Loading...
HomeMy WebLinkAbout03/16/2021 Regular Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, March 16, 2021, at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Mayor Honea,Vice Mayor Post, Council Members: Jackie Craig,Patti Comerford, Roxanne Ziegler,John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Vice Mayor Post, moved and Council Member Kai second the motion to approve the agenda as presented. Motion passes unanimously, 7-0. CALL TO THE PUBLIC PROCLAMATIONS Regular Council Meeting Summary Minutes 03/16/2021 P1 Proclamation declaring March 24, 2021 as "Education and Sharing Day, Marana" (Cherry L. Lawson) MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Comerford reported the Chamber of Commerce met for its monthly breakfast three times since returning from Covid. They took all precautionary measures to ensure compliance, but that it was great to see members returning. She thanked the Chambers for assisting businesses within the community during the pandemic. Council Member Officer reported that he and Mayor Honea attended at the Marana Training Facility whereby the inmates had donated books for a shelter for women and children. He encouraged the Town to stay involved in this effort, as it is their 40th Anniversary. Council Member Ziegler reported the Council met in a retreat meeting on March 4 and 5. She stated it was enjoyable, that Council had not met in a retreat in four years. She referenced Town Manager Terry Rozema comments stating he was nervous -he did a fantastic job. She thanked all of Council for the excellent meeting. Mayor Honea thanked Council Member Officer for taking him to the MTC Facility Minimum Security Prison. They were able to speak with Warden Jeremy Casey after making a donation on behalf of the Town. The staff at MTC are very eager to get the inmates out and assisting on the streets with the Town. He agrees with Council Member Ziegler regarding the retreat meeting stating it has been the best retreat since Council has had in the past. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Deputy Town Manager Erik Montague reported on the following on behalf of Town Manager Terry Rozema. He noted the following: • Executive Report was provided to Council and it is available to the public on the town's website. • One hundred single-family housing permits issued for the month of February 2021 • Last year for the same month, the town issued 80 single-family housing permits • As of this day, the town issued 37 single-family housing permits. Last March, the town issued 38 single-family housing permits. • Town Manager's Office extends its appreciation to Council related to the discussion and direction received from Council. According to Town Manager Mr. Rozema looking to achieve certain things, we believe a number of those items have already been achieved. That direction facilitated a number of projects that the Council will begin to see over the next few weeks and months. Regular Council Meeting Summary Minutes 03/16/2021 • Thanked staff for its involvement in preparing, attending and presenting during the retreat meeting that made it a success. • Invitations were emailed to Council for the Grand Opening of the Water Treatment Campuses. They are in the final stage of construction and completing various testing, as it is required in order to deliver water, and place it into the system. o As of Friday,March 12,the water campus near Saguaro Bloom is delivering treated water into the system intermittently while the testing continues. It is hopeful that by the end of next week, the Saguaro Bloom / Airline/Lambert should be operating at 100%. o The ribbon cutting with the limitations under Covid will be a hybrid approach. The Town has limited in person attendance to by invitation only. However, other individuals will be able to participate remotely via Zoom. • The Adonis Road Project paving was recently completed, and it is possible that the roadway will be open in April to traffic. o Staff is working on the ribbon cutting for this project. • Covid vaccinations, numbers continue to trend in a positive direction. Over 51% of the Town's staff has received at least one shot. Pima County has begun to open up an additional phase lowering the age threshold for individuals that qualify. The Town is hopeful that employees within our organization who are interested, and who are able, will get the vaccination. • With Covid numbers trending in a positive direction, Town staff is beginning to prepare for the next phase of reopening in 2B. Mayor Honea stated the Town would receive$11.6M out of the$1.9T federal bill. We will take those dollars and use them towards the benefit of the Marana community. Council Member Ziegler stated she forgot to thank Assistant to the Town Manager Heath Vescovi-Chiordi, as well as Diane Mangialardi and Linda Dralle for putting the retreat meeting together. She thanked all staff who attended the retreat meeting. PRESENTATIONS CONSENT AGENDA Cl Resolution No. 2021-025: Relating to Addressing; renaming the north/south portion of Tangerine Road, south of the existing Tangerine Road to the Santa Cruz River, generally located at the southwest corner of the Tangerine Road and Interstate 10 interchange (Justin Currie) C2 Resolution No. 2021-026: Relating to Development; approving a Release of Assurances for a portion of Gladden Farms Blocks 36 &40 and accepting public improvements for maintenance (Keith Brann) Regular Council Meeting Summary Minutes 03/16/2021 C3 Resolution No. 2021-027: Relating to Development; approving a final plat for Gladden Farms Block 27-Phase 2, Lots 82-173, Common Areas A-13 - A-21 (Landscape, Utilities, Drainage and Grading) and Common Areas B-5 - B-7 (Recreation, Landscape, Utilities, Drainage and Grading) located at the southwest corner of Moore Rd. and Clark Farms Blvd. (Justin Currie) C4 Resolution No. 2021-028: Relating to Technology Services; approving and authorizing the Town Manager to execute Subrecipient Agreement Number 18- AZDOHS-HSGP-180410-01 between the Arizona Department of Homeland Security and the Town of Marana to receive funding for Cybersecurity Enhancement (Kristin Taft) C5 Resolution 2021-029: Relating to the Police Department; approving and authorizing the Chief of Police to execute the Intergovernmental Agreement Regarding Gang and Immigration Intelligence Team Enforcement Mission (GIITEM) State Gang Task Force between the Town of Marana Police Department and the State of Arizona through its Department of Public Safety (AZDPS) (Libby Shelton) C6 Resolution No. 2021-030: Relating to Police Department; approving and authorizing the Chief of Police to execute the Governor's Office of Highway Safety (GOHS) Contract Number 2021-207-053 between the State of Arizona by and through GOHS and the Town of Marana for funding for equipment for the Marana Police Department (Kristin Taft) C7 Approval of the Regular Council Meeting Summary Minutes of February 16, 2021, Council Study Session Summary Minutes of February 23, 2021, and the Special Council Meeting/Retreat Summary Minutes of March 5 and March 4, 2021 (Cherry L. Lawson) Council Member Kai moved and Vice Mayor Post second the motion approving the Consent Agenda. Motion passes unanimously, 7-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B1 Resolution No. 2021-031: Relating to Boards, Commissions, and Committees; making appointments to the Town of Marana Utilities Board and appointing the chair of the Utilities Board from among its membership (David L. Udall) Associate Town Attorney David Udall provided an overview of the item making appointments to the Town of Marana Utilities Board and appointing the chair of the Utilities Board from among its membership. He explained Title 16 of the Marana Town Code establishes the Town of Marana Utilities Board. Pursuant to Marana Town Code Section 16-1-3, the Utilities Board shall manage and operate the water, wastewater, Regular Council Meeting Summary Minutes 03/16/2021 streetlight, electric, and other utility functions of the Town, while the Water Director maintains responsibility for the daily operations of the Town's water and wastewater services. The Utilities Board is a seven-member Board consisting of the Water Director, the Finance Director, and two (2) Town employees appointed by the Town Manager,and three Council-appointed members who are either Town residents or Town utility customers. As currently constituted, the Utilities Board consists of Deputy Town Manager Erik Montague, Town Engineer Keith Brann (both of whom were appointed by the Town Manager), Interim Water Director Stephen Dean, and Finance Director Yiannis Kalaitzidis. The three Council-appointed positions are currently vacant because the terms of Jeff Biggs, Doug Emans, and Julie Mett have expired. Town staff has solicited applications for the three vacant Council-appointed positions and has received applications from Alejandro Sepulveda,Jeff Biggs, Mark Johnson, and Ronson Chee. These applicants meet the requirements set for in the Marana Town Code for appointment to the Utilities Board, and copies of their applications are attached to this agenda item for the Council's review. Council-appointed members will begin serving immediately upon appointment and will each serve a four-year term. As outlined in the Town Code, Council may do one or more of the following at this evening meeting: 1. Interview one or more applicants either in public or in an executive session scheduled for that purpose. (An executive session has been scheduled on this evening agenda for interviewing candidates, should the Council desire to do so.) 2. Make one or more appointments. 3. Order the solicitation of additional applications. 4. Take any other action it deems appropriate. Mr.Udall further explained that an executive session has been scheduled for this evening and the Town has reached out to the applicants to obtain their preference for being interviewed in an open session or an executive session. The response to the inquiry is as follows: 1. Jeff Biggs informed staff that he is not opposed to the Council discussing his application during an executive session. 2. Mark Johnson informed staff that he would like to have his application discussed during the open meeting. 3. Alejandro Sepulveda informed staff that he does not need his application discussed in the open meeting, that the executive session would be fine. 4. Ronson Chee informed staff that he has no preference as to whether his application is discussed in the open meeting or an executive session. Regular Council Meeting Summary Minutes 03/16/2021 Finally, the Town Code does provide that the Council shall choose the chair of the Utilities Board from among its seven members. Mayor Honea asked who the current chair of the Utilities Board is. Mr. Udall replied stating it is the Water Director. Interim Water Director Stephen Dean currently holds it. Council Member Ziegler thanked those members who had served on the Utilities Board in the past. Council Member Ziegler moved and Vice Mayor Post second the motion to adopt Resolution No. 2021-031, appointing Jeff Biggs, Mark Johnson and Ronson Chee to the Town of Marana Utilities Board. Motion passes unanimously 7-0. Mr. Udall asked that Council make a selection as to the Chair of the Utilities Board to ensure we have it on record. Council Member Ziegler amended her motion and Vice Mayor Post second the amended motion to include appointing Stephen Dean, Interim Water Director as the chair of the Utilities Board. Motion passes unanimously 7-0. Mayor Honea asked the appointed members if they wanted to come forward and make a comment. Each of the newly appointed members came forward and provided an overview of their background, and thanked Council for the appointment. COUNCIL ACTION Al Resolution No. 2021-032: Relating to Real Estate; vacating public right-of-way located south and west of Adonis Road and dedicated to the Town in 2018 by Deed of Dedication from Tangerine Investment Partners, LLC (Jane Fairall) Town Attorney Jane Fairall provided an overview of the item to request vacating public right-of-way located south and west of Adonis Road and dedicated to the Town in 2018 by Deed of Dedication from Tangerine Investment Partners, LLC. She stated the partners dedicated several strips of property in the Adonis Road Project. Due to the negotiations with Mandarina, the Town no longer need to have that particular strip of right-of-way with the redesign.Tangerine Investment Partners contacted Town Engineer Keith Brann asking whether the Town would quit claim that piece of land back to them. She stated Mr. Brann has confirmed that the Town does not need it, and the Town did not pay for it. Tangerine Investment Partners did not charge the Town for the property. The resolution will provide for Town Engineer Keith Brann to sign the quitclaim deed, quit claiming the strip of property back to Tangerine Investment Partners. Vice Mayor Post, moved and Council Member Officer second the motion to adopt Resolution No. 2021-032. Motion passes unanimously, 7-0. Regular Council Meeting Summary Minutes 03/16/2021 A2 Resolution No. 2021-033: Relating to Utilities; approving and authorizing the Mayor to sign an Agreement for Construction of Water Facilities under Private Contract for Silverbell Gateway Apartments (David L. Udall) Mr. Udall provided an overview of the item requesting approval and authorization to enter into an agreement for Construction of Water Facilities under Private Contract for Silverbell Gateway Apartments. He stated the agenda item presents a water infrastructure construction agreement for the Silverbell Gateway Apartments pursuant to Marana Town Code Section 14-4-2. That, if approved, this agreement will require the developer to construct certain water infrastructure improvements in order for water to be served to the Silverbell Gateway Apartments. Due to the location of the development, the developer will construct off-site water infrastructure in coordination with the City of Tucson. This off-site infrastructure will deliver water up to the point of connection to the onsite water infrastructure that will be constructed in coordination with the Town, at which point the water will be delivered through the Town's onsite water infrastructure to the Silverbell Gateway Apartments. To that end, the developer and the Town desire for the terms and conditions of the Intergovernmental Agreement between the City of Tucson and the Town of Marana relating to the Delivery of Central Arizona Project Water (commonly referred to as the "Wheeling IGA") to apply to this water service agreement. Marana has allocation of CAP water, a portion of which can be delivered to Tucson Water underground storage facilities in Avra Valley, subsequently recovered, and conveyed through Tucson's potable water distribution system. He further explain, on January 19,2021,the Marana Town Council adopted the following approach for when to apply the Wheeling IGA: (1) projects located within the Marana Water Department's intended service area would be required to connect to Marana water infrastructure, meaning no wheeling would be allowed for these projects, and all applicable impact fees would be assessed; (2)projects located in areas outside the Marana Water Department's intended service area would be candidates for permanent wheeling, and would be required to pay a fee for acquiring additional water resources because these developments would not be included in projected water developments in the Town's current Designation of Assured Water Supply (DAWS). This water service agreement,if approved,will be an exception to the wheeling approach established by the Marana Town Council on January 19 because the Silverbell Gateway Apartments are within the Water Department's intended service area and water will be wheeled to the development under the terms of the agreement. The reason for this exception is that the wheeling terms of the water service agreement were verbally agreed to between the Town and the developer and a draft agreement was prepared in accordance with those terms prior to the January 19 adoption of the wheeling approach. Council Member Kai moved and Council Member Ziegler second the motion to adopt Resolution No. 2021-033, approving and authorizing the Mayor to sign the Agreement Regular Council Meeting Summary Minutes 03/16/2021 for Construction of Water Facilities under Private Contract for Silverbell Gateway Apartments. Motion passes unanimously, 7-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Presentation: Relating to Finance; presentation, discussion and possible direction on proposed changes to the Town of Marana Comprehensive Fee Schedule and other various rate and fee adjustments (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis provided a PowerPoint Presentation on the proposed changes to the Town of Marana Comprehensive Fee Schedule and other various rate and fee adjustments. (A copy of the presentation and video is available on the Town's website at www.rnaranaaz.gov for viewing. A copy of the presentation is also available in the Town Clerk's Office.) D2 Relating to Budget; discussion, direction and possible action regarding development of the fiscal year 2021/2022 budget, including proposed budget initiatives and expenditures (Terry Rozema) Mr. Montague this reoccurring item on the council agenda provides Council an opportunity to discuss or provide feedback with respect to the compilation of town's annual budget. Mayor Honea stated the Town would be receiving an additional $11.6M in the federal handout. The Town will need to consider where it wish to use those dollars such as to pay for a couple of major projects that were discussed at the retreat. He encouraged Council to give it some consideration as to where those dollars can be best used. He spoke with Town Manager Terry Rozema about those dollars and said the Town could split those dollars by paying off one large project or whichever project the Council decides. He continued stating there are some stipulations with these funds; however, water and wastewater related projects would be covered. It would pay for the NRRDS Project as well. Council Member Ziegler asked what other projects would be covered with these dollars, other than water and wastewater. Mayor Honea replied stating it does not have many restrictions on those funds—not like before with the earlier allocation. He stated Governor Ducey provided for cities and towns to be able to use those funds without having many restrictions. That in his conversation with Mr. Rozema he indicated those funds can be used towards water wastewater infrastructure is one of the types of projects those funds can be used. There could be many other projects where those funds can be used. Council Member Ziegler stated she would like to see the entire list of projects.She is not opposed to water related projects, but is interested in seeing the other types of projects. Regular Council Meeting Summary Minutes 03/16/2021 D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Terry Rozema) Mr. Montague provided an update of those items that are currently be heard during this legislative session. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive Session pursuant to A.R.S. § 38-431.03(A)(1) for discussion, consideration, and possible interviews of candidates for appointment to the Town of Marana Utilities Board. [6:50 PM Minutes:] Mayor Honea asked for a motion to go into executive session for the reasons stated in Items E2 and E3. Vice Mayor Post, moved and Council Member Ziegler second the motion to enter into executive session. Motion passes unanimously, 7-0. E3 Executive Session pursuant to A.R.S. § 38-431.03(A)(3) and (4) for discussion or consultation with the Town's attorneys and to instruct the Town's representatives concerning the litigation entitled In Re: AFFF Products Liability Litigation, MDL No. 2873, currently pending in the United States District Court for the District of South Carolina, related to the potential recovery of costs to remedy water quality issues resulting from perfluorinated compounds contamination. [7:20 PM Minutes:] Mayor Honea resumed the meeting, and asked for a motion to the item discussed in executive session. Mayor Honea moved and Vice Mayor Post second the motion authorizing the Town Attorney to proceed with the lexicon waiver as discussed in executive session for the pfab litigation. Motion passes unanimously, 7-0. FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Regular Council Meeting Summary Minutes 03/16/2021 ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Council Member Ziegler moved and Council Member Kai second the motion to adjourn the meeting. Meeting adjourned at 7:22 PM. Motion passes unanimously, 7-0. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on March 16, 2021. I further certify that a quorum was present. 4OP Cherry L. Lawso , Town Clerk 416, .1‘ , .; MARANA AZ , ESTABLISHED 1977 Regular Council Meeting Summary Minutes 03/16/2021