HomeMy WebLinkAbout04/24/2007 Council Agenda Packet
SPECIAL SESSION
MARANA TOWN COUNCIL
MEETING NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
April 24, 2007, at or after 7:00 p.m.
Ed Honea, Mayor
Herb Kai, Vice Mayor
Bob Allen, Council Member
Jim Blake, Council Member
Patti Comerford, Council Member
Tim Escobedo, Council Member
Carol McGorray, Council Member
ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the
agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics.
AS A COURTESY TO OTHERS. PLEASE TURN OFF OR PUT IN SILENT MODE ALL PAGERS
AND CELL PHONES.
Welcome to this Marana Council meeting. Regular Council meetings are usually held the first and third
Tuesday of each month at 7:00 p.m. at the Marana Town Hall, although the date or time may change, or
Special Meetings may be called at other times and/or places. Contact Town Hall or watch for posted
agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a
case a new agenda will be posted in place of this agenda.
If you are interested in speaking to the Council during Call to the Public, Public Hearings, or other agenda
items, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it
to the Town Clerk prior to the convening of the meeting.
All persons attending the Council meeting, whether speaking to the Councilor not, are expected to
observe the Council Rules, as well as the rules of politeness, propriety, decorum and good conduct. Any
person interfering with the meeting in any way, or acting rudely or loudly will be removed from the
meeting and will not be allowed to return.
To better serve the citizens of Marana and others attending our meetings, the Council Chambers are
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special services as a result of their disability, such as assistive listening devices, agenda materials printed
in Braille or large print, a signer for the hearing impaired, etc., will be accommodated. Such special
services are available upon prior request to the Town Clerk at least 10 working days prior to the Council
meeting.
Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or
online at www.marana.com. by linking to the Town Clerk page under Agendas, Minutes and Ordinances.
For questions about the Council meetings, special services or procedures, please contact the Town Clerk,
at 382-1999, Monday through Friday from 8:00 a.m. to 5:00 p.m.
Posted no later than April 23, 2007, 7:00 p.m., at the Marana Municipal Complex, the Marana Operations
Center and at www.marana.com under Town Clerk, Agendas, Minutes and Ordinances.
SPECIAL SESSION
MARAN A TOWN COUNCIL
MEETING NOTICE AND AGENDA
11555 W. Civic Center Drive, Marana, Arizona 85653
April 24, 2007, at or after 7:00 p.m.
SPECIAL SESSION
A. CALL TO ORDER AND ROLL CALL
B. PLEDGE OF ALLEGIANCE AND INVOCATION/MOMENT OF SILENCE
c. APPROVAL OF AGENDA
D. CALL TO THE PUBLIC
At this time any member of the public is allowed to address the Town Council on any
issue not already on tonight's agenda. The speaker may have up to three minutes to
speak. Any persons wishing to address the Council must complete a speaker card
located outside the Council Chambers and deliver it to the Town Clerk prior to the
commencement of the meeting. Pursuant to the Arizona Open Meeting Law, at the
conclusion of Call to the Public, individual members of the council may respond to
criticism made by those who have addressed the Council, may ask staff to review the
matter, or may ask that the matter be placed on a future agenda.
GENERAL ORDER OF BUSINESS
E. DISCUSSION/POSSIBLE ACTION
1. Resolution No. 2007-59: Relating to Public Works; authorizing the
application for a CWSRF loan from the Water Infrastructure Finance
Authority of Arizona (WIFA) to finance the Silverbell Road Wastewater
Collector system. (Barbara Johnson)
2. Presentation: Marana Economic Blueprint. (Jim DeGrood)
3. Discussion and direction on Town policy relating to community facilities
districts, with special consideration of whether to allow the sale of
assessment bonds in addition to or instead of general obligation bonds in
appropriate circumstances, with specific discussion of the possible
application of the policy to the Saguaro Springs and The Villages of
Tortolita development projects. (Frank Cassidy)
F. ADJOURNMENT
TOWN COUNCIL
MEETING
INFORMATION
MEETING DATE:
TOWN OF MARANA
April 24, 2007
AGENDA ITEM:
E.1
TO: MAYOR AND COUNCIL
FROM: Barbara F. Johnson, Director or Public Works
SUBJECT: Resolution No. 2007-59: Relating to Public Works; authorizing
the application for a CWSRF loan from the Water Infrastructure
Finance Authority of Arizona to finance the Silverbell Road
Wastewater Collector system.
DISCUSSION
The Water Infrastructure Finance Authority (WIF A) is an independent agency of the State of
Arizona and is authorized to finance the construction, rehabilitation and/or improvement of
drinking water, wastewater, wastewater reclamation, and other water quality facilities/projects.
Generally, WIF A offers borrowers below-market interest on loans for 100 percent of eligible
project costs.
As a 'bond bank,' WIF A is able to issue water quality bonds on behalf of communities for basic
water infrastructure. Through active portfolio and financial management, WIF A provides
significant savings due to lower interest rates and shared/reduced closing costs. WIF A is able to
lower a borrower's interest costs to between 70 and 100 percent of WIF A's tax-exempt cost of
borrowing. WIF A's principal tools for providing low interest financial assistance include the
Clean Water Revolving Fund for publicly held wastewater treatment projects and the Drinking
Water Revolving Fund for both publicly and privately held drinking water systems. Both funds
are capitalized by contributions from the State and the U.S. Congress.
The Silverbell Road Project includes the installation of a new sewer line and a portion of the cost
can be funded by WIF A.
ATTACHMENT
Application.
RECOMMENDATION
Staff recommends approval of Resolution No. 2007-59, authorizing completion of the
application to pursue the WIF A financing option.
SUGGESTED MOTION
I move to approve Resolution No 2007-59.
{00004602.DOC /}
MARANA RESOLUTION NO. 2007-59
RELATING TO PUBLIC WORKS; AUTHORIZING THE APPLICATION FOR A CWSRF
LOAN FROM THE WATER INFRASTRUCTURE FINANCE AUTHORITY OF ARIZONA
TO FINANCE THE SIL VERB ELL ROAD W ASTEW A TER COLLECTOR SYSTEM.
WHEREAS the Town of Marana has identified a need for a wastewater capital
improvement project; and
WHEREAS pursuant to Arizona Revised Statues ~~ 9-521 through 540, and specifically
A.R.S. ~9-571, the Town of Marana may obligate the revenues generated by its development
fees, sales tax revenues or other appropriate sources to repay a loan from the Water Infrastructure
Finance Authority of Arizona (WIF A); and
WHEREAS the Town of Marana certifies that the population of the community according
to the most recent U.S. Census Date is 26,098, which meets the requirement under
A.R.S. ~9-571; and
WHEREAS the Mayor and Council ofthe Town of Marana feel it is in the best interest of
the public to pursue and apply for financial assistance from WIF A of an amount not to exceed
$18.2 million for the Silverbell Road Collector System wastewater project.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The Application between the Town of Marana and the Water Infrastructure
Finance Authority of Arizona, attached to and incorporated by reference in this resolution as
Exhibit A is hereby approved, and the Public Works Director is hereby authorized and directed to
execute it for and on behalf of the Town of Marana.
SECTION 2. The Town Manager, Deputy Town Manager, Finance Director, or Public
Works Director are each authorized to take such actions as are necessary to apply for financial
assistance in an amount not to exceed $18.2 million payable from development fees, sales tax
revenues, or other appropriate sources.
SECTION 3. All actions of the officers and agents of the Town of Marana which
conform to the purposes and intent of this resolution and which further the completion of the
application as contemplated by this resolution, whether heretofore or hereafter taken, are hereby
ratified, confirmed and approved. The proper officers and agents of the Town of Marana are
hereby authorized and directed to do all such acts and things and to execute and deliver all such
{00004418.DOC / 2}
4/19/07
application documents on behalf of the Town of Marana as may be necessary to carry out the
terms and intent of this resolution.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 24th day of April, 2007.
Mayor Ed Honea
ATTEST:
APPROVED AS TO FORM:
Jocelyn C. Bronson, Town Clerk
Frank Cassidy, Town Attorney
{00004418.DOC / 2}
- 2 -
CWRF Funding Cycle 2007 Project Priority List
1"112": I on (( Ie Sep{[/'{/Ie Form {or I:{[ch Pro/eCI)
SECTION 1: APPLICANT INFORMATION
, 1JI.""';n4":'U<'W1f~~ItU41il'l\",VAilf) '*""AS1\Yl1l'C",X~!lliV,Ll!<<~,
"ji~~;l:!I~~~[III~il_~~I~I~tljlI0_~J:~i~::(;0~1~[lilii1;.~;~;III;.:~::~)~1Iilii~jl_I~I.!_r~cW
l.l Applicant: ITown of Marana Contact: IBarbara F. Johnson
1.2 Address: 11l555W.CivicCenterDrive,~ City: Marana State: ~ Zip:185653
1.3 Phone: 1520-382-2602
E-mail: IbjOhnSOn@marana.com
Fax: 1520-382-2644
1.4 County in Which Project is Located: Ipima
1.5 Number of Benefiting Connections:
1.6 Average Monthly User Fees (Base & Use): $
1.7 Total Debt (Principal Only) Payable by System Users:$
Population Served by the System: I
1.8 Median Household Income: $ I
1.9 Aquifer Protection Permit Number:
1.10 Has this project received prior year WIF A funding (Grant or Loan)?:
(e". No eYes
SECTION 2: PROJECT DESCRIPTION
2.1 Project Title/Name:ISilverbell Road Collector System
2.2 Briefly summarize the reason for the proposed project and/or attach a summary: (Summary should describe the
existingjacilities. current conditions initiating the proposed project and/or Notice oj Violations/Consent Orders)
This project provides a wastewater collector to an area not currently served. Serious drainage issues require the
2.3 Is the Project consistent with the Water Quality Management (208) Plan? (e:, Yes C No
2.4 Project Description (Check all appropriate Project Category(ies) and Project Type within the Project Category)
r Facility Upgrade
IX Collection Lines
r Meet More Stringent Standards
Extend Service to Unsewered Area with
[X Documented Water Quality Problem
r Rehabilitate or Replace Existing Lines
r Extend Service to Unsewered Area
r Replace Lines for Existing Growth
r Replace Lines for Future Growth
Relieve Existing Design Inadequacies
r Resolve Existing aIM Violations
r Expand Treatment Capacity
r Existing Service Area
r Unsewered Area Outside Service Area
r Future Growth
r Additional Disposal Capacity
2.5 Type of Loan required during funding cycle 2007 (Check all Applicable)
Design [Xi Construction
Water Infrastructure Finance Authority of Arizona .1110 West Washington, Suite 290, Phoenix, AZ 85007
Phone: (602) 364-1310 . Toll Free: (877) 298-0425, FAX: (602) 364-1327 . www.azwifa.gov
, CWRF Funding Cycle 2007 Priority List Application
Page :2 of -' ({ .Ie Separa/e I. (ii'll/ to! I.'aell ProWL'/)
2.6 Reclaim, Reuse & Recharge (Check all Applicable)
r The project will reclaim, reuse, or recharge the effluent.
Project will generate class I
reclaimed water for direct or indirect reuse.
2.7 Facility will Discharge to: (Check all Applicable)
r Surface Water Discharge NameILocation:
r Groundwater/Aquifer Discharge NameILocation
r Other Use (including reclaiming and reusing; summarize on a separate attachment)
2.8 Consolidation and Regionalization (Check all Applicable)
r Consolidate Existing Physical Facilities
r Consolidate Existing Operations
rx Consolidate Existing Service Areas
r Consolidate Existing Ownerships
SECTION 3: AMOUNT OF PROJECT FUNDING ASSISTANCE
3.1 Estimated Financial Assistance Costs & Funding Sources
Total Financial Costs
Amount Funded
Locally
Amount Funded from
Other Sources
Amount Requested from WIF A
Design
Construction
$ 118,210,000
=$10
+ $ 118,210,000
+$1
+ $ 16,445,000
Provide Names of Any Other Funding Sources:
/RTA/PAG
SECTION 4: READINESS TO PROCEED INDICATORS
4. I Debt Authorization: (For more information, see WIFA Debt Authorization Guidance Document)
C Authorized - Enclose copy of official governing body debt authorization resolution.
(i".. Scheduled - Anticipated Election or Authorization Date (Insert date): IA"
pn 24, 2007
4.2 Project Plans & Specifications: (Check Only One)
(i" Approved - Enclose Approval Notification.
C Scheduled for Approval- Anticipated Approval Date (Insert date): /1/2007
C Engineer Selected - Anticipated Approval Date (Insert date):
C Engineer Not Selected
4.3 Applicable Local, State, and Federal Project Permits: (Check Only One)
C Obtained - Enclose Approval Notification(s).
(i" Scheduled to Obtain Permit(s) - Anticipated Permit(s) Date (Insert date): IMay 2007
C Date of Approval Unknown
CNot Applicable - Explain I
4.4 Project Bids: (Check Only One)
C Accepted
(i" Scheduled to Solicit Bids - Anticipated Solicitation Date (Insert date): /JUnIY 2007
C Date of Bid Solicitation Unknown
Water Infrastructure Finance Authority of Arizona'1 110 West Washington, Suite 290, Phoenix, AZ 85007
Phone: (602) 364-1310' Toll Free: (877) 298-0425. FAX: (602) 364-1327' www.azwifa.gov
Section 5: Certification & Approval
As the Authorized Representative, I certify that the information contained in this application is, to the best of my
knowledge, true, accurate, and correct.
Signature:
Name:
Title:
Date:
Instructions to Submit Application
(Must Complete Both Steps)
Step 1: Print and Email completed application to WIF A by clicking on the "Print &
Submit by Email" button below.
Step 2: Sign and mail completed application to WIF A at 1110 West Washington Street,
Phoenix, AZ 85007.
TOWN COUNCIL
MEETING
INFORMATION
MEETING DATE:
TOWN OF MARANA
April 24, 2007
AGENDA ITEM: E. 2
TO: MA YOR AND COUNCIL
FROM: James DeGrood, Assistant Town Manager
SUBJECT: Presentation: Marana Economic Blueprint
DISCUSSION
In March, Tucson Regional Economic Opportunities (TREO) completed and released the
Economic Blueprint for the region's future economic development activities. The Economic
Blueprint was the product of a six-month strategic planning effort reaching over 3000
participants. The effort included a Strengths, Weaknesses, Opportunities, Threats (SWOT)
analysis, a Regional Economic Analysis, a Comparative Market Analysis, a Comparative Cost
Analysis, an Industry Cluster Analysis and a Site Locator Review.
Upon analyzing the results of these efforts, five focus areas were identified:
High-Skilled/High- Wage Jobs
Educational Excellence
Urban Renaissance
Livable Communities
Collaborative Governance & Stewardship
Success in these focus areas is key to a thriving region. The strategies identified for each focus
area are relevant to Marana.
TREO also announced a number of projects to implement the Economic Blueprint, including
assisting the Town of Marana in the development of a community specific "Marana Economic
Blueprint." The Marana Economic Blueprint is to be in alignment with the regional blueprint.
The recently created Business and Economic Development Citizen Advisory Commission will
serve as the steering committee for the Marana Economic Blueprint effort. The Commission has
reviewed the scope of work outline and schedule and will be meeting on a biweekly basis in a
workshop format throughout the development of the Economic Blueprint. The Economic
Blueprint process will include the following steps:
JRD/04/19/2007/10:25 AM
I. Current Condition Identification and Framing of Issues
Identification of the current business conditions that exist in Marana is fundamental to the
development of a plan for the future. The Economic Blueprint process will require extensive
outreach to the business community for data and perceptions, and a survey of the citizens is
also necessary to ensure that the future economic development vision is in alignment with the
values of both Marana's business and residential communities. The steps in this effort
include development of Guiding Principles for the plan, identifying stakeholder groups,
establishing an outreach plan, and developing survey instruments and questionnaires.
II. Synthesis of Vision
Once the surveys have been collected, SWOT and Gap analysis (a resource to assess actual
versus potential performance) will be performed. The SWOT element will be used to identify
where Marana is competitive currently and where business opportunities may exist. When
this is considered with the results of the Regional Economic Blueprint, Marana's regional
position can be gauged, and a vision of what Marana desires for its economic future will be
produced.
III. Identification of Goals and Strategies
With a clear vision of the Town's desired economic future, goals, strategies and an
implementation plan can be formulated. Implementation will be set forth in a plan to be
presented to the Council and if approved, the Business Community.
IV. Measuring Performance
With the development of goals and strategies, measurements for success must be identified
and a process for collecting the requisite data identified and implemented. Annual
performance reporting is proposed.
V. Review and Refinement
With any plan, review of the plan in the context of the future conditions is needed to ensure
that the plan is in alignment with the evolving community's values. Adjustment of the
implementation plan should also be expected, dependant upon the success of implementation
ATTACHMENT
Proposed Timeline for Activities.
RECOMMENDATION
Staff requests Council comments and recommendations.
SUGGESTED MOTION
None required.
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AGENDA ITEM:
TOWN COUNCIL
MEETING
INFORMATION
MEETING DATE: April 24, 2007
TOWN OF MARAN A
E.3
TO: MAYOR AND COUNCIL
FROM: Frank Cassidy, Town Attorney
SUBJECT: Discussion and direction on Town policy relating to community
facilities districts, with special consideration of whether to allow
the sale of assessment bonds in addition to or instead of general
obligation bonds in appropriate circumstances, with specific dis-
cussion of the possible application of the policy to the Saguaro
Springs and The Villages of Tortolita development projects.
DISCUSSION
At several study sessions concerning the then-proposed Gladden Farms Community Facilities
District in early 2004, the Council debated and discussed the parameters of CFD bonds, and
came to the general consensus that CFDs will sell general obligation bonds in an amount that can
be repaid from secondary assessments (billed by the county treasurer with normal property tax
bills) at an annual rate not to exceed $2.50 per $100 of assessed valuation (plus 30~ per $100 for
operation and maintenance). A developer desiring a higher bond sale amount must protect the
Town and taxpayers within the CFD by posting appropriate security to cover any amount in ex-
cess of the assessed valuation.
In 2004, the Council discussed but rejected the concept of having CFDs sell assessment bonds.
Assessment bonds are assessed proportionately (typically on a per-acre basis) against the prop-
erty within the CFD.
Two primary factors seemed to steer the Council away from using assessment bonds. The first
was that assessment bonds are typically repaid through direct semi-annual assessments sent to
each of the affected property owners. After individual residential lots are sold, the semi-annual
assessments are sent to each homeowner. Until 2005, CFD assessment bills were sent out by the
municipality. The only way to avoid having a homeowner receive a bill directly from the mu-
nicipality was to assure that the lot's assessment was paid off before the homeowner took title.
But early payment of the assessments significantly reduces the economic viability of assessment
bonds - instead of bonds being paid off at a low interest rate over many years, most of the bonds
are paid off quickly under this approach.
The second factor that seemed to steer the Council away from using assessment bonds was the
potential for assessment inequality among different CFDs. The general obligation bond policy
setting a $2.50 annual assessment per $100 of assessed valuation can be applied to all CFDs,
thereby leveling the assessment burden among the various CFDs. The policy assures that home-
{00004601.DOC /}
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4/19/20074:39 PM FJC
owners living across the street from one another but in different CFDs will have the same general
obligation bond assessment - $2.50 per $100 of assessed valuation.
When CFDs sell assessment bonds, leveling the assessment burden is much more difficult. As-
sessment bond assessments are placed on property when the assessment bonds are sold - long
before any homes are built, and frequently before final plats are recorded. The assessment for a
given block of property within the CFD is then proportioned as the block is divided into separate
parcels and lots. Since there is no way to predict an eventual home's future assessed valuation, it
is not possible to determine with any level of certainty the assessment's future effective rate per
$100 of assessed valuation. Similarly-sized lots within a particular CFD will typically have the
same total assessment bond assessment, even if the assessed values of the lots are significantly
different due to the differences in size and quality of the homes constructed on them.
Several things have changed over the past three years, and staff believes a fresh discussion of
Town CFD policies is warranted. In particular, staff requests that Council take another look at
the use of CFD assessment bonds, particularly as applied to the Saguaro Springs and The Vil-
lages of Tortolita projects.
Both of these projects propose to fund a significant regional transportation improvement through
CFD financing - Saguaro Springs proposes to fund Twin Peaks Road through Rattlesnake Pass
to the west edge of the Saguaro Springs project, and The Villages of Tortolita proposes to fund
the Tortolita Boulevard freeway interchange. To fund these projects with general obligation
bonds will require one of two approaches.
One: The developer will need to obtain private financing to construct the improvement,
with CFD general obligation bond financing being used to reimburse the construction
cost. The payback period for this approach is likely to be protracted, as assessed valua-
tions within the CFD rise over time to a level sufficient to support substantial general ob-
ligation bond sales.
Two: The developer will need to provide a huge letter of credit or other security to cover
bond repayment costs until assessed valuations within the CFD are sufficient to cover the
debt. This approach can be disastrous in a "meltdown" scenario (developer bankruptcy
with an extended period when there is no development), because by law the assessment
rate must be raised to whatever level is necessary to repay the bonds. Even though the
Town's policy is not to sell bonds in a principal amount higher than can be repaid by an
assessment of $2.50 per $100 of assessed valuation, there is no legal limit to how high the
assessment rate can go. Bond counsel has reported that the annual assessments in a "melt-
down" situation in Colorado exceeded the fair market value of the homes being assessed.
In these instances, when CFD bonds are being used to fund regionally significant infrastructure,
staff believes that the Town's CFD policy ought to allow consideration of assessment bonds. In
the "meltdown" scenario, the assessment bond assessment is divided proportionately throughout
the CFD - an individual homeowner will never be required to pay more than the assessment for
his or her individual lot. The bond purchasers' recourse for a landowner's failure to pay the as-
sessment is to foreclose on the particular parcel or lot for which the assessment was not paid.
{00004601.DOC /}
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4/19/20074:39 PM FJC
One of the two concerns about CFD assessment bonds raised by the Council in the 2004 study
sessions has been resolved. In 2005, the Arizona Legislature amended the CFD statutes to allow
assessment bond assessments to be billed by the county treasurer with the normal property tax
bill. The Council's concern about unequal assessments among different CFDs has not been re-
solved. However, this concern can be softened somewhat by modifying the Town's CFD policy
to require that any request for CFD general obligation bond financing that occurs while CFD as-
sessment bonds are still being repaid must take into consideration the assessment bond assess-
ment's effective rate per $100 of assessed valuation. The modified CFD policy could require
analysis of all current and proposed CFD assessments (adding together the existing assessment
bond assessment effective rate plus the proposed general obligation bond assessment) for various
lots within theCFD, to assure that the total effective CFD assessment rate does not create an ex-
cessively disproportionate burden for homeowners in the CFD with assessment bond debt.
The Town's financial advisor, Stone and Youngberg (Mike LaVallee), and the Town's bond
counsel, Michael Cafiso, are scheduled to be in attendance to make a presentation concerning
these issues and to answer any questions the Council may have concerning CFDs in general or
particular CFD bond financing scenarios.
RECOMMENDATION
Staff recommends that the Council give consideration to allowing CFDs to consider the use of
assessment bonds in appropriate circumstances, provided that (1) semi -annual assessments are
included in property tax statements from the county treasurer and (2) the total effective CFD as-
sessment rate does not create an excessively disproportionate burden for homeowners in the CFD
with assessment bond debt.
A TT ACHMENT(S)
Presentation materials may be distributed just prior to the meeting.
SUGGESTED MOTION
Council's pleasure.
{00004601.DOC I}
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