HomeMy WebLinkAbout01/19/2021 AMENDED-Regular Council Meeting Summary Minutes 46,&
MARANA AZ
ESTABLISHED 1977
AMENDED AGENDA January 15, 2021 at 2:43 P.M.
MARANA TOWN COUNCIL
REGULAR COUNCIL MEETING
11555 W. Civic Center Drive, Marana, Arizona 85653
Council Chambers,January 19, 2021, at or after 6:00 PM
Ed Honea, Mayor
Jon Post, Vice Mayor
Patti Comerford, Council Member
Jackie Craig, Council Member
Herb Kai, Council Member
John Officer, Council Member
Roxanne Ziegler, Council Member
SUMMARY MINUTES
CALL TO ORDER AND ROLL CALL:
Mayor Honea called the meeting to order at 6:00 PM. Deputy Town Clerk Hilary Hiser
called the roll. All council members were present constituting a quorum.
PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor
Honea.
APPROVAL OF AGENDA:
Council Member Kai motioned to approve the agenda, with a second motion provided by
Vice Mayor Post. The motion passed unanimously, 7-0.
CALL TO THE PUBLIC:
Stephanie Harris addressed the Council introducing HM3 Advocates, Inc., a domestic
violence support group located in Marana. Ms. Harris stated that the group was happy
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to join the Marana Community and looked forward to working with the Town to provide
services to residents in need. Council Member Comerford applauded the group for their
service and expressed support for their mission.
Tom Hannagan addressed the Council expressing his concern for the proposed mining
operation in the Silverbell Mountains just west of Marana. He noted that the proposed
mining operation would leave a "scare" across the landscape both visually and
ecologically.Mr.Hannagan asked the Council to consider adopting a resolution opposing
the proposed mining operation.
PROCLAMATIONS
MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS:
Council Member Officer complimented the Parks and Recreation Department for their
continued maintenance of the community parks and trails.
Council Member Ziegler congratulated Amanda Jones, Water Business Services
Coordinator,for her admittance,and scholarship award,to a national water management
program.
MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS:
Interim Town Manager Terry Rozema directed the Council's attention to the January
Executive Report highlighting the Town's continued growth in residential housing
permits. Also, he reminded the Council the final adoption of the Parks Master Plan is
scheduled for February 2, 2021. Additionally, Mr. Rozema reported that the Council
Executive Retreat is scheduled for March 4 and March 5 in Phoenix, Arizona. Finally, Mr.
Rozema stated the Town is working with the Marana Health Center to host a vaccination
clinic on town property.
PRESENTATIONS
CONSENT AGENDA:
Council Member Kai motioned to approve the Consent Agenda, with a second motion
provided by Council Member Ziegler. The motion passed unanimously, 7-0.
Cl Resolution No. 2021-002: Relating to Development; approving a final plat for
Tortolita Ridge Lots 1-32 and Common Areas "A" through "C" located approximately
.75 miles north of Moore Road on the west side of Tortolita Road. (Cynthia Ross)
C2 Resolution No. 2021-003: Relating to Development; approving a final plat for SC
Ranch Lots 1-54 and Common Areas "A" (Recreation & Drainage) and "B" (Landscape,
Drainage and Utilities) located generally at the northeast corner of Sanders and Moore
Roads. (Justin Currie)
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C3 Resolution 2021-004: Relating to Budget; authorizing the transfer of $550,000 in
budgeted expense authority from the Other Agency Fund 3045 line item to the
Transportation Fund line item in the FY21 budget for costs related to the Adonis Road
Extension project (Keith Brann)
C4 Resolution No. 2021-005: Relating to Development; approving a release of
assurances for Del Webb at Dove Mountain IX subdivision and accepting public street
improvements for maintenance (Keith Brann)
C5 Resolution No. 2021-006: Relating to Police Department; approving and
authorizing the Town Manager to execute Subrecipient Agreement No. 18-AZDOHS-
OPSG-180421-03 with the Arizona Department of Homeland Security for purposes of
receiving reallocated funds under the FFY2018 Operation Stonegarden Grant Program
(Kristin Taft)
C6 Relating to Procurement;ratifying the Town Manager's approval of a change order
to the Southern Arizona Paving construction contract for the Avra Valley Road Pavement
Reconstruction in the amount of$57,883.27; authorizing the transfer of appropriations, if
necessary, for the change order; and authorizing the Town Manager or designee to
execute the necessary documents to effectuate the change order (Keith Brann)
C7 Approval of the Council Regular Meeting Summary Minutes of December 15,2020
LIQUOR LICENSES:
Li Relating to Liquor Licenses; recommendation to the Arizona Department of
Liquor Licenses and Control regarding an application for a new series #010 Beer and
Wine Store Liquor License submitted by Perry Charles Huellmantel on behalf of
QuikTrip #1491, located at 9400 West Tangerine Road, Marana, AZ 85653. Presented by
Hilary Hiser, Deputy Town Clerk.
Ms.Hiser reported the applicant met all the compliance requirements during review,and
the Clerk's Office did not receive any letters of opposition.
Vice Mayor Post motioned to approve the QuikTrip #1491 seriers#010 Liquor License
application, with a second motion provided by Council Member Ziegler. The motion
passed unanimously, 7-0.
L2 Relating to Liquor Licenses; recommendation to the Arizona Department of
Liquor Licenses and Control regarding an application for a new series #012 Restaurant
Liquor License submitted by Kevin Arnold Kramber on behalf of Guadalajara's Grill,
located at 5955 West Arizona Pavilions Drive, Tucson, AZ 85743. Presented by Hilary
Hiser, Deputy Town Clerk.
Ms.Hiser reported the applicant met all the compliance requirements during review and
the Clerk's Office did not receive any letters of opposition.
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Vice Mayor Post motioned to approve Guadalajara's Grill series#012 Restaurant Liquor
License application, with a second motion provided by Council Member Kai. The motion
passed unanimously, 7-0.
BOARDS, COMMISSIONS AND COMMITTEES:
B1 Resolution No. 2021-007: Relating to Boards, Commissions and Committees;
making an appointment to the Council Committee for Planning Commission and Board
of Adjustment Appointments.
Council Member Ziegler motioned to appoint Council Member Officer to the Council
Committee for Planning Commission and Board of Adjustment Appointments (sub-
committee), with a second motion provided by Vice Mayor Post. The motion passed
unanimously, 7-0.
COUNCIL ACTION:
Al Resolution No. 2021-008: Relating to Real Estate; approving and authorizing the
Town Manager to execute a license agreement with Apollo Healthcare and Diagnostics,
LLC, dba: TestNOW for use of Town-owned property located at 11555 W. Civic Center
Drive. Item presented by Lisa Shafer, Community Services Director.
Ms. Shafer provided an overview of the license agreement with TestNOW to host a drive
through COVID-19 testing site in the gravel lot located near the employee parking lot.
The testing hours of operation would be seven days a week from 9:00 a.m. to 9:00 p.m.
Ms Shafer stated the company expects to conduct between 100 to 300 tests daily. She
indicated this would be the second Pima County testing location and the 48th testing
location statewide. TestNOW hopes to have the site ready for operation by the end of
January or the beginning of February. Ms. Shafer presented the Council an aerial picture
of the proposed site with the possible traffic control layout.
Council Member Kai asked what procedures the company established to deal with any
dust and/or flooding that might occur in the area. Ms. Shafer responded that company
was aware those possibilities and would work with the Town when needed to mitigate
those issues.
Council Member Ziegler motioned to approve Resolution 2021-008, with a second motion
provided by Vice Mayor Post. The motion passed unanimously, 7-0.
A2 Resolution No. 2021-009: Relating to Economic Development; approving the
Marana Matters: COVID-19 Small Business Assistance Program to assist small businesses
located within the Town of Marana impacted by the COVID-19 pandemic; and
approving a corresponding budget capacity transfer from the general fund contingency
line item to the Economic Development Department budget in the fiscal year 2020-2021
budget. Item presented by Heath Vescovi-Chiordi, Assistant to the Town Manager.
Mr. Vescovi-Chiordi briefly reviewed the evolution of this item. He noted that staff
researched how other jurisdictions used the CARES Fund monies to assist local residents
and businesses.
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Mr. Vescovi-Chiordi outlined the Marana Matters COVID-19 Small Business Assistance
Program. The program is intended to assist businesses that expended money to meet the
necessary public health safety protocols issued by the Centers for Disease Control and
the Arizona Department of Health. The maximum award is $2,000 and the program is
"first come, first served." Mr. Vescovi-Chiordi highlighted the program's business
eligibility requirements, examples of eligible expenses for reimbursement, and the
program's operational timeline and application. (A copy of the presentation as presented to
Council is filed with the full agenda packet in the Town Clerk's Office.)
Vice Mayor Post motioned to adopt Resolution 2021-009, Option B, approving a
$100,000 transfer from the General Fund contingency line item to fund the Marana
Matters: COVID-19 Small Business Assistance Program, with a second motion provided
by Council Member Kai. The motion passed unanimously, 7-0.
A3 Resolution No. 2021-010: Relating to Real Estate; approving and authorizing the Town
Manager to execute a License Agreement with Marana Health Center,Inc.for use of Town-owned
property located north of Bill Gaudette Drive between Marana Main Street and North Sandario
Road for a Covid-19 drive-through vaccination site. Presented by Jane Fairall, Town Attorney.
Ms. Fairall stated the Marana Health Center (MHC) contacted the Town for use of the
vacant parcel across the street from the health center to host a COVID-19 vaccination site.
MHC plans to operate a drive through vaccination clinic from 9:00 a.m to 5:00 p.m.
Monday through Friday. She indicated the vaccination center would coordinate with the
Traffic Engineering Department to ensure efficient traffic flows. Ms. Fairall noted that
staff was discussing with MHC mitigation strategies for dust issues at the site.
Council Member Officer commented that dust mitigation is important. Ms. Fairall
responded that staff continues to discuss with MHC about possible solutions to dust
issues and what steps could be taken to mitigate those issues as the site is used.
Council Member Ziegler motioned to approve Resolution No. 2021-010, with a second
motion provided by Council Member Kai. The motion passed unanimously, 7-0.
ITEMS FOR DISCUSSION/POSSIBLE ACTION:
D1 Relating to Budget; presentation of independent auditor's report and final
results for the 2019-2020 fiscal year. Item presented by Yiannis Kalaitzidis, Finance
Director.
Mr. Kalaitzidis presented the final Comprehensive Annual Financial Report (CAFR),
Single Audit Report, and Annual Expenditure Limitation Report. He explained that the
CAFR is the Town's cumulatively financial results, not just the prior fiscal year. Mr.
Kalaitzidis explained the CAFR is an important document used by creditors when issuing
debt. He happily reported that the Town received "clean audit opinions" for all three
reports.
However, Mr. Kalaitzidis noted the Town did have one audit finding published in the
Single Audit Report. He explained that during a review of capital assets staff discovered
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a developer contribution was recorded twice in error.Mr. Kalaitzidis stated this duplicate
recording of the assets was an isolated instance and would not have mislead any users of
the financial statements and did not influence the auditor's opinion.
Mr. Kalaitzidis further clarified that the error was corrected through a prior year
adjustment, which required a published finding by the auditor. He reported that the
department updated its internal procedures to ensure this type of error did not occur in
the future.
Vice Mayor Post asked for clarifications regarding any other issues encountered during
the audit. Mr. Kalaitzidis responded that there were no over difficulties encountered
during the audit, did not have any uncorrected misstatements, or disagreements.
Mr. Kalaitzidis continued his presentation reviewing published findings of the Annual
Expenditure Limitation Report, and the Single Audit report. He noted that the actual
expenditures were S48.9 million under the approved expenditure limitation. Also, the
Single Audit Report documented$10,948,478 in federal expenditures for Fiscal Year 2020;
those expenditures included AZCares monies, and expenditures for the water treatment
plants.
Finally, Mr. Kalaitzidis briefly presented the final audited numbers for the Town's
various funds. (A copy of the presentation presented to Council is filed with the full agenda packet
in the Town Clerk's Office.)
Vice Mayor Post asked if the auditor interviewed employees regarding the reports. Mr.
Kalaitzidis responded that the auditors interviewed a variety of employees and followed
specific procedures while conducting the audit.
No Council Action taken.
D2 Relating to Utilities; discussion and direction on the application of the IGA
between the City of Tucson and the Town of Marana Relating to the Delivery of Central
Arizona Project Water to proposed developments within the Town limits. Item presented
by Scott Schladweiler, Water Director.
Mr. Schladweiler stated the presentation before Council was a follow-up to the October
13, 2020 Study Session regarding the development of a policy defining when and under
what conditions to use the Wheeling IGA with Tucson Water. He reminded the Council
that the Wheeling IGA provides water service to properties within the Town that are too
far away from existing Marana Water facilities by using the Tucson Water distribution
system to provide Marana CAP water to property owners. As a follow-up to the questions
posed by the Council in October,Mr.Schladweiler explained that Marana Water's current
rate structure could cover Tucson Water's delivery costs, at no additional cost to
customers, due to a reduction in production costs, such as pumping, maintenance and
electricity at Marana Water facilities.
Mr. Schladweiler further explained that staff reviewed current department practices to
determine if charging a fee was applicable. He noted that the goal for staff was to create
a practice that was straightforward and applied equitability. For each proposed
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development, staff determines what the impact is on the water distribution system and
what infrastructure is necessary to support that proposed development. Various factors
determine the use of temporary wheeling in a limited area where the Town does intend
to extend water service,versus permanent wheeling arrangements in an area that Marana
Water does not plan to extend service to because of the infrastructure costs.
Mr. Schladweiler stated that any fee charged, an impact fee or a service fee, is used to
pay for specific projects or activities. For the proposed wheeling fee, he explained there
is not a specific fee or project to justify it.
Vice Mayor Post asked if the intent is to pull outlier developments into the Marana Water
system. Mr. Schladweiler responded that staff does not favor temporary wheeling for
developments. He explained that any developments that received wheeled water would
not pay impact fees and that may be seen as unfair by other developers building
infrastructure to connect to Marana's water distribution system.
Mr. Schladweiler stated the developments that receive permanent water wheeling do
not pay impact fees, but do use the water resources. To help recoup those costs, staff is
considering charging a fee, in lieu of the water resource development impact fee, to help
purchase the necessary water resources to accommodate those areas. The fee would be
for 15 years' worth of water use and based on current water rate and broken down by
acre-feet. Ultimately, if the proposed project is in the Marana Water service area that
project must connect to the town's water infrastructure. The department does not want
to entertain temporary wheeling given the variability of the costs associated with it.
Vice Mayor Post asked if the department was proposing two different resource
replenishment fees. Mr. Schladweiler replied that the proposed fee is just for wheeling
areas and applied at the time of application.
Vice Mayor Post followed-up asking how the water resources credited from the
wastewater facility play into this arraignment. Mr. Schladweiler answered that the
recharge facility's resources are applicable to the whole town. The department receives a
90 percent reimbursement from Pima County Wastewater for resources diverted.
Mayor Honea asked if Marana Water would charge the CAGRD rate to areas outside of
the Town limits. Mr. Schladweiler explained that although Marana Water services some
areas outside the Town limits, which were incorporated with the original purchase and
acquisition of those water systems. He noted that since those purchases, Marana Water
has only extended the system's infrastructure within the Town's boundaries and the
department does not intend to extend outside of the boundaries.
Mayor Honea asked for clarification regarding the timing of costs for use of ground water
if needed. Mr. Schladweiler explained the wheeling fees collected would be used for
purchase of ground water replenishment when needed.
Council Member Craig asked for clarification regarding CAGRD fees and their use. Mr.
Schladweiler explained that the CAGRD fee is the cost of buying ground water for future
use. He stressed that the intention is not to purchase and use the ground water now, but
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to have a dedicated saving funded by the wheeling fees for the purchase of ground water
when needed for areas that have wheeled water resources.
(The Town Clerk's Office has a copy of the presentation presented to Council filed with the full
agenda packet.).
Mark Johnson, of the Tortolita Alliance submitted a comment letter to the Town Clerk
and members of Council regarding item D2 prior to the meeting. A copy of the letter is
on file in the Town Clerk's Office. Resident Karen Kansfield also submitted a comment
email supporting the Tortolita Alliance's position regarding item D2. A copy of the email
is on file in the Town Clerk's Office.
Vice Mayor Post motioned to approve the recommendations presented to the Council,
with a second motion provided by Council Member Ziegler. The motion passed
unanimously, 7-0.
D3 Relating to Budget; discussion, direction and possible action regarding
development of the fiscal year 2021/2022 budget, including proposed budget initiatives
and expenditures Presented by Terry Rozema, Interim Town Manager.
Mr. Rozema explained this would be a standing agenda item during budget preparation
session to allow the Council to make recommendations related to specific projects,
programs, or other areas of concern for inclusion in the final budget document.
No Council Action taken.
D4 Relating to Legislation and Government Actions; discussion and possible action
regarding all pending state, federal, and local legislation/government actions and on
recent and upcoming meetings of the other governmental bodies. Presented by Terry
Rozema, Interim Town Manager.
Mr. Rozema reported that additional monies and resources would be made available to
state and local governments from the federal government in the weeks and months to
follow. He noted that the Arizona Legislature started with 656 proposed bills; with an
expectation that the legislative session will have over 1,000 bills submitted. Mr. Rozema
acknowledged that many the bills are holdovers from the previous legislative session
when the COVID-19 pandemic cut the legislative session short. He indicated the Town
Manager's Office was keeping track of several bills that would directly impact Town
operations. Mr. Rozema also indicated that staff continues to work with state
representatives to secure additional funding for the final portion of the Tangerine road
project.
No Council Action taken.
EXECUTIVE SESSIONS:
Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session,
which will not be open to the public, to discuss certain matters.
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El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for
discussion or consideration, or consultation with designated Town representatives, or
consultation for legal advice with the Town Attorney, concerning any matter listed on
this agenda for any of the reasons listed in A.R.S. §38-431.03 (A).
E2 Executive Session pursuant to A.R.S. §38-431.03 (A)(1) to discuss the employment
of Interim Town Manager Terry Rozema.
Vice Mayor Post motioned to move to Executive Session to discuss item E2, with a
second motion provided by Council Member Comerford. The motion passed
unanimously, 7-0.
The Council retired to executive session at 7:11 p.m.The Council returned from executive
session with Mayor Honea calling the meeting to order at 8:06.
Council Member Comerford motioned to direct staff to proceed as discussed during the
executive session, with a second motion provided by Council Member Officer. The
motion passed unanimously, 7-0.
FUTURE AGENDA ITEMS
Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda,
if three or more Council members request that an item be placed on the agenda, it must
be placed on the agenda for the second regular Town Council meeting after the date of
the request, pursuant to Marana Town Code Section 2-4-2(B).
ADJOURNMENT:
Vice Mayor Post motioned to adjourn the meeting at 8:07 p.m., with a second motion
provided by Council Member Kai. The motion passed unanimously, 7-0.
CERTIFICATION
I hereby certify that the foregoing are the true and correct minutes of the Marana Town
Council meeting held on January 19, 2021. I further certify that a quorum was present.
\f\ivA,
Hilary H. H s'r, Deputy Town Clerk
MARANA AZ
ESTABLISHE !% ' '
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