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HomeMy WebLinkAboutCouncil Presentation 03/15/2022 FY2023 Comprehensive Fee Schedule Changes1 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Extra-Duty Police Service Lieutenant; Hourly Rate Per Hour Per Hour $50.00 $55.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Service Sergeant; Hourly Rate Per Hour Per Hour $45.00 $50.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Service Officer; Hourly Rate Per Hour Per Hour $40.00 $45.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Service Dispatcher; Hourly Rate Per Hour Per Hour $30.00 $35.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5.00 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Services; Lieutenant Hourly Holiday Rate.Per Hour Per Hour $75.00 $82.50 Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modifications: Police 2 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Extra-Duty Police Services; Sergeant Hourly Holiday Rate.Per Hour Per Hour $67.50 $75.00 Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Services; Officer Hourly Holiday Rate.Per Hour Per Hour $60.00 $67.50 Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Services; Dispatcher Hourly Holiday Rate.Per Hour Per Hour $45.00 $52.50 Applies to the following dates: New Year's Eve, New Year's Day, Civil Rights Day, President's Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modifications Cont.: Police 3 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add new fee Signature Event Food Vendor Fee - For Profit Per Event $125/Event For food vendors 10'x10' - 10'x25' space. Fee will create distinction between signature event food vendor and non food vendor fees Add new fee Signature Event Food Vendor Fee - For Profit - Large Space Per Event $150/Event For food vendors 10'x30' and larger. Fee will create distinction between signature event food vendor and non food vendor fees Add new fee Signature Event Vendor Fee - Non Food Vendor- Single Per Event $150/Event This fee is for a single booth. Fee will create distinction between signature event food vendor and non food vendor fees Add new fee Signature Event Vendor Fee - Non Food Vendor- Double Per Event $300/Event This fee is for a double booth. Fee will create distinction between signature event food vendor and non food vendor fees. Streamline charges for a double booth. Modify existing fee Park Facility Rental, Community Garden Plot Per Plot/Year Per Plot/Year $40/Plot $80/Large, $50/Small Increase in fee to match the increase in staff maintenance costs. There is also no additional cost to renters for water. Modify existing fee Commercial Activity Permit Fee Per Permit (6 months)Per Permit(1 year)$75/ 6 months $150/year The overall fee will not increase. The modification to this fee will align it with other licenses/permits that vendor must obtain to conduct commercial activities in Marana Parks. Business Licenses are purchased annually. Users will no longer have to renew permits each six months, and internal administrative requirements are reduced. Additions: Parks & Recreation Modifications: Parks & Recreation 4 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Eliminate existing fee Signature Event Vendor Fee - For Profit Per Event $100.00 Includes electricity and waives cost for 10 day temporary business license. Distinction between food and non-food vendors will help provide a streamlined approach assessing vendor fee. Modify existing fee Water Hydraulic Modeling Review Per Submittal Per Submittal (Flat Fee + Consultant Fee Pass Through)$1,800.00 $950 Flat Fee + Consultant Pass Through Fee Fees may vary depending on size of development and time needed for review. Fee is $950 + the pass through cost of consultant fees. $950 flat fee covers internal (Marana Water) cost of service & allows adequate fees for hydraulic modeling performed by consultant. The change in water hydraulic modeling will create consistency with sewer hydraulic modeling fee. Modify existing fee Sewer Capacity Assurance & Conveyance Modeling Review Per Submittal Based on Type I, II, or III Per Submittal (Flat Fee + Consultant Fee Pass Through)$950.00 $950 Flat Fee + Consultant Pass Through Fee Fees may vary depending on size of development and time needed for review. Fee is $950 + the pass through cost of consultant fees. $950 flat fee covers internal (Marana Water) cost of service & allows adequate fees for hydraulic modeling performed by consultant. Eliminate existing fee Airport Use Fee (Non- Aeronautical Government- Local, State, Federal)Per Day $350.00 Non-aeronautical activities are no longer conducted at the Marana Airport. Eliminate existing fee Airport Non-Aeronautical Use Fee/Commercial Filming Per Day $600.00 Non-aeronautical activities are no longer conducted at the Marana Airport. Eliminate existing fee SASO/Commercial Services Permit Fee Per Year $75.00 Fee has never been charged on a yearly basis only a daily and monthly. SASO permits should not be yearly as they would require them to be based out of the airport. Modifications: Water & Water Reclamation Eliminations: Parks & Recreation Eliminations: Airport 5 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Clarification of existing fee Airport Aeronautical Use Fee/Commercial Photography Per Day $300.00 Removal of commercial photography from fee description. Non-aeronautical activities are no longer conducted at Marana Airport. Modify existing fee Public Records Requests; Documents Used for Commercial (for-profit) Purposes; Base Search Fee Per Hour Per Hour $10.00 $30.00 Per hour with a minimum of 1 hour for commercial requests. Increase in fee to appropriately account for internal processing time costs. This fee has not been reviewed for cost since 2014. Add new fee Water Plan Review Per Application $700.00 Revisions to accepted plans are 30% of original fee. For Marana Water service areas, additional Marana Water review fees apply. Establish a flat fee for review of water plans (Tucson and Marana) by Development Services Engineering Division for staff to review plans. Review consists of compliance with Town Standards and notes, review for conflicts with grading, paving and sewer plans submitted under separate cover. The average cost of water plan reviews over the last 2 years averages $716.67 creating the basis of fee amount. Add new fee Traffic Impact Analysis; Category IV-V Per Application $900.00 Large to regional development, 1,000 or more peak hour trips. Revisions to accepted submittals are $150 each. 1.) Create new fee to account for the additional review time associated with review of a Large development vs. a Moderate-sized development. Moderate development requires looking 10 years into the future, whereas large development adds a 20-year horizon. Moderate development requires intersections and roadway segments within ½ mile be analyzed, whereas large development expands that to within a full mile. It takes approximately an additional four hours to review the additional requirements for large and regional developments including possible reviews by deputy director of public works and the Town Engineer. 2.) This completes the modification to the Fee Description for the existing Study and Statement fees to align with 2017 Transportation Impact Analysis Manual. Modifications: Town Clerk Additions: Development Services Clarifications: Airport 6 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add new fee Traffic Signal Plans Per Application $300.00 Fee is in addition to the construction plan review. Revisions to accepted plans are 30% of original fee. Traffic signal design requires detailed review of signal plans, pole/cabinet schedules, high/low voltage diagrams, and a photometric analysis, in addition to signing/striping. Signal plans require reviews by skilled traffic signal maintenance staff to ensure accurate design and constructability. An additional fee of $300 (approximately 4 hours), on top of existing review fees, is proposed to account for these reviews. Add new fee License Agreement; Assignment Fee Per Submittal $250.00 Fee for an assigning existing license agreement to a new entity (ownership transfer). Fee was previously on the schedule, but was deleted pursuant to Ordinance No. 2016.006. Re-instating the fee will accurately represents the amount of work associated with an ownership change. Approx. 3 hours of staff time is needed to review these applications, prepare the assignment of license agreement form, request and obtain updated insurance certificate, circulate for signatures, and prepare for recordation. Add new fee Third Party Review Fees See Note See Note This applies to plan review and inspection fees that required services and/or expertise not available from Town staff. The initial fee will be charged according to the adopted fee schedule. If third party review fees exceed the initial amount charged, the remaining balance will be collected. Fee based on increasing workloads and projected new development, anticipating an increased use of third party for reviews and/or inspections. This also allows the use of third party reviewers if in house staff does not have the needed expertise to properly review and/or inspect a complex or specialize development project. The industry demands for third party reviews and inspections are increasing this fee will ensure any addition cost incurred for use of this service is being covered. Additions Cont.: Development Services 7 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Preliminary Plat Per Submittal Per Submittal $3,000.00 Base + $30.00 per lot $3,150.00 Base + $30.00 per lot Includes review of the Recreational Area Plan and the Neighborhood Design Plan. Increase in base fee by $150.00 to account for 2 additional hours of review for the residential area plan and the neighborhood design plan that are now required per Title 17 code updates adopted per Ord 2021.003. Modify existing fee Planning Miscellaneous Hourly Review Fee Per Hour $70.00 $75.00 Minimum of one hour and to the newest nearest hour after. 1.) Increase fee to adjust review rate from $70 to $75/hour for all of development services. Rate has not been reviewed since 2014. 2.) Modification to the note to correct typo. Modify existing fee Assurance Agreement Review Per Submittal Per Submittal $150.00 $300.00 Increase to appropriately account for processing and review time. Review process requires an average of 2 hours of Development Services staff review. Additional time is needed for intake, collection of signatures as well as legal and Town Engineer review. Modify existing fee Miscellaneous Document and/or Report Review Per Submittal Per Submittal $280.00 $300.00 Including but not limited to CC&R's, Title Report, Archeology and, Environmental Reports, and Special Inspection Reports. 1.) Increase fee to adjust review rate from $70 to $75/hour for all of development services. Rate has not been reviewed since 2014. 2.) Modification to the note to clarify an additional report type option used under this fee. 3.) Create a general or miscellaneous category for use by all 3 divisions within development services eliminating the need for duplicate items. Move fee to new section. Modify existing fee Plan Review Submittals after 2nd submittal and Revisions to Approved Plans Per Hour $50.00 $75.00 Plan review fee will be charged $50 per hour to the nearest hour. 1.) Increase fee to adjust review rate from $70 to $75/hour for all of development services. Rate has not been reviewed since 2014. 2.) Modification to notes. Modifications: Development Services 8 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Drainage Statement Per Statement Per Application $280.00 $300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $80 75 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $300. 2.) Decrease revisions from $80 to $75 to accurately reflect a 1 hour review time. 3.) Modification to the notes to remove additional fees for submittals after 2. Modify existing fee Drainage Report Per Report Per Application $560.00 $650.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $170 150 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services ($600). 2.) Modification to the notes to remove additional fees for submittals after 2. Increase fee an additional $50 to cover this cost brining total fee to $650. 3.) Decrease revisions from $170 to $150 to accurately reflect a 2 hour review time. Modify existing fee Conditional Letter of Map Revision with Letter of Map Revision (CLOMR/LOMR) Per CLOMR/LOMR Per Application $350.00 $375.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $170.00 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $375. 2.) Modification to the notes to remove additional fees for submittals after 2. 3.) Modification to the notes to remove revision fee. The Town does not receive revisions to a Conditional Letter of Map Revision (CLOMR). Modifications Cont.: Development Services 9 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Letter of Map Revision (LOMR)Per LOMR Per Application $280.00 $300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $100.00 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $300. 2.) Modification to the notes to remove additional fees for submittals after 2. 3.) Modification to the notes to remove revision fee. The Town does not receive revisions to a Letter of Map Revision (LOMR). Modify existing fee Geotechnical Report Per Report Per Application $280.00 $300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $80 75 per submittal. Re Submittals to reconfirm expired report are not charged a review fee. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $300. 2.) Decreased revisions from $80 to $75 to accurately reflect a 1 hour review time. 3.) Modification to the notes to remove additional fees for submittals after 2. Modify existing fee Review of Structural Calculations Per Report Per Report $560.00 $600.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $170.00 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $600. 2.) Modification to the notes to remove additional fees for submittals after 2. 3.) Modification to the notes to remove revision fee. The Town has not received revisions to this type of review. Modify existing fee Subdivision Design Exception Report Per Report Per Application $140.00 $150.00 Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $150. Modifications Cont.: Development Services 10 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Assurances; Partial Release of Assurance Per Submittal $20.00 $150.00 Increase to appropriately account for staff processing time, routing, inspecting, and preparing for recordation. This requires on average 2 hours of staff time to process and inspection. Modify existing fee Floodplain; Floodplain Use Permit Per Permit $100.00 $225.00 Increase to cover the cost of review and inspections. 1 hour for office staff to process and review and 2 site visits at 1 hour each ($75 /hour). Modify existing fee Traffic Impact Analysis Study; Category II-III Per Report Per Application $560.00 $600.00 Small to moderate development, 100- 999 peak hour trips. Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $170 150 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour to align with other development services rates for consistency, bringing the fee to a total of $600. 2.) Decrease revisions from $170 to $150 to accurately reflect a 2 hour review time. 3.) Modification to the Fee Description to align with 2017 Transportation Impact Analysis Manual and split small/moderate developments from large/regional developments. 4.) Modification to the notes to remove additional fees for submittals after 2. Modify existing fee Storm Water Pollution Prevention Plan (SWPPP)Per Plan Per Application $280.00 $150.00 Applies to first 2 submittals and first inspection. Reviews after 2nd submittal are $80 per submittal. Includes review and first two inspections. See re- inspection fee for additional inspection fees. Arizona Department of Environmental Quality (ADEQ) Construction General Permit was modified to no longer require that the Town review and maintain the full Stormwater Pollution Prevention Plan (SWPP) book. Decrease to reflect the adjusted review time associated with this change to an average of 1 hour plus 1 inspections at $75 each. Modify existing fee Grading Plan Review Per Plan Per Application $400.00 + $95.00 / sheet $1,300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals plans are 30% of original fee. Per submittal. Modification to the fee structure to a flat fee. Fee was previously calculated based on number of plan sheets. The flat fee will reduce errors and provide a more predictable fee estimate to customers. Modifications Cont.: Development Services 11 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Construction Plan Review Per Plan Type Per Application $400.00 + $95.00 / sheet $1,300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals plans are 30% of original fee. per submittal. A separate fee is required for each plan review type including, but not limited to: paving, sewer, and utility plans. Modification to the fee structure to a flat fee. Fee was previously calculated based on number of plan sheets. The flat fee will reduce errors and provide a more predictable fee estimate to customers. Modify existing fee Traffic Impact Analysis; Category I Statement Per Statement Per Application $280.00 $300.00 Traffic Statement, less then 100 peak hour trips. Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $80 75 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour to align with other development services rates for consistency, bringing the fee to a total of $300. 2.) Decrease revisions from $80 to $75 to accurately reflect a 1 hour review time. 3.) Modification to the Fee Description to align with 2017 Transportation Impact Analysis Manual. 4.) Modification to the notes to remove additional fees for submittals after 2. Eliminate existing fee Temporary Use Permit; Administrative Process with Council Action Per Submittal $500.00 This process in longer supported per code updates to Title 17 adopted per Ord 2021.003. Eliminate existing fee Review of Miscellaneous Report Per Report $280.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $80.00 each. Removal of duplicate fee. Fee already exists for Development Services in the Planning section as "Miscellaneous Document and/or Report Review." Eliminate existing fee Storm Water Pollution Prevention Plan; Re- inspection Per Inspection $50.00 Fee to re-inspect after failed inspection. Removal of duplicate fee. Re-inspection fee already exists for Development Services in the Building section as "Re-inspection Fee". This can be used for all of development services. Eliminations: Development Services Modifications Cont.: Development Services 12 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Eliminate existing fee Storm Water Pollution Prevention Plan (SWPPP); review based on Town Template Per Plan $140.00 Arizona Department of Environmental Quality (ADEQ) Construction General Permit was modified to no longer require that the Town review and maintain the full Stormwater Pollution Prevention Plan (SWPP) book and thus purchase of a template is no longer supported. Clarification of existing fee Zoning Variance Request Per Submittal Per Submittal $550.00 $550.00 Description change to clarify fee is for a zoning variance and not a Flood Plain Variance request. Clarification of existing fee Pools and Spas; Permit Fee Using Model Engineering Per Permit Per Permit $500.00 $500.00 Permit fee for a residential pool that has pre-approved model engineering. Commercial or community pool fees based on valuation per Ord 2011.015. Note change to clarify that this fee applies to residential pools only. Clarification of existing fee Re-inspection Fee Per Inspection Per Inspection $75.00 $75.00 Initial permit includes first and 2nd inspections. Currently used by building and for SWPPP inspections. Combine fee into one item and create a miscellaneous category for use by all 3 divisions within development services eliminating the need for duplicate items. Clarification of existing fee Inspection After Normal Work Hours Per Hour Per Hour $75.00 $75.00 $75 per hour with a minimum of two hours ($150). Applies to inspections performed before normal start time, after normal end time, on weekends or on holidays. Currently used by building. Adding the ability to be used for SWPPP inspections. Combine fee into one item and create a miscellaneous category for use by all 3 divisions within development services eliminating the need for duplicate items. Clarification of existing fee Pools and Spas; Permit Fee Without Model Engineering Per Permit Per Permit $550.00 $550.00 Permit fee for a residential pool that does not have pre-approved model engineering. Commercial or community pool fees are based on valuation per Ord. 2011.015. Note change to clarify that this fee applies to residential pools only. Clarification of existing fee Pools and Spas; Pool Engineering Model Plan Review Per Application Per Application $200.00 $200.00 Applies to residential pools only. Commercial or community pool fees are based on valuation per Ord. 2011.015. Add note to clarify that this fee applies to residential pools only. Clarifications: Development Services Eliminations Cont.: Development Services 13 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Clarification of existing fee License Agreement See Note See Note $1,000.00 $1,000.00 $1,000.00 + actual cost for appraisal and/or survey fees. Fee for new license agreements, landscaping exempt. Clarification of note, removing landscaping exemption. License agreements apply to landscaping in the Public Right-of-Way when installed and maintained by an entity other than the Town. Clarifications Cont.: Development Services