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HomeMy WebLinkAbout04/10/2007 Study Session Council Agenda with Bluesheets Only STUDY SESSION MARAN A TOWN COUNCIL NOTICE AND AGENDA Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 April 10, 2007, at or after 7:00 p.m. Ed Honea, Mayor Herb Kai, Vice Mayor Council Members Bob Allen Jim Blake Patti Comerford Tim Escobedo Carol McGorray ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others, please turn off or put in silent mode all pagers and cell phones. Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Councilor not, are expected to observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not ~e allowed to return. To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Any person who, by reason of any disability, is in need of special services as a result of their disability, such as assistive listening devices, agenda materials printed in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special services are available upon prior request to the Town Clerk at least 10 working days prior to the Council meeting. Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.marana.com. by linking to the Town Clerk page under Minutes and Agendas. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-1999, Monday through Friday from 8:00 a.m. to 5:00 p.m. Posted no later than April 9, 2007, 7:00 p.m., at the Marana Municipal Complex, the Marana Operations Center and at www.marana.com under Town Clerk, Minutes and Agendas. STUDY SESSION MARANA TOWN COUNCIL NOTICE AND AGENDA Council Chambers 11555 W. Civic Center Drive, Marana, Arizona 85653 April 10, 2007, at or after 7:00 p.m. STUDY SESSION A. CALL TO ORDER AND ROLL CALL B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE C. CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue not already on tonight's agenda. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the council may respond to criticism made by those who have addressed the Council, may ask staff to review the matter, or may ask that the matter be placed on a future agenda. GENERAL ORDER OF BUSINESS D. ITEMS FOR DISCUSSION 1. Discussion and direction regarding proposed amendments to Title 6 of the Marana Town Code (Animal Control) , adopting new licensing fees, delinquency penalties, license transfer fees and duplicate tag fees and new language regarding restitution to victims of vicious or destructive animals (Jane Fairall) 2. Discussion and direction regarding proposed amendments to Title 5 (Municipal Court), adopting new probation monitoring fees (Jane Fairall) 3. Discussion and direction regarding proposed amendments to Title 5 (Municipal Court), establishing a home detention program for DUI offenders (Jane Fairall) 4. Presentation: proposed aesthetic concept for Twin Peaks Interchange (Keith Brann) 5. Presentation: Development Services improvement process (Gilbert Davidson) 6. Presentation: presentation of a manual for the development and implementation of a Capital Improvement Program (CIP) (Barbara Johnson) E. ADJOURNMENT TOWN COUNCIL MEETING INFORMATION MEETING DATE: TOWN OF MARANA April 10, 2007 AGENDA ITEM: D.l. TO: MAYOR AND COUNCIL FROM: Jane Fairall, Deputy Town Attorney SUBJECT: Discussion and direction regarding proposed amend- ments to Title 6 (Animal Control), adopting new licensing fees, de- linquency penalties, license transfer fees and duplicate tag fees and new language regarding restitution to victims of vicious or de- structive animals. DISCUSSION The Town of Marana has an intergovernmental agreement (IGA) with Pima County for the pro- vision of animal control services within the Town limits and the enforcement of the Marana Town Code Animal Control provisions (Title 6). As a part of this IGA, Pima County Animal Control collects license fees for animals within the Town and applies those fees to the County's actual costs to provide animal control services for the Town. Recently, the Town Attorney re- ceived a letter from the Pima Animal Care Center (copy attached), requesting that the Town adopt new fees for dog licenses, delinquent penalties, duplicate tags and license transfers. The Pima County Board of Supervisors adopted these new fees for animals within the County effec- tive April I, 2007. In addition, last year the Council adopted significant amendments to the Animal Control ordi- nance to make the Town's provisions consistent with State law and to close enforcement loop- holes. However, the sentencing provisions for Vicious or Destructive Animals require further amendment in order to comply with State law regarding restitution. Staff requests feedback and direction from Council concerning the proposed Animal Control provIsIons. ATTACHMENTS Draft ordinance amending Marana Town Code Title 6 (Animal Control). REQUESTED ACTION Feedback and direction from Council at its discretion. SUGGESTED MOTION I move that we direct staff to bring back to the Council for adoption the proposed amendments to the Town Code Animal Control provisions (Town Code Title 6). {00004293.DOC /} TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: April 10, 2007 AGENDA ITEM: D.2 TO: MAYOR AND COUNCIL FROM: Jane Fairall, Deputy Town Attorney SUBJECT: Discussion and direction regarding proposed amend- ments to Title 5 (Municipal Court), adopting new probation moni- toring fees. DISCUSSION At the current time, Marana Municipal Court uses the services of a private company for its probation services. This private company offers similar services in various courts in Pima County. Due to the growth of the Town and the concurrent growth of the criminal case load in the court, the court is now in need of services and programs that a private company is unable to offer. As a result, the court has decided to hire an in-house probation monitor, to monitor Marana Munici- pal Court probationers. An in-house probation monitor would benefit the greater community of the Town in ensuring that cases do not fall through the cracks and that convicted defendants are held ac- countable to their sentences. In addition, an in-house probation monitor would be devoted solely to Marana Municipal Court cases and would, therefore, be able to provide more service to probationers, which also benefits the Town on a larger scale. Finally, an in-house probation monitor would oper- ate solely for the benefit of the court, without the competing interests that a private company must consider in operating its business. The proposed amendment provides for the imposition of probation fees to pay for the position and for the services the probation monitor will provide. These probation fees would be imposed as a condition of probation and would be no less than the amount provided for in state statute for super- vised adult probation, which is currently $50 per month. The proposed amendment also allows the court to impose a lesser fee if the court determines that the probationer is unable to pay. Staff requests feedback and direction from Council concerning the proposed Municipal Court provi- SiOns. ATTACHMENTS Draft ordinance amending Marana Town Code Title 5 (Municipal Court), adopting new probation monitoring fees. REQUESTED ACTION Feedback and direction from Council at its discretion. SUGGESTED MOTION I move that we direct staff to bring back to the Council for adoption the proposed amendments to the Town Code Municipal Court provisions (Town Code Title 5). {00004383.DOC I} TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: April 10, 2007 AGENDA ITEM: D.3 TO: MAYOR AND COUNCIL FROM: Jane Fairall, Deputy Town Attorney SUBJECT: Discussion and direction regarding proposed amend- ments to Title 5 (Municipal Court), establishing a home detention program for DUI offenders. DISCUSSION Under A.R.S. ~ 9-499.07, the Town Council is authorized to establish a home detention program for people sentenced to jail for driving under the influence (DUI) offenses. The Council must first hold a public hearing on the issue and make a finding of necessity for the program. A.R.S. ~ 9-499.07 sets forth strict requirements for the program. These requirements include: . payment of all costs for the program by the prisoner . a finding by the court that the prisoner is neither a threat to himself or other members of the community, nor has a past history of violent behavior . mandatory alcohol and/or drug testing and counseling . monitoring of prisoners, either by electronic or other means . a requirement that the prisoner first serve a minimum jail sentence before being placed on home detention The Town of Marana pays Pima County for the cost of inmate booking and housing rates for the Pima County Adult Detention Center. Currently those rates are set at $166.28 for booking and $57.46 per day for housing. For fiscal year 2007-2008, the booking rate will be reduced by 20 cents to $166.08, while the housing rate will be increased to $62.79 per day. Use ofa home de- tention program in appropriate cases, particularly in those cases where a defendant has a prior DUI conviction and is facing a minimum mandatory sentence of 30 to 60 days in jail, would re- sult in a savings to the Town in jail costs. Staff requests feedback and direction from Council concerning the proposed Municipal Court prOVISIOns. {00004388.DOC I} ATTACHMENTS Draft ordinance amending Marana Town Code Title 5 (Municipal Court), establishing a home detention program for DUI offenders. REQUESTED ACTION Feedback and direction from Council at its discretion. SUGGESTED MOTION I move that we direct staff to bring back to the Council for public hearing and adoption the pro- posed amendments to the Town Code Municipal Court provisions (Town Code Title 5). {00004388.DOC /} -2- TOWN COUNCIL MEETING INFORMATION TOWN OF MARANA MEETING DATE: April 10, 2007 AGENDA ITEM: D.4 TO: MAYOR AND COUNCIL FROM: Keith Brann, P.E., Assistant Director of Public Works AGENDA TITLE: Presentation: proposed aesthetic concept for Twin Peaks Interchange DISCUSSION An aesthetic committee consisting of Town staff and officials reviewed aesthetic concepts for the Twin Peaks Interchange. A concept using a 'river' theme was selected. URS Engineering's sub consultant, Wheat Scharf Associates, has further defined how this theme will be specifically incorporated into the interchange design. A TT ACHMENTS (1) Memo regarding aesthetic committee selection of 'river' theme; and (2) original thematic materials for Santa Cruz River. RECOMMENDATION Staff requests Council direction for the aesthetic design of the Twin Peaks Interchange. SUGGESTED MOTION Council's pleasure. TOWN COUNCIL MEETING INFORMATION MEETING DATE: TOWN OF MARANA April 10, 2007 AGENDA ITEM: D.S TO: MAYOR AND COUNCIL FROM: Gilbert Davidson, Deputy Town Manager SUBJECT: Presentation of the Development Services Improvement Process DISCUSSION The purpose of this Study Session item is to inform the Mayor and Council the objectives of the Development Services Process Improvement Initiative (DSPII). This Initiative is in response to the changing needs of the community, which entails the following: 1. Streamline the development process for applicants; 2. Ensure financial and operational accountability and transparency in the DSC; 3. Create appropriate performance measures for DSC processes and staff; and 4. Ensure that the customer consistently receives the highest quality service when utilizing the DSC. The Process Improvement Team has taken very seriously the need to have input from multiple stakeholders, including staff, business owners, developers, and citizens. This presentation hopefully will generate additional discussion from Council and allow Council members to be involved in the overall improvement process. The ultimate goal is to provide an efficient processing system that delivers consistently across all lines. A TT ACHMENTS Copy of staff power point presentation. RECOMMENDATION This item is for information and direction only. SUGGESTED MOTION No action required. DSC Process Improvement.doc TOWN COUNCIL MEETING INFORMATION MEETING DATE: TOWN OF MARANA April 10, 2007 AGENDA ITEM: D.6 TO: MAYOR AND COUNCIL FROM: Barbara F. Johnson, Director of Public Works SUBJECT: Presentation: Presentation of a Manual for the Development and Implementation of a Capital Improvement Program (CIP) DISCUSSION The purpose of this informational item is to present the Mayor and Council with a Draft Manual for the Development and Implementation of a CIP for consideration. There is no current formal process to plan, finance and implement capital improvements, although there are components of the program in several departments such as Finance and Public Works. Additionally, many Town departments develop, plan and execute projects that are defined as CIP projects and Capital purchases are also lumped into the CIP project definition. The manual has two parts. Part I describes the 10 steps needed to establish a CIP. Part II contains the forms and other information necessary to implement a CIP. The guidelines provide a framework that will enable the Town to make planned and consistent decisions about the construction and maintenance of municipal infrastructure. A complete, properly developed CIP has the following benefits: 1. Facilitates coordination between capital needs and the operating budgets. 2. Enhances the community's credit rating, control of its tax rate, and avoids sudden changes in its debt service requirements. 3. Identifies the most economical means of financing capital projects. 4. Increases opportunities for obtaining federal and state aid. 5. Relates public facilities to other public and private development and redevelopment policies and plans. 6. Focuses attention on community objectives and fiscal capacity. 7. Keeps the public informed about future needs and projects. 8. Coordinates the activities of neighboring and overlapping units oflocal government to reduce duplication. 9. Encourages careful project planning and design to avoid costly mistakes and help a community reach desired goals. 10. Establishing ongoing Operations & Maintenance as part of the normal budget process. CIP Implementation The CIP would be managed by the Town Manager and implemented through a first year Working Group as follows: Chair-Deputy Town Manager Participants: . Assistant Town Manager . Assistant Director, Capital Improvement Projects . Contract Administrator, Public Works . Director, Airport Operations . Director, Parks & Recreation . Director, Planning and Zoning . Director, Public Works . Director, Operations and Maintenance . Director, Utilities . Division Manager, Environmental Engineering . Town Engineer Ex-Officio . Director, Finance . Town Attorney ATTACHMENTS Manual: Developing a Capital Improvements Program; copy of staff power point presentation with detailed notes. RECOMMENDATION This item is for information and direction only. SUGGESTED MOTION No action required. 4/10/2007 eIP Presentation