HomeMy WebLinkAboutSpecial Council Meeting Agenda Packet 10/20/2020
MARANA TOWN COUNCIL
SPECIAL COUNCIL MEETING
NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, October 20, 2020, at or after 5:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
David Bowen, Council Member
Patti Comerford, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Marana
Town Council and to the general public that the Town Council will hold a meeting open
to the public on October 20, 2020, at or after 5:00 PM located in the Council Chambers of
the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona.
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS
AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting.
Revised agenda items appear in italics.
As a courtesy to others, please turn off or put in silent mode all pagers and cell
phones.
Meeting Times
Welcome to this Marana Town Council meeting. Regular Council meetings are usually
held the first and third Tuesday of each month at 6:00 PM at the Marana Municipal
Complex, although the date or time may change and additional meetings may be called
at other times and/or places. Contact the Town Clerk or watch for posted agendas for
other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such
a case a new agenda will be posted in place of this agenda.
Speaking at Meetings
If you are interested in speaking to the Council during the Call to the Public or Public
Hearings, you must fill out a speaker card (located in the lobby outside the Council
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Chambers) and deliver it to the Town Clerk prior to the convening of the meeting.
All persons attending the Council meeting, whether speaking to the Council or not, are
expected to observe the Council rules, as well as the rules of politeness, propriety,
decorum and good conduct. Any person interfering with the meeting in any way, or
acting rudely or loudly will be removed from the meeting and will not be allowed to
return.
Accessibility
To better serve the citizens of Marana and others attending our meetings, the Council
Chambers are wheelchair and handicapped accessible. Persons with a disability may
request a reasonable accommodation, such as a sign language interpreter, by contacting
the Town Clerk at (520) 382-1999. Requests should be made as early as possible to
arrange the accommodation.
Agendas
Copies of the agenda are available the day of the meeting in the lobby outside the
Council Chambers or online at www.maranaaz.gov under Agendas and Minutes. For
questions about the Council meetings, special services or procedures, please contact the
Town Clerk, at 382-1999, Monday through Friday from 8:00 AM to 5:00 PM.
This Notice and Agenda Posted no later than Monday, October 19, 2020, 5:00 PM, at the
Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations
Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes.
SPECIAL COUNCIL MEETING
CALL TO ORDER AND ROLL CALL
APPROVAL OF AGENDA
ITEMS FOR DISCUSSION / POSSIBLE ACTION
D1 Relating to Administration: consideration and possible approval of one of the
following actions related to the Town Manager's employment:
Option A:
Resolution No. 2020-119: Relating to Administration; approving and
authorizing the Mayor to execute a separation agreement between the Town of
Marana and Jamsheed Mehta
or
Option B:
Relating to Administration; terminating the employment of Town Manager
Jamsheed Mehta for convenience subject to the terms and conditions of the
Employment Agreement between the Town of Marana and Jamsheed Mehta
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D2 Relating to Administration; appointing an interim Town Manager
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive
session, which will not be open to the public, to discuss certain matters.
E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town
representatives, or consultation for legal advice with the Town Attorney,
concerning any matter listed on this agenda for any of the reasons listed in
A.R.S. §38-431.03 (A).
FUTURE AGENDA ITEMS
Notwithstanding the Mayor’s discretion regarding the items to be placed on the
agenda, if three or more Council members request that an item be placed on the
agenda, it must be placed on the agenda for the second regular Town Council
meeting after the date of the request, pursuant to Marana Town Code Section
2-4-2(B).
ADJOURNMENT
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Council-Special Meeting D1
Meeting Date:10/20/2020
To:Mayor and Council
From:Jane Fairall, Deputy Town Attorney
Date:October 20, 2020
Strategic Plan Focus Area:
Not Applicable
Subject:Relating to Administration: consideration and possible approval of one of the
following actions related to the Town Manager's employment:
Option A:
Resolution No. 2020-119: Relating to Administration; approving and
authorizing the Mayor to execute a separation agreement between the Town of
Marana and Jamsheed Mehta
or
Option B:
Relating to Administration; terminating the employment of Town Manager
Jamsheed Mehta for convenience subject to the terms and conditions of the
Employment Agreement between the Town of Marana and Jamsheed Mehta
Discussion:
Option A:
Subject to the approval by the Council of the attached separation agreement, Town
Manager Jamsheed Mehta will resign from employment with the Town effective October
20, 2020. To assist Mr. Mehta in this transition period, the proposed separation
agreement provides Mr. Mehta with the following severance benefits, which are the
same benefits that Mr. Mehta would be entitled to under his current employment
agreement if the Council terminated his employment for convenience:
Severance pay equal to six months’ salary, less applicable state and federal
withholding taxes as required by law
Payment for all accrued unused vacation leave, less applicable state and federal
withholding taxes as required by law
A lump sum contribution to Mr. Mehta’s qualified deferred compensation plan in
the amount of 5% of his annual base salary. If the Town is unable to make the lump
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the amount of 5% of his annual base salary. If the Town is unable to make the lump
sum contribution, or any portion of the lump sum contribution, to the deferred
compensation plan because the contribution would exceed the maximum
contribution allowable by law for the calendar year for Mr. Mehta’s deferred
compensation plan, the Town will make the applicable payment directly to Mr.
Mehta
In consideration for the above-described compensation, the separation agreement
requires Mr. Mehta to release and waive any claims against the Town occurring on or
before the effective date of the agreement.
Option B:
The employment agreement between the Town and Town Manager Jamsheed Mehta
allows the Town Council to terminate the Town Manager’s employment for
convenience. A copy of the current employment agreement is attached. The agreement
provides that if the Town Manager’s employment is terminated for convenience, he is
entitled to severance benefits, which are the same as the benefits listed above under
Option A.
The Council may terminate the Town Manager’s employment by motion and majority
vote.
Financial Impact:
Fiscal Year:21
Budgeted
Y/N:
N
Amount:$144,579.83
The cost of the severance package will be absorbed within the department's budget.
Additional budget appropriation might be needed for this department by year-end. As
such, Finance staff might present an item as part of the year-end closing and
reconciliation process to allocate additional budget capacity to the Town Manager's
department.
Staff Recommendation:
Council's pleasure.
Suggested Motion:
Option A:
I move to adopt Resolution No. 2020-119, approving the separation agreement between
the Town and Jamsheed Mehta.
Option B:
I move to terminate the employment of Town Manager Jamsheed Mehta for
convenience, effective immediately.
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Attachments
Resolution 2020-119
Exhibit A: Separation Agreement
Town Manager's Employment Agreement
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00072887.DOCX /1
Resolution No. 2020-119
MARANA RESOLUTION NO. 2020-119
RELATING TO ADMINISTRATION; APPROVING AND AUTHORIZING THE
MAYOR TO EXECUTE A SEPARATION AGREEMENT BETWE EN THE TOWN OF
MARANA AND JAMSHEED MEHTA
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, that the Mayor is hereby authorized to execute, and the Town’s
staff is hereby directed and authorized to undertake all other and further tasks required
to carry out the terms and obli gations of, the separation agreement between the Town of
Marana and Jamsheed Mehta, attached to and incorporated by this reference to this
resolution as Exhibit A.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 20th day of October, 2020.
Mayor Ed Honea
ATTEST:
Cherry L. Lawson, Town Clerk
APPROVED AS TO FORM:
Frank Cassidy, Town Attorney
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Council-Special Meeting D2
Meeting Date:10/20/2020
To:Mayor and Council
From:Jane Fairall, Deputy Town Attorney
Date:October 20, 2020
Strategic Plan Focus Area:
Not Applicable
Subject:Relating to Administration; appointing an interim Town Manager
Discussion:
If the employment of Town Manager Jamsheed Mehta is ended on October 20, 2020,
pursuant to the previous agenda item, the Mayor and Council will select an interim
Town Manager to serve until a permanent replacement is selected.
Staff Recommendation:
Council's pleasure.
Suggested Motion:
I move to appoint ________________________ as interim Town Manager effective
immediately, with a salary of $_________________ during the interim appointment.
Attachments
No file(s) attached.
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