HomeMy WebLinkAboutResolution 2022-008 Approving and Authorizing Mayor to Sign IGA Between Town of Marana and Pima CountyMARANA RESOLUTION NO. 2022-008
RELATING TO ELECTIONS; APPROVING AND AUTHORIZING THE MAYOR TO
SIGN AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF
MARANA AND PIMA COUNTY, ON BEHALF OF THE PIMA COUNTY RECORDER,
FOR ELECTION SERVICES FOR TOWN ELECTIONS OCCURRING IN 2022
THROUGH 2024
WHEREAS the Town of Marana will prepare for and conduct elections in 2022
through 2024; and
WHEREAS A.R.S. §§ 16-205(C),16-172,16-405 et seq., 16-450,11-251(3), and 11-951
et seq. authorize Pima County to perform services for any political subdivision regarding
elections; and
WHEREAS the Town desires to use the Pima County registration rolls and other
election -related services provided by the County Recorder for its elections; and
WHEREAS the Marana Town Council finds that entering into an
intergovernmental agreement with the Pima County Recorder for election services for
Town elections occurring in 2022 through 2024 is in the best interests of the Town and its
citizens.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA as follows: the intergovernmental agreement
between the Town of Marana and Pima County, on behalf of the Pima County Recorder,
for election services for Town elections occurring in 2022 through 2024, substantially in
the same form attached to and incorporated by this reference in this resolution as Exhibit
A, is hereby approved, the Mayor is hereby authorized and directed to execute it for and
on behalf of the Town of Marana, and the Town's Manager and staff are hereby directed
and authorized to undertake all other and further tasks required or beneficial to carry out
the terms, obligations, and objectives of the agreement
00079047.DOCX /1
Marana Resolution No. 2022-008 - 1 -
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana,
Arizona, this 1st day of February 2022.
ATTES :
Z
Cherry L. L soh, Town Clerk
MAiANA AZ
ESTABLISHED 1977
00079047.DOCX /1
Marana Resolution No. 2022-008
— �ee ���
Mayor Ed Honea
APPROVED AS TO FORM:
��Fairaft,-Town Attorney
-2-
NO. CTN-RE-22*091
PIMA COUNTY CONTRACT
AMENDMENT NO.
This number must appear on all invoices, correspondence and documents pertaining to this contract.
INTERGOVERNMENTAL AGREEMENT
Between
The Town of Marana and Pima County
For Election Services
This Intergovernmental Agreement (IGA) is by and among THE TOWN OF MARANA OF
PIMA COUNTY, ARIZONA, a municipal corporation of the State of Arizona ("the TOWN") and PIMA
COUNTY, a political subdivision of the State of Arizona ("the County"), on behalf of the PIMA
COUNTY RECORDER ("the Recorder").
RECITALS
1. The TOWN, pursuant to A.R.S. §§ 9-231(A) and 16-204(E) will prepare for and conduct at least four
elections: a Primary Election to be held on August 2, 2022, a General Election to be held on
November 8, 2022, a Primary Election to be held on August 6, 2024, and a General Election to be
held on November 5, 2024, for members of its common council and/or ballot propositions, as well as
any other special election called by the common council, if necessary.
2. A.R.S. §§ 11-251(3), 16-172, 16-205(C), 16-405 et seq., 16-450, authorize the County to perform
services for any political subdivision regarding elections.
3. The parties are authorized to enter into an intergovernmental agreement pursuant to A.R.S. §§ 11-
952 et seq. and 16-205(C).
4. The TOWN desires to utilize the Pima County registration rolls and other election -related services
provided by the Recorder for the Primary Election to be held on August 2, 2022, a General Election to
be held on November 8, 2022, a Primary Election to be held on August 6, 2024, and a General
Election to be held on November 5, 2024 for members of its common council and/or ballot
propositions, including any other special election that may be called by the TOWN during the 2022,
2023, and 2024 consolidated election dates.
5. The TOWN, the County and the Recorder have determined that it is in the best interest of the public
for the TOWN to use the services of the Recorder in conducting any elections called between March
15, 2022 and through November 5, 2024.
NOW, THEREFORE, the parties hereto agree as follows:
The purpose of this IGA is to set forth the duties and responsibilities of the Recorder and the TOWN with
respect to primary election, general election and/or any special elections that should occur during the 2022
election cycle through the 2024 election cycle for elections to be held by the TOWN of Marana.
ARTICLE I - TERM AND EXTENSIONIRENEWAUCHANGES
The term of this IGA shall start March 15, 2022 and end December 31, 2024, and through the completion of
all obligations and activities associated with the elections contemplated by this IGA, proVNEGE
arLthW term
FEB 2 2 2022
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2022-2024 IGA Pima County Recorder Election Services Town of Marana
Clerk's Office
shall continue through final resolution of any legal challenge to any election within the scope of this IGA. Any
modifications or time extension of this IGA shall be by formal written amendment and executed by the parties.
Amendments to the Agreement must be approved by the Board of Supervisors, as required by the Pima
County Procurement code, before any work or deliveries under the Amendment commences.
ARTICLE II — SCOPE OF SERVICES
This Agreement establishes the agreement under which the County will provide the TOWN with Election
services in accordance with the following:
County Recorder Services: The Recorder shall:
(1) For only the Primary elections held on August 2, 2022 and on August 6, 2024, all Marana voters that
are members of a recognized political party and are on the Active Early Voting List (AEVL) will
receive a normal primary ballot that will include all of the non-partisan Marana candidates.
(2) For only the Primary elections held on August 2, 2022 and on August 6, 2024, all Marana voters that
are not registered with one of the recognized political parties, or are a party not designated registered
voter, and are on the AEVL will have the option of choosing one of the following:
a. any of the partisan ballots that will include all of the Marana candidates.
b. a ballot that will have ONLY the Marana candidates on it, e.g. a municipal only
ballot.
(3) All AEVL voters from Marana will receive a 90 -day notice for the Primary election. All non-affiliated
AEVL voters from Marana will receive a special 90 -day notice letting them know their ballot type
options for the Primary election. If the TOWN chooses to conduct a polling place election in March, a
90 -day notice will be provided to all AEVL voters within Marana. If the TOWN chooses to conduct an
all ballot -by mail special election, regardless of election date, a 90 -day notice is not required.
(4) Provide Deputy County Recorders for team early voting when necessary for Marana ONLY voters
who request a municipal only ballot during the Primary election on August 2, 2022 and August 6,
2024, and for any special election called by the TOWN within the scope of this IGA and will give the
TOWN notice of each request for team early voting.
(5) Prepare and deliver a single invoice to the TOWN no later than 21 days after the final election date,
containing a detailed breakdown of all Recorder costs for these elections.
TOWN Obligations: TOWN shall:
(1) Notify the Recorder in writing, at least 150 days or at such other time as the parties may agree before
any consolidated election date on which the TOWN wants services pursuant to this IGA, detailing the
election -related services pursuant to this IGA
(2) Prepare and distribute any requisite translation, printing, and mailing of all publicity pamphlets.
(3) Should the election be challenged or questioned for any reason whatsoever, then the TOWN shall be
solely responsible for defending, legally or otherwise, said elections. This duty shall survive the
expiration of the IGA, provided that the County shall cooperate with the TOWN in making relevant
information and witnesses available upon reasonable request.
(4) Within 30 days of the date of each invoice, the TOWN shall reimburse the County, in full, for invoiced
costs of election materials, supplies and equipment, and personnel required in direct support of the
TOWN election, as set forth below.
(5) Be responsible for the security of all ballots tabulated by officials and vendors other than Pima
County's agents or employees and ensure that any functions performed by TOWN or its outside
vendors comply with applicable law and procedures of the Secretary of State.
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2022-2024 IGA Pima County Recorder Election Services
(6) Arrange for and publish any and all notices of this election as required by law.
ARTICLE III — COMPENSATION AND PAYMENT
Within thirty (30) days of the date of invoice, TOWN will pay the Pima County Recorder:
(1) The following charges in item #1 will only apply to any Primary Election ballots provided to unaffiliated
Marana Voters who request a Marana ONLY ballot:
a. Active Early Voting List (AEVL) Ballots $3.00 each
b. Non-AEVL ballot requests $5.75 each
C. Early Ballot Signature verification $0.75 each
d. Satellite Ballots $2.00 each
e. Replacement Ballots — By Mail $3.00 each
f. Provisional Ballots $16.00 each
g. Conditional Provisional Ballots $6.00 each
h. Team Voting $60.00 per request
i. Problem Ballots Processing & Follow-up $6.00 each
(2) Consolidated Election Participation Fee —for each election
Per active voter for each election $0.10 each
(3) Voter Registration Maintenance Fee- for each election
Per Active Voter $0.05 each
Per Inactive Voter $0.05 each
(4) Computer programming as required for additional voter data at $50.00 per hour, one hour minimum.
(5) Costs for special elections calculated based on number of registered voters and the type pf election
conducted by the TOWN. Election types the TOWN may choose to conduct are either a Polling
Place election or an All Ballot -by -Mail election.
(6) Any other costs associated with services provided for the conduct of the Election(s) called during the
term of this IGA, regardless of election type conducted, are subject to other applicable election fees,
as set forth in Pima County Fee Ordinance 2016-10, which is attached hereto as Exhibit A, or
subsequent ordinances amending the Pima County Recorder's Office Fee Schedule.
(7) Invoices not paid within 30 days of billing date will accrue interest at the rate of 10% per annum.
ARTICLE IV — INSURANCE
All parties to this agreement are government entities. Neither entity is required to procure special insurance
coverage for their obligations under this IGA.
ARTICLE V - INDEMNIFICATION
Each party (as Indemnitor) agrees to indemnify, defend and hold harmless the other party (as Indemnitee)
from and against any and all claims, losses, liability, costs or expenses (including reasonable attorney's fees)
(hereinafter collectively referred to as "claims") arising out of bodily injury of any person (including death) or
property damage, but only to the extent that such claims which result in vicarious/derivative liability to the
Indemnitee, are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its
officers, officials, agents, employees, or volunteers.
ARTICLE VI - COMPLIANCE WITH LAWS
The parties shall comply with all federal, state and local laws, rules, regulations, standards and Executive
Orders, without limitation to those designated within this Agreement. The laws and regulations of the State of
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2022-2024 IGA Pima County Recorder Election Services
Arizona shall govern the rights of the parties, the performance of this Agreement and any disputes hereunder.
Any action relating to this Agreement shall be brought in an Arizona court in Pima County. Any changes in
the governing laws, rules and regulations during the terms of this Agreement shall apply but do not require an
amendment.
ARTICLE VII —WORKERS COMPENSATION
Each party shall comply with the notice of A.R.S. § 23-1022(E). For purposes of A.R.S. § 23-1022, each
party shall be considered the primary employer of all personnel currently or hereafter employed by that party,
irrespective of the operations of protocol in place, and such party shall have the sole responsibility of the
payment of Worker's Compensation benefits or other fringe benefits of said employees.
ARTICLE VIII - ASSIGNMENT
The TOWN shall not assign its rights to this Agreement, in whole or in part, without prior written approval of
the COUNTY. Approval may be withheld at the sole discretion of COUNTY, provided that such approval shall
not be unreasonably withheld.
ARTICLE IX - NON-DISCRIMINATtON
The TOWN shall not discriminate against any County employee, client or any other individual in any way
because of that person's age, race, creed, color, religion, sex, disability or national origin in the course of
carrying out duties pursuant to this IGA. The TOWN shall comply with the provisions of Executive Order
2009-09, including flow down of all provisions and requirements to any subcontractors. Executive Order
2009-09 supersedes Executive order 99-4 and amends Executive Order 75-5 and may be viewed and
downloaded at the Governor or the State of Arizona's website
http://www.azgovernor.gov/dms/upload/EO 2990 90.pdf which is hereby incorporated into this Agreement
by reference, as if set forth in full herein.
ARTICLE X - AMERICANS WITH DISABILITIES ACT
The parties shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-
336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 C.F.R. Parts
35 and 36.
ARTICLE XI - AUTHORITY TO CONTRACT
No party warrants to any other party its legal authority to enter into this IGA. If a court, at the request of a
third person, should declare that any party lacks authority to enter into this IGA, or any part of it, then the IGA,
or parts of it affected by such order, shall be null and void, and no recovery may be had by any party against
the other for lack of performance or otherwise.
ARTICLE XII - FULL AND COMPLETE PERFORMANCE
The failure of either party to insist on one or more instances upon the full and complete performance with any
of the terms or conditions of this Agreement to be performed on the part of the other, or to take any action
permitted as a result thereof, shall not be construed as a waiver or relinquishment of the right to insist upon
full and complete performance of the same, or any other covenant or condition, either in the past or in the
future. The acceptance by either party of sums less than may be due and owing it at any time shall not be
construed as an accord and satisfaction.
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2022-2024 IGA Pima County Recorder Election Services
ARTICLE XIII - CANCELLATION FOR CONFLICT OF INTEREST
This Agreement is subject to cancellation for conflict of interest pursuant to A.R.S. § 38-511, the pertinent
provisions of which are incorporated into this Agreement by reference.
ARTICLE XIV—TERMINATION FOR NON -APPROPRIATION
Notwithstanding any other provision in this IGA, this IGA may be terminated if for any reason the County
Board of Supervisors or the Marana Town Council does not appropriate sufficient monies for the purpose of
maintaining this IGA. In the event of such cancellation, neither the County, nor the County Recorder shall
have any further obligation to the TOWN. In the event that the TOWN cancels, the TOWN shall be liable for
any costs already incurred by the County or the County Recorder at the time of the notification of the
cancellation.
ARTICLE XV - NOTICE
Any notice required or permitted to be given under this Agreement shall be in writing and shall be served by
personal delivery or by certified mail upon the other party as follows:
PIMA COUNTY
Gabriella Cazares-Kelly
Pima County Recorder
240 N Stone Avenue
Tucson, AZ 85701
(520) 724-4356
Fax: (520) 623-1785
TOWN OF MARANA
Cherry Lawson,
Town Clerk
11555 W. Civic Center Dr.
Marana, AZ 85743
(520) 382-1960
Fax: (520) 382-1998
ARTICLE XVI — NO THIRD PARTY BENEFICIARIES
Nothing in the provisions of this IGA is intended to create duties or obligations to or rights in third parties not
parties to this IGA, or affect the legal liability of any party to the IGA by imposing any standard of care
different from the standard of care imposed by law.
ARTICLE XVII — NO JOINT VENTURE
This IGA is not intended to, and this IGA shall not be construed to, create any partnership, joint venture or
employment relationship between the parties or create any employer-employee relationship between County
or Recorder and any TOWN employees, or between the TOWN and any County employees. No party shall
be liable for any debts, accounts, obligations nor other liabilities whatsoever of any other party, including
(without limitation) any other party's obligation to withhold Social Security and income taxes for itself or any of
its employees.
ARTICLE XVIII - REMEDIES
Either party may pursue any remedies provided by law for the breach of this Agreement. No right or remedy is
intended to be exclusive of any other right or remedy and each shall be cumulative and in addition to any
other right or remedy existing at law or at equity or by virtue of this Agreement.
ARTICLE XIX — TERMINATION FOR CONVENIENCE
Either party may terminate this IGA at any time by giving written notice of such termination and specifying the
effective date thereof, at least thirty (30) days before the effective date of such termination. In the event of
termination, any real or personal property belonging to either party and furnished pursuant to this IGA, shall
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2022-2024 IGA Pima County Recorder Election Services
be returned to the furnishing party. Any funds of TOWN paid to County in accordance with this IGA and not
encumbered at the time of termination shall be refunded to TOWN.
ARTICLE XX — LEGAL ARIZONA WORKERS ACT COMPLIANCE
The COUNTY and TOWN hereby warrant that they will at all times during the term of this Agreement comply
with all federal immigration laws and with the requirements of A.R.S. § 23-214(A) (together the "State and
Federal Immigration Laws").
ARTICLE XXI - ENTIRE AGREEMENT
This document constitutes the entire agreement between the parties pertaining to the subject matter hereof,
and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded
and merged herein. This IGA shall not be modified, amended, altered or extended except through a written
amendment signed by the parties.
ARTICLE XXII - COUNTERPARTS
This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but
all of which together shall constitute one and the same instrument. The signature pages from one or more
counterparts may be removed from such counterparts and such signature pages all attached to a single
instrument so that the signatures of all Parties may be physically attached to a single document.
IN WITNESS WHEREOF, the parties hereby have executed this Agreement on this 15th day of
February 2022.
PIMA COUNTY BOARD OF
TOWN OF MARANA SUPERVISORS
By
Ed Honea, Mayor
ATTEST:
By:
Cherry Lawson, Town Clerk
APPROVED AS TO CONT]=NT: rr
r•f
r � `
By L
er
91476 / 00961678 / v 1 Page 6 of 7
2022-2024 IGA Pima County Recorder Election Services
By
FEB 15 2022
Sharon Bronson, Chair
ATTEST:
By.
MEIiSSnriquez,
Clerk of the Board of S ipervis
ARTICLE XX — LEGAL ARIZONA WORKERS ACT COMPLIANCE
The COUNTY and TOWN hereby warrant that they will at all times during the term of this Agreement comply
with all federal immigration laws and with the requirements of A.R.S. § 23-214(A) (together the "State and
Federal Immigration Laws").
ARTICLE XXI - ENTIRE AGREEMENT
This document constitutes the entire agreement between the parties pertaining to the subject matter hereof,
and all prior or contemporaneous agreements and understandings, oral or written, are hereby superseded and
merged herein. This IGA shall not be modified, amended, altered or extended except through a written
amendment signed by the parties.
ARTICLE XXII - COUNTERPARTS
This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but
all of which together shall constitute one and the same instrument. The signature pages from one or more
counterparts may be removed from such counterparts and such signature pages all attached to a single
instrument so that the signatures of all Parties may be physically attached to a single document.
IN WITNESS WHEREOF, the parties hereby have executed this Agreement on this 2 �'' day of
r
.2022.
v
PIMA COUNTY BOARD OF
TOWN OF MA A SUPERVISORS
By: By.
Ed Honea, Mayor
ATTEST:
J
L�
By: I ----
Cherry La o , T& Clerk
APPROVED AS TO CONTENT:
By:
Gabriella Cazares-Kelly, Pima County Recorder
Sharon Bronson, Chair
ATTEST:
By:
Melissa Manriquez,
Clerk of the Board of Supervisors
The foregoing Intergovernmental Agreement between The Town of Marana, Pima County and the Pima
County Recorder has been reviewed pursuant to A.R.S. § 11-952 by the undersigned, who have determined
that it is in the proper form and is within the powers and authority granted under the laws of the State of
Arizona to those parties to the Intergovernmental Agreement represented by the undersigned.
Town of Marana Pima County
e(ne Fairall
Town Attorney
00078771.DOC /1 Page 6 of 6
2022-2024 IGA Pima County Recorder Election Services
Daniel Jurkowitz
Deputy County Attorney
The foregoing Intergovernmental Agreement between The Town of Marana, Pima County and the Pima
County Recorder has been reviewed pursuant to A.R.S. § 11-952 by the undersigned, who have determined
that it is in the proper form and is within the powers and authority granted under the laws of the State of
Arizona to those parties to the Intergovernmental Agreement represented by the undersigned.
Town of Marana
Jane Fairall
Town Attorney
Pima County
-e7 / -
Daniel Jurkowitz
Deputy County Attorney
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2022-2024 IGA Pima County Recorder Election Services
'EXHIBIT A - IGA Pima County Recorder for 2022-2024 Election Services
F. ANN RODRIGUEZ, RECORDER
Recorded By: GMS
DEPUTY RECORDER
4933
P0230
PII4A CO CLERK OF THE BOARD
PICKUP
ORDINANCE NO. 2016- 10
AN ORDINANCE OF THE BOARD OF SUPERVISORS OF
PIMA COUNTY, ARIZONA ESTABLISHING FEES FOR
ELECTION -RELATED SERVICES, VOTER
REGISTRATION DATA AND RECORDED DOCUMENT
SERVICES PROVIDED BY THE PIMA COUNTY
RECORDER.
The Board of Supervisors of Pima County Arizona finds that:
1. The Pima County Recorder is authorized pursuant to A.R.S. §§16-172, 16-168(E), 1]-
475, and 11-251.08 to charge for election related services, voter registration data, and
recorded document services; and,
2. The Pima County Board of Supervisors has determined that the charges are appropriate
and necessary to cover the costs incurred by the Pima County Recorder in providing these
services; and,
3. The Pima County Board of Supervisors has the authority under A.R.S. §11-251.05 to
adopt all ordinances necessary or proper to carry out the functions of the County.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
PIMA COUNTY, ARIZONA:
SECTION 1: It is the intent of this Ordinance to establish fees for election -related
services, voter registration data, and recorded document services provided by the Pima County
Recorder in an amount sufficient to defray costs.
SECTION 2: Fees charged by the Pima County Recorder shall be as follows:
SEE EXHIBIT A ATTACHMENT
SECTION 3: This Ordinance shall take effect thirty days from the date of adoption.
SECTION 4: If any provision of this Ordinance or the application thereof to any person
or circumstance is invalid, the invalidity shall not affect other provisions or applications of this
Ordinance, which can be given meaning without the invalid provision.
lc
of n
�LG
SEQUENCE: 20160490531
NO. PAGES: 10
ORDIN 02/18/2016
18:00:00
OSA
PICK UP
AMOUNT PAID: $0.00
ORDINANCE NO. 2016- 10
AN ORDINANCE OF THE BOARD OF SUPERVISORS OF
PIMA COUNTY, ARIZONA ESTABLISHING FEES FOR
ELECTION -RELATED SERVICES, VOTER
REGISTRATION DATA AND RECORDED DOCUMENT
SERVICES PROVIDED BY THE PIMA COUNTY
RECORDER.
The Board of Supervisors of Pima County Arizona finds that:
1. The Pima County Recorder is authorized pursuant to A.R.S. §§16-172, 16-168(E), 1]-
475, and 11-251.08 to charge for election related services, voter registration data, and
recorded document services; and,
2. The Pima County Board of Supervisors has determined that the charges are appropriate
and necessary to cover the costs incurred by the Pima County Recorder in providing these
services; and,
3. The Pima County Board of Supervisors has the authority under A.R.S. §11-251.05 to
adopt all ordinances necessary or proper to carry out the functions of the County.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF
PIMA COUNTY, ARIZONA:
SECTION 1: It is the intent of this Ordinance to establish fees for election -related
services, voter registration data, and recorded document services provided by the Pima County
Recorder in an amount sufficient to defray costs.
SECTION 2: Fees charged by the Pima County Recorder shall be as follows:
SEE EXHIBIT A ATTACHMENT
SECTION 3: This Ordinance shall take effect thirty days from the date of adoption.
SECTION 4: If any provision of this Ordinance or the application thereof to any person
or circumstance is invalid, the invalidity shall not affect other provisions or applications of this
Ordinance, which can be given meaning without the invalid provision.
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m
Page 2 of 10 Sequence No. 20160490531
PASSED AND ADOPTED THIS 16TH DAY OF FEBRUARY , 2016.
PIMA COUNTY BOARD OF SUPERVISORS
,t. y 16 2016
Chair, board of Supervisors
ATTEST: APPROVED AS TO FORM:
y �
Robjq$rigode, Cler fthe.Hnard
REVIEW d lid' ?
F. Ann Rodriguez, Pima County r r
3urkowitz, Deputy County Attorney
Mailing Address
P. O. Box 3145
Ilicson, AZ 85702.3145
County Public Service Center
240 North Stone Avenue, 19 Floor
Tucson, AZ
Page 3 of 10 Sequence No. 20160490531
F. Ann Rodriguez
Pima County Recorder
Recording history one document at a time.
Christopher J. Roads
Chief Deputy Recorder
Registrar of Voters
Document Recording: (520) 724-4350
Voter Registration: (520) 724.4330
Fax: (520) 623-1785
www.recorderpima.gov
PIMA COUNTYRECORDER'S CHARGES
ELECTION COSTS
For Conducting Jurisdictional Elections (i.e., Cities, Towns, School Districts, Fire Districts, etc.)
POLLING PLACE ELECTIONS
Early Ballot Processing
$5.75 each*
Permanent Early Voting List (PEVL) Ballots
$3.00 each*
Early Ballot Signature Verification
$0.75 per signature
Replacement Ballots — Satellite Location
$2.00 each
Replacement Ballots — By Mail
$3.00 each
Problem Ballots — includes calling the voter, sending them a letter
$6.00 each
Signature Roster Printing (per precinct)
$25.00 each
Provisional Ballots
$16.00 each
Conditional Provisional Ballots
$6.00 each
Regular Hours
$20.85 per hour
Overtime Hours
$31.27 per hour
Remote Site Computer linked
$400.00 flat fee
Remote Site Not computer linked
$200.00 flat fee
ALL BALLOT -BY -MAIL ELECTIONS
Mailing of Ballots to Every Active Voter $2.30 each*
Replacement Ballots — Satellite Location $2.00 each
Replacement Ballots — By Mail $3.00 each
Problem Signature Ballots — inc. calling the voter, sending them a letter $6.00 each
Signature Verification $0.75 per signature
Page 4 of 10 Sequence No. 20160490531
PIMA COUNTYRECGRDER CHARGES
Page 2 of 8
OTHER APPLICABLE ELECTION FEES
Voter Registration Maintenance Fee for Active and Inactive Voters
Consolidated Election Participation Fee for Active Voters
Team Voting
Special Inserts:
Single Page — 8 '/2 x 4 t/2 "
(20 lb. paper minimum)
Multiple pages or larger than 8 %2 x 4 %2 "
(may also result in additional postage cost for
Mailed ballot package due to increased weight)
PLUS actual cost for insert printing by vendor
$0.05 per voter
$0.10 per voter♦
$60.00 per request➢
$0.02 per ballot
$0.05 per ballot
Mileage will be charged at actual cost based on Pima County Fleet Services Department Motor Pool
Charges.
�t Includes postage fees for both the mailing of the ballot package and the return mail of the
voted ballot. If postage rate hikes imposed by the United States Postal Service go into effect after
the approved date of this Ordinance and Fee Schedule it may result in a fee increase in the same
amount.
♦ ♦ Consolidated Election Participation Fee for Early Ballots include: mailing of the 90 -day
notification of elections, maintenance fee of the Permanent Early Voting List (PEVL), National
Change of Address (NCOA) returned mail notifications.
➢ Emergency voting in hospitals, rest homes, care facilities, etc., for homebound voters, voters unable
to note in polling location, and those who need assistance voting their ballot due to medical reasons.
JURISDICTIONAL BOUNDARY CHANGES MAPPING
Computer Coding $50.00 Per Annexation
Map Geocoding (1 hour Minimum) $25.00 Per Hour
Page 5 of 10 Sequence No. 20160490531
PIMA COUNTYRECORDER CHARGES
Page 3 of 8
VOTER REGISTRATION DATA
The fee for a copy of the voter data provided to political parties is set in A.R.S. §16-168(E). That fee is
currently $0.01 per name for the data in electronic form and $0.05 per name for data in paper form.
The fee for data in formats other than provided to the political parties is $0.10 per name.
In addition to the statutory fees for voter data provided in A.R.S. § 16-168(E), the following fees will be
charged per voter record:
Additional District Assignment Information $ .01
Voting History .02
Voter Change History ,02
Age of Voter .02
Computer Programming for additional information
Per hour, l hour minimum 50.00
Copying fee — includes redaction of confidential data 1.00
Certification of Voter Registration 10.00 per certification
Replacement of Voter ID Card In Office 5.00 each
RECORDER'S SUBSCRIPTION FEES
Bulk Purchases of Current Images and Data
Minimum of $5,000.00 to start up a new account with $50.00 applied to a non-refundable set-up fee and the
balance applied to the pre -paid balance.
For accessing images of recorded documents on the Pima County Recorder's secure web site, the following
subscription fees will apply:
Bulk Purchase of all document images
Bulk Purchase of all daily indexing
Bulk Purchase of cross references for indexing
Bulk Purchase of images of selected document types
Bulk Purchase of selected index types
Bulk Purchase of selected cross reference types
One Time Bulk Purchases of Historical Images and Data
One Time Bulk Purchase of all historical document images
One Time Bulk Purchase of all historical daily indexes
One Time Bulk Purchase of all historical cross references
One Time Bulk Purchase of selected historical document images
One Time Bulk Purchase of selected historical daily indexes
One Time Bulk Purchase of selected historical cross references
$0.04 per image
0.03 per index
0.03 per index
0.07 per image
0.07 per index
0.07 per index
$0.05 per image
0.04 per index
0.04 per index
$0.08 per image
0.08 per index
0.08 per index
Page 6 of 10 Sequence No. 20160490531
PIMA COUNTYRECO"ER CHARGES
Page 4 of S
Web Subscriber Services
Minimum of $100.00 to start up a new account with $50.00 applied to a non-refundable set-up fee and $50.00
applied to the pre -paid balance.
Web access to individual document images $ 0.24 per document
Web access to individual map images 3.00 per image
Additional fees for recorded documents
Fee to return documents improperly submitted for recordation $5.00 per document
Blank recording forms $3.00 per form
2% convenience fee on all credit and debit card transactions
Page 7 of 10 Sequence No. 20160490531
PIMA COUNTYRECORDER CHARGES
Page 5 of 8
CANDIDATE EARLY BALLOT LISTS FEE SCHEDULE
PRIMARY ELECTIONS - State and Federal Elections, Countywide Special Elections
1. Early Ballot request data for State and Federal Primary Elections.
2. Number of Registered Voters determined on the 60th day preceding the Primary Election.
3. Prices shown in Columns 2 and 3 are per Party Affiliation: Democrat, Republican and/or Others.
4. Fees will be calculated in the following manner:
a. Determine which Party data are desired (Democrats, Republicans and/or Others).
b. Determine how many Voters of each Party are registered in the desired District using the figures from the
Recorder's website.
c. Find the row containing that number in Column 1. Use the Price Per Party Affiliation figures in Column 2
for the Early Ballot List, and the figures in Column 3 for the Returned Ballot List.
d. EXAMPLE: Candidate John Doe subscribes to the list of all Democrats and Independents who request an
Early Ballot in his District. There are 173,280 Democrats and 92,621 Independents. Using the schedule below,
Mr. Doe will pay $360.00 for Democrats plus 5200.00 for Others for the Early Ballot List. If he decides he
wants to also purchase the Returned Ballot List, he will add an additional $190.00 for Democrats plus 5110.00
for Others. His total for the subscription will be $860.00.
S. If the request is for all political parties and Others, and all such ballot returns, then the
maximum charge shall be $1,020.00.
d. NUMBER OF REGISTERED 2. E,4RLYBALLOTLIST 3. RETURNED BALLOTLIST
VOTERS IN DISTRICT RICE PER PARTY PRICE PER PARTY
AFFILIAT'd€�l�' AFFILIATION
0 -10,000 $ 20.00 $ 20.00
10,001 - 20,000 40.00 30.00
20,001 - 30,000 60.00 40.00
30,001 - 40,000 80.00 50.00
40,001 - 50,000 100.00 60.00
50,001 - 60,000 120.00 70.00
60,001- 70,000 140.00 80.00
70,001- 80,000 160.00 90.00
80,001- 90,000 180.00 100.00
90,001-100,000 200.00 110.00
100,001-110,000 220.00 120.00
110,001 -120,000 240.00 130.00
120,001 -130,000 260.00 140.00
130,001-140,000 280.00 150.00
140,001 -150,000 300.00 160.00
150,001-160,000 320.00 170.00
160,001 - 170,000 340.00 180.00
170,001 -180,000 360.00 190.00
180,001 -190,000 380.00 200.00
190,001 -200,000 400.00 210.00
200,001 - 210,000 420.00 220.00
210,001- 220,000 440.00 230.00
220,001 - 230,000 460.00 240.00
230,001-240,000 480.00 250.00
240,001-250,000 500.00 260.00
250,001- 260,000 520.00 270.00
260,001 - 270,000 540.00 280.00
270,001 - 280,000 _ 560.00 290.00
Page 8 of 10 Sequence No. 20160490531
PIMA COUNTYRECORDLR CIIARGES
Page 6 of 8
CANDIDATE EARL YBALLOT LISTS FEE SCHEDULE
GENERAL ELECTIONS - State and Federal Elections, Countywide Special Elections
1. Early Ballot request data for State and Federal General Elections.
2. Number of Registered Voters determined on the 60th day preceding the General Election.
3. Prices shown in Columns 2 and 3 are per Party Affiliation: Democrat, Republican and/or Others.
4. Fees will be calculated in the following manner:
a. Determine which Party data are desired (Democrats, Republicans and/or Others).
b. Determine how many Voters of each Party are registered in the desired District using the figures from the
Recorder's website.
c. Find the row containing that number in Column 1. Use the Price Per Party Affiliation figures in Column 2
for the Early Ballot List, and the figures in Column 3 for the Returned Ballot List.
d. EXAMPLE: Candidate John Doe subscribes to the list of all Democrats and Independents who request an
Early Ballot in his District. There are 173,280 Democrats and 92,621 Independents. Using the schedule below,
Mr. Doe will pay $380.00 for Democrats plus $220.00 for Others for the Early Ballot List. If he decides he
wants to also purchase the Returned Ballot List, he will add an additional $360.00 for Democrats plus $200.00
for Others. His total for the subscription will be $1,160.00.
5. If the request is for all political parties and Others, and all such ballot returns, then the maximum
charge shall be $1,380.00.
I. NUMBER. OF REGISTERED
VOTERS IN DISTRICT
2. EARLY BALLOT LIST
PRICE PER PARTY A FFILIA TION
3. RETURNED BALLOT LIST
PRICE PER PARTYAFFILIATION
0-10,000
$ 40.00
$ 20.00
10,001 - 20,000
60.00
40.00
20,001 -30,000
80.00
60.00
30,001 -40,000
100.00
80.00
40,001 - 50,000
120.00
100.00
50,001 - 60,000
140.00
120.00
60,001- 70,000
160.00
140.00
70,001- 80,000
180.00
160.00
80,001- 90,000
200.00
180.00
90,001 - 100,000
220.00
200.00
100,001-110,000
240.00
220.00
110,001 -120,000
260.00
240.00
120,001 -130,000
280.00
260.00
130,001-140,000
300.00
280.00
140,001 -150,000
320.00
300.00
150,001 -160,000
340.00
320.00
160,001 -170,000
360.00
340.00
170,001-180,000
380.00
360.00
180,001 -190,000
400.00
380.00
190,001 - 200,000
420.00
400.00
200,001- 210,000
440.00
420.00
210,001 - 220,000
460.00
440.00
220,001 - 230,000
480.00
460.00
230,001 - 240,000
500.00
480.00
240,001 - 250,000
520.00
500.00
250,001 - 260,000
540.00
520.00
260,001 - 270,000
560.00
540.00
270,001- 280,000
580.00
560.00
Page 9 of 10 Sequence No. 20160490531
PIMA COUNTYRECORDER CHARGES
Page 7 of 8
CANDIDATE EARL YBALLOT LISTS
FEESCHEDULE FOR PRIMARY(March) & GENERAL (May) ELECTIONS
Non -State and Non -Federal Elections
POLLING PLACE ELECTIONS
NUMBER OF
REGISTERED VOTERS
VOTERS INDISTRICT
LIST OFEARLY
BALLOT REQUESTS
LIST OF
RETURNED BALLOTS
0-10,000
$ 10.00
$ 10.00
10,001 - 20,000
20.00
10.00
20,001- 30,000
30.00
20.00
30,001-40,000
40.00
30.00
40,001 - 50,000
50.00
40.00
50,001 - 60,000
60.00
50.00
60,001 - 70,000
70.00
60.00
70,001- 80,000
80.00
70.00
80,001- 90,000
90.00
80.00
90,001-100,000
100.00
90.00
100,001 -110,000 1
110.00
100.00
110,001 -120,000
120.00
110.00
120,001-130,000
130.00
120.00
130,001-140,000
140.00
130.00
140,001-150,000
150.00
140.00
150,001 -160,000
160.00
150.00
160,001 - 170,000
170.00
160.00
170,001-180,000
180.00
170.00
180,001-190,000
190.00
180.00
190,001- 200,000
200.00
190.00
200,001 - 210,000
210.00
200.00
210,001 - 220,000
220.00
210.00
220,001 - 230,000
230.00
220:00
230,001- 240,000
240.00
230.00
240,001-250,000
250.00
240.00
250,001 - 260,000
260.00
250.00
260,001 - 270,000
270.00
260:00
270,001 -280,000
280.00
270.00
Page 10 of 10 Sequence No. 20160490531
PIMA COUNTY RECORDER CHARGES
Page 8 of 8
CANDID] TE EARLY BALLOT LISTS
FEE SCHEDULE FOR PRIMARY (March) A GENERAL (Mary) ELECTIONS
Non -State and Non -Federal Elections
ALL BALLOT -BY -MAIL ELECTIONS
NUMBER OF
REGISTERED VOTERS
VOTERS INDISTRICT
LIST OF EARLY
BALLOT REQUESTS
LIST OF
RETURNED BALLOTS
0-10,000
$ 40.00
$ 20.00
10,001- 20,000
60.00
40.00
20,001- 30,000
80.00
60100
30,001 - 40,000
100.00
80.00
40,001 - 50,000
120.00
100.00
50,001 - 60,000
140.00
120.00
60,001- 70,000
160.00
140.00
70,001- 80,000
180.00
160.00
80,001- 90,000
200.00
180.00
90,001 -100,000
220.00
200.00
100,001 -110,000
240.00
220.00
110,001 -120,000
260.00
240.00
120,001 - 130,000
280.00
260.00
130,001-140,000
300.00
280.00
140,001-150,000
320.00
300.00
150,001 -160,000
340.00
320.00
160,001-170,000
360.00
340.00
170,001-180,000
380.00
360.00
180,001-190,000
400.00
380.00
190,001- 200,000
420.00
400.00
200,001 - 210,000
440.00
420.00
210,001- 220,000
460.00
440.00
220,001- 230,000
480.00
460.00
230,001- 240,000
500.00
480.00
240,001 - 250,000
520.00
500.00
250,001- 260,000
540.00
520.00
260,001 - 270,000
560.00
540.00
270,001 -280,000
580.00
560.00