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HomeMy WebLinkAbout01/12/2021 Study Session Summary Minutes A6i& _ MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL STUDY SESSION 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers,January 12,2021 at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL: Vice Mayor Post called the meeting to order at 6:01 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post, Council Members: Jackie Craig, Patti Comerford (Excused), Roxanne Ziegler,John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA: Vice Mayor Post, moved and Council Member Officer second the motion approving the agenda as presented. Motion passes, 6-0. DISCUSSION/DIRECTION/POSSIBLE ACTION D1 Resolution No. 2021-001: Relating to Personnel; approving and adopting amendments to the Temporary Personnel Policy - Families First Coronavirus Response Study Session Summary Minutes 01/12/2021 1 Act (FFCRA) to voluntarily extend the leave benefits through March 31, 2021 (Curry C. Hale) Assistant Town Attorney Libby Shelton provided a PowerPoint Presentation on this item. (A copy of the presentation is available on the Town's website along with the video of the meeting, and is available in the Town Clerk's Office for reviewing.) Council Member Ziegler moved and Council Member Kai second the motion approving and adopting amendments to the Temporary Personnel Policy - Families First Coronavirus Response Act (FFCRA) to voluntarily extend the leave benefits through March 31, 2021. Motion passes, 6-0. D2 Relating to Budget; presentation, discussion and direction regarding the framework for development of the fiscal year 2021-2022 budget and its role in the implementation of the Strategic Plan (Terry Rozema and Yiannis Kalaitzidis) Interim Town Manager Terry Rozema and Finance Director Yiannis Kalaitzidis provided a PowerPoint Presentation on this item, and discussed the next step in the budget process. (A copy of the presentation is available on the Town's website along with the video of the meeting, and is available in the Town Clerk's Office for reviewing.) Mayor and Council Members discussed the budget presentation with Mr. Kalaitzidis and Mr. Rozema. Mayor Honea and Council Members provided direction to Town staff related to the removing certain line items, Unassigned at$20.3M, and decide on whether Council wish to also remove the Airport and Wastewater out of the General Fund in an effort to provide the actual amount available to spend of its reserve balances. That is to present the budget in simpler terms. Council Member Ziegler requested to receive a report of all employee positions and salaries sooner rather than later in the budget process so that Council is able to review that information prior to the adoption of the budget. She stated this is a public entity and the information should be available with the budget. Vice Mayor Post stated he does not agree with the request by Council Member Ziegler, rather suggested Council Member Ziegler meet with Mr. Rozema to review or receive salary information on Town employees. Mr. Rozema stated he is willing to meet with Council and provide the requested information,as all employees working for the Town are public servants.Vice Mayor Post stated he appreciates the Town returning to the Strategic Plan to prepare the budget, as he had thought the Town had abandon it. Mr. Rozema replied thanking Vice Mayor Post for his comments. The Town will be looking to retool the Strategic Plan this year, and to use that document to formulate everything that the Town does. Study Session Summary Minutes 01/12/2021 2 Council Member Ziegler requested to have the Tuition Reimbursement added back into the budget. There was some discussion on this request by the Council. Council Member Craig stated she has some suggestions on the Strategic Plan stating, people were overwhelmingly concerned about two things: did we have enough water for all this growth, and what could be done to save the beautiful desert, as it is the reason they had moved to Marana. I think we need to address those two concerns in mentioned in the Strategic Plan. She met with Scott Schladweiler,Water Director, and have done a calculation, as she had confirmed her numbers with Mr. Schladweiler that Marana would surpass its renewable water supply with 5,022 more houses. At our current rate, that is about six (6) years. This would make the residents of the Town nervous believe we need to put the following statement in our Strategic Plan to let voters know we will not jeopardize the future water availability. She suggested the following language is added to the Strategic Plan: Under Safe and Well-Managed Community Ensure current residents retain long-term access to safe, potable water by requiring that new growth does not exceed Marana's Renewable Water Supply Heritage Principle Statement- include natural "beauty" as a key feature we are trying to preserve in addition to culture and history. Work with developers to plan neighborhoods with meaningful open space, significant NUOS, connected trails and connected wildlife corridors. All Master Plans need to be completed so to see the necessary or desired infrastructure. The Activities Center and Aquatic Center highlighted in the P&R Master Plan was never on the radar previously. There will surely be some important needed infrastructure highlighted when these plans are completed and we need a comprehensive look at all needs and costs before we look at a sales tax. Mayor Honea replied stating Town staff could not change the Strategic Plan; they can make recommendations only to Council. As Mr. Rozema stated, the Council and Town staff would technically review the Plan, and cannot tie her suggestions to the Plan, but not amend the Plan. Council approves the Plan, not Town staff. Mr. Rozema stated Council Member Craig might be referring to his earlier statement this year is to revamp the Strategic Plan to bring that before the Council. The Town can certainly review Council Member Craig recommendation and bring those back to Council for its consideration when Town staff do an update to the Strategic Plan. Town staff has begun the process of reaching out to Department Heads to inquire of the status of various initiatives. As this progress forward,the Town would begin to build upon that and provide an updated draft Strategic Plan for the town. Study Session Summary Minutes 01/12/2021 3 Council Member Officer thanked Mr. Kalaitzidis for taking time to explain the budget and teaching the Council all that is involved in preparing the budget. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Council Member Kai moved and Vice Mayor Post second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 7:47 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes for the Study Session Meeting of the Marana Town Council meeting held on January 12, 2021. I further certify that a quo . was present. 0,1110 Cherry L. Lawson, Town Clerk MARANA AZ ESTABLISHED 1977 Study Session Summary Minutes 01/12/2021 4