HomeMy WebLinkAboutResolution 2021-150 Approving and adopting amendments to the Town’s Personnel Policies and Procedures, revising Chapter 3 - Classification and Compensation by adding new Policy 3-13 "Second Language Pay” and revising Policy 3-6 "Holiday Pay"MARANA RESOLUTION NO. 2021-150
RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO
THE TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 3 -
CLASSIFICATION AND COMPENSATION BY ADDING NEW POLICY 3-13 "SECOND
LANGUAGE PAY" AND REVISING POLICY 3-6 "HOLIDAY PAY"; APPROVING THE
TRANSFER OF UP TO $150,000 IN BUDGETED EXPENDITURE AUTHORITY FROM
THE GENERAL FUND CONTINGENCY LINE ITEM TO THE APPLICABLE PERSON-
NEL COSTS LINE ITEMS WITHIN THE APPLICABLE DEPARTMENTS AND/OR
FUNDS IN THE FISCAL YEAR 2021-2022 BUDGET AS NEEDED FOR SECOND LAN-
GUAGE PAY, INCREASED HOLIDAY PAY, AND INCREASED SHIFT DIFFERENTIAL
PAY
WHEREAS Chapter 3-3 of the Marana Town Code provides that the Town Council
may adopt personnel policies, rules, and regulations that follow the generally accepted
principles of good personnel administration and which may be modified or changed
from time to time; and
WHEREAS the Town Council adopted Personnel Policies and Procedures via
Town of Marana Ordinance 99.12 and Resolution 99-38 on May 18,1999, which have been
amended from time to time; and
WHEREAS the Council finds that adoption of the amendments to the Town's Per-
sonnel Policies and Procedures as set forth in this resolution is in the best interests of the
Town and its employees; and
WHEREAS on June 15, 2021, the Town Council adopted the fiscal year 2021-2022
budgetary document and overall financial plan which set the legal level of budgetary
control at the department level for the General Fund and at the fund level for all other
funds; and
WHEREAS Section 3-7-5 of the Personnel Policies and Procedures authorizes the
Town Manager to designate certain non-exempt positions as eligible to receive shift dif-
ferential pay and the fiscal year 2021-2022 budget assumes a shift differential rate of $0.90
per hour; and
WHEREAS the Town Council desires to transfer budgeted expenditure authority
in the fiscal year 2021-2022 budget of up to $150,000 from the General Fund contingency
line item to the applicable personnel costs line items within the applicable departments
for additional employee benefits; and
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Marana Resolution No. 2021-150
WHEREAS transferring budgeted expenditure authority from the contingency
fund of up to $150,000 within fiscal year 2021-2022 will not significantly impact the Gen-
eral Fund; and
WHEREAS reallocations of budgeted expenditure authority between the contin-
gency line item in the General Fund to other line items are necessary from time to time.-
and
ime;and
WHEREAS the Council finds that the reallocations addressed by this resolution
are in the best interest of the Town of Marana and its citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA, as follows:
SECTION 1. Chapter 3 of the Town's Personnel Policies and Procedures, entitled
"Classification and Compensation" is hereby amended by adding new Policy 3-13 Second
Language Pay, as follows:
POLICY 3-13 SECOND LANGUAGE PAY
The Town Manager may authorize second language pay for certain employees based on
the employee's position, the employee's proficiency in the second language, and the busi-
ness need for the use of a second language in the employee's position. The Town Manager
may establish an administrative directive regarding second language pay eligibility and
administration.
SECTION 2. Policy 3-6 of the Town's Personnel Policies and Procedures, entitled
"Holiday Pay" is hereby amended as follows (with deletions shown with str:�;sts and
additions shown with double underlining):
POLICY 3-6 HOLIDAY PAY
A. It is the policy of the Town to grant paid time off to eligible employees on the Town
Council -approved holidays listed in Chapter 4 of these Personnel Policies and Proce-
dures. , if a non exempt employ i
holiday, the ,-.1,��,ee also eligible F ., 1,0lid„), nr _AA
1LvliuLl Y, the \. 1l Vl
B. If a non-exempt s employee is required to work on a Town -approved holiday the em-
ployee will receive the holiday nay as set forth in paragraph A above as well as pay
for time actually worked, as set forth in this policy
C. In addition to regular pay, plus any special assignment pay., for hours worked if an
employee works on the actual date of a Town -approved holiday, the employee shall
receive holiday supplementary pay for the hours worked
1. If an employee works on the observed date for a Town -approved holiday but
not the actual holiday, the employee is not eligible for holiday supoementarr
2. If a Town -approved holiday falls on a Saturday or Sunday and the Town ob-
serves it on another day_ the employee will receive holiday supplementary Pav
if the employee is required to work on the actual holiday (i.e., the Saturday or
Sunda
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Marana Resolution No. 2021-150
D. Holiday supplementary pay is calculated at one-half times the employee's regular base
rate of 12ay 12lus any special assi ent av for hours worked on the actual holiday.
E. The Town Manager may establish an administrative directive regarding holiday
eligibility and administration.
SECTION 3. The transfer of up to $150,000 from the General Fund contingency line
item in the fiscal year 2021-2022 budget to the applicable personnel costs line items within
the applicable departments and/or funds as needed for second language pay, increased
holiday pay, and an increased shift differential pay of $1.15 per hour is hereby approved.
SECTION 4. All ordinances, resolutions, or motions and parts of ordinances, res-
olutions, or motions of the Council in conflict with the provisions of this resolution are
hereby repealed, effective as of the effective date of this resolution.
SECTION 5. The Town's manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, obliga-
tions, and objectives of this resolution.
SECTION 6. The amendments to the Town's Personnel Policies and Procedures
approved and adopted by this resolution shall become effective on January 1, 2022.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar-
izona, this 16th day of November 2021.
Mayor Ed Honea
ATTE
Cherry L. La son, Town Clerk
Marana Resolution No. 2021-150
APP VED AS TO FORM:
J airall, Town Attorney
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