HomeMy WebLinkAboutResolution 2021-037 Adopting Amendments to the Town's Personnel Policies and Procedures Ch 4; Amending 4-3-4 "Amount of MTO" and 4-4-2 "Town Approved Holidays" MARANA RESOLUTION NO. 2021-037
RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO
THE TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 4 -
EMPLOYMENT BENEFITS AND LEAVES BY AMENDING SECTION 4-3-4 "AMOUNT
OF MANAGED TIME OFF LEAVE", SECTION 4-4-2 "TOWN APPROVED HOLIDAYS"
AND SECTION 4-4-4 "MISCELLANEOUS RULE"
WHEREAS Chapter 3-3 of the Marana Town Code provides that the Town Council
may adopt personnel policies, rules, and regulations that follow the generally accepted
principles of good personnel administration and which may be modified or changed
from time to time; and
WHEREAS the Town Council adopted Personnel Policies and Procedures via
Town of Marana Ordinance 99.12 and Resolution 99-38 on May 18,1999,which have been
amended from time to time; and
WHEREAS the Council finds that adoption of the amendments to the Town's Per-
sonnel Policies and Procedures as set forth in this resolution is in the best interests of the
Town and its employees.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA, as follows:
SECTION 1. Policy 4-3 of the Town's Personnel Policies and Procedures, entitled
"Managed Time Off (MTO) Leave" is hereby amended as follows (with additions shown
with double underlining):
POLICY 4-3 MANAGED TIME OFF (MTO) LEAVE
[No revisions to Sections 4-3-1 through 4-3-3]
Section 4-3-4 Amount of Managed Time Off Leave
A. Eligible full-time employees shall receive 112 hours of MTO leave at the beginning
of each calendar year.
B. Eligible part-time employees shall receive a prorated amount of MTO leave at the
beginning of each calendar year based on the number of hours per week that they are officially
scheduled to work.
C. Eligible employees who begin employment after the beginning of any calendar
year shall receive a prorated amount of MTO leave based on the portion of the calendar year that
remains.
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Marana Resolution No.2021-037
D. When an employee is on leave at the beginning of a calendar year,even if a portion
of the leave is unpaid,the employee shall still receive the full allotment of MTO leave.
E. As an incentive to recruit and retain key employees,the Town Manager may,upon
hiring or in connection with an annual performance evaluation, grant additional MTO leave,up
to an additional 40 hours per calendar year, to employees in the following categories:
1. Deputy or Assistant Town Managers
2. General Managers
3. Department Heads
4. Deputy or Assistant Department Heads with management responsibilities includ-
ing supervision of staff.
5. Town Engineer
F. If the Town Manager grants additional MTO leave pursuant to paragraph E of this
section,the additional MTO leave shall be granted to the employee for subsequent calendar years
unless and until the Town Manager, in his or her sole discretion, determines that the employee's
performance and/or workload no longer justify the granting of additional MTO leave. The Town
Manager's decision regarding MTO leave is not subject to review under the personnel action re-
view procedures set forth in Chapter 5 of these Personnel Policies and Procedures.
[No revisions to Sections 4-3-5 through 4-3-9]
SECTION 2. Policy 4-4 of the Town's Personnel Policies and Procedures, entitled
"Holidays" is hereby amended as follows (with deletions shown with strikeouts):
[No revisions to Section 4-4-1]
Section 4-4-2 Town-Approved Holidays
A. The Town-approved holidays for each calendar year are as follows.
1. New Year's Day (January 1)
2. Martin Luther King,Jr./Civil Rights Day (third Monday in January)
3. Presidents' Day (third Monday in February)
4. Memorial Day (last Monday in May)
5. Independence Day (July 4)
6. Labor Day (first Monday in September)
7. Veterans' Day (November 11)
8. Thanksgiving Day (fourth Thursday in November)
9. Day after Thanksgiving(fourth Friday in November)
10. Christmas Eve (December 24)
11. Christmas Day (December 25)
B. The Town Council,at its sole discretion,may approve additional holidays in any calendar
year
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Marana Resolution No.2021-037
[No revisions to Sections 4-4-3}
Section 4-4-4 Miscellaneous Rules
A. If a Town-approved holiday falls on a day when an eligible employee is on parental paid
time off or on approved paid vacation,MTO,or sick leave,the employee shall receive paid
time off for the Town-approved holiday and deductions will not be taken from the em-
ployee's parental paid time off,vacation,MTO,or sick leave balances for that day.
B. If a Town-approved holiday falls on an eligible employee's regularly scheduled day off,
the employee shall receive paid time off for that holiday based on the number of hours
they are regularly scheduled to work.
C. If a Town-a. 'roved holida falls on a weekend Saturda or Sunda the Town will ob-
serve the holida on a weekda as desi• ated on the .a roll and holida schedule a.-
.roved b the Town Mana'er.
[No revisions to Section 4-4-5].
SECTION 3. All ordinances, resolutions, or motions and parts of ordinances, res-
olutions, or motions of the Council in conflict with the provisions of this resolution are
hereby repealed, effective as of the effective date of this resolution.
SECTION 4. The Town's manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, obliga-
tions, and objectives of the aforementioned amendments.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar-
izona, this 6th day of April, 2021.
Mayor E Honea
ATTE : APPROVED AS TO FORM:
`ui/1A-- 111111.e
Cherry Laws,,n, Town Clerk Jane %rail, Town Attorn y
44A &,
MA ANA AZ
lSTAQLISHEC) 1977
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Marana Resolution No.2021-037