mediation Agreement provides for the
Town to contribute the estimated cost it would have spent on the temporary two-lane
roadway improvements through the section where the permanent Mandarina Boulevard
improvements will now be constructed. The net result is the construction of a longer
section of permanent roadway through the Mandarina property at no additional cost to
the Town for this phase of improvements.
By building a portion of permanent Mandarina Boulevard, the intersection of Adonis
Road and Mandarina Boulevard will now be shifted westward about 200 feet. This will
slightly increase the Town's future cost to extend Adonis Road to Tangerine Road, after
AMENDED Regular Council Meeting 09/01/2020 Page 201 of 210
slightly increase the Town's future cost to extend Adonis Road to Tangerine Road, after
issues are resolved concerning Adonis Road's crossing of the CAP.
Financial Impact:
Under the First Amendment to Mandarina Mediation Agreement, the Town agreed to
contribute $972,281 toward the construction of Adonis Road (the estimated cost of
building the temporary two-lane Adonis Road) on the Mandarina property, with the
Mandarina developer paying any additional cost. If the Second Amendment to
Mandarina Mediation Agreement is approved, the Town will now agree to contribute an
additional $162,461 -- the Town Engineer-reviewed and approved estimated cost of
building the temporary two-lane portion of Mandarina Boulevard that will now be built
as a permanent road using additional funds contributed by the Mandarina developer.
This results in no net change in the Town's cost to build the initial Adonis Road
improvements. The future cost to extend Adonis Road to Tangerine Road will increase
slightly due to the westward shift of the intersection of Adonis Road and Mandarina
Boulevard.
Existing budget capacity for the project (ST059) is adequate as the Town's obligation
remains unchanged.
Staff Recommendation:
Town staff recommends adoption of Resolution No. 2020-097, approving and
authorizing the Mayor to sign the Second Amendment to Mandarina Mediation
Agreement.
Suggested Motion:
I move to adopt Resolution No. 2020-097, approving and authorizing the Mayor to sign
the Second Amendment to Mandarina Mediation Agreement.
Attachments
Resolution No. 2020-097
Mandarina Mediation Agt 2nd Amendment
AMENDED Regular Council Meeting 09/01/2020 Page 202 of 210
00071570.DOCX /1
Marana Resolution No. 20 20 -097 - 1 - 8/6/2020 3:09 PM
MARANA RESOLUTION NO. 2020-097
RELATING TO CAPITAL IMPROVEMENT PROJECTS; APPROVING AND
AUTHORIZING THE MAYO R TO SIGN THE SECOND AMENDMENT TO
MANDARINA MEDIATION AGREEMENT
WHEREAS the Marana Town Council adopted Marana Resolution No. 2020 -061
on June 2, 2020, which included, among other things, authorization for Town staff to
proceed as swiftly as possible with Town construction of the Adonis Road
Improvements and approval of a “First Amendment to Mandarina Mediation
Agreement” facilitating construction of a portion of the Adonis Road improvements as
a permanent two-lane roadway, with the difference in cost being borne by the
developer of the Mandarina property; and
WHEREAS Town staff and the developer of the Mandarina property have now
negotiated a “Second Amendment to Mandarina Mediation Agreement,” which extends
the length of permanent roadways by facilitating construction of a portion of the
Mandarina Boulevard improvements (link ing Adonis Road to Tangerine Road) as a
permanent two-lane roadway, with the difference in cost being borne by the developer
of the Mandarina property; and
WHEREAS the Marana Town Council finds that Town execution of the Second
Amendment to Mandarina Mediation Agreement is in the best interests of the Town
and its citizens.
NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town
of Marana, Arizona, that the Second Amendment to Mandarina Mediation Agreement
is approved in the form provided in the agenda materials associated with this Council
agenda item, the Mayor is authorized to sign it, and Town staff is authorized to carry
out its terms.
AMENDED Regular Council Meeting 09/01/2020 Page 203 of 210
00071570.DOCX /1
Marana Resolution No. 20 20 -097 - 2 - 8/6/2020 3:09 PM
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana,
Arizona, this 1st day of September, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
AMENDED Regular Council Meeting 09/01/2020 Page 204 of 210
00071564.DOCX /2 8/6/2020 3:13 PM
SECOND AMENDMENT TO MANDARINA MEDIATION AGREEMENT
- 1 -
SECOND AMENDMENT TO MANDARINA MEDIATION AGREEMENT
Town of Marana, Arizona
THIS SECOND AMENDMENT TO MANDARINA MEDIATION AGREEMENT (this “Amend-
ment”) is made and entered into by and between the TOWN OF MARANA (the “Town”), an
Arizona municipal corporation; and MANDARINA, LLC (“Mandarina”), a Colorado lim-
ited liability company . The Town and Mandarina are sometimes collectively referred to
as the “Parties,” either of which is sometimes individually referred to as a “Party.”
RECITALS
A. The Parties entered into a “MEDIATION AGREEMENT” (the “Mediation Agreement”)
dated October 30, 2019, in settlement of two then-pending lawsuits, entitled Mandarina,
LLC v. Town of Marana, Pima County Superior Court case number C20161982, and Town
of Marana v. Mandarina, LLC, Pima County Superior Court case number C20184425 .
B. The Parties entered into a “FIRST AMENDMENT TO MANDARINA MEDIATION
AGREEMENT” (the “First Amendment”) dated June 3, 2020, amend ing the Mediation
Agreement to accommodate construction of Adonis Road by the Town of Marana with
Mandarina providing a funding contribution to facilitate construction of Adonis Road on
the Mandarina Property as a permanent two -lane road.
C. The Parties now d esire to further amend the Mediation Agreement as amended by
the First Amendment to facilitate construction of a portion of Mandarina Road Link as a
permanent two-lane road.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
into this Amendment as though fully restated here, and the mutual covenants set forth
in the Mediation Agreement, the First Amendment, and this Amendment, the Parties
hereby agree as foll ows:
1. Definitions of terms. Terms used in this Amendment shall have the definitions found
in the Mediation Agreement as amended by the First Amendment and as further
amended by this Amendment.
2. Mandarina Boulevard defined and Mandarina Link Road redefined.
a. “Mandarina Boulevard” means A two-lane permanent Mandarina Boulevard
and its transition to temporary two -lane roadway between Adonis Road and Station
20+88 of “INTERIM MANDARINA BLVD (PUBLIC STREET)” as shown on the plans
entitled “PUBLIC PAVING IMPROVEMENT PLAN FOR MANDARINA/INTERIM
AMENDED Regular Council Meeting 09/01/2020 Page 205 of 210
00071564.DOCX /2 8/6/2020 3:13 PM
SECOND AMENDMENT TO MANDARINA MEDIATION AGREEMENT
- 2 -
ADONIS ROAD AND MANDARINA BLVD (SOUTHERN PORTION OF ADONIS
ROAD ROW ONLY)” prepared by Psomas and bearing an engineering stamp dated
January 8, 2020.
b. “Mandarina Link Road” means the section of temporary road located south of
Mandarina Boulevard described in subparagraph a above .
3. Revision to the Subject Improvements. The improvements referred to as the “Subject
Improvements” as defined in paragraph 4 of the First Amendment are now defined to
include all of the following -described improvements on the Mandarina Property:
a. A two-lane permanent Adonis Road roadway (the north/east two lanes of the
four-lane ultimate Adonis Road roadway) to a “permanent interim cross -section” of
three inches of asphaltic concrete over a four inch aggregate base course over a six
inch cement treated subgrade , consistent with the cross section exhibit attached to the
First Amendment as Exhibit A.
b. Curbs and sidewalks and the top two inches of asphalt are excluded from initial
construction of Adonis Road described in subparagraph a above , but will be provided
by Mandarina in phases as the Mandarina Property is developed, so that the final two -
lane permanent Adonis Road roadway will be consistent with the cross section exhibit
attached to the First Amendment as Exhibit B.
c. A two-lane permanent Mandarina Boulevard to a “permanent interim cross -sec-
tion” of three inches of asphaltic concrete over a four inch aggregate base course over
a six inch cement treated subgrade , consistent with the cross section exhibit attached
to this Amendment as Exhibit C, and its transition to temporary two -lane roadway
connecting to Mandarina Link Road.
d. Curbs and sidewalks and the top two inches of asphalt are excluded fr om initial
construction of permanent Mandarina Boulevard described in subparagraph c above,
but will be provided by Mandarina in phases as the Mandarina Property is developed,
so that the final two -lane permanent Mandarina Boulevard roadway will be consist ent
with the cross section exhibit attached to this Amendment as Exhibit D.
e. As constructed pursuant to the First Amendment as amended by this Amend-
me nt, the two -lane permanent Adonis Road roadway shall only extend as far east as
its intersection with Mandarina Boulevard as constructed pursuant to subparagraph c
above and not to the east Mandarina Property boundary.
4. Payment for the Adonis Road Improvements. Paragraph 9 of the First Amendment is
amended by deleting subparagraph b.ii and replacing it with the following:
ii. The Town shall pay the next $1,134,742 from the funds it would have spent
to construct temporary two -lane Adonis Road through the Mandarina Property
and to construct the temporary two -lane segment now replaced by permanent
Mandarina Boulevard.
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5. Earthwork equipment crossing of Mandarina Boulevard and Mandarina Link Road . Dur-
ing development of the Mandarina Property, the Town shall al low earthwork equipment
to cross Mandarina Boulevard and Mandarina Link Road with appropriate protection of
the roadway and with appropriate traffic control to be reviewed and approved by the
Town in connection with the submittal for and issuance of one or more applicable right-
of-way use permits pursuant to Marana Town Code Chapter 12 -7 (“Construction in Town
rights-of-way”).
6. Remainder of the Mediation Agreement and First Amendment unchanged. Except as re-
vised in and/or as revised by applying the revised d efinitions of terms in this Amend-
ment, the Mediation Agreement as amended by the First Amendment shall remain un-
changed.
7. Term. This Amendment shall become effective (the “Effective Date”) on the last
Party’s signature date below, and shall terminate upon completion of construction of and
payment for the Adonis Road Improvements , unless earlier terminated by operation of
subparagraph 9.b.iv of the First Amendment.
8. Miscellaneous.
a. The Mediation Agreement as amended by the First Amendment and this
Amendment may not be modified except in a writing signed by the Parties.
b. This Amendment may be executed in identical counterparts, each of which shall
be deemed to be an original, but all of which shall constitute one and the s ame instru-
ment. In addition, this Amendment may contain more than one counterpart of the
signature pages and this Amendment may be executed by the affixing of the signature
pages, and all of such counterpart signature pages shall be read as though one, and
they shall have the same force and effect as though all the signers had signed a single
signature page .
c. This Amendment is subject to A.R.S. § 38-511, which provides for cancellation
of contracts in certain instances involving conflicts of interest.
[Remai nder of page left blank. Signature page follows.]
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IN WITNESS WHEREOF, the Parties hereto have executed this Amendment as of the last
date set forth below their respective signatures , with an Effective Date determined as set
forth in paragraph 7 above.
THE “TOWN”:
TOWN OF MARANA, an Arizona municipal
corporation
By:
Ed Honea, Mayor
Date:
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
“Mandarina”:
MANDARINA, LLC, a Colorado limited
liability company
By: MSP INVESTMENT CO., LLP, a
Colorado limited liability
partnership , its Manager
By:
Marcus Palkowitsh, Partner
Date:
LIST OF EXHIBITS
Exhibit C Mandarina Boulevard permanent interim cross section exhibit
Exhibit D Mandarina Boulevard ultimate cross section exhibit
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