HomeMy WebLinkAbout12/15/2020 Amended Regular Council Meeting Summary Minutes MARANA AZ
ESTABLISHED 1977
AMENDED DECEMBER 11, 2020 @ 8: 40 a.m.
MARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers, December 15, 2020, at or after 6:00 PM
Ed Honea, Mayor
Jon Post,Vice Mayor
Patti Comerford, Council Member
Jackie Craig, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
SUMMARY MINUTES
CALL TO ORDER AND ROLL CALL
Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the
roll. Mayor Honea,Vice Mayor Post, Council Members:Jackie Craig, Patti Comerford,
Roxanne Ziegler (Excused),John Officer, and Herb Kai.
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor
Honea.
APPROVAL OF AGENDA
Council Member Kai moved and Vice Mayor Post second the motion approving the
agenda as presented. Motion passes, 6-0.
CALL TO THE PUBLIC
Regular Council Meeting Summary Minutes 12/15/2020
Mayor Honea open the meeting to receive public comments and the following
individual came forward to address the Council.
Julie Prince Marana resident expressed concern with lighting permits in her community,
specifically with lighting transmitted into her home by a nearby neighbor. She stated that
she had contacted the Town Building Official about her concerns, and is awaiting a reply.
PROCLAMATIONS
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS
Council Member Comerford reported on the Christmas Cruise and praised Town staff
for pulling the event off. Although there were some complaints by the public, all
appreciated it very much.
Council Member Officer reported the Christmas Cruise and praised the Interim Town
Manager and Town staff for the successful event.
Mayor Honea reported that he had not missed a Council Meeting in 10 years and took
pride in that he has attended nearly all meeting of the Council. However, he had missed
three meetings in a row. He commented on having Covid-19, receiving treatment for it
and later testing negative. He thanked everyone who checked in on him and for all well-
wishers.
MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS
Interim Town Manager Terry Rozema reported on the following:
• Vice Mayor Post did an excellent job conducting the meetings while Mayor
Honea was out.
• Christmas Cruise was a successful event and praised the Communication and
Special Event staff,as well as other Town employees who participated in the event
as Christmas characters. Council Member Officer was also there handing out
treats and greeting the community members.
• Council Executive Report that highlights the number of single-family residential
permits issued in December (49); last year the Town issued 50 single-family
residential housing permits, and look to exceed that amount.
• The Town has issued approximately 900 single-family residential housing permits
for 2020. Last year, the Town issued 788 single-family residential permits.
• Employees were recognized for its number of years of service to the Town.
Employees with 10 to 25 years were recognized via Zoom—Diane Mangialardi,25
years, and Lt. Tim Brunenkant, 25 years of service.
• Parks & Recreation Master Plan that was presented on December 8 will be
presented to the Planning Commission on Wednesday, December 16, for its
consideration. It will come back to Council for consideration in February, and
Regular Council Meeting Summary Minutes 12/15/2020
currently posted to the Town's website for review by the public for 30 days for
comment.
• Vaccinations for the Coronavirus are currently going out across the country, and
have reached Pima County. Vaccines will be administered on Thursday starting
with healthcare workers and nursing care facilities as well as those persons who
are most vulnerable. There were 11,000 dosages delivered to Pima County, and
another 17,000 to come next week.
• Pima County implemented a mandatory curfew, as Town staff has discussed the
impacts on the curfew for the Marana community.The Town will refer individuals
to Pima County for additional information related to the curfew, and Marana
Police will not cite persons for violations of the curfew; however, will educate
persons instead.
• Covid cases are on the rise within the organization. As of November 22, the Town
has had 15 employees to test positive and experience symptoms from it. Sixteen
employees remain quarantine, as a result, of having symptoms or testing positive.
• With the number of Covid cases rising, Town staff has had discussions on
returning to a 2A approach with staffing at the beginning of the year, if this trends
upwardly.
• This is our last meeting of the year. Council Meetings will resume in January 2021
with a Study Session on Tuesday,January 12, 2021.
PRESENTATIONS
P1 Relating to the 2020 Census; presentation of information pertaining to the 2020
Census, including a recap of the efforts completed in Pima County, as well as additional
US Census Bureau data and a 2021 look ahead (Heath Vescovi-Chiordi)
Assistant to the Town Manager Heath Vescovi-Chiordi and Maria Vianey Valdez-
Cardenas from the U.S. Census Bureau presented information pertaining to the 2020
Census, including a recap of the efforts completed in Pima County, as well as additional
US Census Bureau data and a 2021 look ahead. (A copy of this presentation is available in
the Town Clerk's Office for review, as well as on the Town's website at www.maranaaz.gov.)
CONSENT AGENDA
Cl Resolution No. 2020-130; Relating to Development; approving a preliminary
plat for Summerstone, Lots 1 through 150, and Common Areas "A" through "D" and
Block 1 located south and west of Coachline Boulevard, north of Twin Peaks Road, and
east of Silverbell Road (Brian D. Varney)
C2 Resolution No. 2020-131; Relating to Development; approving a preliminary
plat for Joplin Estates, Lots 1-185, and Common Areas "A", "B", and "C-1" - "C-9" located
east of Interstate 10, approximately a half-mile south of Linda Vista Boulevard (Brian D.
Varney)
Regular Council Meeting Summary Minutes 12/15/2020
C3 Relating to Procurement; approving a change order to the contract with
Kittelson & Associates Inc., in the amount of$67,777.00 for the Lon Adams Road
Reconstruction Project(ST068); authorizing the transfer of appropriations if necessary
for the change order; and authorizing the Town Manager or designee to execute the
necessary documents to effectuate the change order (Keith Brann)
C4 Approval of the Study Session Council Meeting Summary Minutes of December
8, 2020, and the Council Regular Meeting Summary Minutes of December 1, 2020
(Cherry L. Lawson)
Council Member Comerford moved and Vice Mayor Post second the motion approving
the Consent Agenda as presented. Motion passes, 6-0.
LIQUOR LICENSES
BOARDS, COMMISSIONS AND COMMITTEES
COUNCIL ACTION
Al PUBLIC HEARING: Ordinance No. 2020.021: Relating to Development;
amending Town Code Chapter 17-5 (Subdivisions), section 17-5-3 (Subdivision
requirements) by deleting existing subparagraph B.9 (Recreational area) and replacing it
with revised subparagraph B.9 (Recreational area); and adopting the Town of Marana
Subdivision Recreational Area Design Manual (Anita McNamara)
Resolution No. 2020-132: Relating to Development; declaring revised subparagraph B.9
(Recreational area) of Town Code Chapter 17-5 (Subdivisions), section 17-5-3
(Subdivision requirements) and the Town of Marana Subdivision Recreational Area
Design Manual adopted by Marana Ordinance No. 2020.021 as public records filed with
the Town Clerk (Anita McNamara)
[6:31 PM Minutes:]
Mayor Honea open the public hearing to receive public testimony on this item.
Development Services Director Jason Angell presented an overview of Ordinance No.
2020.021Relating to Development; amending Town Code Chapter 17-5 (Subdivisions),
section 17-5-3 (Subdivision requirements) by deleting existing subparagraph B.9
(Recreational area) and replacing it with revised subparagraph B.9 (Recreational area);
and adopting the Town of Marana Subdivision Recreational Area Design Manual. Staff
recommends adoption of the ordinance and resolution presented.
Mayor Honea and Council Members thanked Mr.Angell and Town staff for their efforts
to bring this item forward.
[6:47 PM Minutes:]
Mayor Honea closed the public hearing. No comments were received.
Regular Council Meeting Summary Minutes 12/15/2020
Vice Mayor Post moved and Council Member Kai second the motion to adopt Marana
Ordinance No. 2020.021, approving amendments to Marana Town Code Title 17 (Land
Development) revising Section 17-5-3 (Subdivision requirements), subparagraph B.9
(recreational area) of the Marana Town Code, revising the Town's subdivision
requirements for private and common on-site recreation areas, and adopting the Town
of Marana Subdivision Recreational Area Design Manual and Resolution No. 2020-132,
declaring the Town Code amendments and the manual to be public records on file with
the Town Clerk. Motion passes unanimously, 6-0.
A2 Resolution No. 2020-133: Relating to Real Estate;vacating a portion of that
public right-of-way of West Tangerine Road,west of Interstate 10, fronting property
owned by Tangerine/I-10 LLC and International Center Tucson LLC/Secundus Tucson
LLC (Jane Fairall)
Town Attorney Jane Fairall provided an overview of Resolution No. 2020-133 relating to
Real Estate vacating a portion of that public right-of-way of West Tangerine Road, west
of Interstate 10, fronting property owned by Tangerine /I-10 LLC and International
Center Tucson LLC/Secundus Tucson LLC to abandon a portion of West Tangerine Road
west of Interstate 10. Staff recommends approval of the resolution to abandon the
described portion of right-of-way.
Council Member Comerford moved and Vice Mayor Post second the motion to approve
Resolution No. 2020-133, vacating a portion of that public right-of-way of West
Tangerine Road, West of Interstate 10. Motion passes, 6-0.
A3 Resolution No. 2020-134: Relating to Development; approving and authorizing
the Mayor to sign the Fifth Amendment to the Gladden Farms II Development
Agreement (Jane Fairall)
Ms.Fairall explained the Developer of Gladden Farms II was originally required to begin
building the "Public Park Improvements"—two (2) soccer fields and other related
community park improvements—no later than December 2020 or before the issuance of
the 400th building permit in Gladden Farms II. These obligations are spelled out in the
second and third amendments to the Gladden Farms II Development Agreement,entered
into between the Town and the Developer in August and October 2018, respectively.
The GFII DA fourth Amendment allowed the Town to begin crediting the Developer for
Parks Development Impact Fees (Parks DIFs) once the performance bond was submitted.
As builders apply for permits in Gladden Farms II,credits are given for the full Parks DIF
(currently $2,461 per home) until the full cost of the Public Park Improvements has been
credited to lots within Gladden Farms II. Parks DIFs will then begin to be collected on
remaining lots in Gladden Farms II unless other creditable construction has been
completed by that time.
Regular Council Meeting Summary Minutes 12/15/2020
The Developer is working with the Marana Parks and Recreation Department to finalize
the plans for the Public Parks Improvements. A pre-construction meeting was held on
November 18, 2020. It is anticipated that construction will begin shortly and last for six
to nine months.
The proposed fifth amendment to the Gladden Farms II Development Agreement will
allow the Developer to replace the performance bond required by the GFII DA 4th
Amendment with other forms of security acceptable to the Town, which may include
cash accounts, letters of credit, or performance bonds, in any combination as long as the
full amount of the Public Park Improvements construction obligation plus the 15%
contingency is secured. She stated draw down on the security would continue to be
permitted,as construction progresses. It would not have a financial impact substantively
different from the 4the Amendment that approved last December. Staff recommends
approval of the Fifth Amendment to the Gladden Farms II Development Agreement.
Vice Mayor Post moved and Council Member Kai second the motion to adopt Resolution
No. 2020-134, approving and authorizing the Mayor to sign the Fifth Amendment to the
Gladden Farms II Development Agreement. Motion passes, 6-0.
A4 Resolution No. 2020-135: Relating to Development; approving the Final Plat for
Saguaro Bloom "7B", Lots 203-377, Common Areas "A" (Drainage/Open Space) and "B"
(Park), generally located at the southeast corner of the intersection of Lambert Lane and
Saguaro Peaks Boulevard; and authorizing the Town Engineer to sign the TEP easement
(Justin Currie)
Ms. Fairall presented an overview of Resolution No. 2020-135 approving the Final Plat
for Saguaro Bloom "7B", Lots 203-377, Common Areas "A" (Drainage/Open Space) and
"B" (Park), generally located at the southeast corner of the intersection of Lambert Lane
and Saguaro Peaks Boulevard; that would authorize the Town Engineer to sign the TEP
easement.
Baker and Associates Engineering, Inc., submitted an application on behalf of DR
Horton, Inc., requesting approval of a final plat consisting of 175 lots, and Common
Areas "A" and "B" on 41 acres within the Saguaro Bloom development. He reviewed
the location, zoning, land use, transportation, Park Requirement and Trail Connectivity,
preliminary plat and TEP Easement. Staff recommends adoption of Resolution No.
2020-135.
Council Member Comerford moved and Vice Mayor Post second the motion approving
Resolution No. 2020-135, approving the Final Plat for Saguaro Bloom "7B", Lots 203-
377, Common Areas A (Drainage/Open Space and "B" (Park) and authorizing the Town
Engineer to sign the TEP Easement. Motion passes, 6-0.
A5 Resolution No. 2020-136: Relating to Intergovernmental Relations; adopting a
2021 Town of Marana Legislative Policy Priority Program and authorizing and directing
Regular Council Meeting Summary Minutes 12/15/2020
those authorized to lobby on behalf of the Town of Marana to represent and pursue it
(Heath Vescovi-Chiordi)
Mr. Vescovi-Chiordi provided an overview of Resolution No. 2020-136 adopting a 2021
Town of Marana Legislative Policy Priority Program,and authorizing and directing those
authorized to lobby on behalf of the Town of Marana to represent. He introduced Julie
Rees, Principal and Lourdes Pena, Public Affairs Advisor of TriAdvocates Lobbying
Firm who provided an overview of Arizona Elections cycle, discussed the anticipated
State Legislative Session,the Political Landscape, the State Fiscal Forecast,the CRF Cares
Act- AZ Allocations,2020 Policy Issues Expected to Carryover in 2021,and Policy Issues
Expected in 2021. This program captures issues and policy areas of importance to the
Town of Marana's interests,such as state shared revenues,protection of local control,and
other Town-related issues. (A copy of the presentation is available on the Town's website for
review, as well as in the Town Clerk's Office.)
Vice Mayor Post moved and Council Member Officer second the motion adopting
Resolution No. 2020-136, adopting the 2021 Town of Marana Legislative Policy Priority
Program, and authorizing and directing those authorized to lobby on behalf of the Town
of Marana to represent and pursue it. Motion passes, 6-0.
A6 Resolution No. 2020-137: Relating to Personnel; approving a mid-year Team
Performance Pay increase effective as of the pay period starting on January 2, 2021 for
eligible Town of Marana employees and approving a corresponding budget capacity
transfer from the general fund contingency line item to each applicable department
budget in the Fiscal Year 2020-2021 budget (Curry C. Hale)
Human Resource Director Curry Hale provided a presentation overview of Resolution
No. 2020-137 that approves a mid-year Team Performance Pay increase effective as of the
pay period starting on January 2, 2021 for eligible Town of Marana employees and
approves a corresponding budget capacity transfer from the General Fund Contingency
line item to each applicable department budget in the Fiscal Year 2020-2021 budget. (A
copy of the presentation is on file in the Town Clerk's Office, as well as on the Town's website at
www.maranaaz.gov.)
Council Member Kai moved and Council Member Officer second the motion to adopt
Resolution No. 2020-137, approving the necessary amount of budget capacity to transfer
from general fund contingency for 3% mid-year Team Performance Pay increase for the
pay period starting on January 2, 20201 for eligible Town of Marana employees. Motion
passes, 6-0.
A7 Ordinance No. 2020.022: Relating to Utilities; rescinding Marana Ordinance No.
2020.006, as extended by Marana Ordinance No. 2020.007, which temporarily suspended
enforcement of Marana Town Code Section 14-5-4 (Nonpayment of delinquent bill;filing
of lien; interest) as it relates to disconnecting utility service for non-payment; and
authorizing Town staff to implement payment plan options and other customer
assistance programs for the collection of delinquent payments (Amanda Jones)
Regular Council Meeting Summary Minutes 12/15/2020
Water Business Services Coordinator Amanda Jones provided an overview of
Ordinance No. 2020.022 stating on March 17,2020,in an effort to help mitigate the spread
of COVID-19, the Town Council approved Ordinance No. 2020.006, temporarily
suspending the enforcement of enforcement of Marana Town Code (MTC) section 14-5-
4(A) as it relates to turning off a customer water supply for non-payment of a water bill,
through April 30,2020. On April 21,2020,the Council approved Ordinance 2020.007 that
extended the suspension of water disconnections for non-payment until such time that
the Mayor's March 17, 2020 Proclamation of Local and Emergency is withdrawn.
Customers not able to pay during this time were to remain financially responsible for all
usage charges.
Adoption of the proposed ordinance will rescind Ordinance No. 2020.006, having the
effect of reinstating water disconnections for non-payment. The ordinance also
authorizes staff to administratively approve payment plan options for customers and to
pursue further customer assistance programs for those experiencing a financial hardship.
There has been a financial impact as a result: delinquent receivables have significantly
increased since March and are currently at approximately $75,000. Reinstating
disconnects and providing payment plan options for customers would allow collection
of uncollected revenue over the next six to 12 months. Staff recommends approval of
Ordinance No. 2020.022 rescinding Ordinance No. 2020.006.
Vice Mayor Post moved and Council Member Kai second the motion to adopt Ordinance
No. 2020.022, rescinding Marana Ordinance No. 2020.006, and authorizing Town staff to
implement payment plan options and other customer assistance programs for the
collection of payments. Motion passes, 6-0.
ITEMS FOR DISCUSSION/POSSIBLE ACTION
D1 Relating to Legislative and Government Actions; discussion and possible action
regarding all pending state, federal and local legislation/government actions and on
recent and upcoming meetings of the other governmental bodies. (Terry Rozema)
Mr. Rozema stated he did not have a report to offer.
EXECUTIVE SESSIONS
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town representatives, or
consultation for legal advice with the Town Attorney, concerning any matter listed on
this agenda for any of the reasons listed in A.R.S. §38-431.03 (A).
Regular Council Meeting Summary Minutes 12/15/2020
[7:47 PM Minutes:] Mayor Honea asked for a motion to go into an Executive Session for
the purposes provided in Items E2 and E3.
Vice Mayor Post moved and Council Member Comerford second the motion to enter into
an Executive Session Meeting for the purposes stated in Items E2 and E3. Motion passes,
6-0.
E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) for discussion or
consultation with the Town's attorneys in order to consider the Town's position and
instruct its attorneys regarding the Town's position regarding possible litigation and/or
settlement negotiations related to the One Arizona Opioid Settlement Memorandum of
Understanding.
[8:14 PM Minutes:] Mayor Honea resumed the Council Meeting.
Ms. Fairall stated Town staff needs a motion to authorize the Town Manager to sign the
One Arizona Opioid Settlement Memorandum of Understanding.
Vice Mayor Post, moved and Council Member Comerford second the motion. Motion
passes, 6-0.
E3 Executive session pursuant to A.R.S. § 38-431.03(A)(7) for discussion or consultation
with the Town Manager, Town Engineer, and Town Attorney, as designated representatives of
the Town, in order to consider the Town's position and instruct its representatives regarding
negotiations for the sale or lease of interests in real property located on the south side of Silverbell
Road between its two Continental Reserve Loop intersections and consisting of the Picture Rocks
Wash drainageway, Pima County Assessor's Parcel No. 221-21-004E,for flood control purposes.
Ms. Fairall asked for a motion to authorize staff to proceed with CGR Investments as
discussed during the Executive Session.
Council Member Kai moved and Vice Mayor Post second the motion. Motion passes, 5-
1-Nay (Council Member Comerford).
FUTURE AGENDA ITEMS
Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda,
if three or more Council members request that an item be placed on the agenda, it must
be placed on the agenda for the second regular Town Council meeting after the date of
the request, pursuant to Marana Town Code Section 2-4-2(B).
ADJOURNMENT
Mayor Honea asked for a motion to adjourn the meeting.
Regular Council Meeting Summary Minutes 12/15/2020
Vice Mayor Post, moved and Council Member Officer second the motion to adjourn the
meeting. Motion passes, 6-0. Meeting adjourned at 8:14 PM.
CERTIFICATION
I hereby certify that the foregoing are the true and correct minutes of the Marana Town
Council meeting held on December 15, 2020. I further certify that a quorum was present.
AMS \ , 1,
rnC Ch-rry L. 4wson, Town Clerk
MARANA AZ
ESTABLISHED 1977
Regular Council Meeting Summary Minutes 12/15/2020