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Home My WebLink AboutResolution 2020-137 Approving a Mid-Year Team Performance Pay Increase Effective Pay Period January 2, 2021 MARANA RESOLUTION NO. 2020-137 RELATING TO PERSONNEL; APPROVING A MID-YEAR TEAM PERFORMANCE PAY INCREASE EFFECTIVE AS OF THE PAY PERIOD STARTING ON JANUARY 2, 2021 FOR ELIGIBLE TOWN OF MARANA EMPLOYEES AND APPROVING A CORRESPONDING BUDGET CAPACITY TRANSFER FROM THE GENERAL FUND CONTINGENCY LINE ITEM TO EACH APPLICABLE DEPARTMENT BUDGET IN THE FISCAL YEAR 2020-2021 BUDGET WHEREAS the Town Council is authorized by A.R.S. § 9-240(A) to control the finances of the Town; and WHEREAS due to the uncertainty of the budget due to the unknown impact of the COVID-19 pandemic, the Town of Marana did not provide a Team Performance Pay Adjustment to its employees for fiscal year 2021; and WHEREAS the Town has determined after a careful review of its budget at mid-year that funding is available to grant a Team Performance Pay Adjustment to eligible employees beginning with the pay period starting on January 2, 2021; and WHEREAS Town of Marana employees are positive and professional and strive to provide the best public service to the Town and its citizens; and WHEREAS the Town of Marana is committed to expressing its support and appreciation of its employees; and WHEREAS on July 21, 2020, the Town Council adopted the fiscal year 2020-2021 budgetary document and overall financial plan which set the legal level of budgetary control at the department level for the General Fund and at the fund level for all other funds; and WHEREAS transferring amounts within the fiscal year 2020-2021 budget will not significantly impact the General Fund; and WHEREAS reallocations of budgetary amounts between the contingency line item in the General Fund to other line items are necessary from time to time; and WHEREAS the Town Council finds that approving a mid-year Team Performance Pay Adjustment for eligible employees and approving the budgetary reallocations addressed by this resolution are in the best interest of the Town of Marana. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: 00073548.DOCX/2 Resolution No. 2020-137 - 1 - SECTION 1. The Town Council of the Town of Marana hereby approves a mid-year Team Performance Pay Adjustment effective as of the pay period starting on January 2, 2021, for eligible employees, as described in Exhibit A, attached to and incorporated by this reference in this resolution. SECTION 2. The transfer of budget capacity for the mid-year Team Performance Pay Adjustment from the General Fund contingency line item to each applicable department budget in the fiscal year 2020-2021 budget is hereby approved. SECTION 3. The Town's Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of this resolution. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 15th day of December, 2020. -i.,( /4--- ''\--- t—zk._._.___„._ Mayor Ed Honea ATTE : lip APPROV P AS TO FORM: AO I" .7 Cherry L. La i on, Town Clerk Janerall, Town Attorney 1 40 4,,, MARANA AZ ESTABLISHED 1977 00073548.DOCX/2 Resolution No.2020-137 - 2 - EXHIBIT P Town of Marana Fiscal Year 2021 Team Performance Pay The Town is committed to providing fair and competitive compensation to its employees through performance and behavior based pay that align with the Town's strategic plan, policies, directives and cultural values (dedicated service, respect, teamwork, and engaged innovation). Our compensation philosophy is to have a strategy that attracts, retains and motivates employees to accomplish the organization's goals and objectives. The Town's compensation strategy focuses on annual team performance and behavior in lieu of market-based adjustments. After careful review of the Fiscal Year 2021 budget at mid-year, funding is available to grant eligible employees a mid-year Team Performance Pay adjustment of up to 3.0%. Employees eligible for the Team Performance Pay adjustment will receive no more than 3.0% within their paygrade, not to exceed the maximum of their paygrade. If the Team Performance Pay adjustment for an eligible employee exceeds the maximum of their paygrade, they will receive a lump sum payment for the portion of their increase that exceeds the maximum of their paygrade. Team Performance Pay Eligibility 1. Regular full- and part-time classified, sworn, and unclassified employees, hired on or before July 1, 2019 and not at the top of their pay range, are eligible to receive the Team Performance Pay of 3% if not otherwise disqualified by the criteria set forth below. 2. Regular full- and part-time classified, sworn, and unclassified employees hired between July 2, 2019 and December 31, 2019 and not at the top of their pay range, are eligible to receive a pro-rated Team Performance Pay adjustment of 3% if not otherwise disqualified by the criteria set forth below. 3. Employees hired on or after January 1, 2020 are not eligible to receive the Team Performance Pay adjustment. 4. Employees classified in term-limited temporary(TLT)and short-term temporary (STT)positions (i.e. Lifeguards, Sports Officials, Interns, etc.) are not eligible to receive the Team Performance Pay adjustment. 5. Contract employees' (Town Manager and Town Magistrate) eligibility shall be determined by the terms of any employment agreement approved by the Council. 6. Regular full- and part-time classified, sworn, and unclassified employees who are at the top of their pay range are eligible to receive the Team Performance Pay adjustment as a lump sum payment if not otherwise disqualified by the criteria set forth below. 7. Regular full- and part-time classified, sworn, and unclassified employees who have received either a corrective action memo or a written reprimand during Fiscal Year 2020 are eligible to receive a 1% Team Performance Pay adjustment or lump sum payment. 8. Employees who have been on leave status for more than six months, suspended, involuntarily demoted, or have received more than either one corrective action memo or one written reprimand during Fiscal Year 2020 are not eligible to receive the Team Performance Pay adjustment. Employees receiving a combination of a Work or Performance Improvement Plan(WIP/PIP) and either a corrective action memo related to expectations outlined in the WIP/PIP or written reprimand during Fiscal Year 2020 are not eligible to receive the Team Performance Pay adjustment. 9. A department head has the option to seek approval from the Town Manager for a 6 month delayed pay adjustment regarding the withheld adjustment if no further WIP/PIP or disciplinary action is issued to the employee during that 6 month period. Implementation 1. Team Performance Pay adjustments shall not cause an employee's base salary to exceed the maximum of the paygrade for the employee's position. 2. Calculation of the Team Performance Pay adjustment will be based on an employee's regular base pay rate, exclusive of other types of compensation (i.e. special assignment pay, overtime pay, shift differential, etc.) Pay Administration 1. Eligible employees will receive the Team Performance Pay adjustment with the pay period beginning January 2, 2021 (reflected on the January 22, 2021 paycheck). 2. Compensation will be paid in accordance with the Town's bi-weekly regular payroll cycle. 3. Compensation will be subject to normal payroll taxes and other regular payroll deductions. 4. Compensation will be subject to pension contributions as provided by state law. 5. Federal and State withholding will be calculated based on the current exemptions on file. 2