HomeMy WebLinkAboutCouncil Presentation 10/06/2020- Marana Holiday Festival Considerations2020 MARANA HOLIDAY
FESTIVAL EVENT
CONSIDERATIONS
VIC HATHAWAY / COMMUNICATIONS &
SPECIAL EVENTS MANAGER
MARANA HOLIDAY FESTIVAL
Holiday Festival
•One-day event held at
the Marana Municipal
Complex.
•Town staff looks to Town
Council for direction
given current
circumstances.
Recurring light show
•Multiple shows every
evening in December.
IMPACTS
•CDC Recommendations
•Governor’s orders
•Pima County Health Department
CDC CONSIDERATIONS FOR
EVENTS & GATHERINGS
CDC Definition:
A gathering refers to a planned or spontaneous event, indoors or outdoors,
with a small number of people participating or a large number of people in
attendance such as a community event or gathering, concert, festival,
conference, parade, wedding, or sporting event.
CDC RISK LEVELS
•LOWEST RISK: Virtual-only activities, events, and gatherings.
•MORE RISK: Smaller outdoor and in-person gatherings in which individuals from
different households remain spaced at least 6 feet apart, wear masks, do not
share objects, and come from the same local area (e.g., community, town, city,
or county).
•HIGHER RISK:Medium-sized in-person gatherings that are adapted to allow
individuals to remain spaced at least 6 feet apart and with attendees coming
from outside the local area.
•**HIGHEST RISK:Large in-person gatherings where it is difficult for individuals to
remain spaced at least 6 feet apart and attendees travel from outside the local
area.
CDC RECOMMENDATIONS
•Ensure all working staff are not sick or do not exhibit COVID-19 symptoms.
•Limit, stagger, or rotate shifts for staff and/or attendees to reduce possible
exposure.
•Communications up to and at the event promoting protective measures.
•Limit close-proximity travel & transit.
•Hand washing available for staff and attendees.
•Masks required by staff. Attendees are encouraged to bring their mask to
the event.
•Adequate cleaning supplies to maintain healthy environments (and staffing
to conduct cleaning).
•Modified layouts to reduce crowding. Physical barriers and guides.
GOVERNOR’S ORDERS
Organized public events of more than 50 people are prohibited per
Arizona Executive Order 2020-43 and Arizona Executive Order 2020-52
unless the local jurisdiction approves otherwise, and only if adequate
safety precautions are implemented, including physical distancing
measures.
PIMA COUNTY HEALTH DEPARTMENT
•Town of Marana does not need approval from Pima County to put on the event.
•Pima County staff could be on-site to do routine food permit checks with vendors.
•Pima County staff could respond to complaints regarding public health risks.
•A new process evaluating event safety mitigation measures is forthcoming.
HOLIDAY FESTIVAL CHALLENGES
Vendor crowding and lines Santa engagement Inflatables
Snow areas Performances Tree show count down
HOLIDAY FESTIVAL CHALLENGES
•Open event design makes it difficult to restrict attendance.
•Difficult to manage crowd behaviors.
•Possible spread to staff and the public.
•Portable restrooms are not cleaned in-between uses.
•Performer use of MMC lobby as a staging area.
•Event staff break room use.
•Use of buses to transport people to the event.
OPTIONS
•OPTION 1:
–Create a modified/smaller Holiday Festival this year to comply with
guidelines.
•OPTION 2:
–Explore alternative holiday events/celebrations that comply with
guidelines.
•OPTION 3:
–Nightly Christmas Tree light show only.
OPTION 1
•Create a modified/smaller event to comply with guidelines.
•Best location?
•Less vendors, more spacing.
•Eliminate attractions where close contact cannot be avoided.
•Limit attendance to avoid crowding.
•Staff focus on cleaning/disinfecting.
•Ongoing risks:
–Shifts the event from CDC risk level “highest” to “higher”, as the event could still attract people from outside the community.
–Difficult to control behavior of crowd.
–Still some level of exposure to staff and community.
OPTION 2
•Program other holiday events/celebrations that comply with
guidelines.
•Examples
•Organized community-wide tour of neighborhood Christmas light
decorations.
•Online events (crafts, story time, etc.)
•Weekly attractions to build on the recurring Christmas Tree light
show.
OPTION 3
•Nightly Christmas Tree light show only
•Invite residents to view the light show while following
guidelines.
•Location?
DISCUSSION