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HomeMy WebLinkAboutFY 2011-2012 I • 1 1 1 .ti. , �,, • .,rte. ®•J�® ° y f TOWN OF MARANA FISCAL YEAR 2011 -2012 .0. A doe— C _ li • .e ° ;'._ wF IL �t r f` I �5 rL •., '• I I' •��. s r. e � I ®. . ri -TO In 'Y ir r i Town of Marana Annual Budget & Financial Plan FY 2011-2012 TOWN OF MARANA., ARIZONA ANNUAL BUDGET For the Fiscal Year July 1 , 2011 - June 30, 2012 TOWN OF MARANA LEADERSHIP TOWN COUNCIL Ed Honea, Mayor Patti Comerford,Vice Mayor Roxanne Ziegler, Council Member Herb Kai, Council Member John Post, Council Member Carol McGorray, Council Member Dave Bowen, Council Member MANAGEMENT STAFF Gilbert Davidson,Town Manager Del Post, Deputy Town Manager SENIOR STAFF Keith Brann,Town Engineer Suzanne Machain, Human Resources Director Jocelyn Bronson,Town Clerk Erik Montague, Finance Director Frank Cassidy,Town Attorney Dorothy O'Brien, Utilities Director Charles Davies, Town Magistrate Terry Rozema, Chief of Police Tom Ellis, Parks and Recreation Director Joe Teta, Court Administrator Barbara Johnson, Public Services General Carl Drescher,Technology Services Director Manager T. Van Hook, Neighborhood Services& Kevin Kish, Development Services General Community Development Director Manager 1 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 BUDGET PRESENTATION AWARD The Government Finance Officers Association of the United States and Canada (GFOA) presented an award of Distinguished Budget Presentation to the Town of Marana, Arizona for its annual budget for the fiscal year beginning July 1, 2010. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communication device. The award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. GOVERNMENT FINANCE OFFICERS ASSOCIATION D is tingu ished Budget Presentation Award PRF.5F.IVTFD TO Town of Marana Arizona Far the discal Year Segiming July 1, 2010 PR;yfdt;71y E%(CL6[IVC D1fCCY8]' 2 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank 3 Town of Marana Annual Budget & Financial Plan FY 2011-2012 TABLE OF CONTENTS Introduction TownLeadership ....................................................................................................................1 Distinguished Budget Presentation Award.................................................................................2 Tableof Contents....................................................................................................................4 BudgetMessage .....................................................................................................................6 TownMayor &Council ...........................................................................■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■■11 TownOrganization Chart.......................................................................................................14 Community Profile & Demographics .......................................................................................16 TownMap............................................................................................................................20 StrategicPlan .......................................................................................................................21 Budget Summary Section The Budget Policies & Process ...............................................................................................22 FinancialPolicies...................................................................................................................28 BudgetSummary..................................................................................................................30 ExpenditureSummary...........................................................................................................32 TownStaffing Summary........................................................................................................33 Capital Improvement Plan Summary ......................................................................................35 RevenueSummary................................................................................................................36 Projection of Financial Condition ............................................................................................46 Departmental Budgets Section: Mayorand Town Council .......................................................................................................48 TownManager......................................................................................................................50 Office of Strategic Initiatives..................................................................................................52 TownClerk...........................................................................................................................55 Finance ................................................................................................................................58 HumanResources.................................................................................................................61 Legal....................................................................................................................................64 TechnologyServices..............................................................................................................68 4 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Police...................................................................................................................................71 Neighborhood Services &Community Development ................................................................75 Courts..................................................................................................................................78 Development Services Administration.....................................................................................81 Planning...........................................................................................................................84 Engineering......................................................................................................................87 Inspections & Enforcement................................................................................................90 Permits & Records ............................................................................................................92 Public Services Administration................................................................................................95 PublicWorks....................................................................................................................97 Parks & Recreation ........................................................................................................ 102 Water ........................................................................................................................... 105 Wastewater................................................................................................................... 108 Airport .......................................................................................................................... 110 Capital Improvement Plan Section: Capital Improvement Program............................................................................................. 113 Schedule of 5-year Capital Improvement Plan & Project Sheets ............................................. 115 Schedules and Summaries Section: RevenueSchedule............................................................................................................... 119 ExpenditureSchedule.......................................................................................................... 120 Interfund Transfer Schedule................................................................................................ 121 DebtSchedule .................................................................................................................... 122 Authorized Position Schedule............................................................................................... 127 Classification/Salary Plan ..................................................................................................... 134 Appendix: BudgetResolution............................................................................................................... 140 Auditor General Budget Forms............................................................................................. 148 Glossaryof Terms............................................................................................................... 156 5 Town of Marana Annual Budget & Financial Plan FY 2011-2012 BUDGET MESSAGE 9 ti y To the Honorable Mayor and Town Council: I am pleased to submit the fiscal year 2011-2012 annual budget for the Town of Marana. The budget for the coming fiscal year is a reflection of Marana's values and priorities for the coming year. As directed by Council action during the fiscal year 2010-2011 budget process, Town staff presented a balanced budget which focused financial resources into three core community functions: a safe, clean and healthy community. The allocation of resources to these areas enabled Town staff to provide critical public safety services and infrastructure maintenance, graffiti and trash removal, and accessible parks and trails. The fiscal year 2011-2012 budget continues fiscal year 2010-2011 efforts and introduces an economic recovery plan which will be phased in over the next several years. As the economy and region stabilize and begin to improve, it is critical to provide a framework to guide our future decisions. The recovery plan will provide a basis to allocate future resources to those areas that are critical in providing and maintaining core services. Budget Process The annual budget process begins with a forecast of revenues and other financing sources that are projected for the coming year. Primary revenues for the General Fund, the Town's largest operating fund, consist of local sales tax (transaction privilege tax) collections, development related revenues (permits and fees) and state shared revenues. Collectively, these revenues comprise over 93 percent of the general fund's operating revenues. These revenues are extremely sensitive to fluctuations in the regional and national economies as demonstrated by their significant declines in fiscal year 2007-2008 through the middle of fiscal year 2009-2010. These revenues began to stabilize and slowly improve the second half fiscal year 2009-2010 and throughout all of fiscal year 2010-2011. The revenue forecast for this fiscal year anticipates a modest continuation of the slow recovery in the current year and in future fiscal years. The economic recovery plan concept was presented to Council at its January 25, 2011 study session. Council concurrence with the plan formed the baseline of decisions made in creating the manager's recommended budget for fiscal year 2011-2012. The Marana economic recovery plan is based upon economic analysis that projects a slow, multi-year recovery. As local sales tax collections, development related revenues and state shared revenues increase in future fiscal years, the Town needs to have an organized and clearly defined reinvestment strategy. 6 Town of Marana Annual Budget & Financial Plan FY 2011-2012 The recovery plan is designed to help Council allocate funding based upon priority and need. It also allows staff and the community to better understand the financial health of the organization and where new dollars are being invested. The Marana economic recovery plan comprises three investment priorities: current employees, resources and tools and strategic positions. The policy goal of the recovery plan is to develop a phased approach of investment as it relates to current employees, resources and tools and strategic positions. The investment priority of ""current employees" covers salary and benefit costs, retirement and other related benefits and services. ""Resources and tools" comprises facilities, vehicles and equipment needed to successfully serve the community. ""Strategic positions" identifies positions that were either funded in previous years or new positions that are critical to the mission of local government. Cu rrent Employees ftT*A Strategic Resources Positions & Tools Fiscal year 2011-2012 Budget Summary The total recommended budget for fiscal year 2011-2012 is $127.0 million. The budget has been fundamentally balanced with total ongoing expenditures funded with ongoing revenues. One-time revenues have been allocated to one-time costs. Operating and capital expenditures have been prioritized to advance the goals and objectives established by Town Council. Total general fund expenditures for fiscal year 2011-2012 are projected to be $30.0. This is a 7 percent increase over the previous year. Included in these costs are a $1.0 million contingency fund and investments related to key areas identified in the recovery plan, including $2.6 million for capital outlay for vehicle replacements, technology hardware and software improvements, technology replacements and remodeling of the Marana Operations Center police substation. The end of fiscal year fund balance is projected to be $14.3 million and will be approximately 46 percent of the projected fiscal year general fund revenues. Healthy fund balance reserves are critically important to provide municipalities with adequate cash flows for major expenditures and unanticipated emergencies. Additionally, healthy reserves help ensure favorable bond ratings necessary to finance portions of capital improvements included in the five-year capital improvement plan. Capital expenditures, including enterprise fund projects, for fiscal year 2011-2012 are estimated at $79.3 million. The financing plan maximizes the use of development fees, bonds, grants, operating transfers and intergovernmental cost sharing agreements that provide a balanced distribution of costs. 7 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Strategic Plan Council adopted a comprehensive strategic plan in February 2009 (updated in December 2009) which is intended to be a comprehensive blueprint to achieving Marana's vision. This document, which will receive a major update in the current fiscal year, is utilized by elected leaders and staff to ensure that resources are directed to important priorities. Implementing the strategic plan is a collaborative effort requiring citizens, community leaders, businesses and staff to move forward on action strategies, review performance and institute course corrections when needed. The following describes the five strategic goals identified within the plan: E.. .. COMMERCE Build upon the unique combination of assets to attract and maintain career-oriented commerce. Well-planned economic development projects provide the goods, services, jobs and sales tax revenues required to sustain a community over the long-term. Marana's population is expected to grow to over 200,000 at build out. Well-planned communities demand innovative thinking, strategic investment and a commitment to planning for the future. Incorporated into the fiscal year 2011-2012 budget is the establishment of the Office of Strategic Initiatives. This new office will incorporate a diverse set of municipal functions into a single team dedicated to advancing the Marana strategic plan and creating a unique sense of place in our community. This office will tackle a number of significant initiatives including the review of business development processes to enhance a supportive business atmosphere. ED COMMUNITY BUILDING Create a safe community with a strong sense of place where diverse people are motivated to be involved and feel connected, needed and appreciated. Marana is a diverse, vibrant town with a wide range of service needs. Key items included in the 2011-2012 funding plan which relate to the safety component are improvements to the Police Substation on Ina Road as well as the addition of a Police Captain. The Police Substation improvements will provide for enhanced safety, security and service for both employees and the public. The Captain position will be second in command at the Police Department and provide oversight and leadership of administrative services, criminal investigations, communications, records, crime scene investigations, homeland security, recruiting, training and policies and procedures. Additionally, the maintenance of our roadways is a critical component of not only the look of the Town, but also the safety of the citizens that drive on them each day. In addition to routine maintenance, this financial plan includes funding for a pavement preservation program. While forms of this program existed in the past, this year's program is based on quantitative data of the actual road conditions and the program looks to maintain pavement life. 8 Town of Marana Annual Budget & Financial Plan FY 2011-2012 PROGRESS INNOVATION Foster an open atmosphere that embraces change, creativity, innovation and calculated risk. Throughout the economic downturn, the Town has relied on employee creativity in generating solutions to complex problems in an environment of reduced revenues. The economic recovery plan recognizes the importance of reinvestment in current employees, resources and tools and strategic positions. The plan also recognizes the importance of future investment in new items as well. This year's financial plan incorporates a technology project to complete server vi rtua l ization which will allow for the increased use of current server space. Additionally, a related technology reinvestment will provide for the "high availability" of certain critical software programs which would be required to be up and operating in a reasonable time frame after a significant event like a power outage, flood, etc. Related to that element and incorporated into the financial plan is funding required to complete a comprehensive disaster management and recovery plan. The completed plan will require input from across all departments and will be a vital resource in the event that a disaster occurs which requires plan activation. Lastly, the current plan formally incorporates a wastewater enterprise fund. Since its inception, the Town has recognized the importance of water resources in the arid deserts of the southwest. The effluent water resources generated by treatment systems will complement the Town's overall water portfolio and provide a level of stability to support future growth. Q91, HERITAGE To maintain a sense of community character by linking the past, present and future. Incorporate and showcase Marana Heritage at signature events, living culture, parks and heritage design standards. The Town maintains programs related to the Marana Heritage Conservancy and the partnership with the Marana Food bank at the Heritage Farm. This financial plan assumes limited ""in-kind" support to the Heritage Conservancy and Marana Food Bank from the Parks and Recreation department for support regarding events, planning and outreach activities. Additionally, the Office of Strategic Initiatives will be furthering a "branding" effort which will touch upon the overall look and feel of various items including visual media. I 77 CREATION Showcase the unique Sonoran Desert environment by providing diverse recreational opportunities that create economic benefits and accommodate a healthy lifestyle. The Town is committed to making Marana the "go to" destination in Arizona. The Town recognizes that providing recreation services for all citizens and encouraging participation in community-wide events is a key element of that commitment. This financial plan incorporates funding for the completion of the Wild Burro trailhead at the Ritz-Carlton, Dove Mountain Resort. This trailhead, which is within the overall resort property, will provide public parking 9 Town of Marana Annual Budget & Financial Plan FY 2011-2012 and access to over 28 miles of trails in the Tortolita Mountain range. These trails provide for scenic views of the geology, flora and fauna of the region. This financial plan also, includes a revision of the town's celebration of its beginnings or "Founder's Day," to occur in the fall and coincide with other events in the region including some related to the Arizona State Centennial celebration in 2012. In Summary The series of difficult decisions made in earlier budgets has positioned Marana well both organizationally and financially to take advantage of the recovery as it slowly occurs. The implementation of the recovery plan this year and in future years will help guide the allocation of future resources as they become available. The overall fiscal health of the Town's general, enterprise and reserve funds remains sound. The fiscal year 2011-2012 budget is structurally balanced and meets Council's policy direction as it relates to core community services and programs. I would like to thank the Town Manager's staff, General Managers, Department Directors and their team members for their hard work in preparing this year's budget document. It is evidence of their dedication to ensuring that the Town continues to provide a high level of service to our citizens as the community continues to prosper and grow. Respectfully, 4 Gilbert Davidson, Town Manager 10 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 TOWN COUNCIL The Marana Town Council is a seven-member governing body that makes policy for the Town and directs the allocation of resources through the fiscal budget. They are a non-partisan body elected by Town of Marana residents, including a direct election for the position of Mayor. Council members serve four-year staggered terms. Elections for the positions are held in March and May of every odd numbered year with three open seats on the ballot during one election cycle and four seats open during the next cycle. Council seats are paid, part-time positions, but many Council members hold other jobs or are retired. Ed Honea, Mayor Term: May 2011-2015 9 Honea is the third generation of a five-generation Marana family. + He has served on the council on three different occasions, totaling more than 20 years. Before retiring in 2007, he worked { for the U.S. Postal Service in Marana as a contractor for 29 years. Mayor Honea is past chair of the Pima Association of Governments' Regional Transportation Authority. r' Some of his many interests include Senior Center operations, the Western Events Center, Heritage Park development and neighborhood revitalization. Honea is married to ]an Lawson Honea. He has a son, daughter and two grandchildren. Patti Comerford, Vice Mayor Term: May 2009-2013 Comerford served as chair of the Marana Planning and S Zoning Commission before being elected to the Council in � March 2001. She has a strong background in recreation. She and her family live in the Continental Ranch area where she - " is active in youth programs. Herb Kai Council Member Term: May 2009-2013 Born and raised in Marana, Kai is a self-employed pecan rancher and cotton farmer. He is married to Diana Kai and has a son and daughter. Kai has served on the boards of the Cortaro Marana Irrigation District, the Southern Arizona Water Users Association and the Arizona Department of Water Resources. 11 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Carol McGorray, Council Member Term: May 2009-2013 McGorray was elected to her first term in March 2001. She serves on the Marana Health Center board and is active in the Dove Mountain Civic Group and Dove Mountain Rotary Club. She - is retired from the Marana Unified School District. In her free time, she enjoys golf, art and family activities. �A9 MEF Roxanne Ziegler, Council Member Term: May 2011-2015 r� Ziegler was elected to her third term on the Council in May 2011. She was a Council member from 1997-2001. She is a former member of the Town's Planning and Zoning Commission. Ziegler has lived in Marana since 1989. She is employed by IBM as a senior contracts and negotiation manager. John Post, Council Member + � Term: May 2009-2013 Post is owner of Post Farms, a company that employs 20, „.. ; farms 4,000 acres and operates two retail outlets. He has served on the board of directors for Trico Electric Co- op, the Cortaro Water Users Association and Cortaro Marana - Irrigation District. He also served as chairman of the Town's Planning and Zoning Commission and was president of the Marana Junior Rodeo Association. 12 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Dave Bowen, Council Member Term: May 2011-2015 Councilmember Bowen was raised in the agricultural Midwest and graduated college in 1980 with a degree in education. Prior to coming to Marana in 1996, he lived in Ivory Coast, West Africa, for eight years, working as a government liaison and language teacher for a foreign missionary organization. Upon arriving in Marana, he made a career change and opened his own brokerage business. He earned the prestigious Certified Financial Planner designation in 2003. Councilmember Bowen is married to Sherel and they have four grown children and two grandchildren. He is a member of the Marana Chamber of Commerce and a past president of the Marana Rotary Club. 13 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Citizens l� Mayor Town Magistrate Appointed & Boards&Commissions Town Council &Courts Town Manager Deputy Town _ ON Manager Office of Strategic InitiatiPublic Services ves J Development Services General Manager General Manager Technology Services Parks&Recreation Engineering . • Finance Airport Inspections& Public Works CIP Town Clerk Enforcement Legal Operations & Maintenance Planning Human Water Polic Resources AN Permits Neighborhood &Records Wastewater Services Q 9 iQ ALTA tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank 15 Town of Marana Annual Budget & Financial Plan FY 2011-2012 COMMUNITY PROFILE WHERE IS MARANA? UTAH co EARA ARIZONA I FINAL COUNTY I --------------------- GRAND CANYON - - --- PIMA COUNTY ALAI A KINGMAN a FLAGSTAFf LU 7 s ORO LAZE HAVA U VALLEY )CITY i V I SPY PHOENIX AA GRANDE�J TUCSON i MARANA TUCSON�� T MB TONE 6 MEXICO . The Town of Marana is located in the northwestern part of the Tucson metropolitan area, along Interstate 10, between Phoenix and Tucson. It is located 88 miles south east of Phoenix, its nearest major city, and one mile outside of Tucson. This area is known as the Sun Corridor Megapolitan Region; one of 10 identified megapolitan regions in the U.S. where demographers estimate that the majority of future growth will occur. While retaining its rural appeal and agricultural economic base in the northern parts of the Town, Marana is home to several housing, commercial and industrial developments. HISTORY OF MARANA The Town of Marana combines a pleasant rural community with a bustling commercial expanse. It is the main trade center and community focus for a vast rural area covering approximately 500 square miles. Prime farmland for centuries, Marana has also been a transportation center for farming and ranching. Located where Brawley Wash joins the Santa Cruz River, Indians used the dependable water supply to grow a wide variety of crops. The Spanish came about 1700 and started the first cattle ranches. "Modern" Marana began in 1881 with the railroad. The area was overgrown with dense mesquite thickets and Marana's name derives from the Spanish word marana, meaning "impassable tangle". The Town was incorporated in March of 1977. The impetus for incorporation was citizen concerns for control of water and its impact on their (citizens) well-being and destiny. The original incorporation covered approximately ten square miles. Today, the Town's boundaries encompass 126 square miles with 17-miles of Interstate highway and rail frontage providing tremendous opportunities for attracting quality jobs so people can work closer to home. 16 Town of Marana Annual Budget & Financial Plan FY 2011-2012 GOVERNMENT & ORGANIZATION Legislative authority for the Town of Marana is vested in a seven-member Mayor and Council. The Vice Mayor is selected by the Council from among its members. Council members serve four year staggered terms. The Council fixes the duties and compensation of Town officials and employees, and enacts ordinances and resolutions relating to Town services, taxes, appropriating and borrowing moneys, licensing and regulating businesses and trades and other municipal purposes. The Town Council appoints the Town Manager who has full responsibility for executing Council policies and administering Town operations. Town employees are hired under personnel rules approved by the Council. Functions and operations of Town government are provided by a staff of approximately 309 (full-time equivalent) employees. An organizational chart is included on Page 14 of this book that depicts the current organizational structure of the Town. QUALITY OF LIFE Marana is a community""Inspired by its past, committed to the future."Citizens and businesses have chosen Marana because of its quality of life, rich heritage, visionary leadership, small-town character and abundant opportunities. The attributes that make the community a great place to raise a family are the same assets that make Marana a quality business investment. People Marana is a community of strong, diverse neighborhoods where residents are welcoming and friendly. People choose Marana because of its quality of life. The State of Arizona has been one of the fastest growing states in the country and this growth is projected to continue. Arizona's growth brings people and investment that will find quality places to live and raise a family in Marana. The population today is approximately 35,000 and is expected to grow to over 45,000 during the five-year strategic planning horizon. Environment/Cultural Resources Land is one of the community's most precious resources. Marana lies within the beautiful Sonoran Desert with wide open spaces and abundant wildlife. The Santa Cruz River and Tortolita Fan provide a unique setting and as a result of the confluence of waterways, the area has been attractive for settlement for more than 4,000 years. The people who settled left behind a rich legacy of cultural resources. Conservation and preservation of these assets are balanced with economic development and community sustainability. Principal Economic Activities Although agriculture remains a major force in Marana's economy, a recent influx of residential and commercial development has occurred due to its location between Phoenix and Tucson along I-10 and Union Pacific Railroad, a business-friendly government and no Marana property taxes. To the south, adjacent to Tucson, is a new commercial business district. Continental Ranch Industrial Park has several new tenants and new industrial properties are available at Marana Regional Airport. 17 Town of Marana Annual Budget & Financial Plan FY 2011-2012 DEMOGRAPHICS OF THE TOWN OF MARANA POPULATION Date of Incorporation March 20, 1977 50,000 Population Form of Government Council/Manager Growth 34,961 157.90% 2010 population* 34,961 Median Home Value $280,000 25,000 ................................................................................. Median Household Income $68,361 13,556 FY2011-2012 Budget $126,965,590 Number of Employees 301.83 0 Area in Square Miles 121 Census Census Miles of Streets 300 2000 2010 White Black I L Two Hispanic 24,050 806 Indian Other 703 7,730 68.80% 2.30% 282 Asian 76 2.00% 22.10% � 280 0.80% Islander� 280 0.20% 3J0% 3.70% QUALITY OF LIFE TOP 20 EMPLOYERS Baseball/Softball Fields 13 1 Marana Unifed School District Basketball Courts 4 2 Army Reserve/National Guard Community Swimming Pools 1 3 Evergreen Air Center, Inc. Park Acreage 84 4 Wal-Mart Parks 7 5 Town of Marana Playgrounds 6 6 Target Ramadas 10 7 Costco Senior Center 1 8 Fry's Food and Drug Skate Parks 1 9 Sargent Controls and Aerospace Soccer Fields 7 10 Marana Health Center Tennis Courts 5 11 Arizona Portland Concrete Trails in Miles 28 12 Coca-Cola 13 Home Depot 14 CPC Southwest Materials 15 Lowes Elementary Schools A A A A A A 16 Waste Management A A A A A A 17 Gallery Golf Club, LLC 18 COMCAST Middle Schools A A 19 Silverbell mining, LLC Secondary Schools AAAA 20 Trico Electric Cooperative High Schools A A Alternative Schools A A 18 Town of Marana Annual Budget & Financial Plan FY 2011-2012 DEMOGRAPHICS continued... BIRTHPLACE OF Total housing units 14,726 Total Population 34,961 Native 31,815 91 Born in US 31,500 90.10% • • -• Vacant State of residence 10,908 31.20% 13,073 1,653 Different State 20,592 58.90% 88 :0'• 11.20% Born in Puerto Rico, U.S. Island areas, 315 0.90% or abroad to American parent(s) Foreign born 3,146 9.00% AM "Oi�lh Total population 34,961 Total households 11,295 American 1817.972 5.20% Family households (families) 8,483 75.10% Arab 34.961 0.10% With own children under 18 years 3,600 31.90% Czech 244.727 0.70% Married-couple family 7,285 64.50% Danish 314.649 0.90% With own children under 18 years 2,827 25.00% Dutch 908.986 2.60% Male householder, no wife present, 421 3.70% English 4370.125 12.50% family French (except Basque) 839.064 2.40% With own children under 18 years 333 2.90% French Canadian 314.649 0.90% Female householder, no husband 777 6.90% German 6677.551 19.10% present, family Greek 104.883 0.30% With own children under 18 years 440 3.90% Hungarian 314.649 0.90% Nonfamily households 2,812 24.90% Irish 4544.93 13% Householder living alone 2,129 18.80% Italian 2027.738 5.80% 65 years and over 564 5.00% Lithuanian 104.883 0.30% Households with one or more 4,049 35.80% Norwegian 804.103 2.30% people under 18 years Polish 1363.479 3.90% Households with one or more 2,669 23.60% Portugese 349.61 1% people 65 years and over Russian 489.454 1.40% Scotch 664.259 1.90% Scottish 908.986 2.60% Slovak 34.961 0.10% Population 3 years and over enrolled 8,123 Subsaharan African 104.883 0.30% in school Swedish 699.22 2% Nursery school, preschool 677 8.30% Swiss 209.766 0.60% Kindergarten 490 6.00% Ukrainian 69.922 0.20% Elementary school (grades 1-8) 3,483 42.90% Welsh 265.688 0.80% High school (grades 9-12) 1,546 19.00% West Indian 14 0% College or graduate school 1,927 23.70% MARANAI / I \ 19 Pinal Count Pima County HARDIN RD KIRBY HUGHES RD F- F- W V SAGEBRUSH RD Dove Mountain &Heritage Highlands QQ N PSP W � GRIER RD � O Z � y � O BARNETTRD LLJ Rancho o Marana a MOORE RD MOORE RD MOORE RD UJ h � Gladden Gladden o 0 Q 3, Farms Farms II Z Z SQL W TANGERINE FARMS RD TANGERINE RD v cc<<,�Q vii Sky Marana �P Ranch Regional �P Airport ��P CAMINO DEL NORTE O �O g AVRA VALLEY RD GQ UJ Cascada it LAMBERT LN O O Saguaro Z Springs `� 9 TWIN PEAKSRQ W rn LINDA VISTA BLVD m r Spectrum c O O � O OVERTON RD W Continental � a� Z Z Ranch Q Q 8 vQi � C, EMIGH RD 2 p V 9 Continental CORTARO FARMS RD UJ Z Ranch v Continental 1, 0 Q MAGEE RD Reserve' �GS14-, MAGEE RD❑ Q Pima_Farms � s9 W o i Q LSSINGALE RD OR P� > 0 w V INA RD INA RD w 0 C W D lL�� ZO e GARCIA RANCH RD F< Z Z <'QO Z Pic TUA'E ROCKS/Zp BELMONT RD ORANGE GROVE q'D Ix UJ ORANGE GROVE RD Cn O� UJ Q RUDASILL RD G(o� O ABIC1 Z SUNSET RD V Ct W O - F14 W UJ C7 W t1 = O W z Ov C7 � O v EL CAMINO DEbCERRO Marana Parks and PARK NUMBER PARK NAME ADDRESS 1 SAN LUCAS COMMUNITY PARK 14040 N ADONIS RD Major eior OO s 2 ORA MAE HARN DISTRICT PARK 13250 N LON ADAMS RD 3 MARANA HERITAGE RIVER PARK 12375 N HERITAGE PARK DR 4 GLADDEN FARMS NEIGHBORHOOD PARK 12205 N TANGERINE FARMS RD 5 DOVE MOUNTAIN NEIGHBORHOOD PARK 12405 N DOVE MOUNTAIN BL Marana Town Limits 6 EL RIO NEIGHBORHOOD PARK 10160 N BLUE CROSSING WY 7 WINDMILL PARK 9150 N COACH LINE BL N 8 CONTINENTAL RANCH COMMUNITY PARK 8900 N COACH LINE BL WE 9 CONTINENTAL RESERVE NEIGHBORHOOD PARK 8568 N CONTINENTAL RESERVE LP +- S 10 WADE MCLEAN PARK 8000 N SILVERBELL RD 11 CROSSROADS AT SILVERBELL DISTRICT PARK 7548 N SILVERBELL RD 1 0.5 0 1 2 20 Miles Printed by:bcanale Path:U:\Municipal_Facilities\Marana_Neighborhoods_Parks.mxd ©Town of Marana 9/7/2011 MARANA Marana Strategic Plan =/ I \ Action Agenda for the Future .......................................................................... ..................................... ....................... -W. T". Af 006 Vision Overriding Principles Marana is the centerpiece of the 0 Financial Sustainability Sonoran Desert experience, where 0 Collaboration with Citizens fun and progress meet. 0 Developing Strategic Partnerships Five Focus Areas Build upon the unique combination of assets to attract and maintain career-oriented commerce. COMMERCE Create a safe community with a strong sense of place where diverse people are motivated to be involved and COMMUNITY feel connected, needed and appreciated. BUILDING Foster an open atmosphere that embraces change, PROGRESS & creativity, innovation and calculated risk. INNOVATION Maintain a sense of community character by linking the past, present and future. HERITAGE � Showcase the unique Sonoran Desert environment by providing diverse recreational opportunities that create RECREATION economic benefits and accommodate a healthy lifestyle. Strategic Plan Online Want to see the entire document? Visit www.marana.com, then click on Community and Marana Strategic Plan. For more i2 formation, please call (520) 382-1938. aMARABudget Summary RIZOS The Budget Summary is an executive summary of the significant decisions included in this year's budget process. It recaps and graphically represents comparative data for revenues and expenditures of the Town. tpWN OF I 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 THE BUDGET POLICIES & PROCESS Each year, the Town Manager, the Finance Department and staff prepare an Annual Budget based on the priorities set by Town Council. The Annual Budget serves as the funding plan for policies, goals, and service-levels provided to the citizens of Marana. It gives staff the authority to spend funds according to the policy goals set by the Town Council. The budget process allows Town staff the opportunity to review Council's goals and objectives in a formal setting, evaluate and determine what is required to meet those objectives, develop a implementation strategy, and share that information with the Town's citizens and elected officials. This document is the comprehensive decision making tool resulting from the annual budget process and provides detail for the fiscal year 2011 - 2012 budget, beginning July 1, 2011 and commencing June 30, 2012. This budget document is a reporting tool that tells the story of how the Town intends to use its financial resources and how it will ensure that those funds are spent wisely and efficiently. The Annual Budget document includes actual fiscal year 2009 and 2010 amounts, current year 2011 estimates, and the adopted 2012 budget. Budget Philosophy The budget is a long-range plan by which financial policy is implemented and controlled. Arizona state law requires all cities and towns in Arizona to adopt a budget annually, providing the legal requirements, including expenditure limitations and time lines for the Town's budget process. Council goals, ordinances and resolutions provide policy direction that respond to the needs and desires of the community. Budget Development In essence, the budget process is an ongoing process throughout the year as new regulations, funding sources, new Town Council initiatives and policies and improved methods of delivering services to citizens are identified and brought forward to staff and Town Council. Beginning in August of each year, soon after the completion and adoption of the current fiscal year's budget the Finance Department begins the review of the proposed capital improvement projects for the next fiscal year, the current rate and fee structures, the current cost of services provided to Town citizens, and the Town's financial and strategic plans. During this time, staff evaluates the following: • Projected revenues for all revenue sources, including state-shared revenues • Identification of reserve levels • Status of the local economic climate, especially development related activity • Estimated wage changes for staff, if any, • Increases in Arizona State Retirement System contributions and/or health insurance rate changes, • Increases to postage rates, oil and gas, and other commodities, • An estimate of the Governmental Price Index for additional inflationary factors An addition to these items, staff re-visits the initiatives that are identified in the Strategic Plan, which serve as the comprehensive, guiding blueprint of the organization. In municipal government, one of the primary purposes of strategic planning is to set the stage for the annual budget process, providing a roadmap for annual resource allocation decisions. Council adopted this plan in February 2009 and updated it in December 2009. This document is utilized by the elected leaders and staff to ensure that resources are continually directed by the Town's vital priorities. The Strategic Plan identified five strategic goals, listed below: 22 Town of Marana Annual Budget & Financial Plan FY 2011-2012 COMMUNITY PROGRESS COMMERCE BUILDING INNOVATION HERITAGE RECREATION Commerce Build upon the unique combination of assets to attract and maintain career-oriented commerce. Community Building Create a safe community with a strong sense of place where diverse people are motivated to be involved and feel connected, needed and appreciated. Progress Innovation Foster an open atmosphere that embraces change, creativity, innovation and calculated risk. Heritage Maintain a sense of community character by linking the past, present and future. Recreation Showcase the unique Sonoran Desert environment by providing diverse recreational opportunities that create economic benefits and accommodate a healthy lifestyle. The Town Council plays a significant role in these decisions and the continual alignment of the budget with the Strategic plan. Staff continually re-visits these Strategic Plan initiatives in order to align them with the budget and the variety, type and level of services the Town seeks to provide. This includes the maintenance or abandonment of current programs as well as the initiation of any new services. Once the budget priorities are aligned with the Strategic Plan, goals are set based on department needs to maintain current service levels and the revenues needed to accomplish them. If there is sufficient revenue over expenses, the decision may be made to fund supplemental budget requests. The formal budget process begins in January when the Finance Director, Town Manager and Staff present Town Council with a review of the current financial condition, projections for the coming fiscal year and a preliminary budget plan for Council's consideration and approval. This study session is a goal setting session that is conducted to address issues and to seek policy direction for the development of the budget. Council direction forms the baseline of decisions made in creating the manager's recommended budget for the coming fiscal year. Budget Kick-Off Budget ""Kick-Off" occurs at the end of January and is an organization-wide meeting that provides the opportunity to set the tone and tenor to the departments as directed by Council. It is used as an opportunity to communicate expectations and reinforce the organization's commitment to the Town's strategic plan and Council's vision for the coming year. During this meeting, the Finance Department distributes instructions and forms to the departments. Department Budget Development Each department within the Town develops their budget at the line-item level. During the development of their budget, they create a list of current year accomplishments, goals and objectives for the coming year, and performance measures gauging their annual success at aligning their accomplishments, activities, and services with the Strategic Plan goals. These items are all included in the decision packet that is presented to the Executive Budget Team. 23 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Budget Office Departments submit their line item budgets and packets to the Budget Office within the Finance Department, where they are reviewed in detail for accuracy, completeness, and reasonableness of all projections. This ensures that the budget contains all of the required elements to continue delivering essential services as identified in the Strategic Plan priorities and in accordance with Council direction. The Finance Department compiles all of the department budgets into one, comprehensive decision packet, which is presented to the Executive Budget Team. Executive Budget Team The Executive budget team consists of the Town Manager, the Deputy Town Manager, the Finance Director, the Management & Budget Analyst, the Development Services General Manager and Public Services General Manager. They meet to review and evaluate the comprehensive decision packet. Over one to two weeks, they then meet individually with each department to discuss the budget requests for the coming fiscal year. Ultimately, the team assists the Town Manager in assembling the recommended budget for Council consideration. Budget Adoption The Town Manager's recommended, balanced budget is delivered to Council for review and consideration in April. Finance compiles and finalizes the proposed tentative budget after making the recommended changes from Council. The proposed budget is presented to Council for tentative adoption in May. The adoption of the tentative budget sets the expenditure limitation for the fiscal year. During this time, the budget is available to the general public for feedback and is presented in the local newspapers and the open to public comment via scheduled public hearings. The final budget is adopted by Council at last Council meeting in June. Budget Basis The budget is adopted by department for the general fund and enterprise funds. It is developed in accordance with GAAP using the modified accrual basis of accounting. The basis of accounting for budgeting is the same as the basis of accounting used in the Town's audited financial statements. Under the modified accrual basis, revenues are recognized as soon as they are measurable and available. Revenues are considered available when they are collectable within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures are generally recorded when the liability is incurred except in some cases, such as compensated absences and claims, which are recorded when payment is due. Fund A fund is defined as a fiscal and accounting entity with a self-balancing set of accounts, recording cash/financial resources, together with all related liabilities/residual equities or balances, and changes therein, which are segregated for the purpose of carrying on specific activities in accordance with special regulations, restrictions, or limitations. Governmental Funds Governmental funds (General Fund, Special Revenue Funds, Capital Projects Funds, and Debt Service Funds) use modified accrual, which is defined as measurable and available. Modified accrual differs from the accrual basis primarily in the timing of when revenue is recognized. Measurable is defined as "a reasonable estimate" and available is defined as "collectible within the current accounting period or soon enough thereafter to pay liabilities of the current period. Proprietary/Enterprise Funds Enterprise funds account for operations that are financed and operated in a manner similar to private business enterprises - where the intent is that the costs of providing services to the general public be financed through user charges. The full accrual method of recording resources and liabilities as they are earned or incurred, respectively, is the standard for Proprietary/Enterprise funds. 24 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Budget Amendment Process Budgets are, by definition, plans or guides and cannot predict all variables. They require modification when a community develops faster or in different ways than anticipated. When this occurs, the budget amendment process is utilized to provide a funding or spending plan for those needs. Once the need for an amendment is identified, the Finance Department and the department heads develop the funding plan based on the additional funding needs of the specific program or project. Any adjustment to the Adopted Budget requires some level of approval. Transfers between accounts within a department require department head, Town Manager, and Finance Director approval. Transfers between departments require Council approval. 25 Town of Marana Annual Budget & Financial Plan FY 2011-2012 BUDGET CALENDAR TASK DATE Budget Public Relations January—June 2011 Council Special Session - Adoption of Council Goals January 25, 2011 Budget Kick- Off Organizational Meeting & February8 2011 PreliminaryOutlook ' Personnel Supplemental Requests March 3, 2011 Base Department Budgets Submitted to Finance March 10, 2011 Non-Personnel Supplemental Requests March 10, 2011 Department Revenue Estimates March 10, 2011 Preliminary Carryover Requests March 10, 2011 CIP Committee Recommendations March 10, 2011 Budget Office Review &Compile Department March 11 — March 25 2011 Budgets and Compile Decision Package ' Final Revenue Estimates March 25, 2011 Executive Budget Team Meetings March 28, 2011 Department Presentations March 29 —April 7, 2011 Manager's Recommended Operating Budget April 26, 2011 Council Adoption of Tentative Budget May 24, 2011 Adopt Fee Schedule Update June 21, 2011 Council Adoption of Final Budget June 21, 2011 26 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank 27 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FINANCIAL POLICIES Sound financial, budgetary and economic principles are part of creating a solid financial plan. Marana's budget incorporates the following long-term and short-term financial policies and guidelines. These financial policies establish the framework for overall fiscal planning and management. They set forth guidelines for both short-term and long-range planning to assure the highest standards of fiscal management. Revenue Goals 1. New ongoing operating costs will be funded with permanent, ongoing revenue sources; one-time operating costs are tied to one-time revenue sources to ensure fund balance integrity. Revenues from growth or development should be allocated to one-time costs as much as possible. 2. Annual evaluation of rates, fees and charges for services will be based recovery rates based on the purpose of the fee or charge. 3. Enterprise fund revenues in total will provide for each enterprise to be financially self-sustaining. 4. National and local economic indicators, such as population growth, personal income growth, inflation, business growth, and unemployment will be evaluated regularly. Reserve Policies 1. Fund balance reserves for the General Fund and Enterprise Funds shall be maintained at a minimum of 25% of the estimated revenues for the budget year. 2. Fund balance reserves in excess of 25%, if any, will be evaluated on an annual basis to provide a source of funding for major projects or acquisitions. 3. Appropriation of a minimum contingency/reserve will be included in the budget to provide for emergencies and potential economic downturns. Debt Management 1. Long term debt shall not be issued to finance operations. 2. Short term borrowing or lease purchase contacts should only be considered for financing major operating capital equipment when it is determined to be in the Town's best financial interest. Budget Control 1. The budget will be fundamentally balanced and utilize permanent, ongoing revenues to fund ongoing expenditures and one-time revenues will be allocated to one-time costs. 2. Fund balances should only be used for one-time expenditures, such as capital equipment and improvements or contingency expenditures. 3. Ongoing operating costs, i.e. day-to-day expenses and maintenance costs, will be financed with operating revenues, rather than with bonds (debt) or reserves. 28 Town of Marana Annual Budget & Financial Plan FY 2011-2012 4. Fluctuating federal grants should not be used to finance ongoing programs. 5. Estimated budgets for all departments, including contribution driven programs will be submitted by each department to ensure adequate appropriation each year. 6. Mid-year budget adjustments will be kept to a minimum to minimize the impact on future budgets. 7. All departments are responsible for ensuring that expenditures do not exceed their approved budget. 8. Transfer of general fund contingency appropriation requires Town Council approval. All other transfers require Town Manager or designee approval in accordance with established policies. 9. If unexpected resources are secured after budget adoption, departments must check with Finance for direction prior to making any expenditure of the funds. Capital Planning 1. A Capital Improvement Plan (CIP) shall be developed for a five-year period to allow for appropriate planning. 2. Capital improvements included in the CIP are those projects that; a. Cost $100,000 or more and; b. Have a projected minimum useful life of five years. 3. The CIP shall be reviewed and updated annually. 4. Capital projects should: a. Support Town Council goals and objectives and be consistent with the Town of Marana's General Plan. b. Prevent the deterioration of the Town's existing infrastructure and protect its investments in parks, streets, buildings and utilities. c. Encourage and sustain economic development in Marana. d. Respond to and anticipate future growth in the Town. e. Increase the efficiency and productivity of Town operations. 5. When possible, capital projects constructed in response to residential or commercial development should be financed through growth in the tax base or development fees. 6. Where appropriate, capital projects should take maximum advantage of improvements and/or funding provided by other units of government. 7. The impact of capital projects on the operating budget always is an important consideration when evaluating projects for inclusion in the CIP. 8. The Capital Improvement Plan must satisfactorily address all legal and financial limitations and maintain the Town's favorable investment ratings. 9. Major changes to the CIP should be evaluated through the CIP process and approved by the Town Council. 29 Town of Marana Annual Budget & Financial Plan FY 2011-2012 BUDGET SUMMARY The annual budget for fiscal year 2011-2012 totals $ 127.0 million. The following chart depicts appropriations by major fund type. The general fund comprises 24% of the total budget and capital projects funds make up about 37%. Enterprise funds, including the enterprise capital projects accounts for about 28%. Debt service funds and special revenue funds comprise only 7% and 4%, respectively. Financial Plan by Fund Type $127.0 Million Enterprise 28% General Fund 24% Special Revenue 4% Debt Service 7% 37%Projects 37% Due primarily to the rapid growth in the Town of Marana in earlier years, over $79.3 million or 63% of the fiscal year 2011-2012 budget is capital outlay which includes major transportation, park, water and airport capital improvement projects. The second largest category is the operating budget at $38.6 million or 30% of the total budget. When compared to the previous year budget, this financial plan is reduced by $43.4 million or 25%. Most of that change is attributable to the completion of major projects. Where the Money Goes $127.0 Million Operating 30% Capital Outlay Debt Service 63% 7% 30 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Revenues for fiscal year 2011-2012 are $118.6 million. The plan is structurally balanced with ongoing revenues supporting ongoing program expenditures. The financial plan assumes that $8.3 million in fund balance/equity will be used to complete previously funded projects and other one-time expenditures. As indicated by the chart below, the largest revenue source is local intergovernmental revenues of $54.7 million or 45%. These revenues include State shared revenues as well as intergovernmental funding for capital projects from the Federal, State, County and other governments. The capital improvement plan currently includes the sale of bonds for various water/wastewater projects. Anticipated bond proceeds amount to $26.9 million or 23% of total revenues. Local sales taxes comprise $22.4 million or 19% of budgeted revenues. Licenses, permits and fees, which comprise $3.7 million or 3% of revenues, are dependent on the residential and commercial development and are very cyclical in nature. Charges for services comprise $6.6 million or 5% of the budget and include all enterprise fund user fees. The remaining $4.3 million or 4% includes all other revenues such as interest earnings, donations, contributions, etc. Where the Money Comes From $118.6 Million Sales Tax Bonds 19% 23% /— Intergovern- _= mental,45% Other 4% I Investment Charges for Licenses, Permits Income Services &Fees 0% 5% 3% 31 Town of Marana Annual Budget & Financial Plan FY 2011-2012 EXPENDITURE SUMMARY The budgeted expenditures include services and programs for the community such as general government, public safety, community and economic development, culture and recreation, highways and streets, airport and water services. While most operating costs are accounted for in the general fund, some costs are funded by special revenue funds, such as the highway User Revenues Fund for streets maintenance. Enterprise Funds are used to account for water and airport services. Operating Budget by Function $38.06 Million Develop. &Plan. General Svcs Public Public Safety Government 29% 27% Highways and Airport Health and Culture& Streets 1% 10% Water Welfare Recreation 8% 1% 10% The major expenditures in the operating budget at 59% are personal services, which include all salaries and benefits for Town staff. There were no budgeted increases in salary costs for the current budget year. Contractual services comprise 24% of the operating budget. Operating supplies and equipment makes up the remaining 17% of the operating budget. Operating Budget by Line Item $38.06 Million Operating Supplies& Equipment - 59 �e Operating J Contracted p 9 Supplies& Services Equipment 24% 17% 32 Town of Marana Annual Budget & Financial Plan FY 2011-2012 STAFFING SUMMARY With personal services at 59% of the operating budget, employees play a significant part in providing services to our citizens. The following graph identifies percentage of staffing by function. Staffing by Function Economic& 309.18 HE Community Public Safety Development 36% 18% GeneralJ Government Highways and 20% Culture& Streets 10% Recreation Water 10% 6% The town has increased its staffing level this fiscal year by 7.35 full-time equivalent (FTE) positions through the budgetary process. Including position adjustments, employee separation incentives, and retirements, staffing has decreased from 301.83 positions to 309.18. 2009-2010 2010-2011 2011-2012 Functional Department Authorized FTE Authorized FTE Authorized FTE General Government 60.76 56.38 61.48 Economic&Community Development 63.73 54.95 54.35 Public Safety 117.00 109.00 111.00 Highways and Streets 32.00 30.00 32.00 Culture&Recreation 50.00 33.50 32.25 Airport 2.00 - - Water 17.40 18.00 18.10 Total Positions 342.89 301.83 309.18 33 Town of Marana Annual Budget & Financial Plan FY 2011-2012 The following table lists the position titles and FTE changes this fiscal year: Title FTE Management Assistant 1.00 Customer Service Specialist 0.10 Senior Human Resource Analyst 1.00 Curation Specialist 0.50 Building Inspector II 1.00 Environmental Project Coordinator 1.00 Executive Assistant (0.60) Police Captain 1.00 Court Clerk 1.00 Fleet Technician II 1.00 Recreation Programmer 1.00 Recreation Assistant (0.75) Utility Billing Specialist 0.10 Total 7.35 The majority of the changes in staffing for the fiscal year 2011-2012 budget are directly related to reductions in earlier budget years which have placed a significant strain on resources in certain key areas and our ability to provide adequate levels of service that the citizens require. 34 Town of Marana Annual Budget & Financial Plan FY 2011-2012 CAPITAL IMPROVEMENT PLAN SUMMARY The CIP presented incorporates a diverse financing plan. The plan not only utilizes development fees to ensure that new development is paying for cost associated with growth, but also includes funds from the general fund that allow existing resident to contribute to the many projects that are planned. This is an important balance to maintain, when projects such as the Continental Ranch Shared Use Path Phase II are constructed which will benefit all residents of the community. As shown by the following chart, the largest CIP funding source comes from Intergovernmental Revenues. These revenues consist of Pima Association of Governments, Regional Transportation Authority, Pima County Bond Program, private contributions and federal and state grants. Bond proceeds are the second largest at 34% and are vital to the delivery of several major CIP projects. CIP Funding Sources $79.3 Million Intergovern- Transportation mental Fund 1% 47% Develop. Fees 3% General Fund 2% Bond Proceeds Other 34% 11% 35 Town of Marana Annual Budget & Financial Plan FY 2011-2012 REVENUE SUMMARY Revenue Projections are the foundation of the budget process and are developed early in the budget process to provide parameters within which base budgets and new requests are evaluated. Careful consideration must be taken when allocating resources to ensure that the right revenues support the right types of costs over the long term. The Town's maintains a structurally balanced budget by ensuring that ongoing revenue sources support ongoing operating expenditures and that one-time revenue sources temporary programs and services. The assumptions used in developing this year's revenue projections include: • Stabilization and modest improvement of key, ongoing revenues like certain sales tax revenues in fiscal year 2011-2012 • Inflation rate holding at 1.9%, 2% population growth and 275 new homes • 50% of contracting sales tax revenue, building permits and related fees deemed one-time revenue sources The general fund is the largest source of operating revenue. The estimated revenue for the general fund is $31.2 million. Primary revenues for the General Fund consist of local sales tax (transaction privilege tax) collections, development related revenues (permits and fees) and state shared revenues. Collectively, these revenues comprise over 93 percent of the general fund's operating revenues. These revenues are extremely sensitive to fluctuations in the regional and national economies as demonstrated by their significant decline in fiscal year 2007-2008 through the middle of fiscal year 2009-2010. However, these revenues began to stabilize and slowly improve the second half fiscal year 2009-2010 and throughout all of fiscal year 2010-2011. The revenue forecast for this fiscal year anticipates a modest continuation of the slow recovery in the current year and in future fiscal years. The following chart shows the total general fund revenues by category for the last three years, and the current budgeted revenues. General Fund Revenue by Type $31.2 Million Sales Tax 64% Other ° /OCharges for License, Fees& Intergovern- Services Fines,forfeitures permits mental 2% 3% 7% 22% 36 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Transaction Privilege (Sales) Tax Description The Town imposes a tax on certain business activities within Town limits. A use tax is also in effect for goods brought into and used in the Town of Marana. Food for home consumption is not taxed. However, prepared foods at restaurants or take out are taxed. Permitted Use Town sales tax can be used to pay any expenditure/expense legally chargeable to the General Fund. The Town allocates 50% of its construction sales tax for major capital improvement projects. Rate Structure The tax rates on the business activities range from 2% (retail) to 6% (transient lodging). Assumptions Sales taxes are the Town's largest revenue source and represent 64% of General Fund revenues. Additionally, contracting sales tax (one-time revenue) represents approximately 12% of total sales taxes and, as such, 50% of these revenues fund one- time projects. The State and local economies have stabilized significantly over the past eighteen months. The Town has seen 17 consecutive months of year over year sales tax revenue increases. This indicates that the Town has seen the bottom and is beginning to see a slow, multi-year recovery. The fiscal year 2011-2012 budgeted revenue estimate is 4% less than what was collected in 2010-2011. The amount budgeted for the current year is, however, 5% higher than what was budgeted a year earlier. This is consistent with the conservative revenue projections. Fiscal year $ Revenue $Change %Change 2007-2008 27,600,253 (2,918,903) -11% 2008-2009 22,404,420 (5,195,833) -23% 2009-2010 21,662,077 (742,343) -3% 2010-2011 Estimated 22,947,816 1,285,739 6% 2011-2012 Projected 22,142,350 (805,466) -4% $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected 37 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Licenses, Fees and Permits Description Revenues from licenses, fees and permits include residential and commercial building permits, excavation and grading permits utility permits, plan review fees, franchise fees, business license fees and other miscellaneous permits. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The rates vary based on the product or service provided. The current fee structure was adopted per Marana Ordinance No. 2011.16 and is available on the Town website. Assumptions These fees are highly dependent on the residential and commercial development. The largest portions of these revenues are directly related to the number of single family residence (SFR) building permits issued. The Town experienced a modest increase in permits for fiscal year 2010-2011. The current revenue projections for fiscal year 2011-2012 are based on the issuance of 275 SFR building permits, which is an increase over the 200 SFR permits budgeted for fiscal year 2010-2011. However, projected decreases in other revenue streams in this category like plan review fees largely offset the increases in SFRs. Fiscal year $ Revenue $Change %Change 2007-2008 3,004,975 (1,978,715) -66% 2008-2009 1,951,817 (1,053,158) -54% 2009-2010 1,658,115 (293,702) -18% 2010-2011 Estimated 1,760,275 102,160 6% 2011-2012 Projected 1,994,250 233,975 12% $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected 38 Town of Marana Annual Budget & Financial Plan FY 2011-2012 State Shared Income Tax Description Cities and towns in Arizona are precluded from imposing an income tax by Arizona state law. In 1972, the voters of Arizona approved the Urban Revenue Sharing program which requires the State to share 15% of income tax revenue with incorporated cities and towns. These revenues are also known as Urban Revenue Sharing. Permitted Use May be utilized for any municipal public purpose. There are no restrictions as to usage for this revenue. Rate Structure The State distributes to cities and towns 15% of income taxes two fiscal years following the fiscal year in which the state collects the income taxes. Each city and town share is allocated in proportion to its population compared to the total population of the state. Assumptions This revenue source is based on economic conditions during the year for which the income was taxed and is subject to fluctuations in employment, corporate profits, tax credits and exemptions. This revenue source is also subject to changes made by the State legislature. The increase of 12% budgeted for fiscal year 2011-2012 is due to increase in the 2010 census population figures. Fiscal year $ Revenue $Change %Change 2007-2008 3,761,010 726,769 19% 2008-2009 3,971,447 210,437 5% 2009-2010 3,450,478 (520,969) -15% 2010-2011 Estimated 2,601,218 (849,260) -33% 2011-2012 Projected 2,950,856 349,638 12% $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected 39 Town of Marana Annual Budget & Financial Plan FY 2011-2012 State Shared Sales Tax Description Arizona also has a revenue sharing program for state sales tax. Like the local sales tax, the State imposes a tax on the sale of goods and then establishes base of which 25% is shared with all incorporated cities and towns. Permitted Use There are no restrictions on use. The funds may be used for any expense legally chargeable to the General Fund. Rate Structure The town receives its share of the state sales tax based on population estimates from the most recent U.S. Census or Census Survey. Assumptions This revenue is highly dependent on the economy. Consumer confidence, unemployment, interest rates and the general state of the economy are all variables affecting this revenue stream. Based on figures provided by the Arizona Department of Revenue an 7% increase over the fiscal year 2009-2010 distribution is estimated and a 21% increase over fiscal year 2010-2011 is projected. This revenue is also subject to changes made by the State legislature. The projected increase for 20110-2012 is due to the increase in 2010 census population figures. Fiscal year $ Revenue $Change %Change 2007-2008 2,456,133 (83,939) -3% 2008-2009 2,126,326 (329,807) -16% 2009-2010 1,961,225 (165,101) -8% 2010-2011 Estimated 2,099,083 137,858 7% 2011-2012 Projected 2,645,023 545,940 21% $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 - 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected i 40 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Vehicle License (Auto Lieu) Tax Description This tax imposed by the Arizona Constitution as an ""in-lieu" tax for all ad valorem property taxes on motor vehicles. The Arizona Constitution requires that vehicle license tax (VLT) revenues be distributed to the state, counties and cities. Permitted Use Vehicle license tax revenues received by the Town can be used to pay any expense legally chargeable to the General Fund. Rate Structure The vehicle tax is based on each $100 of a vehicle's value. The valuation base for the first year is 60% of the manufacturer's base retail price and the depreciation rate for each succeeding year is 16.25%. The statute sets specific rates for each vehicle license to be charged for each distribution recipient. The rate for incorporated cities and towns is sixty-nine cents ($0.69) for a new vehicle and seventy-one ($1.71) for a vehicle older than one year. Assumptions A loss of 3% is estimated for fiscal year 2010-2011 from the previous year. The projected increase of 26% for fiscal year 2011-2012 is primarily attributable to the population change due to the 2010 census figures. Fiscal year $ Revenue $Change %Change 2007-2008 1,179,533 299,159 25% 2008-2009 1,123,308 (56,225) -5% 2009-2010 1,050,901 (72,407) -7% 2010-2011 Estimated 1,018,783 (32,118) -3% 2011-2012 Projected 1,383,587 364,804 26% $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 — 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected 41 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Highway User Revenue Description The State of Arizona collects various fees and taxes from users of the State's roads and highways. An excise tax is charged on fuel purchases on a per gallon basis. There are also a number of additional transportation related fees/taxes which are distributed through the highway user revenue fund (HURF). Permitted Use There is a state constitutional restriction on the use of the highway user revenues, which requires that these funds be used solely for street and highway purposes. Up to one-half of the prior year's distribution may also be used for the retirement of debt issued for street and roadway improvements. Law prohibits use of this funding for traffic law enforcement or administration of traffic safety programs. Rate Structure Cities and towns receive 27.5% of highway user revenues based on two factors: population estimates acquired through the most recent census survey; and gasoline sales within each county. Assumptions This revenue source is subject to fluctuations in fuel prices and consumer behavior. A 3% increase is estimated for fiscal year 2010-2011 over the previous fiscal year. The 8% estimated increase for fiscal year 2011-2012 is primarily attributable to the population change due to the 2010 census figures. Fiscal year $ Revenue $Change %Change 2007-2008 210351849 1591832 8% 2008-2009 119361369 (99,480) -5% 2009-2010 118081963 (127,406) -7% 2010-2011 Estimated 118691483 601520 3% 2011-2012 Projected 210251885 1561402 8% $2,100,000 $2,050,000 $2,000,000 $1,950,000 $1,900,000 $1,850,000 $1,800,000 $1,750,000 $1,700,000 $1,650,000 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected 42 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Development Fees Description As allowed under A.R.S. §9-463.05, the Town assesses development fees for new construction to offset cost to the municipality associated with providing necessary public services t a development, including the costs of infrastructure, improvements, real property, engineering and architectural services, financing, other capital costs and associated appurtenances, and related equipment. The intent is to ensure that growth %Xpays for itself" and current residents are not burdened with additional taxes and fees to defray the capital costs of new development. Development fees are collected with each new building permit. Permitted Use This revenue is utilized to fund the Town's capital improvement related to growth such as constructing new roads, building new parks and expanding water systems. Rate Structure The Town charges development fees for transportation, parks, and water system and water renewable resources projects. Fees are assessed on each residential dwelling within the defined benefit area. Water system and water resource fees are charged to residential dwellings and commercial development based on the meter service size and number of connections. Assumptions Projections are based on an additional 275 homes being permitted in fiscal year 2011- 2012. Due to the cyclical nature of construction, the Town uses a conservative approach to development fee revenues. Fiscal year $ Revenue $Change %Change 2007-2008 1,661,782 (1,134,507) -68% 2008-2009 885,655 (776,127) -88% 2009-2010 1,432,337 546,682 38% 2010-2011 Estimated 1,512,500 80,163 5% 2011-2012 Projected 1,708,390 195,890 11% $1,800,000 $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected 43 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Water Sales Description The Town provides a potable water system service to residences and businesses in need to such services within the service area. Permitted Use The revenue generated is used to cover the costs of administration, operations, maintenance and replacement of the water collection, treatment and delivery system. Rate Structure rmeter Size Ir Ratel 5/8" $ 15.12 1" 36.72 1.5" 39.96 2" 46.44 4" 110.16 SingleOther than Single IGallons .. Rat�z Type . Rate 1 -101-000 $ 2.46 Multi Family $ 3.03 10,001-201-000 3.43 Commercial $ 3.03 20,001-301-000 4.46 Industrial $ 3.03 30,001-401-000 5.50 Government $ 3.03 >401-000 7.90 Standpipe/hydrant $ 3.43 Assumptions The revenues projected are based on the anticipated increase of 170 customers and a full year of a rate increase which was from spring of 2011. Fiscal year $ Revenue $Change %Change 2007-2008 2,405,995 (48,468) -2% 2008-2009 2,684,614 278,619 10% 2009-2010 2,977,924 293,310 10% 2010-2011 Estimated 3,210,925 233,001 7% 2011-2012 Projected 3,494,167 283,242 8% $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $0 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected 44 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Airport Fees Description The Marana Regional Airport receives revenues from air hangar leases, fuel charges and open tie-downs. Permitted Use These revenues are not restricted and may be used for any purpose. Rate Structure Pima Aviation, Inc. owns and operates the hangars, covered tie-down areas and storage facilities at the Marana Regional Airport. However, as part of the ownership arrangement, the Town receives revenues from a series of land, hangar, development and open tie-down leases and fuel usage fees from Pima Aviation, Inc. The Town owns the open tie-down areas. The rates and fees vary by type and are available on the Town's website. Assumptions The Marana Regional Airport is classified as a general aviation reliever airport for Tucson International. Several key capital projects will be vital to the continued growth of the Airport. The airport will be a key element of the Economic and Strategic plans. Staff conservatively projected a 1% increase for fiscal year 2011-2012 over final estimates for fiscal year 2010-2011 actual revenues. Fiscal year $ Revenue $Change %Change 2007-2008 233,204 48,416 21% 2008-2009 228,026 (5,178) -2% 2009-2010 224,030 (3,996) -2% 2010-2011 Estimated 238,223 14,193 6% 2011-2012 Projected 241,000 2,777 1% $245,000 $240,000 $235,000 $230,000 $225,000 $220,000 $215,000 2007-2008 2008-2009 2009-2010 2010-2011 2011-2012 Estimated Projected i 45 Town of Marana Annual Budget & Financial Plan FY 2011-2012 PROJECTION OF FINANCIAL CONDITION BY FUND GROUP June 30, June 30, 2011 2012 Estimated 2011-2012 2011-2012 Estimated Fund Estimated Estimated Transfers Transfers Fund Fund Group Balance Revenue Expenditures In Out Balance General Fund $16,000,000 $31,245,969 $30,033,409 $ - $2,909,840 $14,302,720 Special Revenue 4,253,359 4,275,081 5,390,739 194,150 - 3,331,851 Capital Projects 20,230,378 45,764,026 47,525,988 - 2,718,023 15,750,393 Debt Service 543,250 2,959,396 8,731,341 5,763,019 - 534,324 Enterprise 1,434,762 34,404,742 35,284,113 - 329,306 226,085 Total All Funds $421461,749 $118,649,214 $126,965,590 $5,957,169 $5,957,169 $34,145,373 Town Funds and Fund Balance Information General Fund The general fund is the Town's primary operating fund. It accounts for all financial resources except those required to be accounted for in other funds. As described earlier, approximately 93 percent of the general fund's operating revenues are extremely sensitive to fluctuations in the regional and national economies. This was very apparent during the multi- year national, state and local economic recession. The Town proactively engaged in early discussion and made a series of difficult decisions required to maintain service levels with reduced revenues. As a result of that effort, the Town has maintained healthy reserve balances and, in fact, has increased general fund balance by $0.6 million in fiscal year 2009-2010 and estimated to add approximately $1.6 million in fiscal year 2010-2011. The end of fiscal year fund balance is projected to be $14.3 million. This reflects a usage of $1.7 million in reserves for on-time projects and programs which is consistent with the Town's financial policies and utilization of those resources. Estimated ending fund balance is approximately 46% of the projected fiscal year's general fund revenue. This is well above the acceptable level according to the town's policy of fund balance (target of 25% of general fund's budgeted revenues.) 46 Town of Marana Annual Budget & Financial Plan FY 2011-2012 The following chart shows fund balance levels along with the 25% reserve requirement target. $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $0 2007-2008 2008-2009 2009-2010 2010-2011 2010-2011 Estimated Projected Fund Balance Coverage Special Revenue Funds The special revenue funds account for the proceeds of specified revenue sources, other than major capital projects, legally restricted to expenditures for specific purposes. For Fiscal year 2011-2012 the Town has budgeted $1 million in funding for unanticipated grants and contributions. This is the third year of such funding and it will provide the Town the revenue and expenditure authority required to take advantage of grants and similar opportunities that may occur during the year. Additionally, this funding mechanism removes the impact of grant activity on the operating budgets in the general fund. Capital Projects Funds The capital projects funds account for resources to be used for the acquisition or construction of capital facilities, equipment and infrastructure other than those financed by the enterprise funds. The ending fund balance is projected to decrease due to the anticipated completion of existing capital projects. Debt Service Funds The debt service funds account for the accumulation of resources and the payment of general long-term debt principal, interest, and related costs. The ending fund balance is projected to be $0.5 million which is primarily associated with deposits held related to the Gladden Farms Community Facilities District (a discretely presented component unit). Enterprise Funds The enterprise funds are used to account for operations (1) that are financed and operated in a manner similar to private business enterprises, where the intent of the Town Council is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (2) where the Council has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. For fiscal year 2011-2012, Enterprise Funds include a Wastewater Utility Fund to account for the activities of this new enterprise. In addition to the wastewater fund the Town has a Water Utility and Airport Enterprise funds. 47 aMA� ."O (APA7 Department Budgets IRI The Department Budgets section contains supporting information including an organizational chart, department overview, accomplishments,, goals and performance measures., Also included is a financial summary page and the total number of authorized employees. tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 MAYOR & TOWN COUNCIL . . . CommunityTown Council Members - •• - Policy Lh Outreach Relations Development Department Overview The Marana Town Council is committed to provide its residents with a high standard of living, efficient municipal services and progressive community planning. Their actions will be based on solid values, uncompromising integrity and servant leadership to this community. 2010—2011 Accomplishments • Adopted a structurally balanced operating budget which reduced expenditures in the General Fund by 9% yet maintained essential programs and services. • Integrated the Strategic Plan elements as part of the annual budget process • Completed an update to the Strategic Plan • Developed new Council Executive Report • Introduced wastewater legislation 2011 —2012 Goals & Objectives • Continue Strategic Plan implementation and complete major update to plan • Ensure the use of the Strategic Plan in the development of the annual budget • Maintain regular briefing reports and Council Executive Report • Ensure that Marana remains a safe, clean and healthy community FY 2009FY 2010 FY 2011 FY 2012 Actual TActual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Use the Strategic Plan in the development of the annual budget Performance Measure: - Number of Strategic Plan initiatives met through 2 14 5 5 budget process Goal: Receive the Certificate of Excellence in Financial Reporting Awarded from the Government Finance Officers in America (GFOA) Performance Measure: • Number of Council Executive Reports distributed 24 12 12 12 to staff and elected official 48 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Performance Measure: • Number of Council Daily reports distributed to 120 110 110 110 staff and elected officials Goal: Communicate openly and effectively with members of the Marana Community. Performance Measure: • Number of public"open house"meetings held - 4 2 4 • Number of presentations given to civic groups or 2 19 10 10 HOA's • Number of information booths put up at events 2 1 1 1 BUDGET SUMMARY FY 2009 FY 2010 FY 2011 FY 2012 Expenditures by Category Actual Actual Estimate Projected Personnel&Benefits Cost $155,664 $230,321 $232,100 $251,138 Contracted Services 16,234 61600 71550 17,935 Operating Supplies&Equipment 81385 11648 51222 71550 Capital Outlay - - - - Total by Category $180,283 $238,568 $244f871T $276,623 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actua Actual Estimate Projected General Fund $180,283 $238,568 $244,871 $276,623 Total by Fund $180,283 $238,568 $244,871 $276,623 49 Town of Marana Annual Budget & Financial Plan FY 2011-2012 TOWN MANAGER Managerpr�� V Town Administration Support Community Outreach Council Support& Staff Oversight Services Constituency Department Overview Under the direction of the Town Council, the Town Manager's Office upholds the Town's core values and provides leadership and vision to town staff for the benefit of the entire Marana community. We believe in building relationships with the citizens of Marana, the business and development communities, our neighboring municipalities and various interest groups at work in the area to provide the highest quality of life and place of all. We are committed to providing timely and accurate public communication, responsive customer service and effective solutions to complex challenges. We will never compromise our integrity or the public's trust. 2010—2011 Accomplishments • Produced a structurally balanced FY 2010-2011 budget that addressed an anticipated $4 million general fund shortfall. • Facilitate expansion of Sargent Aerospace and Defense 2011 —2012 Goals & Objectives • Continued efforts to secure a sustainable water resources portfolio for the community. FY 2009 FY 2010 FY 2011 FY 2012* Actual Actual Estimate Projected Strategic Plan Focus Area: Community Building/ Progress and Innovation Goal: Provide innovative ways for citizens to make inquiries and requests for service and receive responses in a timely fashion. Performance Measure: •Citizen Request Tracker(CRT)requests handled 526 418 1 480 550 Goal: Ensure transparency and open communication throughout all levels of the organization. Performance Measure: • Number of Manager's employee update sessions held 9 15 15 15 • Number of Manager's"Ride Alongs"with Police _ 8 8 12 Officers -Town/City Managers Meetings(Town of Oro Valley, _ _ 2 3 Sahuarita,City of Tucson and City of South Tucson 50 Town of Marana Annual Budget & Financial Plan FY 2011-2012 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012* Actual Actual Estimate Projected Personnel&Benefits Cost $1,150,065 $919,397 $705,304 $671,394 Contracted Services 218,459 237,392 85,768 621762 Operating Supplies&Equipment 37,936 141140 91378 71750 Capital Outlay 51,505 - - - Other Financing Uses - - - - Total by Category I $11,4571,964 $11,1701,929 $800,451 $741,906 M BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012* Actual Actual Estimate Projected General Fund $1,457,964 $1,170,929 $800,451 $741,906 Total by Fund $1,457,964 L $1,170,929 $800,451 $741,906 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012* Actual Actual Estimate Projected Town Manager 1.00 1.00 1.00 1.00 Assistant Town Manager 1.00 1.00 - - Deputy Town Manager 1.00 - 1.00 1.00 Intergovernmental Affairs Administrator 1.00 1.00 - - Assistant to the Town Manager 1.00 1.00 - - Management Assistant - - - 1.00 Senior Administrative Manager 1.00 1.00 1.00 1.00 Council Liaison - 1.00 1.00 1.00 Administrative Secretary 0.63 - - - Mail Carrier/Courier 0.75 0.75 - - Reproduction/Supply Clerk 1.00 1.00 - - Customer Service Specialist 2.63 2.03 2.03 2.13 Community Relations Officer 1.00 1.00 - - Economic Development Administrator 1.00 - - - Community Events&Program Manager 1.00 - - - Total Town Manager 14.00 10.78 6.03 7.13 Note:During FY2012,the Office of strategic Initiatives was formed and 3 positions and the related expenditures were moved to that department. 51 Town of Marana Annual Budget & Financial Plan FY 2011-2012 OFFICE OF STRATEGIC INITIATIVES Office of -• DirectorInitiatives PublicEconomic Intergovernmental • • Special Development . Department Overview The Office of Strategic Initiatives (OSI) was established by the Town Manager, under direction from the Mayor and Council, in February 2011. The department is charged with tracking and implementing the goals and objectives identified in the Marana Strategic Plan (adopted February 2009) and the Marana Economic Roadmap (adopted March 2010). OSI has direct oversight of the following program areas: communications and marketing; economic and tourism development; Town-sponsored special events; heritage and historic preservation; intergovernmental and legislative affairs; strategic planning; and performance measurement and reporting. The department's mission is to evaluate, analyze and implement programs and initiatives identified through strategic planning efforts by leveraging the talents of community members and organizations, elected officials and staff. 2010—2011 Accomplishments • This department is new for FY 2011-2012. 2011 —2012 Goals & Objectives FY FY FY 2011 FY 2012* 2009 2010 Estimate Projected Actual Actual Strategic Plan Focus Area: Community Building/ Progress and Innovation Goal: Ensure transparency and open communication between the Town and its residents. Performance Measures: • Number of Town official newsletters distributed to 7 10 10 12 residents • Number of media inquiries handled by Public 195 230 262 250 Information Officer • Number of news releases distributed to the media 29 38 35 50 • Number of"Mayor's Message"or"Manager's 50 50 50 24 Message"articles in the media 52 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY FY�FY 2011 FY 2012* Actual Actual 2009 2010 Estimate Projected Strategic Plan Focus Area: Commerce Goal: Attract high-quality,well-paying jobs and industries to Marana through outreach to interested companies. Performance Measures: • Businesses assisted N/A* N/A* N/A* 50 •Copies of Community Profile distributed 21000 11000 11000 21000 Strategic Plan Focus Area: Commerce/ Recreation & Heritage Goal: Plan and facilitate high-quality events that provide fun activities to Marana residents, make Marana a regional and statewide destination,and generate economic investment in the community. Performance Measures: •Special events facilitated N/A* N/A* N/A* 25 BUDGET SUMMARY M _ FY FY 2010 FY 2011 FY 2012* N Expenditures by Category 2009 Actual Estimate Projected Actual Personnel&Benefits Cost N/A* N/A* N/A* $341,418 Contracted Services N/A* N/A* N/A* 169,979 Capital Outlay N/A* N/A* N/A* 57,889 Total by Category N/A* N/A* N/A* $569,286 7 p BUDGET SUMMARY BY FUND FY FY 2010 FY 2011 FY 2012* M Expenditures By Category 2009 Actual Estimate Projected Actual General Fund N/A* N/A* N/A* $569,286 Total by Fund N/A* N/A* N/A* $569,286 53 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY FY 2010 FY 2011 FY 2012* 2009 Actual Estimate Projected Actual Director of Strategic Initiatives N/A* N/A* N/A* 1.00 Community Relations Officer N/A* N/A* N/A* 1.00 Special Events Coordinator N/A* N/A* N/A* 1.00 Graphics Designer N/A* N/A* N/A* 1.00 Curation Specialist N/A* N/A* N/A* 1.00 Total Strategic Initiatives N/A* N/A* N/A* 5.00 *Note:During FY 2012,the Office of Strategic Initiatives was formed and 4,50 FTE positions were moved from other departments. Some performance measures were tracked in other department budget summaries in previous years and have been moved for FY2012, 54 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 TOWN CLERK Liquoror IV V ip Town Clerk Administrative Support Elections . . Management Services Department Overview The Town Clerk has the responsibility for oversight of town elections and candidate reporting and orientation, public records, liquor licenses, archiving permanent records and coordinating interdepartmental services related to town records. The Town Clerk, under the direction of the Town Manager, prepares Council agendas and records the official minutes of all Council meetings. Community Building and Progress Innovation enhance the mission of the Clerk's department which is to assist the public with accurate and timely information. 2010—2011 Accomplishments • Oversaw creation and writing of town-wide Social Media Administrative Directive • Provided training for all town employees for e-mail archiving related to records retention and destruction • Deputy received CMC (Certified Municipal Clerk) and Municipal Election Official Certifications • Oversaw translation of the 2011 Election Publicity Pamphlet • Deputy chairs the Arizona Municipal Clerks'Association Communications Committee and sits on the Audit and Education Committees; Clerk sits on the Mentoring Committee • Successful implementation of town's safety training program? • Clerk sits on the town's emergency management team 2011 —2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Community Building/ Progress and Innovation Goal: Respond to 95%of requests within 72 hours. Performance Measure: - Processed records requests 350 550 500 400 Completed within 72 hours 90% 95% 98% 98% - Recorded documents 300 200 180 175 - Regular and Special Agendas 48 32 32 32 -Special Events Permits 35 30 30 30 55 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected •Insurance claims processed 53 63 75 80 Transmitted to SWR within 24 hours 100% 100% 100% 100% • Liquor Licenses processed 15 20 20 20 Goal: Ensure quality preparation and timely distribution of Council Agenda packets. Performance Measure: •Council Agenda packets processed (Less than five packets required amending since 48 32 32 32 Novus was instituted) Goal: Prepare Election and Council Information requests in a timely manner. Performance Measure: • Deadlines are met per statute for preparation of publicity pamphlets, receiving arguments,notifying 100% 100% 100% 100% residents of polling locations and answering questions on election day. Goal: Inventory of all public/permanent storage. Performance Measures: •Specific plans are properly filed for permanent 75% 80% 85% 90% storage •Council minutes/agendas are signed,scanned 60% 80% 90% 98% and stored •All non-DSC files at MOC records building inventoried 25% 60% 65% 70% BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $219,881 $207,875 $209,264 $214,189 Contracted Services 1721468 19,319 139,028 24,099 Operating Supplies&Equipment 21928 825 11338 21500 Other Financing Uses - - - - Total by Category $395,277 $228,019 $349,629 $240,788 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $395,277 $228,019 $349,629 $240,788 Total by Fund $395,277 $228,019 $349,629 $240,788 56 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Town Clerk 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 1.00 1.00 1.00 Agenda&Records Clerk 1.00 1.00 1.00 1.00 Total Town Clerk 3.00 3.00 3.00 3.00 57 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 FINANCE DEPARTMENT FinanceDirector Accounting Treasury ••- ProcurementAudit Administration Management Department Overview The Finance Department provides financial support services throughout the Town including accounting, fiscal planning, treasury services, cash receipts, purchasing, accounts payable, payroll, debt management, development and monitoring of the annual operating budget, establishing and monitoring internal controls, preparing the Comprehensive Annual Financial Report, facilitating external audits and independent reviews and grant management. 2010—2011 Accomplishments • Successfully implemented the budget module of the integrated accounting and information management system and trained all end-users • Received the Distinguished Budget Presentation Award from the Government Finance Officers of America (GFOA) • Received the Certificate of Excellence in Financial Reporting from the Government Finance Officers of America 2011 —2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Receive the Distinguished Budget Presentation Awarded from the Government Finance Officers in America (GFOA) Performance Measure: -Award Received Yes Yes Yes Yes Goal: Receive the Certificate of Excellence in Financial Reporting Awarded from the Government Finance Officers in America (GFOA) Performance Measure: -Award Received Yes Yes Yes Yes 58 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Goal: Implement the newly acquired Integrated Accounting and Information Management System and train all of the Town Employee's end-users Performance Measures: -Installation completed Yes - - - - End users trained Yes - - - Goal: Execute efficient accounts payable and payroll activities. -Invoices processed 15,894 12,672 111171 11,000 -Accounts payable checks issues 81905 71034 51993 61000 - Payroll checks direct deposited 8,500 81362 71100 71000 BUDGET SUMMARY N Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $474,554 $582,082 $580,729 $625,135 Contracted Services 105,683 911110 138,144 155,508 Operating Supplies&Equipment 81917 61539 61014 61500 Capital Outlay 340,732 31,822 - - Total by Category $929,887 $711,553 $724,887 $787,143 N BUDGET SUMMARY BY FUND N Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $929,887 $711,553 $724,887 $787,143 Total by Fund $929,887 $711,553 $724,887 $787,143 59 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Finance Director 1.00 1.00 1.00 1.00 Finance Manager - 1.00 1.00 1.00 Accounting Supervisor 1.00 - - - Management&Budget Analyst 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 Purchasing Coordinator 1.00 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 1.00 Senior Accounting Clerk 1.00 1.00 1.00 1.00 Accounting Clerk 1.38 1.38 1.35 1.35 Total Finance&Accounting 8.38 8.38 8.35 8.35 60 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 HUMAN RESOURCES HR Director Benefits Employee • Management Relations Development 1k M Department Overview The Human Resources Department's mission is to support and advance the Town of Marana through the acquisition, retention and development of employees. Human Resources collaborate with the leadership team to maintain a positive and productive workplace, and to support the identification and implementation of innovative ideas for the future of the Town. We accomplish this mission through internal consulting, problem resolution, and the provision of efficient, cost- effective, customer-responsive human resources service. 2010—2011 Accomplishments • Reconvened the Benefits Committee (continued education, vendor selection, plan design, and employee feedback on benefits) • Conducted contract renewal negotiations on benefits plans • Revised benefits booklet/guide • Coordinated the Employee Benefits/Wellness Fair and conducted Employee Benefits Open Enrollment • Coordinated the completion of 2010 Performance Reviews • Assisted Manager's Office to develop organizational structure aligned with strategic plan initiatives • Revised Personnel Policies Chapters 3 and 8 and provided training to employees • Established new protocol and solicited members pursuant to the MPOA Memorandum of Understanding: o Grievance Review Committee (GRC) o Conference Board o Contract Review Committee (CRC) • Redesigned a more user friendly and informative HR website • Coordinated a successful Employee Appreciation Week Event for all Town Employees October 2010 • Conducted two executive recruitment processes for key management positions • Conducted offsite Police Department leadership retreat • Established position classification review process in alignment with budget plan process • Completed benefits eligibility review to ensure compliance with IRS and benefit plan designs • Completed and administrated salary reduction program for FY 2011 61 Town of Marana Annual Budget & Financial Plan FY 2011-2012 2011 -2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Community Building/ Progress and Innovation Goal: Develop and implement revised competencies that are specific to department function and linked to the Strategic Plan Performance Measures: •Customize performance competencies for all 22 - - - departments •Supervisors and Managers trained 90 - - - • Employees trained 300 - - - Goal: Develop and present programs and processes for legal compliance,employee and management development and in support of the Strategic Plan component of encouraging progress and innovation and risk taking by employees. Performance Measure: •Sexual harassment training 60 352 - 325 • #of employees using tuition reimbursement 17 - N/A N/A Succession Plannin •Interns working through partnership with MUSD 3 School District • Partnership with municipalities(networking,surveys, 16 - -meetings,training) Goal: Ongoing review of policies and procedures. Performance Measure: • Personnel Policies 6 revisions 3 revisions 2 revisions 3 revisions • Policy rollout presentations to employees 30 5 5 10 • Personnel Policy update training for supervisors/ 80 5 5 10 Managers • Focus Group Sessions regarding Personnel Policies 20 4 4 8 Goal: Tyler/Munis Software Implementation Performance Measures: • #of hours of User Training—Personnel Action 10 - - 20 Training • #of hours of User Training—Tuition Reimbursement 8 Training/Refresher • #of hours of User Training—Employee Self Service - _ - 10 Training • #of hours of User Training—Personnel Requisition/ Application Tracking (Supervisors, Managers, - - - 10 Liaisons • #of hours of Workflow Training for all users 80 - - - - #of hours of Administrator Training—Internal HR 120 - - - Staff Goal: Recruitment and Retention Performance Measures: • New Employee Orientation and On Boarding process 40 38 36 36 62 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Performance Measures continued: • Benefits Orientation 10 19 30 30 • Develop and implement Health/Benefit survey to all 1 - - 1 Employees BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $347,846 $342,432 $303,331 $381,706 Contracted Services 138,464 58,631 18,529 56,807 Operating Supplies&Equipment 102,391 44,992 671245 58,455 FCapital Outlay 21870 - - - Total by Category $591,571 $446,055 $389,105 $496,968 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $591,571 $446,055 $389,105 $496,968 Total by Fund $591,571 $446,055 $389,105 $496,968 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Human Resources Director 1.00 1.00 1.00 1.00 Employee Relations Administrator - 1.00 1.00 1.00 Sr. Human Resources Analyst 1.00 1.00 1.00 2.00 Human Resources Analyst 2.00 1.00 - - Human Resources Coordinator 1.00 1.00 1.00 1.00 Human Resources Technician 1.00 - - - Risk Management&Safety Coordinator 1.00 - - - Tota I Human Resources 7.00 5.00 1 4.00 5.00 63 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 LEGAL LegalTown Attorney Civil • • Property Services Department Overview The Marana Legal Department strives to furnish quality legal services to assist the Town in achieving its vision of developing a sustainable community that provides a high quality of life through its economic progress, imagination, recreational opportunities and history. It provides legal advice on civil matters to the Mayor and Council, the Town Manager's Office and all Town departments, prosecutes misdemeanor offenses committed within the Town limits and serves as an intermediary between the police, court personnel, victims, witnesses and defendants. The Legal Department is also responsible for providing real property services, including handling, reviewing and processing license agreements right-of-way and easement abandonments, dedications right-of-way acquisitions and relocation benefits, as well as resolving title issues and reviewing subdivision and development plans. 2010—2011 Accomplishments • Provided legal support for the development and protection of the Town's water resource portfolio • Coordinated all property acquisitions and legal issues necessary to construct the Twin Peaks Interchange project, completed under budget. • Provided legal advice and support for the down-sizing of the Town, including layoff process, policies, procedures, forms, the transition package, and separation agreements • Continued to operate a top quality town prosecutor's office • Researched and Drafted several different Ordinances, including fingerprinting and background checks of personnel who work with children and vulnerable adults & regulating and licensing massage establishments, just to name a few. • Worked on administrative directives, five of which have been implemented and five of which are in process. • Assisted Marana Police Department in reviewing and rewriting many of its operational policies. • Assisted Human Resources in updating and revising Personnel Policies Chapter 3 and 8 (approved by Council in December). 64 Town of Marana Annual Budget & Financial Plan FY 2011-2012 2011 -2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Review personnel policies, procedures,administrative directives and personnel provisions to the Town Code for current law and best practices in Human Resource management. Performance Measure: • Revision to Chapters 4 7 3 5 Goal: Rewrite the Marana Land Development Code and codify it into the Town Code. Performance Measure: • Land Development Code revisions adopted by _ 1 9 6 Council. Goal: Coordinate/provide support to Development Services for Town Projects; working with the private sector. Performance Measure: •Assist in partnership development with private sector N/A N/A 265 291 Strategic Plan Focus Area: Commerce/Community Building Goal: Provide timely and accurate legal advice to the Town Performance Measure: • Legal agreements reviewed and approved. 103 125 120 150 • Resolutions 204 121 128 150 •Ordinances 28 19 27 25 Goal: Prosecute misdemeanor cases in Marana Municipal Court promptly Performance Measure: • Number of criminal cases prosecuted and closed 21019 11836 11766 11900 > DUI cases 160 185 189 190 > Criminal Traffic cases 787 826 672 750 > Criminal cases 805 784 758 800 > Domestic Violence cases 114 178 147 180 > Petitions to Revoke N/A N/A 142 150 Goal: Review, process and close CIP mail project plans and determine real property rights needed. Performance Measure: • Number of existing CIP projects 25 25 22 21 • Number of main CIP projects closed 8 11 8 8 • Number of CIP sub projects processed and closed 234 258 103 116 65 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Goal: Review license agreements,abandonments,dedications,and development plan reviews. Performance Measure: - Number of real property projects 238 262 310 341 - Number of development service plan reviews 162 178 160 176 - Number of substantive phone logs 900 11186 647 711 - Number of Real Property public records requests 5 6 12 13 Goal: Hold regular meetings and conduct training with the Marana Police Department. Performance Measure: - Number of meetings with MPD 10 12 55 50 Goal: Proactively identify and address potential liabilities Performance Measure: - Number of claims filed against the Town 10 10 4 8 - Number of lawsuits filed against the Town 5 5 2 2 - Number of claims and lawsuits resolved 11 11 9 10 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $724,754 $649,520 $661,626 $687,800 Contracted Services 186,604 66,635 87,349 921479 Operating Supplies&Equipment 81543 51669 41409 41000 Capital Improvements - - - - Total by Category $919,900 $721,824 $753,385 $784,279 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $919,900 $721,824 $753,385 $784,279 Total by Fund $919,900 $721,824 $753,385 $784,279 66 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Town Attorney 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 Town Attorney,Senior Assistant 1.00 1.00 1.00 1.00 Town Attorney,Assistant 1.00 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 Administrative Manager 1.00 1.00 - - Real Property Acquisition Agent 2.00 1.60 2.00 2.00 Office Support Assistant 1.00 1.00 1.00 1.00 Total Legal 9.00 8.60 8.00 8.00 67 Town of Marana Annual Budget & Financial Plan FY 2011-2012 TECHNOLOGY SERVICES Technology Department Overview The Technology Services Department is responsible for developing, implementing, and maintaining technology to facilitate the productive and efficient use of Town computers, software applications, internet and networking services, mapping products, and data and communication resources. 2010-2011 Accomplishments • Completed MOC switch upgrade • Completed Laserfiche upgrade • Installed and completed Jury Plus upgrade • Upgraded cooling infrastructure in TS server room • Implemented town-wide email archival system • Completed new computer project replacement • Outfitted PD substation at the MOC 2011 —2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress and Innovation Goal: Develop and maintain Town's official maps,GIS applications,and GIS date library for town-wide use. Performance Measures: • Provide GIS map and data request services to staff 1,020 11230 11340 11480 and general public • Provide addressing services to meet the Town's 249 305 370 450 needs r — •Implement new generation of GIS web applications Pilot 7 20 30 Goal: Develop and implement a Disaster Recovery Plan that includes a system of automated failover for operational continuity, data redundancy,and disaster recovery based on acceptable down-time of official systems. Performance Measures: - Develop a DRP document 25% 25% 75% 100% -Implementation Plan 25% 25% 75% 100% -Implement and Test 10% 25% 50% 100% 68 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Goal: Implement virtualization technology that provides significant decrease in hardware costs,greater flexibility and responsiveness to user needs,and reduction of energy and server room resources. Performance Measure: • Percentage of servers virtualized 0% 20% 22% 30% Goal: Provide technical support for all data,voice,and video communications Performance Measures: •Total work orders completed 11405 11400 11500 11600 •Average time to complete work orders in days 5.8 4.5 4.0 3.0 • Respond to high priority helpdesk tickets in 4 hours 50 50 75 75 • Establish automated monitoring and repair system 50 50 80 80 Goal: Evaluate,specify,and recommend new technologies and operation methods. Performance Measures: • Establish TS part of the RFP process for software, 50% 50% 50% 75% hardware,and telecom • Provide detail requirements definition,analysis,and 50% 50% 50% 75% Implementation Goal: Complete new wireless wide area network(WAN)and establish capability to co-manager network with vendor. Performance Measures: •Complete transition to new network - 80% 100% - • Establish internal WAN management capability 25% 25% 75% 100% BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $789,785 $859,721 $738,153 $851,127 Contracted Services 478,286 513,476 5321659 818,708 Operating Supplies&Equipment 92,349 80,093 85,591 94,676 Capital Outlay 28,942 1341280 228,410 559,000 Other Financing Uses - - - - Total by Category $1,389,362 $1,587,570 $1,584,812 $2,323,511 69 Town of Marana Annual Budget & Financial Plan FY 2011-2012 BUDGET SUMMARY BY FUND N Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $1,389,362 $1,587,570 $1,584,812 $2,073,511 Pima County Bond Funds - - - 250,000 Total by Fund $1,389,362 $1,587,570 $1,584,812 $2,323,511 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Technology Services Director 1.00 1.00 1.00 1.00 Network Technician 2.00 1.00 1.00 1.00 Technology Supervisor 1.00 3.00 2.00 2.00 Utilities Technology Analyst 1.00 1.00 1.00 1.00 Computer Technician 1.00 1.00 1.00 1.00 Public Safety Technology Specialist 1.00 1.00 1.00 1.00 Senior GIS Analyst - - 1.00 1.00 GIS Analyst 1.00 1.00 - - Database Analyst 2.00 1.00 1.00 1.00 Senior Software Engineer - - 1.00 1.00 Software Engineer 1.00 1.00 - - Executive Assistant 1.00 1.00 1.00 1.00 Total Technology Services 12.00 12.00 11.00 11.00 70 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 POLICE Chief of Police Administration Operations Policies Patrol Division Criminal Crime Scene Investigations ••- Recruiting Homeland Internal Affairs Security Department Overview The Marana Police Department is committed to serve the people within our jurisdiction. We build and maintain public trust by holding ourselves to the highest standards of performance and ethical values. To fulfill the mission, the Marana Police Department is dedicated to providing a quality work environment and the development of its members through effective training and leadership. 2010—2011 Accomplishments • Hosted State-wide training in the following areas: DUI Investigation, Drug Recognition Expert, Accident Reconstruction, and General Instructor Course • Recruited, interviewed and hired new Chief of Police • Obtained Video Down Link Capability through grant funding • Secured Homeland Security vehicle through grant funding • Secured a"Polaris"vehicle through grant funding • Assigned an officer to the Counter Narcotics Alliance to increase regional cooperation • Added another member to the Regional SWAT team for increased tactical response • Increased the size of the motor unit by one officer • Conducted Marana's first""Dispose a med"event to safely dispose of RX drugs • Instituted briefings to increase department communication and camaraderie • Instituted monthly meetings/briefings with Oro Valley PD to increase inter-agency cooperation and community safety • Solved Marana's first homicide in over five years thereby taking two violent youths off our streets 71 Town of Marana Annual Budget & Financial Plan FY 2011-2012 2011 -2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Provide quality police leadership and professional service by implementing a career development plan for all MPD employees on excellence and sustainability. Performance Measure: • Personnel attending supervisory/management level 10 16 20 20 training • Number of personnel who attended one job-specific 75 104 75 80 training • Partnering with other law enforcement agencies to 1 4 6 8 gain experience in criminal investigations Goal: Efficient and effective Operations Division/Patrol Performance Measure: • Response time in minutes to Priority 1 and 2 calls; 5 5 5 5 national target 5 minutes • Number of traffic stops 91050 241219 141233 15,656 • DUI arrests 195 202 150 165 • Felony arrests; part 1 crimes only 123 62 63 69 • Misdemeanor arrests; part 1 crimes only 198 165 195 214 •Crimes against persons; part 1 crimes only 232 202 230 253 •Crimes against property; part 1 crimes only 11138 11010 11288 11416 •Average number of calls per officer 451 517 424 466 • Number of officers per 1,000 citizens; national 2.6-3.0 2.5 2.3 2.3 average 2.4 Goal: Efficient and effective Operations Division/Criminal Investigations Unit Performance Measure: •Calendar year clearance rate(%)—violent crimes 70 47 47.5 47 •Calendar year clearance rate(%)—property crimes 25 27 37.72 35 •Criminal scenes responded to by Crime Scene Unit 128 128 101 112 Strategic Plan Focus Area: Community Building Goal: Establish community partnerships with open and effective communications focused on addressing quality of life issues and safety concerns. Performance Measure: •Informational presentations to community groups 100 90 60 60 • Number of Neighborhood Watch groups 10 14 10 20 • Participants in GAIN""Getting Involved in 10 10 N/A N/A Neighborhoods" • Business security contacts 15 15 12 12 • Holiday Patrol 1 1 1 1 72 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 Actual FY 2010 FY 2011 FY 2012 Actual Estimate Projected Goal: Continuously evaluate and improve the Volunteers in Police Service Program (VIPS)including recruitment,training, outreach, reporting and communication within the Police Department and Town of Marana. Performance Measure: - Number of hours worked 41689 61836 71600 91500 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $8,851,431 $8,162,639 $7,692,632 $8,341,251 Contracted Services 726,789 679,304 533,634 573,101 Operating Supplies&Equipment 1 6421246 8241707 6941118 11356,205 Capital Outlay 60,394 63,961 85,723 282,000 FTotal by Category $101280,860 $9,730,611 $9,006,108 $10,552,557 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $9,840,282 $9,277,057 $8,573,389 $9,911,156 Grants/Contributions 434,671 452,537 4321719 6411401 Police Forfeiture Account 51907 - - - Custody - 11017 - - Total by Fund $101280,860 j $9,730,611 $9,006,108 $10,552,557 73 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Chief of Police 1.00 1.00 1.00 1.00 Assistant Chief of Police 1.00 - - - Police Captain - - - 1.00 Lieutenant 6.00 3.00 3.00 3.00 Sergeant 9.00 10.00 10.00 10.00 Detective 15.00 5.00 5.00 5.00 Police Officer 52.00 62.00 58.00 58.00 Police Telecommunications Manager 1.00 1.00 1.00 1.00 Police Records Supervisor 1.00 1.00 1.00 1.00 Police Telecommunications Supervisor - 1.00 1.00 1.00 Dispatcher 12.00 13.00 12.00 12.00 Police Records Clerk 8.00 7.00 6.00 6.00 Crime Scene/Property&Evidence Supervisor 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 1.00 Crime Scene Specialist 2.00 2.00 2.00 2.00 Crime Prevention Specialist 1.00 1.00 - - Administrative Manager 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 Customer Service Support 0.33 - - - Total Police 113.33 111.00 104.00 105.00 74 Town of Marana Annual Budget & Financial Plan FY 2011-2012 NEIGHBORHOOD SERVICES & COMMUNITY DEVELOPMENT Neighborhood Services Director Affordable Housing Grants&Outside Funding Neighborhood Services Transit Services Department Overview Improving the quality of life for our residents and neighborhoods is the primary goal of the Community Development and Neighborhood Services Department. Marana's leadership recognizes the value of offering a wide variety of housing programs balanced to preserve existing housing stock, meet the challenging needs of current and future residents, promote economic growth, and enhance the character of the community. Working within the community to foster clean safe neighborhoods, Community Development staff serves as facilitators, bringing together residents to find solutions and build consensus and engaging Town departments and resources as necessary and appropriate to address neighborhood issues and concerns. Department staff also provides outreach and support to both Town of Marana departments and the community by serving offering development, coordination, monitoring, and reporting for grant funded projects. 2010—2011 Accomplishments • Marana Builds Habitat's second home in the Honea Heights Neighborhood was dedicated in November 2010; walls were raised on the third home in May 2011 • Received $2,140,000 in grant funding • Received twenty-one new housing rehabilitation applications and completed work on the sixteen qualifying homes • Rehabilitated and sold one home through the Affordable Housing program • Had over 48,000 riders on the Sun Shuttle routes in Marana 2011 —2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Community Building Goal: Increase grant funding throughout the Town of Marana. Performance Measures: -Grant applications completed 20 46 40 45 -Grant award($) $2,500,000 $2,038,446 $2,140,000 $2,500,000 75 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Goal: Work with the Affordable Housing Commission to establish Sustainable Affordable Housing and Neighborhood Revitalization Programs that meet the needs of Marana residents. Performance Measure: • Housing Rehabilitation projects completed 15 16 24 12 • Housing Rehabilitation applications received 20 21 30 20 Goal: Partner with community and faith-based agencies to develop affordable housing units. Performance Measure: • New Affordable Housing Units - 2 2 3 • Land Acquisition/Entitlement for Affordable Housing _ 3 40 3 Projects Goal: Increase Transit options for Marana residents. Performance Measure: •Initiate Sun Shuttle Neighborhood circulators 2 2 0 0 •Increase Sun Shuttle ridership by 10% 11009 25,409 48,000 55,000 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $2571252 $217,876 $293,888 $209,471 Contracted Services 58,723 174,683 338,210 273,188 Operating Supplies&Equipment 551120 1351882 185,336 292,153 Capital Outlay - 125,617 - 250,000 Total by Category $371,091 $654,058 $817,434 $1,024,812 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $2961154 $195,647 $211,135 $229,812 Community Development Block Grant 50,117 951607 93,544 2851000 HOME - - - 250,000 Revolving Affordable Housing 24,824 61844 47,887 75,000 Grants - 203,320 2871752 68,000 LTAF Funding - 152,639 1771117 117,000 Total by Fund $371,091 $654,058 $817,434 $1,024,812 76 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Neighborhood Services Director 1.00 1.00 1.00 1.00 Grants&Housing Coordinator 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 Total Neighborhood Services&Community 3.00 3.00 3.00 3.00 Development 77 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 COURTS Town Magistrate Judicial Cases Legistlative Review& Probation Monitoring LM Implementation Department Overview The mission of the Marana Municipal Court is to provide a forum for the fair and impartial adjudication of alleged violations as established by the Arizona Revised Statutes and Town of Marana Ordinance Code. The Court will strive to resolve these cases expeditiously and efficiently in an environment that is safe for all concerned. We shall do this in a manner which will enhance and uphold the integrity and independence of the judiciary, thus maximizing our community's confidence in the court. We will strive to become increasingly customer service oriented, innovative and creative in technology and in all of our operations. The court shall maintain a supportive working environment by encouraging teamwork and employee growth. 2010—2011 Accomplishments • Continued refining in-house probation monitoring section, eliminating the need to contract probation services to an outside vendor • Increased court revenue by 10 percent over the previous fiscal year • Continued the home arrest program allowing certain offenders to be incarcerated at home via an electronic monitoring bracelet, saving the town monies in jail costs 2011 —2012 Goals & Objectives FY 2009FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Reduce the error rate of processing cases to 5%or under to ensure that the rights of our citizens are not unduly affected by simple mistakes. Performance Measures: -Case procession error rate 8% 8% 8% 7.5% -Citations filed 11,000 11,000 81500 9,200 78 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Goal: Reduce the amount of complaints and negative comments about Marana's court to less than 10 per year. Performance Measure: -Complaints received 39 18 21 21 Goal: Retain and foster open communication between the Court and citizens of the Town of Marana and maintain an Open Door policy with Town officials Performance Measure: - Number of meetings with Town officials, Marana 30 30 17 20 101,CREW program and GAIN participation Goal: Create a Probation Department and Home Detention program to enhance the Court's ability to enforce the condition of sentencing. Performance Measure: - Number of home arrest offenders 200 200 42 200 - Number of monitored probation cases 200 200 187 200 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $807,035 $818,037 $806,727 $841,498 Contracted Services 108,217 91,676 74,994 1641717 Operating Supplies&Equipment 14,333 171728 10,740 275,614 Capital Outlay - - - 51000 Total by Category $929,584 $927,441 $892,461 $1,286,829 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $913,517 $881,658 $853,562 $927,800 JCEF Fund - - 998 40,800 FTG Court Fund - - - 31,000 Local Technology Fund 16,067 45,783 37,901 2871229 Total by Fund $929,584 $927,441 $892,461 $1,286,829 79 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Town Magistrate 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 Court Security Guard 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 Courtroom Specialist 1.00 1.00 1.00 1.00 Court Clerk 4.00 4.00 4.00 5.00 Total Courts 13.00 13.00 13.00 14.00 80 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 DEVELOPMENT SERVICES ADMINISTRATION Development Administration General .•- Engineering Inspections Permits : Records • k& &Enforcement M M MJ Department Overview To provide clear leadership, direction and coordination of the Town of Marana Development Services departments (Planning, Permits and Records, and Engineering), to ensure that all departmental activities enhance and support the vision and strategic plan by providing responsiveness to, and creating partnerships with, the development community. 2010—2011 Accomplishments • Voters ratified the 2010 General Plan by over 80 percent. • Created the ability to fast track submittal reviews to facilitate eligible economic development projects • Maintained a Building Code Enforcement program with a dedicated Enforcement Inspector and administrative support • Expanded the types of building permits that are processed over-the-counter • With grant monies hired a staff member to coordinate the development of the town's energy efficiently and conservation strategies 2011 —2012 Goals & Objectives FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Create on-line permitting system for the Town of Marana Performance Measure: • Percentage complete of on-line permitting system 25% 10% 20% 20% Goal: Create a Development Services enterprise-wide electronic plan review and processing system. Performance Measure: •Submission clients 0% 0% 0% 0% 81 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Goal: Improve staff training,education and certification levels. Performance Measures: •International Code Certifications received 10 5 7 7 •Arizona Building Official Association code training 46 18 15 15 Sessions attended per year Strategic Plan Focus Area: Commerce Goal: Streamline public processes to make it easier for public and developers to work with the Town. Performance Measure: •In-house plan reviews as a percent of total plan 80% 100% 95% 95% reviews taken Goal: Ensure sufficient response to public for permitting and inspections. Performance Measures: •Single family dwelling plans review within five days. 80% 83% 85% 85% • Model plan reviews completed within five days. 80% 85% 90% 90% • Field inspections completed within one business 80% 90% 90% 90% day of request. M BUDGET SUMMARY M Expenditures by Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $929,057 $171,228 $169,133 $169,442 Contracted Services 56,173 761 21203 15,622 Operating Supplies&Equipment 27,984 878 11269 71500 Capital Outlay 777 - - - Other Services 19,025 - - - Total by Category $1,033,016 $172,868 $172,605 $192,564 p BUDGET SUMMARY BY FUND N Expenditures By Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $1,033,016 $172,868 $120,041 $192,564 Total by Fund $1,033,016 $172,868 $172,605 $192,564 82 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Development Services General Manager 1.00 1.00 1.00 1.00 Executive Assistant - 1.00 1.00 1.00 Total Neighborhood Services&Community 1.00 2.00 2.00 2.00 Development *Town re-organization occurred 07/01/2009. 83 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 PLANNING Assistant • Director Development Review Development Long Range Planning Zoning Enforcement Coordination Department Overview The Marana Planning Department is dedicated to the physical, social and economic excellence of the Town through sound professional planning practices; consistent policy advice; active public participation and superior public service to promote the welfare and quality of life of the community. The Planning Department is responsible for administering and implementing the General Plan and the Zoning Ordinance. The department provides support and recommendations to the Town Council and Planning Commission to assist each in making decisions regarding land uses and development proposals. The Department processes applications for new development and redevelopment within the Town such as site plan reviews, special use requests, planned development proposals, subdivision proposals and rezoning requests to ensure compliance with Town Ordinances. The staff also assists citizens and developers to better understand the land use policies and regulations of the Town. 2010—2011 Accomplishments • Approved a development plan under the Expedited Development Review Incentive Program for a new manufacturing and office facility for Sargent Aerospace & Defense. The project is 4 acres in size with a 71,000 square foot building scheduled to open in the spring of 2011. The time from submission to final approval of the project was reduced to just over two weeks through the use of project prioritization and round table development reviews. • Annexed and rezoned approximately 591 acres of land for the Marana Regional Landfill. • Wrote six amendments to the Land Development Code in direct response the downturn in the economy. Each will provide relief or expand opportunities to the business community which will are intended to give a boost to the Town of Marana economy • Staff has worked close with homebuilders to meet the residential design standards while keeping in mind the economic challenges homebuilders are facing • All ordinances involving zoning modifications/conditions to property have been entered into MarGIS. This will allow Planning to keep better track of Town Council approved zoning ordinances and conditions that affect specific properties • Completed the rewrite of the 2010 General Plan entirely in-house using only Town Staff. This General Plan was written by staff members from the Planning Department as well as members of the 14 sub-committee groups. This process spanned two fiscal years, was approved by the Town Council in December 2010 and will go to the voters for ratification May 18, 2011 • Staff has completed the scanning of all completed project files into Laserfiche for easy access when looking for information 84 Town of Marana Annual Budget & Financial Plan FY 2011-2012 • CRW is used to manage and track all development projects. This began in 2001. Staff has added a I I projects prior to 2001 into the CRW program for better tracking of a I I Town projects 2011 —2012 Goals & Objectives FY 2009FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Staff will review the current Land Development Code and propose changes to the Code where necessary. Staff will take each text amendment through the Town's amendment process. Performance Measure: - Number of Code Text Amendments processed by 1 - 7 4 Staff Goal: Staff will work at finding more submittal documents that can be submitted electronically. Performance Measure: •The amount of reduction in paper copy submittals 10% 12% 15% 20% Strategic Plan Focus Area: Commerce Goal: Evaluate and provide cost benefit analysis of strategic annexations into Pinal County and other area's to protect the Town's interest. Performance Measure: • Number of proposed annexations processed by staff 1 3 2 2 Strategic Plan Focus Area: Community Building Goal: Staff will process/route all submittals within 3 days of receipt. Performance Measure: - Percentage of submittals sent out within 3 days 90 94 97 98 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $918,582 $463,365 $505,135 $520,964 Contracted Services 81,903 12,950 15,311 23,262 Operating Supplies&Equipment 71658 51126 41786 31000 Capital Outlay - - - - Other Services - - - - Total by Category $1,008,143 $481,441 $525,232 $547,226 85 Town of Marana Annual Budget & Financial Plan FY 2011-2012 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $1,008,143 $481,441 $525,232 $547,226 Total by Fund $1,008,143 $481,441 $525,232 $547,226 AUTHORIZED POSTIONS FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Planning Director 1.00 - - - Assistant Planning Director 1.00 1.00 1.00 1.00 Planner III 1.00 - - - Planner II 2.00 2.00 2.00 2.00 Planner I 4.00 4.00 4.00 4.00 Code Enforcement Inspector 2.00 - - - Project&Fee Technician 1.00 - - - Total Planning 15.00 7.00 7.00 7.00 *Town re-organization occurred 07/01/2009 86 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 ENGINEERING Town Engineer Development Engineering Environmental Engineering Traffic Engineering Lh a L Department Overview The Engineering Department provides oversight of projects to ensure that development follows Town ordinances and engineering practices; maintains the safety of the public and the environment, and recommends mitigation measures to reduce impacts from development. 2010—2011 Accomplishments • Fully resolved the FEMA issue, appeal period completed, maps issued June 16, 2011 • Performed outstanding customer service review and inspection for the Sargent Controls expansion, Legacy Apartments development and the Marana Health Center • Under an energy grant, performed an energy audit of Town facilities, created a pilot project for energy cost savings, and created a strategy for future savings • Assisted Planning department in the creation of the 2010 General Plan • Assisted CIP in the smooth opening of the Twin Peaks Interchange and Twin Peaks Road projects 2011 —2012 Goals & Objectives FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: In-house review of plans. Performance Measures: • Number of SWPPP's reviewed in-house 46 29 50 50 • Number of Engineering plans reviewed in-house 53 87 75 75 • Number of Planning documents reviewed in-house 30 - 80 80 (rezones,spec plans,SLUC,minor land div) Goal: In-house inspection/observation of private development. Performance Measures: - Number of Stormwater inspections performed. 100 58 75 75 87 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Performance Measures continued: • Number of Private development permits inspected. 40 16 25 25 • Number of Type 1 permits issued. 16 4 10 10 Goal: Facilitation of CIP program. Performance Measure: • Number of CIP projects with Environmental 19 3 4 4 Facilities in permitting Goal: Maintain the operations safety of Town streets. Performance Measures: • Number of Traffic Work Orders 4— 120 59 120 120 • Number of Service Request Assignments 325 120 225 225 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $1,107,491 $1,457,074 $1,241,793 $1,350,539 Contracted Services 589,416 96,330 96,036 110,673 Operating Supplies&Equipment 81767 61620 111718 22,857 Capital Outlay - 156,472 204,552 156,029 Other Services 141107 - - - Total by Category $1,719,781 $1,716,496 $983f2631 $1,640,098 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $1,7191781 $1,569,279 $1,358,025 $1,600,492 Grants - - 10,441 39,606 Transportation Fund - 1471218 41051 - Regional Transportation Agency - - 181,582F - Total by Fund $1,719,781 $1,716,496 $983,263 $1,640,098 88 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Town Engineer - 1.00 1.00 1.00 Cultural Resource Manager - 1.00 - - Engineering Division Manager - 2.00 1.00 1.00 Traffic Division Manager - 1.00 1.00 1.00 Traffic Engineer - 1.00 1.00 1.00 Civil Engineer - 1.00 1.00 1.00 Environmental Project Coordinator - 2.00 2.00 3.00 Engineering Technician - 3.00 3.00 3.00 Project Coordinator - 1.00 1.00 1.00 Engineering Aide - 2.00 1.00 1.00 Senior Plans Examiner 2.00 1.00 1.00 1.00 Plans Examiner - 2.00 2.00 2.00 Plans Review Technician 3.00 2.00 1.00 1.00 Executive Assistant - 1.00 0.60 - =Total Engineering 5.00 21.00 16.60 17.00 *Town re-organization occurred 07/01/2009. 89 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 INSPECTIONS & ENFORCEMENT BuildingChief Inspector Building Inspections Zoning Enforcement EL Department Overview The Building Safety Department is responsible for establishing the minimum requirements that safeguard the public health, safety and general welfare through structural strength, means of egress facilities, stability, sanitation, adequate light and ventilation, energy conservation and safety to life and property from fire and other hazards attributed to the built environment. The department also assures the safety of structures for fire fighters and other emergency responders during emergency operations. This is accomplished through adoption of the most up-to-date technical building code set, and administration of that code set through plan review and field inspection verification of code compliance. The department serves both residents and visitors, and is managed by the Building Official. 2010—2011 Accomplishments • Completed the inspection process for the first phase of the Marana Health Center Development. • Completed all scheduled inspections on time. • Provided an assigned inspector for complex and sensitive projects such as the Marana Health Center, Legacy Apartments, Fry's expansion and remodel and Northwest Medical Urgent Care. 2011 —2012 Goals & Objectives FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area:Community Building Goal: Perform building inspections. Performance Measures: -Total number of building inspections performed 141711 15,724 16,500 17,500 Goal: Perform inspections for building code compliance. Performance Measures: - Number of Building Code Compliance inspections 14 12 15 15 performed. 90 Town of Marana Annual Budget & Financial Plan FY 2011-2012 M BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost - $393,717 $391,133 $424,624 Contracted Services - 38,812 81 148 13,415 Operating Supplies&Equipment - 141783 16,434 36,722 Capital Outlay - - - 27,000 Total by Category - $447,312 $415,716 $501,761 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected General Fund - $447,312 $415,716 $501,761 Total by Fund - $447,312 $415,716 $501,761 AUTHORIZED POSTIONS FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Chief Building Inspector - 1.00 1.00 1.00 Senior Plans Examiner 2.00 - - - Building Official 1.00 Building Inspector II 2.00 2.00 1.00 2.00 Building Inspector I 4.00 1.00 1.00 1.00 Code Enforcement Officer - 2.00 2.00 2.00 Senior Permit Clerk 1.00 - - - Permit Clerk 3.00 - - - FTotal Inspections&Enforcement 13.00 6.00 1 5.00 6.00 *Town re-organization occurred 07/01/2009. 91 Town of Marana Annual Budget & Financial Plan FY 2011-2012 PERMITS & RECORDS RecordsPermits Center& . ..- P Development • Records 4L A IL .smi ha A Department Overview To provide the ultimate customer service experience to our permitting customers by providing oversight of, and accountability in, the permitting process; to provide a central contract for each customer and ensure accurate, quality and timely processing of permit applications. 2010—2011 Accomplishments • Implemented comprehensive online permitting system to include online inspection scheduling and online permit and project information • Issued permits for large scale projects including the Marana Health Center • Issued a total of 339 single-family residential permits • Ran over 200 reports to provide superior service and follow-through on pending and issued permits • Improved financial accountability by implementing new transaction codes for each permit and impact fee type 2011 —2012 Goals & Objectives FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Streamline DSC processes and procedures and improve public outreach. Performance Measures: -Complete in-house reproductions within 1 business 95% 95% 85% 85% day(1%) • Reformat forms and increase availability of online 50% 20% 20% 10% Information -Standardize all formats and checklists 50% 20% 20% 10% Goal: Alternative hours and location permitting program. Performance Measures: • Draft comprehensive program to allow for alternative _ _ 25% 75% hours/location 92 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Performance Measures continued: - Develop implementation plan - - 10% 90% Goal: Research and implement pre-permitting meetings for Commercial Development. Performance Measure: - Participate in pre-app meetings beginning Q4 FY10 - 100% 100% 100% Goal: Outreach to other DSC departments to facilitate permit processing. Performance Measure: - Department requirements for all permits types. - - 50% 50% -CRW standards,guidance and administration. - 50% 75% 100% - Develop checklists. - - 50% 50% p BUDGET SUMMARY M Expenditures by Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $263,893 $455,037 $423,452 $442,845 Contracted Services 12,848 27,338 56,023 65,013 Operating Supplies&Equipment 20,990 91787 16,673 18,000 Capital Outlay - - - - Other Financing Uses L - - - - Total by Category 1 $297,732 $492,163 $496,148 $525,858 BUDGET SUMMARY BY FUND M Expenditures By Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $297,732 $492,163 $496,148 $525,858 Total by Fund $297,732 $492,163 $496,148 $525,858 93 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Permits Center&Records Manager 1.00 1.00 1.00 1.00 Senior Permit Clerk - 1.00 1.00 1.00 Development Coordinator - 2.00 2.00 2.00 Permit Clerk - 3.00 3.00 3.00 Document Imaging Clerk 1.75 1.00 1.50 1.50 Customer Service Specialist 1.25 1.13 - - Admin Assistant to the Deputy Town Manager 1.00 - - - Total Planning 5.00 9.13 8.50 -T- 8.50 *Town re-organization occurred 07/01/2009 94 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 PUBLIC SERVICES ADMINISTRATION PublicServices Administration General Manager I Utilities Public Works Parks&Recreation . Wastewater Maintenancle Department Overview Public Services Administration provides oversight over community development, engineering and capital improvement program support, continuous, reliable operations of facilities, infrastructure support and utilities for the Town of Marana. N BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost - $537,175 $449,977 $419,227 Contracted Services - 11155 610 21679 Operating Supplies&Equipment - 21463 11337 41736 Total by Category - $540,792 $451,9231 $426,642 BUDGET SUMMARY BY FUND MExpenditures By Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected General Fund - $540,792 $451,923 $426,642 Total by Fund - $540,792 $451,923 $426,642 95 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Public Services General Manager - 1.00 1.00 1.00 Public Works Director 1.00 - - 1.00 Contracts Administrator - 1.00 1.00 - Contract Analyst - 1.00 1.00 1.00 Senior Administrative Assistant - 1.00 1.00 1.00 Customer Service Specialist - 0.50 0.50 - Office Support Assistant - 0.50 0.50 - Total Public Services Administration 1.00 5.00 4.00 4.00 *Town re-organization occurred 07/01/2009. 96 Town of Marana Annual Budget & Financial Plan FY 2011-2012 PUBLIC WORKS Public Works Community Response Maintenance Department Overview Public Works is committed to creating, improving and constructing infrastructure for sustained and improved vital services required for a growing and vibrant community. CIP, Fleet, Facilities, Community Response and the Streets divisions are a support group that serves the needs of the Town of Marana through maintenance of the Town's infrastructure and facilities. All efforts are directed towards providing the Town and its citizens with an improved quality of life through better maintenance of existing facilities and infrastructure, incorporating the Public's best interests with safety as our foremost goal. 2010—2011 Accomplishments • Completed the following Capital Improvement projects: Crossroads District Park, Tangerine/Thornydale Road Intersection Improvements, Union Pacific Rail Road Water Line Replacement, Honea Heights Septic Conversion — Phase I, Continental Reserve Well No. 2, Replace Picture Rocks Reservoir, Rattlesnake Pass Storm Drain Improvements and various pavement preservation projects • Completed the design for the Barnett Linear Park and Flood Control Channel and ARRA Phase II — Marana Road Pavement Preservation • Completed construction on Twin Peaks/I-10 Traffic Interchange and Camino de Manana Roadway Improvements, Camino de Manana 16"Waterline, Airport Septic System and ARRA Phase I • Won Metropolitan Pima Alliance Common Ground Awards for Twin Peaks Road TI (Public Works) • Won the American Public Works project of the Year Award for projects over $75 million for the Twin Peaks Road and TI Projects. • Worked with Pima Association of Governments to revise and finalize standard specifications for horizontal projects • Continued with goal for contracts work group to provide RFP/RFQ and contract preparation services to Public Services departments and Development Services divisions. • Completed RFP and contract documents for Pavement Preservation 2010, Cortaro/Silverbell Intersection Improvements, Picture Rocks Replacement Reservoir • Completed RFQ and contract documents for Tangerine Road Corridor— Design Concept Report • Lowered custodial costs by 20% over previous year • Reduced facility security expense by 50% over previous year 97 Town of Marana Annual Budget & Financial Plan FY 2011-2012 • Completed street inventory for all existing streets and roadways in Marana • Provided in-house services of PGA Accenture Match Play Golf Tournament • Completion of the MOC Community Room for citizens and staff to use for meetings and trainings. • Will have interior of the MOC completed using internal staff and inmates • Completed The Twin Peaks Traffic Interchange with I-10. • Completed the Twin Peaks Corridor project (formally named Camino De Manana) 2011 —2012 Goals & Objectives FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Provide a process for the efficient delivery of projects in design and for post design services. Performance Measure: -Create and update a Project Management Manual with guidelines and procedures which will help with 80% 85% 90% 100% the efficient and accurate management of CIP Design Update projects. Goal: Provide the standard operating procedures and processes for all services that the Public Works is required to provide for the creation and sustainability of the Town infrastructure within its rights-of ways. Performance Measures: •Create an Engineering Division SOP for procedures and practices for the design phase of a Capital 70% 80% 90% 100% Improvement Project(CIP) •Create a Construction Division SOP for procedures and practices to be used for the construction phase 70% 80% 90% 100% of a CIP project Goal: Provide a process for the Town to self-administer and procure projects with Federal funding for all infrastructure projects. Performance Measure: •Create a program and standard operations to all the Town to be self-certified. (Program not currently 5% 10% 0% 0% Offered at ADOT) Goal: Identify and establish a safety program for CIP construction projects. Performance Measure: •Create a program and manual that will provide staff with safety measures and regulations that keep the 5% 10% 20% 50% staff and its vendors current with State, Local,and Federal safety requirements on construction projects Goal: Develop one-stop RFP/RFQ and contract services work group. Performance Measure: • Provide solicitation and contract services to all Public Services Departments and provide solicitation and 0% 10% 25% 75% contract services to Development Services divisions 98 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Goal: Complete a detailed inventory of all Town Facilities. Performance Measure: • Perform site inspections and capture detailed Inventory of all assets that requires maintenance 20% 30% 52% 65% and repair. Goal: Facility Master Plan Document Performance Measure: •Select personnel from departments who will plan and Develop the Town's first Facility Master Plan. _ _ 15% 80% Elements of this plan will encompass current and future Facility requirements. Goal: Identify and develop Standard Operating Procedures(SOP's)for all aspects of the Facility/Fleet Operations. Performance Measures: • Fleet maintenance 20% 30% 20% 50% • Fleet replacement 50% 50% 60% 100% •Generator operations 70% 70% 70% 85% • Facility key requests 65% 65% 65% 95% L • Building Modification department requests 20% 40% T 60% 75% Strategic Plan Focus Area: Commerce Goal: Substantially complete CIP projects for the improvement of infrastructure(from inception to design of infrastructure). Performance Measures: •Camino de Manana 30% 20% 50% 0% • Barnett Channel 5% 30% 10% 10% • Honea Heights Septic Conversions - - 10% 90% • Linda Vista/Twin Peaks TI 25% 25% 45% 5% •Cortaro/Silverbell Intersection Improvements - - 85% 15% •Wild Burro Trailhead - 5% 50% 45% •Sandario Bus Pullouts - - 30% 70% • Honea Heights Redevelopment(Phase III) - - 20% 0% •ARRA - - 90% 10% •Ina Road Bridge and Road Improvements 30% 0% 10% 60% •Tangerine Road Traffic Interchange 25% 15% 5% 5% •Tangerine Road Corridor Improvements - - 10% 20% • Hartman Waterline Interconnect - - 80% 20% •Shared Use Path II,Cortaro to Coyote Trail - - 15% 85% •Shared Use Path III, Beard House to Heritage Park - - 15% 85% 99 Town of Marana Annual Budget & Financial Plan FY 2011-2012 •Accenture Golf Parking Lot - - 5% 95% • Pavement Rehabilitation - - 10% 90% Strategic Plan Focus Area:Community Building Goal: Complete a street inventory project which will determine the amount of Town signage, lighting,traffic signals,striping, curbs,streets,and sidewalks. Performance Measures: •Complete inventory of all Town infrastructure. 20% 30% 52% 65% •Improve tracking of signage, lighting and traffic 0% 25% 95% 100% signals. Goal: Reduce downtime for routing maintenance and repair of Fleet vehicles. Performance Measures: • Percentage of fleet staff trained and certified as ASE 80% 100% 100% 100% techs. • Percentage of improved fleet maintenance tracking. 20% 60% 60% 75% Goal: Replace vehicles that are ineffective and inefficient to operate. Performance Measures: • Percentage of vehicles replaced 9% 6% 7% 12% • Percentage of APWA benchmark for staff to fleet 41% 24% 41% 41% ratio. Goal: Work with Human Resources and Technology Services to develop key access policy. Performance Measures: •Administrative directive for building access. - 50% 100% 100% BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $3,388,027 $2,367,448 $2,380,120 21559,631 Contracted Services 11339,218 720,774 922,075 11775,685 Operating Supplies&Equipment 344,072 289,865 3241471 457,520 Capital Outlay 3114241276 24,981,495 12,036,088 421198,555 Other Services/Other Financing Uses 11464,934 - 607,535 Total by Category $36,495,592 $29,824,516 $15,662,754 $47,598,926 100 Town of Marana Annual Budget & Financial Plan FY 2011-2012 M BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010* FY 2011 FY 2012 M Actual Actual Estimate Projected General Fund $4,984,989 $2,680,104 $2,892,450 $2,765,043 South Benefit Area Impact Fees 11236,319 31220,641 118,901 898,535 North Benefit Area Impact Fees 66,392 - - 251,000 Park Impact Fees 106,391 31872 35,005 11872,684 Improvement District Bonds 674,937 128,048 - - Grants 48 - - - HELP Loan 306,469 - - - Transportation Fund 81436,910 5041469 218,656 21259,924 Local Transportation Assistance 96,942 41635 - - Highway User Revenue Fund 11269.540 11415,007 11433,674 21504,703 Pima Association of Governments 14,607,474 1021488 11567,061 - 1/2 Cent Sales Tax 21886,032 11056,176 195,707 270,000 Other Agency Funding 740,861 836,774 41320,769 33,982,836 Pima County Bond Funds 192,685 Regional Transportation Agency 193,278 41622,847 31381,015 21524,500 2008 Series Bond 696,372 15,249,456 11499,516 269,701 Total by Fund $36,495,592 $29,824,516 $15,662,754 $47,598,926 AUTHORIZED POSTIONS FY 2009 FY 2010* FY 2011 FY 2012 Actual Actual Estimate Projected CIP staff 36.00 14.60 12.85 12.85 Operations&Maintenance staff 36.33 33.00 31.00 32.00 Total Public Works staff 72.33 47.60 43.85 44.85 *Town re-organization occurred 07/01/2009 101 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 PARKS & RECREATION Parks&Recreation Director Administration Recreation Aquatics Seniors Department Overview The Town of Marana Parks and Recreation Department is dedicated to developing and implementing quality parks, trails, and leisure services for our community with a proud commitment to excellence, safety, and sustainability. 2010—2011 Accomplishments • Parks, Recreation, Trails, Open Space Master Plan adopted by Council in October 2010. • Completed and opened 2 mile extension of Wild Burro Trail through Tortolita Mountain Park. • Santa Cruz Shared-Use Path certified as Juan Bautista de Anza National Historic Trail by National Park Service. • Constructed Xeriscape Demonstration Garden and street side landscape improvements at Marana Operations Center. • Initiated Music in the Park concert series at Crossroads at Silverbell Park. • Relocated Continental Ranch Senior Program from leased facility to Marana Operations Center Community Room. 2011 —2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Recreation Goal: Provide quality parks and leisure service opportunities for the Marana Community. Performance Measures: • Maintain quality park facilities 85 acres 133 acres 133 acres I 133 acres • Maintain quality paths and trails 44 miles 44 miles 46 miles 53 miles Goal: Provide regional recreation destination for Marana/ Performance Measures: -Complete and open Wild Burro Trail Head in Dove _ TemporaryPermanent Completed Mountain 102 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area:Community Building Goal: Provide community supported cultural events at new district park. Performance Measures: •Cultural events at Crossroads at Silverbell Park - 14 18 18 •Cultural events at other locations - 14 12 14 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $2,497,077 $2,251,343 $1,736,633 $1,850,534 Contracted Services 496,112 444,810 335,676 4781252 Operating Supplies&Equipment 807,054 697,934 6491982 496,463 Capital Outlay 31240,339 411441466 253,769 448,500 Other Financing Uses - - - - Other Services - Special Programs - Total by Category $7,003,027 $7,538,553 $2,976,060 $3,273,749 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected General Fund $3,824,014 $3,508,264 $2,611,226 $2,642,656 Impact Fees—Parks - 21014,457 132,852 81000 Pima County Bond Funds 283,365 350,866 2221152 622,093 Grants/Contributions 51381 91647 928 11000 MMPC Bonds 21890,268 116551320 81900 - Total by Fund $7,003,027 $7,538,553 $2,976,060 $3,273,749 103 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Parks-Administration: Parks and Recreation Director 1.00 1.00 1.00 1.00 Curation Specialist 1.00 0.50 - - Special Events Coordinator - 1.00 - - Executive Assistant - 1.00 1.00 1.00 Administrative Secretary 1.00 - - - Office Support Assistant 1.00 1.00 1.00 1.00 Parks-Recreation: Superintendent 1.00 1.00 - - Recreation Coordinator 4.00 4.00 3.00 3.00 Recreation Programmer 7.00 7.00 2.00 3.00 Recreation Leader 1.50 1.00 1.00 1.00 Recreation Center Attendant 0.50 0.50 - - Parks Assistant 11.25 10.50 2.25 1.50 Parks-Maintenance: Superintendent 1.00 1.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 Foreman 1.00 1.00 1.00 1.00 Maintenance Worker 11.00 11.00 11.00 11.00 Laborer 4.00 4.00 4.00 4.00 Parks-Senior Programs Recreation Programmer 1.00 1.00 1.00 1.00 Recreation Assistant 1.50 1.50 0.75 0.75 Parks-Therapeutic Program t p 9 Recreation Coordinator t 1.00 1.00 1.00 1.00 Total Parks 50.75 50.00 32.00 32.25 104 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 WATER CapitalUtilities Director • - Regulatory Storage AM L L Departme .•- Department Overview To provide our customers with superior service and the highest quality, safe, dependable water supply at the best possible value. We have an obligation to make sure that our residential customers, business customers and other public entities such as our schools, medical facilities and parks have access to water. Marana is committed to this mission and is taking proactive steps to achieve it. 2010—2011 Accomplishments • Replacement of Picture Rocks reservoir. • 500 water meters replaced as part of the annual replacement of aging meter program. • Completion of Twin Peaks and Camino de Manana waterlines • Working with developers for the installation of their system improvements which ensure compliance with Town, County, State and Federal standards. • Installation of water and sewer lines for the newly remodeled parks facility at the MOC. • Intergovernmental Agreement between Tucson AMA water providers and CAP for reliability in the Tucson AMA. • Adoption of the 2010 Water Master Plan. • Agreements with Metropolitan Domestic Water Improvement District for the purchase of Long Term Storage Credits. • Intergovernmental Agreement with Arizona Municipal Power Users Association for the use of the Town's hydropower. • The partnership with other local communities for the continuation of WaterCASA. • The adoption of a surcharge for the purpose of buying long term storage credits for use per the IGA with Tucson Water. • Staffs continuing efforts to evaluate opportunities to save money by brining projects in house and developing preventative maintenance projects in Cartegraph for ease of planning and resource evaluation. • Continue expanding the capabilities of Cartegraph for long term planning and budgeting purposes. • Complete the site work at Pioneer Well site to ensure access and control of the site. • During the February 2011 major freeze; work with customers to ensure problems were minimized and facilities were fully operational. • Cartegraph's automated inventory feature is reducing costs in inventory. 105 Town of Marana Annual Budget & Financial Plan FY 2011-2012 2011 -2012 Goals & Objectives FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Strategic Plan Focus Area: Progress& Innovation Goal: Design and implement a cost-based work order system. Performance Measures: • Design of work order system completed 10% 80% 100% 100% • Percentage of work performed using the work order 50% 67% 70% 80% System Goal: Minimize the number of manual meter reads as a result of AMR Malfunction. Performance Measure: •The monthly average of manual reads 5% 2% <1% <1% Strategic Plan Focus Area: Community Building Goal: Develop a methodology for tracking utility outages of greater than four hours. Performance Measure: • Number of utility outages. F 2 2 - - Goal: Acquire additional renewable resources to assure adequate water supply for 100 year plan. Performance Measure: •Acquire additional water resources. Yes Yes Yes Yes Goal: Exercise 20%of valves within the utility system annually. Performance Measure: • Percentage of valves exercised within the year. - - 16% 80% BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Personnel&Benefits Cost $1,109,538 $1,163,305 $1,170,756 $1,347,015 Contracted Services 589,672 618,192 5311277 848,962 Operating Supplies&Equipment 462,059 11184,010 891,569 11204,874 Capital Outlay (22,250) 411197 11737,310 11364,500 Debt Service 81904 - 39,038 362,375 Other Financing Uses 3,358,456 226,400 3,998,707 1,521,808 Total by Category $5,506,379 $3,233,105 $8,368,655 $6,649,534 106 Town of Marana Annual Budget & Financial Plan FY 2011-2012 p BUDGET SUMMARY BY FUND M Expenditures By Category FY 2009 FY 2010 FY 2011 FFY 2012 Actual Actual Estimate Projected Water Fund $4,208,341 $3,191,908 $6,822,525 $5,469,872 Water Fund-Impact Fees 903,668 411197 11178,102 201,000 Water Renewable Resources-Wastewater 394,370 - 368,029 978,662 Total by Fund $5,506,379 $3,233,105 $8,368,655 $6,649,534 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011 FY 2012 Actual Actual Estimate Projected Utilities Director 1.00 1.00 1.00 1.00 Deputy Director 1.00 - - - Utilities Operations Manager 1.00 1.00 1.00 1.00 Utilities Services Supervisor - - 1.00 1.00 Superintendent 1.00 1.00 1.00 1.00 Water Production&Distribution Supervisor - - - 1.00 Foreman 1.00 1.00 1.00 - Management Analyst - - 1.00 1.00 Water Line Construction Inspector 2.00 1.00 1.00 1.00 Waterline Inspector/Plan Reviewer - 1.00 - - Electrical Pump&Well Technician 1.00 1.00 1.00 1.00 Water Operator II - - - 4.00 Water Operator I 4.00 6.00 6.00 2.00 Civil Engineer - 1.00 1.00 1.00 Water Backflow Specialist 0.50 - - - GIS Analyst 1.00 - - - Utility Billing Specialist - 1.40 2.00 2.10 Maintenance Worker 2.00 - - - Utilities Technology Coordinator 1.00 1.00 - - Customer Service Specialist 0.34 1.00 1.00 1.00 Customer Service Clerk 2.00 - - - Total Water Department 18.84 17.40 18.00 18.10 107 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 WASTEWATER mrmlr_� Utilities Director Capital Improvements Regulatory Collection Department Overview Marana is committed to providing its customers with quality wastewater reclamation services, is taking proactive steps to achieve it and ensure effluent owned by the Town is put the best possible use to meet long term planning goals and objectives. 2010—2011 Accomplishments • Advanced state legislation to secure infrastructure. 2011 —2012 Goals & Objectives FY 2009* FY 2010* FY 2011* FY 2012 Actual Actual Estimate EProjected Strategic Plan Focus Area: Progress& Innovation Goal: Design and implement a cost-based work order system. Performance Measures: • Design of work order system completed N/A N/A N/A 50% •Identify assets which need to be collected N/A N/A N/A 50% Strategic Plan Focus Area: Community Building Goal: Design and develop Capacity Maintenance Operation and Management program for the sanitary sewerage system. Performance Measures: • Review best management practices for CMOM. N/A N/A N/A 100% • Develop CMOM plan N/A N/A N/A 25% Goal: Design and develop sanitary sewerage maintenance program to minimize sanitary sewer overflows. Performance Measures: • Locate, identify and evaluate all manholes N/A N/A N/A 50% 108 Town of Marana Annual Budget & Financial Plan FY 2011-2012 FY 2009* FY 2010* FY 2011* FY 2012 Actual Actual Estimate Projected Performance Measures continued: -Camera and rank all sanitary sewage lines N/A N/A N/A 25% - Develop sanitary sewerage vactor cleaning frequency N/A N/A N/A 5% BUDGET SUMMARY FY 2009* FY 2010* FY 2011* FY 2012 Expenditures by Category Actual Actual Estimate Projected Personnel&Benefits Cost N/A N/A N/A 348,101 Contracted Services N/A N/A N/A 5941280 Operating Supplies&Equipment N/A N/A N/A 257,588 Capita I Outlay N/A N/A N/A 221130,000 Total by Category N/A N/A N/A $23,329,969 BUDGET SUMMARY BY FUND Expenditures By Category FY 2009* FY 2010* FY 2011* FY 2012 Actual Actual Estimate Projected Wastewater Fund N/A N/A N/A $23,329,969 Total by Fund N/A N/A N/A $23,329,969 AUTHORIZED POSTIONS FY 2009* FY 2010* FY 2011* FY 2012 Actual Actual Estimate Projected Plant Operator/Maintenance worker N/A N/A N/A 2.00 Treatment/Collections Supervisor N/A N/A N/A 1.00 Utility Maintenance Worker II N/A N/A N/A 1.00 Utility Maintenance Worker III N/A N/A N/A 1.00 Total Water Department N/A N/A N/A 4.00 *Fiscal year 2012 is th e first year of th e Waste wa ter En tervrise Fun d. 109 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AIRPORT ResponsePublic Works Director Airfield Maintenance Community Events Emergency AL. &Relations kh Department Overview Provide the community with a valuable general aviation air transportation resource that is part of the National Air Transportation System. Enhance and preserve the aeronautical industry for the community while maintaining the highest level of safety and professional customer service. Market and lease airport land for aviation related businesses and development. Manage all Federal Aviation Grants and State Aviation Grants for the airport. Oversee and coordinate all construction activities on the airport. Perform inspections to ensure proper maintenance and compliance with airport mandates. Coordinate with contractors and other departments to complete required airport maintenance. Oversee, coordinate and review all plans and specifications for airport projects. Prepare contracts for maintenance activities and consultant services. Ensure land use and airspace capability with aviation uses throughout the Town and the County. Address public concerns with aeronautical activities and noise throughout the Town. Provide financial management of the airports operations budget. Provide presentations, press releases, and general information for community outreach and community relations. 2010—2011 Accomplishments • Reduced operating expenses significantly through the restructuring of the airport • Met all federal and state mandates for reporting and inspection • Hosted the Marine Monument anniversary event • Increased open tie-down revenues by 40% • Acquired contract and resolution for Southern AZ Border Cross Car Club Events • Hosted Collings Foundation Event April 2011 2011 —2012 Goals & Objectives FY 2009 FY 2010 FY 2011* FY 2012* Actual Actual Estimate Projected Strategic Plan Focus Area: Commerce Goal: Market the Airport's and the Town's services to attract businesses. 110 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Performance Measures: • Number of events or trade shows attended - - 1 1 • Number of marketing ads placed per year 1 1 2 2 •Annual economic impact(in $millions) $19.6 $19.6 $19.6 $19.6 Goal: Perform inspections to ensure proper maintenance and compliance with FAA and State mandates. Performance Measure: • Percentage of quarterly inspections completed on 100% 100% 100% 100% PAPI's, REIL's,AWOS,and Pavement Goal: Maintain Airport Growth Performance Measures: •Operations per year(Takeoffs and landings) 118,000 118,000 120,000 122,000 •Combined runway feet 10,800 10,800 10,800 10,800 •Aircraft based at airport 302 315 315 315 BUDGET SUMMARY Expenditures by Category FY 2009 FY 2010 FY 2011* FY 2012* Actual Actual Estimate Projected Personnel&Benefits Cost $195,666 $107,086 $46,186 $43,431 Contracted Services 110,618 43,031 65,617 125,735 Operating Supplies&Equipment 84,831 65,373 59,189 58,505 Capital Outlay 1 12,618 52,369 51697,747 Other Financing Uses - 64,623 41667,547 1121160 Total by Category $391,1151 $292,731 $4,890,909 $6,037,578 M BUDGET SUMMARY BY FUND Expenditures By Category FY 2009 FY 2010 FY 2011* FY 2012* Actual Actual Estimate Projected Airport Fund 3911115 $292,731 $4,890,909 $6,037,578 Total by Fund $391,115 $292,731 $4,890,909 $6,037,578 111 Town of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSTIONS FY 2009 FY 2010 FY 2011* FY 2012* Actual Actual Estimate Projected Airport Director 1.00 - - - Airport Manager - 1.00 - - Maintenance Worker 1.00 - - - Executive Assistant 1.00 1.00 - - Total Airport Operations 3.00 2.00 - - *The day-to-day operations of the airport are managed by a fixed-base operator(FBO)which provides aeronautical services such as fueling,aircraft rental and maintenance,flight instruction,etc. The Marana Public Works department oversees a#other aspects of the Airport. 112 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank IN Ivy MA«ANA � Capital Improvement Plan i ZOS The Capital Improvement Plan section contains a five-year plan for the Town 's capital improvements and detailed information on individual projects. tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plan FY 2011-2012 CAPITAL IMPROVEMENT PROGRAM Fiscal 2011 - 2012 CIP Plan Overview The Fiscal Year 2011 — 2012 Capital Improvement Plan (CIP) projects the Town's capital investments over a five-year period. Capital investments involve major Town projects that have at least a 5 year useful life and at least a $100,000 total project budget. The CIP is both a fiscal and planning device that allows the Town to inventory and monitor all capital project costs, funding sources, departmental responsibilities, and timing schedules. Each year the CIP is reviewed within the context of on-going Town, County, State, and Federal planning programs and policies as well as the Town's General and Strategic Plans. The first year of the CIP, along with any applicable carry-forward of funds from the prior fiscal year, comprise the total capital budget for each project beginning July 1 of each fiscal year. The remaining four years of the CIP serve as a financial plan for capital investments. The five-year financial plan is reviewed and updated each year, and the Mayor and Council adopt the capital budget and the five-year financial plan after recommendations have been received from staff. The CIP committee met during the budget cycle to prioritize all requested CIP projects. The resulting recommendations were forwarded to the Mayor and Council by the Town Manager May 241 2011 at the Town Council CIP study session. The CIP budget was adopted simultaneously with the Operating Budget on June 21, 2011. Funding Sources The Town of Marana utilizes proceeds from a variety of sources to study, acquire, replace, design, and construct various capital improvements: • Impact Fees and Improvement District bonds • Municipal Property Corporation and Water Revenue Bonds • Pima County General Obligation bonds • Transportation Sales Tax funds (50% of the Town's construction sales tax dollars are dedicated for transportation improvements) • Pima Association of Governments (PAG) funding • Highway Expansion & Extension Loan Program (HELP) funds • Regional Transportation Authority (RTA) funds and 1/2 cent Sales Tax funds (since the creation of the Regional Transportation Authority, May 2006, the 1/2 cent Sales Tax Fund is no longer accruing resources, that 1/2 cent is being collected and allocated by RTA) • Pima County Flood Control District (PCFC) funds • Water Utility revenues • General Fund dollars and various grants Capital improvements may include new construction or an expansion, upgrade, replacement, or other addition designed to improve, conserve, or maintain the value of Town assets or enhance service capacity and visual environment. The Town has over forty-five capital projects in various stages that include: project planning, site selection, right-of-way acquisition, public hearing, utility relocation, site preparation, project agreement preparation, design, construction, and inspection. 113 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Administration and Operating Impacts Several positions in the General Fund are directly involved with capital projects and as a result are funded by capital projects funds through reimbursement. Approximately 13 positions in the Public Works Department are directly engaged in design, inspection, contract administration, and project management related to street and drainage, traffic devices, facilities, and other general government capital projects. An ongoing issue for the Town's long-term financial forecasting is the volume and pace at which capital assets and infrastructure have been added. With each new asset comes an obligation to prepare for the maintenance and eventual replacement of that asset. These responsibilities must be addressed as they affect the annual operating budgets for years to come. The Town of Marana understands the importance of long term planning and has begun steps to prepare for its future. The Geographic Information Systems Department, in conjunction with the Public Works Department, continues working on an infrastructure inventory and paving management system that assesses the conditions of these assets in an effort to strategically plan for maintenance, and eventual replacement of capital assets. This data will make it possible to do long range financial forecasting to ensure resources are available to replace assets, as well as prioritizing replacement schedules on not only the age of an asset but also on the condition. This data will also be used to plan for annual operating expenses related to maintaining the Town's infrastructure as well. 114 TOWN OF MARANA FIVE YEAR CIP PLAN 2011 - 2012 - 2013 - 2014 2014 - 2015 2015 - TOTAL CIP# Project Name 2012 2013 2016 2010-430-024 Adonis Neighborhood Drainage Improvements 692 000 692 000 2004-044 Air Traffic Control Tower 9f 000f 000 9 000f 000 2005-021 Airport Land Acquisition 250 Acres 817 500 5 100 000 5 917 500 2012-430-009 Airport Ramp Pavement Rehabilitation 275f 000 275 000 2004-041 Airport Terminal 314 000 6 825 000 7 139f 000 2012-430-005 Airport Way Development Improvements 362f639 362f639 2012-900-012 Alternative Agricultural Storage Basin 150f 000 3 105 397 3 255 397 2006-014 Arizona Pavillions/Westside Retail Intersection 2006-014 607,000 607,000 2011-920-020 Avra Valley Road Realignment 1 500 000 5f 500f 000 7 000f 000 2003-016 Barnett Linear Park&Flood Control Project 2003-16 329f684 910 000 41 100 329f684 12 729f 127 14 339 595 2011-900-005 Barnett Well 1 342 900 1 342 900 2009-610-002 Beard House Renovations 75f 000 20f 000 1 400 000 1 495 000 2012-430-015 Bridge on Avra Valley Rd at the East Brawley Wash 67 500 588f 500 656f 000 2008-920-003 Bypass Apron 966f 098 966f 098 2011-900-007 Camino de Manana Z-Zone Floating Reservoir 800f 000 24 000 824 000 2001-052 Camino De Manana/Dove Mountain Extension 593f666 210f000 803f666 2006-005 Camino De Oeste, Rain Cloud To Moore 2006-05 560f 000 560f 000 2009-900-004 CAP Allocation Purchase 450f 000 450f 000 450f 000 450f 000 1 800 000 2008-920-001 Construct Taxiway K 1 326 211 1 326 211 2003-054 Construction Of Tortolita Mountain Trails 407 000 407 000 2012-430-010 Continental Ranch Parcel 8 Reconstruct 934 701 934 701 2009-510-001 Continental Reserve Park Lighting 200f 000 200f 000 1999-076 Cortaro Farms Road Reconstruction 99-076 7 500 13 500 13f 500 13f 500 48f 000 1999-012 Cortaro Silverbell District Park 8f 000 16f 206 9f465 9f465 6f 842 49f978 2010-430-025 Cortaro/Silverbell Road Intersection Improvements 60 000 60f 000 2009-430-015 Development Services Auxiliary Building 500f 000 14 000f 000 14 500f 000 2011-920-017 Fire Protection Line-548 acres 300f 000 3f 000f 000 3f 300f 000 Fire Protection Water Line (To complete loop and Taxiway 2010-920-007 K) 1,500,000 1,500,000 2010-410-007 Fueling Station/ Fleet Operations Center 700f 000 700f 000 2010-900-037 Hartman to Cortaro Ranch interconnect 135 000 135 000 2011-920-016 High Speed Taxiways 300 000 3 000 000 3 300 000 2002-002 Honea Heights Septic Conversions &Sidewalks 2002-02 1,754,293 1,754,293 Ina Road Bridge Replacement at the Santa Cruz River 2000-0216 2000-21B 16,574,600 6,000 61000 61000 61000 16,598,600 2000-021A Ina Road, Silverbell Rd To I-10 2000-21A 15 725 600 15f 000 15f 000 15f 000 15f 000 15f 785f 600 115 TOWN OF MARANA FIVE YEAR CIP PLAN 2011 - 2012 - 2013 - 2014 2014 - 2015 2015 - TOTAL CIP# Project Name 2012 2013 2016 2012-170-009 Integrated Telemetry and Scada 300 000 225 000 70f 000 65f 000 60f 000 720f 000 2011-920-008 Land Acquisition for Approaches 5 100 000 5 100 000 2011-920-010 Land Acquisition for Development- 517 &468 acres 13 700 000 13 700 000 2011-920-009 Land Acquisition for Development-244 acres 6f 1 00f 000 6f 1 00f 000 2001-044 Linda Vista/Twin Peaks Interchange @ I-10 291 000 4 000 4 000 4 000 3 000 306 000 2012-430-012 Marana Main Street 251 000 2 565f 000 2 816 000 2012-430-013 Marana Park&Ride 400f 000 150f 000 1 340 000 1 890 000 Marana Regional Airport Septic/Leach Wastewater 2010-430-027 Treatment/Disposal System and Influent Lift-Station 13,500 13,500 13,500 13,500 54,000 2009-430-017 Marana Regional Community Center 175 000 29 400 000 17 900 000 47 475 000 2003-015 Marana Traffic Interchange Improvements 2003-15 7 400f 000 7 400f 000 2010-910-023 Marana WRF 8f 000f 000 8f 000f 000 2012-910-003 Marana WRF Biosolids 600f 000 600f 000 2012-410-006 MMC Generator system 325 000 325 000 2009-310-001 MOC remodel 488f 000 488f 000 Moore Rd. - Camino de Oeste to Thornydale Rd. 2002-18 2002-018 (ST015) 37,164 37,164 2006-019 Moore Road - Sanders Road To I-10 4 900 000 4 goof 000 Moore Road Improvements - I-10 Frontage To Sandario 2005-056 (Pw) 2005-56 135,000 135,000 2011-170-003 MPD Dispatch Consoles 250 000 265f 000 515 000 New 8-inch Water Main from Wade &Ina Rd. to the 2010-900-004 Springs reservoir. 852,225 852,225 2011-900-009 New W+Zone Ora Mae Harn Park Reservoir 826 400 826 400 2011-900-006 New Water Plant at Oshrin Park 774 750 774 750 2008-900-001 Northwest CAP Treatment&Delivery System 65f 000 65f 000 65 000 195f 000 2006-006 Rattlesnake Pass 2006-006 67 200 1 587 450 18 432 000 9f 708f 000 8f 000 29 802 650 2010-910-031 Recharge at Sandario Plant 500 000 2 950 000 4 1 00f 000 7 550f 000 2011-920-005 Reconstruction for Runway 3-21 100f000 1 000 000 1 100 000 2011-920-007 Reconstruction of Aprons 231 000 1 800 000 2 031 000 2011-920-006 Reconstruction of Taxiways 75f 000 1 800 000 1 875 000 2011-900-011 Reservoir and booster station at Hartman Vistas well site 516,500 516,500 2011-920-024 Runway 21 Extension 140 000 1 800 000 1 940f 000 2010-910-022 Sandario WRF 0.6 MGD 2 000f 000 2 400 000 4 900 000 2 600f 000 11 900 000 2012-910-005 Sandario WRF expansion 386f250 9 076f875 9063f 125 2002-006 Sandra Road Construction 2002-006 1 1 1 20f 000 1 150f000 I 2 000 1 172 000 116 TOWN OF MARANA FIVE YEAR CIP PLAN 2011 - 2012 - 2013 - 2014 2014 - 2015 2015 - TOTAL CIP# Project Name 2012 2013 2016 2006-001 Santa Cruz River Shared Use Path -Phase II - 2006-001 11483,000 11483,000 2009-430-016 Santa Cruz Shared Use Path - Phase III 810f000 26f 000 836 000 1999-050 Silverbell Rd Sanitary Sewer Interceptor Project 99-050 149,000 20,000 41000 31000 176,000 2010-430-028 Silverbell Rd. Ina to Grant Rd. (City of Tucson Project) 97 000 97 000 2008-410-005 Storage Facility (10,000 sq. ft.) at Moore/Sanders Yard 900,000 900,000 2012-900-013 Sunset Ranch purchase 66f 000 66f 000 2005-061 Tangerine Road Corridor I-10 to La Canada - 2005-061 1,755,000 61726,000 17,158,000 15,008,000 5,0081000 45,655,000 Tangerine Road Traffic Interchange Improvements 2006- 2006-007 07 1,150,000 60,000,000 20,0001000 81,150,000 2010-900-033 Tangerine Road Water Plant 4 800f 000 4 800 000 2011-920-023 Taxiway C Reconstruct 50f 000 800f 000 850f 000 2011-920-015 Taxiway H 400 000 3 200 000 3 600 000 2011-170-002 Telephone Switching Upgrade 130f000 130f000 2006-012 Thornydale/Tangerine Intersection 1 323 1 323 1 323 1 323 5f 292 2006-004 Thornydale Road, Tangerine To Moore 2006-04 2 825 000 6f 000 2 831 000 2012-430-006 Tiffany Loop Drainage 680f 500 680f 500 2010-900-003 Twin Peaks TI 24 inch water line 200 000 200f 000 2010-900-036 Twin Peaks Well Water Plant 1 291 250 1 291 250 2011-920-021 Update Airport Master Plan 300 000 300 000 2011-920-022 Update to FAR Part 150 Noise Study 300 000 300 000 2010-900-034 Water line rehabilitation and replacement 1 026 000 1 026 000 1 026 000 1 026 000 1 026 000 5 130 000 2008-900-004 Water Resource and Wastewater Treatment System 10 000 000 10 000 000 2012-900-014 Well rehabilitation and electrical upgrades 225 000 225 000 TOTAL 72,449,015 1 52 396 040 197 018 613 72 370 122 53 667 244 447f901,034 117 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Airport Land Acquisition - 250 Acres This project is to acquire state land south of Avra Valley Road that would become part of the airport. The hope is to realign Avra Valley to bend south of the planned expansion. Controlling the land around the airport is an important town goal and is necessary for the airport's expected build-out. It will be important to develop businesses and industry in the corridor. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget State Aviation Grants $ 5,969,562 Land Acquisition $ - $ 817,500 $ 5,100,000 $ 5,917,500 Airport Funds $ 147,938 Total $ 5,917,500 Total Project Costs $ - $ 817,500 $ 5,100,000 $ 5,917,500 Airport Ramp Pavement Rehabilitation This project will provide for the chipseal and crack seal of all existing ramp and airplane parking areas. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Airport Fund $ 275,000 Construction $ - $ 250,000 $ - $ 250,000 Planning/Design $ - $ 10,000 $ - $ 10,000 Capitalized Labor $ - $ 15,000 $ - $ 15,000 Total $ 275,000 Total Project Costs $ - $ 275,000 $ - $ 275,000 Post Project Operations and Maintenance: Maintenance per year $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Airport Terminal This project is to construct a 16,000 square foot airport terminal with meeting and office space that can be leased out. The terminal will be sited on the eastern end of the airport parallel to Taxiway E. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Federal Aviation Grants $ 282,600 Planning and Design $ - $ 314,000 $ - $ 314,000 State Aviation Grants $ 6,650,000 Construction $ - $ - $ 6,825,000 $ 6,825,000 Airport Funds $ 206,400 $ - $ - $ - $ - Total $ 7,139,000 Total Project Costs $ - $ 314,000 $ 6,825,000 $ 7,139,000 Post Project Operations and Maintenance Yearly Maintenance $ 23,500 Total Yearly Future Operating Costs $ 23,500 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Airport Way Development Improvements This project will provide needed permanent electrical service to the airport septic system to the parcels along Airport Way. It will also provide a layout survey for economic development in the area for future expansion of business development. The survey work will encompass the land area that was acquired by the Town from the State. The Airport Way sewer pipes also require permitting in order to provide development discharge into the system. This is a mandate that the Town obtain this permitting from Arizona Dept. of Environmental Quality Department prior to allowing development along this new roadway access. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget 2008 MMPC Bonds $ 269,701 Construction $ - $ 260,701 $ - $ 260,701 Airport Funds $ 92,938 Planning/Design $ - $ 62,000 $ - $ 62,000 Capitalized Labor $ - $ 30,938 $ - $ 30,938 Land Acquisition $ - $ 9,000 $ - $ 9,000 Total $ 362,639 Total Project Costs $ - $ 362,639 $ - $ 362,639 Post Project Operations and Maintenance: Maintenance per year $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Alternative Agricultural Storage Basin This project includes a 6 acre 40 ft. deep lake to hold reclaimed and storm water. Collection and distribution to existing non-potable water system is included in this project. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Renewable Resources $ 3,133,397 Planning & Design $ - $ 150,000 $ - $ 150,000 Park Impact Fees $ 122,000 Construction $ - $ 3,105,397 $ 3,105,397 Total $ 3,255,397 Total Project Costs $ - $165,000 $ 3,105,397 $ 3,255,397 Post Project Operations and Maintenance: Annual Maintenance $3,800 Total YearlyFuture Operating Costs $3,800 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Barnett Linear Park and Flood Control Project The project will provide a 3 mile channel along the Barnett Road Alignment to mitigate the drainage and flooding from the Tortolita Alluvial fan to the Santa Cruz River. Environmental costs are estimated based on potential Federal funding and need for Section 404 permit. Future operating costs are to cover landscape maintenance. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget _Park Impact Fees $ 832,495 Planning/Design $ 2,738,700 $ 300,000 $ - $ 3,038,700 General Fund $ 11,057,100 Cultural/Environmental $ 10,280 $ 24,084 $ 481,295 $ 515,659 Future MMPC Bonds $ 2,450,000 Capitalized Labor $ - $ 5,600 $ 144,300 $ 149,900 _ Construction $ 1,994 $ - $ 11,646,000 $ 11,647,994 _ Land Acquisition $ - $ - $ 1,500,000 $ 1,500,000 Total $ 14,339,595 Total Project Costs $ 2,750,974 $ 329,684 $ 13,771,595 $ 16,852,253 Post Project Operations and Maintenance: Personnel Costs $39,100 Utilities 1,200 Other 5,763 Total Yearly Future Operating Costs $46,063 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Bypass Apron This project will provide safety to airplanes by adding an area for airplanes on Taxiway A to pull off and give right-a-way to other aircraft and to avoid collision. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Federal Aviation Grants $ 917,794 Construction $ - $ 966,098 $ - $ 966,098 Airport Funds $ 48,304 Total $ 966,098 Total Project Costs $ - $ 966,098 $ - $ 966,098 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Camino de Manana/Dove Mountain Extension Over the past three years, the Town of Marana has been busy developing a design concept, completing the final design and conducting an environmental study to ensure native plant and animal species preservation along Camino de Manana, between the new Interstate 10 (1-10) Traffic Interchange at Linda Vista Boulevard/Twin Peaks Road and Tangerine Road. The proposed northern connection is at the intersection of Dove Mountain Boulevard and Tangerine Road. The need for the roadway will be crucial to relieve traffic congestion in the Dove Mountain area, the Town of Marana, and the northwest area of metropolitan Tucson. Once the 1-10 Traffic Interchange at Twin Peaks/Linda Vista is constructed, the Camino de Manana arterial corridor will be necessary to maintain local and regional traffic flows for the rapidly growing area. The benefits of the new alignment include: 1) Providing better connectivity between Tangerine Road and the new 1-10 Traffic Interchange at Twin Peaks/Linda Vista. 2) Shifting vehicular traffic from a busy, at-grade railroad crossing on Tangerine Road to a new, safer location with a grade separation from the railroad tracks at the new interchange. 3) Decreasing daily traffic on 1-10 and Tangerine Road. 4) Relieving other local north-south roadways such as Oracle Road and Thornydale Road by providing a viable alternate route for northwest area commuters. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget PAG/12.6 Fund - Planning/Design $2,189,281 $ - $ - $2,189,281 Regional Transportation Authority 29,000 Land Acquisition 3,260,669 - - 3,260,669 '/2 cent Sales Tax 210,000 Cultural/Environmental 18,982 29,000 47,982 Pima County Impact Fees - Construction 13,873,142 528,000 $200,000 14,601,142 2008 MMPC Bonds 564,666 Capitalized Labor - $36,666 $10,000 46,666 Total $803,666 Total Project Costs $19,342,074 $593,666 $210,000 $20,145,740 Post Project Operations and Maintenance: Landscape &Street Maintenance $62,050 Total Yearly Future Operating Costs $62,050 Town of Marana Annual Budget & Financial Plan FY 2011-2012 CAP Allocation Purchase This provides funding for annual recharge required by the Arizona Department of Water Resources to be volume of ground water with the Town uses on an annual basis. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Renewable Resources $ 640,000 Land Acquisition $1,150,000 $450,000 $1,350,000 $1,800,000 Water Fund $ 1,160,000 Total $ 1,800,000 Total Project Costs $1,150,000 $450,000 $1,350,000 $1,800,000 Post Project Operations and Maintenance Yearly Maintenance $0 Total Yearly Future Operating Costs $0 Construct Taxiway K This project is to construct a Taxiway K at Marana Regional Airport to serve future hangers and increase the number of annual leases. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Federal Aviation Grants $ 1,259,900 Construction $ - $ 1,326,211 $ - $ 1,326,211 Airport Funds $ 66,311 Total $ 1,326,211 Total Project Costs $ - $ 1,326,211 $ - $ 1,326,211 Post Project Operations and Maintenance Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Construction of Tortolita Mountain Trails Construction of trail heads at Wild Burro Wash and Tortolita Preserve, signage,wildlife fencing, and public information. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Pima County Bond Funds $407,000 Construction $90,697 $407,000 - $497,697 Total $407,000 Total Project Costs $90,697 $407,000 - $497,697 Post Project Operations and Maintenance Personnel Cost $49,849 Materials and Supplies 3,075 Utilities 1,200 Other 3,510 Fringe Benefits 10,830 Total Yearly Future Operating Costs $68,464 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Continental Ranch Parcel 8 Reconstruct This project includes a mill and repaving of approximately 250,000 square feet of failing roadway in Continental Ranch parcel 8. All the roads contained within the parcel are failing and the condition cannot be corrected thru chip seal. A mill and fill operation will renew the pavement life for another 20 years and reduce maintenance repair costs. Projected project costs are approximate and dependent upon the stability of oil. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Transportation Fund $934,701 Construction $ - $900,000 $ - $900,000 Capitalized Labor $ - $34,701 $ - $ 34,701 Total $934,701 Total Project Costs $ - $934,701 $ - $934,701 Post Project Operations and Maintenance: Maintenance per year $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Cortaro Farms Road Reconstruction This project is to build a four lane roadway between UPRR and Stargrass Drive. The project includes drainage, sidewalks, traffic signals, landscaping, and pedestrian facilities. Future operating costs are for Town and contract personnel to maintain roadways, street lights, and landscaping within the project area. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Transportation Fund $ 48,000 Capitalized Labor $ - $7,500 $40,500 $48,000 Total $48,000 Total Project Costs $ - $7,500 $40,500 $48,000 Post Project Operations and Maintenance: Personnel Costs $ 3,290 Contractual Services 60,000 Materials &Supplies 500 Utilities 8,400 Other 1,000 Fringe Benefits 3,290 Total Yearly Future Operating Costs $76,480 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Cortaro Silverbell District Park This project is for the construction of a 48 acre district park. The park is site is next to the Wheeler Abbett Library. Future operating costs include 4 laborers and maintenance workers for landscape maintenance, utilities for water and lights, and personnel time for rental of facilities. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Impact Fees $ - Construction $7,766,172 $ - $ - $7,766,172 $ 49,978 Cultural/Environmental 202,639 $ 8,000 $ 41,978 252,617 $ - Planning/Design 402,368 $ - $ - 402,368 Total $ 49,978 Total Project Costs $8,371,179 $ 8,000 $41,978 $8,421,157 Post Project Operations and Maintenance: Contractual Services $ 7,500 Materials &Supplies 32,500 Equipment Purchases 128,000 Utilities 4,600 Fringe Benefits 58,808 General Administrative Costs 7,800 Other 600 Total Yearly Future Operating Costs $239,808 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Cortaro/Silverbell Road Intersection Improvements The Rattlesnake Pass project will construct a 4-lane divided roadway from the Saguaro Springs Development to the southern intersection of Silverbell Road and Twin Peaks Road. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 60,000 Planning/Design $ 23,455 $ - $ - $ 23,455 Construction $ 146,601 $ 45,000 $ - $ 191,601 Capitalized Labor $ 24,827 $ 15,000 $ - $ 39,827 Total $ 60,000 Total Project Costs $ 194,883 $ 60,000 $ - $254,883 Post Project Operations and Maintenance Yearly Maintenance $1,800 Total Yearly Future Operating Costs $1,800 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Fire Protection Water Line This water line will complete the loop of the airport fire protection water line system and also serve Taxiway K. This will be a 5,000 If, 16" main, with fire hydrants and services for new businesses. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget State Aviation Grants $ 1,350,000 Construction $ - $ 1,500,000 $ - $ 1,500,000 Airport Funds $ 150,000 Total $ 1,500,000 Total Project Costs $ - $ 1,500,000 $ - $ 1,500,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Hartman to Cortaro Ranch Interconnect This provides funding for the construction of an 8 inch line for 1/3 of a mile along Harman Lane to connect the Hartman Vistas system to the Cortaro Ranch system. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Fund-Impact Fees $ 135,000 Construction $ - $ 135,000 $ - $ 135,000 Cultural/Environmental $ - $ - $ - $ - Total $ 135,000 Total Project Costs $ - $ 135,000 $ - $ 135,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Honea Heights Septic Conversions & Sidewalks This project is for residential sewer connections and septic tank abandonment, as well as for sidewalk construction in Honea Heights neighborhood. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget General Fund $ 16,123 Construction $ 6,877 $1,754,293 $ - $1,761,170 Agency Funds $1,738,170 Total $1,754,293 Total Project Costs $ 6,877 $1,754,293 $ - $1,761,170 Post Project Operations and Maintenance: Personnel Costs $ 46,526 Fringe Benefits $ 13,220 Total Yearly Future Operating Costs $ 59,807 Ina Road Bridge Replacement at Santa Cruz River This project is to replace the bridge on Ina Road over the Santa Cruz River. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Federal Grants $ 16,200,000 Cultural/Environmental $ 18,181 $ 247,600 $ 24,000 $ 289,781 Transportation Fund $ 398,600 Construction - $ 16,200,000 - $ 16,200,000 Capitalized Labor - $ 127,000 - $ 127,000 Total $ 16,598,600 Total Project Costs $ 18,181 $ 16,574,600 $ 24,000 $ 16,616,781 Post Project Operations and Maintenance: Personnel Costs $ 2,600 Materials 500 Other 500 Total Yearly Future Operating Costs $3,600 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Ina Road, Silverbell to 1-10 This project is to expand Ina Road to a four lane roadway between 1-10 and Sllverbell Road. The project includes raised medians, sidewalks and drainage improvements. Future operating costs are for Town and contract personnel to maintain roadways and landscaping within the project area. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Federal Grants $ 15,000,000 Planning and Design $ - $350,000 $ - $350,000 Transportation Fund $785,600 Land Acquisition - $250,000 - 250,000 Construction - $15,000,000 - 15,050,000 Cultural/Environmental - $100,000 60,000 100,000 Capitalized Labor - $25,600 Total $ 15,785,600 Total Project Costs $ - $15,725,600 $60,000 $15,785,600 Post Project Operations and Maintenance: Personnel Costs $ 5,200 Contractual Services 1,500 Materials 500 Fringe Benefits 1,200 Total Yearly Future Operating Costs $ 8,400 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Integrated Telemetry and Scada This project provides for the implementation of Scada technology (related to Wastewater), networking, database and reporting systems, visualization systems, and security measures for robust and fault tolerant control systems for Town utilities and systems. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Wastewater $123,000 Planning and Design $ - $78,000 $ 45,000 $ 123,000 $597,000 Construction $ - $222,000 $375,000 $ 597,000 Total $720,000 Total Project Costs $ - $300,000 $ 420,000 $ 720,000 Post Project Operations and Maintenance Yearly Maintenance $5,000 Total Yearly Future Operating Costs $5,000 Linda Vista/Twin Peaks Interchange at 1-10 This project consists of design, R-O-W acquisition; construction of the Traffic Interchange and roadway to the east, as well as the design, ROW acquisition and construction of the extension of Twin Peaks Rd. over the Santa Cruz River. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget South Benefit Area Impact Fees $291,000 Planning/Design $ 6,785,707 $ - $ - $6,785,707 Regional Transportation Authority $15,000 Cultural $129,393 $51,500 $32,000 $212,893 Land $14,373,826 - - $14,373,826 Construction $49,145,716 $209,500 - $49,355,216 Capitalized Labor - $30,000 - $30,000 Total $306,000 Total Project Costs $70,434,642 $291,000 $32,000 $70,757,642 Post Project Operations and Maintenance Yearly Maintenance $63,200 Total Yearly Future Operating Costs $63,200 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Marana Main Street This project is to extend Marana Main Street from Grier Road to the exit at Sandario Road. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget NW Benefit Area Impact Fees $2,816,000 Construction $ - $ - $2,500,000 $2,500,000 Planning/Design - 375,000 - 375,000 Capitalized Labor - 26,000 65,000 91,000 Total $2,816,000 Total Project Costs $ - $401,000 $2,565,000 $2,966,000 Post Project Operations and Maintenance: Personnel Cost $750 Contractual Services $300 Materials &Supplies $100 Total Yearly Future Operating Costs $1,150 Marana Regional Airport Septic/Leach Wastewater Treatment/Disposal System and Influent Lift-Station This project includes the installation of a 40,700 gallon cast-in-place concrete septic tank, leach trenches, and an influent lift-station with pump. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Fund $ 54,000 Construction $ 359,517 $ - $ - $ 359,517 Capitalized Labor $ 12,675 $ 13,500 $ 40,500 $ 66,675 Total $ 54,000 Total Project Costs $ - $ 13,500 $ 40,500 $ 426,192 Post Project Operations and Maintenance Yearly Maintenance $24,002 Total Yearly Future Operating Costs $24,002 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Marana WFR This project provides funding for the purchase of the Luckett Road WRF. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Fund $ 8,000,000 Land Acquisition $ - $8,000,000 $ - $ 8,000,000 Total $ 8,000,000 Total Project Costs $ - $ 8,000,000 $ - $ 8,000,000 Post Project Operations and Maintenance: Personnel $ 446,590 Contractual Services $ 160,000 Materials &Supplies $ 130,000 Other $ 350,000 Total Yearly Future Operating Costs $ 1,131,590 Marana WFR Biosolids This project provides funding of the design and operation of Biosolids at the Marana WRF and for flood plain evaluation of the facility. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Wastewater Fund $ 600,000 Planning &Design $ - $ 150,000 $ - $ 150,000 Construction $ - $ 427,500 $ 427,500 Capitalized Labor $ - $ 22,500 Total $ 600,000 Total Project Costs $ - $ 600,000 $ - $ 600,000 Post Project Operations and Maintenance: Yearly Maintenance $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Total Yearly Future Operating Costs $ - MOC Remodel This project entails the remodeling of a police substation located at the MOC, Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget General Fund $244,000 Construction $ - $244,000 $ - $244,000 RICO Funds $244,000 Construction $ - $244,000 $ - $244,000 Total $488,000 Total Project Costs $ - $488,000 $ - $488,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ - Marana Police Department Dispatch Consoles This project includes the purchase of Motorola Astro LE public safety radios. Using this system will provide greater reliability, improved control, and better notification of alert conditions for dispatchers. In addition, two dispatch stations will require new furniture to support this new dispatch hardware. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Pima County Bonds $515,000 Construction $ - $250,000 $265,000 $515,000 Total $515,000 Total Project Costs $ - $250,000 $265,000 $515,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ Town of Marana Annual Budget & Financial Plan FY 2011-2012 Northwest CAP Treatment & Delivery System Design and construction of water line for NW providers from CAP treatment plant at Tangerine and 1-10 to each NW provider location. 2009 route analysis and 2011 is design of water line. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Renewable Resources $ 195,000 Planning/Design $ 18,554 $ 65,000 $ 130,000 $ 213,554 Total $ 195,000 Total Project Costs $ - $ 65,000 $ 130,000 $ 213,554 Post Project Operations and Maintenance: Yearly Maintenance $0 Total Yearly Future Operating Costs $0 Rattlesnake Pass The Rattlesnake Pass project will construct a 4-lane divided roadway from the Saguaro Springs Development to the southern intersection of Silverbell Road and Twin Peaks Road. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Transportation Fund $24,502,650 Cultural/Environmental $ - $ 60,500 $ 1,153,750 $ 1,214,250 Pima Association of Governments $ 5,300,000 Planning/Design $ - $ - $ 500,000 $ 500,000 Construction $ - $ - $ 28,000,000 $ 28,000,000 Capitalized Labor $ - $ 6,700 $ 81,700 $ 88,400 Total $29,802,650 Total Project Costs $ - $ 67,200 $ 29,735,450 $ 29,802,650 Post Project Operations and Maintenance Yearly Maintenance $178,500 Total Yearly Future Operating Costs $178,500 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Recharge at Sandario Plant This project provides funding for the design and construction of the recharge project for the WRF. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Wastewater Fund $ 3,775,000 Planning &Design $ - $ 485,000 $ - $ 485,000 Renewable Resources $ 3,775,000 Construction $ - $ - $ 7,050,000 $ 7,050,000 Capitalized Labor $ - $ 15,000 $ - $ 15,000 Total $ 7,550,000 Total Project Costs $ - $ 500,000 $ - $ 7,550,000 Post Project Operations and Maintenance: Yearly Maintenance $ 35,000 Total Yearly Future Operating Costs $ 35,000 Reconstruction of Runway 3-21 This project is the reconstruct the top layers of Runway 3-21, the established crosswind runway located perpendicular to runway 12-30. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Airport Funds $ 27,500 Planning &Design $ - $ 100,000 $ - $ 100,000 State Aviation Grants $ 27,500 Construction $ - - $ 1,000,000 $ 1,000,000 Federal Aviation Grants $ 1,045,000 Total $ 1,100,000 Total Project Costs $ - $ 100,000 $ - $ 1,100,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Reconstruction of Aprons This project is for the reconstruction of existing transient, open tie-down, helicopter and terminal aprons. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Airport Funds $ 2,500 Planning &Design $ - $ 231,000 $ - $ 231,000 State Aviation Grants $ 2,500 Construction $ - $ - $ 1,800,000 $ 1,800,000 Federal Aviation Grants 8,674,000 Total $ 1,100,000 Total Project Costs $ - $ 231,000 $ 1,800,000 $ 2,031,000 NONE Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Reconstruction of Taxiways This project involves the design rehabilitation of Taxiways A, B & E to extend the life of the existing pavement. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Airport Funds $ 46,875 Planning & Design $ - $ 75,000 $ - $ 75,000 State Aviation Grants $ 46,875 Construction $ - $ - $ 1,800,000 $ 1,800,000 Federal Aviation Grants $ 1,781,250 Total $ 1,875,000 Total Project Costs $ - $ 100,000 $ - $ 1,875,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Sandario WRF 0.6 MGD This project includes the design and construction of a wastewater treatment plant at the airport. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Wastewater Fund $ 11,900,000 Land Acquisition $ - $ 1,700,000 $ - $ 1,700,000 Planning &Design $ - $ 300,000 $ 900,000 $1,200,000 Construction $ - $ - $ 9,000,000 $9,000,000 Total $ 11,900,000 Total Project Costs $ - $ 2,000,000 $ 9,900,000 $11,900,000 Post Project Operations and Maintenance: Personnel $ 367,000 Contractual $ 100,000 Materials &Supplies $ 125,000 Other $ 430,000 Total Yearly Future Operating Costs $ 1,022,000 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Santa Cruz River Shared Use Path - Phase II The Santa Cruz River Shared Use Path is located in the Town of Marana, Arizona, along the west bank of the Santa Cruz River. The path is a 3.75-mile-long, multi-use trail with a 14-foot-wide asphalt section as well as an adjacent 10-foot-wide earthen path. The path provides important and highly used connectivity between existing neighborhood walkways, a future 48-acre district park, smaller pocket parks, and future entertainment and retail centers. The geological processes of the region inspired the design and are interpreted throughout the construction of the path. The formation of sedimentary rock is represented through the use of colored concrete bands at the trail nodes, viewing areas, and interpretive areas. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Park Impact Fees $ 1,483,000 Planning/Design $ 33,362 $ 130,000 $ - $ 163,362 Construction $ - $ 1,200,000 $ - $ 1,200,000 Capitalized Labor $ - $ 153,000 $ - $ 153,000 Total $ 1,483,000 Total Project Costs $ - $ 1,483,000 $ - $ 1,516,362 Post Project Operations and Maintenance: Landscape & Path Maintenance $7,304 Total Yearly Future Operating Costs $7,304 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Santa Cruz Shared Use Path - Phase III The proposed project is a 2.7 mile long stretch of trail running along the northeastern bank protection of the Santa Cruz River. The northern boundary will link to previously completed segments of shared-use path and will trigger the construction, per a signed development agreement, of a 0.7 mile extension along the Central Arizona Project Canal (CAP) Trail funded by the developer. Completion of these sections will connect existing neighborhoods, new residential developments, and schools to proposed commercial development providing residents of Northern Marana an alternate transportation route for work, play, and shopping. The project includes a fourteen (14) foot wide shared-use path featuring 5 rest nodes with benches featuring tile mosaic seats created by Marana High students, desert landscaping, irrigation,signage, and connections to existing trail segments.The path will be accessible from entry points within both the Gladden Farms and Heritage Parks to the north and the CAP trail from the south. The path is intended to accommodate non-motorized users including pedestrians, joggers, in-line skaters, bicyclists, and individuals in wheelchairs and other assistive equipment. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Impact Fees-Park $ 226,000 Construction $ 2,565 $ 750,000 $ - $ 752,565 Transportation Enhancement Fund $ 60,000 Cultural/Environmental $ - $ 3,000 $ 15,000 $ 18,000 Agency $ 480,000 Planning & Design $ - $ 22,000 - $ 22,000 Capitalized Labor $ - $ 35,000 $ 11,000 $ 46,000 Total $ 726,000 Total Project Costs $ - $ 810,000 $ 26,000 $838,565 Post Project Operations and Maintenance: Landscape & Path Maintenance $9,800 Total Yearly Future Operating Costs $9,800 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Silverbell Road Sanitary Interceptor Sewer Project The project is for the construction of five lanes of traffic for Silverbell Road between Cortaro Road and Ina Road. Included are: a new traffic signal, sewer mainline, and water line replacements along with major drainage improvements. Future operating costs include maintenance of the road, traffic signals, public right-of-way, and landscape maintenance. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Transportation Fund $147,000 Cultural/Environmental $1,449,839 $ 143,000 $27,000 $ 1,619,839 Construction $19,327,932 - - $19,327,932 Capitalized Labor $ 6,000 $ 6,000 Total $147,000 Total Project Costs $20,783,771 $ 143,000 $27,000 $20,953,771 Post Project Operations and Maintenance: Contractual Services $65,000 Materials &Supplies 50 Utilities 12,000 Other 1,000 Personnel 29,332 Total Yearly Future Operating Costs $107,382 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Silverbell Road, Ina to Grant Road This project currently consists of a study on what needs to be done to improve the capacity between Grant Rd and Ina Road. This project will eventually include a 4- lane divided roadway that will have pedestrian facilities, curb and gutter, landscaping, and other features. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $105,000 Planning/Design $ - $85,000 $ - $85,000 Cultural/Environmental - 20,000 - 20,000 Total $105,000 Total Project Costs $ - $105,000 $ - $105,000 Post Project Operations and Maintenance Other $ - Total Yearly Future Operating Costs $ - Sunset Ranch Purchase This project provides for the purchase of 30 water accounts from Tucson Water. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Fund $ 66,000 Land Acquisition $ - $ 66,000 $ - $ 66,000 Total $ 66,000 Total Project Costs $ - $ 66,000 $ - $ 66,000 Post Project Operations and Maintenance: Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Tangerine Road Corridor 1-10 to La Canada The Tangerine Road Project, as defined in the Regional Transportation Plan, calls for the widening of the roadway from Interstate-10 to La Canada Drive as a four- lane, divided desert parkway. The result of this RFQ will produce a contract that will provide a comprehensive engineering study which subsequently shall produce a Design Concept Report (DCR) that addresses all elements associated with the widening of Tangerine Road, including but not limited to, horizontal and vertical alignment, identification of rights)-of-way acquisition areas, identification and resolution of drainage conveyance issues, geotechnical analysis, and landscaping and irrigation, development of an access control plan, and traffic analyses to determine capacity needs at major intersections. In addition, environmental and cultural issues, concerns and appropriate mitigation measures will be identified. Finally, overall project estimates of probable costs will be developed in conjunction with a corridor-wide implementation plan. The analysis may need to include the ultimate requirements of Tangerine Road beyond the RTA's recommendation of a four-lane project to insure that the design will accommodate as much as possible the ultimate improvements. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $ 36,041,000 Planning/Design _ $ 609,367 $ 1,500,000 $ 2,000,000 $ 4,109,367 Future Bonds $ 9,614,000 Construction $ - $ - $ 35,000,000 $35,000,000 Land Acquisition $ 20,590 $ - $ 4,500,00, $ 4,520,590 Cultural/Environmental $ 55,649 $ 135,000 $ 2,173,000 $ 787,883 Capitalized Labor $ 31548 $ 120,000 $ 227,000 $ 378,548 Total $ 45,655,000 Total Project Costs $ 717,154 $ 1,755,000 $43,900,000 $44,796,388 Post Project Operations and Maintenance: Contractual Services $20,000 Personnel Costs 30,000 Materials &Supplies 10,000 Total Yearly Future Operating Costs $60,000 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Telephone Switching Upgrade The current version of the Marana PBX will stop being sold by the manufacturer, Nortel and support will be limited. In order to retain full support, an upgrade is required that will replace significant portions of the hardware in 3 town facilities. The current support vendor will support this product for a number of years, but if fixes require a software patch or update, that will not be available.This project would consolidate the 3 Town owned PBX's into one main system at Town hall, and place a greater reliance on the Towns network connectivity. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget General Fund $130,000 Construction $ - $ 130,000 $ - $130,000 Total $130,000 Total Project Costs $ - $ 130,000 $ - $130,000 Post Project Operations and Maintenance: Annual Cost $ - Total Yearly Future Operating Costs $ Town of Marana Annual Budget & Financial Plan FY 2011-2012 Tangerine/Thornydale Intersection Improvements The project includes the minor widening of Tangerine Road, including the addition of dedicated northbound left-turn and right-turn lanes along Thornydale Road and raised curb return, curb access ramps and new crosswalks. Traffic signal modifications will include the addition of new poles equipped with pedestrian push buttons, pedestrian signal heads to serve new crosswalks, the replacement of existing signal face with new signal faces that accommodate left-turn phasing and the removal and replacement of a mast arm. Work also includes obliteration,striping and signing. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Transportation Fund $ 5,292 Planning/Design $ 89,520 $ - $ - $ 89,520 - Construction 297,242 $ - $ - 297,242 Capitalized Labor $ - $ 1,323 $ 3,969 $5,292 Total $ 5,292 Total Project Costs $ 386,762 $ 1,323 $ 5,292 $ 392,034 Post Project Operations and Maintenance Yearly Maintenance $28,090 Total Yearly Future Operating Cost $28,090 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Tiffany Loop Drainage This project includes repairs to relieve prospective flooding along the business corridor. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Regional Transportation Authority $680,500 Construction $ - $ 600,000 $ - $600,000 Cultural/Environmental $ - $1,500 $ - $1,500 Capitalized Labor $ - $79,000 $ - $79,000 Total $680,500 Total Project Costs $ - $680,500 $ - $680,500 Post Project Operations and Maintenance: Total Yearly Future Operating Costs $ - Twin Peaks TI 24 inch water line This provides funding for the construction of a 24 inch water line in Twin Peaks traffic interchange from Camino de Manana to Twin Peaks at the same time the Twin Peaks TI is built. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget WIFA Bonds $ 200,000 Construction $ - $ 200,000 $ - $ 200,000 Total $ 200,000 Total Project Costs $ - $ 200,000 $ - $ 200,000 Post Project Operations and Maintenance Yearly Maintenance $ 20,000 Total Yearly Future Operating Costs $ 20,000 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Water Line Rehabilitation and Replacement This provides funding for the rehabilitation and replacement of aging pipeline infrastructure. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Fund $ 5,130,000 Planning & Design $ - $ 250,000 $ 1,000,000 $ 1,250,000 Construction $ 750,000 $ 3,000,000 $ 3,750,000 Capitalized Labor $ 26,000 $ 104,000 $ 130,000 Total $ 5,130,000 Total Project Costs $ - $ 1,026,000 $ 4,104,000 $ 5,130,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Water Resource and Wastewater Treatment System This provides funding for the assessment, design, development and construction of various water and wastewater projects within the Town of Marana. This includes economic evaluations as needed. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Bond Funds $ 10,000,000 Construction $ - $ 10,000,000 $ - $ 10,000,000 Total $ 10,000,000 Total Project Costs $ - $ 10,000,000 $ - $ 10,000,000 Post Project Operations and Maintenance: Yearly Maintenance $ - Total Yearly Future Operating Costs $ - Town of Marana Annual Budget & Financial Plan FY 2011-2012 Well Rehabilitation and Electrical Upgrades This provides funding for the rehabilitation of two Cortaro wells and Oshrin well site. It also provides funding to evaluate electrical upgrades at up to three well sites. Sources of Funding Budgeted Project Costs Pre 2012 2012 Future Total Expenditures Projected Expenditures Budget Water Fund $ 225,000 Construction $ - $ 225,000 $ - $ - Total $ 225,000 Total Project Costs $ - $ 225,000 Post Project Operations and Maintenance Yearly Maintenance $ - Total Yearly Future Operating Costs $ - tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank aMARASupplemental Schedules RIZOS The Supplemental Schedule section contains current and historical data used for decision making during the budget process. tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank 118 Town of Marana Annual Budget & Financial Plan FY 2011-2012 REVENUE SCHEDULE 2009 Actual 2010 Actual 2011 Estimated 2012 Projected General Fund Sales taxes $ 17,674,072 $ 19,437,875 $ 20,512,418 $ 20,001,725 Intergovernmental 7,401,235 6,465,491 5,721,372 6,979,466 Licenses,fees and permits 1,932,797 2,150,360 2,604,565 1,994,250 Fines and forfeiture 692,514 641,484 537,680 955,470 Charges for services 705,758 621,415 300,900 660,000 Contributions 38,474 59,202 210,479 20,511 Investment income 289,180 93,965 74,345 90,000 Miscellaneous 826,635 1,275,764 780,328 544,547 Total General Fund 29,560,665 30,745,556 30,742,087 31,245,969 - Special Revenue Funds Highway User Revenue Fund 1,936,369 1,808,964 1,869,485 2,033,385 Local Transportation Assistance Fund 194,567 128,312 27,453 - Community Development Block Grant 58,906 98,207 64,871 285,000 Affordable Housing 2,315 98,247 1,943 100,000 JCEF 14,159 14,964 12,747 14,000 Fill-the-Gap 5,933 7,020 7,028 2,700 Local Technology 108,114 131,778 127,138 110,000 Other SRF 476,053 825,078 795,871 1,729,996 Total Special Revenue Funds 21796,416 31112,570 21906,536 41275,081 Capital Projects Funds Northwest Transportation Impact Fees 28,953 119,085 51,698 48,500 Northeast Transportation Impact Fees 212,782 384,287 475,632 323,750 South Transportation Impact Fees 124,999 218,907 351,122 240,100 Park Impact Fees 302,455 792,742 945,428 483,290 Transportation 6,148,527 2,226,220 2,442,841 2,424,625 Pima Association of Governments 71143,056 380,000 11533,000 - Regional Transportation Authority - 21672,882 51435,816 21524,500 Sales Tax Capital 32,060 5,050 - Other Capital Projects 1,406,687 3,333,589 1,414,695 34,122,836 Pima County Bonds 516,017 444,616 118,209 872,093 CFD Capital 79,774 70,897 70,268 4,724,332 Total Capital Projects Funds 15,995,310 10,643,225 12,843,759 45,764,026 Debt Service Funds 1997 MMPC Bond - - 2003 MMPC Bond 1 - 2004 MMPC Bond - - 2008 MMPC Bond 11009,105 1,146 Tangerine Farms Improvement District 2,239,244 2,351,884 2,136,088 2,110,132 Gladden CFD DSF 583,264 550,948 640,730 849,264 Other Debt Service - - - - Total Debt Service Funds 31831,614 21903,978 21776,818 2,959,396 Enterprise Funds Utilities 2,744,339 3,122,026 3,228,787 5,125,226 Airport 228,026 249,407 249,423 5,949,547 Wastewater - - - 23,329,969 Total Enterprise Funds 2,972,365 31371,433 31478,210 34,404,742 Total ALL Funds $ 55,156,370 $50,7761762 $521747,410 $118,649,214 119 Town Of Marana Annual Budget & Financial Plan FY 2011-2012 EXPENDITURE SCHEDULE 2009 Actual 2010 Actual 2011 Estimated 2012 Adopted General Fund Personnel and Benefits $ 22,647,849 $ 20,300,919 $ 18,575,126 $ 20,157,992 Contracted Services 5,717,445 4,451,695 4,075,534 4,831,129 Operating Supplies and Equipment 1,398,718 2,038,230 2,155,700 3,169,365 Capital Outlay 2,362,317 1,061,088 1,071,064 1,874,923 Debt Service - - - - Total General Fund 32,126,329 27,851,932 25,877,424 30,033,409 Special Revenue Funds Highway User Revenue Fund 1,269,541 1,610,441 1,433,674 2,504,703 Local Transportation Assistance Fund 96,943 157,274 209,042 117,000 Community Development Block Grant 50,117 95,607 93,544 285,000 Affordable Housing 24,824 6,844 47,887 75,000 JCEF - - 998 40,800 Fill-the-Gap - - - 31,000 Local Technology 16,067 45,783 37,901 287,229 Other SRF 440,422 837,830 748,305 2,050,007 Total Special Revenue Funds 11897,914 2,753,779 2,571,351 5,390,739 Capital Projects Funds Northwest Transportation Impact Fees 66,392 - - 251,000 Northeast Transportation Impact Fees - - - South Transportation Impact Fees 1,236,318 1,755,707 - 291,000 Park Impact Fees 489,838 2,103,328 167,857 1,880,684 Transportation 10,731,876 1,460,115 421,810 2,259,924 Pima Association of Governments 141798,938 1021488 11567,061 - Regional Transportation Authority - 4,622,847 3,533,315 2,524,500 Sales Tax Capital 3,041,381 1,056,176 195,707 270,000 Other Capital Projects 5,955,753 16,913,885 - 34,362,537 Pima County Bonds 476,051 350,865 222,152 872,093 Gladden CFD 13,617 244 997,727 4,814,250 Total Capital Projects Funds 36,810,164 28,365,655 71105,629 47,525,988 Debt Service Funds 1997 MMPC Bond 202,426 385,428 375,315 369,843 2003 MMPC Bond 689,363 1,387,779 1,380,729 1,376,529 2004 MMPC Bond 320,286 636,675 746,299 765,863 2008 MMPC Bond 754,020 1,952,737 2,675,963 3,250,784 Tangerine Farms Improvement District - 2,137,358 2,432,488 2,110,132 Gladden CFD DSF 232,650 647,415 667,202 858,190 Other Debt Service 1,047,663 938,374 - - Total Debt Service Funds 31246,408 8,085,766 81277,996 81731,341 Enterprise Funds Utilities 2,147,921 2,745,226 2,613,912 6,028,726 Airport 391,114 215,490 202,556 5,925,418 Wastewater - - - 23,329,969 Total Enterprise Funds 2,539,035 2,960,716 2,816,468 35,284,113 Total ALL Funds $ 76,619,850 $ 70,017,848 $ 46,648,868 $ 126,965,590 120 Town of Marana Annual Budget & Financial Plan FY 2011-2012 INTERFUND TRANSFERS FY 2011-2012 TRANSFER FROM General Transportation South Water Airport Transfers To: Fund Fund Transportation Fund Fund Total Fund Affordable Housing 1941150 $194,150 1997 Debt 152,697 2171146 $369,843 2003 Debt 11376,529 $1,376,529 2004 Debt 765,863 $765,863 2008 Debt 420,601 21110,488 607,535 1121160 $3,250,784 Airport - - Total $2,909,840 $2,110,488 $607,535 $217,146 $112,160 $5,957,169 121 Town of Marana Annual Budget & Financial Plan FY 2011-2012 DEBT SERVICE SUMMARY SCHEDULES When authorized by the Town Council, the Town will issue long-term debt for high cost, long- lived capital projects or assets. The Town will issue short-term debt only when it is impossible to fund a project or asset initially through long-term debt. Debt issuance will conform to the debt limitations as set by the State of Arizona. The Town has no General Obligation (GO) debt which is secured by the taxing power of the Town as it has no property tax and does not have outstanding debt which is subject to debt limitations. Currently, the Town only has Municipal Property Corporation bonds, Community Facilities District bonds, Improvement District bonds and Water Infrastructure Finance Authority loans outstanding. Debt Issuances Ratings Standard & Poor's Municipal Property Corporation Revenue Bonds AA- Tangerine Farms Special Assessment Bonds A- Gladden Farms CFD General Obligation Bonds BBB Total Bonded Debt Fiscal Year Principal Interest Total 2012 4,024,000 4,663,259 8,687,259 2013 4,098,000 4,490,286 8,588,286 2014 4,255,000 4,310,735 8565,735 2015 4,464,000 4,122,114 8586,114 2016 4,651,000 3,918,190 8,569,190 2017-2021 26,827,000 15,996,577 42,823,577 2022-2026 32,623,000 8,671,845 41,294,845 2027-2031 13595,000 1,747,603 15,342,603 2032 - 2033 1,890,000 163,517 2,053517 Totals 96,427,000 48,084,127 144,511,127 122 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Municipal Property Corporation Revenue Bonds The Town has issued revenue bonds for acquiring water systems, infrastructure upgrades, the design and construction of the new municipal complex and to refund prior issuances. These bonds are payable solely from the excise taxes collected by the Town. 1997 Series - Municipal Property Corporation (MPC) Revenue Bonds Fiscal Year Principal Interest Total 2012 215,000 153,043 368,043 2013 220,000 142,005 362,005 2014 215,000 131,040 346,040 2015 225,000 119,700 344,700 2016 235,000 107,756 342,756 2017 - 2021 1,385,000 335,869 1,720,869 2021 - 2023 490,000 25,856 515,856 Totals 2,985,000 1,015,269 4,000,269 ::1 M 2003 Series - Municipal Property Corporation (MPC) Revenue Bonds Fiscal Year Principal Interest Total 2012 620,000 754,029 1,374,029 2013 650,000 728,929 1,378,929 2014 675,000 702,729 1,377,729 2015 705,000 674,782 1,379,782 2016 735,000 644,716 1,379,716 2017 - 2021 4,190,000 2,695,068 6,885,068 2022-2026 5,335,000 1560,625 6,895,625 2027-2028 3,195,000 243,625 3,438,625 Totals 16,105,000 8,004,503 24,109,503 M K 2004 Series - Municipal Property Corporation (MPC) Revenue Bonds Fiscal Year Principal Interest Total 2012 4351000 3271613 7621613 2013 3501000 3131413 6631413 2014 3551000 2991525 6541525 2015 3801000 2851128 6651128 2016 3951000 2661925 6611925 2017 - 2021 212801000 110141750 312941750 2022-2026 216151000 3541769 219691769 Totals 6,810,000 2,862,122 9,672,122 123 Town of Marana Annual Budget & Financial Plan FY 2011-2012 M 2008 Series - Municipal Property Corporation (MPC) Revenue Bonds Fiscal Year Principal Interest Total 2012 114801000 119031503 313831503 2013 115401000 118401159 313801159 2014 116101000 117741119 313841119 2015 116851000 117051081 313901081 2016 117501000 116301534 313801534 2017-2021 1011251000 617731978 1618981978 2022-2026 1310201000 318821438 1619021438 2027 - 2028 718601000 6021416 814621416 Totals 39,070,000 20,112,228 59,182,228 Gladden Farms Community Facilities District General Obligation Bonds The Gladden Farms Community Facilities District (a component unit) issued general obligation bonds to acquire infrastructure improvements within the district. These GO bonds are payable solely from a secondary property tax that is levied on property within the district. For fiscal year 2011 - 2012 the rate for debt service was $2.50/$100 of assessed valuation. Gladden Farms - CFD General Obligation Bonds - 2004 Fiscal Year Principal Interest Total 2012 551000 1171063 1721063 2013 601000 1141188 1741188 2014 601000 1101925 1701925 2015 651000 107,253 1721253 2016 701000 1031288 1731288 2017-2021 4251000 4451759 8701759 2022-2026 5701000 2901625 8601625 2027-2030 6001000 811250 6811250 Totals 1,905,000 1,370,350 3,275,350 124 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Gladden Farms - CFD General Obligation Bonds - 2006 Fiscal Year Principal Interest Total 2012 801000 1651580 2451580 2013 801000 1611660 2411660 2014 851000 1571533 2421533 2015 901000 1531070 2431070 2016 901000 1481480 2381480 2017-2021 5251000 6641868 111891868 2022-2026 6851000 5031263 111881263 2027-2031 110801000 2811325 113611325 2032 3951000 101863 4051863 Totals 3,110,000 2,246,640 5,356,640 Gladden Farms - CFD General Obligation Bonds - 2007 Fiscal Year Principal Interest Total 2012 651000 1541218 2191218 2013 651000 1511260 2161260 2014 701000 1481120 2181120 2015 751000 1441675 2191675 2016 801000 1401915 2201915 2017-2021 4551000 6391048 110941048 2022-2026 5951000 5021179 110971179 2027-2031 7601000 3211810 110811810 2032 - 2033 7851000 541364 8391364 Totals 2,950,000 2,256,588 5,206,588 Gladden Farms - CFD General Obligation Bonds - 2010 Fiscal Year Principal Interest Total 2012 - 531580 531580 2013 101000 531445 631445 2014 101000 531175 631175 2015 101000 521905 621905 2016 101000 521590 621590 2017-2021 701000 2551814 3251814 2022-2026 801000 2391757 3191757 2027-2031 1001000 2171177 3171177 2032 - 2033 7101000 981291 8081291 Totals 11000,000 11076,734 21076,734 125 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Tangerine Farms Road Improvement District-2006 Series The Tangerine Farms Road Improvement District (a component unit) issued special assessment bonds for road infrastructure improvements. These special assessment bonds are payable solely from special assessment billings which are sent out to individuals within the district twice a year (November 1st and May 1st each year) The Town is required to cover delinquencies, should they occur, with other resources until foreclosure proceeds are received. Tangerine Farms Road Improvement District- 2006 Series Fiscal Year Principal Interest Total 2012 110741000 110341632 211081632 2013 111231000 9851228 211081228 2014 111751000 9331570 211081570 2015 112291000 8791520 211081520 2016 112861000 8221986 211081986 2017-2021 713721000 311711424 1015431424 2022-2026 912331000 113121334 1015451334 Totals 22,492,000 9,139,694 31,631,694 Water Infrastructure Finance Authority (WIFA) Loan The Town has issued WIFA loans to acquire water wells, complete water infrastructure improvements. These loans are payable solely from water revenues. Water Infrastructure Finance Authority Loan Fiscal Year Principal Interest Total 2012 2151888 1461393 3621282 2013 2221296 1391891 3621187 2014 2281894 1331195 3621089 2015 2351687 1261301 3611988 2016 2421682 1191202 3611884 2017-2021 113251826 4811926 118071752 2022-2026 115341609 2701044 118041653 2027 - 2029 110341452 461652 110811105 Totals 5,040,335 1,463,604 6,503,938 126 Tewin of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSITION SCHEDULE 2009 2010 2011 2012 Actual Actual Estimated Adopted Town Clerk Town Clerk 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 1.00 1.00 1.00 Agenda &Records Clerk 1.00 1.00 1.00 1.00 Town Clerk Total 3.00 3.00 3.00 3.00 Town Manager Town Manager 1.00 1.00 1.00 1.00 Assistant Town Manager 1.00 1.00 - - Deputy Town Manager 1.00 - 1.00 1.00 Intergovernmental Affairs Administrator 1.00 1.00 - - Assistant to the Town Manager 1.00 1.00 - - Management Assistant - - - 1.00 Senior Administrative Manager 1.00 1.00 1.00 1.00 Council Liaison - 1.00 1.00 1.00 Administrative Secretary 0.63 - - - Mail Carrier/Courier 0.75 0.75 - - Reproduction/Supply Clerk 1.00 1.00 - - Customer Service Specialist 2.63 2.03 2.03 2.13 Community Relations Officer 1.00 1.00 - - Economic Development Administrator 1.00 - - - Community Events&Program Manager 1.00 - - - Town Manager Total 14.00 10.78 6.03 7.13 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 Employee Relations Administrator - 1.00 1.00 1.00 Sr. Human Resources Analyst 1.00 1.00 1.00 2.00 Human Resources Analyst 2.00 1.00 - - Human Resources Coordinator 1.00 1.00 1.00 1.00 Human Resources Technician 1.00 - - - Risk Management&Safety Coordinator 1.00 - - Total Human Resources 7.00 5.00 4.00 5.00 Finance&Accounting Finance Director 1.00 1.00 1.00 1.00 Finance Manager - 1.00 1.00 1.00 Accounting Supervisor 1.00 - - - Management&Budget Analyst 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 Purchasing Coordinator 1.00 1.00 1.00 1.00 Senior Accountant 1.00 1.00 1.00 1.00 Senior Accounting Clerk 1.00 1.00 1.00 1.00 Accounting Clerk 1.38 1.38 1.35 1.35 Total Finance&Accounting 8.38 8.38 8.35 8.35 127 Tewin of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSITION SCHEDULE 2009 2010 2011 2012 Actual Actual Estimated Adopted Legal Department Town Attorney 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 Town Attorney, Senior Assistant 1.00 1.00 1.00 1.00 Town Attorney,Assistant 1.00 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 Administrative Manager 1.00 1.00 - - Real Property Acquisition Agent 2.00 1.60 2.00 2.00 Office Support Assistant 1.00 1.00 1.00 1.00 Total Legal Department 9.00 8.60 8.00 8.00 Technology Services Technology Services Director 1.00 1.00 1.00 1.00 Network Technician 2.00 1.00 1.00 1.00 Technology Supervisor 1.00 3.00 2.00 2.00 Utilities Technology Analyst 1.00 1.00 1.00 1.00 Computer Technician 1.00 1.00 1.00 1.00 Public Safety Technology Specialist 1.00 1.00 1.00 1.00 Senior GIS Analyst - - 1.00 1.00 GIS Analyst 1.00 1.00 - - Database Analyst 2.00 1.00 1.00 1.00 Senior Software Engineer - - 1.00 1.00 Software Engineer 1.00 1.00 - - Executive Assistant 1.00 1.00 1.00 1.00 Total Technology Services 12.00 12.00 11.00 11.00 Office of Strategic Initiatives Director of Strategic Initiatives - - 1.00 1.00 Community Relations Officer - - 1.00 1.00 Special Events Coordinator - - 1.00 1.00 Graphics Designer - - 1.00 1.00 Curation Specialist - - 0.50 1.00 Total Strategic Initiatives - - 4.50 5.00 Neighborhood Services&Community Development Community Development Director 1.00 1.00 1.00 1.00 Grants&Housing Coordinator 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 Total Community Development 3.00 3.00 3.00 3.00 Development Services Administration Development Services General Manager 1.00 1.00 1.00 1.00 Executive Assistant - 1.00 1.00 1.00 Building Official 1.00 - - - Total GM - Development Services 2.00 2.00 2.00 2.00 128 Tewin of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSITION SCHEDULE 2009 2010 2011 2012 Actual Actual Estimated Adopted Inspections and Enforcement Chief Building Inspector - 1.00 1.00 1.00 Senior Plans Examiner 2.00 - - - Building Inspector II 2.00 2.00 1.00 2.00 Building Inspector I 4.00 1.00 1.00 1.00 Code Enforcement Officer - 2.00 2.00 2.00 Senior Permit Clerk 1.00 - - - Permit Clerk 3.00 - - - 12.00 6.00 5.00 6.00 Permits&Records Center Permits Center&Records Manager 1.00 1.00 1.00 1.00 Senior Permit Clerk - 1.00 1.00 1.00 Development Coordinator - 2.00 2.00 2.00 Permit Clerk - 3.00 3.00 3.00 Document Imaging Clerk 1.75 1.00 1.50 1.50 Customer Service Specialist 1.25 1.13 - - Admin Asst to the Deputy Town Mgr 1.00 - - - Total Records&Permit Center 5.00 9.13 8.50 8.50 Planning Department Planning Director 1.00 - - - Assistant Planning Director 1.00 1.00 1.00 1.00 Planner III 1.00 - - - Planner II 2.00 2.00 2.00 2.00 Planner I 4.00 4.00 4.00 4.00 Code Enforcement Inspector 2.00 - - - Project&Fee Technician 1.00 - - - Development Coordinator 2.00 - - - Executive Assistant 1.00 - - - Total Planning Department 15.00 7.00 7.00 7.00 Engineering Town Engineer - 1.00 1.00 1.00 Cultural Resource Manager - 1.00 - - Engineering Division Manager - 2.00 1.00 1.00 Traffic Division Manager - 1.00 1.00 1.00 Traffic Engineer - 1.00 1.00 1.00 Civil Engineer - 1.00 1.00 1.00 Environmental Project Coordinator - 2.00 2.00 3.00 Engineering Technician - 3.00 3.00 3.00 Project Coordinator - 1.00 1.00 1.00 Engineering Aide - 2.00 1.00 1.00 Senior Plans Examiner 2.00 1.00 1.00 1.00 Plans Examiner - 2.00 2.00 2.00 Plans Review Technician 3.00 2.00 1.00 1.00 Senior Administrative Assistant - - - - Executive Assistant - 1.00 0.60 - Total Engineering 5.00 21.00 16.60 17.00 129 Tewin of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSITION SCHEDULE 2009 2010 2011 2012 Actual Actual Estimated Adopted Police Chief of Police 1.00 1.00 1.00 1.00 Assistant Chief of Police 1.00 - - - Police Captain - - - 1.00 Lieutenant 6.00 3.00 3.00 3.00 Sergeant 9.00 10.00 10.00 10.00 Detective 15.00 5.00 5.00 5.00 Police Officer 52.00 62.00 58.00 58.00 Police Telecommunications Manager 1.00 1.00 1.00 1.00 Police Records Supervisor 1.00 1.00 1.00 1.00 Police Telecommunications Supervisor - 1.00 1.00 1.00 Dispatcher 12.00 13.00 12.00 12.00 Police Records Clerk 8.00 7.00 6.00 6.00 Crime Scene/Property&Evidence Supervisor 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 1.00 Crime Scene Specialist 2.00 2.00 2.00 2.00 Crime Prevention Specialist 1.00 1.00 - - Administrative Manager 1.00 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 1.00 Transcriptionist - - - - Customer Service Support 0.33 - - - Office Support Assistant - - - - Executive Assistant - - - - Total Police Department 113.33 111.00 104.00 105.00 Courts Town Magistrate 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 Court Security Guard 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 Courtroom Specialist 1.00 1.00 1.00 1.00 Court Clerk 4.00 4.00 4.00 5.00 Total Courts 13.00 13.00 13.00 14.00 Public Services Administration Public Services General Manager - 1.00 1.00 1.00 Public Works Director 1.00 - - 1.00 Contracts Administrator - 1.00 1.00 - Contract Analyst - 1.00 1.00 1.00 Senior Administrative Assistant - 1.00 1.00 1.00 Customer Service Specialist - 0.50 0.50 - Office Support Assistant - 0.50 0.50 - Total GM - Public Services 1.00 5.00 5.00 4.00 Operations&Maintenance Facilities&Fleet Services Manager 1.00 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 1.00 Community Response Manager 1.00 1.00 1.00 1.00 Facilities Maintenance Supervisor 1.00 - - - 130 Tewin of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSITION SCHEDULE 2009 2010 2011 2012 Actual Actual Estimated Adopted 0 &M Field Supervisor - - - - Foreman 2.00 2.00 3.00 5.00 Maintenance Inspector 1.00 - - - Signal Technician III 1.00 1.00 1.00 1.00 Signal Technician II 1.00 1.00 1.00 1.00 Signs&Markings Technician 3.00 2.00 2.00 1.00 Fleet Technician II 2.00 2.00 - 1.00 Traffic Signal Tech I - - - - Fleet Technician I 1.00 1.00 1.00 1.00 HVAC Technician 1.00 1.00 1.00 1.00 Sign Technician - - - - Small Engine Mechanic 1.00 1.00 1.00 1.00 Fleet Supervisor - - - - Inmate Services Coordinator 2.00 2.00 2.00 2.00 Senior Maintenance Worker 4.00 4.00 4.00 3.00 Maintenance Coordinator - 1.00 1.00 1.00 Maintenance Worker 3.00 3.00 3.00 3.00 Laborer 7.00 8.00 7.00 7.00 Executive Assistant - 1.00 1.00 1.00 Executive Assistant 1.00 - - - Administrative Coordinator - - - - Customer Service Clerk 1.00 - - - Customer Service Specialist 0.33 - - - Total Operations&Maintenance 36.33 33.00 31.00 32.00 Capital Improvement Program Assistant Public Works Director 1.00 1.00 1.00 1.00 Construction Division Manager 1.00 1.00 1.00 1.00 Engineering Division Manager 1.00 1.00 1.00 1.00 Construction Manager 2.00 2.00 2.00 2.00 Construction Inspector 3.00 2.00 2.00 2.00 Right of Way Inspector 1.00 1.00 1.00 1.00 Acceptance Inspector - 1.00 1.00 1.00 Project Control Specialist 1.00 1.00 1.00 1.00 Engineering Technician 4.00 0.85 0.85 0.85 Project Manager 2.00 2.00 1.00 1.00 Project Coordinator - - - 1.00 Contract Analyst 1.00 - - - Contracts Administrator 1.00 - - - Engineering Assistant 1.00 1.00 - - Administrative Secretary - 0.75 1.00 - Senior Administrative Assistant 1.00 - - - Office Support Assistant 1.00 - - - Office Support Clerk 1.00 - - - Town Engineer 1.00 - - - Utilities Coordinator 1.00 - - - Planning and Development Project Coord. 1.00 - - - Traffic Division Manager 1.00 - - - Traffic Engineer 1.00 - - - Traffic Engineering Technician 1.00 - - - Engineering Aide 2.00 - - - Civil Engineer 1.00 - - - Environmental Engineering Manager 1.00 - - - Cultural Resource Manager 1.00 - - - Environmental Project Coordinator 2.00 - - - Subdivision Engineer 1.00 - - - Total Capital Improvement Program 36.00 14.60 12.85 12.85 131 Tewin of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSITION SCHEDULE 2009 2010 2011 2012 Actual Actual Estimated Adopted Parks-Administration Parks and Recreation Director 1.00 1.00 1.00 1.00 Curation Specialist 1.00 0.50 - - Special Events Coordinator - 1.00 - - Executive Assistant - 1.00 1.00 1.00 Administrative Secretary 1.00 - - - Office Support Assistant 1.00 1.00 1.00 1.00 Total - Parks Administration 4.00 4.50 3.00 3.00 Parks- Recreation Superintendent 1.00 1.00 - - Recreation Coordinator 4.00 4.00 3.00 3.00 Recreation Programmer 7.00 7.00 2.00 3.00 Recreation Leader 1.50 1.00 1.00 1.00 Recreation Center Attendant 0.50 0.50 - - Recreation Assistant 11.25 10.50 2.25 1.50 Total Parks- Recreation 25.25 24.00 8.25 8.50 Parks- Maintenance Superintendent 1.00 1.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 Foreman 1.00 1.00 1.00 1.00 Maintenance Worker 11.00 11.00 11.00 11.00 Laborer 4.00 4.00 4.00 4.00 Total Parks- Maintenance 18.00 18.00 18.00 18.00 Parks-Senior Programs Recreation Programmer 1.00 1.00 1.00 1.00 Recreation Assistant 1.50 1.50 0.75 0.75 Total - Parks Senior Programs 2.50 2.50 1.75 1.75 Parks-Therapeutic Program Recreation Coordinator 1.00 1.00 1.00 1.00 Recreation Aide - - - - Total Parks Therapeutic Program 1.00 1.00 1.00 1.00 Marana Water Department Utilities Director 1.00 1.00 1.00 1.00 Deputy Director 1.00 - - - Utilities Operations Manager 1.00 1.00 1.00 1.00 Utilities Services Supervisor - - 1.00 1.00 Superintendent 1.00 1.00 1.00 1.00 Water Production &Distribution Supervisor - - - 1.00 Foreman 1.00 1.00 1.00 - Management Analyst - - 1.00 1.00 Water Line Construction Inspector 2.00 1.00 1.00 1.00 Waterline Inspector/Plan Reviewer - 1.00 - - Electrical Pump&Well Technician 1.00 1.00 1.00 1.00 Water Operator II - - - 4.00 Water Operator I 4.00 6.00 6.00 2.00 Civil Engineer - 1.00 1.00 1.00 132 Tewin of Marana Annual Budget & Financial Plan FY 2011-2012 AUTHORIZED POSITION SCHEDULE 2009 2010 2011 2012 Actual Actual Estimated Adopted Water Backflow Specialist 0.50 - - - GIS Analyst 1.00 - - - Utility Billing Specialist - 1.40 2.00 2.10 Maintenance Worker 2.00 - - - Utilities Technology Coordinator 1.00 1.00 - - Customer Service Specialist 0.34 1.00 1.00 1.00 Customer Service Clerk 2.00 - - - Total Water Department 18.84 17.40 18.00 18.10 Airport Operations Airport Director 1.00 - - - Airport Manager - 1.00 - - Maintenance Worker 1.00 - - - Executive Assistant 1.00 1.00 - - Total Airport Operations 3.00 2.00 - - TOTAL TOWN AUTHORIZED POSITIONS 367.63 341.88 302.83 309.18 133 tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget & Financial Plea FY 2011-2012 CLASSIFIED SALARY SCHEDULE* FY 2011-2012 •• •- - - - • •r - Grade 10 $18,240 $22,800 $27,360 Annual 424 Document Imaging Clerk Nonexempt $1,520.00 $1,900.00 $2,280.00 Monthly 824 Recreation Aide Nonexempt $8.77 $10.96 $13.15 Hourly 410 Reproduction/Supply Clerk Nonexempt 446 Transcriptionist Nonexempt Grade 11 $20,064 $25,080 $30,096 Annual 412 Mail Carrier/Courier Nonexempt $1,672.00 $2,090.00 $2,508.00 Monthly 422 Office Support Assistant Nonexempt $9.65 $12.06 $14.47 Hourly 818 Recreation Center Attendant Nonexempt Grade 12 $22,072 $27,590 $33,108 Annual 408 Customer Service Specialist Nonexempt $1,839.33 $2,299.17 $2,759.00 Monthly 700 Laborer Nonexempt $10.61 $13.26 $15.92 Hourly 822 Recreation Assistant Nonexempt 820 Recreation Leader Nonexempt Grade 13 $24,280 $30,350 $36,420 Annual 420 Accounts Payable Clerk Nonexempt $2,023.33 $2,529.17 $3,035.00 Monthly 456 Court Clerk Nonexempt $11.67 $14.59 $17.51 Hourly 436 Customer Service Clerk Nonexempt 610 Engineering Assistant Nonexempt 414 Human Resources Technician Nonexempt Grade 14 $26,704 $33,380 $40,056 Annual 417 Accounting Clerk Nonexempt $2,225.33 $2,781.67 $3,338.00 Monthly 406 Administrative Secretary Nonexempt $12.84 $16.05 $19.26 Hourly 812 Court Security Guard Nonexempt 612 Facilities Technician Nonexempt 614 Fleet Technician I Nonexempt Grade 15 $29,376 $36,720 $44,064 Annual 404 Agenda&Records Clerk Nonexempt $2,448.00 $3,060.00 $3,672.00 Monthly 450 Court Collections Specialist Nonexempt $14.12 $17.65 $21.18 Hourly 454 Courtroom Specialist Nonexempt 438 Executive Assistant Nonexempt 702 Inmate Services Coordinator Nonexempt 416 Human Resources Coordinator Nonexempt 600 Maintenance Worker Nonexempt 430 Permit Clerk Nonexempt 418 Senior Accounting Clerk Nonexempt 616 Small Engine Mechanic Nonexempt 442 Utility Billing Specialist Nonexempt 528 Backflow Specialist Nonexempt Grade 16 $32,312 $40,390 $48,468 Annual 434 Development Coordinator Nonexempt $2,692.67 $3,365.83 $4,039.00 Monthly 336 Engineering Aide Nonexempt $15.53 $19.42 $23.30 Hourly 508 Fleet Technician II Nonexempt 500 Heating,Ventilating&Air Conditioning(HVAC)Technician Nonexempt 306 Planning Technician Nonexempt 304 Plans Review Technician Nonexempt 458 Project Coordinator Nonexempt 466 Recreation Programmer Nonexempt 526 Right of Way Inspector Nonexempt 428 Senior Permit Clerk Nonexempt 618 Signal Technician I Nonexempt 606 Utilities Operator I Nonexempt Grade 17 $35,544 $44,430 $53,316 Annual 472 Administrative Manager Exempt $2,962.00 $3,702.50 $4,443.00 Monthly 544 Acceptance Inspector Nonexempt $17.09 $21.36 $25.63 Hourly 314 Computer Technician Nonexempt 525 Construction Inspector Nonexempt 134 Town c>f Marana Annual Budget & F%r a rr ial Plan FY 2011-2012 CLASSIFIED SALARY SCHEDULE* FY 2011-2012 e- Job Title Minimum Midpoint 534 Electric Pump&Well Technician Nonexempt 312 Geographic Information Systems(GIS)Technician Nonexempt 426 Legal Assistant Nonexempt 602 Maintenance Coordinator Nonexempt 322 Real Property Acquisition Agent Exempt 402 Records&Elections Coordinator Exempt 460 Senior Administrative Assistant Nonexempt 604 Senior Maintenance Worker Nonexempt 704 Signs&Markings Technician Nonexempt 532 Utilities Line Construction Inspector Nonexempt 608 Utilities Operator II Nonexempt Grade 18 $39,096 $48,870 $58,644 Annual 518 Building Inspector I Nonexempt $3,258.00 $4,072.50 $4,887.00 Monthly 232 Contracts Analyst Exempt $18.80 $23.50 $28.19 Hourly 474 Council Liaison Exempt 242 Court Probation Monitor Nonexempt 200 Curation Specialist Exempt 710 Foreman Nonexempt 462 Grants&Housing Coordinator Exempt 514 Housing Rehabilitation Specialist Exempt 208 Human Resources Analyst Exempt 276 Management Assistant Exempt 214 Payroll Administrator Exempt 476 Recreation Coordinator Exempt 324 Senior Real Property Acquisition Agent Exempt 542 Signal Technician II Nonexempt 440 Special Events Coordinator Exempt 530 Utilities Line Inspector/Plan Reviewer Nonexempt Grade 19 $43,008 $53,760 $64,512 Annual 516 Building Inspector II Nonexempt $3,584.00 $4,480.00 $5,376.00 Monthly 540 Community Response Manager Nonexempt $20.68 $25.85 $31.02 Hourly 522 Code Enforcement Officer Nonexempt 400 Deputy Town Clerk Exempt 308 Engineering Technician Nonexempt 512 Facilities Maintenance Supervisor Exempt 252 Geographic Information Systems(GIS)Analyst Nonexempt 212 Management&Budget Analyst Exempt 520 Planner I Nonexempt 302 Plans Examiner Exempt 464 Police Telecommunications Supervisor Nonexempt 326 Risk Management&Safety Coordinator Exempt 210 Senior Accountant Exempt Grade 20 $47,312 $59,140 $70,968 Annual 220 Public Information Officer(PIO) Exempt $3,942.67 $4,928.33 $5,914.00 Monthly 234 Contract Administrator Exempt $22.75 $28.43 $34.12 Hourly 452 Court Supervisor Nonexempt 254 Database Analyst Nonexempt 226 Environmental Project Coordinator Exempt 316 Network Technician Nonexempt 708 Parks Supervisor Exempt 246 Planner II Exempt 470 Police Records Supervisor Nonexempt 236 Project Control Specialist Exempt 318 Public Safety Technology Specialist Nonexempt 216 Purchasing Coordinator Exempt 152 Senior Administrative Manager Exempt 538 Signal Technician III Nonexempt 135 Town of Marano Annual Budget & Fina racial Plan FY 2011-2012 CLASSIFIED SALARY SCHEDULE* FY 2011-2012 482 Utilities Services Supervisor Exempt 268 Utilities Technology Analyst Nonexempt Grade 21 $52,040 $65,050 $78,060 Annual 230 Civil Engineer Exempt $4,336.67 $5,420.83 $6,505.00 Monthly 814 Crime Scene/Property&Evidence Supervisor Exempt 546 Facilities&Fleet Services Manager Exempt 172 Permit Center&Records Manager Exempt 164 Police Telecommunications Manager Exempt 206 Senior Human Resources Analyst Exempt 256 Senior Network Analyst Exempt 332 Software Engineer Exempt 300 Senior Plans Examiner Exempt 502 Superintendent Exempt 334 Utilities Coordinator Exempt 484 Utilities Production&Distribution Supervisor Exempt Grade 22 $57,248 $71,560 $85,872 Annual 222 Associate Town Attorney Exempt $4,770.67 $5,963.33 $7,156.00 Monthly 176 Chief Building Inspector Exempt 238 Construction Manager Exempt 250 Employee Relations Administrator Exempt 328 Principle Plans Examiner Exempt 258 Senior Geographic Information Systems(GIS)Analyst Exempt 240 Technology Supervisor Exempt 266 Traffic Engineer Exempt Grade 23 $62,968 $78,710 $94,452 Annual 261 Assistant Town Attorney Exempt $5,247.33 $6,559.17 $7,871.00 Monthly 228 Capital Improvement Project(CIP) Manager Exempt 264 Cultural Resources Manager Exempt 330 Database Administrator Exempt 202 Economic Development Administrator Exempt 274 Finance Manager Exempt 204 Intergovernmental Affairs Administrator Exempt 244 Planner III Exempt 800 Police Lieutenant Exempt 333 Senior Software Engineer Exempt 150 Utilities Operations Manager Exempt Grade 24 $69,264 $86,580 $103,896 Annual 270 Construction Division Manager Exempt $5,772.00 $7,215.00 $8,658.00 Monthly 170 Court Administrator Exempt 160 Engineering Division Manager Exempt Grade 25 $76,192 $95,240 $114,288 Annual 158 Assistant Public Works Director Exempt $6,349.33 $7,936.67 $9,524.00 Monthly 148 Assistant Utilities Director Exempt 156 Assistant Planning Director Exempt 801 Police Captain Exempt 262 Senior Assistant Town Attorney Exempt 174 Traffic Division Manager Exempt Grade 26 $83,816 $104,770 $125,724 Annual 154 Deputy Town Attorney Exempt $6,984.67 $8,730.83 $10,477.00 Monthly *Excludes positions covered under the MPOA Memorandum of Understanding Effective July 1,2011 **Fair Labor Standards Act 136 Town of Marana Annual Budget & Financial Plea FY 2011-201 MEMORANDUM OF UNDERSTANDING Attachment A SWORN EMPLOYEES STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 0 - 1yr 1.01 - 2yrs 2.01 - 3yrs 3.01 - 4yrs 4.01 - 5yrs 5.01 - 6yrs 6.01 - 7yrs 7.01 + yrs Police Officer Monthly $ 31464.93 $ 31638.18 $ 31820.09 $ 41011.09 $ 4,211.65 $ 4,422.23 $ 4,643.34 $ 4,875.51 Annually $41,579.20 $43,658.16 $45,841.07 $48,133.12 $50,539.78 $53,066.77 $55,720.10 $58,506.11 Bi-Weekly $ 1,599.20 $ 1,679.16 $ 1,763.12 $ 1,851.27 $ 1,943.84 $ 2,041.03 $ 2,143.08 $ 2,250.24 Hourly $ 19.99 $ 20.99 $ 22.04 $ 23.14 $ 24.30 $ 25.51 $ 26.79 $ 28.13 STEP 1 STEP 2 STEP 3 STEP 4 0 - 1yr 1.01 - 2yrs 7701 - 3yrs 7701 + yrs Sergeant Monthly $ 5,120.27 $ 5,376.28 $ 5,645.09 $ 5,927.35 Annually $61,443.20 $64,515.36 $67,741.13 $71,128.18 Bi-weekly $ 21363.20 $ 2,481.36 $ 2,605.43 $ 2,735.70 Hourly $ 29.54 $ 31.02 $ 32.57 $ 34.20 STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 0 - 1yr 1.01 - 2yrs 2.01 - 3yrs 3.01 - 4yrs 4.01 - 5yrs 5.01 - 6yrs 6.01 - 7yrs 7.01 + yrs Detective (Special Assignment) Monthly $ 3,811.60 $ 41002.18 $ 41202.29 $ 41412.40 $ 4,633.02 $ 4,864.68 $ 5,104.16 $ 5,363.30 Annually $45,739.20 $48,026.16 $50,427.47 $52,948.84 $55,596.28 $58,376.10 $61,249.90 $64,359.65 Bi-Weekly $ 1,759.20 $ 1,847.16 $ 1,939.52 $ 2,036.49 $ 2,138.32 $ 2,245.23 $ 2,355.77 $ 2,475.37 Hourly $ 21.99 $ 23.09 $ 24.24 $ 25.46 $ 26.73 $ 28.07 $ 29.47 $ 30.94 NON-SWORN EMPLOYEES STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 0 - 1yr 1.01 - 2yrs 2.01 - 3yrs 3.01 - 4yrs 4.01 - 5yrs 5.01 - 6yrs 6.01 - 7yrs 7.01 + yrs Dispatcher Monthly $ 2,625.62 $2,827.59 $3,029.56 $3,231.53 $3,433.50 $3,635.48 $3,837.45 $4,039.42 Annually $31,507.48 $33,931.10 $36,354.75 $38,778.40 $41,202.05 $43,625.70 $46,049.35 $48,473.00 Bi-Weekly $ 1,211.83 $1,305.04 $1,398.26 $1,491.48 $1,584.69 $1,677.91 $1,771.13 $1,864.35 Hourly $ 15.15 $16.31 $17.48 $18.64 $19.81 $20.97 $22.14 $23.30 Note:Dispatch salaries set from top step at 5%increments from the top step(9596,9096,8596,80%etc.) MOU July 1, 2010 - June 30, 2012 137 Tewin of Marano Annual Budget & Financial Plan FY 2011-2012 MEMORANDUM OF UNDERSTANDING Attachment B ANNUAL JOB TITLE MIN. MID. MAX. Police Records Clerk $26,523 $33,153 $39,784 Crime Scene Specialist $32,315 $40,394 $48,473 Crime Prevention Specialist $37,476 $46,845 $56,213 Crime Analyst $37,476 $46,845 $56,213 MOU July 1, 2010 - June 30, 2012 138 Town of Marano Annual Budget & Financial Plea FY 2011-2012 TEMPORARY SALARY SCHEDULE FY 2011-2012 Job W Class A FLSA* kmm Code .b Title, 480 Intern Nonexempt $7.50 - Hourly 271 Management Intern Nonexempt $12.00 - Hourly 830 Inclusion Aide Nonexempt $10.00 $15.00 Hourly 826 Lifeguard Nonexempt $10.00 - Hourly 828 Lifeguard/WSI Nonexempt $10.50 - Hourly 831 Sports Official Nonexempt $10.00 - Hourly 832 Pool Manager Nonexempt $12.60 - Hourly 816 Regional Emergency Response Planner Nonexempt $21.63 $28.85 Hourly 272 Executive Fellow Exempt $32,304.40 - Annually 143 Airport Manager Exempt $55,000.00 $82,500 Annually 478 Assistant to the Chief of Police Exempt $75,000.00 $90,000.00 Annually *Fair Labor Standards Act Effective July 1,2011 139 The Appendices include information helpful to the reader such as the Town 's Budget Adoption Resolution and the State Auditor General reports and a glossary of terms. r 9MA«ANA7 Appendices tpWN OF 7 9 MARANA 7 gRIZONP This page intentionally left blank Town of Marana Annual Budget& Financial Plan FY 2011-2012 BUDGET RESOLUTION MAIUNA RESOLUTION NO. 2011-69 RELATING TO BUDGET- ADOPTING THE TOWN'S FISCAL YEAR 2011-2012 FINAL BUDGET WHEREAS, in aowrdanee with the provisions of Title 42, Chapter 17, Articles I- 5, Arizona Revised Statutes (A.R.S.), the Marana Town Council did, on May 246, 201111 make an estimate of the d'IffBrent arnounts required to mect the public expenditures/expenses for the ensuing year, also an estimate of revenucs from sources other dum direct taxatiom and the mmount to be raised by taxation upon real and pmonal property of the TowTi of Marana, and WHEREAS, in accordance With said chapter of said title, and fnllowing due publ]"c notice, the Council met on June 21"" 2011, at which mcctffig any taxpayer was privileged to appear and be hcard in favor of or against any of the proposod expenditures/expenses or tax levies,and WHEREAS, it appmn that publication has-bmn duly made as required by law, of said estimates tog or with a -notice that the Town Council would meet on June 21"', 2011, at the office of the Council for the purpose of hearing taxpayers and making tax lees as set forth in said estimates, and WHEREAS, it appears that the sums to be raised by taxation, as specified th==4 do not in the aggregate exceed that amount as computed in.A,R.S. §42-1705 1(A). NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that that the said estimates of revenues and expenditures/expenses shown on the accompanying schedules, as now ffiereascxll reduced, or changed, are hereby adapted as the bud gct of the Town of Marana for the fiscal year 2011-2012. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MAR ANA,ARiZONA,this 21"da 00u=20110.. F 7 d&A Mayor Ed Honea RPA + -ED AS TO FORM: ATTEST., APPROV Ulm odyn ronson Town Clerk F Cas y, own,A 140 TOWN OF MARANA EXHIBIT A PROPOSED FINAL BUDGET FISCAL YEAR 2011-2012 COMMUNITY REVOLVING IMPROVEMENT GRANTS AND GENERAL DEVELOPMEN AFFORDABL DISTRICT CONTRIBUTION FUND T BLOCK E HOUSING BONDS S 1000 2000 2005 2010 2015 Revenues Sales taxes $20,001,725 $ - $ - $ - $ - Property taxes - - - - - Other agency 61979,466 - - - 11228,308 Licenses,fees and permits 11994,250 - - - - Charges for services 9551470 - - - - Fines and forfeiture 660,000 - - - 50,000 Grants and contributions 20,511 285,000 100,000 - 172,620 Investment income 90,000 - - - 11615 Miscellaneous 544,547 - - 110,000 - Total Revenues 311245,969 285,000 100,000 110,000 11452,543 Expenditures Personnel and benefits 20,157,992 - - - 168,515 Contracted services 41831,129 - 75,000 110,000 68,000 Operating supplies&equipment 31169,365 285,000 - - 11279,886 Capital outlay 11874,923 - - - 283,606 Debt service - - - - - Total Expenditures 30,033,409 285,000 75,000 110,000 11800,007 Excess(deficiency)of revenues over expenditures 11212,560 - 25,000 - (347,464) Other financing sources(uses) Transfers in - - 1941150 - - Transfers out (21909,840) - - - - Bond proceeds - - - - - Total other financing sources(uses) (21909,840) - 1941150 - - Changes in Fund Balances (11697,280) - 219,150 - (347,464) Projected Beginning Fund Balance 16,000,000 - 90,500 - 780,000 Ending Fund Balance $ 14,302,720 $ - $ 309,650 $ - $ 432,536 PAGE 1 OF 7 141 TOWN OF MARANA EXHIBIT A PROPOSED FINAL BUDGET FISCAL YEAR 2011-2012 LOCAL LOCAL FILL-THE- TECHNOLOGY TRANSPORTATION HOME FUND JCEF FUND GAP FUND FUND ASSIST 2016 2030 2035 2045 2055 Revenues Sales taxes $ - $ - $ - $ - $ - Property taxes - - - - - Other agency 250,000 - - - 271453 Licenses,fees and permits - - - - - Charges for services - - - - - Fines and forfeiture - 14,000 21700 110,000 - Grants and contributions - - - - - Investment income - - - - - Miscellaneous - - - - - Total Revenues 250,000 14,000 21700 110,000 271453 Expenditures Personnel and benefits - - - 34,615 - Contracted services - 35,800 - 20,000 117,000 Operating supplies&equipment - - 31,000 232,614 - Capital outlay 250,000 51000 - - - Debt service - - - - - Total Expenditures 2501000 40,800 31,000 2871229 117,000 Excess(deficiency) of revenues over expenditures - (26,800) (28,300) (177,229) (89,547) Other financing sources(uses) Transfers in - - - - - Transfers out - - - - - Bond proceeds - - - - - Total other financing sources(uses) - - - - - Changes in Fund Balances - (26,800) (28,300) (177,229) (89,547) Projected Beginning Fund Balance - 26,800 28,300 1771229 169,850 Ending Fund Balance $ - $ - $ - $ - $ 80,303 PAGE 2OF7 142 TOWN OF MARANA EXHIBIT A PROPOSED FINAL BUDGET FISCAL YEAR 2011-2012 SOUTH BENEFIT DESERT HIGHWAY USER MMPC 2008 AREA IMPACT EDUCATION REVENUE BONDS FEES CENTER FUND 2060 2065 3000 3005 Revenues Sales taxes $ - $ - $ - $ - Property taxes - - - - Other agency 21025,885 - - - Licenses,fees and permits - - 240,100 30,000 Charges for services - - - - Fines and forfeiture - - - - Grants and contributions - - - - Investment income 71500 - - - Miscellaneous - - - - Total Revenues 21033,385 - 240,100 30,000 Expenditures Personnel and benefits 5771718 - - - Contracted services 11580,075 - - - Operating supplies&equipment 173,000 - - - Capital outlay 173,910 269,701 291,000 - Debt service - - - - Total Expenditures 21504,703 269,701 291,000 - Excess(deficiency) of revenues over expenditures (471,318) (269,701) (50,900) 30,000 Other financing sources(uses) Transfers in - - - - Transfers out - - (607,535) - Bond proceeds - - - - Total other financing sources(uses) - - (607,535) - Changes in Fund Balances (471,318) (269,701) (658,435) 30,000 Projected Beginning Fund Balance 21980,680 71527,510 21173,525 318,000 Ending Fund Balance $ 21509,362 $ 71257,809 $ 11515,090 $ 348,000 PAGE 3OF7 143 TOWN OF MARANA EXHIBIT A PROPOSED FINAL BUDGET FISCAL YEAR 2011-2012 NORTH BENEFIT PARK AREA IMPACT IMPACT FEES TRANSPORTATION 1/2 CENT OTHER FEES FUND FUND SALES TAX AGENCY 3010 3015 3030 3040 3045 Revenues Sales taxes $ - $ - $ 21424,625 $ - $ - Property taxes - - - - - Other agency - - - - - Licenses,fees and permits 48,500 483,290 - - - Charges for services - - - - - Fines and forfeiture - - - - - Grants and contributions - - - - 33,982,836 Investment income - - - - - Miscellaneous - - - - - Total Revenues 48,500 483,290 21424,625 - 33,982,836 Expenditures Personnel and benefits - - - - - Contracted services - - - - - Operating supplies&equipment - - - - - Capital outlay 251,000 11880,684 21259,924 270,000 33,982,836 Debt service - - - - - Total Expenditures 251,000 11880,684 21259,924 270,000 33,982,836 Excess(deficiency) of revenues over expenditures (202,500) (11397,394) 1641701 (270,000) - Other financing sources(uses) Transfers in - - - - - Transfers out - - (21110,488) - - Bond proceeds - - - - - Total other financing sources(uses) - - (21110,488) - - Changes in Fund Balances (202,500) (11397,394) (11945,787) (270,000) - Projected Beginning Fund Balance 11390,152 31459,920 31493,432 758,459 - Ending Fund Balance $ 11187,652 $ 21062,526 $ 11547,645 $488,459 $ - PAGE 4 OF 7 144 TOWN OF MARANA EXHIBIT A PROPOSED FINAL BUDGET FISCAL YEAR 2011-2012 PIMA 1997 MMPC COUNTY REGIONAL NORTHEAST SERIES BONDS TRANSPORTATION BENEFIT AREA CFD CAPITAL BONDS 3050 3060 3065 3900 4002 Revenues Sales taxes $ - $ - $ - $ - $ - Property taxes - - - 74,332 - Other agency 872,093 21524,500 - - - Licenses,fees and permits - - 323,750 - - Charges for services - - - - - Fines and forfeiture - - - - - Grants and contributions - - - 150,000 - Investment income - - - - - Miscellaneous - - - - - Total Revenues 872,093 21524,500 323,750 224,332 - Expenditures Personnel and benefits 215,093 - - - - Contracted services - - - 8641250 - Operating supplies&equipment - - - - - Capital outlay 657,000 21524,500 - 31950,000 - Debt service - - - - 369,843 Total Expenditures 872,093 21524,500 - 41814,250 369,843 Excess(deficiency) of revenues over expenditures - - 323,750 (41589,918) (369,843) Other financing sources(uses) Transfers in - - - - 369,843 Transfers out - - - - - Bond proceeds - - - 41500,000 - Total other financing sources(uses) - - - 41500,000 369,843 Changes in Fund Balances - - 323,750 (89,918) - Projected Beginning Fund Balance - - 995,520 113,860 - Ending Fund Balance $ - $ - $ 11319,270 $ 23,942 $ - PAGE 5OF7 145 TOWN OF MARANA EXHIBIT A PROPOSED FINAL BUDGET FISCAL YEAR 2011-2012 2003 MMPC 2004 MMPC 2008 MMPC TANGERINE GLADDEN SERIES SERIES SERIES FARMS ID FARMS CFD BONDS BONDS BONDS DEBT SVC DEBT SVC 4003 4004 4005 4006 4900 Revenues Sales taxes $ - $ - $ - $ - $ - Property taxes - - - - 439,631 Other agency - - - - - Licenses,fees and permits - - - - - Charges for services - - - - - Fines and forfeiture - - - - - Grants and contributions - - - - 409,633 Investment income - - - - - Miscellaneous - - - 21110,132 - Total Revenues - - - 21110,132 849,264 Expenditures Personnel and benefits - - - - - Contracted services - - - 11500 - Operating supplies&equipment - - - - - Capital outlay - - - - - Debt service 11376,529 765,863 31250,784 21108,632 858,190 Total Expenditures 11376,529 765,863 31250,784 21110,132 858,190 Excess(deficiency) of revenues over expenditures (11376,529) (765,863) (312501784) - (81926) Other financing sources(uses) Transfers in 11376,529 765,863 31250,784 - - Transfers out - - - - - Bond proceeds - - - - - Total other financing sources(uses) 11376,529 765,863 31250,784 - - Changes in Fund Balances - - - - (81926) Projected Beginning Fund Balance - - - - 543,250 Ending Fund Balance $ - $ - $ - $ - $ 534,324 PAGE 6 OF 7 146 TOWN OF MARANA EXHIBIT A PROPOSED FINAL BUDGET FISCAL YEAR 2011-2012 WATER TOTAL ALL UTILITY AIRPORT WASTEWATER FUNDS 5000 5020 5030 Revenues Sales taxes $ - $ - $ - $22,426,350 Property taxes - - - 513,963 Other agency - - - 13,907,705 Licenses,fees and permits 6121750 - - 31732,640 Charges for services 31494,167 241,000 11854,969 61545,606 Fines and forfeiture - - - 836,700 Grants and contributions - 51697,747 - 40,818,347 Investment income 10,000 - - 109,115 Miscellaneous 81309 10,800 75,000 21858,788 Total Revenues 41125,226 51949,547 11929,969 911749,214 Expenditures Personnel and benefits 11347,015 43,431 348,101 22,892,480 Contracted services 848,962 125,735 415,000 91092,451 Operating supplies&equipment 11004,874 58,505 365,368 61599,612 Capital outlay 21465,500 51697,747 221201,500 79,288,831 Debt service 362,375 - - 91092,216 Total Expenditures 61028,726 51925,418 23,329,969 126,965,590 Excess(deficiency) of revenues over expenditures (11903,500) 241129 (21,400,000) (35,216,376) Other financing sources(uses) Transfers in - - - 51957,169 Transfers out (217,146) (112,160) - (51957,169) Bond proceeds 110001000 - 211400,000 26,900,000 Total other financing sources(uses) 782,854 (112,160) 21,400,000 26,900,000 Changes in Fund Balances (11120,646) (88,031) - (81316,376) Projected Beginning Fund Balance 114341762 - - 4214611749 Ending Fund Balance $ 314,116 $ (88,031) $ - $34,145,373 PAGE 7OF7 147 TOWN OF MARANA Summary Schedule of Estimated Revenues and Expenditures/Expenses Fiscal Year 2012 ESTIMATED ADOPTED FUND REVENUES TOTAL BUDGETED ACTUAL BALANCE/ OTHER THAN FINANCIAL BUDGETED EXPENDITURES/ EXPENDITURES/ NET PROPERTY TAX PROPERTY OTHER FINANCING INTERFUND TRANSFERS RESOURCES EXPENDITURES/ EXPENSES* EXPENSES** ASSETS*** REVENUES TAXES 2012 2012 AVAILABLE EXPENSES FUND 2011 2011 July 1,2011** 2012 2012 SOURCES <USES> IN <OUT> 2012 2012 Primary: 1. General Fund $ 28,013,621 $ 25,508,763 $ 16,000,000 $ $ 31,245,969 $ $ $ $2,909,840 $ 44,336,129 $ 30,033,409 Secondary: 2. Special Revenue Funds 4,501,094 3,002,925 4,253,359 4,275,081 194,150 8,722,590 5,390,739 3. Debt Service Funds Available 7,953,425 7,943,425 543,250 2,959,396 5,763,019 9,265,665 8,731,341 4. Less: Amounts for Future Debt Retirement 5. Total Debt Service Funds 7,953,425 7,943,425 543,250 2,959,396 5,763,019 9,265,665 8,731,341 6. Capital Projects Funds 90,078,187 9,087,740 20,230,378 41,264,026 4,500,000 2,718,023 63,276,381 47,525,988 7. Permanent Funds 8. Enterprise Funds Available 39,864,756 8,434,365 1,434,762 12,004,742 22,400,000 329,306 35,510,198 35,284,113 9. Less:Amounts for Future Debt Retirement 10. Total Enterprise Funds 39,864,756 8,434,365 1,434,762 12,004,742 22,400,000 329,306 35,510,198 35,284,113 11. Internal Service Funds 12. TOTAL ALL FUNDS $ 170,411,083 $ 53,977,218 $ 42,461,749 $ $ 91,749,214 $ 26,900,000 $ $5,957,169 $5,957,169 $161,110,963 $ 126,965,590 EXPENDITURE LIMITATION COMPARISON 2011 2012 1. Budgeted expenditures/expenses $170,411,083 $126,965,590 2. Add/subtract:estimated net reconciling items 3. Budgeted expenditures/expenses adjusted for reconciling items 170,411,083 126,965,590 4. Less:estimated exclusions 5. Amount subject to the expenditure limitation $170,411,083 $126,965,590 6. EEC or voter-approved alternative expenditure limitation $ $ 0 The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore,Schedule B has been omitted. * Includes Expenditure/Expense Adjustments Approved in current year from Schedule E. ** Includes actual amounts as of the date the proposed budget was prepared,adjusted for estimated activity for the remainder of the fiscal year. ***Amounts in this column represent Fund Balance/Net Asset amounts except for amounts not in spendable form(e.g.,prepaids and inventories)or legally or contractually required to be maintained intact(e.g.,principal of a permanent fund). 148 4/11 SCHEDULE A TOWN OF MARANA Summary of Tax Levy and Tax Rate Information Fiscal Year 2012 2011 2012 1. Maximum allowable primary property tax levy. A.R.S. §42-17051(A) $ $ 2. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) $ 3. Property tax levy amounts A. Primary property taxes $ $ B. Secondary property taxes 6037960 5137963 C. Total property tax levy amounts $ 6031960 $ 513,963 4. Property taxes collected* A. Primary property taxes (1) Current year's levy $ (2) Prior years' levies (3) Total primary property taxes $ B. Secondary property taxes (1) Current year's levy $ 591,881 (2) Prior years' levies (3) Total secondary property taxes $ 5917881 C. Total property taxes collected $ 591,881 5. Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 2.8000 2.8000 (3) Total city/town tax rate 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates - As of the date the proposed budget was prepared, the city/town was operating four special assessment districts for which seconc property taxes are levied. For information pertaining to these special assessment district: and their tax rates, please contact the city/town. * Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. 4/11 SCHENJLE B TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 ESTIMATED ACTUAL REVENUES REVENUES* ESTIMATED REVENUES SOURCE OF REVENUES 2011 2011 2012 GENERAL FUND Local taxes Sales Taxes $ 1859833515 $ 1910365080 $ 2030015725 Licenses and permits Building and development fees 113723200 174847685 1,4081750 Business and license fees 1253000 1271540 1301000 Franchise fees 3005000 5127950 3257000 Other licenses and fees 1301500 Intergovernmental State shared sales tax 270043971 210013865 216453023 Urban revenue sharing 276007828 2,6007828 279507856 Auto lieu 170657067 170107650 173837587 Charges for services Charges for services 2903500 8617665 955,470 Fines and forfeits Court fines and fees 7357000 6517000 6607000 Interest on investments Investment income 753000 647470 901000 Miscellaneous Lease income 5827750 Other miscellaneous income 5687789 3357275 5657058 Total General Fund $ 287037620 $ 2876877008 $ 3172457969 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/11 SCHE66LE C Page 3 of 8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 ESTIMATED ACTUAL REVENUES REVENUES* ESTIMATED REVENUES SOURCE OF REVENUES 2011 2011 2012 SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway user revenue $ 138103902 $ 117651475 $ 230253885 Investment income 77500 57215 77500 $ 118187402 $ 177707690 $ 210337385 Local Transportation Asssitance Fund Local transportation assistance $ $ 275453 $ 275453 $ $ 275453 $ 275453 Local Transportation Asssitance Fund Local transportation assistance $ $ 275453 $ 275453 Other Special Revenue Funds Affordable Housing Revolving Fund $ 1005000 $ 27758 $ 1001000 HOME Fund 2503000 2503000 Local JCEF Fund 147250 147881 147000 Fill the GAP Fund 23500 37278 2,700 Local Technology Enhancement Fund $ 1103000 $ 1107160 $ 1101000 Community Development Block Grants Fund 541,000 2371650 2857000 Other Grants Fund 131063465 7113650 134525543 $ 271247215 $ 170597460 $ 272147243 Total Special Revenue Funds $ 319427617 $ 278577603 $ 472757081 DEBT SERVICE FUNDS Tangerine Farms Road Improvement District $ 21136,088 $ 271367088 $ 27110,132 Community Facilities District Debt Service Fund 640,730 6407730 849,264 $ 277767818 $ 277767818 $ 279597396 Total Debt Service Funds $ 277767818 $ 277767818 $ 279597396 CAPITAL PROJECTS FUNDS Transportation Fund $ 2,002,591 $ 2,2537450 $ 2,4247625 Impact Fee Funds 9341000 8377480 8017890 Other Capital Projects 7416405746 550515980 3757031179 $ 7775777337 $ 871427910 $ 4079297694 Tangerine Farms Road Improvement District $ 1103000 $ 981250 $ 1101000 Community Facilities District Capital Projects 236,832 1377450 2247332 $ 3467832 $ 2357700 $ 3347332 Total Capital Projects Funds $ 77,924,169 $ 8,378,610 $ 41,2647026 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/11 SCHEBULE C Page 4 of 8 TOWN OF MARANA Summary by Fund Type of Revenues Other Than Property Taxes Fiscal Year 2012 ESTIMATED ACTUAL REVENUES REVENUES* ESTIMATED REVENUES SOURCE OF REVENUES 2011 2011 2012 ENTERPRISE FUNDS Water Fund Charges for services $ 33355,970 $ 372455850 $ 3,4943167 Water impact fees 6037000 4397750 6127750 Interest 10,000 47350 107000 Miscellaneous 81396 53725 81309 $ 379777366 $ 376957675 $ 471257226 Airport Fund User fees $ 2403000 $ 2447250 $ 2411000 Grants 3573350 365450 536971747 Miscellaneous 107800 $ 5973350 $ 2805700 $ 539495547 Wastewater Fund Charges for services $ $ $ 1,8547969 Miscellaneous 757000 $ $ $ 179297969 Total Enterprise Funds $ 415747716 $ 379767375 $ 1270047742 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. TOTAL ALL FUNDS $ 117,921,940 $ 46,676,414 $ 91,749,214 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 4/11 SCHE66LE C Page 5 of 8 TOWN OF MARANA Summary by Fund Type of Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 2012 OTHER FINANCING INTERFUND TRANSFERS 2012 2012 FUND SOURCES <USES> IN <OUT> GENERAL FUND Series 1997 Debt $ $ $ $ 1527697 Series 2003 Debt 173767529 Series 2004 Debt 7657863 Series 2008 Debt 4207601 Revolving Affordable Housing Fund 1947150 Total General Fund $ $ $ $ 219097840 SPECIAL REVENUE FUNDS Revolving Affordable Housing Fund $ $ $ 1947150 $ Total Special Revenue Funds $ $ $ 1947150 $ DEBT SERVICE FUNDS Series 1997 Debt $ $ $ 3697843 $ Series 2003 Debt 173767529 Series 2004 Debt 7657863 Series 2008 Debt 372507784 Total Debt Service Funds $ $ $ 577637019 $ CAPITAL PROJECTS FUNDS Transportation Fund $ $ $ $ 211107488 South Transportation Impact Fee 6077535 CFD Capital Projects 475007000 Total Capital Projects Funds $ 415001000 $ $ $ 217181023 PERMANENT FUNDS Total Permanent Funds $ $ $ $ ENTERPRISE FUNDS Water Utility $ 110001000 $ $ $ 2177146 Airport 1127160 Wastewater 2114001000 Total Enterprise Funds $ 22,400,000 $ $ $ 3297306 INTERNAL SERVICE FUNDS Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ 261 900,000 $ $ 5,957,169 $ 519577169 4/11 SCH Ebb LE D TOWN OF MARANA Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 2012 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES FUND/DEPARTMENT 2011 2011 2011 2012 GENERALFUND Non-departmental $ 3,509,320 $ $ 2,662,872 $ 2,723,895 Mayor and Council 259,773 238,268 276,623 Town Manager 9711894 749,023 741,906 Town Clerk 376,693 298,133 240,788 Human Resources 404,178 377,006 496,968 Finance and Accounting 709,988 699,233 787,143 Legal 7521282 728,989 784,279 Technology Serivices 1,499,730 1,468,423 1,764,511 Strategic Initiatives 569,286 Development Services Admin 180,389 167,839 192,564 Permits and Records 472,374 480,812 525,858 Building Safety 473,071 402,378 474,761 Planning 486,155 512,371 547,226 Engineering 1,377,672 1,341,450 1,484,069 Police 8,920,634 8,278,260 9,873,156 Courts 9211869 844,464 947,800 Public Services Admin 411,704 438,095 426,642 Public Works 2,139,225 1,937,438 2,462,043 Parks and Recreation 2,702,957 2,453,849 2,609,156 Community Development 2021313 206,492 229,812 Capital Outlay 1,241,400 1,223,368 1,874,923 Total General Fund $ 28,013,621 $ $ 25,508,763 $ 30,033,409 SPECIAL REVENUE FUNDS Highway User Revenue Fund $ 1,931,116 $ $ 1,794,950 $ 2,504,703 LTAF 175,000 155,960 117,000 Revolving Affordable Housing 751000 49,475 75,000 HOME Fund 250,000 250,000 Local JCEF Fund 40,800 990 40,800 Fill the GAP Fund 31,000 31,000 Local Technology Fund 2861855 52,250 287,229 CDBG 541,000 237,650 285,000 Other Grants Fund 1,1701323 711,650 1,800,007 Total Special Revenue Funds $ 4,501,094 $ $ 3,002,925 $ 5,390,739 DEBT SERVICE FUNDS Series 1997 Debt $ 376,115 $ $ 376,115 $ 369,843 Series 2003 Debt 1,380,729 1,380,729 1,376,529 Series 2004 Debt 747,050 747,050 765,863 Series 2008 Debt 2,672,713 2,672,713 3,250,784 Tangerine Farms ID Debt 2,136,088 2,126,088 2,110,132 Community Facilities Debt 640,730 640,730 858,190 Total Debt Service Funds $ 7,953,425 $ $ 7,943,425 $ 8,731,341 CAPITAL PROJECTS FUNDS Transportation Fund $ 3,197,538 $ $ 2,245,095 $ 2,259,924 1/2 Cent Sales Tax 718,000 286,125 270,000 Impact Fee Funds 1,590,739 576,950 2,422,684 Tangerine Farms ID 110,000 37,590 110,000 Other Capital Projects 82,168,256 5,051,980 37,649,130 CFD Capital Projects 2,293,654 890,000 4,814,250 Total Capital Projects Funds $ 90,078,187 $ $ 9,087,740 $ 47,525,988 ENTERPRISE FUNDS Water Operating $ 3,153,933 $ $ 3,027,840 $ 3,578,992 Water Capital 36,142,000 5,075,325 2,449,734 Airport Operating 211,473 294,750 227,671 Airport Capital 357,350 36,450 5,697,747 Wastewater Operating 1,929,969 Wastewater Capital 21,400,000 Total Enterprise Funds $ 39,864,756 $ $ 8,434,365 $ 35,284,113 INTERNAL SERVICE FUNDS Total Internal Service Funds $ $ $ $ TOTAL ALL FUNDS $ 170,411,083 $ $ 53,977,218 $ 126,965,590 * Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared,plus estimated expenditures/expenses for the remainder of the fiscal year. 154 4/11 SCHEDULE E TOWN OF MARANA Summary by Department of Expenditures/Expenses Fiscal Year 2012 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES* EXPENSES DEPARTMENT/FUND 2011 2011 2011 2012 Police: General Fund $ 8,920,634 $ $ 81563,810 $ 91873,156 Other Grants 320,323 3137740 3977401 Department Total $ 9,240,957 $ $ 8,877,550 $ 10,270,557 Court: General Fund $ 921,869 $ $ 903,432 $ 947,800 Local JCEF 401800 990 351800 Fill the Gap 31,000 31,000 Local Tech Enhancement 2861855 521250 2871229 Department Total $ 1,280,524 $ $ 956,672 $ 1,301,829 Public Works: General Fund $ 2,139,225 $ $ 119375438 $ 21462,043 Other Capital Projects 287,825 2237590 Highway User Revenue Fund 1,8945206 11794,950 21330,793 Department Total $ 4,321,256 $ $ 3,955,978 $ 4,792,836 Community Development: General Fund $ 202,313 $ $ 2067492 $ 229,812 CDBG 541,000 2377650 2857000 Revolving Affordable Housing 75,000 497475 757000 HOME 250,000 2507000 LTAF 1751000 155,960 117,000 Other Capital Projects 11300,000 117547000 Department Total $ 2,543,313 $ $ 649,577 $ 2,710,812 4/11 SCHE6bLE F Town of Marana Annual Budget & Financial Plan FY 2011-2012 GLOSSARY OF T The Town of Marana's Annual Budget is structured to be understandable and meaningful to the general public and organizational users. With this in mind, this glossary is provided as a tool to assist those who are unfamiliar with budgeting terms or terms specific to Marana's budgeting process. Accrual Basis - A basis of accounting in which transactions are recognized at the time they are incurred, as opposed to when cash is received or spent. Adopted Budget—A formal action taken by the Town Council that sets the spending limits for the fiscal yea r. Appropriation -Authorization by the Town Council which permits the Town to incur obligations to make expenditures for a specific purpose. Balanced Budget—A budget in which recurring revenues equal recurring expenditures. Bond —A Town issued debt instrument to repay the specific amount of the money (the face value of the bond) on the designated maturity dates with accrued interest. Bonds are used primarily to finance capital projects and are a promise to pay. Budget Calendar - The schedule of key dates in preparation, adoption and administration of the budget. Budget Message - The opening section of the budget document from the Town Manager which provides a general summary of highlighting the most important aspects of the budget, changes from the previous fiscal year, key issues impacting the budget and recommendations regarding the financial policy for the upcoming period. Capital Improvement— Includes any expenditure over $100,000 for repair and replacement of existing infrastructure as well as development of new facilities to accommodate future growth. Capital Outlay— Purchase of an asset with a value greater than $1,000 that is intended to continue to be held or used for a period greater than five years. Capital Outlay can be land, buildings, machinery, vehicles, furniture and other equipment. Capitalized Labor — All direct costs of labor that can be identified or associated with and are properly allocable to the construction, modification, or installation of specific items of capital assets and, as such, can thereby be written down over time via a depreciation or amortization schedule as capitalized costs. Carry-Over (Forward) — Year-end savings that can be carried forward to cover expenses of the next fiscal year. These funds also pay for encumbrances from the prior year. Cash Basis - A basis of accounting in which transactions are recognized only when cash is increased or decreased. Central Arizona Project (CAP) — Designed to bring about 1.5 million acre-feet of Colorado River water per year to Pima, Pinal and Maricopa counties by means of wastewater treatment. Community Development Block Grant (CDBG) — Federal Grant Funds provided on an annual basis to support specific programs identified by Council. 156 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Comprehensive Annual Financial Report (CAFR) —The official annual report for the Town prepared in accordance with generally accepted accounting principles (GAAP) and in conformance with standards of financial reporting as established by the Governmental Accounting Standards Board (GASB) using guidelines recommended by the Government Finance Officers Association (GFOA). The CAFR includes financial statements and analysis, along with statistical data on financial, nonfinancial, and demographic trends. It is also used by bond rating agencies, such as Moody's, Standard & Poor's, and Fitch, to determine credit risk, and thus interest rates, for bonds issued by the Town. Contingency — An amount included in the budget that is not designated for a specific purpose. The contingency amount is budgeted for emergencies and unforeseen events, but must be approved by Council prior to its use. Debt Service Fund —A segregated fund used to account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Disbursement- The expenditure of money from an account. Employee Benefits - Contributions made by a government to meet commitments or obligations to employees. Included are the government's share of costs for Social Security, pensions, and medical and disability insurance plans. Encumbrance - The commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a specified future expenditure. Enterprise Funds — A fund used to account for operations (a) that are financed and operated in a manner similar to private business enterprises where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes. Executive Team —Top level management in the Town that are pulled together to focus on the Town's mission, direction and organizational changes needed as defined by the General and Strategic plans or guidance from the Town Council. Estimate - Estimate, as used throughout the budget document, represents the projected year-end balance. Federal Emergency Management Agency (FEMA) — FEMA's mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from, and mitigate all hazards. Fees - Charges for specific services. Fees are adopted annually via the Town's Comprehensive Fee Schedule, whose adoption coincides with the annual budget adoption. Fiscal Year (FY) — A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations. The Town of Marana's fiscal year is from July 1 through June 30. Full-Time Equivalent (FTE) — A position is converted to the decimal equivalent of a full-time position based on 2,080 hours per year. For example, a part-time clerk working 20 hours per week would be equivalent to 0.50 FTE. 157 Town of Marana Annual Budget & Financial Plan FY 2011-2012 Fund — A system of accounts that segregates all financial transactions for restricted or designated uses by a government entity. The fund categories used within the Town of Marana are the General Fund, Special Revenue Funds, Capital Projects Fund, Debt Service Fund, Enterprise Funds. Fund Balance—An accumulated balance or carry over that occurs when actual revenues exceed actual expenditures. General Fund — The General Fund is used to account for all financial resources except those accounted for in other funds. The General Fund is the Town's principal financing vehicle for general government services and is funded largely by development fees and local and state sales tax revenue. Goal - An observable and measurable end result having one or more objectives to be achieved within a stated timeframe. Goals are the basic planning tools underlying all strategic activities. Along with objectives, they serve as the basis for policy and performance appraisals. Grants — Contributions or gifts of cash or other assets from another government or private entity to be used or expended for a specified purpose, activity, or facility. Highway Users Revenue Fund (HURF) — Funds allocated by the state to fund the construction and maintenance of the Town's highway and street system. This is a major funding source for the Public Works Department and provides funds for the maintenance of the Town's roads and connecting infrastructure. Infrastructure — Transportation, communication, sewage, water, and electric systems are all a part of the Town's basic infrastructure. These systems tend to be high cost investments however, they are needed for the Town to be efficient and productive. Intergovernmental Agreement (IGA) — A contract between governmental entities as authorized by State law. Operating Revenue - Funds that a government receives as income to pay for ongoing operations, including taxes, user fees, interest earnings and grants. Operating revenues are used to pay for recurring, non-capital expenses. Ordinance - An ordinance is a formal legislative enactment by the governing body of a municipality. If it is not in conflict with any higher form of law, such as a state statute or a constitutional provision, it has the full force and effect of law within the boundaries of the municipality to which it applies. Park Improvement Districts — Park Improvement Districts provide a method to maintain the parks within specific areas and charge the cost to the benefited property with the property tax bill. Per capita —A unit of measure that indicates the amount of some quantity per person in the Town. Performance Measures — Indication of levels of activity, results of operations or outcomes of operations. Resolution - A special or temporary order of a legislative body requiring less legal formality than an ordinance or statute. Reserve—To set aside a portion of a fund balance to guard against economic downturn or emergencies. Right of Way (ROW) —Any sidewalk, planting strip, alley, street, or pathway, improved or unimproved, that is dedicated to public use. The term includes any strip of land over which public facilities such as highways, railroads, or power lines are built. 158 Town of Marana Annual Budget & Financial Plan FY 2011-2012 State Shared Revenue — Distribution of revenue collected by the State and shared based on established formulae that typically rely on population estimates. System Development Fee (SDF)— Fees collected at the time a building permit is issued to pay for the cost of capital improvements required due to growth. Transfers— Movement of cash from one fund to another to reimburse costs or provide financial support. Unified Land Development Code (ULDC) —A compilation of Town Codes that govern subdivision and development of lands. Water Infrastructure Finance Authority (WIFA) — An independent agency of the state of Arizona and is authorized to finance the construction, rehabilitation and/or improvement of drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects. Zoning —A specific legal classification of property for purpose of development. 159 Town of Marana �pW N OF 1 1555 West Civic Center Drive Marana., Arizona 85653 Phone: (520) 382-1900 9 MARANA Fax: (520) 382-1902 g21ZpNP www.marana.com