HomeMy WebLinkAboutResolution 2022-007 Revisions to Marana Town Code Adopted by Marana Ordinance No. 2022.001MARANA RESOLUTION NO. 2022-007
RELATING TO PROCUREMENT; DECLARING AS A PUBLIC RECORD FILED WITH
THE TOWN CLERK THE REVISIONS TO MARANA TOWN CODE ADOPTED BY
MARANA ORDINANCE NO. 2022.001; REVISING MARANA TOWN CODE TITLE 3
(ADMINISTRATION); REVISING CHAPTER 3-4 (PROCUREMENT); REVISING
SECTION 3-4-5 (DEFINITIONS) TO DELETE DEFINITIONS AND TO ADD A NEW
DEFINITION; REVISING SECTION 3-4-7 (TOWN COUNCIL APPROVAL) TO
INCREASE PURCHASE AMOUNTS REQUIRING TOWN COUNCIL APPROVAL;
REVISING SECTION 3-4-8 (TOWN MANAGER APPROVAL) TO INCREASE AND
DIVERSIFY THE LIMITS FOR APPROVAL OF A PURCHASE BY THE TOWN
MANAGER; REVISING SECTION 3-4-19 (SMALL PURCHASES) TO INCREASE THE
AMOUNT FOR A SMALL PURCHASE PROCUREMENT PROCEDURE AND TO
INCREASE THE AMOUNT FOR ADOPTED OPERATIONAL PROCEDURES; AND
DESIGNATING AN EFFECTIVE DATE
BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, that the revisions to Marana Town Code Title 3 (Administration),
Chapter 3-4 (Procurement) adopted by Ordinance No. 2022.001, a copy of which is at-
tached to and incorporated in this resolution as Exhibit A and one paper copy and one
electronic copy of which are on file in the office of the Town Clerk, are hereby declared
to be a public record and ordered to remain on file with the Town Clerk.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 18t" day of January 2022.
d
N
Mayor Ed HoAea
y,l�_ `i APP ED AST FO M:
CherryL wson, Town Clerk Ja e° Fairall, Town Attorney
MARANA AZ
ESTABLISHED 1477
00078944.DOCX /1
Resolution No. 2022-007 - 1 -
EXHIBIT A TO MARANA RESOL UTION NO. 2022-007
Revisions to Marana Town Code, Title 3 "Administration ", Chapter 3-4 "Procurement"
pursuant to Marana Ordinance No. 2022.001
SECTION 1. Section 3-4-5 of the Marana Town Code is hereby revised as
follows and existing paragraphs A through Z are renumbered to conform to the revisions
(with deletions shown with stfikeeuls and additions shown with double underlining):
34-5 Definitions
The following definitions shall apply throughout this title unless the context
clearly indicates otherwise.
[Paragraphs A through E remain unchanged]
F. "Contract modification" ^ "1 j4ater-a e>,,,,. ge" means any written alteration in
specifications, delivery point, rate of delivery, period of performance, price,
quantity, or other provisions of any contract accomplished by mutual action of
the parties to the contract.
[Paragraphs G and H remain unchanged]
ar-ehiteet
[Paragraphs J through P as renumbered by section 1 above remain unchanged]
O "Purchase" means the use of public funds to buy, rent lease or otherwise
acquire materials, services, construction or construction services.
[Paragraphs R through Z as renumbered by section 1 above remain unchanged]
SECTION 2. Section 3-4-7 of the Marana Town Code is hereby revised as
follows (with deletions shown with st ikeoutts and additions shown with double
underlining):
3-4-7 Town council approval
[Paragraph A remains unchanged]
B. Notwithstanding other provisions of this chapter, separate town council
approval of purchases is required in the following instances:
1. Where prior approval is required by state law or town code.
2. Where the purchase exceeds $1050,000 and funds for the purchase are not
provided in the budget as adopted.
3. inn.er-e the ptir-e1.ase is a-u+1,,.,.;,^a in ther ' budget ,, but the c,,a�
emeeed the budgeted amount by mer -e than $50,000.
00078945.DOC /l I
EXHIBIT A TO MARANA RESOL UTION NO. 2022-007
Revisions to Marana Town Code, Title 3 "Administration ", Chapter 3-4
"Procurement" pursuant to Marana Ordinance No. 2022.001
4. For change orders that individually or cumulatively exceed $-59;088 the
amounts set forth in section 3-4-8(A)(31.
[Paragraph C remains unchanged]
SECTION 3. Section 3-4-8 of the Marana Town Code is hereby revised as
follows (with deletions shown with strikeet4s and additions shown with double
underlining):
34-8 Town manager approval
A. The town manager or designee is authorized to approve all of the following
unless prior town council approval is required by state law or town code:
1. Any purchase up to $1050,000.
2. Any purchase authorized in the adopted budget and not more `ha
$50,000 hi&er- than the budgeted amo -
3. Change orders that individually or cumulatively total up to:
a. $1050,000; or less
b. For purchases more than $1,000,000 up to $5,000,000, 10% of purchase
up to $250,000 maximum; or
C. For purchases over $5,000,000,5% of purchase.
[Paragraph B remains unchanged
SECTION 4. Section 3-4-19 of the Marana Town Code is hereby revised as
follows (with deletions shown with st+ikeeu+ts and additions shown with double
underlining):
3-4-19 Small purchases
A. Any procurement not exceeding $10025,000 may be made in accordance with
the small purchase procedure authorized in this section.
B. For small purchases in excess of $52,5000 no fewer than three businesses shall
be solicited to submit quotations.
1. In awarding contracts for services, in addition to quoted fees, the
purchasing director may consider the relative qualifications of businesses
submitting quotes.
2. Award shall be made to the business offering the lowest acceptable
quotation.
00078945.DOC /12
EXHIBIT A TO MARANA RESOLUTION NO. 2022-007
Revisions to Marana Town Code, Title 3 "Administration ", Chapter 3-4
"Procurement" pursuant to Marana Ordinance No. 2022.001
3. The names of the businesses submitting quotations, and the date and
amount of each quotation, shall be recorded and maintained as a public
record.
C. The purchasing director shall adopt operational procedures for small
purchases of $52,0500 or less.
1. The operational procedures shall provide for obtaining adequate and
reasonable competition for the supply or service being purchased.
2. The operational procedures shall require the preparation and
maintenance of records adequate to document the competition obtained,
to properly account for the funds expended, and to facilitate an audit of
the small purchase made.
[Paragraph D remains unchanged]
00078945.Doc n3