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HomeMy WebLinkAboutMarana Council Study Session Agenda Packet 06-22-2021MARANA TOWN COUNCIL STUDY SESSION NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Second Floor Conference Center, June 22, 2021, at or after 3:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on June 22, 2021, at or after 3:00 PM located in the Second Floor Conference Center  of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. The Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange the accommodation. This Notice and Agenda posted no later than 24 hours prior to the meeting at the Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE Marana Study Session 06/22/2021 1 of 25 APPROVAL OF AGENDA DISCUSSION/DIRECTION/POSSIBLE ACTION D1 Resolution No. 2021-100: Relating to Administration; approving and authorizing the Town Manager to execute an agreement through the State of Arizona for funding from the U.S. Department of the Treasury for Coronavirus Local Fiscal Recovery Funds as part of the American Rescue Plan Act (ARPA). (Kristin Taft) D2 Resolution No. 2021-101: Relating to Water; approving Marana Water Department Water Service Area Maps; rescinding and replacing Marana Resolution No. 2016-013; and delegating authority to the Marana Water Director to update certain information in the Water Service Area Maps (Jing Luo) D3 Relating to Budget; presentation, discussion and possible direction regarding funding sources to support service levels in a growing community (Terry Rozema and Erik Montague) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Marana Study Session 06/22/2021 2 of 25    Council-Study Session   D1        Meeting Date:06/22/2021   To:Mayor and Council From:Kristin Taft, Grants Manager Date:June 22, 2021 Strategic Plan Focus Area: Not Applicable Subject:Resolution No. 2021-100: Relating to Administration; approving and authorizing the Town Manager to execute an agreement through the State of Arizona for funding from the U.S. Department of the Treasury for Coronavirus Local Fiscal Recovery Funds as part of the American Rescue Plan Act (ARPA). (Kristin Taft) Discussion: The Town of Marana is eligible to receive funding as a "non-entitlement" unit of government (NEU) from the American Rescue Plan Act through the State of Arizona. The American Rescue Plan Act authorized the Department of the Treasury (Treasury) to make payments to recipients from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund.  The Town of Marana will be allocated $16,375,046. Funds will be paid in two equal payments, with the second payment no earlier than twelve months after the first.   Funding may be used for a variety of reasons including response to the public health emergency with respect to the Coronavirus Disease 2019 (COVID–19), to respond to workers performing essential work during the COVID–19 public health emergency by providing premium pay to eligible workers, for the provision of government services to the extent of the reduction in revenue of such metropolitan city, nonentitlement unit of local government, or county due to the COVID–19 public health emergency, to make necessary investments in water, sewer, or broadband infrastructure, or to transfer funds to private nonprofit organizations. The grant period of performance for this award begins once the agreement is executed and ends on December 31, 2026. Financial Impact: Fiscal Year:2022 Marana Study Session 06/22/2021 3 of 25 Budgeted Y/N: Yes Amount:$5,850,000 Revenue of $5,850,000 has been programmed in the Water Capital Fund. No match required from the Town of Marana.  Budget expenditure authority is available for water related projects. Additional budget capacity may be made available as needed based on the timing of projects that will use ARPA as the funding source. Staff Recommendation: Staff recommends that the Town Manager be authorized to execute the grant agreement to receive funding from the American Rescue Plan Act (ARPA). Suggested Motion: I move to adopt Resolution No. 2021-100 approving and authorizing the Town Manager to execute an agreement through the State of Arizona for funding from the U.S. Department of the Treasury for Coronavirus Local Fiscal Recovery Funds as part of the American Rescue Plan Act (ARPA). Attachments Resolution No. 2021-100 American Rescue Plan Act (ARPA) Terms and Conditions Title VI Assurances Marana Study Session 06/22/2021 4 of 25 MARANA RESOLUTION NO. 2021-100 RELATING TO ADMINIST RATION; APPROVING AND AUTHORIZING THE TOWN MANAGER TO EXECUTE AN AGREEMENT THROUGH THE STATE OF ARIZONA FOR FUNDING FROM THE U.S. DEPARTMENT OF THE TREASURY FOR CORONAVIRUS LOCAL FISCAL RECOVERY FUNDS AS PART OF THE AMERICAN RESCUE PLAN ACT (ARP A) WHEREAS the American Rescue Plan Act (ARPA) provides a substantial infusion of resources to address the economic fallout from the COVID -19 pandemic and lay the foundation for a strong and equitable recovery; and WHEREAS ARPA authorized the Department of the Treasury to make payments to recipients from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund; and WHEREAS the Town of Marana is eligible to receive fu nding from ARPA through the State of Arizona as a "non-entitlement" unit of government; and WHEREAS the Town of Marana will be allocated $16,375,046 in two equal payments; and WHEREAS the funding can be used for, but is not limited to, addressing negative economic impacts caused by the public health emergency, replacing lost public sector revenue, or investing in water and sewer infrastructure ; and WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests of its citizens to enter into this grant agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. The agreement through the State of Arizona for funding from the U.S. Department of the Treasury for Coronavirus Local Fiscal Recovery Funds as part of the American Rescue Plan Act incorporated by this reference in this resolution as Exhibit A is hereby approved, and the Town Manager is hereby authorized and directed to execute it for and on behalf of the Town of Marana . SECTION 2. The Town’s Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the grant agreement . Marana Study Session 06/22/2021 5 of 25 PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 22nd day of June, 2021. Mayor Ed Honea ATTEST: Cherry L. Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Study Session 06/22/2021 6 of 25 __________________________________________________ __________________________________________________ OMB Approved No. 1505-0271 Expiration Date: November 30, 2021 U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS STATE AND LOCAL FISCAL RECOVERY FUNDS and address: Recipient name DUNS Number: 098034143 Taxpayer Identification Number: 86-0331775 Assistance Listing Number: 21.027 Sections 602(b) and 603(b) of the Social Security Act (the Act) as added by section 9901 of the American Rescue Plan Act, Pub. L. No. 117-2 (March 11, 2021) authorize the Department of the Treasury (Treasury) to make payments to certain recipients from the Coronavirus State Fiscal Recovery Fund and the Coronavirus Local Fiscal Recovery Fund. Recipient hereby agrees, as a condition to receiving such payment from Treasury, to the terms attached hereto. Recipient: Authorized Representative: Title: Date signed: U.S. Department of the Treasury: Authorized Representative: Title: Date: PAPERWORK REDUCTION ACT NOTICE The information collected will be used for the U.S. Government to process requests for support. The estimated burden associated with this collection of information is 15 minutes per response. Comments concerning the accuracy of this burden estimate and suggestions for reducing this burden should be directed to the Office of Privacy, Transparency and Records, Department of the Treasury, 1500 Pennsylvania Ave., N.W., Washington, D.C. 20220. DO NOT send the form to this address. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid control number assigned by OMB. Town of Marana11555 W. Civic Center DriveMarana, AZ 85653 Terry Rozema Town Manager Marana Study Session 06/22/2021 7 of 25 1. 2. 3. 4. 5. 6. 7 . 8. U.S. DEPARTMENT OF THE TREASURY CORONAVIRUS LOCAL FISCAL RECOVERY FUND AWARD TERMS AND CONDITIONS Use of Funds. a. Recipient understands and agrees that the funds disbursed under this award may only be used in compliance with section 603(c) of the Social Security Act (the Act), Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing. b. Recipient will determine prior to engaging in any project using this assistance that it has the institutional, managerial, and financial capability to ensure proper planning, management, and completion of such project. Period of Performance. The period of performance for this award begins on the date hereof and ends on December 31, 2026. As set forth in Treasury’s implementing regulations, Recipient may use award funds to cover eligible costs incurred during the period that begins on March 3, 2021, and ends on December 31, 2024. Reporting. Recipient agrees to comply with any reporting obligations established by Treasury as they relate to this award. Maintenance of and Access to Records a. Recipient shall maintain records and financial documents sufficient to evidence compliance with section 603(c) of the Act, Treasury’s regulations implementing that section, and guidance issued by Treasury regarding the foregoing. b. The Treasury Office of Inspector General and the Government Accountability Office, or their authorized representatives, shall have the right of access to records (electronic and otherwise) of Recipient in order to conduct audits or other investigations. c. Records shall be maintained by Recipient for a period of five (5) years after all funds have been expended or returned to Treasury, whichever is later. Pre-award Costs. Pre-award costs, as defined in 2 C.F.R. § 200.458, may not be paid with funding from this award. Administrative Costs. Recipient may use funds provided under this award to cover both direct and indirect costs. Cost Sharing. Cost sharing or matching funds are not required to be provided by Recipient. Conflicts of Interest. Recipient understands and agrees it must maintain a conflict of interest policy consistent with 2 C.F.R. § 200.318(c) and that such conflict of interest policy is applicable to each activity funded under this award. Recipient and subrecipients must disclose in writing to Treasury or the pass-through entity, as appropriate, any potential conflict of interest affecting the awarded funds in accordance with 2 C.F.R. § 200.112. Marana Study Session 06/22/2021 8 of 25 9. Compliance with Applicable Law and Regulations. a. Recipient agrees to comply with the requirements of section 603 of the Act, regulations adopted by Treasury pursuant to section 603(f) of the Act, and guidance issued by Treasury regarding the foregoing. Recipient also agrees to comply with all other applicable federal statutes, regulations, and executive orders, and Recipient shall provide for such compliance by other parties in any agreements it enters into with other parties relating to this award. b. Federal regulations applicable to this award include, without limitation, the following: i. Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 C.F.R. Part 200, other than such provisions as Treasury may determine are inapplicable to this Award and subject to such exceptions as may be otherwise provided by Treasury. Subpart F – Audit Requirements of the Uniform Guidance, implementing the Single Audit Act, shall apply to this award. ii. Universal Identifier and System for Award Management (SAM), 2 C.F.R. Part 25, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 25 is hereby incorporated by reference. iii. Reporting Subaward and Executive Compensation Information, 2 C.F.R. Part 170, pursuant to which the award term set forth in Appendix A to 2 C.F.R. Part 170 is hereby incorporated by reference. iv. OMB Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement), 2 C.F.R. Part 180, including the requirement to include a term or condition in all lower tier covered transactions (contracts and subcontracts described in 2 C.F.R. Part 180, subpart B) that the award is subject to 2 C.F.R. Part 180 and Treasury’s implementing regulation at 31 C.F.R. Part 19. v. Recipient Integrity and Performance Matters, pursuant to which the award term set forth in 2 C.F.R. Part 200, Appendix XII to Part 200 is hereby incorporated by reference. vi. Governmentwide Requirements for Drug-Free Workplace, 31 C.F.R. Part 20. vii. New Restrictions on Lobbying, 31 C.F.R. Part 21. viii. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (42 U.S.C. §§ 4601-4655) and implementing regulations. ix. Generally applicable federal environmental laws and regulations. c. Statutes and regulations prohibiting discrimination applicable to this award include, without limitation, the following: i. Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq.) and Treasury’s implementing regulations at 31 C.F.R. Part 22, which prohibit discrimination on the basis of race, color, or national origin under programs or activities receiving federal financial assistance; Marana Study Session 06/22/2021 9 of 25 10. _____ _ 11. ___ _ 12. _____ _ 13. ___ _ 14. ------------ ii. The Fair Housing Act, Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), which prohibits discrimination in housing on the basis of race, color, religion, national origin, sex, familial status, or disability; iii. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794), which prohibits discrimination on the basis of disability under any program or activity receiving federal financial assistance; iv. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101 et seq.), and Treasury’s implementing regulations at 31 C.F.R. Part 23, which prohibit discrimination on the basis of age in programs or activities receiving federal financial assistance; and v. Title II of the Americans with Disabilities Act of 1990, as amended (42 U.S.C. §§ 12101 et seq.), which prohibits discrimination on the basis of disability under programs, activities, and services provided or made available by state and local governments or instrumentalities or agencies thereto. Remedial Actions. In the event of Recipient’s noncompliance with section 603 of the Act, other applicable laws, Treasury’s implementing regulations, guidance, or any reporting or other program requirements, Treasury may impose additional conditions on the receipt of a subsequent tranche of future award funds, if any, or take other available remedies as set forth in 2 C.F.R. § 200.339. In the case of a violation of section 603(c) of the Act regarding the use of funds, previous payments shall be subject to recoupment as provided in section 603(e) of the Act. Hatch Act. Recipient agrees to comply, as applicable, with requirements of the Hatch Act (5 U.S.C. §§ 1501-1508 and 7324-7328), which limit certain political activities of State or local government employees whose principal employment is in connection with an activity financed in whole or in part by this federal assistance. False Statements. Recipient understands that making false statements or claims in connection with this award is a violation of federal law and may result in criminal, civil, or administrative sanctions, including fines, imprisonment, civil damages and penalties, debarment from participating in federal awards or contracts, and/or any other remedy available by law. Publications. Any publications produced with funds from this award must display the following language: “This project [is being] [was] supported, in whole or in part, by federal award number [enter project FAIN] awarded to [name of Recipient] by the U.S. Department of the Treasury.” Debts Owed the Federal Government. a. Any funds paid to Recipient (1) in excess of the amount to which Recipient is finally determined to be authorized to retain under the terms of this award; (2) that are determined by the Treasury Office of Inspector General to have been misused; or (3) that are determined by Treasury to be subject to a repayment obligation pursuant to section 603(e) of the Act and have not been repaid by Recipient shall constitute a debt to the federal government. b. Any debts determined to be owed the federal government must be paid promptly by Marana Study Session 06/22/2021 10 of 25 15. ___ _ 16 . ---------- 17. --------------- 18. ------------- Recipient. A debt is delinquent if it has not been paid by the date specified in Treasury’s initial written demand for payment, unless other satisfactory arrangements have been made or if the Recipient knowingly or improperly retains funds that are a debt as defined in paragraph 14(a). Treasury will take any actions available to it to collect such a debt. Disclaimer. a. The United States expressly disclaims any and all responsibility or liability to Recipient or third persons for the actions of Recipient or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this award or any other losses resulting in any way from the performance of this award or any contract, or subcontract under this award. b. The acceptance of this award by Recipient does not in any way establish an agency relationship between the United States and Recipient. Protections for Whistleblowers. a. In accordance with 41 U.S.C. § 4712, Recipient may not discharge, demote, or otherwise discriminate against an employee in reprisal for disclosing to any of the list of persons or entities provided below, information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. b. The list of persons and entities referenced in the paragraph above includes the following: i. A member of Congress or a representative of a committee of Congress; ii. An Inspector General; iii. The Government Accountability Office; iv. A Treasury employee responsible for contract or grant oversight or management; v. An authorized official of the Department of Justice or other law enforcement agency; vi. A court or grand jury; or vii. A management official or other employee of Recipient, contractor, or subcontractor who has the responsibility to investigate, discover, or address misconduct. c. Recipient shall inform its employees in writing of the rights and remedies provided under this section, in the predominant native language of the workforce. Increasing Seat Belt Use in the United States. Pursuant to Executive Order 13043, 62 FR 19217 (Apr. 18, 1997), Recipient should encourage its contractors to adopt and enforce on-the- job seat belt policies and programs for their employees when operating company-owned, rented or personally owned vehicles. Reducing Text Messaging While Driving. Pursuant to Executive Order 13513, 74 FR 51225 (Oct. 6, 2009), Recipient should encourage its employees, subrecipients, and contractors to adopt and enforce policies that ban text messaging while driving, and Recipient should establish workplace safety policies to decrease accidents caused by distracted drivers. Marana Study Session 06/22/2021 11 of 25 ASSURANCES OF COMPLIANCE WITH CIVIL RIGHTS REQUIREMENTS ASSURANCES OF COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964 As a condition of receipt of federal financial assistance from the Department of the Treasury, the recipient named below (hereinafter referred to as the “Recipient”) provides the assurances stated herein. The federal financial assistance may include federal grants, loans and contracts to provide assistance to the Recipient’s beneficiaries, the use or rent of Federal land or property at below market value, Federal training, a loan of Federal personnel, subsidies, and other arrangements with the intention of providing assistance. Federal financial assistance does not encompass contracts of guarantee or insurance, regulated programs, licenses, procurement contracts by the Federal government at market value, or programs that provide direct benefits. The assurances apply to all federal financial assistance from or funds made available through the Department of the Treasury, including any assistance that the Recipient may request in the future. The Civil Rights Restoration Act of 1987 provides that the provisions of the assurances apply to all of the operations of the Recipient’s program(s) and activity(ies), so long as any portion of the Recipient’s program(s) or activity(ies) is federally assisted in the manner prescribed above. 1. Recipient ensures its current and future compliance with Title VI of the Civil Rights Act of 1964, as amended, which prohibits exclusion from participation, denial of the benefits of, or subjection to discrimination under programs and activities receiving federal financial assistance, of any person in the United States on the ground of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury Title VI regulations at 31 CFR Part 22 and other pertinent executive orders such as Executive Order 13166, directives, circulars, policies, memoranda, and/or guidance documents. 2. Recipient acknowledges that Executive Order 13166, “Improving Access to Services for Persons with Limited English Proficiency,” seeks to improve access to federally assisted programs and activities for individuals who, because of national origin, have Limited English proficiency (LEP). Recipient understands that denying a person access to its programs, services, and activities because of LEP is a form of national origin discrimination prohibited under Title VI of the Civil Rights Act of 1964 and the Department of the Treasury’s implementing regulations. Accordingly, Recipient shall initiate reasonable steps, or comply with the Department of the Treasury’s directives, to ensure that LEP persons have meaningful access to its programs, services, and activities. Recipient understands and agrees that meaningful access may entail providing language assistance services, including oral interpretation and written translation where necessary, to ensure effective communication in the Recipient’s programs, services, and activities. 3. Recipient agrees to consider the need for language services for LEP persons when Recipient develops applicable budgets and conducts programs, services, and activities. As a resource, the Department of the Treasury has published its LEP guidance at 70 FR 6067. For more information on taking reasonable steps to provide meaningful access for LEP persons, please visit http://www.lep.gov. Marana Study Session 06/22/2021 12 of 25 4. Recipient acknowledges and agrees that compliance with the assurances constitutes a condition of continued receipt of federal financial assistance and is binding upon Recipient and Recipient’s successors, transferees, and assignees for the period in which such assistance is provided. 5. Recipient acknowledges and agrees that it must require any sub-grantees, contractors, subcontractors, successors, transferees, and assignees to comply with assurances 1-4 above, and agrees to incorporate the following language in every contract or agreement subject to Title VI and its regulations between the Recipient and the Recipient’s sub-grantees, contractors, subcontractors, successors, transferees, and assignees: The sub-grantee, contractor, subcontractor, successor, transferee, and assignee shall comply with Title VI of the Civil Rights Act of 1964, which prohibits recipients of federal financial assistance from excluding from a program or activity, denying benefits of, or otherwise discriminating against a person on the basis of race, color, or national origin (42 U.S.C. § 2000d et seq.), as implemented by the Department of the Treasury’s Title VI regulations, 31 CFR Part 22, which are herein incorporated by reference and made a part of this contract (or agreement). Title VI also includes protection to persons with “Limited English Proficiency” in any program or activity receiving federal financial assistance, 42 U.S.C. § 2000d et seq., as implemented by the Department of the Treasury’s Title VI regulations, 31 CFR Part 22, and herein incorporated by reference and made a part of this contract or agreement. 6. Recipient understands and agrees that if any real property or structure is provided or improved with the aid of federal financial assistance by the Department of the Treasury, this assurance obligates the Recipient, or in the case of a subsequent transfer, the transferee, for the period during which the real property or structure is used for a purpose for which the federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. If any personal property is provided, this assurance obligates the Recipient for the period during which it retains ownership or possession of the property. 7. Recipient shall cooperate in any enforcement or compliance review activities by the Department of the Treasury of the aforementioned obligations. Enforcement may include investigation, arbitration, mediation, litigation, and monitoring of any settlement agreements that may result from these actions. The Recipient shall comply with information requests, on-site compliance reviews and reporting requirements. 8. Recipient shall maintain a complaint log and inform the Department of the Treasury of any complaints of discrimination on the grounds of race, color, or national origin, and limited English proficiency covered by Title VI of the Civil Rights Act of 1964 and implementing regulations and provide, upon request, a list of all such reviews or proceedings based on the complaint, pending or completed, including outcome. Recipient also must inform the Department of the Treasury if Recipient has received no complaints under Title VI. 9. Recipient must provide documentation of an administrative agency’s or court’s findings of non-compliance of Title VI and efforts to address the non-compliance, including any voluntary compliance or other Marana Study Session 06/22/2021 13 of 25 agreements between the Recipient and the administrative agency that made the finding. If the Recipient settles a case or matter alleging such discrimination, the Recipient must provide documentation of the settlement. If Recipient has not been the subject of any court or administrative agency finding of discrimination, please so state. 10. If the Recipient makes sub-awards to other agencies or other entities, the Recipient is responsible for ensuring that sub-recipients also comply with Title VI and other applicable authorities covered in this document State agencies that make sub-awards must have in place standard grant assurances and review procedures to demonstrate that that they are effectively monitoring the civil rights compliance of sub- recipients. The United States of America has the right to seek judicial enforcement of the terms of this assurances document and nothing in this document alters or limits the federal enforcement measures that the United States may take in order to address violations of this document or applicable federal law. Under penalty of perjury, the undersigned official(s) certifies that official(s) has read and understood the Recipient’s obligations as herein described, that any information submitted in conjunction with this assurances document is accurate and complete, and that the Recipient is in compliance with the aforementioned nondiscrimination requirements. _________________________________ Recipient Date _________________________________ Signature of Authorized Official PAPERWORK REDUCTION ACT NOTICE The information collected will be used for the U.S. Government to process requests for support. The estimated burden associated with this collection of information is 30 minutes per response. Comments concerning the accuracy of this burden estimate and suggestions for reducing this burden should be directed to the Office of Privacy, Transparency and Records, Department of the Treasury, 1500 Pennsylvania Ave., N.W., Washington, D.C. 20220. DO NOT send the form to this address. An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless it displays a valid control number assigned by OMB. Terry Rozema, Town Manager Marana Study Session 06/22/2021 14 of 25      Council-Study Session   D2        Meeting Date:06/22/2021   To:Mayor and Council Submitted For:Jing Luo, Water Director From:Asia Philbin, Water Resources Coordinator Date:June 22, 2021 Strategic Plan Focus Area: Subject:Resolution No. 2021-101: Relating to Water; approving Marana Water Department Water Service Area Maps; rescinding and replacing Marana Resolution No. 2016-013; and delegating authority to the Marana Water Director to update certain information in the Water Service Area Maps (Jing Luo) Discussion: In February 2016, the Town of Marana adopted Water Service Area Maps of the area served and eligible for service by Marana Water Department. These maps, which were attached as an exhibit to Marana Resolution No. 2016-013, allow staff to quickly determine if a requesting party could be eligible for water service by the Marana Water Department, assist the Town in complying with applicable regulations, provide good customer service, and assist the Town in planning for existing and future needs. While helpful, they are difficult to keep up to date because the Town of Marana is one of the fastest developing communities in Southern Arizona. In order to better serve the Town's needs and provide the most up-to-date information, the Marana Water Department desires to maintain web-based interactive water service area maps as the Town's official Water Service Area Maps. The online interactive maps will clearly distinguish areas eligible to receive water service from Marana Water and other related information. This will allow Marana Water to provide the public with the most current information through an interactive map that will be located on Marana Water's webpages. To that end, the Marana Water Director is requesting authority from the Marana Town Council to administratively update certain information in the interactive maps from time to time, as needed. Council approval would still be required for any expansion or reduction of the Water Department's intended water service area, Marana Study Session 06/22/2021 15 of 25 for any expansion or reduction of the Water Department's intended water service area, and the Council would still need Council approval of the interactive maps as a whole would be required at least annually. Staff Recommendation: Staff recommends adoption of Resolution No. 2021-101: approving Marana Water Department Water Service Area Maps; rescinding and replacing Marana Resolution No. 2016-013; and delegating authority to the Marana Water Director to update certain information in the water service area maps. Suggested Motion: I move to adopt Resolution No. 2021-101 approving Marana Water Department Water Service Area Maps; rescinding and replacing Marana Resolution No. 2016-013; and delegating authority to the Marana Water Director to update certain information in the Water Service Area Maps. Attachments Resolution No. 101 MC_20210615_WaterServiceArea Presentation Marana Study Session 06/22/2021 16 of 25 MARANA RESOLUTION NO. 2021-101 RELATING TO WATER; APPROVING MARANA WATER DEPARTMENT WATER SERVICE AREA MAP S; RESCINDING AND REPLACING MARANA RESOLUTION NO. 2016-013; AND DELEGATING AUTHORITY TO THE MARANA WATER DIRECTOR TO UPDATE CERTAIN INFORMATION IN THE WATER SERVICE AREA MAPS WHEREAS pursuant to Marana Resolution No. 2016 -013, the Town of Marana adopted official water service area maps at a scale sufficient to identify parcel boundaries, to clearly identify who is eligible for water se rvice from the Marana Water Department; and WHEREAS the Town of Marana now desires to adopt, as its official water service area maps, web-based interactive maps derived from the Town’s Enterprise Geographic Information System (“GIS”); and WHEREAS the interactive water service area maps are at a scale sufficient to identify parcel boundaries , to clearly identify who is eligible for water service from the Marana Water Department; and WHEREAS the Marana Water Director desires authority to administratively update certain information in the interactive water service area maps from time to time to keep the maps as up to date as possible; and WHEREAS the Mayor and Council of the Town of Marana find that this resolution is in the best interests of the Town of Marana and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, as follows: SECTION 1. Marana Resolution No. 2016-013 adopted by the Marana Town Council on February 2, 2016 is hereby rescinded. SECTION 2. The interactive water service area maps hosted on the Town’s GIS, as available on the Marana Water Department’s webpage , and incorporated by this reference in this resolution, are hereby adopted as the Town’s “Water Service Area Maps.” SECTION 3. The parcels identified in light blue and dark blue on the Water Service Area Maps are eligible to receive water service from the Marana Water Department, provided the applicant for water service pays all applicable fees existing as Marana Study Session 06/22/2021 17 of 25 of the date of the service request and constructs all necessary water line extensions and water infrastructure at the applicant’s cost in a manner consistent with Title 14 of the Marana Town Code. SECTION 4: The parcels identified in dark orange on the Water Service Area Maps are eligible to receive wheeled water service from the Marana Water Department pursuant to the Intergovernmental Agreement Between the City of Tucson and the Town of Marana relating to the Delivery of Central Arizona Project Water, recorded in the office of the Pima County Recorder on August 21, 2020, at Sequence No. 20202340063, provided the applicant for water service pays all applicable fees existing as of the date of the service request and constructs all necessary water line extensions and water infrastructure at the applicant’s cost in a manner consistent with Title 14 of the Marana Town Code. SECTION 5: The Marana Town Council hereby authori zes the Marana Water Director to administratively up date and revise the Water Service Area Map from time to time as needed due to changes to other potable water service providers’ service areas; water wheeling and water service agreements; changes to non-water-service -area information (such as Town boundaries and streets); changes rel ated to irrigation district service areas; and other similar reasons . Notwithstanding the foregoing: (a) Expansions or reductions to the Marana Water Department’s intended water service area must be approved by the Marana Town Council prior to implementation. (b) The Water Service Area Map s shall be reviewed for approval by the Marana Town Council at least annually. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 22nd day of June, 2021. Mayor Ed Honea ATTEST: Cherry Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Study Session 06/22/2021 18 of 25 Water Service Area Jing Luo, Water Director Marana Study Session 06/22/2021 19 of 25 ITEM OVERVIEW CURRENT WAY TO ACCESS WATER SERVICE AREA MAPS PROPOSED WAY TO ACCESS WATER SERVICE AREA INFORMATION/MAPS QUESTIONS Marana Study Session 06/22/2021 20 of 25 CURRENT SERVICE AREA MAPS STATIC MAP In PDF FORMAT Marana Study Session 06/22/2021 21 of 25 Online Solution Demo PROPOSED INTERACTIVE SERVICE AREA MAPS Marana Study Session 06/22/2021 22 of 25 Questions? Marana Study Session 06/22/2021 23 of 25      Council-Study Session   D3        Meeting Date:06/22/2021   To:Mayor and Council Submitted For:Terry Rozema, Town Manager From:Erik Montague, Deputy Town Manager Date:June 22, 2021 Strategic Plan Focus Area: Commerce,  Community,  Heritage,  Recreation,  Progress & Innovation Strategic Plan Focus Area Additional Info: VISION: Committed to providing exceptional public service, a climate for economic sustainability and a welcoming environment that makes Marana Your Town for Life. OVERRIDING PRINCIPLES: Two of the principles include Financial Sustainability and Quality Public Service. Subject:Relating to Budget; presentation, discussion and possible direction regarding funding sources to support service levels in a growing community (Terry Rozema and Erik Montague) Discussion: The Town of Marana continues to be one of the fastest growing communities in Arizona.  In fact, we continue to see significant interest from residential and commercial developers for both small and large projects. At the Special Meeting in March 2021 at the Wigwam Resort in Litchfield Park, Arizona, staff described the importance of continued investments in service programs and infrastructure so that service levels are maintained.   The purpose of tonight’s Study Session item is to advance the March 2021 discussion and seek additional direction on options to ensure continued investment in service programs and infrastructure.  Those investments will help the Town continues to grow while also providing desired services levels and improvements required by our current Marana Study Session 06/22/2021 24 of 25 and future residents. Staff Recommendation: Council's pleasure. Suggested Motion: Council's pleasure. Attachments No file(s) attached. Marana Study Session 06/22/2021 25 of 25