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Home My WebLink AboutRegular Council Meeting Agenda Packet 05/17/2022MARANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 17, 2022, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on May 17, 2022, at or after 6:00 PM located in the Council Chambers of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others, please turn off or put in silent mode all electronic devices. Meeting Times Welcome to this Marana Town Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 6:00 PM at the Marana Municipal Complex, although the date or time may change and additional meetings may be called at other times and/or places. Contact the Town Clerk or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during the Call to the Public or Public Hearings, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. Marana Town Council Regular Meeting May 17, 2022 Page 1 of 321Marana Town Council Regular Meeting May 17, 2022 Page 1 of 320 All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange the accommodation. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.maranaaz.gov under Agendas and Minutes. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at (520) 382-1999, Monday through Friday from 8:00 AM to 5:00 PM. This Notice and Agenda Posted no later than 24 hours prior to the meeting, at the Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes. REGULAR COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. Marana Town Council Regular Meeting May 17, 2022 Page 2 of 321Marana Town Council Regular Meeting May 17, 2022 Page 2 of 320 future agenda. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS P1 Relating to Budget; presentation of third quarter results (July-March) for the Town's General Fund and other selected major funds for the 2021-2022 fiscal year (Yiannis Kalaitzidis) CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. C1 Resolution No. 2022-045: Relating to Personnel; approving and adopting amendments to the Personnel Policies and Procedures; revising Chapter 1 - General Employment Rights and Responsibilities, Section 1-2-8 "Use of Public Property", Chapter 2, Employment Process, Section 2-1-4 "Non-Competitive Process", Section 2-6-1 "Procedure", Chapter 3 - Classification and Compensation, Section 3-7-4 "On Call/Stand-By Assignments and Pay", Section 3-7-5 "Shift Differential Pay" Chapter 4 - Employment Benefits and Leaves, Section 4-8-5 "Town-Assigned Administrative Leave", Chapter 6 - Performance Management and Employee Development, Section 6-2-6 "Application and Reimbursement Procedures", Section 6-4-2 "As a Condition of Professional Growth", Chapter 7 - Safety and Health, Section 7-5-6 "Drug Testing" (Curry C. Hale) C2 Resolution No. 2022-046: Relating to Parks and Recreation; approving and authorizing the Parks and Recreation Director to execute a Facility Usage Agreement between the Town of Marana and Leman Academy of Excellence, Inc. (Jim Conroy) Marana Town Council Regular Meeting May 17, 2022 Page 3 of 321Marana Town Council Regular Meeting May 17, 2022 Page 3 of 320 C3 Resolution No. 2022-047: Relating to Development; approving the final block plat for Mandarina Blocks 1-7 and Parcels A, B & C, generally located north of Tangerine Road and east of Interstate 10 within portions of Section 36, Township 11 South and Range 11 East and Section 31, Township 11 South and Range 12 East (Steve Cheslak) C4 Resolution No. 2022-048: Relating to Administration; designating Yiannis Kalaitzidis as the Chief Fiscal Officer for officially submitting the Fiscal Year 2023 Expenditure Limitation Report to the Arizona Auditor General (Libby Shelton) C5 Approval of the Regular Council Meeting Summary Minutes of May 3, 2022 (Cherry L. Lawson) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A1 Resolution No. 2022-049: Relating to Real Estate; approving and authorizing the Mayor to sign the Easement Purchase and Sale Agreement in favor of Metropolitan Domestic Water Improvement District and an Electrical Right-of-Way Easement in favor of Trico Electric Cooperative, Inc. over Marana Regional Airport property (George Cardieri) A2 Ordinance No. 2022.009: Relating to Finance; amending the Town of Marana Comprehensive Fee Schedule; and designating an effective date (Yiannis Kalaitzidis) Resolution No. 2022-050: Relating to Finance; declaring as a public record filed with the Town Clerk the amendments to the Town of Marana Comprehensive Fee Schedule adopted by Ordinance No. 2022.009 (Yiannis Kalaitzidis) A3 PUBLIC HEARING: Resolution No. 2022-051: Relating to Budget; adopting the fiscal year 2022-2023 tentative budget (Yiannis Kalaitzidis) ITEMS FOR DISCUSSION / POSSIBLE ACTION D1 Relating to Public Art; discussion and selection of a name for the public art Marana Town Council Regular Meeting May 17, 2022 Page 4 of 321Marana Town Council Regular Meeting May 17, 2022 Page 4 of 320 D1 Relating to Public Art; discussion and selection of a name for the public art piece at the roundabout located at Sandario Road and Marana Main Street (Andrea Caicedo) D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Terry Rozema) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Marana Town Council Regular Meeting May 17, 2022 Page 5 of 321Marana Town Council Regular Meeting May 17, 2022 Page 5 of 320 Council-Regular Meeting P1 Meeting Date:05/17/2022 To:Mayor and Council From:Yiannis Kalaitzidis, Finance Director Date:May 17, 2022 Strategic Plan Focus Area: Not Applicable Subject:Relating to Budget; presentation of third quarter results (July-March) for the Town's General Fund and other selected major funds for the 2021-2022 fiscal year (Yiannis Kalaitzidis) Discussion: The purpose of this item is to present a summary of the Town's third quarter financial results (July-March) for the Town's General Fund and other selected major funds for fiscal year 2021-2022. It is important to note that these results are preliminary, unaudited, and subject to change based upon adjusting entries, as necessary. The attached provides a high-level revenue and expenditure summary at the end of the current quarter. Revenue Overall, revenues are above expectations for most funds through the third quarter. General Fund revenue is significantly above budgeted expectations in virtually all categories due to the impact of a stronger than anticipated economy including retail and home sales. Revenues for the Bed Tax Fund, which accounts for the portion of bed tax revenues restricted for tourism related costs, are above expectations as occupancy rates have recovered over the last two quarters and revenues are significantly above pre-pandemic amounts. Airport revenues are above expectations when excluding scheduled transfers set to take place later in the fiscal year. Likewise, revenues for the Water Reclamation fund are above expectations primarily due to stronger than anticipated account growth. Water revenues are below budgeted expectations due to an overestimation of user revenues during budget development. However, year-over-year revenues are higher than the previous two years. Additional Marana Town Council Regular Meeting May 17, 2022 Page 6 of 321Marana Town Council Regular Meeting May 17, 2022 Page 6 of 320 However, year-over-year revenues are higher than the previous two years. Additional detail on these variances and other listed funds is included within the visualization slides attached to this item. Expenditures Expenditures in all funds are at or below expectations through the third quarter. This is primarily due to the timing of large one-time projects and programs which are either in the planning stages or are expected to occur in the future. In some cases, projects have been delayed due to higher than anticipated prices, or due to material shortages, and will be carried forward into next fiscal year. Expenditures for the Bed Tax Fund are as expected through the third quarter of the fiscal year. The quarterly update will be available on the Town's website following tonight's meeting. The public may interact with the Power BI tool by drilling down into the data. The tool can be found on the following page: http://www.maranaaz.gov/financial-documents Staff Recommendation: Presentation of third quarter financial results only. Suggested Motion: Presentation of third quarter financial results only. Attachments FY2021-2022 Third Quarter Financial Update Marana Town Council Regular Meeting May 17, 2022 Page 7 of 321Marana Town Council Regular Meeting May 17, 2022 Page 7 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 8 of 321Marana Town Council Regular Meeting May 17, 2022 Page 8 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 9 of 321Marana Town Council Regular Meeting May 17, 2022 Page 9 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 10 of 321Marana Town Council Regular Meeting May 17, 2022 Page 10 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 11 of 321Marana Town Council Regular Meeting May 17, 2022 Page 11 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 12 of 321Marana Town Council Regular Meeting May 17, 2022 Page 12 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 13 of 321Marana Town Council Regular Meeting May 17, 2022 Page 13 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 14 of 321Marana Town Council Regular Meeting May 17, 2022 Page 14 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 15 of 321Marana Town Council Regular Meeting May 17, 2022 Page 15 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 16 of 321Marana Town Council Regular Meeting May 17, 2022 Page 16 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 17 of 321Marana Town Council Regular Meeting May 17, 2022 Page 17 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 18 of 321Marana Town Council Regular Meeting May 17, 2022 Page 18 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 19 of 321Marana Town Council Regular Meeting May 17, 2022 Page 19 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 20 of 321Marana Town Council Regular Meeting May 17, 2022 Page 20 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 21 of 321Marana Town Council Regular Meeting May 17, 2022 Page 21 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 22 of 321Marana Town Council Regular Meeting May 17, 2022 Page 22 of 320 Council-Regular Meeting C1 Meeting Date:05/17/2022 To:Mayor and Council From:Curry C. Hale, Human Resources Director Date:May 17, 2022 Strategic Plan Focus Area: Progress & Innovation Subject:Resolution No. 2022-045: Relating to Personnel; approving and adopting amendments to the Personnel Policies and Procedures; revising Chapter 1 - General Employment Rights and Responsibilities, Section 1-2-8 "Use of Public Property", Chapter 2, Employment Process, Section 2-1-4 "Non-Competitive Process", Section 2-6-1 "Procedure", Chapter 3 - Classification and Compensation, Section 3-7-4 "On Call/Stand-By Assignments and Pay", Section 3-7-5 "Shift Differential Pay" Chapter 4 - Employment Benefits and Leaves, Section 4-8-5 "Town-Assigned Administrative Leave", Chapter 6 - Performance Management and Employee Development, Section 6-2-6 "Application and Reimbursement Procedures", Section 6-4-2 "As a Condition of Professional Growth", Chapter 7 - Safety and Health, Section 7-5-6 "Drug Testing" (Curry C. Hale) Discussion: This item proposes revisions to the Town's Personnel Policies and Procedures. The changes are many, but minor. The word "designee" is being added in several sections that currently state "Town Manager or Human Resources Director, where appropriate. Adding designee where applicable provides continuity of operations when the Town Manager and Human Resources Director are out of the office, and designates authority when appropriate. Also, there is minor language cleanup in Chapter 2, Employment Process, Section 2-6-1 (B). The word "Department" is deleted. Chapter 1 - General Employment Rights and Responsibilities, Section 1-2-8 (B) "Use of Marana Town Council Regular Meeting May 17, 2022 Page 23 of 321Marana Town Council Regular Meeting May 17, 2022 Page 23 of 320 Chapter 1 - General Employment Rights and Responsibilities, Section 1-2-8 (B) "Use of Public Property" Authorized personal uses include taking a Town vehicle to lunch when going to and from meetings on workdays as needed, use of a Town copy machine at cost, stopping to run personal errands when in a Town vehicle when the destination point is in conjunction with official or authorized business, and other nominal personal uses as permitted by the Town Manager Department Head, in consultation with the Human Resources, Director on a case-by-case basis. Chapter 2, Employment Process, Section 2-1-4 (B) "Non-Competitive Process" Non-competitive selections shall only be made with the approval of the Town Manager or designee, in consultation with the Human Resources Director. Chapter 2, Employment Process, Section 2-1-4 (E)(2) "Non-Competitive Process On rare occasions, the Town Manager may identify an individual whose expertise and skills are aligned with pressing Town needs or strategic priorities. When time and resources limit the Town’s ability to competitively recruit such an individual, the hiring department and/or the Human Resources Department may recommend to the Town Manager or designee that the individual be hired on a non-competitive basis. Chapter 2, Employment Process, Section 2-6-1 (B) "Procedure" Human Resources Department staff shall also conduct a thorough and comprehensive background investigation of applicants selected for employment which may include, but is not limited to, any of the following: Chapter 3 - Classification and Compensation, Section 3-7-4 "On Call/Stand-By Assignments and Pay" The Town Manager Department Head, in consultation with the Human Resources Director, may designate certain non-exempt positions as eligible to receive on-call and/or stand-by pay based on the need for 24 hours per day, 7 days per week coverage and emergency response requirements. Department Heads or those in the chain of authority above the level of Department Head who have such positions in their chain-of-command shall determine the length, duration and rotation of on-call or stand-by assignments. Chapter 3 - Classification and Compensation, Section 3-7-5 "Shift Differential Pay" The Town Manager Department Head, in consultation with the Human Resources Director, may designate certain non-exempt positions as eligible to receive shift differential pay based on budget capacity with consideration given to the shift differential rates paid in other jurisdictions that make up the Town’s market for the purposes of surveying pay and benefits. Chapter 4 - Employment Benefits and Leaves, Section 4-8-5 (A) "Town-Assigned Administrative Leave" A Department Head, General Manager or the Human Resources Department may, with the approval of the Human Resources Director or designee, assign an employee to administrative leave with pay for a specific non disciplinary reason or purpose, such Marana Town Council Regular Meeting May 17, 2022 Page 24 of 321Marana Town Council Regular Meeting May 17, 2022 Page 24 of 320 as pending the results of a fitness-for-duty examination. Chapter 6 - Performance Management and Employee Development, Section 6-2-6 (C) "Application and Reimbursement Procedures" Applications shall be reviewed and approved or disapproved by the Human Resources Director or designee and the Town Manager or designee. Employees may not be reimbursed for any courses enrolled in prior to receiving written confirmation of approval from the Town Manager or designee Human Resources Director or designee. Chapter 6 - Performance Management and Employee Development, Section 6-2-6 (E) "Application and Reimbursement Procedures" Requests for reimbursement shall be reviewed by the Human Resources Director and then routed to the Town Manager or designee. Upon final approval of the request for reimbursement by the Town Manager Human Resources Director or designee, reimbursement shall be distributed to the employee. Chapter 6 - Performance Management and Employee Development, Section 6-4-2 (B) "As a Condition of Professional Growth" Payment of dues and fees for these non-mandated organizations is the responsibility of the individual employee unless approved for Town payment by the Town Manager or designee. Chapter 7 - Safety and Health, Section 7-5-6 (B2) "Drug Testing"(Curry C. Hale) Before reporting a positive test result to the Town Manager or designee, the Human Resources Director will attempt to contact the employee to discuss the test results. If the Human Resources Director is unable to contact the employee directly, the Human Resources Director will notify the Town Manager or designee, who shall contact the employee and direct the employee to contact the Human Resources Director. Upon being so directed, the employee shall contact the Human Resources Director immediately. If the employee fails to contact the Human Resources Director within 5 days after notification, the Human Resources Director may verify the test as positive. Staff Recommendation: Staff recommends approval of the Resolution adopting amendments to the Personnel Policies and Procedures. Suggested Motion: I move to adopt Resolution No. 2022-045, approving and adopting amendments to the Town's Personnel Policies and Procedures, revising Chapter 1 - General Employment Rights and Responsibilities, Chapter 2, Employment Process, Chapter 3 - Classification and Compensation, Chapter 4 - Employment Benefits and Leaves, Chapter 6 - Performance Management and Employee Development, and Chapter 7 - Safety and Health. Marana Town Council Regular Meeting May 17, 2022 Page 25 of 321Marana Town Council Regular Meeting May 17, 2022 Page 25 of 320 Attachments Resolution No. 2022-045 Exhibit A Exhibit B Exhibit C Exhibit D Exhibit E Exhibit F Marana Town Council Regular Meeting May 17, 2022 Page 26 of 321Marana Town Council Regular Meeting May 17, 2022 Page 26 of 320 - 1 - Resolution No. 2022-045 MARANA RESOLUTION NO. 2022-045 RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO THE TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 1 – GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES, SECTION 1-2-8 “USE OF PUBLIC PROPERTY”, CHAPTER 2 - EMPLOYMENT PROCESS, SECTION 2-1-4 “NON-COMPETITIVE PROCESS”, SECTION 2-6-1 “PROCEDURE”, CHAPTER 3 - CLASSIFICATION AND COMPENSATION, SECTION 3-7-4 “ON CALL/STAND-BY ASSIGNMENTS AND PAY”, SECTION 3-7-5 “SHIFT DIFFERENTIAL PAY”, CHAPTER 4 - EMPLOYMENT BENEFITS AND LEAVES, SECTION 4-8-5 “TOWN-ASSIGNED AD- MINISTRATIVE LEAVE”, CHAPTER 6 – PERFORMANCE MANAGEMENT AND EM- PLOYEE DEVELOPMENT, SECTION 6-2-6 “APPLICATION AND REIMBURSEMENT PROCEDURES”, SECTION 6-4-2 “AS A CONDITION OF PROFESSIONAL GROWTH”, AND CHAPTER 7 – SAFETY AND HEALTH, SECTION 7-5-6 “DRUG TESTING” WHEREAS Chapter 3-3 of the Marana Town Code provides that the Town Council may adopt personnel policies, rules, and regulations that follow the generally accepted principles of good personnel administration and which may be modified or changed from time to time; and WHEREAS the Town Council adopted Personnel Policies and Procedures via Town of Marana Ordinance 99.12 and Resolution 99-38 on May 18, 1999; and WHEREAS the Council finds that adoption of the amendments to the Town’s Per- sonnel Policies and Procedures as set forth in this resolution is in the best interests of the Town and its employees. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. Section 1-2-8 of the Town’s Personnel Policies and Procedures, enti- tled “Use of Public Property”, is hereby amended as set forth in Exhibit A attached to this resolution, with deletions shown with strikeouts and additions shown with double un- derlining. SECTION 2. Section 2-1-4 entitled “Non-Competitive Process” and Section 2-6-1 entitled “Procedure” of the Town’s Personnel Policies and Procedures are hereby amended as set forth in Exhibit B attached to and incorporated by this reference in this resolution, with deletions shown with strikeouts and additions shown with double un- derlining. Marana Town Council Regular Meeting May 17, 2022 Page 27 of 321Marana Town Council Regular Meeting May 17, 2022 Page 27 of 320 - 2 - Resolution No. 2022-045 SECTION 3. Section 3-7-4 entitled “On Call/Stand-By Assignments and Pay” and Section 3-7-5 entitled “Shift Differential Pay” of the Town’s Personnel Policies and Pro- cedures are hereby amended as set forth in Exhibit C attached to and incorporated by this reference in this resolution, with deletions shown with strikeouts and additions shown with double underlining. SECTION 4. Section 4-8-5 of the Town’s Personnel Policies and Procedures, enti- tled “Town-Assigned Administrative Leave”, is hereby amended as set forth in Exhibit D attached to and incorporated by this reference in this resolution, with additions shown with double underlining. SECTION 5. Section 6-2-6 entitled “Application and Reimbursement Procedures” and Section 6-4-2 entitled “As a Condition of Professional Growth” of the Town’s Per- sonnel Policies and Procedures are hereby amended as set forth in Exhibit E attached to and incorporated by this reference in this resolution, with deletions shown with strikeouts and additions shown with double underlining. SECTION 6. Section 7-5-6 of the Town’s Personnel Policies and Procedures, enti- tled “Drug Testing”, is hereby amended as set forth in Exhibit F attached to and incorpo- rated by this reference in this resolution, with additions shown with double underlining. SECTION 7. All ordinances, resolutions, or motions and parts of ordinances, reso- lutions, or motions of the Council in conflict with the provisions of this reso lution are hereby repealed, effective as of the effective date of this resolution. SECTION 8. The Town’s manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obliga- tions, and objectives of the aforementioned amendments. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar- izona, this 17th day of May, 2022. Mayor Ed Honea ATTEST: Cherry Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 28 of 321Marana Town Council Regular Meeting May 17, 2022 Page 28 of 320 Exhibit A to Marana Resolution No. 2022-045 CHAPTER 1 GENERAL EMPLOYMENT RIGHTS AND RESPONSIBILITIES 00080949.DOCX /1 [NO REVISIONS TO POLICY 1-1] POLICY 1-2 CODE OF ETHICS [No revisions to Sections 1-2-1 through 1-2-7] Section 1-2-8 Use of Public Property A. No employee of the Town shall request, use or permit the use of Town-owned vehicles, clothing, equipment, materials, or other property for unauthorized personal convenience, for profit, for private use, or as part of secondary employment. Use of such Town property is to be restricted to such services as are available to the Town generally and for the conduct of official Town business. B. Authorized personal uses include taking a Town vehicle to lunch when going to and from meetings on workdays as needed, use of a Town copy machine at cost, stopping to run personal errands when in a Town vehicle when the destination point is in conjunction with official or authorized business, and other nominal personal uses as permitted by the Town Manager Department Head, in consultation with the Human Resources Director, on a case-by-case basis. C. Employees shall not have passengers in Town-owned vehicles unless the passenger is present for official Town business or there is an emergency. Marana Town Council Regular Meeting May 17, 2022 Page 29 of 321Marana Town Council Regular Meeting May 17, 2022 Page 29 of 320 Exhibit B to Marana Resolution No. 2022-045 CHAPTER 2 EMPLOYMENT PROCESS 00080950.DOCX /1 2-1 POLICY 2-1 RECRUITMENT Vacancies for regular and temporary, full- and part-time classified and unclassified positions may be filled by an external competitive recruitment process, an internal competitive recruitment process or a non-competitive process. The Human Resources Department and the hiring department will work together to develop recruitment and selection strategies for each vacant position. The Human Resources Department is responsible for ensuring compliance with all applicable laws and policies regarding recruitment and shall conduct all recruitment processes. The hiring department is responsible for the selection of candidates. [No changes to Sections 2-1-1 through 2-1-3] Section 2-1-4 Non-Competitive Process A. The Town of Marana actively seeks a qualified, diverse workforce through competitive recruitment processes. The Town recognizes, however, that there may be situations in which a compelling justification exists to make a non-competitive selection. B. Non-competitive selections shall only be made with the approval of the Town Manager or designee, in consultation with the Human Resources Director. C. All candidates selected through a non-competitive process must meet the minimum qualifications of the position in question. D. In all cases, the Human Resources Department and the hiring department shall document the circumstances of the non-competitive hire with a memorandum to the personnel file of the employee hired through the non-competitive process. E. The following circumstances may justify an appointment without a competitive recruitment process: 1. In an emergency situation in which failure to fill a vacancy would compromise the operations of the Town, the Town may temporarily hire someone to fill the position while it conducts a competitive search. 2. On rare occasions, the Town Manager may identify an individual whose expertise and skills are aligned with pressing Town needs or strategic priorities. When time and resources limit the Town’s ability to competitively recruit such an individual, the hiring department and/or the Human Resources Department may recommend to the Town Manager or designee that the individual be hired on a non-competitive basis. 3. Regular employees who resign from Town service may be considered for re-employment without a competitive recruitment process in accordance with Policy 8-4 of these Personnel Policies and Procedures. Marana Town Council Regular Meeting May 17, 2022 Page 30 of 321Marana Town Council Regular Meeting May 17, 2022 Page 30 of 320 Exhibit B to Marana Resolution No. 2022-045 CHAPTER 2 EMPLOYMENT PROCESS 00080950.DOCX /1 2-2 4. In recognition of an employee's talents, contributions, and performance, the Town may appoint a current regular employee who has completed an initial evaluation period in any position with the Town or a term-limited temporary employee who has worked a minimum of 1040 hours to a regular or temporary position within the Town without conducting a competitive search. [NO REVISIONS TO POLICIES 2-2 THROUGH 2-5] POLICY 2-6 REFERENCE CHECK AND BACKGROUND INVESTIGATION Section 2-6-1 Procedure A. Human Resources staff will conduct employment verification and reference checks on applicants being considered for a position. Parts of the reference check may be delegated to the hiring department. B. Human Resources Department staff shall also conduct a thorough and comprehensive background investigation of applicants selected for employment which may include, but is not limited to, any of the following: 1. State or county criminal records search 2. Multi-state/national criminal database search 3. Federal criminal records search 4. Education verification 5. Employment verification 6. Motor Vehicle Department record search 7. Professional license and credential verification 8. Sex offender registry search 9. Social Security verification 10. Address trace 11. Character and/or personal reference checks C. The Police Department will also conduct an employment verification, reference check and background investigation as part of its process of qualifying Police Department candidates before selection. D. Applicants are required to sign all necessary releases for employment verification, reference checks and background investigations. Marana Town Council Regular Meeting May 17, 2022 Page 31 of 321Marana Town Council Regular Meeting May 17, 2022 Page 31 of 320 Exhibit B to Marana Resolution No. 2022-045 CHAPTER 2 EMPLOYMENT PROCESS 00080950.DOCX /1 2-3 1. Background investigations of Parks and Recreation Department employees covered under Marana Town Code Chapter 13-2 shall comply with the requirements set forth in that chapter. E. Some applicants may also be required to submit fingerprints as set forth in Policy 2-8. [NO REVISIONS TO POLICIES 2-7 THROUGH 2-10] Marana Town Council Regular Meeting May 17, 2022 Page 32 of 321Marana Town Council Regular Meeting May 17, 2022 Page 32 of 320 Exhibit C to Marana Resolution No. 2022-045 CHAPTER 3 CLASSIFICATION AND COMPENSATION 00080957.DOCX /1 3-1 [NO REVISIONS TO POLICIES 3-1 THROUGH 3-6] POLICY 3-7 ADJUSTMENTS TO PAY BASED ON EMPLOYMENT ACTION [No revisions to Sections 3-7-1 through 3-7-3] Section 3-7-4 On-Call/Stand-By Assignments and Pay The Town ManagerDepartment Head, in consultation with the Human Resources Director, may designate certain non-exempt positions as eligible to receive on-call and/or stand-by pay based on the need for 24 hours per day, 7 days per week coverage and emergency response requirements. Department Heads or those in the chain of authority above the level of Department Head who have such positions in their chain-of-command shall determine the length, duration and rotation of on-call or stand-by assignments. Section 3-7-5 Shift Differential Pay The Town ManagerDepartment Head, in consultation with the Human Resources Director, may designate certain non-exempt positions as eligible to receive shift differential pay based on budget capacity with consideration given to the shift differential rates paid in other jurisdictions that make up the Town’s market for the purposes of surveying pay and benefits. [NO REVISIONS TO POLICIES 3-8 THROUGH 3-12] Marana Town Council Regular Meeting May 17, 2022 Page 33 of 321Marana Town Council Regular Meeting May 17, 2022 Page 33 of 320 Exhibit D to Marana Resolution No. 2022-045 CHAPTER 4 EMPLOYMENT BENEFITS AND LEAVES 00080958.DOCX /1 4-1 [NO REVISIONS TO POLICIES 4-1 THROUGH 4-7] POLICY 4-8 ADMINISTRATIVE LEAVE [No revisions to Sections 4-8-1 through 4-8-4] Section 4-8-5 Town-Assigned Administrative Leave A. A Department Head, General Manager or the Human Resources Department may, with the approval of the Human Resources Director or designee, assign an employee to administrative leave with pay for a specific non disciplinary reason or purpose, such as pending the results of a fitness-for-duty examination. B. When an employee is assigned to administrative leave pursuant to this section, any documentation placed in the employee’s official personnel file shall specifically note that the administrative leave is for non-disciplinary reasons. C. Town-assigned administrative leave shall ordinarily not exceed 21 calendar days. The Human Resources Department may authorize an extension in extenuating circumstances. [No revisions to Sections 4-8-6 through 4-8-9] [NO REVISIONS TO POLICIES 4-9 THROUGH 4-16] Marana Town Council Regular Meeting May 17, 2022 Page 34 of 321Marana Town Council Regular Meeting May 17, 2022 Page 34 of 320 Exhibit E to Marana Resolution No. 2022-045 CHAPTER 6 PERFORMANCE MANAGEMENT AND EMPLOYEE DEVELOPMENT 00080960.DOCX /1 6-1 [NO REVISIONS TO POLICY 6-1] POLICY 6-2 EDUCATION ASSISTANCE [No revisions to Sections 6-2-1 through 6-2-5] Section 6-2-6 Application and Reimbursement Procedures A. Employees shall complete a tuition reimbursement application, available through the Human Resources Department, before the first day of class. B. All applications must have the prior approval of the employee’s Department Head, as indicated by the Department Head’s signature on the application. C. Applications shall be reviewed and approved or disapproved by the Human Resources Director or designee and the Town Manager or designee. Employees may not be reimbursed for any courses enrolled in prior to receiving written confirmation of approval from the Town Manager Human Resources Director or designee. D. If the application is approved, employees must submit a completed request for reimbursement, along with proof of satisfactory grade(s), within 45 calendar days of the completion of each course. Failure to submit the completed request as required within the time limit shall result in disqualification for tuition assistance. E. Requests for reimbursement shall be reviewed by the Human Resources Director and then routed to the Town Manager or designee. Upon final approval of the request for reimbursement by the Town Manager Human Resources Director or designee, reimbursement shall be distributed to the employee. F. The approval of an employee’s participation in the education assistance program is not a guarantee that the employee will receive reimbursement. Reimbursement is based upon the employee’s continued satisfactory work performance. [No revisions to Section 6-2-7] [NO REVISIONS TO POLICY 6-3] POLICY 6-4 SPECIAL LICENSES AND MEMBERSHIP FEES [No revisions to Section 6-4-1] Marana Town Council Regular Meeting May 17, 2022 Page 35 of 321Marana Town Council Regular Meeting May 17, 2022 Page 35 of 320 Exhibit E to Marana Resolution No. 2022-045 CHAPTER 6 PERFORMANCE MANAGEMENT AND EMPLOYEE DEVELOPMENT 00080960.DOCX /1 6-2 Section 6-4-2 As a Condition of Professional Growth A. Employees who belong to professional organizations that are not required as a condition of employment, but that promote individual professional growth, competence and effectiveness in functioning as Town employees are encouraged to attend local, state and national meetings subject to approval by the Department Head and budgetary limitations. B. Payment of dues and fees for these non-mandated organizations is the responsibility of the individual employee unless approved for Town payment by the Town Manager or designee. Marana Town Council Regular Meeting May 17, 2022 Page 36 of 321Marana Town Council Regular Meeting May 17, 2022 Page 36 of 320 Exhibit F to Marana Resolution No. 2022-045 CHAPTER 7 SAFETY AND HEALTH 00080961.DOCX /1 7-1 [NO REVISIONS TO POLICIES 7-1 THROUGH 7-4] POLICY 7-5 DRUG- AND ALCOHOL-FREE WORKPLACE It is the policy of the Town of Marana that its employees be free of substance and alcohol abuse. Consequently, the use of illegal drugs by employees is prohibited. Further, employees shall not use alcohol during work hours or engage in “prohibited conduct” as defined in this policy. The overall goals of this policy are to ensure a drug-free and alcohol-free work environment and to reduce accidents, injuries and fatalities. [No revisions to Sections 7-5-1 through 7-5-6] Section 7-5-6 Drug Testing Drug testing will be performed through urinalysis or blood testing. Urinalysis or blood testing will test for the presence of drugs and/or metabolites of the following controlled substances: marijuana, cocaine, opiates, amphetamines, phenacyclidine (PCP) and all other controlled substances. A. Laboratory Testing The procedure starts with the collection of a urine or blood specimen. 1. Specimens will be submitted to a Substance Abuse Mental Health Services Administration (SAMHSA) -certified laboratory for testing. 2. As part of the collection process, the specimen provided will be split into two vials; a primary vial and a secondary vial. 3. The SAMHSA-certified laboratory will perform initial screening on all primary vials. 4. In the event that the primary specimen tests positive, a confirmation test of that the primary specimen will be performed prior to the laboratory reporting the results to the Town. B. Laboratory Results All laboratory results will be reported by the laboratory to the Human Resources Director for the Town. At the Human Resources Director’s sole discretion, a determination will be made as to whether a result is positive or negative. 1. Negative test results will be reported to the Town Manager. 2. Before reporting a positive test result to the Town Manager or designee, the Human Resources Director will attempt to contact the employee to discuss the test results. If Marana Town Council Regular Meeting May 17, 2022 Page 37 of 321Marana Town Council Regular Meeting May 17, 2022 Page 37 of 320 Exhibit F to Marana Resolution No. 2022-045 CHAPTER 7 SAFETY AND HEALTH 00080961.DOCX /1 7-2 the Human Resources Director is unable to contact the employee directly, the Human Resources Director will notify the Town Manager or designee, who shall contact the employee and direct the employee to contact the Human Resources Director. Upon being so directed, the employee shall contact the Human Resources Director immediately. If the employee fails to contact the Human Resources Director within 5 days after notification, the Human Resources Director may verify the test as positive. 3. After any positive verification, the employee may petition the Human Resources Director to reopen the case for reconsideration. C. Confidentiality Individual test results for employees will be released to the Town and will be kept strictly confidential unless consent for the release of the test results has been obtained from the employee. D. Request for Results and Re-Test 1. Any individual who has submitted to drug testing in compliance with this policy is entitled to receive the results of the drug testing upon timely written request. 2. An individual who tests positive may make a request of the Human Resources Director to have the secondary vial tested. The request for testing of a secondary specimen is timely if it is made to the Human Resources Director within 72 hours of the individual being notified by the Town of a positive test result. 3. The secondary vial must be tested by a different SAMHSA-certified laboratory than tested the primary specimen. 4. The individual making the request for a test of the second specimen must pre-pay all costs associated with the test. [No revisions to Sections 7-5-7 through 7-5-11] Marana Town Council Regular Meeting May 17, 2022 Page 38 of 321Marana Town Council Regular Meeting May 17, 2022 Page 38 of 320 Council-Regular Meeting C2 Meeting Date:05/17/2022 To:Mayor and Council From:Libby Shelton, Deputy Town Attorney Date:May 17, 2022 Strategic Plan Focus Area: Recreation Subject:Resolution No. 2022-046: Relating to Parks and Recreation; approving and authorizing the Parks and Recreation Director to execute a Facility Usage Agreement between the Town of Marana and Leman Academy of Excellence, Inc. (Jim Conroy) Discussion: The Town of Marana Parks and Recreation department and the Leman Academy of Excellence, Inc. ("Leman") wish to re-enter a facility use agreement that permits common use of respective facilities at Crossroads at Silverbell District Park and Leman Academy to minimize expenses to citizens, improve service delivery, and provide enhanced resources to the community. The Town of Marana's 2022 Parks and Recreation Master Plan recommends the department seek partnerships to coordinate a diverse offering of programs and services throughout the community. The plan includes that the department should establish and grow partnerships with other organizations to develop and expand recreation programs. Through this partnership, Marana Parks and Recreation is able to expand its adult and youth fitness, sports, and wellness offerings. The facility use agreement permits Leman Academy use of the softball field, soccer / multiuse fields, and basketball courts at Crossroads Park, during non-peak hours only, defined as Monday through Friday, 6:00 a.m. to 6:00 p.m., for Leman Academy curricular and extracurricular activities at no cost to Leman. In return, Leman will permit the Town to use the Leman Academy gymnasium, cafeteria, and designated outdoor facilities for Town recreational programming, community meetings, and similar governmental uses at no cost to the Town. Marana Town Council Regular Meeting May 17, 2022 Page 39 of 321Marana Town Council Regular Meeting May 17, 2022 Page 39 of 320 Town. The Town has had a facility use agreement with Leman since 2017, but the existing agreement expires on May 31, 2022. By adopting this Resolution, the Town and Leman Academy will enter into a new facility use agreement that will expire on May 31, 2027. Staff Recommendation: Staff recommends approval of the Facility Usage Agreement between the Town of Marana and Leman Academy of Excellence, Inc. to continue common use of respective facilities at Crossroads at Silverbell District Park and Leman Academy to minimize expense to citizens, improve service delivery, and provide enhanced resources to the community. Suggested Motion: I move to adopt Resolution No. 2022-046, approving and authorizing the Parks and Recreation Director to execute the Facility Usage Agreement between the Town of Marana and Leman Academy of Excellence, Inc. Attachments Resolution No. 2022-046 Exhibit A Marana Town Council Regular Meeting May 17, 2022 Page 40 of 321Marana Town Council Regular Meeting May 17, 2022 Page 40 of 320 - 1 - 00080888.DOCX /1Resolution No. 2022-046 RESOLUTION NO. 2022-046 RELATING TO PARKS AND RECREATION; APPROVING AND AUTHORIZING THE PARKS AND RECREATION DIRECTOR TO EXECUTE A FACILITY USAGE AGREEMENT BETWEEN THE TOWN OF MARANA AND LEMAN ACADEMY OF EXCELLENCE, INC. WHEREAS the Town of Marana has established the Crossroads at Silverbell District Park (“Crossroads Park”), located within the Town of Marana at 7548 North Silverbell Road; and WHEREAS Leman Academy of Excellence, Inc. (“Leman”) has established the Leman Academy of Excellence (“Leman Academy”), a public charter school adjacent to Crossroads Park, located within the Town of Marana at 7720 N. Silverbell Road; and WHEREAS the Town and Leman desire to permit common use of their respective facilities at Crossroads Park and the Leman Academy to minimize expense to citizens, improve service delivery, and provide enhanced resources to the community; and WHEREAS the Mayor and Council of the Town of Marana find that this resolution is in the best interests of the Town of Marana and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, that the Facility Usage Agreement between the Town of Marana and Leman Academy of Excellence, Inc., attached to this resolution as Exhibit A, is hereby approved, and the Parks and Recreation Director is authorized to execute it for and on behalf of the Town of Marana. IT IS FURTHER RESOLVED that the Town Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, conditions and objectives of the Facility Usage Agreement. Marana Town Council Regular Meeting May 17, 2022 Page 41 of 321Marana Town Council Regular Meeting May 17, 2022 Page 41 of 320 - 2 - 00080888.DOCX /1Resolution No. 2022-046 PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17th day of May, 2022. Mayor Ed Honea ATTEST: Cherry Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 42 of 321Marana Town Council Regular Meeting May 17, 2022 Page 42 of 320 00080309.DOCX /1 - 1 - FACILITY USAGE AGREEMENT BETWEEN TOWN OF MARANA AND LEMAN ACADEMY OF EXCELLENCE, INC. This Facility Usage Agreement (this “Agreement”) is made and entered into by and between the TOWN OF MARANA (the “Town”), an Arizona municipal corporation and LEMAN ACADEMY OF EXCELLENCE, INC. (“Leman”), an Arizona non-profit corporation. Leman and the Town are sometimes collectively referred to in this Agreement as the “Parties,” either of which is sometimes referred to as a “Party.” RECITALS A.The Town has established the Crossroads at Silverbell District Park (“Crossroads Park”), located within the Town of Marana at 7548 North Silverbell Road. B. Leman has established the Leman Academy of Excellence (“Leman Academy”), a public charter school adjacent to Crossroads Park, located within the Town of Marana at 7720 N. Silverbell Road. C.The Town and Leman desire to permit common use of their respective facilities at Crossroads Park and the Leman Academy to minimize expense to citizens, improve service delivery, and provide enhanced resources to the community. D.The purpose of this Agreement is to set forth the responsibilities of the Parties regarding their use of each other’s facilities. AGREEMENT NOW, THEREFORE, based on the foregoing recitals, which are incorporated here as the intention of the Parties in entering into this Agreement, the Parties agree as follows: 1.Leman use of Crossroads Park. The Town hereby permits Leman to use the following Crossroads Park facilities, as depicted on Exhibit A, during non-peak hours only, defined as Monday through Friday, 6:00 a.m. to 6:00 p.m., for Leman Academy curricular and extra-curricular activities at no cost, subject to Leman’s performance of its obligations under this Agreement. During peak hours, Leman may reserve the facilities through the Town’s established reservation process and shall pay any facilities fees established in the Town’s comprehensive fee schedule. a.Softball field b.Soccer/multi-use fields c.Basketball courts 2.Town use of Leman Academy. Leman hereby permits the Town to use the following Leman Academy facilities, as depicted on Exhibit B, for Town recreational programming, community meetings, and similar governmental uses at no cost, subject to the Town’s performance of its obligations under this Agreement. The Town may use the facilities during non-school hours only. Exhibit A to Marana Resolution No. 2022-046 Marana Town Council Regular Meeting May 17, 2022 Page 43 of 321Marana Town Council Regular Meeting May 17, 2022 Page 43 of 320 00080309.DOCX /1 - 2 - a.Gymnasium b.Cafeteria c.Outside recreation areas including basketball court, field area, and playground 3.Scheduling. The Parties shall schedule their use of each other’s facilities in advance pursuant to scheduling procedures agreed to by the Parties. If either Party needs to cancel an activity at the other Party’s facility, the Party shall contact a representative of the other Party as soon as possible, and at least 24 hours in advance. 4.Conditions of use. Each Party’s use of the other Party’s facilities pursuant to this Agreement shall be subject to the following conditions: a.This Agreement is non-exclusive and the Parties may enter into agreements regarding the use of the facilities in question with other parties throughout the term of this Agreement. b.Each Party shall ensure that a staff member or contracted instructor is available at all times during the Party’s usage of the other Party’s facilities. The staff member or contracted instructor shall be responsible for all aspects of the activity at the facility, including safety rules and closure because of inclement weather. c.The Parties may need to periodically close their facilities for maintenance or repairs at the facility owner’s sole discretion. Each Party will make reasonable efforts to notify the other Party in advance of any such closures. d.Each Party maintains priority usage of its own facilities and has final authority on determining use or assignments. e.Leman shall ensure that all persons using the Town’s facilities pursuant to this Agreement: i.Observe Town of Marana park rules, as codified in the Marana Town Code, Title 13. ii.Use the facilities in a safe manner that will not jeopardize the safety and welfare of park users, park equipment or park facilities. f.The Town shall ensure that all persons using Leman’s facilities pursuant to this Agreement: i.Observe any posted rules of use for the Leman Academy. ii.Use the facilities in a safe manner that will not jeopardize the safety and welfare of Leman Academy users, equipment or facilities. g.Notwithstanding the provisions of this paragraph 4, the Parties each reserve the right to close their own facilities and/or deny the other Party’s use of the facilities due to inclement weather or any safety or other concern. 5.Repair and maintenance of facilities. Each Party shall be solely responsible for all repair and maintenance of the Party’s own facilities. The Parties agree that the decisions on maintenance and repair of facilities are non-delegable decisions of the owner of the facilities. However, each Party shall be responsible for the costs of any repairs that are necessary and directly attributable to their respective uses of the other Party’s facilities. Exhibit A to Marana Resolution No. 2022-046 Marana Town Council Regular Meeting May 17, 2022 Page 44 of 321Marana Town Council Regular Meeting May 17, 2022 Page 44 of 320 00080309.DOCX /1 - 3 - 6.Indemnification. To the fullest extent permitted by law, each Party (as "indemnitor") shall defend, indemnify and hold harmless the other Party (as "indemnitee"), its officers, officials, employees, agents, volunteers, successors, and assigns (the "indemnified group") for claims, damages, losses, liabilities and expenses of any nature whatsoever (including but not limited to reasonable attorneys' fees, court costs, the costs of appellate proceedings, and all claim adjusting and handling expense) relating to, arising out of, resulting from or alleged to have resulted from the indemnitor's acts, errors, mistakes or omissions relating to any action or inaction of this Agreement (collectively, "claims") including but not limited to work, services, acts, errors, mistakes, or omissions in the performance of this Agreement by anyone directly or indirectly employed by or contracting with the indemnitor, or any person for whose acts and liabilities are the obligation of the indemnitor. If any claim, action or proceeding is brought against the indemnified group, indemnitor shall have a duty, at its sole cost and expense, to resist or defend such claim or action on behalf of the indemnified group but only to the extent that such claims result in vicarious/derivative liability to the indemnitee and are caused by the act, omission, negligence, misconduct or other fault of the indemnitor, its officers, officials, agents, employees or volunteers; provided, however, that the indemnitor shall have no obligation to indemnify the indemnified group for the indemnified group's passive negligence. The indemnity provisions of this Agreement shall survive the termination of this Agreement. 7.Insurance. a.Each Party shall secure and maintain in force throughout the life of this Agreement, comprehensive general liability insurance with carriers acceptable to the other Party, with a minimum coverage of one million dollars ($1,000,000) per occurrence and two million dollars ($2,000,000) aggregate for personal injury, and one million ($1,000,000) per occurrence/aggregate for property damage. b.Each Party shall deliver one or more certificates of insurance evidencing coverage as described in this paragraph 7 to the other Party upon execution of this Agreement, prior to using the facilities pursuant to this Agreement. Each Party shall also deliver new certificates of insurance to the other Party each time the policy(s) is updated. c.Each Party shall be named as an additional insured on the commercial general liability insurance policies required by subparagraph (a) above. As an additional insured, each Party shall be provided coverage for any liability arising out of operations performed in whole or in part by or on behalf of the other Party. Each Party shall deliver additional insured endorsement(s) along with the certificate(s) of insurance required by subparagraph (b) above. d.The coverage requirements specified in this paragraph 7 may not be changed or modified except by written agreement signed by the Parties. e.Each Party shall give the other Party at least 30 calendar days’ written notice prior to a planned cancellation or reduction of any coverage required by this paragraph 7. Each Party shall give the other Party immediate notice of any other cancellation or reduction of any coverage required by this paragraph 7. Cancellation or reduction of any coverage required by this paragraph 7 is grounds for termination of this Agreement. 8.Notices. Any notice required under this Agreement shall be complete when sent via First Class Mail or hand delivered to the following addresses. Either Party may change its address for purposes of notice under this Agreement by mailing a notice of change of address to the other Party. Exhibit A to Marana Resolution No. 2022-046 Marana Town Council Regular Meeting May 17, 2022 Page 45 of 321Marana Town Council Regular Meeting May 17, 2022 Page 45 of 320 00080309.DOCX /1 - 4 - Leman: Leman Academy of Excellence, Inc. 6601 East Grant Road, Suite 101 Tucson, Arizona 85715 Marana: Town of Marana Attn: Town Manager 11555 W. Civic Center Drive Marana, AZ 85653 9.Governing law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Arizona, and any lawsuit to enforce any provision of this Agreement or to obtain any remedy with respect to this Agreement shall be brought in the Pima County Superior Court, and for this purpose the Parties expressly and irrevocably consent to the jurisdiction of the Pima County Superior Court. 10.Court costs and reasonable attorneys’ fees to prevailing Party in dispute. If a Party fails to perform any of its obligations under this Agreement, or if a dispute arises concerning the meaning or interpretation of any provision of this Agreement, the prevailing Party shall be entitled to all court costs and reasonable attorneys’ fees incurred in enforcing or establishing its rights under this Agreement. 11.Exhibits. Any exhibit attached to this Agreement shall be deemed to have been incorporated in this Agreement by reference with the same force and effect as if fully set forth in the body of this Agreement. 12.Counterparts. This Agreement may be executed in any number of counterparts. Each counterpart shall be deemed an original, but all counterparts shall constitute but one agreement. 13.Term. This Agreement shall be effective as of the signature date of the last Party to sign this Agreement, and shall expire on May 31, 2027, unless earlier terminated by either Party in accord with the terms of this Agreement. 14.Termination. This Agreement may be terminated under the following circumstances: a.This Agreement may be terminated by either Party without cause with 60 days’ written notice to the other Party. b.A Party may terminate this Agreement for material breach of the Agreement by the other Party. Prior to any termination under this paragraph, the Party allegedly in default shall be given written notice by the other Party of the nature of the alleged default. The Party said to be in default shall have 45 days to cure the default. If the default is not cured within that time, the other Party may terminate this Agreement. Any such termination shall not relieve either Party from liabilities or costs already incurred under this Agreement. c.This Agreement may be terminated for a conflict of interest as set forth in A.R.S. § 38-511, the relevant portions of which are hereby incorporated by reference. 15.Miscellaneous. a.This Agreement may not be modified except in a writing signed by both of the Parties. Exhibit A to Marana Resolution No. 2022-046 Marana Town Council Regular Meeting May 17, 2022 Page 46 of 321Marana Town Council Regular Meeting May 17, 2022 Page 46 of 320 00080309.DOCX /1 - 5 - b.This Agreement represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations or agreements, either written or oral. c.The captions and section numbers appearing in this Agreement are inserted only as a matter of convenience, and do not define, limit, construe or describe the scope or intent of such sections or articles of this Agreement. d.Neither Party’s waiver of the other’s breach of any term or condition contained in this Agreement shall be deemed a waiver of any subsequent breach of the same or any other term or condition of this Agreement. “Town”: TOWN OF MARANA, an Arizona municipal corporation By: Jim Conroy Parks & Recreation Director Date: “Leman”: LEMAN ACADEMY OF EXCELLENCE, INC., an Arizona non-profit corporation By: Its: ATTEST: Cherry L. Lawson, Town Clerk APPROVED AS TO FORM: Libby Shelton, Deputy Town Attorney Exhibit A to Marana Resolution No. 2022-046 Marana Town Council Regular Meeting May 17, 2022 Page 47 of 321Marana Town Council Regular Meeting May 17, 2022 Page 47 of 320 Crossroads at Silverbell District Park Multi Field #1 Multi Field #2 Softball Field #3 Exhibit AExhibit A to Marana Resolution No. 2022-046 Marana Town Council Regular Meeting May 17, 2022 Page 48 of 321Marana Town Council Regular Meeting May 17, 2022 Page 48 of 320 Turf Area Basketball CourtsExhibit B Exhibit A to Marana Resolution No. 2022-046 Marana Town Council Regular Meeting May 17, 2022 Page 49 of 321Marana Town Council Regular Meeting May 17, 2022 Page 49 of 320 Council-Regular Meeting C3 Meeting Date:05/17/2022 To:Mayor and Council From:Steven Cheslak, Principal Planner Date:May 17, 2022 Strategic Plan Focus Area: Not Applicable Subject:Resolution No. 2022-047: Relating to Development; approving the final block plat for Mandarina Blocks 1-7 and Parcels A, B & C, generally located north of Tangerine Road and east of Interstate 10 within portions of Section 36, Township 11 South and Range 11 East and Section 31, Township 11 South and Range 12 East (Steve Cheslak) Discussion: Request EPS Group, Inc., representing the owner, Mandarina Holdings, LLC, is requesting approval of a final block plat consisting of seven blocks and three parcels on approximately 312.3 acres of land generally located in the north of Tangerine Road and east of Interstate 10 within portions of Section 36, Township 11 South and Range 11 East and Section 31, Township 11 South and Range 12 East. Zoning The zoning of the property is F- Mandarina Specific Plan, created by Ordinance 2009.02, adopted by the Marana Town Council on February 17, 2009, and administratively amended on October 30, 2019. Land Use The final block plat proposes seven blocks and three parcels on 312.3 acres of land. The block and parcel sizes proposed are: Block 1 109.667 acres Marana Town Council Regular Meeting May 17, 2022 Page 50 of 321Marana Town Council Regular Meeting May 17, 2022 Page 50 of 320 Block 2 84.724 acres Block 3 10.948 acres Block 4 25.091 acres Block 5 39.532 acres Block 6 1.288 acres Block 7 0.204 acres Parcel A 40.229 acres Parcel B 2.836 acres Parcel C 3.776 acres Parcels A, B, and C are proposed to serve as public drainage facilities and open space for the project and will be dedicated to the Town by separate instrument in the future upon acceptance of required the improvements. Access and Traffic Access for the blocks is provided by Adonis Road and Mandarina Boulevard. Mandarina Boulevard connects Adonis Road to Tangerine Road. Utilities Marana Water will provide water and sewer service to the blocks. Trico Electric will provide the electric service. Subdivision Assurances Assurances for this subdivision are proposed to be in the form of a performance bond and associated assurance agreement. The face amount of the performance bond will be in the amount of the town’s estimate of the total cost to construct all remaining infrastructure needed to serve the subdivision created by the block plat, plus a reasonable contingency. At the time of this report, the parties were still working to determine that amount. The resolution approving this plat includes a provision that the Town Clerk is authorized to record the plat once Town staff receives the performance bond in the appropriate amount, as determined by Town staff. Staff Recommendation: Staff has reviewed the proposed final block plat against the requirements of Ordinance No. 2009.02, the Mandarina Specific Plan, the Marana Town Code, and the Marana General Plan. The final block plat is in substantial conformance with all required development regulations, and staff recommends approval. Suggested Motion: I move to adopt Resolution No. 2022-047, approving the final block plat for Mandarina Blocks 1-7 and Parcels A, B & C Marana Town Council Regular Meeting May 17, 2022 Page 51 of 321Marana Town Council Regular Meeting May 17, 2022 Page 51 of 320 Attachments Resolution No. 2022-047 Mandarina Final Block Plat Location Map Application Marana Town Council Regular Meeting May 17, 2022 Page 52 of 321Marana Town Council Regular Meeting May 17, 2022 Page 52 of 320 - 1 - Resolution No. 2022-047 MARANA RESOLUTION NO. 2022-047 RELATING TO DEVELOPMENT; APPROVING THE FINAL BLOCK PLAT FOR MANDARINA BLOCKS 1-7 AND PARCELS A, B & C, GENERALLY LOCATED NORTH OF TANGERINE ROAD AND EAST OF INTERSTATE 10 WITHIN PORTIONS OF SECTION 36, TOWNSHIP 11 SOUTH AND RANGE 11 EAST AND SECTION 31, TOWNSHIP 11 SOUTH AND RANGE 12 EAST WHEREAS, on February 17, 2009, the Mayor and Town Council adopted Ordinance No. 2009.02, approving a rezoning of approximately 342 acres, generally located north of Tangerine Road and east of Interstate 10, from Zones “E” (Transportation Corridor), “C” (Large Lot), and “AG” (Agricultural) to Zone “F” (Specific Plan), creating the Mandarina Specific Plan; and WHEREAS, on October 30, 2019, Marana Town staff administratively approved an amendment to the Mandarina Specific Plan; and WHEREAS, on December 1, 2020, the Mayor and Town Council adopted Resolution No. 2020-130, approving the Mandarina development agreement, recorded in the Pima County Recorder’s Office at Sequence No. 20203390091; and WHEREAS EPS Group, Inc. on behalf of Mandarina Holdings, LLC has applied for approval of a final block plat for Mandarina Blocks 1-7 and Parcels A, B & C; and WHEREAS, THE Marana Town Council, at the regularly scheduled meeting on May 17, 2022, determined that the final block plat for Mandarina Blocks 1-7 and Parcels A, B & C should be approved. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the final block plat for Mandarina Blocks 1-7 and Parcels A, B, and C, generally located north of Tangerine Road and east of Interstate 10 within portions of Section 36, Township 11 South and Range 11 East and Section 31, Township 11 South and Range 12 East is hereby approved. BE IT FURTHER RESOLVED that t he Town Clerk is hereby authorized to record the Mandarina final block plat on the day the performance bond assuring the installation of required subdivision infrastructure , in the amount determined by the Town Engineer, is provided to the Town of Marana, along with the appropriate assurance agreement. Marana Town Council Regular Meeting May 17, 2022 Page 53 of 321Marana Town Council Regular Meeting May 17, 2022 Page 53 of 320 - 2 - Resolution No. 2022-047 PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17th day of May 2022. Mayor Ed Honea ATTEST: Cherry L. Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 54 of 321Marana Town Council Regular Meeting May 17, 2022 Page 54 of 320 Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 LEGEND ABBREVIATIONS DEDICATION GENERAL NOTES ACKNOWLEDGEMENTS CERTIFICATIONS APPROVALS RECORDING BASIS OF BEARINGS OWNER N/A FP01 1 ASSURED WATER SUPPLY SHEET INDEX ADMINISTRATIVE ADDRESS LOCATION MAP TANGERINE RD PROJECT LOCATIONADONIS RD I-1 0 SP R R CERTIFICATION ASSURANCES Marana Town Council Regular Meeting May 17, 2022 Page 55 of 321Marana Town Council Regular Meeting May 17, 2022 Page 55 of 320 3 4 5 6 7 8 Tangerine Rd U P R R Ma n d a r i n a B l A d o n i s R d PARCEL "A" BLOCK 5 BLOCK 5 BLOCK 4 BLOCK 3 BLOCK 1 BLOCK 2 PARCEL "C" PARCEL "A" BLOCK 6 BLOCK 7 PARCEL "B" U P R R Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 1" = 300' SCALE FEET 00000300 300 6000 HORIZONTAL: 1"=300' FP02 2 Marana Town Council Regular Meeting May 17, 2022 Page 56 of 321Marana Town Council Regular Meeting May 17, 2022 Page 56 of 320 PARCEL "A" BLOCK 5N Adon is Rd Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 SCALE FEET 0 HORIZONTAL: 1"=100' 100 100 200 SEE SHEET 4BLOCK 2 PARCEL "C" 1" = 100' FP03 3 Marana Town Council Regular Meeting May 17, 2022 Page 57 of 321Marana Town Council Regular Meeting May 17, 2022 Page 57 of 320 BLOCK 5 BLOCK 1 BLOCK 2 N A d o n i s R d PARCEL "C" PARCEL "A" Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 SCALE FEET 0 HORIZONTAL: 1"=100' 100 100 200 SEE SHEET 5SEE SHEET 3SEE SHEET 6 1" = 100' FP04 4 Marana Town Council Regular Meeting May 17, 2022 Page 58 of 321Marana Town Council Regular Meeting May 17, 2022 Page 58 of 320 BLOCK 1 PARCEL "C" Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 SCALE FEET 0 HORIZONTAL: 1"=100' 100 100 200 SEE SHEET 4SEE SHEET 7 1" = 100' FP05 5 Marana Town Council Regular Meeting May 17, 2022 Page 59 of 321Marana Town Council Regular Meeting May 17, 2022 Page 59 of 320 BLOCK 5 BLOCK 5 BLOCK 1 BLOCK 2 N A d o n i s R d PARCEL "A" Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 SCALE FEET 0 HORIZONTAL: 1"=100' 100 100 200 SEE SHEET 7SEE SHEET 4 1" = 100' FP06 6 Marana Town Council Regular Meeting May 17, 2022 Page 60 of 321Marana Town Council Regular Meeting May 17, 2022 Page 60 of 320 BLOCK 5 BLOCK 4 BLOCK 3 BLOCK 1 N Adonis Rd PARCEL "A" PARCEL "B" N Mandarina Bl Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 SCALE FEET 0 HORIZONTAL: 1"=100' 100 100 200 SEE SHEET 6SEE SHEET 5 SEE SHEET 8 1" = 100' FP07 7 Marana Town Council Regular Meeting May 17, 2022 Page 61 of 321Marana Town Council Regular Meeting May 17, 2022 Page 61 of 320 BLOCK 4 BLOCK 3 BLOCK 6 BLOCK 7 PARCEL "A" PARCEL "B" W Tangerine Rd N Mandarina Bl Being a portion of Section 36, T11S, R11E, and Section 31, T11S, R12E, G&SRM Town of Marana, Pima County, Arizona Sheet No. of Scale: EPS Project No.20-0522 Date:10/21 PCZ08049 PCZ1910-001 PRV2110-001 PRV2111-004 w w w . e p s g r o u p i n c . c o m T:520.408.1400 F:520.408.1403 8710 N. Thornydale Rd, Suite 140 | Tucson, AZ 85742 Final Block Plat for Mandarina Blocks 1 - 7 and Parcels A, B & C SEQUENCE NUMBER SEQUENCE NUMBER 8 1" = 100' SCALE FEET 0 HORIZONTAL: 1"=100' 100 100 200 SEE SHEET 7 FP08 8 Marana Town Council Regular Meeting May 17, 2022 Page 62 of 321Marana Town Council Regular Meeting May 17, 2022 Page 62 of 320 © Latitude Geographics Group Ltd. 0.6 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Miles0.6 Notes PRV2111-004 Mandarina Final Block Plat Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.280 1:18,056 Location MapTown of Marana Planning Marana Town Limits Parcel Labels Parcels (Black) Marana Town Council Regular Meeting May 17, 2022 Page 63 of 321Marana Town Council Regular Meeting May 17, 2022 Page 63 of 320 Development Services /maranaplanning@maranaAZ.gov 11555 West Civic Center Drive / Marana, AZ 85653 Ph (520) 382-2600 / Fax (520) 382-2641 / maranaAZ.gov PROJECT APPLICATION APPLICATION TYPE Annexation Development Plan Development Plan Package General Plan Amendment Rezone Minor Land Division Significant Land Use Change Conditional Use Permit Specific Plan Landscape Plan Native Plant Plan/Exception SWPP Variance Hydraulic Model Sewer Capacity Assurance Sign Program Plat Improvement Plan Report (Type): ______________Other: ___________________ PROJECT INFORMATION Project Name: Description of Project:Number of Lots: Parcel No.(s):Gross Area (Acres): Project Address: Ref. Project No.: CONTACT INFORMATION Owner:Contact Name: Address:City:State:Zip: Email:Phone No.: Applicant:Contact Name: Address:City:State:Zip: Email:Phone No.: Consultant/Engineer:Contact Name: Address:City:State:Zip: Email:Phone No.: OWNER/APPLICANT AUTHORIZATION I hereby certify that the information set forth in this application are true and correct to the best of my knowledge and that I am either the owner of the property or that I have been authorized in writing by the owner to file this application. (If applicant is not the owner, attach written authorization from the owner.) Applicant Name (PRINT)Signature Date FOR OFFICIAL USE ONLY Project No.______________________Date Received____________________Revision Date 03/29/2019 Mandarina - Adonis Rd Infrastructure Adonis Rd Infrastructure and Block Plat N/A 21755011F Mandarina Holdings LLC Hudd Hassell 1635 N. Greenfield Rd. Ste. 115 Mesa AZ 85205 hudd@belaflor.com (602) 525-0000 EPS Group, Inc.Kyle Millett 1130 N. Alma School Road Ste 120 Mesa AZ 85201 kyle.millett@epsgroupinc.com (480) 258-3566 EPS Group, Inc.Kyle Millett 1130 N. Alma School Road Ste 120 Mesa AZ 85201 kyle.millett@epsgroupinc.com (480) 258-3566 Kyle Millett Kyle Millett Digitally signed by Kyle Millett DN: C=US, E=kyle.millett@epsgroupinc.com, O="EPS Group, Inc.", CN=Kyle Millett Date: 2021.10.19 08:49:05-07'00' 10/19/2021 Marana Town Council Regular Meeting May 17, 2022 Page 64 of 321Marana Town Council Regular Meeting May 17, 2022 Page 64 of 320 Council-Regular Meeting C4 Meeting Date:05/17/2022 To:Mayor and Council From:Libby Shelton, Deputy Town Attorney Date:May 17, 2022 Strategic Plan Focus Area: Not Applicable Subject:Resolution No. 2022-048: Relating to Administration; designating Yiannis Kalaitzidis as the Chief Fiscal Officer for officially submitting the Fiscal Year 2023 Expenditure Limitation Report to the Arizona Auditor General (Libby Shelton) Discussion: A.R.S. §41-1279.07 requires each political subdivision to provide to the auditor general by July 31 each year the name of the chief fiscal officer (CFO) designated by the governing board of the political subdivision to submit the current fiscal year's annual expenditure limitation report (AELR). In the past, the Town has accomplished this by filling out the reports requested by the auditor general. However, the auditor general is now requiring that the Town submit documentation of the Council's official designation, in the form of a resolution. The attached resolution appoints the Town's Finance Director, Yiannis Kalaitzidis, as the Town's CFO for purposes of submitting the AELR. Staff Recommendation: Staff recommends approval of the resolution appointing Yiannis Kalaitzidis as the Town's CFO for purposes of submitting the AELR for FY 2023. Suggested Motion: I move to adopt Resolution No. 2022-048, designating Yiannis Kalaitzidis as the Chief Marana Town Council Regular Meeting May 17, 2022 Page 65 of 321Marana Town Council Regular Meeting May 17, 2022 Page 65 of 320 I move to adopt Resolution No. 2022-048, designating Yiannis Kalaitzidis as the Chief Fiscal Officer for officially submitting the Fiscal Year 2023 Expenditure Limitation Report to the Arizona Auditor General. Attachments Resolution No. 2022-048 Marana Town Council Regular Meeting May 17, 2022 Page 66 of 321Marana Town Council Regular Meeting May 17, 2022 Page 66 of 320 Resolution No. 2022-048 MARANA RESOLUTION NO. 2022-048 RELATING TO ADMINISTRATION; DESIGNATING YIANNIS KALAITZIDIS AS THE CHIEF FISCAL OFFICER FOR OFFICIALLY SUBMITTING THE FISCAL YEAR 2023 EX- PENDITURE LIMITATION REPORT TO THE ARIZONA AUDITOR GENERAL WHEREAS A.R.S. §41-1279.07(E) requires each county, city, town, and community college district to annually provide to the Auditor General by July 31 the name of the Chief Fiscal Officer the governing body has designated to officially submit the current year’s annual expenditure limitation report (AELR) on the governing body’s behalf; and WHEREAS, the Town of Marana Mayor and Council desire to designate Yiannis Kalaitzidis as the Town’s Chief Fiscal Officer; and WHEREAS entities must submit an updated form and documentation for any changes in the individuals designated to file the AELR; and WHEREAS the Town Council finds that adopting this resolution designating the Town’s Finance Director, Yiannis Kalaitzidis, as the Town’s Chief Fiscal Officer for this purpose is in the best interests of the Town and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. The recitals above are hereby incorporated as if fully set forth herein. SECTION 2. Yiannis Kalaitzidis is hereby designated as the Town’s Chief Fiscal Officer for purposes of submitting the fiscal year 2023 AELR to the Arizona Auditor Gen- eral’s Office on the governing body’s behalf. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar- izona, this 17th day of May, 2022. Mayor Ed Honea ATTEST: Cherry Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 67 of 321Marana Town Council Regular Meeting May 17, 2022 Page 67 of 320 Council-Regular Meeting C5 Meeting Date:05/17/2022 To:Mayor and Council Submitted For:Cherry L. Lawson, Town Clerk From:Cherry L. Lawson, Town Clerk Date:May 17, 2022 Subject:Approval of the Regular Council Meeting Summary Minutes of May 3, 2022 (Cherry L. Lawson) Attachments Regular Council Meeting Summary Minutes, 05/03/2022 Marana Town Council Regular Meeting May 17, 2022 Page 68 of 321Marana Town Council Regular Meeting May 17, 2022 Page 68 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 1 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 3, 2022, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post, Council Members: Jackie Craig, Patti Comerford, Roxanne Ziegler (Excused), John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Kai moved and Vice Mayor Post second the motion to approve the agenda as presented. Motion passes unanimously, 6-0. CALL TO THE PUBLIC PROCLAMATIONS PR1 Proclamation recognizing May 2022 as Building Safety Month (Jason Angell) Marana Town Council Regular Meeting May 17, 2022 Page 69 of 321Marana Town Council Regular Meeting May 17, 2022 Page 69 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 2 PR2 Proclamation recognizing May 1-7, 2022 as "Drinking Water Week" (Jing Luo) PR3 Proclamation recognizing May 27, 2022, as "American Legion Auxiliary Memorial Poppy Day" (Cherry L. Lawson) MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Craig thanked the employees in the Parks & Recreation Department for maintaining the trails in the Tortolita Preserves. Council Member Comerford reported that she and Mayor Honea had attended the Arizona Association of Economic Development Conference stating it is always a joy to attend and very informative. Council Member Officer thanked the Public Works Department for cleaning the median on the freeway through town. Mayor Honea commented on AAED stating it is a great organization to be part of, as the information gained is very useful. He and staff from the Marana Regional Airport and attended the Arizona Airport Association Meeting that was held in the Town. Pinal Airport staff also attended. MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Terry Rozema reported on the following: • Development Services Department issued 81 single-family residential permits for the month of April 2022 o April 2021 the Town issued 100, and have issued to date this fiscal year 1,079 • Several construction projects occurring in the Marana community • Update on the Community and Aquatic Center that is progressing along, that on May 13, the Town will be interviewing the four architectural firm finalist that submitted on the project • July 4th Spectacular Fireworks event will be held at Crossroads Park on July 3 from 5pm to 9 pm. He commented on some negative comments received by members of the community on Facebook. The laser light show will be used for the Christmas Tree Lighting in December • Marana was designated as a Tree City community, that a Tex-Fan Ash Tree was planted • Reported on Parks & Recreation programs within the community Marana Town Council Regular Meeting May 17, 2022 Page 70 of 321Marana Town Council Regular Meeting May 17, 2022 Page 70 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 3 • Maps for the redistricting of Pima County. Marana is in two districts, three and one. PRESENTATIONS CONSENT AGENDA C1 Resolution No. 2022-040: Relating to Administration; authorizing the Town Manager, the Town Engineer, and the Public Works Director to sign non-disclosure agreements on behalf of the Town of Marana related to capital improvement projects (Jane Fairall) C2 Resolution No. 2022-041: Relating to Public Works; approving and authorizing the Mayor to execute an intergovernmental agreement between the State of Arizona and the Town of Marana for procurement of Maxview advanced traffic signal management system (ATMS) licenses (Diahn Swartz) C3 Resolution No. 2022-042: Relating to the Police Department; exempting undercover vehicles used by the Marana Police Department in felony investigations or activities of a confidential nature from Arizona state laws related to the designation of political subdivision motor vehicles; authorizing the Chief of Police to renew existing vehicle registrations for these undercover police vehicles and to obtain vehicle registrations for new undercover vehicles to be used in felony investigations or activities of a confidential nature (Libby Shelton) C4 Resolution No. 2022-043: Relating to Personnel; Rescinding Temporary Personnel Policy Regarding Employee Leave and Telework (Libby Shelton) C5 Approval of the Council Study Session Meeting Summary Minutes of April 26, 2022, Regular Council Meeting Summary Minutes of April 19, 2022, and the Council Study Session Meeting Minutes of April 12, 2022 (Cherry L. Lawson) Vice Mayor Post, moved and Council Member Kai second the motion approving the Consent Agenda as presented. Motion passes, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B1 Resolution No. 2022-044: Relating to Boards, Commissions, and Committees; making an appointment to the Town of Marana Planning Commission (David L. Udall) Marana Town Council Regular Meeting May 17, 2022 Page 71 of 321Marana Town Council Regular Meeting May 17, 2022 Page 71 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 4 Council Member Comerford stated the Town had received several great applications and from that pool of applications, the Council Committee for Planning Commission and Board of Adjustment Appointments is recommending John McIntyre to be appointed to fill the vacant position on the Planning Commission. Council Member Comerford moved and Council Member Officer second the motion to appoint John McIntyre to the Marana Planning Commission for a term ending June 30, 2023. Motion passes, 6-0. COUNCIL ACTION A1 PUBLIC HEARING: Ordinance No. 2022.008: Relating to Development; approving a rezoning of approximately, 6.3 acres of land located east of Twin Peaks Road and south of Camino de Manana from R-36 (Residential) to Neighborhood Commercial (NC) (Brian D. Varney) [6:16 PM Minutes:] Mayor Honea opened the public hearing to receive public testimony on the item. Senior Planner Brian Varney provided an overview PowerPoint Presentation on Ordinance No. 2022.008 rezoning of approximately 6.3 acres of land located east of Twin Peaks Road and south of Camino de Manana from R-36 (Residential) to Neighborhood Commercial (NC). (A copy of the presentation is on file in the Town Clerk’s Office for review.) Below are highlights of the presentation, by Mr. Varney. Location and Request Applicant: • The Planning Center Request • Rezone to Neighborhood Commercial (NC) Size and Location • Approximately 6.3 acres, east of Twin Peaks Road and south of Camino de Manana Current Zoning • R-36 (Residential, minimum lot size of 36,000 s.f.) General Plan Marana Town Council Regular Meeting May 17, 2022 Page 72 of 321Marana Town Council Regular Meeting May 17, 2022 Page 72 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 5 • Low Density Residential (LDR) allows commercial uses that serve the surrounding residential areas. Limited to 10 acres in size and shall provide pedestrian connectivity. Conceptual Land Use Plan Land Use • Typical uses allowed under the Neighborhood Commercial zoning, including neighborhood scale retail and service uses • Development plan review and approval required • A convenience store or any development utilizing drive-through service shall be restricted only to a pad in the northwest corner of site adjacent to the intersection Development Standards • Maximum allowable building height is 30’ • Maximum lot coverage is 40% • Compliance with Neighborhood Commercial development standards and Commercial Design Standards • Compliance with the Twin Peaks Corridor Study • Setbacks and buffer yards will meet or exceed requirements of the Town Code Recommendation • Staff recommends approval of PCZ2110-002, Twin Peaks Center Rezoning, subject to the recommended conditions. Lexy Wellot, Project Manager, The Planning Center located at 2 East Congress in downtown Tucson. She introduced Brian Underwood, Director of Planning at The Planning Center as well as the property owners and engineer that is working on the project. She provided a PowerPoint Presentation of the project before the Council. (A copy of the presentation is on file in the Town Clerk’s Office.) She explained the nature of the project stating the request is to rezone approximately 6.3 acres site located at the southeast corner of Twin Peaks Road and Camino de Manana. This intersection has recently become signalized which makes this a great location for commercial opportunities that support neighborhood service usage. With the number of planned residential sites in the area, there is not commercial services or neighborhood to support the upcoming developments in that area. Marana Town Council Regular Meeting May 17, 2022 Page 73 of 321Marana Town Council Regular Meeting May 17, 2022 Page 73 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 6 They are proposing doing a neighborhood scaled commercial development that focuses on providing services such as restaurants, childcare facilities, retail, offices as well as medical services. Those uses will support the neighborhood, as well as provide opportunities to generate sales tax revenues for the town. She explained some of the challenges with this land being considered for residential development, but that it would provide commercial development opportunities. Since an end user is unknown at this time, they would prefer to allow the Town’s Code and the market to dictate what uses would be permitted to exist in that location. They are looking to protect the residential character of the neighborhood with pedestrian connectivity. It was stipulated within the conditions of the zoning that it have direct connections from the commercial development to the direct uses of the path on Camino de Manana, and the sidewalk on Twin Peaks. That is a requirement of the development. They are also installing a 20’ ft. landscape boarder perimeter of the entire property in compliance of the Twin Peaks Corridor Study. She stated it suggests that a 20’ft landscape buffer be in accordance with the Town Code. In working with Town staff, they have also added a wild fencing to direct some of the animals towards the existing coverts on Camino de Manana. They are also imposing a building separation on their site to protect the residential neighborhoods in the preserve. They are suggesting that a minimum 100 ft. separation from any residential lot in the preserve shall be provided. Furthermore, any development that goes through the crossing highlighted, will have to be approved and designed in accordance with the Town of Marana Code, commercial design standards, traffic impact analyses w ill be required to mitigate for any traffic impacts that come off of this, and all buildings designed on this site will be required to have 4-sided texture and color palettes that looks like the area. Council Member Craig commented about two environmental issues, 1) there is a wash that runs through the partial and both developments to the east and west partial show as undisturbed open space. She recalls having a conversation with a planner about that space that the planner had indicated that the space would be left as pristine as possible with the exception of the road that goes through. On the west side, they are leaving a huge area undisturbed. Yet, she asked why they are looking to pave every inch of the area in its plans. Ms. Wells stated the challenge of it, as it comes with constraints, if they left a wide corridor coming through for wildlife and habitat, it would fragment the parcel. It would not be viable for commercial development or residential development, as there would be easement setbacks. She continued stating the second challenge is that it is not required for commercial development. Marana Town Council Regular Meeting May 17, 2022 Page 74 of 321Marana Town Council Regular Meeting May 17, 2022 Page 74 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 7 Council Member Craig replied stating Ms. Wells is implying that commercial development has no requirement, whereas residential does have for the wildlife. Ms. Wells stated that is her understanding. Council Member Craig suggested Town staff amend that section of the Code. Council Member Craig commented about the wildlife stating that always travel down washes, asking Ms. Wells if she could do something with that setback to make the fencing wider for the wildlife. Ms. Wells replied stating the purpose of the wildlife fencing is that she drew it along the buffer, as she is certain that give animals’ 20’ ft. to travel. Council Member Comerford stated when Ms. Wells does receive its occupancy on the portion that faces Twin Peaks Road, the east storefront, not store back. Ms. Wells replied stating that is the intent of how they had written the Twin Peaks Corridor Study, that the development be placed upfront with the frontage on Twin Peaks and the parking behind. [6:33 PM Minutes:] Mayor Honea closed the public hearing to testimony. Council Member Comerford moved and Council Member Officer second the motion adopting Ordinance No. 2022.008 approving a rezoning of approximately, 6.3 acres of land with the recommended conditions. Motion passes, 5 yes, 1 no (Council Member Craig). ITEMS FOR DISCUSSION / POSSIBLE ACTION D1 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town’s Marana Current and Proposed Projects internet site (Jason Angell) Development Services Director Jason Angell provided an overview of the development projects occurring, and planned in the Marana community and answered questions posed by the Council related to those development projects. D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Terry Rozema) Mr. Rozema stated he did not have a report to provide. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. Marana Town Council Regular Meeting May 17, 2022 Page 75 of 321Marana Town Council Regular Meeting May 17, 2022 Page 75 of 320 Marana Regular Council Meeting Summary Minutes May 3, 2022 P a g e | 8 E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive Session pursuant to A.R.S. § 38-431.03 (A)(1) for discussion, consideration and possible interviews of candidates for appointment to the Planning Commission. FUTURE AGENDA ITEMS Notwithstanding the Mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post, moved and Council Member Comerford second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 6:48 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on May 3, 2022. I further certify that a quorum was present. ________________________________________ Cherry L. Lawson, Town Clerk Marana Town Council Regular Meeting May 17, 2022 Page 76 of 321Marana Town Council Regular Meeting May 17, 2022 Page 76 of 320 Council-Regular Meeting A1 Meeting Date:05/17/2022 To:Mayor and Council Submitted For:George Cardieri, Real Property Manager From:George Cardieri, Real Property Manager Date:May 17, 2022 Strategic Plan Focus Area: Community Strategic Plan Focus Area Additional Info: PRINCIPLE STATEMENT 1: WE WILL MAINTAIN A SAFE AND WELL-MANAGED COMMUNITY. Initiative 8: Continually seek and evaluate new water resources and water conservation efforts to increase the Town’s water portfolio. Subject:Resolution No. 2022-049: Relating to Real Estate; approving and authorizing the Mayor to sign the Easement Purchase and Sale Agreement in favor of Metropolitan Domestic Water Improvement District and an Electrical Right-of-Way Easement in favor of Trico Electric Cooperative, Inc. over Marana Regional Airport property (George Cardieri) Discussion: The Metropolitan Domestic Water Improvement District (Metro Water), Marana, and Oro Valley store water underground or utilize groundwater savings facilities in the north Marana area. To use this water, the three entities have entered into an IGA to construct the Northwest Recharge, Recovery, and Delivery System (NWRRDS), to transport water from north Marana to meet current and future water demands in the north area of the Tucson Basin. To recover and construct recovery wells for its recharged water resources, Metro Water Marana Town Council Regular Meeting May 17, 2022 Page 77 of 321Marana Town Council Regular Meeting May 17, 2022 Page 77 of 320 previously acquired two well sites from the Town in the vicinity of the Marana Regional Airport. To obtain power service to one of the well sites, Metro Water has requested an easement on behalf of Trico Electric Cooperative, Inc. (Trico) over Marana Regional Airport property. Town staff completed a market analysis showing that the easement's fair market value is $8,000. Trico will be installing an underground electrical distribution line within the easement through an underground conduit to be installed by Metro Water. Upon completion of the Facilities, Metro Water agrees to make such rehabilitation measures on the Town’s property, including, but not limited to, restoration of surface improvements, revegetation, and fencing as determined necessary by the Town. An aerial depiction showing the easement location is included with the backup materials, along with the Easement Purchase and Sale Agreement and Electrical Right-of-Way Easement. Financial Impact: If approved, the easement sale will generate $8,000 in sales proceeds to the Town. Staff Recommendation: Town staff recommends adoption of Resolution No. 2022-049, approving and authorizing the Mayor to sign the Easement Purchase and Sale Agreement with Metro Water along with the Electrical Right-of-Way Easement in favor of Trico Electric Cooperative, Inc. over Marana Regional Airport property. Suggested Motion: I move to adopt Resolution No. 2022-049, approving and authorizing the Mayor to sign the Easement Purchase and Sale Agreement with Metro Water along with the Electrical Right-of-Way Easement in favor of Trico Electric Cooperative, Inc. over Marana Regional Airport property. Attachments Resolution No. 2022-049 Exhibit A (Easement Purchase and Sale Agreement) Exhibit B (Trico Electrical Right-of-Way Easement) Easement Aerial Depiction Marana Town Council Regular Meeting May 17, 2022 Page 78 of 321Marana Town Council Regular Meeting May 17, 2022 Page 78 of 320 00080873.DOCX /1 Resolution No. 2022-049 - 1 - MARANA RESOLUTION NO. 2022-049 RELATING TO REAL ESTATE; APPROVING AND AUTHORIZING THE MAYOR TO SIGN THE EASEMENT PURCHASE AND SALE AGREEMENT IN FAVOR OF METROPOLITAN DOMESTIC WATER IMPROVEMENT DISTRICT AND AN ELECTRICAL RIGHT-OF-WAY EASEMENT IN FAVOR OF TRICO ELECTRIC COOPERATIVE, INC. OVER MARANA REGIONAL AIRPORT PROPERTY WHEREAS the Town of Marana owns and maintains the real property acquired for the expansion of the Marana Regional Airport pursuant to Patent No. 53-109227, recorded on February 7, 2008, in Sequence No. 20080260186 in the Pima County Recorder’s Office; and WHEREAS Metropolitan Domestic Water Improvement District (Metro Water) has submitted a real property application request to acquire an electrical right-of-way easement in favor of Trico Electric Cooperative, Inc. (Trico) to provide power service to Metro Water’s recovery well associated with the Northwest Recharge, Recovery, and Delivery System; and WHEREAS Metro Water has agreed to purchase an easement on behalf of Trico from the Town for $8,000.00, based on the Town’s estimated market value of the easement; and WHEREAS the Town Council of the Town of Marana finds that the easement sale is in the best interests of the Town and its citizens. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. The Easement Purchase and Sale Agreement in favor of Metro Water and the Electrical Right-of-Way Easement in favor of Trico, in substantially the forms attached as Exhibits A and B, respectively, and incorporated by this reference in this resolution, are hereby approved, and the Mayor is hereby authorized to sign them and any associated documents for and on behalf of the Town of Marana, SECTION 2. The Town’s Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of this resolution. Marana Town Council Regular Meeting May 17, 2022 Page 79 of 321Marana Town Council Regular Meeting May 17, 2022 Page 79 of 320 00080873.DOCX /1 Resolution No. 2022-049 - 2 - PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 17th day of May 2022. Mayor Ed Honea ATTEST: Cherry L. Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 80 of 321Marana Town Council Regular Meeting May 17, 2022 Page 80 of 320 EASEMENT PURCHASE AND SALE AGREEMENT This Agreement is made by and between Town of Marana, an Arizona municipal corporation, (“Town”), and Metropolitan Domestic Water Improvement District, an Arizona Municipal Corporation, (“Metro”). The Town and Metro are sometimes referred to collectively in this Agreement as the “Parties” and individually as a “Party.” 1.Property and Purchase Amount. The Town owns the property described in Patent No. 53-109227, recorded on February 7, 2008, in Sequence No. 20080260186 in the Pima County Recorder’s Office, including all improvements located thereon (the “Town’s Property”). Metro has determined the need to acquire a permanent easement on behalf of Trico Electric Cooperative, Inc., located on the Town’s Property, in an area legally described and depicted in Exhibit “A” attached hereto (the “Easement Area”). The Town agrees to sell and Metro agrees to acquire said easement for the total sum of $8,000.00 (the “Sales Amount”), payable in full to the Town prior to closing, subject to the terms and conditions set forth below: 2.Grant of Easement. The Town shall deliver to Metro a permanent easement for underground power-line facilities and related surface appurtenances related to the distribution of electricity (“Facilities”) granted to Trico Electric Cooperative, Inc. in the form attached hereto as Exhibit “B” and incorporated herein by this reference. The Town shall be responsible for recording said easement with the Pima County Recorder’s Office. 3.Closing and Possession. The closing of this transaction (the “Closing”, “Closing Date”, or “Close of Escrow”) shall mean the date in which the easement is recorded. Closing shall be on or before 30 days after the date the Town Council of the Town of Marana approves this Agreement. Possession of the Easement Area shall be given to Metro at closing. 4.Restoration: Metro acknowledges the Town has existing improvements located in the Easement Area. Upon completion of the Facilities, Metro agrees to make such rehabilitation measures on the Town’s property, including, but not limited to, restoration of surface improvements, revegetation, and fencing as determined necessary by the Town. 5.Environmental Representations. Metro and Town agree that neither party is assuming any obligation of the other party relating to any potential liability, if any, arising from the environmental condition of the Town’s Property, each party remaining responsible for its obligations as set forth by law. Town hereby represents and warrants that, to the best of Town's knowledge, no pollutants, contaminants, toxic or hazardous substances, wastes or materials have been stored, used or are located on the Town’s Property or within any Exhibit A to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 81 of 321Marana Town Council Regular Meeting May 17, 2022 Page 81 of 320 surface or subsurface waters thereof; that no underground tanks have been located on the Town’s Property; that the Town’s Property is in compliance with all Federal, State and local environmental laws, regulations and ordinances; and that no legal action of any kind has been commenced or threatened with respect to the Town’s Property. 6.Environmental Inspection Rights. The Town shall permit Metro to conduct such inspections of the Easement Area, as Metro deems necessary to determine the environmental condition of the Easement Area. If environmental inspections do not specifically identify contamination but indicate a potential for contamination and recommend further testing or inspection, the parties hereby agree to extend the date of closing to 30 days after the report for such additional testing or inspection completed on behalf of Metro, but not later than an additional 90-day extension. If any environmental inspection reveals the presence of contamination or the need to conduct environmental clean-up, Metro may terminate this agreement at no cost or penalty. 7.Right of Entry. The Town hereby grants to Metro, its agents and contractors, Right of Entry to the Easement Area for inspections, tests, surveys, etc. 8.No Personal Property. The parties acknowledge that no personal property is being transferred pursuant to this Agreement. 9.Broker's Commission. No broker or finder has been used and the Town owes no brokerage or finders fees related to this transaction. Metro has sole responsibility to pay all brokerage or finders fees to any agent employed. 10. No Sale. Town shall not sell or encumber the Easement Area in any way before closing. 11. Survival of Representation and Warranties. All representations and warranties contained herein shall survive the closing. 12. Entire Agreement. This signed document shall constitute the entire Agreement between the parties and no modification or amendment to this Agreement shall be binding unless in writing and signed by both parties. 13. Exhibits. Any exhibit attached to this Agreement shall be deemed to be incorporated by reference with the same force and effect as if fully set forth in the body of this Agreement. 14. Council Approval. This Agreement is subject to approval by the Town Council of the Town of Marana. Exhibit A to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 82 of 321Marana Town Council Regular Meeting May 17, 2022 Page 82 of 320 Exhibit A to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 83 of 321Marana Town Council Regular Meeting May 17, 2022 Page 83 of 320 Exhibit A to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 84 of 321Marana Town Council Regular Meeting May 17, 2022 Page 84 of 320 Exhibit A to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 85 of 321Marana Town Council Regular Meeting May 17, 2022 Page 85 of 320 Exhibit A to Marana Resolution No. 2022-050Exhibit A to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 86 of 321Marana Town Council Regular Meeting May 17, 2022 Page 86 of 320 Exhibit B to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 87 of 321Marana Town Council Regular Meeting May 17, 2022 Page 87 of 320 Exhibit B to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 88 of 321Marana Town Council Regular Meeting May 17, 2022 Page 88 of 320 Exhibit B to Marana Resolution No. 2022-049 Marana Town Council Regular Meeting May 17, 2022 Page 89 of 321Marana Town Council Regular Meeting May 17, 2022 Page 89 of 320 © 2022 Microsoft Corporation © 2022 Maxar ©CNES (2022) Distribution Airbus DS 00-CAB-007 M-00-113 00-CAB-008 W S E N M-00-121 M-00-122 M-00-123 M-00-112 M-00-111 EXISTING FENCE 3 0 ' - 0 " E A S EM EN T UNDERGROUND CONDUIT Marana Town Council Regular Meeting May 17, 2022 Page 90 of 321Marana Town Council Regular Meeting May 17, 2022 Page 90 of 320 Council-Regular Meeting A2 Meeting Date:05/17/2022 To:Mayor and Council From:Yiannis Kalaitzidis, Finance Director Date:May 17, 2022 Strategic Plan Focus Area: Commerce, Community, Heritage, Recreation, Progress & Innovation Strategic Plan Focus Area Additional Info: Marana's strategic plan identifies financial sustainability as an overriding principle of Marana's strategic framework. Subject:Ordinance No. 2022.009: Relating to Finance; amending the Town of Marana Comprehensive Fee Schedule; and designating an effective date (Yiannis Kalaitzidis) Resolution No. 2022-050: Relating to Finance; declaring as a public record filed with the Town Clerk the amendments to the Town of Marana Comprehensive Fee Schedule adopted by Ordinance No. 2022.009 (Yiannis Kalaitzidis) Discussion: The Town created a town-wide, Comprehensive Fee Schedule (Schedule) and standardized fees across all departments. At the time of that ordinance's adoption, it was determined that an annual review of the Schedule should occur to ensure that the Town was continuing to cover its costs, where appropriate, and that it was charging fair and equitable fees to its customers. Staff conducted this year's review of the Schedule with the following goals in mind: Ensure that fees reflect the actual cost of providing programs and services to customers, where appropriate. Identify opportunities to streamline, consolidate and modernize the application and use our fees to encourage/facilitate development. Eliminate errors, inconsistencies and unused items within the existing Marana Town Council Regular Meeting May 17, 2022 Page 91 of 321Marana Town Council Regular Meeting May 17, 2022 Page 91 of 320 comprehensive fee schedule. Staff presented the proposed changes to Council at the March 15, 2022 meeting. Notification letters of possible fee schedule changes were sent to the Southern Arizona Home Builders Association (SAHBA) and the Metropolitan Pima Alliance (MPA) to provide them the opportunity to review the proposed changes to the Schedule and clarify any issues or areas of concern. We did not receive any comments. Pursuant to A.R.S. Section 9-499.15, the Town did post notice of possible changes to the Schedule, as required. This statute requires that the Town provide notice on its website of any new or increased fees for businesses at least 60 days before the meeting is scheduled to consider approving the new fees and/or fee increases. Additionally, the Town published a notice of intent to establish or increase taxes, assessments, or fees including assessments on its website at least 15 days before the meeting is scheduled to consider approving the new fees and/or fee increases. If approved, the Schedule, including specific amendments will be effective on July 1, 2022. Financial Impact: Fiscal Year:2023 Budgeted Y/N: Y Amount:Immaterial The proposed approval of the amendments to the Town Comprehensive Fee Schedule will not have a material impact on revenues. Staff Recommendation: Staff recommends adoption of the amendments to the Comprehensive Fee Schedule. Suggested Motion: I move to adopt Ordinance No. 2022.009, adopting the amendments to the Town of Marana Comprehensive Fee Schedule and designating an effective date and Resolution No. 2022-050, declaring the amendments a public record. Attachments Ordinance No. 2022.009 Resolution No. 2022-050 Exhibit A to Resolution Summary of Changes Marana Town Council Regular Meeting May 17, 2022 Page 92 of 321Marana Town Council Regular Meeting May 17, 2022 Page 92 of 320 00080941.DOCX /1 Ordinance No. 2022.009 - 1 - MARANA ORDINANCE NO. 2022.009 RELATING TO FINANCE; AMENDING THE TOWN OF MARANA COMPREHENSIVE FEE SCHEDULE; AND DESIGNATING AN EFFECTIVE DATE WHEREAS the Town Council is authorized by A.R.S. § 9-240(A) to control the finances of the town; and WHEREAS the Town Council, via Ordinance No. 2021.008, adopted an amended comprehensive fee schedule on May 18, 2021, which was made a public record by and attached as Exhibit A to Resolution No. 2021-071; and WHEREAS from time to time the Town Council has adopted amendments to the comprehensive fee schedule, most recently on August 17, 2021, via Ordinance 2021.014; and WHEREAS amending the comprehensive fee schedule as set forth in this ordinance is in the best interests of the Town of Marana. NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, as follows: SECTION 1. The amendments to the Town of Marana Comprehensive Fee Schedule, one paper copy and one electronic copy of which are on file in the office of the Town Clerk of the Town of Marana, Arizona, which were made a public record by and attached as Exhibit A to Resolution No. 2022-050 of the Town of Marana, Arizona, are hereby referred to, adopted, and made a part of this ordinance as if fully set out here. SECTION 2. The various town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance. SECTION 3. All ordinances, resolutions, or motions and parts of ordinances, resolutions, or motions of the Council in conflict with the provisions of this ordinance are hereby repealed, effective as of the effective date of this ordinance; provided, however, that this repeal shall not affect the rights and duties that matured or penalties that were incurred and proceedings that were begun before the effective date of the repeal. SECTION 4. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decision of any Marana Town Council Regular Meeting May 17, 2022 Page 94 of 321Marana Town Council Regular Meeting May 17, 2022 Page 93 of 320 00080941.DOCX /1 Ordinance No. 2022.009 - 2 - court of competent jurisdiction, the decision shall not affect the validity of the remaining portions of this ordinance. SECTION 5. This ordinance shall become effective on July 1, 2022. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, Arizona, this 17th day of May, 2022. Mayor Ed Honea ATTEST: Cherry Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 95 of 321Marana Town Council Regular Meeting May 17, 2022 Page 94 of 320 00080943.DOCX /1 Resolution No. 2022-050 MARANA RESOLUTION NO. 2022-050 RELATING TO FINANCE; DECLARING AS A PUBLIC RECORD FILED WITH THE TOWN CLERK THE AMENDMENTS TO THE TOWN OF MARANA COMPREHENSIVE FEE SCHEDULE ADOPTED BY ORDINANCE NO. 2022.009 BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the amendments to Town of Marana Comprehensive Fee Schedule adopted by Marana Ordinance No. 2022.009, a copy of which is attached to and incorporated in this resolution as Exhibit A and one paper copy and one electronic copy of which are on file in the office of the Town Clerk, are hereby declared to be a public record and ordered to remain on file with the Town Clerk. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17th day of May, 2022. Mayor Ed Honea ATTEST: Cherry L. Lawson, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 96 of 321Marana Town Council Regular Meeting May 17, 2022 Page 95 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /31 SECTION 1. The Town of Marana comprehensive fee schedul e adopted via Ordinance No. 2021.008, and made a public record by Resolution No. 2021-071, as previously amended, is hereby amended (with deletions shown with strikeouts and additions shown with double underlining) (only amendments to the fee schedule are shown; the remainder of the fee schedule is unchanged): Fee/Description Amount Unit of Measure Notes GENERAL SERVICES: CLERK/COPY FEES Public Records Requests; Documents Used for Commercial (for-profit) Purposes; Base Search Fee $ 10.00 $ 30.00 Per hour Cost per hour with a minimum of 1 hour for commercial requests. Plus applicable per copy fees and a fee for the value of the reproduction on the commercial market as best determined by the Town. COMMUNITY SERVICES: PARKS, RECREATION & SPECIAL EVENTS Signature Event Food Vendor Fee - For Profit $ 125.00 Per Event For food vendors 10'x10' - 10'x25' space. Includes electricity and waives cost for 10 day temporary business license. Signature Event Food Vendor Fee - For Profit - Large Space $ 150.00 Per Event For food vendors 10'x30' and larger. Includes electricity and waives cost for 10 day temporary business license. Signature Event Vendor Fee - Non Food Vendor- Single $150.00 Per Event This fee is for a single booth. Includes electricity and waives cost for 10 day temporary business license. Signature Event Vendor Fee - Non Food Vendor- Double $300.00 Per Event This fee is for a double booth. Includes electricity and waives cost for 10 day temporary business license. Signature Event Vendor Fee - For Profit $100.00 Per Event Includes electricity and waives cost for 10 day temporary business license. Commercial Activity Permit Fee $ 75.00 $ 150.00 Per Permit/year Upon approval, permits shall be issued per Marana Town Council Regular Meeting May 17, 2022 Page 97 of 321Marana Town Council Regular Meeting May 17, 2022 Page 96 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /32 Fee/Description Amount Unit of Measure Notes activity and shall be valid for up to 6 months 1 year.. Park Facility Rental; Community Garden Plot (Small) $ 40.00 $50.00 Per plot/year Plot, Includes: selfwatering garden beds tools. Park Facility Rental; Community Garden Plot (Large) $80.00 Per plot/year Plot, Includes: selfwatering garden beds. COMMUNITY SERVICES: POLICE AND COURTS Extra-Duty Police Services; Lieutenant; Hourly Rate $50.00 $ 55.00 Per Hour Per extra-duty police service agreement. Applies to police service hired for private events. Extra-Duty Police Services; Sergeant; Hourly Rate $45.00 $ 50.00 Per Hour Per extra-duty police service agreement. Applies to police service hired for private events. Extra-Duty Police Services; Officer; Hourly Rate $40.00 $ 45.00 Per Hour Per extra-duty police service agreement. Applies to police service hired for private events. Extra-Duty Police Services; Dispatcher; Hourly Rate $30.00 $ 35.00 Per Hour Per extra-duty police service agreement. Applies to police service hired for private events. Extra-Duty Police Services; Lieutenant; Hourly Holiday Rate. $75.00 $ 82.50 Per Hour Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Extra-Duty Police Services; Sergeant; Hourly Holiday Rate. $67.50 $75.00 Per Hour Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Marana Town Council Regular Meeting May 17, 2022 Page 98 of 321Marana Town Council Regular Meeting May 17, 2022 Page 97 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /33 Fee/Description Amount Unit of Measure Notes Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Extra-Duty Police Services; Officer; Hourly Holiday Rate. $60.00 $ 67.50 Per Hour Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Extra-Duty Police Services; Dispatcher; Hourly Holiday Rate. $45.00 $52.50 Per Hour Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. DEVELOPMENT SERVICES: PLANNING Preliminary Plat $3,000.00 Base + $30.00 per lot $3,150.00 Base + $30.00 per lot Per submittal Includes 1st & 2nd submittals. Reviews after 2nd submittal and revisions to accepted plans are each charged 30% of original fee. Includes review of the Recreational Area Plan and the Neighborhood Design Plan. Marana Town Council Regular Meeting May 17, 2022 Page 99 of 321Marana Town Council Regular Meeting May 17, 2022 Page 98 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /34 Fee/Description Amount Unit of Measure Notes Planning Miscellaneous Hourly Review Fee $ 70.00 $ 75.00 Per hour Minimum of one hour and to the newest nearest hour after Assurance Agreement Review $ 150.00 $ 300.00 Per submittal Miscellaneous Document and/or Report Review $ 280.00 $ 300.00 Per submittal Including but not limited to CC&R's, Title Report, Archeology, and Environmental Reports, and Special Inspection Reports. Temporary Use Permit; Administrative Process with Council Action $ 500.00 Per submittal Zoning Variance Request $ 550.00 Per submittal DEVELOPMENT SERVICES: BUILDING Plan Review submittals after 2nd submittal and Revisions to Approved Plans $ 50.00 $ 75.00 Per hour Plan review fee will be charged $50 per hour to the nearest hour. Pools and Spas; Permit Fee using model engineering $ 500.00 Per permit Permit fee for a residential pool that has pre- approved model engineering. Commercial or community pool fees based on valuation per Ord 2011.015. Re-inspection Fee $ 75.00 Per inspection Initial permit includes 1st and 2nd inspections. Inspection After Normal Work Hours $ 75.00 Per hour $75 per hour with a minimum of two hours ($150). Pools and Spas; Permit Fee without model engineering $ 550.00 Per permit Permit fee for a residential pool that has pre- approved model engineering. Commercial or community pool fees based on valuation per Ord 2011.015. Pools and Spas; Pool Engineering Model Plan Review $ 200.00 Per application Applies to residential pools only. Commercial or community pool fees are based on valuation per Ord. 2011.015. DEVELOPMENT SERVICES: ENGINEERING Water Plan Review $700.00 Per Application Revisions to accepted plans are 30% of original Marana Town Council Regular Meeting May 17, 2022 Page 100 of 321Marana Town Council Regular Meeting May 17, 2022 Page 99 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /35 Fee/Description Amount Unit of Measure Notes fee. For Marana Water service areas, additional Marana Water review fees apply License Agreement; Assignment Fee $ 250.00 Per Submittal Fee for assigning existing license agreement to a new entity (ownership transfer). Traffic Impact Analysis; Category IV-V $900.00 Per Application Large to regional development, 1,000 or more peak hour trips. Revisions to accepted submittals are $150 each. Traffic Signal Plans $300.00 Per Application Fee is in addition to the construction plan review. Revisions to accepted plans are 30% of original fee. Drainage Statement $ 280.00 $ 300.00 Per statement Application Applies to first 2 submittals. Reviews after 2nd submittal and reviews of rRevisions to accepted submittals are $8075 each. Drainage Report $ 560.00 $ 650.00 Per report Application Applies to first 2 submittals. Reviews after 2nd submittal and reviews of rRevisions to accepted submittals are $170 150 each. Conditional Letter of Map Revision with Letter of Map Revision (CLOMR/LOMR) $ 350.00 $375.00 Per CLOMR/LOMR Application Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $170 each. Letter of Map Revision (LOMR) $ 280.00 $300.00 Per LOMR Application Applies to first 2 submittals. Reviews after 2nd submittal are $100 per submittal. Geotechnical Report $ 280.00 $ 300.00 Per report Application Applies to first 2 submittals. Reviews after 2nd submittal and reviews of rRevisions to accepted submittals are $80 75 per submittal. ResSubmittals to reconfirm expired report are not charged a review fee. Review of Structural Calculations $ 560.00 $ 600.00 Per report Applies to first 2 submittals. Reviews after 2nd submittal and reviews Marana Town Council Regular Meeting May 17, 2022 Page 101 of 321Marana Town Council Regular Meeting May 17, 2022 Page 100 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /36 Fee/Description Amount Unit of Measure Notes of revisions to accepted submittals are $170 per submittal. Subdivision Design Exception Report $ 140.00 $ 150.00 Per report Application Assurances; Partial Release of Assurance $ 20.00 $ 150.00 Per submittal Floodplain; Floodplain Use Permit $ 100.00 $ 225.00 Per permit Traffic Impact Analysis Study, Category II-III $ 560.00 $600.00 Per report Application Small to moderate development, 100- 999 peak hour trips. Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $170 150 eachper submittal. Storm Water Pollution Prevention Plan (SWPPP) $ 280.00 $ 150.00 Per plan Application Applies to first 2 submittals and first inspection. Reviews after 2nd submittal are $80 per submittal. Includes review and first two inspections. See re- inspection fee for additional inspection fees. Grading Plan Review $400.00 + $95.00/Sheet $ 1,300.00 Per plan Application Applies to first 2 submittals. Reviews after 2nd submittal and reviews of rRevisions to accepted submittals plans are 30% of original fee. Per submittal. Construction Plan Review $ 400.00 + $95.00 / Sheet $ 1,300.00 Per plan type Application Applies to first 2 submittals. Reviews after 2nd submittal and reviews of rRevisions to accepted submittals plans are 30% of original fee per submittal. A separate fee is required for each plan review type including, but not limited to: paving, sewer, and utility plans. Traffic Impact Analysis; Category I Statement $ 280.00 $ 300.00 Per statement Application Traffic Statement, less than 100 peak hour trips. Applies to first 2 Marana Town Council Regular Meeting May 17, 2022 Page 102 of 321Marana Town Council Regular Meeting May 17, 2022 Page 101 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /37 Fee/Description Amount Unit of Measure Notes submittals. Reviews after 2nd submittal and reviews of rRevisions to accepted submittals are $8075 each per submittal. Review of Miscellaneous Report $ 280.00 Per report Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $80 per submittal. Storm Water Pollution Prevention Plan; Re-inspection $ 50.00 Per inspection Fee to re-inspect after failed inspection Storm water Pollution Prevention Plan (SWPPP); review based on Town Template Construction General Permit. $ 140.00 Per plan Applies to first 2 submittals and site inspection. Reviews after 2nd submittal are $40 per submittal. Includes two copies of template. May be used for a custom lot, single family residence that is part of a common plan of development in which the master developer has already stabilized and submitted the Notice of Termination or where the SWPPP for the common plan of development was prepared under an old version of the Arizona Department of Environmental Quality License Agreement $ 1,000.00 See note $1,000.00 + actual cost for appraisal and/or survey fees. Fee for new license agreements; landscaping exempt. DEVELOPMENT SERVICES: MISCELLANEOUS Third Party Review Fees See Note See Note This applies to plan review and inspection fees that required services and/or expertise not available from Town staff. The initial fee will be charged according to the adopted fee schedule. If third party Marana Town Council Regular Meeting May 17, 2022 Page 103 of 321Marana Town Council Regular Meeting May 17, 2022 Page 102 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /38 Fee/Description Amount Unit of Measure Notes review fees exceed the initial amount charged, the remaining balance will be collected. Re-inspection Fee $ 75.00 Per inspection Initial permit includes 1st and 2nd inspections. Inspection After Normal Work Hours $ 75.00 Per hour $75 per hour with a minimum of two hours ($150). Applies to inspections performed before normal start time, after normal end time, on weekends or on Town- approved holidays. PUBLIC SERVICES: AIRPORT Airport Use Fee (Non- Aeronautical Government- Local, State, Federal) $350.00 Per Day In addition to Special Event Permit Fee Airport Non-Aeronautical Use Fee/Commercial Filming $600.00 Per Day In Addition to Special Event Permit & Airport Operation’s Fees SASO/Commercial Services Permit Fee $75.00 Per Year Airport Aeronautical Use Fee/Commercial Photography $300.00 Per Day In Addition to Special Event Permit & Airport Operation’s Fees PUBLIC SERVICES: WATER Water Hydraulic Modeling Review $ 1,800.00 Minimum $950 Flat Fee + Consultant Pass Through Fee Per submittal (Flat Fee + Consultant Fee Pass Through) Fees may be higher depending on size of development and time needed to review. Fee is the greater of $1,800 or the pass through of consultant fees. Fees may vary depending on size of development and time needed for review. Fee is $950 + the pass through cost of consultant fees. Sewer Capacity Assurance & Conveyance Modeling Review See Notes $950 Flat Fee + Consultant Pass Through Fee Per Submittal Based on Type I, II, or III (Flat Fee + Consultant Fee Pass Through) Type I - $100 – Due diligence inquiry to determine if capacity currently exists; Type II - $850 - Issuance of capacity availability used for Preliminary Plat submittal-Issuance of capacity allocation to Marana Town Council Regular Meeting May 17, 2022 Page 104 of 321Marana Town Council Regular Meeting May 17, 2022 Page 103 of 320 EXHIBIT A TO MARANA RESOLUTION NO. 2022-050 Amendments to the Town of Marana Comprehensive Fee Schedule Pursuant to Marana Ordinance No. 2022.009 00080948.DOCX /39 Fee/Description Amount Unit of Measure Notes acquire Construction Authorization (CA). If a project moves to Type II, the fee collected is additive to the fee at the Type I submittal. Fee collected at the Type II or III stage may be higher based on the size of the development and review time required. The total fee will be the greater of $950 or the pass through of consultant fees. Fees may vary depending on size of development and time needed for review. Fee is $950 + the pass through cost of consultant fees. Marana Town Council Regular Meeting May 17, 2022 Page 105 of 321Marana Town Council Regular Meeting May 17, 2022 Page 104 of 320 1 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Extra-Duty Police Service Lieutenant; Hourly Rate Per Hour Per Hour $50.00 $55.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Service Sergeant; Hourly Rate Per Hour Per Hour $45.00 $50.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Service Officer; Hourly Rate Per Hour Per Hour $40.00 $45.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Service Dispatcher; Hourly Rate Per Hour Per Hour $30.00 $35.00 Per extra-duty police service agreement. Applies to police service hired for private events. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $5.00 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Services; Lieutenant Hourly Holiday Rate.Per Hour Per Hour $75.00 $82.50 Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modifications: Police Marana Town Council Regular Meeting May 17, 2022 Page 106 of 321Marana Town Council Regular Meeting May 17, 2022 Page 105 of 320 2 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Extra-Duty Police Services; Sergeant Hourly Holiday Rate.Per Hour Per Hour $67.50 $75.00 Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Services; Officer Hourly Holiday Rate.Per Hour Per Hour $60.00 $67.50 Applies to the following dates: New Year’s Eve, New Year’s Day, Civil Rights Day, President’s Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran’s Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modify existing fee Extra-Duty Police Services; Dispatcher Hourly Holiday Rate.Per Hour Per Hour $45.00 $52.50 Applies to the following dates: New Year's Eve, New Year's Day, Civil Rights Day, President's Day, Easter Sunday, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving, Day after Thanksgiving, Christmas Eve, Christmas Day. Overnight shifts starting or ending on one of these dates would be billed at the holiday rate. Rates last reviewed July 7, 2014. Increase would ensure Extra Duty Services are provided without drawing from operational resources (officers on patrol). The $7.50 increase will bring Marana Police Department extra duty pay in line with other jurisdictions within Pima County. Modifications Cont.: Police Marana Town Council Regular Meeting May 17, 2022 Page 107 of 321Marana Town Council Regular Meeting May 17, 2022 Page 106 of 320 3 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add new fee Signature Event Food Vendor Fee - For Profit Per Event $125/Event For food vendors 10'x10' - 10'x25' space. Fee will create distinction between signature event food vendor and non food vendor fees Add new fee Signature Event Food Vendor Fee - For Profit - Large Space Per Event $150/Event For food vendors 10'x30' and larger. Fee will create distinction between signature event food vendor and non food vendor fees Add new fee Signature Event Vendor Fee - Non Food Vendor- Single Per Event $150/Event This fee is for a single booth. Fee will create distinction between signature event food vendor and non food vendor fees Add new fee Signature Event Vendor Fee - Non Food Vendor- Double Per Event $300/Event This fee is for a double booth. Fee will create distinction between signature event food vendor and non food vendor fees. Streamline charges for a double booth. Modify existing fee Park Facility Rental, Community Garden Plot Per Plot/Year Per Plot/Year $40/Plot $80/Large, $50/Small Increase in fee to match the increase in staff maintenance costs. There is also no additional cost to renters for water. Modify existing fee Commercial Activity Permit Fee Per Permit (6 months)Per Permit(1 year)$75/ 6 months $150/year The overall fee will not increase. The modification to this fee will align it with other licenses/permits that vendor must obtain to conduct commercial activities in Marana Parks. Business Licenses are purchased annually. Users will no longer have to renew permits each six months, and internal administrative requirements are reduced. Additions: Parks & Recreation Modifications: Parks & Recreation Marana Town Council Regular Meeting May 17, 2022 Page 108 of 321Marana Town Council Regular Meeting May 17, 2022 Page 107 of 320 4 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Eliminate existing fee Signature Event Vendor Fee - For Profit Per Event $100.00 Includes electricity and waives cost for 10 day temporary business license. Distinction between food and non-food vendors will help provide a streamlined approach assessing vendor fee. Modify existing fee Water Hydraulic Modeling Review Per Submittal Per Submittal (Flat Fee + Consultant Fee Pass Through)$1,800.00 $950 Flat Fee + Consultant Pass Through Fee Fees may vary depending on size of development and time needed for review. Fee is $950 + the pass through cost of consultant fees. $950 flat fee covers internal (Marana Water) cost of service & allows adequate fees for hydraulic modeling performed by consultant. The change in water hydraulic modeling will create consistency with sewer hydraulic modeling fee. Modify existing fee Sewer Capacity Assurance & Conveyance Modeling Review Per Submittal Based on Type I, II, or III Per Submittal (Flat Fee + Consultant Fee Pass Through)$950.00 $950 Flat Fee + Consultant Pass Through Fee Fees may vary depending on size of development and time needed for review. Fee is $950 + the pass through cost of consultant fees. $950 flat fee covers internal (Marana Water) cost of service & allows adequate fees for hydraulic modeling performed by consultant. Eliminate existing fee Airport Use Fee (Non- Aeronautical Government- Local, State, Federal)Per Day $350.00 Non-aeronautical activities are no longer conducted at the Marana Airport. Eliminate existing fee Airport Non-Aeronautical Use Fee/Commercial Filming Per Day $600.00 Non-aeronautical activities are no longer conducted at the Marana Airport. Eliminate existing fee SASO/Commercial Services Permit Fee Per Year $75.00 Fee has never been charged on a yearly basis only a daily and monthly. SASO permits should not be yearly as they would require them to be based out of the airport. Modifications: Water & Water Reclamation Eliminations: Parks & Recreation Eliminations: Airport Marana Town Council Regular Meeting May 17, 2022 Page 109 of 321Marana Town Council Regular Meeting May 17, 2022 Page 108 of 320 5 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Clarification of existing fee Airport Aeronautical Use Fee/Commercial Photography Per Day $300.00 Removal of commercial photography from fee description. Non-aeronautical activities are no longer conducted at Marana Airport. Modify existing fee Public Records Requests; Documents Used for Commercial (for-profit) Purposes; Base Search Fee Per Hour Per Hour $10.00 $30.00 Per hour with a minimum of 1 hour for commercial requests. Increase in fee to appropriately account for internal processing time costs. This fee has not been reviewed for cost since 2014. Add new fee Water Plan Review Per Application $700.00 Revisions to accepted plans are 30% of original fee. For Marana Water service areas, additional Marana Water review fees apply. Establish a flat fee for review of water plans (Tucson and Marana) by Development Services Engineering Division for staff to review plans. Review consists of compliance with Town Standards and notes, review for conflicts with grading, paving and sewer plans submitted under separate cover. The average cost of water plan reviews over the last 2 years averages $716.67 creating the basis of fee amount. Add new fee Traffic Impact Analysis; Category IV-V Per Application $900.00 Large to regional development, 1,000 or more peak hour trips. Revisions to accepted submittals are $150 each. 1.) Create new fee to account for the additional review time associated with review of a Large development vs. a Moderate-sized development. Moderate development requires looking 10 years into the future, whereas large development adds a 20-year horizon. Moderate development requires intersections and roadway segments within ½ mile be analyzed, whereas large development expands that to within a full mile. It takes approximately an additional four hours to review the additional requirements for large and regional developments including possible reviews by deputy director of public works and the Town Engineer. 2.) This completes the modification to the Fee Description for the existing Study and Statement fees to align with 2017 Transportation Impact Analysis Manual. Modifications: Town Clerk Additions: Development Services Clarifications: Airport Marana Town Council Regular Meeting May 17, 2022 Page 110 of 321Marana Town Council Regular Meeting May 17, 2022 Page 109 of 320 6 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Add new fee Traffic Signal Plans Per Application $300.00 Fee is in addition to the construction plan review. Revisions to accepted plans are 30% of original fee. Traffic signal design requires detailed review of signal plans, pole/cabinet schedules, high/low voltage diagrams, and a photometric analysis, in addition to signing/striping. Signal plans require reviews by skilled traffic signal maintenance staff to ensure accurate design and constructability. An additional fee of $300 (approximately 4 hours), on top of existing review fees, is proposed to account for these reviews. Add new fee License Agreement; Assignment Fee Per Submittal $250.00 Fee for an assigning existing license agreement to a new entity (ownership transfer). Fee was previously on the schedule, but was deleted pursuant to Ordinance No. 2016.006. Re-instating the fee will accurately represents the amount of work associated with an ownership change. Approx. 3 hours of staff time is needed to review these applications, prepare the assignment of license agreement form, request and obtain updated insurance certificate, circulate for signatures, and prepare for recordation. Add new fee Third Party Review Fees See Note See Note This applies to plan review and inspection fees that required services and/or expertise not available from Town staff. The initial fee will be charged according to the adopted fee schedule. If third party review fees exceed the initial amount charged, the remaining balance will be collected. Fee based on increasing workloads and projected new development, anticipating an increased use of third party for reviews and/or inspections. This also allows the use of third party reviewers if in house staff does not have the needed expertise to properly review and/or inspect a complex or specialize development project. The industry demands for third party reviews and inspections are increasing this fee will ensure any addition cost incurred for use of this service is being covered. Additions Cont.: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 111 of 321Marana Town Council Regular Meeting May 17, 2022 Page 110 of 320 7 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Preliminary Plat Per Submittal Per Submittal $3,000.00 Base + $30.00 per lot $3,150.00 Base + $30.00 per lot Includes review of the Recreational Area Plan and the Neighborhood Design Plan. Increase in base fee by $150.00 to account for 2 additional hours of review for the residential area plan and the neighborhood design plan that are now required per Title 17 code updates adopted per Ord 2021.003. Modify existing fee Planning Miscellaneous Hourly Review Fee Per Hour $70.00 $75.00 Minimum of one hour and to the newest nearest hour after. 1.) Increase fee to adjust review rate from $70 to $75/hour for all of development services. Rate has not been reviewed since 2014. 2.) Modification to the note to correct typo. Modify existing fee Assurance Agreement Review Per Submittal Per Submittal $150.00 $300.00 Increase to appropriately account for processing and review time. Review process requires an average of 2 hours of Development Services staff review. Additional time is needed for intake, collection of signatures as well as legal and Town Engineer review. Modify existing fee Miscellaneous Document and/or Report Review Per Submittal Per Submittal $280.00 $300.00 Including but not limited to CC&R's, Title Report, Archeology and, Environmental Reports, and Special Inspection Reports. 1.) Increase fee to adjust review rate from $70 to $75/hour for all of development services. Rate has not been reviewed since 2014. 2.) Modification to the note to clarify an additional report type option used under this fee. 3.) Create a general or miscellaneous category for use by all 3 divisions within development services eliminating the need for duplicate items. Move fee to new section. Modify existing fee Plan Review Submittals after 2nd submittal and Revisions to Approved Plans Per Hour $50.00 $75.00 Plan review fee will be charged $50 per hour to the nearest hour. 1.) Increase fee to adjust review rate from $70 to $75/hour for all of development services. Rate has not been reviewed since 2014. 2.) Modification to notes. Modifications: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 112 of 321Marana Town Council Regular Meeting May 17, 2022 Page 111 of 320 8 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Drainage Statement Per Statement Per Application $280.00 $300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $80 75 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $300. 2.) Decrease revisions from $80 to $75 to accurately reflect a 1 hour review time. 3.) Modification to the notes to remove additional fees for submittals after 2. Modify existing fee Drainage Report Per Report Per Application $560.00 $650.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $170 150 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services ($600). 2.) Modification to the notes to remove additional fees for submittals after 2. Increase fee an additional $50 to cover this cost brining total fee to $650. 3.) Decrease revisions from $170 to $150 to accurately reflect a 2 hour review time. Modify existing fee Conditional Letter of Map Revision with Letter of Map Revision (CLOMR/LOMR) Per CLOMR/LOMR Per Application $350.00 $375.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $170.00 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $375. 2.) Modification to the notes to remove additional fees for submittals after 2. 3.) Modification to the notes to remove revision fee. The Town does not receive revisions to a Conditional Letter of Map Revision (CLOMR). Modifications Cont.: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 113 of 321Marana Town Council Regular Meeting May 17, 2022 Page 112 of 320 9 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Letter of Map Revision (LOMR)Per LOMR Per Application $280.00 $300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $100.00 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $300. 2.) Modification to the notes to remove additional fees for submittals after 2. 3.) Modification to the notes to remove revision fee. The Town does not receive revisions to a Letter of Map Revision (LOMR). Modify existing fee Geotechnical Report Per Report Per Application $280.00 $300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $80 75 per submittal. Re Submittals to reconfirm expired report are not charged a review fee. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $300. 2.) Decreased revisions from $80 to $75 to accurately reflect a 1 hour review time. 3.) Modification to the notes to remove additional fees for submittals after 2. Modify existing fee Review of Structural Calculations Per Report Per Report $560.00 $600.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $170.00 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $600. 2.) Modification to the notes to remove additional fees for submittals after 2. 3.) Modification to the notes to remove revision fee. The Town has not received revisions to this type of review. Modify existing fee Subdivision Design Exception Report Per Report Per Application $140.00 $150.00 Increase base rate to adjust review rate from $70 to $75/hour for all of development services bringing the fee to a total of $150. Modifications Cont.: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 114 of 321Marana Town Council Regular Meeting May 17, 2022 Page 113 of 320 10 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Assurances; Partial Release of Assurance Per Submittal $20.00 $150.00 Increase to appropriately account for staff processing time, routing, inspecting, and preparing for recordation. This requires on average 2 hours of staff time to process and inspection. Modify existing fee Floodplain; Floodplain Use Permit Per Permit $100.00 $225.00 Increase to cover the cost of review and inspections. 1 hour for office staff to process and review and 2 site visits at 1 hour each ($75 /hour). Modify existing fee Traffic Impact Analysis Study; Category II-III Per Report Per Application $560.00 $600.00 Small to moderate development, 100- 999 peak hour trips. Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $170 150 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour to align with other development services rates for consistency, bringing the fee to a total of $600. 2.) Decrease revisions from $170 to $150 to accurately reflect a 2 hour review time. 3.) Modification to the Fee Description to align with 2017 Transportation Impact Analysis Manual and split small/moderate developments from large/regional developments. 4.) Modification to the notes to remove additional fees for submittals after 2. Modify existing fee Storm Water Pollution Prevention Plan (SWPPP)Per Plan Per Application $280.00 $150.00 Applies to first 2 submittals and first inspection. Reviews after 2nd submittal are $80 per submittal. Includes review and first two inspections. See re- inspection fee for additional inspection fees. Arizona Department of Environmental Quality (ADEQ) Construction General Permit was modified to no longer require that the Town review and maintain the full Stormwater Pollution Prevention Plan (SWPP) book. Decrease to reflect the adjusted review time associated with this change to an average of 1 hour plus 1 inspections at $75 each. Modify existing fee Grading Plan Review Per Plan Per Application $400.00 + $95.00 / sheet $1,300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals plans are 30% of original fee. Per submittal. Modification to the fee structure to a flat fee. Fee was previously calculated based on number of plan sheets. The flat fee will reduce errors and provide a more predictable fee estimate to customers. Modifications Cont.: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 115 of 321Marana Town Council Regular Meeting May 17, 2022 Page 114 of 320 11 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Modify existing fee Construction Plan Review Per Plan Type Per Application $400.00 + $95.00 / sheet $1,300.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals plans are 30% of original fee. per submittal. A separate fee is required for each plan review type including, but not limited to: paving, sewer, and utility plans. Modification to the fee structure to a flat fee. Fee was previously calculated based on number of plan sheets. The flat fee will reduce errors and provide a more predictable fee estimate to customers. Modify existing fee Traffic Impact Analysis; Category I Statement Per Statement Per Application $280.00 $300.00 Traffic Statement, less then 100 peak hour trips. Applies to first 2 submittals. Reviews after 2nd submittal and reviews of r Revisions to accepted submittals are $80 75 each. 1.) Increase base rate to adjust review rate from $70 to $75/hour to align with other development services rates for consistency, bringing the fee to a total of $300. 2.) Decrease revisions from $80 to $75 to accurately reflect a 1 hour review time. 3.) Modification to the Fee Description to align with 2017 Transportation Impact Analysis Manual. 4.) Modification to the notes to remove additional fees for submittals after 2. Eliminate existing fee Temporary Use Permit; Administrative Process with Council Action Per Submittal $500.00 This process in longer supported per code updates to Title 17 adopted per Ord 2021.003. Eliminate existing fee Review of Miscellaneous Report Per Report $280.00 Applies to first 2 submittals. Reviews after 2nd submittal and reviews of revisions to accepted submittals are $80.00 each. Removal of duplicate fee. Fee already exists for Development Services in the Planning section as "Miscellaneous Document and/or Report Review." Eliminate existing fee Storm Water Pollution Prevention Plan; Re- inspection Per Inspection $50.00 Fee to re-inspect after failed inspection. Removal of duplicate fee. Re-inspection fee already exists for Development Services in the Building section as "Re-inspection Fee". This can be used for all of development services. Eliminations: Development Services Modifications Cont.: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 116 of 321Marana Town Council Regular Meeting May 17, 2022 Page 115 of 320 12 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Eliminate existing fee Storm Water Pollution Prevention Plan (SWPPP); review based on Town Template Per Plan $140.00 Arizona Department of Environmental Quality (ADEQ) Construction General Permit was modified to no longer require that the Town review and maintain the full Stormwater Pollution Prevention Plan (SWPP) book and thus purchase of a template is no longer supported. Clarification of existing fee Zoning Variance Request Per Submittal Per Submittal $550.00 $550.00 Description change to clarify fee is for a zoning variance and not a Flood Plain Variance request. Clarification of existing fee Pools and Spas; Permit Fee Using Model Engineering Per Permit Per Permit $500.00 $500.00 Permit fee for a residential pool that has pre-approved model engineering. Commercial or community pool fees based on valuation per Ord 2011.015. Note change to clarify that this fee applies to residential pools only. Clarification of existing fee Re-inspection Fee Per Inspection Per Inspection $75.00 $75.00 Initial permit includes first and 2nd inspections. Currently used by building and for SWPPP inspections. Combine fee into one item and create a miscellaneous category for use by all 3 divisions within development services eliminating the need for duplicate items. Clarification of existing fee Inspection After Normal Work Hours Per Hour Per Hour $75.00 $75.00 $75 per hour with a minimum of two hours ($150). Applies to inspections performed before normal start time, after normal end time, on weekends or on holidays. Currently used by building. Adding the ability to be used for SWPPP inspections. Combine fee into one item and create a miscellaneous category for use by all 3 divisions within development services eliminating the need for duplicate items. Clarification of existing fee Pools and Spas; Permit Fee Without Model Engineering Per Permit Per Permit $550.00 $550.00 Permit fee for a residential pool that does not have pre-approved model engineering. Commercial or community pool fees are based on valuation per Ord. 2011.015. Note change to clarify that this fee applies to residential pools only. Clarification of existing fee Pools and Spas; Pool Engineering Model Plan Review Per Application Per Application $200.00 $200.00 Applies to residential pools only. Commercial or community pool fees are based on valuation per Ord. 2011.015. Add note to clarify that this fee applies to residential pools only. Clarifications: Development Services Eliminations Cont.: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 117 of 321Marana Town Council Regular Meeting May 17, 2022 Page 116 of 320 13 Proposed Action Fee Description Current Unit of Measure Proposed Unit of Measure Current Amount Proposed Amount Notes Basis for Change Clarification of existing fee License Agreement See Note See Note $1,000.00 $1,000.00 $1,000.00 + actual cost for appraisal and/or survey fees. Fee for new license agreements, landscaping exempt. Clarification of note, removing landscaping exemption. License agreements apply to landscaping in the Public Right-of-Way when installed and maintained by an entity other than the Town. Clarifications Cont.: Development Services Marana Town Council Regular Meeting May 17, 2022 Page 118 of 321Marana Town Council Regular Meeting May 17, 2022 Page 117 of 320 Council-Regular Meeting A3 Meeting Date:05/17/2022 To:Mayor and Council From:Yiannis Kalaitzidis, Finance Director Date:May 17, 2022 Strategic Plan Focus Area: Commerce, Community, Heritage, Recreation, Progress & Innovation Strategic Plan Focus Area Additional Info: Marana's strategic plan identifies financial sustainability as an overriding principle of Marana's strategic framework. Subject:PUBLIC HEARING: Resolution No. 2022-051: Relating to Budget; adopting the fiscal year 2022-2023 tentative budget (Yiannis Kalaitzidis) Discussion: In conformance with State law, the tentative budget must be adopted prior to the third Monday in July. The adoption of the tentative budget will set the maximum limit of expenditures (alternative expenditure limitation) for fiscal year 2022-2023. The total budget may be reduced prior to final adoption, but it cannot be increased. Additionally, Mayor and Council may reallocate funding among departments and/or programs. In coordination with Mayor and Council, staff has prepared a tentative budget of $233,493,137 for fiscal year 2022-2023. This budget reflects the careful allocation of the Town’s resources to Mayor and Council’s goals. Additionally, this budget continues to make investments in current employees, resources and tools, and strategic positions. The budget has been structurally balanced with ongoing revenues used to fund ongoing expenditures. Total revenues anticipated for fiscal year 2022-2023, excluding special taxing districts' secondary property taxes, are $155,823,440. Fund balances will be utilized for one-time expenditures, carryover requests and capital projects. Marana Town Council Regular Meeting May 17, 2022 Page 119 of 321Marana Town Council Regular Meeting May 17, 2022 Page 118 of 320 The current budget reflects a baseline budget that allowed for increases due to market increases while expanding services and staff in order to continue providing quality services to our residents. Increases include merit adjustments of 4%, retention adjustments of 2% and additional adjustments for a number of employees as recommended by the compensation study. The Capital Improvement Plan includes a number of large projects, including the Community and Aquatics Center. Furthermore, the budget includes the second and final payment from the American Rescue Plan Act to be used toward eligible infrastructure projects. The tentative budget reflects an addition of 27.25 full time equivalent (FTE) positions. Including two positions which was added mid-year in fiscal year 2021-2022, total FTEs are increasing from 402.35 FTE positions in fiscal year 2021-2022 to 429.6 FTE positions tentatively for fiscal year 2022-2023. Positions were added to multiple departments in support of multiple functions, including public safety, water, public works and parks and recreation. The proposed Capital Improvement Plan (CIP) totals $114,802,697 or 54% of the tentative budget. A copy of the tentative five-year CIP schedule is included in this item as part of the overall tentative budget document. The tentative budget is presented on forms prescribed by the Auditor General. The official budget forms will be published as required for two consecutive weeks in a newspaper of general circulation along with notices of public hearing on the final budget and the property tax levy. Council will then hold a public hearing on June 21, 2022, and consider final budget adoption thereafter. The proposed tentative budget reflects the prudent allocation of financial resources required to meet the policy direction and vision of Mayor and Council. Accordingly, staff recommends adoption of the tentative budget for fiscal year 2022-2023 at $158,915,530. Financial Impact: Fiscal Year:2023 Budgeted Y/N: Y Amount:$233,493,137 Establishment of the overall alternative annual expenditure limitation for fiscal year 2022-2023, if approved. Staff Recommendation: Staff recommends approval of the fiscal year 2022-2023 tentative budget. Marana Town Council Regular Meeting May 17, 2022 Page 120 of 321Marana Town Council Regular Meeting May 17, 2022 Page 119 of 320 Suggested Motion: I move to adopt Resolution No. 2022-051; adopting the fiscal year 2022-2023 tentative budget. Attachments Resolution No. 2022-051 Exhibit A - 2022-2023 Tentative Budget Auditor General Schedules FY2022-2023 Tentative Budget Book FY2022-2023 Tentative Budget Presentation Marana Town Council Regular Meeting May 17, 2022 Page 121 of 321Marana Town Council Regular Meeting May 17, 2022 Page 120 of 320 Marana Fiscal Year 2022-2023 Budget Resolution - 1 - MARANA RESOLUTION NO. 2022-051 ______________________________________________________________ RELATING TO BUDGET; ADOPTING THE FISCAL YEAR 2022-2023 TENTATIVE BUDGET WHEREAS in accordance with the provisions of Title 42, Chapter 17, Articles 1-5, Arizona Revised Statutes (A.R.S.), the Town Council did, on April 26, 2022, make an estimate of the different amounts required to meet the public expenditures/expenses for the ensuing year, also an estimate of revenues from sources other than direct taxation, and the amount to be raised by taxation upon real and personal property of the Town of Marana; and WHEREAS in accordance with said chapter of said title, and following due public notice, the Council is holding a public meeting on May 17, 2022, at which meeting any taxpayer is privileged to appear and be heard in favor of or against any of the proposed expenditures/expenses or tax levies; and WHEREAS the sums to be raised by taxation as specified in the budget attached hereto as Exhibit A may not exceed, in the aggregate amount, the expenditure limitation to be set by the Council on June 21, 2022. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the budget setting forth the estimates of revenues and expenditures/expenses, attached hereto as Exhibit A and incorporated herein by this reference, as increased, decreased or changed by the Town Council, is hereby adopted as the tentative budget for the Town of Marana for fiscal year 2022-2023. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17th day of May, 2022. ______________________________ Mayor Ed Honea ATTEST: APPROVED AS TO FORM: ___________________________ ______________________________ Cherry L. Lawson, Town Clerk Jane Fairall, Town Attorney Marana Town Council Regular Meeting May 17, 2022 Page 122 of 321Marana Town Council Regular Meeting May 17, 2022 Page 121 of 320 Official Budget Forms Town of Marana Fiscal year 2023 3/22 Arizona Auditor General Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 123 of 321Marana Town Council Regular Meeting May 17, 2022 Page 122 of 320 Town of Marana Table of Contents Fiscal year 2023 Resolution for the adoption of the budget Schedule A—Summary Schedule of estimated revenues and expenditures/expenses Schedule B—Tax levy and tax rate information Schedule G—Full-time employees and personnel compensation Schedule C—Revenues other than property taxes Schedule D—Other financing sources/(uses) and interfund transfers Schedule E—Expenditures/expenses by fund Schedule F—Expenditures/expenses by department (as applicable) 3/22 Arizona Auditor General Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 124 of 321Marana Town Council Regular Meeting May 17, 2022 Page 123 of 320 Fiscal year General Fund Special Revenue Fund Debt Service Fund Capital Projects Fund Permanent Fund Enterprise Funds Available Internal Service Funds Total all funds 2022 Adopted/adjusted budgeted expenditures/expenses* E 1 54,394,126 10,568,485 17,724,648 37,238,395 0 33,922,406 5,067,470 158,915,530 2022 Actual expenditures/expenses** E 2 43,244,677 6,619,545 16,601,946 3,055,559 0 13,925,237 4,800,101 88,247,065 2023 Beginning fund balance/(deficit) or net position/(deficit) at July 1*** 3 89,952,137 8,671,110 7,329,189 38,276,326 0 21,530,937 2,198,945 167,958,644 2023 Primary property tax levy B 4 0 0 2023 Secondary property tax levy B 5 1,862,509 223,501 2,086,010 2023 Estimated revenues other than property taxes C 6 75,313,782 9,491,436 2,020,059 32,954,564 0 30,753,649 5,289,950 155,823,440 2023 Other financing sources D 7 0 0 6,300,000 0 0 8,931,250 0 15,231,250 2023 Other financing (uses) D 8 0 0 0 0 0 0 0 0 2023 Interfund transfers in D 9 0 100,000 6,354,466 50,000 0 24,081,802 0 30,586,268 2023 Interfund Transfers (out) D 10 20,746,340 0 0 2,082,168 0 7,757,760 0 30,586,268 2023 Line 11: Reduction for fund balance reserved for future budget year expenditures Maintained for future debt retirement 0 Maintained for future capital projects 0 Maintained for future financial stability 0 0 0 2023 Total financial resources available 12 144,519,579 18,262,546 23,866,223 69,422,223 0 77,539,878 7,488,895 341,099,344 2023 Budgeted expenditures/expenses E 13 73,268,176 10,487,968 16,411,822 71,440,280 0 56,594,941 5,289,950 233,493,137 Expenditure limitation comparison 2022 2023 1 Budgeted expenditures/expenses 158,915,530$ 233,493,137$ 2 Add/subtract: estimated net reconciling items 3 Budgeted expenditures/expenses adjusted for reconciling items 158,915,530 233,493,137 4 Less: estimated exclusions 5 Amount subject to the expenditure limitation 158,915,530$ 233,493,137$ 6 EEC expenditure limitation $$ * ** *** Town of Marana Summary Schedule of estimated revenues and expenditures/expenses Fiscal year 2023 Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. Amounts on this line represent beginning fund balance/(deficit) or net position/(deficit) amounts except for nonspendable amounts (e.g., prepaids and inventories) or amounts legally or contractually required to be maintained intact (e.g., principal of a permanent fund). S c h Funds Includes expenditure/expense adjustments approved in the current year from Schedule E. The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. 11 X2A0T 3/22 Arizona Auditor General Schedule A Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 125 of 321Marana Town Council Regular Meeting May 17, 2022 Page 124 of 320 2022 2023 1. $$ 2. $ 3.Property tax levy amounts A.Primary property taxes $$ B.Secondary property taxes 1,702,353 2,086,010 C.Total property tax levy amounts $1,702,353 $2,086,010 4.Property taxes collected* A.Primary property taxes(1)Current year's levy $ (2) Prior years’ levies (3) Total primary property taxes $ B.Secondary property taxes(1)Current year's levy $1,696,240 (2) Prior years’ levies 399 (3) Total secondary property taxes $1,696,639C.Total property taxes collected $1,696,639 5.Property tax rates A.City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 2.8000 2.8000 (3) Total city/town tax rate 2.8000 2.8000 B.Special assessment district tax rates Secondary property tax rates—As of the date the proposed budget was prepared, the three special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * city/town was operating Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) Town of Marana Tax levy and tax rate information Fiscal year 2023 Maximum allowable primary property tax levy. A.R.S. §42-17051(A) Property tax judgment Property tax judgment Property tax judgment Property tax judgment X3A0T 3/22 Arizona Auditor General Schedule B Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 126 of 321Marana Town Council Regular Meeting May 17, 2022 Page 125 of 320 Estimated revenues Actual revenues* Estimated revenues 2022 2022 2023 General Fund Local taxes Sales taxes $30,950,841 $36,563,012 $36,215,052 Licenses and permits Building an development fees 4,786,800 8,849,709 7,526,500 Business and license fees 145,000 145,000 145,000 Animal fees 86,500 86,500 86,500 Franchise fees 525,000 592,000 575,000 Host fees 300,000 320,000 300,000 Intergovernmental State shared sales taxes 5,756,874 7,387,059 7,429,849 Urban revenue sharing 6,397,237 6,771,044 10,018,695 Auto lieu 2,466,211 2,293,077 2,700,192 Federal - ARPA 8,187,523 Charges for services Charges for services 609,500 1,000,000 807,000 Fines and forfeits Court fines and fees 391,500 350,000 391,500 Interest on investments Interest 508,508 475,000 150,000 Contributions Voluntary contributions 187,000 117,405 154,100 Miscellaneous Other miscellaneous 624,371 623,925 626,871 Total General Fund $53,735,342 $65,573,731 $75,313,782 * Special revenue funds Community development block grants $180,000 $34,512 $180,000 Affordable housing revolving 10,000 1,283 10,000 Other grants and contributions 3,493,154 1,568,284 3,057,149 RICO 20,000 97,917 20,000 $3,703,154 $1,701,996 $3,267,149 Impound $16,000 $10,000 $16,000 Bed tax 1,243,341 1,625,800 1,338,158 Local JCEF 8,000 5,000 8,000 Fill the GAP 4,500 3,000 4,500 $1,271,841 $1,643,800 $1,366,658 Local technology enhancement $50,000 $30,000 $50,000 Highway user revenue 3,917,606 4,199,168 4,807,629 $3,967,606 $4,229,168 $4,857,629 Total special revenue funds $8,942,601 $7,574,964 $9,491,436 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Town of Marana Revenues other than property taxes Fiscal Year 2023 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Source of revenues X4A0T 3/22 Arizona Auditor General Schedule C Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 127 of 321Marana Town Council Regular Meeting May 17, 2022 Page 126 of 320 Estimated revenues Actual revenues* Estimated revenues 2022 2022 2023 Town of Marana Revenues other than property taxes Fiscal Year 2023 Source of revenues X4A0T Debt service funds Tangerine farms road improvement district $2,664,488 $1,938,221 $2,020,059 Gladden farms CFD debt 70,000 Gladden farms II CFD debt Saguaro springs CFD debt $2,734,488 $1,938,221 $2,020,059 Total debt service funds $2,734,488 $1,938,221 $2,020,059 Capital projects funds Transportation $7,550,000 $6,885,092 $6,800,000 Half cent sales tax 3,307,095 6,000,000 Impact fee funds 2,675,821 3,411,293 3,329,780 Other capital projects 8,760,000 5,282,036 8,538,533 $18,985,821 $18,885,516 $24,668,313 Downtown reinvestment $228,500 $329,018 $228,500 Regional transportation authority 750,000 7,300,000 Pima association of governments 189,000 4,500 757,751 $1,167,500 $333,518 $8,286,251 Total capital projects funds $20,153,321 $19,219,034 $32,954,564 * Permanent funds $$$ $$$ Total permanent funds $$$ Enterprise funds Water utility $18,857,579 $12,890,106 $18,364,741 Airport 4,011,182 1,616,600 5,385,568 Water reclamation utility 4,904,582 6,337,642 7,003,340 $27,773,343 $20,844,348 $30,753,649 Total enterprise funds $27,773,343 $20,844,348 $30,753,649 * Internal service funds Health benefits $4,715,470 $4,682,284 $4,937,950 Dental benefits 352,000 345,000 352,000 $5,067,470 $5,027,284 $5,289,950 Total internal service funds $5,067,470 $5,027,284 $5,289,950 Total all funds $118,406,565 $120,177,582 $155,823,440 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 3/22 Arizona Auditor General Schedule C Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 128 of 321Marana Town Council Regular Meeting May 17, 2022 Page 127 of 320 Fund Sources (Uses)In (Out) General Fund Other grants and contributions $$$$100,000 2013 debt service 1,255,750 2014 debt service 658,966 2017 debt service 546,832 Airport 5,299,501 Water utility 785,291 Water reclamation utility 12,100,000 Total General Fund $$$$20,746,340 Special revenue funds Other grants and contibutions $$$100,000 $ Total special revenue funds $$$100,000 $ Debt service funds 2013 debt service $$$3,066,500 $ 2014 debt service 658,966 2017 debt service 2,629,000 Gladden Farms, Phase II CFD 6,300,000 Total debt service funds $6,300,000 $$6,354,466 $ Capital projects funds Transportation $$$50,000 $859,683 Impact fees 1,222,485 Total capital projects funds $$$50,000 $2,082,168 Permanent funds $$$$ Total permanent funds $$$$ Enterprise funds Airport $$$785,291 $ Water utility 8,931,250 8,349,471 4,359,880 Water reclamation utility 14,947,040 3,397,880 Total enterprise funds $8,931,250 $$24,081,802 $7,757,760 Internal service funds $$$$ Total Internal Service Funds $$$$ Total all funds $15,231,250 $$30,586,268 $30,586,268 2023 2023 Town of Marana Other financing sources/(uses) and interfund transfers Fiscal year 2023 Other financing Interfund transfers X5A0T 3/22 Arizona Auditor General Schedule D Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 129 of 321Marana Town Council Regular Meeting May 17, 2022 Page 128 of 320 Adopted budgeted expenditures/ expenses Expenditure/ expense adjustments approved Actual expenditures/ expenses* Budgeted expenditures/ expenses Fund/Department 2022 2022 2022 2023 General Fund Non-departmental $2,647,527 $$2,511,099 $3,554,741 Mayor and council 374,098 318,480 365,991 Town manager 2,129,569 (359,149)1,343,881 1,794,483 Town clerk 501,892 360,725 643,116 Human resources 1,073,177 972,057 1,373,076 Finance 1,571,532 1,362,695 2,040,118 Legal 1,112,888 988,495 1,204,385 Technology services 3,583,367 3,483,367 4,405,011 Economic development and tourism 311,435 290,472 315,461 Development services 3,157,094 88,000 2,464,140 4,365,603 Police 15,786,711 15,786,711 24,274,975 Courts 1,247,301 1,080,351 1,248,115 Public works 5,965,576 (8,000)4,867,490 7,075,536 Parks and recreation 5,658,365 356,330 4,999,067 7,158,378 Community development 1,172,319 1,063,210 1,302,824 Capital outlay 3,859,470 14,819 1,352,437 7,146,363 Contingency 5,000,000 (850,195)5,000,000 Total General Fund $55,152,321 $(758,195)$43,244,677 $73,268,176 Special revenue funds Highway user revenue $4,348,548 $$3,869,006 $5,358,694 Revolving affordable housing 137,410 25,000 87,435 Local JCEF 131,805 2,424 131,805 Fill the GAP 34,500 34,500 Local technology 437,500 239,495 78,000 CDBG 180,000 63,746 180,000 Bed tax 1,243,341 891,378 1,338,158 Other grants and contributions 3,893,154 1,456,394 3,157,149 RICO 127,500 37,375 87,500 Impound fees 34,727 34,727 34,727 Total special revenue funds $10,568,485 $$6,619,545 $10,487,968 Debt service funds Series 2013 debt $3,026,300 $$3,026,300 $3,030,300 Series 2014 debt 792,825 792,824 794,337 Series 2017 debt 2,089,250 2,089,250 2,580,500 Tangerine farms ID debt 2,664,488 1,979,001 2,020,059 Gladden farms CFD debt 774,507 780,006 779,357 Galdden farms, Phase II CFD debt 4,393,656 4,677,008 6,532,494 Saguaro springs CFD debt 3,983,622 3,257,557 674,775 Total debt service funds $17,724,648 $$16,601,946 $16,411,822 Expenditures/expenses by fund Fiscal year 2023 Town of Marana X6A0T 3/22 Arizona Auditor General Schedule E Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 130 of 321Marana Town Council Regular Meeting May 17, 2022 Page 129 of 320 Adopted budgeted expenditures/ expenses Expenditure/ expense adjustments approved Actual expenditures/ expenses* Budgeted expenditures/ expenses Fund/Department 2022 2022 2022 2023 Expenditures/expenses by fund Fiscal year 2023 Town of Marana X6A0T Capital projects funds Transportation $15,857,602 $(500,000)$1,501,337 $26,104,856 Impact fee funds 7,816,350 620,529 14,370,041 Other capital projects 11,129,149 182,069 8,821,182 Downtown reinvestment 758,555 708,554 638,700 Pima association of governments 206,500 2,000 757,751 Regional tranportation authority 750,000 1,270 7,300,000 Half cent sale tax fund 35,000 12,000,000 Gladden farms CFD 928,500 1,600 1,028,500 Galdden farms, Phase II CFD 17,239 1,600 54,750 Saguaro springs CFD 274,500 1,600 364,500 Total capital projects funds $37,738,395 $(500,000)$3,055,559 $71,440,280 Permanent funds $$$$ Total permanent funds $$$$ Enterprise funds Water utility $18,542,268 $833,195 $9,265,684 $37,378,527 Airport 4,594,861 744,516 6,170,859 Water reclamation utility 9,527,082 425,000 3,915,037 13,045,555 Total enterprise funds $32,664,211 $1,258,195 $13,925,237 $56,594,941 Internal service funds Health benefits $4,715,470 $$4,503,531 $4,937,950 Dental benefits 352,000 296,570 352,000 Total internal service funds $5,067,470 $$4,800,101 $5,289,950 Total all funds $158,915,530 $$88,247,065 $233,493,137 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 3/22 Arizona Auditor General Schedule E Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 131 of 321Marana Town Council Regular Meeting May 17, 2022 Page 130 of 320 Adopted budgeted expenditures/ expenses Expenditure/ expense adjustments approved Actual expenditures/ expenses* Budgeted expenditures/ expenses 2022 2022 2022 2023 Economic development and tourism General fund $311,435 $$290,472 $315,461 Bed tax fund 494,923 274,665 561,333 Department total $806,358 $$565,137 $876,794 List department: Police: General fund $16,391,711 $$15,786,711 $25,308,683 Grants and contributions 1,468,154 1,356,394 1,768,456 RICO 127,500 37,375 87,500 Impound fees 34,727 34,727 34,727 Department total $18,022,092 $$17,215,207 $27,199,366 List department: Court: General fund $1,247,301 $$1,080,351 $1,248,115 Local JCEF 131,805 2,424 131,805 Fill the GAP 34,500 34,500 Local tech enhancement 437,500 239,495 78,000 Department total $1,851,106 $$1,322,270 $1,492,420 List department: Public works: General fund $7,388,998 $$5,097,654 $9,927,376 Highway user revenue fund 3,970,048 3,551,630 4,834,644 Department total $11,359,046 $$8,649,284 $14,762,020 List department: Parks and recreation: General fund $6,336,557 $$5,149,352 $8,390,053 Highway user revenue fund 378,500 317,376 524,050 Department total $6,715,057 $$5,466,728 $8,914,103 List department: Community development: General fund $1,172,320 $$1,063,210 $1,302,824 CDBG 180,000 63,746 180,000 Revolving affordable housing 137,410 25,000 87,435 Department total $1,489,730 $$1,151,956 $1,570,259 * Expenditures/expenses by department Fiscal year 2023 Town of Marana Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. Department/Fund X7A0T 3/22 Arizona Auditor General Schedule F Official City/Town Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 132 of 321Marana Town Council Regular Meeting May 17, 2022 Page 131 of 320 Full-time equivalent (FTE) Employee salaries and hourly costs Retirement costs Healthcare costs Other benefit costs Total estimated personnel compensation 2023 2023 2023 2023 2023 2023 382.10 $26,564,686 $11,221,977 $4,621,031 $2,708,105 $45,115,799 Bed tax 1.50 $110,852 $13,264 $20,152 $8,612 $152,880 Total special revenue funds 1.50 $110,852 $13,264 $20,152 $8,612 $152,880 Water utility 34.00 $2,335,113 $274,569 $385,030 $207,739 $3,202,451 Airport 4.00 212,372 24,516 39,529 26,811 303,228 Water reclamation utility 8.00 516,005 59,792 138,393 47,311 761,501 Total enterprise funds 46.00 $3,063,490 $358,877 $562,952 $281,861 $4,267,180 Total all funds 429.60 $29,739,028 $11,594,118 $5,204,135 $2,998,578 $49,535,859 Fund Town of MaranaFull-time employees and personnel compensationFiscal year 2023 General Fund Special revenue funds Enterprise funds X8A0T 3/22 Arizona Auditor General Schedule G Official City/Towns Budget Forms Exhibit A to Marana Resolution No. 2022-051 Marana Town Council Regular Meeting May 17, 2022 Page 133 of 321Marana Town Council Regular Meeting May 17, 2022 Page 132 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 134 of 321Marana Town Council Regular Meeting May 17, 2022 Page 133 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 135 of 321Marana Town Council Regular Meeting May 17, 2022 Page 134 of 320 TABLE OF CONTENTS Table of Contents .........................................................................................................................1 Manager’s Message ....................................................................................................................3 Budget Summary ........................................................................................................................ 11 Summary of Changes from Manager’s Recommended Budget........................................ 17 Recommended Investments .................................................................................................... 21 Governmental Funds Budget Summary .................................................................................. 29 Special Districts Budget Summary ............................................................................................ 49 Enterprise Funds Budget Summary ........................................................................................... 53 Internal Service Funds Budget Summary ................................................................................. 63 Department Budget Summaries ............................................................................................... 65 Capital Improvement Plan ..................................................................................................... 129 Operating Capital & Projects ................................................................................................ 139 Carry-Forward Requests ......................................................................................................... 147 Authorized Personnel .............................................................................................................. 151 Auditor General Schedules .................................................................................................... 162 1 Marana Town Council Regular Meeting May 17, 2022 Page 136 of 321Marana Town Council Regular Meeting May 17, 2022 Page 135 of 320 2 Marana Town Council Regular Meeting May 17, 2022 Page 137 of 321Marana Town Council Regular Meeting May 17, 2022 Page 136 of 320 FISCAL YEAR2022-2023 TOWN MANAGER’S Tentative Budget Message Honorable Mayor and Council: I am pleased to present to you the comprehensive Fiscal Year (FY) 2022-2023 Manager’s Tentative Budget for the Town of Marana (Town). This tentative budget reflects the Town of Marana’s commitment to responsible fiscal policy, stewardship of public monies, and long-term sustainable financial planning. Each year during the budgeting process, we closely examine our goals and accomplishments. We do this to ensure that allocations align with need, and the priorities identified by the Town Council. In the past year, we have seen many accomplishments across the five Focus Areas of our Strategic Plan: Commerce, Community, Innovation, Heritage, and Recreation all of which have helped give Marana a competitive edge. Fiscal year 2023 is an exciting time for the Town of Marana. As we continue to move forward, we will identify additional goals and accomplishments and closely monitor our performance to ensure the needs of the community are met at the highest possible level of service. Commerce In fiscal year 2022, the Town has not only seen higher than anticipated projections and collections for key revenue streams that fund essential services, but also, significant wins in commercial and retail development around the community. Major existing employers in the Town, are currently expanding the footprint of their operations. Roche Tissue Diagnostics is currently expanding its footprint along Tangerine Road by adding a 60,000 square foot facility, directly next to its current facility. This expansion will add 140 jobs to the community and completion is scheduled for this summer. PVB Fabrication’s new corporate headquarters is under construction. The new 105,000 square foot facility, located in north Marana, will add an additional 169 jobs and will have an $83M economic impact over five years. Additionally, Amazon, located at the intersection of Ina Road and Silverbell Road, broke ground this fiscal year on its new facility. The 220,000 square foot facility is expected to add 500 new jobs to the region and will have a $423M economic impact over five years. The Marana Center at Twin Peaks Road continues to be an attractive destination for new businesses. Recent commercial projects include the addition of Springhill Suites, American Furniture Warehouse, Luke Dealership and QuikTrip. New shopping opportunities throughout Town include the addition of a Filiberto’s Mexican Food, Starbucks, and Great Clips. In summary, we can see that Marana continues to 3 Marana Town Council Regular Meeting May 17, 2022 Page 138 of 321Marana Town Council Regular Meeting May 17, 2022 Page 137 of 320 be an attractive destination for businesses to locate, expand, and grow, whether they are commercial or retail in nature. The Town also continues to focus on the development of Downtown Marana. Marana Main Street will capture the traditional look and feel of a vibrant downtown district. In fiscal year 2022, the new Northwest Fire District Administration building was completed, which, over time will bring more than 200 jobs to Downtown Marana. Projects currently underway include the installation of a prominent piece of public art at the roundabout and a Dutch Bros’s. Marana Regional Airport continues to be a valuable asset to the community, and we have seen significant accomplishments in its growth and activities over the year. Marana Regional Airport currently has approximately 358-based aircraft, 208 storage hangars, and 28 shade ports, all at 100% occupancy, with a 25+ aircraft waiting list. The airport also sees over 98,000 operations per year, and has a diverse mix of aircraft, parachuting operations, and other aeronautical-related activities. The continued increase in the number of operations created the need for a tower to enhance airport safety and security. The Town is now working through the siting study for the tower and construction is slated to begin by fiscal year 2025. The Financial Aviation Administration (FAA) will fund 91.06% of the project and 100% of the labor costs, while the Town and Arizona Department of Transportation (ADOT) will each fund a 4.47% share. Additional projects underway include the design for reconstruction of east and west hangar apron and an upgrade of the runway lights to LED. Both projects will be mainly funded through federal and state grants. Community Over the last ten years, the Town of Marana has shown significant growth, leading as the fastest- growing city in Southern Arizona. In order to support the demand in new growth and expansion, the Town continues to invest in its future through strategic infrastructure investments. This year, we have seen the completion of significant projects around the Town, which continue to show the Town’s dedication to enhanced levels of service and safety to our community. Several public projects were completed within the Town’s infrastructure. Projects include the Camino de Oeste Road reconstruction, which improved the right-of-way landscaping and added a multi-use path that connects to the path at Tangerine Road, the Marana Road and Sanders Road restoration, and over 81 lane miles of roadway was maintained through our ongoing Payment Preservation Program. In FISCAL YEAR 2023, we will continue to invest in our future with important capital projects. Current ongoing high priority projects include the widening of Tangerine Road east of I-10 and Twin Peaks Road west of Silverbell. The Town of Marana is committed to providing a safe and reliable multi-modal transportation system. This year, the Town is embarking on the preparation of a 20-year Transportation Master Plan that will engage the community and create a roadmap for providing an appropriate multi- modal transportation plan. Water quality is an issue that continues to take center stage on national, state, and local levels. At the Town of Marana, we are always thinking of ways to not only provide the best quality 4 Marana Town Council Regular Meeting May 17, 2022 Page 139 of 321Marana Town Council Regular Meeting May 17, 2022 Page 138 of 320 drinking water to our customers, but to ensure continuous water resources far into the future. The Town is currently working with Metro Water and Oro Valley Water Department on the Northwest Recharge, Recovery, and Delivery System project. This project will enable the Partners to recover their stored CAP water that has been stored at the Avra Valley Recharge Project (AVRP) and transport it to their respective service areas. Several capital improvement projects have been identified to expand our water and waste water infrastructure and accommodate existing growth in north Marana. The North Marana Sewer Project will add 24-27 inch gravity pipes along Barnett Road, Sanders Road, and Sagerbrush Road; the Tangerine Road 16-inch Water Line Project will extend from Interstate-10 to an existing reservoir east of the freeway; the Marana Park Well and Reservoir Project will install new well and reservoirs at Ora Mae Harn District Park. Lastly, to ensure Marana’s continued development, staff is currently working on updating the Town of Marana Strategic Plan. This planning document has been updated several times since 2008 to best reflect the goals of the community. Strategic Plan V will establish our vision as an organization committed to providing exceptional public service and will be used as a guide for day-to-day operations, as we continue to ensure the sustained, long-term success of Marana. Innovation Innovation is at the heart of everything we do. From our innovative and dedicated workforce, to day to day practices and Town-wide strategies, Innovation allows us to deliver the best services to our residents and customers in the most efficient and transparent manner possible. This year, the Town moved to a new internet connection that has increased bandwidth by 2000% and provides redundancy. This is critical as the Town is moving more and more applications to the Cloud. Additionally, to prevent cyber security attacks, Technology Services has implemented next generation firewalls to better secure our network perimeter, allowing us to more readily block traffic from malicious countries and entities. Our Technologies Services team continues to find the best solutions to ensure uninterrupted services throughout our departments. Development Services also contributed by standardizing applications, forms and checklists and converting them to electronic submittals and fillable forms. This has enabled Development Services to keep up with the increase of development reviews and to continue delivering a high level of services. Heritage Marana’s heritage and history are near and dear to us all, including our Staff and the community at large. By prioritizing Heritage as a focus area, we seek to preserve our roots, while using it as a guide as we look to the future of growth and development. This year, our Signature Events came back and were well attended. These events included the Star Spangled Spectacular, Marana Founders’ Day, and the Holiday Festival and Christmas Tree Lighting. 5 Marana Town Council Regular Meeting May 17, 2022 Page 140 of 321Marana Town Council Regular Meeting May 17, 2022 Page 139 of 320 This year the Town Council adopted the Town’s first Neighborhood Preservation Ordinance. Marana’s Community Development and Neighborhood Services Development Department is responsible for the oversight of neighborhood revitalization and owner-occupied housing rehabilitation. Through this initiative Town departments work together to develop programming that responds to the needs of the community and respects the character of existing neighborhoods. We also continue to embrace Marana’s film heritage, by leveraging the assets of the Town’s destination marketing organization, Discover Marana. The Marana Film Office continues to engage with the film community to bring filming opportunities to Marana. Recreation Parks and Recreation is an essential cornerstone to any healthy and thriving community. Our main objective is to provide a wide variety of recreational opportunities to suit our community’s needs. After a brief pause, due to COVID restrictions, the Parks and Recreation Department came back full force this year with new programming and event offerings. This year, the Parks and Recreation Department has worked with developers to construct two new-lighted soccer fields at Gladden Farms Community Park. The addition of these two fields to the Parks and Recreation inventory will greatly increase the number of teams who will participate in activities that use diamond shaped fields that can be accommodated in Marana. We are always improving our trails and connectivity. This year, the Central Arizona Project (CAP) Trailhead opened with a ribbon cutting ceremony. Project partners from CAP, Pima County, and the Bureau of Reclamation, joined the Town of Marana to celebrate this new highly accessible outdoor amenity. A new community center has been a topic of conversation for the last few years. This year, the Town is excited to begin design for a state-of-the-art community and aquatics facility for our residents to enjoy for generations to come. This new 50,000+ square foot Community Center, and a year-round aquatics facility will include a competition pool and a recreation pool. These facilities were identified as priorities during the extensive Master Plan process, which recorded more than 6,000 contacts with residents. The goal is to complete the design process in fiscal year 2023. Other major Parks and Recreation projects in fiscal year 2023 include the new Saguaro Bloom Community Park, which will contain two playgrounds, a dog park, lighted tennis and basketball courts, walking paths, and open turf area. Closing The tentative spending plan detailed in this budget proposal considers these accomplishments as a guide for future goals. As we move into fiscal year 2023, we are happy to see a strong financial position to meet the diverse challenges we may face in the future. As Marana 6 Marana Town Council Regular Meeting May 17, 2022 Page 141 of 321Marana Town Council Regular Meeting May 17, 2022 Page 140 of 320 succeeds and grows, it will need to continue to invest strategically while continually innovating to deliver the best service to its residents and customers. This budget demonstrates a commitment to that vision, and to the tenets of the Strategic Plan and the well-being of our community. Thank you, Respectfully, Terry S. Rozema Town Manager 7 Marana Town Council Regular Meeting May 17, 2022 Page 142 of 321Marana Town Council Regular Meeting May 17, 2022 Page 141 of 320 8 Marana Town Council Regular Meeting May 17, 2022 Page 143 of 321Marana Town Council Regular Meeting May 17, 2022 Page 142 of 320 BUDGET SUMMARY 9 Marana Town Council Regular Meeting May 17, 2022 Page 144 of 321Marana Town Council Regular Meeting May 17, 2022 Page 143 of 320 10 Marana Town Council Regular Meeting May 17, 2022 Page 145 of 321Marana Town Council Regular Meeting May 17, 2022 Page 144 of 320 Town of Marana Budget Summary The Manager’s Tentative Budget for fiscal year 2022-2023 (FY2023) totals $233.5 million. The summary includes expenditure budget appropriations for all Town funds and Specials Taxing district funds and reflects the Town’s return to a baseline budget that reverses many budget reductions enacted in the prior year due the anticipated impacts of the pandemic. Overall, the tentative budget of $233.5 million represents an increase of $76.2 million as compared to the current year adopted budget of $158.9 million. Better than anticipated economic growth, low unemployment, and the addition of remaining federal relief funds from the American Rescue Plan Act (ARPA) have allowed the Town to make strategic investments in both infrastructure and personnel. The FY2023 tentative budget reflects significant capital investments sooner than anticipated to help advance key park, road, water, sewer, and public safety projects. Recognizing town employees are the most important asset of the organization, the tentative budget makes significant investments into personnel utilizing the results of a recently completed compensation study. Through a combination of performance, merit and retention-based increases, as well as the addition of new positions, the Town will remain competitive within the region and continue to be able to provide residents with high-quality services. Operating expenditures continue to be a significant category for the Town at $95.0 million or 41% of the total budget for FY2023. Primarily due to continued strong growth within the Town and in surrounding areas, capital outlay comprises the largest portion of the annual budget at $125.3 million or 54%. Operating, $95.0M 41% Capital Outlay, $125.3M 54%Debt Service, $13.2M 5% Expenditure by Category$233.5 Million 11 Marana Town Council Regular Meeting May 17, 2022 Page 146 of 321Marana Town Council Regular Meeting May 17, 2022 Page 145 of 320 Major expenditures within the $95.0 million tentative operating budget are personnel and benefits at 53%, which include all salaries and benefits for Town staff. Changes in this category include retention, merit increases, and other pay adjustments as part of the implementation of a compensation study. Personnel and benefits costs also include the addition of 27.25 new positions (FTEs) across multiple departments. While benefits and pension contributions did not increase this year, the budget includes a one-time $6.0 million contribution to the Public Safety Personnel Retirement System (PSPRS) that will reduce the Town’s unfunded liability by 1/3 and produce annual savings that will be reinvested into future annual contributions to help eliminate the unfunded liability ahead of the scheduled date of 2036. Operating supplies & equipment and contracted services comprise 26% and 21% of the operating budget. Amounts in these areas include additional funds for expanded programs but also cover overall cost of increases resulting from higher costs for a number of goods services due to inflation. Contingency appropriations have remained unchanged at $5.0 million. A summary of the Town’s budget by fund type is presented below. More detailed information on each fund category presented below is available in this document. Personnel and Benefits, $50.3M 53% Contracted Services, $19.6M 21% Operating Supplies & Equipment, $25.1M 26% Operating Budget by Line Item $95.0 Million 12 Marana Town Council Regular Meeting May 17, 2022 Page 147 of 321Marana Town Council Regular Meeting May 17, 2022 Page 146 of 320 Summary of All Town Funds & Special Districts Tentative budget Fiscal Year 2023 Primary Entity 2022 Adopted 2023 Recommended $ Change % Change General Fund 55,152,321$ 73,268,176$ 18,115,855$ 32.80% Special Revenue Funds 10,568,485 10,487,968 -80,517 -0.80% Capital Projects Funds 36,518,156 69,992,530 33,474,374 91.70% Debt Service Funds 5,908,375 6,405,137 496,762 8.40% Enterprise Funds 32,664,211 56,594,941 23,930,730 73.30% Internal Service Funds 5,067,470 5,289,950 222,480 4.40% Primary Entity 145,879,018 222,038,702 76,159,684 52.20% Component Units Special Districts 13,036,512 11,454,435 -1,582,077 -12.10% Total 158,915,530$ 233,493,137$ 74,577,607$ 46.90% Fiscal year 2022-2023 highlights by fund types: • General Fund – Overall the General Fund budget is increasing by $18.1 million. Notable factors for this change include: o Personnel & benefits increasing by $10.5 million due to a $6.0 million one-time payment toward the PSPRS unfunded pension liability, and pay increases for retention, merit increases, and other pay adjustments as part of the implementation of a compensation study. Also, the budget includes just over 23.85 new positions (FTEs) (including 2 FTEs added mid-year in fiscal year 2021-2022) across multiple departments. o The second and final payment from ARPA funding to the Town is anticipated during the beginning of fiscal year 2022-2023. The total amount of approximately $16.4 million is shown as a transfer out to be utilized for water and water reclamation capital projects. o Carry-over funding is included in the current year budget due to delays in a number of projects funded by the General Fund, but also due to a number of vehicles which will likely not be delivered until fiscal year 2022-2023 due to ongoing supply chain disruptions. • Capital Projects Funds – Capital projects budgeted in fiscal year 2022-2023 consist of facilities, transportation, parks and utility projects which align with the Town’s goals of providing quality, high level services and amenities to our growing community. These projects include the Community and Aquatics Center, Tangerine Road Widening to I-10, the Marana Park Reservoir and Well, and Sewer Conveyance Expansion. 13 Marana Town Council Regular Meeting May 17, 2022 Page 148 of 321Marana Town Council Regular Meeting May 17, 2022 Page 147 of 320 Detail on all capital projects planned for fiscal year 2022-2023 may be found in the Town’s Capital Improvement Plan available in this document. • Enterprise Funds – New rate studies approved by Council in fiscal year 2019-2020 restructured and increased rates in both the Water and Water Reclamation funds. Rate increases will be applied each January until 2024. Rapid growth has outpaced the rate study, which is necessitating the hiring of additional positions beyond what was approved in the study. As a result, the current year budget includes 3.4 new positions (FTEs) which are being proposed in the Water and Water Reclamation funds to provide support to operations and for the ongoing maintenance of the Town’s utility assets. Overall, Enterprise fund budget increases are due to a number of large capital projects including the Northwest Recharge and Recovery Distribution system (NWRRDS) and the Marana Park Reservoir and Well projects. Funding, mainly provided by state and federal sources, for current year capital projects includes a variety of projects including the Airport capital projects, and the NWRRDS project. Funding for the latter is anticipated to be available from the recently approved American Rescue Plan Act (ARPA), rate revenues and impact fees, as a significant portion of the project is growth related. Detail on all capital projects planned for fiscal year 2022-2023 may be found in the Town’s Capital Improvement Plan available in this document. • Special Districts – The decrease is associated with reduced budget capacity assigned for new debt issuances for Community Facility Districts (CFD). Gladden Farms, Phase II, CFD includes $6.3 million in appropriations for the acquisition of eligible infrastructure and related debt costs of issuance expenses. Tax rates are not anticipated to change for any of the districts. 14 Marana Town Council Regular Meeting May 17, 2022 Page 149 of 321Marana Town Council Regular Meeting May 17, 2022 Page 148 of 320 Summary of Changes from Manager’s Recommended Budget 15 Marana Town Council Regular Meeting May 17, 2022 Page 150 of 321Marana Town Council Regular Meeting May 17, 2022 Page 149 of 320 16 Marana Town Council Regular Meeting May 17, 2022 Page 151 of 321Marana Town Council Regular Meeting May 17, 2022 Page 150 of 320 Summary of Changes from Manager’s Recommended Budget Changes in the total amount of $7,056,164 have been included in the Tentative Budget. These changes which are summarized below were due primarily for the acquisition of eligible infrastructure and debt issuance costs by the Gladden Farms, Phase II CFD, but also to update the timing of CIP projects. In addition, revenues and departmental expenses have been updated as new information has become available since the Manager’s recommended budget. A summary is included below. Amount Manager’s Recommended Budget – Expenditures $226,436,973 Changes to specific funds or across multiple funds and departments Personnel & Benefits (36,619) Vehicle replacement – Unit #2100 due to accident 38,000 Various small updates 819 Gladden Farms, Phase II, Debt issuance and infrastructure acquisition costs 6,300,000 Total changes $6,302,200 Changes to CIP Program – Carry Forward adjustments Airport MIRL, Beacon, PAPI Light Replacement 310,543 MMC Drainage improvements 128,447 MOC Parking Lot Reconstruction 125,000 Other net carry forward adjustments – multiple projects 133,749 Total changes to CIP program $697,739 Changes to Department budgets Public Works – CDL Training (cost increases for certification) 4,500 Parks – carry forward for sinks (health & safety) and for pool vacuum 19,125 Economic Development – Real Estate information & analytics subscription 4,500 Airport – carry forward for security enhancements (delivery delay) 28,100 Total for Parks and Recreation – Parks Maintenance Division $56,225 Total Changes from Manager’s Recommended Budget $7,056,164 Tentative Budget – Expenditures $233,493,137 In addition to the above adjustments to expenditures, total revenues increased by $5,098,420 primarily due to updated revenue estimates provided by the League and for grant revenues related to airport projects. General Fund revenues increased by $4,179,048 and HURF revenues increased by $583,932. Intergovernmental grant revenues increased by $335,440. Furthermore, bond proceeds in the amount of $6,300,000 were added to the Gladden Farms, Phase II CFD budget. * Based on Council Direction, $25,000 of budget capacity was re-allocated in the Bed Tax fund to the Contracted Services line item for use toward additional services to be provided by the Marana Visitor’s Center. 17 Marana Town Council Regular Meeting May 17, 2022 Page 152 of 321Marana Town Council Regular Meeting May 17, 2022 Page 151 of 320 18 Marana Town Council Regular Meeting May 17, 2022 Page 153 of 321Marana Town Council Regular Meeting May 17, 2022 Page 152 of 320 RECOMMENDED INVESTMENTS 19 Marana Town Council Regular Meeting May 17, 2022 Page 154 of 321Marana Town Council Regular Meeting May 17, 2022 Page 153 of 320 20 Marana Town Council Regular Meeting May 17, 2022 Page 155 of 321Marana Town Council Regular Meeting May 17, 2022 Page 154 of 320 Recommended Investments The following outline describes several of the Town’s investments into identified priority areas. The General Fund’s contributions to these are detailed below. These investments represent changes in costs that are included within the Tentative Budget, the summaries of which are presented later in the document. I. Employee Compensation and Benefits Investment - $10.5 million increase a. Positions and performance pay adjustments - $4.5 million  Compensation Study adjustments inclusive of: 1. Up to 4.0% team performance adjustment 2. 2.0% retention pay adjustment.  New positions – 27.25 FTEs (23.85 in General Fund, 2 of which were FY2022 Council approved mid-year additions) b. Other pay and benefits:  Includes health, retirement, disability insurance, etc. 1. Employee Retirement Contributions – $6.9 million increase (including $6.0 million contribution to PSPRS to reduce the unfunded liability) 2. Worker’s Compensation - $45,383 increase ($38,467 from General Fund) 3. Health Insurance & other benefits – no increases are planned for premium rates. Increased expenses here are associated with new positions and enrollment changes 4. Tuition Reimbursement program – retained at $25,000 5. Holiday and on-call overtime – paid at time and a half when worked as per the Town’s administrative directives II. Resources and Tools Investment - $7.2 million ($5.9 million General Fund) 21 Marana Town Council Regular Meeting May 17, 2022 Page 156 of 321Marana Town Council Regular Meeting May 17, 2022 Page 155 of 320 a. Vehicle & equipment purchases $3.7 million ($3.1 million General Fund). Much of this budgeted amount reflects the use of replacement dollars set aside in previous fiscal years and demonstrates the Town’s commitment to ensure employees have safe, reliable vehicles and equipment needed to provide a high level of service. The remainder is primarily for new vehicles and equipment related to new positions and the expansion of services. b. Transportation  Transportation Master Plan - $320,000 (General Fund) c. Technology  Permitting/Licensing software - $275,000 (General Fund)  Computer replacements - $150,000 (General Fund) d. Development Services  Master Plan – per 2040 General Plan - $300,000 (General Fund)  iPlan Tables for Plan Examiners - $90,000 (General Fund) e. Facilities  Furniture replacement - $150,000 (General Fund)  Civic Center Dr., Electrical improvements - $270,500 (General Fund)  MMC & MOC remodels, HVAC, and other equipment replacements - $327,000 (General Fund)  MMC Generator Upgrade - $800,000 (General Fund)  MOC Roof & HVAC replacement - $300,000 (General Fund) f. Recreation  Resurfacing Splash Pad - $130,000 (General Fund)  40 Foot Christmas Tree - $200,000 (General Fund) g. Water Department  Sand Filter Compression replacement and filter rehab - $210,000  Saguaro Bloom Lift Station Grinder - $185,000 III. Strategic Positions The Tentative budget includes the addition of 27.25 positions, across various departments. The following table shows the change in authorized positions by FTE over the past four fiscal years. FY2020 FY2021 FY2022 FY2023 Budgeted FTE 375.35 377.35 402.35 429.6 Position change from previous year 11.40 2 25 27.25 Percentage change from previous year 3% 0.5% 6.6% 6.8% 22 Marana Town Council Regular Meeting May 17, 2022 Page 157 of 321Marana Town Council Regular Meeting May 17, 2022 Page 156 of 320 The following table lists the new full time equivalent (FTE) positions added: Working Position Title FTE Department Funding Source Police Officer 3.00 Police General Fund Sergeant 1.00 Police General Fund Detective 2.00 Police General Fund Irrigation Control Technician 1.00 Parks General Fund Maintenance Associate III 1.00 Parks General Fund Visual Communications Designer 1.00 Town Manager General Fund Tech Services Deputy Director 1.00 Tech Services General Fund Tech Support Specialist I 1.00 Tech Services General Fund Construction Inspector 1.00 Public Works General Fund Lead Fleet Tech 1.00 Public Works General Fund Project Manager 1.00 Public Works General Fund Engineering Specialist 1.00 Development Services General Fund Environmental Specialist 1.00 Development Services General Fund Development Coordinator* 1.00 Development Services General Fund Building Inspector I* 1.00 Development Services General Fund Customer Service Representative 1.00 Finance General Fund Payroll Technician 1.00 Finance General Fund Procurement - Buyer 1.00 Finance General Fund Accounting Associate** 0.25 Finance General Fund Systems Administrator 1.00 Human Resources General Fund Safety Compliance Specialist 1.00 Human Resources General Fund Animal Control Officer 0.60 Community & Neigh. General Fund Conservation Specialist I 1.00 Water Water Fund Civil Engineer/Hydraulic Modeler 1.00 Water Water Fund Water Billing Specialist** 0.40 Water Water Fund Reclamation Operator II 1.00 Water Reclamation Water Fund Total FTE Changes 27.25 * Fiscal year 2021-2022 Council approved midyear additions. ** Position increased to a full FTE from part-time position 23 Marana Town Council Regular Meeting May 17, 2022 Page 158 of 321Marana Town Council Regular Meeting May 17, 2022 Page 157 of 320 The addition of key positions is critical in maintaining service levels. This is especially important in a fast- growing community like Marana. The Town is adding a large number of positions to respond to the rapid and unexpected growth experienced in the last few years. Positions added this year include those that serve the public directly, such as Police Officers, Public Works and Parks maintenance employees, as well as support services positions, in central services departments like Finance, Human Resources and Tech Services to allow for efficient and uninterrupted operations of our ever-growing Town. The addition of 3.4 FTEs in the Water Department will provide needed office support and also help monitor and maintain Town utility assets and provide additional development related services and long-term hydraulic modeling. The positions reflect the fast growth and increasing needs of the department, including in the area of water planning and conservation. Mid-year FTE Position Change Summary Several changes happened during the year that help advance the Town’s Strategic Plan. Transfer, reclassifications, renaming of positions and other mid-year FTE changes are summarized by position title and department in the following table: Previous Position Title Previous Department Revised Position Title Revised Department Town Engineer Town Manager Town Engineer Public Works Graphics Designer Town Manager & Econ. Develop. Visual Communications Designer Town Manager & Econ. Develop. Special Events Coordinator Town Manager Special Events Coordinator Parks Paralegal Legal Senior Legal Assistant Legal Network Administrator Tech Services Senior Network Administrator Tech Services Business Process Supervisor Development Services Development Services Analyst Development Services Permit Clerk Development Services Permit Technician Development Services Development Coordinator Development Services Permit Technician Development Services Senior Executive Assistant Development Services Permit Technician Development Services Police Lieutenant Police Telecommunications Manager Police Crime Analyst Police Senior Crime Analyst Police 24 Marana Town Council Regular Meeting May 17, 2022 Page 159 of 321Marana Town Council Regular Meeting May 17, 2022 Page 158 of 320 Previous Position Title Previous Department Revised Position Title Revised Department Maintenance Associate III Public Works Public Works Supervisor Public Works Maintenance Associate II (3 positions) Public Works Maintenance Associate III (3 positions) Public Works Engineering Specialist Public Works Senior Engineering Specialist Public Works Custodian II Public Works Lead Custodian Public Works Custodian I Public Works Custodian Public Works Business Process Manager Parks Business Process Supervisor Parks Irrigation Control Specialist Parks Irrigation Control Technician Parks Water Business Services Coordinator Water Water Business Services Supervisor Water Water Business Services Analyst Water Water Business Services Manager Water Water Quality Supervisor Water Chief Water Quality Operator Water Civil Engineer Water CIP Engineering Division Manager Water 25 Marana Town Council Regular Meeting May 17, 2022 Page 160 of 321Marana Town Council Regular Meeting May 17, 2022 Page 159 of 320 26 Marana Town Council Regular Meeting May 17, 2022 Page 161 of 321Marana Town Council Regular Meeting May 17, 2022 Page 160 of 320 GOVERNMENTAL FUNDS BUDGET SUMMARY 27 Marana Town Council Regular Meeting May 17, 2022 Page 162 of 321Marana Town Council Regular Meeting May 17, 2022 Page 161 of 320 28 Marana Town Council Regular Meeting May 17, 2022 Page 163 of 321Marana Town Council Regular Meeting May 17, 2022 Page 162 of 320 Governmental Funds Budget Summary General Fund The following General Fund summary is structurally balanced (i.e. ongoing revenues support ongoing services and programs). Of the amounts included below, $54.4 million represents ongoing costs and $34.6 million represents one-time costs, excluding $5.0 million of contingency. Contingency appropriations may only be used with Council approval. Summary of General Fund Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Sales tax revenues 30,950,841$ 36,215,052$ 5,264,211 17.0% Intergovernmental revenues 14,620,322 28,336,259 13,715,937 93.8% Licenses, fees & permits 5,843,300 8,633,000 2,789,700 47.7% Charges for services 609,500 807,000 197,500 32.4% Fines and forfeiture 391,500 391,500 - 0.0% Grants and contributions 187,000 154,100 (32,900) -17.6% Investment income 508,508 150,000 (358,508) -70.5% Miscellaneous revenues 624,371 626,871 2,500 0.4% Total Revenue 53,735,342 75,313,782 21,578,440 40.2% Expenditures Personnel & benefits 34,223,577 45,115,799 10,892,222 31.8% Contracted services 6,761,864 9,148,906 2,387,042 35.3% Operating supplies & equip 5,307,410 6,834,108 1,526,698 28.8% Capital outlay 3,859,470 7,146,363 3,286,893 85.2% Debt Service - 23,000 23,000 100.0% Contingency 5,000,000 5,000,000 - 0.0% Total Expenditures 55,152,321$ 73,268,176$ 18,115,855$ 24.7% Over/(Under)(1,416,979)$ 2,045,606$ 3,462,585 -244.4% Other Sources and (Uses) Transfers out (4,286,035) (20,746,340) (16,460,305) 384.0% Total Sources and (Uses)(4,286,035) (20,746,340) (16,460,305) 384.0% Change in fund balance (5,703,014) (18,700,734) (12,997,720) 227.9% 29 Marana Town Council Regular Meeting May 17, 2022 Page 164 of 321Marana Town Council Regular Meeting May 17, 2022 Page 163 of 320 The following describes major changes between fiscal years: Revenues Sales tax revenues – Anticipated overall tax revenue increase of 17.0% includes anticipated double digit increases for retail sales, and restaurant sales taxes while other categories continued to grow at a reasonable rate. The year on year change is the combined result of a reasonably conservative budget in the prior year and a largely unanticipated strong economy fueled by multiple federal relief packages which spurred rapid growth in many economic sectors. Considering recent economic events, including increases in interest rates and the prospect of slower growth, the fiscal year 2022-2023 budget is relatively flat when compared to forecasted fiscal year end 2021-2022 sales tax revenues. The majority of increase in revenues is attributed to the retail sales tax category. Intergovernmental revenues – Shared revenue estimates are based on HB2483, which authorizes the State of Arizona to utilize annual Federal Census population estimates as the basis for allocating state shared revenues to Arizona cities and towns. The intergovernmental revenue estimates shown above is based upon preliminary estimates developed by the League of Arizona Cities. Shared State Sales tax and Urban Revenue Sharing are budgeted to increase by 28.8% and 51.7%, respectively, as compared to the fiscal year 2021-2022 budget. Vehicle License taxes are anticipated to increase by 9.2% despite continued supply chain disruptions that continue to result in fewer sales of vehicles that historically have resulted in growth in this category. The above revenue estimates may be revised in the coming weeks as the League works to obtain updated information and further guidance from State of Arizona agencies. Fiscal year 2022-2023 intergovernmental revenues include the second and final distribution of ARPA funding in the amount of approximately $8.2 million. The total amount to be received by the Town is anticipated to be just below $16.4 million and will be used toward water and water reclamation projects. Licenses, fees & permits – The majority of this revenue is attributable to single family residential permits (SFR’s) and other commercial activity which has been very strong in recent months. Budgeted SFRs for fiscal year 2022-2023 are estimated at 1,250, which is lower than the amount anticipated by then end of fiscal year 2021-2022. This estimate reflects recent industry trends, including rising interest rates, as well as information received from various members of the home building industry indicating a continued shortage of housing which combined with Town’s location near the highway should continue to benefit home building activity during next fiscal year. Charges for services revenue – This revenue stream is primarily comprised of user fees the Town charges for specific services rendered. An overall increase is primarily attributed to increased activity for plat and development reviews. Fines and forfeiture – Based on recent trends this item remained unchanged for fiscal year 2022-2023. 30 Marana Town Council Regular Meeting May 17, 2022 Page 165 of 321Marana Town Council Regular Meeting May 17, 2022 Page 164 of 320 Investment income – Investment revenues are projected to stabilize and begin increasing next year due to rising interest rates. The budgeted decrease in fiscal year 2022-2023 is attributed to no budget assigned for dividends from our insurance risk pool which. While still possible, the Town has no indication this will be received next year as in prior years. Expenditures In general, increases to expenditures represent a baseline budget that includes a number of projects and capital purchases that will allow departments to continue their mission of providing quality services to residents. Personnel and benefits – The increases in personnel costs of 31.8% are primarily due to the following factors: o $6.0 million contribution which will pay down 1/3 of the PSPRS unfunded liability. o Pay increases for retention, merit increases, and other pay adjustments as part of the implementation of a compensation study. o A FY2022 mid-year addition of 2 FTE in development services to handle the growth and volume associated with development activity. o The addition of 21.6 new FTEs in multiple departments and the increase of a part time position to a full time FTE (.25 FTE increase) that will support Town operations, maintain Town assets and provide services to residents. Health benefit premium contribution rates remain unchanged from the prior year while pension contributions are overall slightly lower due to phenomenal investment returns experienced by the pension plans in the prior year. Contracted services – Beyond normal year on year increases due to the increase in market costs, budgeted increases of 35.3% to contracted services are primarily associated with one-time planned projects like the development of a Master Plan identified in the 2040 General Plan, additional funding for technology services and resources, an update to the Town’s website and funding for a new permitting and business license system. Funding was also included for new court furniture and a remodel of the lobby desk which will increase safety and usability. A number of HVAC and other facility equipment maintenance projects are budgeted for the MMC and MOC locations. Restricted budget amounts that may be used under specific circumstances are also included within this category (i.e. costs for an unplanned election). Operating supplies & equipment – Increases are due to a number of factors including higher expenses for special events, including the one-time purchase of a new Christmas tree, but also for new and expanded events such as concerts in the park. Increases are also budgeted related to the Town’s Job Creation Incentive Program. Other increases have been incorporated to reflect recent market 31 Marana Town Council Regular Meeting May 17, 2022 Page 166 of 321Marana Town Council Regular Meeting May 17, 2022 Page 165 of 320 conditions (i.e. higher fuel, utility costs, etc.), and costs related to new positions being added in multiple departments. Capital outlay – Costs associated with capital outlay increased primarily due to a combination of new and ongoing funding for projects and vehicles. Vehicle purchases of almost $2.8 million, include a number of planned vehicle replacement, vehicles for new employees, as well as a large number of vehicles ordered in FY2022, which will likely not be delivered until FY2023 due to continued supply chain disruptions. Also included are several projects such as the MMC Building waterproofing and drainage improvements and the MPD (Dispatch) Console modernization which are continuing into the new fiscal year. New projects such as a new MMC generator and roof replacement at the MOC will ensure the continued uninterrupted operations of the Town while performing timely maintenance to the Town’s physical assets. Transfers out – In addition to required debt service transfers, the General Fund budget for FY2023 includes $16.4 million in ARPA funding to be used toward water and water reclamation projects. Transfers are also included for planned Airport capital projects and operating subsidies, as well as cash matches for potential grant awards. Also budgeted is a transfer to the Water and Wastewater Funds for debt service payments. Change in Fund Balance The General Fund is structurally balanced with ongoing expenses financed with ongoing revenues. Reserves are, by definition, a one-time resource which can only be deployed toward one-time projects and programs. Utilization of $18.7 million of reserve balances is primarily related to three factors. The first being a contingency appropriation of $5.0 million that may be used only by Council approval. Secondly, the $16.4 million of ARPA money received in the General Fund is budgeted to be transferred to the water and water reclamation funds. The third factor is related to one-time request for projects and purchases, some of which were budgeted in the prior fiscal year and are slated for completion in fiscal year 2022- 2023. 32 Marana Town Council Regular Meeting May 17, 2022 Page 167 of 321Marana Town Council Regular Meeting May 17, 2022 Page 166 of 320 The following charts present the overall General Fund sources and uses of projected resources. Sales tax revenues, $36.2 Intergovernmental revenues, $28.3 Licenses, fees & permits, $8.6 All other revenues, $2.1 Fund Balance Use, $18.7 FY2023-2023 General Fund - Sources (in millions) Personnel & benefits , $45.1 Contracted services, $9.1 Operating supplies & equip, $6.8 Capital outlay, $7.1 Contingency, $5.0 Transfers out, $20.7 FY2022-2023 General Fund - Uses (in millions) 33 Marana Town Council Regular Meeting May 17, 2022 Page 168 of 321Marana Town Council Regular Meeting May 17, 2022 Page 167 of 320 General Fund Balance and Available Reserves Fund balance reserves provide the Town with the liquidity to meet current cash needs, the capacity to invest in key initiatives, and flexibility in determining how certain items are funded. Recognizing the importance of healthy reserve balances, Town Council adopted a target minimum reserve balance of 25% of estimated revenues for the budget year. As depicted in the chart below, the Town exceeded the minimum reserve balance in all fiscal years. The Town General Fund reserve balances have increased substantially in recent fiscal years due to a combination of conservative budgeting and strong unanticipated revenue growth. Additionally, approximately $8.2 million of fund balance since fiscal year 2020-2021 is directly related to ARPA funding which is planned to be used for water and water reclamation projects in fiscal year 2022-2023. The fiscal year 2022-2023 ending fund balance is estimated to be $71.3 million with the current proposed budget. As mentioned above, reserves are, by definition, a one-time resource which can only be deployed toward one-time projects and programs. Often the nature of these one-time project uses is beyond the normal operating capital needs of the organization. Often times, the use of reserves may advance one or more important initiatives. Town staff is in the process of developing a plan to deploy available balances with feedback from Council. The following chart depicts the Town’s Target Reserve and additional reserves that may be used for such initiatives. Amounts other than the Target Reserve are available for uses beyond those proposed in the current General Fund budget for fiscal year 2022-2023. 25.0 29.6 36.6 46.1 71.4 90.0 71.3 $0 $20 $40 $60 $80 $100 2016-17 2017-18 2018-19 2019-20 2020-21 2021-2022 Estimated 2022-23 BudgetedMillionsGeneral Fund Balance Fund Balance 25% Reserve 34 Marana Town Council Regular Meeting May 17, 2022 Page 169 of 321Marana Town Council Regular Meeting May 17, 2022 Page 168 of 320 * Estimated ending balances based on projections The proposed fiscal year 2022-2023 budget includes a contingency amount of $5.0 million which is available upon Council approval to address any unanticipated events during the year and provide flexibility to Town operations. Historically, the majority of contingency amounts remain unspent. However, the amount of available reserves presented above assumes contingency amounts are fully utilized. Amounts owed to the General Fund In past years, the General Fund has provided funding to other Town funds in order to facilitate the construction of projects which promoted growth or supported Town operations. This support has been given to the Town’s municipal airport where money owed to the General fund has been consistently reduced over the last few years. Further, repayment of $3.1 million in funding provided to the Wastewater Fund for the construction of infrastructure under a protected facility agreement continues with approximately $2.7 million anticipated outstanding at the end of fiscal year 2021-2022. $8.9 $9.3 $10.3 $11.0 $11.2 $11.8 $11.2 $13.4 $18.8 $9.7 $7.0 $7.9 $8.6 $14.6 $24.3 $41.5 $58.6 $44.2 $- $10.0 $20.0 $30.0 $40.0 $50.0 $60.0 $70.0 $80.0 F/Y 2015 F/Y 2016 F/Y 2017 F/Y 2018 F/Y 2019 F/Y 2020 F/Y 2021 F/Y 2022*F/Y 2023*MILLIONSGENERAL FUND RESERVES Target Reserve Available 35 Marana Town Council Regular Meeting May 17, 2022 Page 170 of 321Marana Town Council Regular Meeting May 17, 2022 Page 169 of 320 Special Revenue Funds Bed Tax Fund The Bed Tax Fund accounts for the discriminatory portion of the transient lodging (bed tax) rate which exceeds the Town’s regular tax rate on other businesses. This portion must be used exclusively for the promotion of tourism as required by A.R.S. § 9-500.06(C). Summary of Bed Tax Fund Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Sales revenues 1,243,341$ 1,338,158$ 94,817$ 7.6% Total Revenue 1,243,341$ 1,338,158$ 94,817 7.6% Expenditures Personnel & benefits 144,916$ 152,880$ 7,964$ 5.5% Contracted services 859,891 957,242 97,351 11.3% Operating supplies & equip 238,534 228,036 (10,498) -4.4% Total Expenditures 1,243,341$ 1,338,158$ 94,817 7.6% Over/(Under)-$ -$ -$ 0.0% Change in fund balance - - - 0.0% The following describes major changes between fiscal years: Revenues Sales tax revenues – The anticipated bed tax revenue increase represents the continued recovery from the significant negative impact to the hospitality industry from the pandemic. Revenue projections for FY2023 have been tempered for a potential slowdown as relief packages have mostly expired and persistent inflationary costs might impact this sector. Staff continues to monitor data on hotel occupancy rates and revenues and may adjust the current forecast if deemed necessary. 36 Marana Town Council Regular Meeting May 17, 2022 Page 171 of 321Marana Town Council Regular Meeting May 17, 2022 Page 170 of 320 Expenditures Personnel & benefits – The increase is attributed to compensation adjustments as a result of a compensation study being implemented in fiscal year 2023. Contracted services – The increase is for the updated of the Town’s Discover Marana Website. This is a one-time expense. Operating supplies & equipment – The changes in operating costs include budget appropriations for development agreement rebates anticipated to be higher due to the higher revenues. Restricted budget capacity is included to balance the fund and may be used for unanticipated needs. 37 Marana Town Council Regular Meeting May 17, 2022 Page 172 of 321Marana Town Council Regular Meeting May 17, 2022 Page 171 of 320 Highway User Revenue Fund The Highway User Revenue Fund (HURF) accounts for our portion of state shared taxes on the sale of gasoline, sale of diesel fuels and other transportation related fees. A state constitutional restriction on the use of the highway user revenues requires that these funds be used solely for street and highway purposes within the public right-of-way. This shared gas tax is the primary source of revenue used for the maintenance of our transportation system. Summary of Highway User Revenue Fund Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Intergovernmental revenues 3,912,106$ 4,802,629$ 890,523$ 22.8% Investment income 5,000 5,000 - 0.0% Total Revenue 3,917,106$ 4,807,629$ 890,523$ 22.7% Expenditures Contracted services 3,775,948$ 3,939,894$ 163,946$ 4.3% Operating supplies & equip 435,000 489,050 54,050 12.4% Capital outlay 137,600 929,750 792,150 575.7% Total Expenditures 4,348,548$ 5,358,694$ 1,010,146 23.2% Over/(Under)(431,442)$ (551,065)$ (119,623)$ 27.7% Change in fund balance (431,442) (551,065) (119,623) 27.7% The following describes major changes between fiscal years: Revenues Intergovernmental revenues – The HURF shared revenue estimate (intergovernmental revenues) is based on HB2483. This bill utilizes the annual Federal Census population estimate as the basis for allocating state shared revenues to the various cities and towns. The intergovernmental revenue estimate shown here is based upon a preliminary estimate prepared by Town staff and the League of Arizona Cities and Towns based on prior year population estimates and anticipated revenue trends. Therefore, the revenue estimate presented in the summary above could still change as the League works to obtain additional information on this revenue source. 38 Marana Town Council Regular Meeting May 17, 2022 Page 173 of 321Marana Town Council Regular Meeting May 17, 2022 Page 172 of 320 Expenditures Contracted services – The increase in contracted services is mainly attributable to one-time funding for repairs needed at Thornydale Bridge CDO Wash. Carry over funding from fiscal year 2021-2022 in the amount of $300,000 is also included due to anticipated delays in the Town’s pavement preservation program which are anticipated to be completed early in fiscal year 2022-2023. The Town’s pavement preservation program includes $1.5 million of funding in fiscal year 2022-2023. Furthermore, funding received in prior years from private parties to pay for planned preservation work is included in the budget. Operating supplies & equipment – The increase is primarily attributed due to the reclassification of budget capacity from the Contracted Services line item to more accurately reflect the nature of certain expenditures (small tools and equipment, utility costs and other supplies). Additional funding is also included in anticipation of higher fuel costs. Fiscal year 2022-2023 continues to include restricted funding for potential monsoon related damages or other emergency purchases in the amount of $200,000. Capital outlay – Capital outlay is primarily associated with the replacement and purchase of vehicles and equipment required to maintain the Town’s roads and right-of-way. Fiscal year 2022-2023 requests amount to just over $600,000 for the purchase of a Grader and a number of vehicles and equipment all of which are replacing existing aging equipment that are beyond their useful life. Capital Improvement funding in the amount of $330,000 is also included toward the ADA Compliance Program and for the design of irrigation improvements along Tangerine Farms Road. Changes in fund balance – Similar to the General Fund, HURF is structurally balanced with ongoing expenses financed with ongoing revenues. The reduction in fund balance is primarily due to one-time funding being used for the purchase of the vehicles mentioned above, the use of funding received in prior years from private parties to pay for pavement preservation work on their behalf, carry over funding for the pavement preservation program and restricted funding that may be used for potential monsoon related damages or other emergency purchases. 39 Marana Town Council Regular Meeting May 17, 2022 Page 174 of 321Marana Town Council Regular Meeting May 17, 2022 Page 173 of 320 All Other Special Revenue Funds Other Special Revenue Funds include funds that account for a variety of grants and contributions including the Community Development Block and Affordable Housing grants, and public safety special revenue funds for the Town’s Police Department and the Magistrate Court, including Racketeer Influenced and Corrupt Organizations Act funds (RICO), impound fees and various court fees, which are required to be kept in separate funds by Arizona Revised Statutes and grant agreements. Historically, the majority of revenues and expenses in these funds are provided by outside sources, with small amounts contributed by the General Fund to comply with grant matching requirements. Summary of All Other Special Revenue Funds Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Intergovernmental revenues 3,267,019$ 2,790,272$ (476,747)$ -14.6% Fines and forfeiture 78,500 78,500 - 0.0% Grants and contributions 386,135 461,877 75,742 19.6% Investment income 5,000 5,000 - 0.0% Miscellaneous revenues 45,000 10,000 (35,000) -77.8% Total Revenue 3,781,654 3,345,649 (436,005) -11.5% Expenditures Personnel & benefits 1,430,452$ 756,149$ (674,303)$ -47.1% Contracted services 351,537 252,062 (99,475) -28.3% Operating supplies & equip 2,844,607 2,782,905 (61,702) -2.2% Capital outlay 350,000 - (350,000) -100.0% Total Expenditures 4,976,596$ 3,791,116$ (1,185,480) -23.8% Over/(Under)(1,194,942)$ (445,467)$ 749,475 -62.7% Other Sources and (Uses) Transfers in 100,000 100,000 - 0.0% Total Sources and (Uses)100,000 100,000 - 0% Change in fund balance (1,094,942) (345,467) 749,475 -68.4% 40 Marana Town Council Regular Meeting May 17, 2022 Page 175 of 321Marana Town Council Regular Meeting May 17, 2022 Page 174 of 320 The following describes major changes between fiscal years: Revenues Intergovernmental revenues – These revenues account for both anticipated and unanticipated grant award revenues. Fiscal year 2022-2023 revenues have been adjusted to account for grant funding which is anticipated to be renewed while also including a reasonably healthy amount for unanticipated awards as we often experience both new awards and unanticipated additional funding allocations to existing awards. Expenditures Personnel & benefits – Costs here account for grant funded salaries and related costs associated with a variety of grants such as the Vehicle Theft Taskforce grant, Drug Enforcement Agency, High Intensity Drug Trafficking Area, Counter Narcotics Alliance and School Resource Officers (SRO). Amounts may fluctuate from one year to the next based on anticipated grant award funding availability. Amounts have been adjusted to reflect baseline amounts of anticipated grant award renewals. Contracted services – Decreases primarily account for prior year one-time expenses from the Police Impound fund for radio system upgrades for motorcycles. Amounts reflect anticipated grant award amounts for fiscal year 2022-2023. Operating supplies & equipment – The budget amount is primarily available for other unanticipated grants in order to allow the Town flexibility to accept grant awards that have may become available on a first-come, first-served basis during fiscal year 2022-2023. A portion of the budget is for anticipated ongoing expenses out of non-grant award funds. Capital outlay – Amounts here reflect prior year budget from the Court’s Local Technology fund for the construction of the Jury Court Room completed in fiscal year 2021-2022. 41 Marana Town Council Regular Meeting May 17, 2022 Page 176 of 321Marana Town Council Regular Meeting May 17, 2022 Page 175 of 320 Capital Projects Funds The Town’s Capital Projects Funds are utilized for many of the projects presented in the Town’s Capital Improvement Plan. Capital Projects Funds include funds that account for Impact fees, construction sales taxes (Transportation Fund and Downtown Reinvestment Fund), and funding provided by outside sources like the Pima Association of Governments, Pima County and private parties to be utilized for the construction and acquisition of capital projects. Summary of Capital Projects Funds Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Sales tax revenues 7,728,500$ 12,978,500$ 5,250,000$ 67.9% Intergovernmental revenues 9,449,000 16,328,783 6,879,783 72.8% Licenses, fees & permits 2,925,821 3,579,780 653,959 22.4% Grants and contributions - 17,501 17,501 100.0% Investment income 50,000 50,000 - 0.0% Total Revenue 20,153,321 32,954,564 12,801,243 63.5% Expenditures Contracted services 425,000$ 425,000$ -$ 0.0% Operating supplies & equip 1,208,482 850,066 (358,416) -29.7% Capital outlay 34,884,674 68,700,964 33,816,290 96.9% Debt Service - 16,500 16,500 100.0% Total Expenditures 36,518,156$ 69,992,530$ 33,457,874 91.6% Over/(Under)(16,364,835)$ (37,037,966)$ (20,656,631) 126.2% Other Sources and (Uses) Transfers in 50,000 50,000 - 100.0% Transfers out (2,080,584) (2,082,168) (1,584) 0.1% Total Sources and (Uses)(2,030,584) (2,032,168) (1,584) 0.1% Change in fund balance (18,395,419) (39,070,134) (20,658,215) 112.3% 42 Marana Town Council Regular Meeting May 17, 2022 Page 177 of 321Marana Town Council Regular Meeting May 17, 2022 Page 176 of 320 The following describes major changes between fiscal years: Revenues Sales tax revenues – The increase is primarily related to the establishment of the Half Cent Sales Tax fund approved by Council in fiscal year 2021-2022 for the design and construction of the Community and Aquatics Center project. This is partially offset by lower, yet still strong, construction sales tax revenues in the Transportation fund. Intergovernmental revenues – These revenues account for funding provided by outside sources including Pima County and private parties to be utilized for the construction and acquisition of capital projects. The increase from the prior year is primarily due to funding from the RTA to be used for the Tangerine Road Widening, Phase 2A project. Revenues include federal award funding passed through the Pima Association of Governments for the signal planned on Dove Mountain Blvd. and Moore Road. Licenses, fees & permits – This revenue is attributable to impact fees collected from the issuance of permits. Budgeted single family residential permits (SFR) for fiscal year 2022-2023 are 1,250. The increase in revenues reflects the anticipated continued strong interest by the home building industry, which has been tempered from fiscal year 2021-2022 trends in anticipation of the impact of higher interest rates and high home prices. Permit issuance estimates were prepared from information received from various members of the home building industry along with anticipated lot availability. When combined with the Town’s proximity to the highway along with land availability, new single-family residential development should continue to be attractive over the next fiscal year. Grants and contributions – These revenues are associated with a TABY grant awarded to the Town by the Pima Association of Governments (PAG) for artwork that is anticipated to be installed in early fiscal year 2022-2023. Transfers-in – The amount of $50,000 presents the continued repayment of $2.35 million due to the Transportation fund from the Wastewater fund borrowed for the construction of the Water Reclamation facility. Expenditures Contracted services – Amounts here provide budget capacity for potential consulting fees to assist with development opportunities of the downtown area. Budget is primarily associated with payments under a development agreement anticipated to materialize during fiscal year 2022-2023. All amounts are budgeted in the Downtown Reinvestment fund. Operating supplies & equipment – Costs here account for developer agreement reimbursements to Cottonwood Properties Inc. and Pulte Home Corporation made out of the Town’s Transportation fund. Amounts reimbursed are dependent on actual construction sales taxes collected within the 43 Marana Town Council Regular Meeting May 17, 2022 Page 178 of 321Marana Town Council Regular Meeting May 17, 2022 Page 177 of 320 development areas covered by the agreements. The decrease largely reflects the anticipated completion of the Lazy K Ranch development. Capital Outlay – Costs account for a variety of Transportation and impact fee funded projects. Amounts may fluctuate from one year to the next based on a variety of factors, including funding availability, which projects were completed in prior years and anticipated needs on Town infrastructure. Additional information on the projects included is available in the Town’s Capital Improvement Plan included in this document. Debt Service – Costs reflect professional fees paid for the investment of cash out of the various capital projects funds. Transfers out – Amounts transferred from impact fees and Transportation fund revenues toward the maintenance of debt service payments on financing used to construct Town infrastructure. The amounts reflect cash flows required for scheduled payments in early July of 2023 for the Series 2017B debt. 44 Marana Town Council Regular Meeting May 17, 2022 Page 179 of 321Marana Town Council Regular Meeting May 17, 2022 Page 178 of 320 Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term principal and interest. The Town’s funds account for the payments of several prior year debt issuances and refunding of revenue bonds, including Series 2013, Series 2014 and Series 2017. Funding, in the form of transfers in, is provided from a variety of sources including General Fund, Transportation, and Impact Fee Fund revenues. There have been no issuances of Town obligated debt since 2017. Amounts below fluctuate based on funding needs to maintain existing debt payments. The increase in debt service expenditures is due to a schedule increase related to the Series 2017 debt issuance. Transfers-in are adjusted to reflect cash flows needed for the scheduled debt service payments due in July of 2023. Summary of Debt Service Funds Tentative budget Fiscal Year 2023 Expenditures FY2022 Budget FY2023 Recommended $ Change % Change Debt Service 5,980,375$ 6,405,137$ 424,762$ 7.1% Total Expenditures 5,980,375$ 6,405,137$ 424,762 7.1% Over/(Under)(5,980,375)$ (6,405,137)$ (424,762)$ 7.1% Other Sources Transfers in 6,499,808 6,354,466 (145,342) -2.2% Total Sources and (Uses)6,499,808 6,354,466 (145,342) -2.2% Change in fund balance 519,433 (50,671) (570,104) -109.8% 45 Marana Town Council Regular Meeting May 17, 2022 Page 180 of 321Marana Town Council Regular Meeting May 17, 2022 Page 179 of 320 46 Marana Town Council Regular Meeting May 17, 2022 Page 181 of 321Marana Town Council Regular Meeting May 17, 2022 Page 180 of 320 SPECIAL DISTRICTS BUDGET SUMMARY 47 Marana Town Council Regular Meeting May 17, 2022 Page 182 of 321Marana Town Council Regular Meeting May 17, 2022 Page 181 of 320 48 Marana Town Council Regular Meeting May 17, 2022 Page 183 of 321Marana Town Council Regular Meeting May 17, 2022 Page 182 of 320 Special Taxing Districts (Districts) Special Taxing Districts include several Community Facilities Districts (CFD) and the Tangerine Farms Road Improvement District (Tangerine ID). CFDs levy property taxes to pay for bonds issued to finance the acquisition and construction of public infrastructure benefiting the district and to pay costs of issuance related to the bonds and certain maintenance and operations costs. The Tangerine ID accounts for special assessments collected by the property owners of the district to pay for bonds issued to finance the acquisition and construction of infrastructure improvements and to pay costs of issuance related to the bonds. Summary of Special Taxing District Funds Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Property Taxes 1,702,353$ 2,086,010$ 383,657$ 22.5% Grants and contributions 2,664,488 2,020,059 (644,429) -24.2% Miscellaneous revenues 70,000 - (70,000) -100.0% Total Revenue 4,436,841 4,106,069 (330,772) -7.5% Expenditures Contracted services 62,350$ 99,750$ 37,400$ 60.0% Operating supplies & equip 1,160,889 1,386,000 225,111 19.4% Capital outlay 7,200,000 6,000,000 (1,200,000) -16.7% Debt service 4,613,273 3,968,685 (644,588) -14.0% Total Expenditures 13,036,512$ 11,454,435$ (1,582,077) -12.1% Over/(Under)(8,599,671)$ (7,348,366)$ 1,251,305 -14.6% Other Sources and (Uses) Bond proceeds 7,675,000 6,300,000 (1,375,000) -17.9% Total Sources and (Uses)7,675,000 6,300,000 (1,375,000) -17.9% Change in fund balance (924,671) (1,048,366) (123,695) 13.4% 49 Marana Town Council Regular Meeting May 17, 2022 Page 184 of 321Marana Town Council Regular Meeting May 17, 2022 Page 183 of 320 The following describes major changes between fiscal years: Revenues Property taxes – These revenues account for taxes levied on property owners within the boundaries of each CFD. The change is attributed to increases in property assessed valuations as compared to the prior fiscal year. Tax rates levied by the CFDs are not anticipated to change in fiscal year 2022-2023 for any of the Districts. Grants and contributions – These revenues account for special assessments charged to the property owners within the Tangerine ID. Amounts increased from the prior fiscal year as we anticipate fewer pre-paid assessments during fiscal year 2022-2023 within the District boundaries. Miscellaneous revenues – These revenues account for potential developer contributions needed to cover debt service payment amounts beyond the max targeted tax rate of $2.50. Reductions from the prior year reflect the strong growth in property valuations. Amounts contributed by developers depend on the rate of collections from property taxes as well as the ultimate amount and the structure of new debt that may be approved at the discretion of the District Board. No new debt is planned for fiscal year 2022-2023. Expenditures Operating supplies & equipment – Costs here account for the operations and maintenance of the Districts. The majority of the budget appropriation represents maintenance reserves for the Gladden Farms and Saguaro Bloom CFDs. The increase from the previous year is for administrative service charges for the Tangerine Farms Road Improvement District. These charges used to be recorded in a special revenue fund, but have been moved to the Special District fund as they related specifically to the servicing of the outstanding debt. Also, funds may be used toward the maintenance of District assets as allowed by an intergovernmental agreement between the corresponding District and the Town. Capital outlay – Costs account for the purchase of infrastructure paid through new debt financing issued by the District. The amount of acquisitions in fiscal year 2022-2023 is lower than in the prior year as only Gladden Farms, Phase II, CFD plans to issue debt for such an acquisition. In the prior year, debt was issued for the Gladden Farms, Phase II and Saguaro Bloom CFDs. Debt service – The decrease in debt service payments is attributed to a decrease in anticipated pre- paid special assessments from property owners in the Tangerine Farms Road ID and to reduced cost of issuance expenses as only one new debt issuance is anticipated for fiscal year 2022-2023. Bond proceeds – Staff has added budget capacity for one debt issuance for Gladden Phase II, CFD. 50 Marana Town Council Regular Meeting May 17, 2022 Page 185 of 321Marana Town Council Regular Meeting May 17, 2022 Page 184 of 320 ENTERPRISE FUNDS BUDGET SUMMARY 51 Marana Town Council Regular Meeting May 17, 2022 Page 186 of 321Marana Town Council Regular Meeting May 17, 2022 Page 185 of 320 52 Marana Town Council Regular Meeting May 17, 2022 Page 187 of 321Marana Town Council Regular Meeting May 17, 2022 Page 186 of 320 Enterprise Funds Budget Summary Water Funds (Operating, Capital and Impact Fee) The primary revenues for the Water Operating Fund are for charges for water delivered and sold to customers. As such, it is set up and operates as a stand-alone enterprise fund. Impact fees are used for water capital improvement projects and debt service payments and thus are presented as part of the Water enterprise fund. Summary of Water Funds Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Charges for services 7,723,232$ 7,856,634$ 133,402$ 1.7% Intergovernmental revenues 6,027,550 2,804,469 (3,223,081) 100.0% Licenses, fees & permits 4,846,137 7,424,860 2,578,723 53.2% Grants and contributions 139,160 157,278 18,118 13.0% Investment income 5,000 5,000 - 0.0% M iscellaneous revenues 116,500 116,500 - 0.0% Total Revenue 18,857,579 18,364,741 (492,838) -2.6% Expenditures Personnel & benefits 2,799,225$ 3,202,451$ 403,226$ 14.4% Contracted services 2,633,696 2,221,391 (412,305) -15.7% Operating supplies & equip 2,495,288 2,700,504 205,216 8.2% Capital outlay 9,112,286 27,360,151 18,247,865 200.3% Debt Service 1,501,773 1,894,030 392,257 26.1% Total Expenditures 18,542,268$ 37,378,527$ 18,836,259 101.6% Over/(Under)315,311$ (19,013,786)$ (19,329,097) -6130.2% Other Sources and (Uses) Transfers in 1,838,955 8,349,471 6,510,516 354.0% Transfers out (2,154,183) (4,359,880) (2,205,697) 102.4% Loan proceeds - 8,931,250 8,931,250 100.0% Total Sources and (Uses)(315,228) 12,920,841 13,236,069 -4198.9% Change in fund balance 83 (6,092,945) (6,093,028) -7340998% 53 Marana Town Council Regular Meeting May 17, 2022 Page 188 of 321Marana Town Council Regular Meeting May 17, 2022 Page 187 of 320 The following describes major changes between fiscal years: Revenues Charges for services – Charges for services, or rate revenues are the main source of revenue for the Water Fund. Rate revenues are solely based on the existing rate structure plus new account growth. These rates were re-structured and increased in January 2020, 2021 and 2022 based on a water rate study approved by Council. The slight increase in revenues includes a planned increase in rates as per the water study, while adjusting for commodity revenues which have been trending lower than anticipated. Furthermore, the department anticipates continued account growth in fiscal year 2022- 2023 due to sustained new home construction. Intergovernmental revenues – This revenue includes funding for Federal grants passed through WIFA, which if awarded to the Town will allow for the construction of several infrastructure projects. Prior year amounts reflected similar funding from ARPA, which are reflected as part of the transfers in line item in the current budget. License fees & permits – Changes in this revenue source are related to an anticipated growth in inspections but primarily due to higher than normal impact fee collections associated with significant new home construction in benefit areas served by the Town’s utility. Miscellaneous revenues – The amount in this category represents administrative related revenues for resources expended by the Water Fund in the operation of water reclamation facilities. Transfers in – Amounts are associated with transfers from the General Fund to the Water Fund and the Water Impact Fee fund for WIFA debt service payments for the WIFA loans and for intra-fund transfers for the funding of water capital projects. Includes $4.3 million of American Rescue Plan Act (ARPA) funds being transferred in to the Water Capital Fund for the Northwest Recharge and Recovery Distribution System project (NWRRDS). Loan proceeds – A portion of NWRRDS will be funded through impact fees which have not yet been collected. As such, financing in the form of a loan is being planned to allow for timely completion of the project. Additionally, WIFA loan proceeds of $1.0 million (much of it forgivable) is budgeted for the Marana Park Reservoir project. Expenditures Personnel & benefits – Budgeted increases are primarily attributed to compensation adjustments as a result of a compensation study being implemented in fiscal year 2023, as well as the addition of two new positions and an increase of an existing part-time position to a full-time FTE that will help continue to provide quality service to customers and deal with the ever-increasing volume of work. New positions include a Civil Engineer and a Water Conservation Specialist I. The latter will only be funded for the second half of the year. 54 Marana Town Council Regular Meeting May 17, 2022 Page 189 of 321Marana Town Council Regular Meeting May 17, 2022 Page 188 of 320 Contracted Services – This category includes the majority of the Water Fund’s maintenance and rehabilitation programs. Decrease is primarily due to a reduction in sampling related amounts, which are being adjusted to a proper level after experiencing the first full year of the water treatment plant operations. Restricted funding continues to be included in case of emergencies caused by a well failure which would require the department to haul water in order to continue providing services. Operating supplies & equipment – Water Operating Fund expenses in this category increased primarily due to higher costs for water rights (CAP, CAGRD). Also, a portion of the increase is due to higher costs for chlorine as a result of inflation. Capital outlay – This category includes the purchase and replacement of vehicles and equipment necessary to provide services as well as water related capital improvement projects. For fiscal year 2022-2023 funding is carried over for the purchase of one vehicle needed to support a new Water Operator position hired in the prior fiscal year due to delivery delays. Funding continues to be set aside in the Water Capital Fund to assist with vehicle replacement purchases in the future. The increase is primarily associated with a number of planned capital projects including NWRRDS, some of which will only move forward pending the availability of grant or developer funding. For more details please refer to the Town’s Capital Improvement Plan. Debt service – The increase in debt service for fiscal year 2022-2023 is due to budget capacity toward potential debt issuance costs to provide financing for the NWRRDS project, as half of the project is funded by impact fees which have not yet been collected. Change in Fund Balance The Water Operating Fund budget includes a deficit balance. The deficit in the current operating budget consists of restricted funding to be used only in case of emergency caused by a well failure which would require the department to haul water in order to continue providing service to existing customers. Also, existing rate user funds in the amount of $2.25 million are programmed toward the NWRRDS project. The remaining portion is prior year funding, primarily from impact fees, carried over for the completion of other capital projects including the Marana Park Reservoir and Well projects. 55 Marana Town Council Regular Meeting May 17, 2022 Page 190 of 321Marana Town Council Regular Meeting May 17, 2022 Page 189 of 320 Water Reclamation Funds (Operating, Capital & Impact Fee) The primary revenues for the Water Reclamation Operating Fund are for customer charges to deliver and treat sewer flows at the north Marana Water Reclamation Facility. The primary customers are outside of the organization. As such, it is set up and operates as a stand-alone enterprise fund. Impact fees are used for water reclamation capital improvement projects and debt service payments and thus are presented as part of the Water Reclamation enterprise fund. Summary of Water Reclamation Funds Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Charges for services 2,341,902$ 2,923,375$ 581,473$ 24.8% Licenses, fees & permits 2,529,873 4,054,026 1,524,153 60.2% Grants and contributions 30,807 25,439 (5,368) 100.0% Investment income 2,000 500 (1,500) -75.0% Total Revenue 4,904,582 7,003,340 2,098,758 42.8% Expenditures Personnel & benefits 618,590$ 761,501$ 142,911$ 23.1% Contracted services 888,800 1,447,983 559,183 62.9% Operating supplies & equip 365,306 381,511 16,205 4.4% Capital outlay 6,781,221 9,587,562 2,806,341 41.4% Debt Service 873,165 866,998 (6,167) -0.7% Total Expenditures 9,527,082$ 13,045,555$ 3,518,473 36.9% Over/(Under)(4,622,500)$ (6,042,215)$ (1,419,715) 30.7% Other Sources and (Uses) Transfers in 809,070 14,947,040 14,137,970 1747.4% Transfers out (1,360,710) (3,397,880) (2,037,170) 149.7% Total Sources and (Uses)(551,640) 11,549,160 12,100,800 -2193.6% Change in fund balance (5,174,140) 5,506,945 10,681,085 -206.4% 56 Marana Town Council Regular Meeting May 17, 2022 Page 191 of 321Marana Town Council Regular Meeting May 17, 2022 Page 190 of 320 The following describes major changes between fiscal years: Revenues Charges for services – Charges for services, or rate revenues are the main source of revenue for the Water Reclamation Fund. Rate revenues are solely based on new account growth and rates charged to customers. These rates were increased in January 2020, 2021 and 2022 based on a waste water rate study approved by Council. The increase in revenues is due to significant account growth in fiscal year 2022-2023 from new home construction as well as the increase in rates. Licenses permits & fees – This revenue is primarily comprised of impact fees. The change is primarily due to higher than normal impact fee collections associated with significant new home construction in benefit areas served by the Town’s utility. Expenditures Personnel & benefits – The change between fiscal years is primarily related to compensation adjustments as a result of a compensation study being implemented in fiscal year 2022-2023 as well as the addition of a new Water Reclamation Operator II needed for plant operations due to the continued strong growth and increased plant flows. Contracted Services – The increase is attributed to additional funding for one-time and ongoing system repairs, upgrades and rehabilitation that will help ensure the continued and uninterrupted system operations. Funding is also included for a sewer master plan and legal services. Operating supplies and equipment – This category accounts for the majority of costs to operate the water reclamation facility. The increase is primarily due inflationary costs for operating supplies. Capital outlay – In the operating fund, this category includes the purchase and replacement of vehicles, equipment and infrastructure necessary to provide services, such a vehicle for the new Water Reclamation Operator II position. In the capital and impact fee funds, this category includes budget for capital improvement projects. The overall Increase is associated with funding for capital projects in fiscal year 2022-2023, and reflect anticipated cost increases for the sewer conveyance system expansion which is necessary to sustain growth and new housing developments. Funding for the project is provided through a combination of ARPA and impact fee funds. Debt service – The fiscal year budget includes projected debt service on the portions of the 2017 Series bonds attributable to the WRF expansion to 1.5MGD as well as WIFA loans for repairs to the collections system in the Adonis neighborhood. 57 Marana Town Council Regular Meeting May 17, 2022 Page 192 of 321Marana Town Council Regular Meeting May 17, 2022 Page 191 of 320 Transfers-out – The increase is primarily due funding provided from the Water Operating fund to the Water Capital fund for the system maintenance projects including the addition of a screw press at the WRF plant, the Saguaro Bloom Generator Replacement and the Rillito Vista Lift Station upgrade projects. Transfers-out also include $50,000 being transferred to the Transportation fund toward the repayment of $2.4 million borrowed for the construction of the Water Reclamation facility and ongoing planned transfers from the impact fee fund for the servicing of debt. Change in Fund Balance The Water Reclamation Operating Fund is structurally balanced with ongoing expenses financed with ongoing revenues. One of the goals of the recent Council approved rate study in fiscal year 2020-2021 was to establish and maintain adequate reserves to provide for 60 days of operations and maintenance expenses. As such, revenues in excess of expenses will be used for that stated purpose. Amounts over adequate reserves may also be deployed toward one-time projects and programs. The fund has established and plans to maintain the above stated reserves. Overall funding includes $12.1 million in ARPA funds which will be transferred into the Water Reclamation Capital Fund to be used toward the multi-year sewer conveyance system expansion project. 58 Marana Town Council Regular Meeting May 17, 2022 Page 193 of 321Marana Town Council Regular Meeting May 17, 2022 Page 192 of 320 Airport Funds (Operating and Capital) The primary revenues for the Airport Operating Fund are for customer charges for facility or ground lease revenues, open tie-down permits and fueling fees for planes at the airport. The primary services are to customers outside of the organization. As such, it is set up and operates as a stand-alone enterprise fund. Federal and State grants, matched by Town funding are used for airport capital improvement projects as grant awards become available and accepted by Council. Summary of Airport Funds Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Charges for services 342,334$ 347,672$ 5,338$ 1.6% Intergovernmental revenues 3,667,348 5,035,896 1,368,548 37.3% Miscellaneous revenues 1,500 2,000 500 33.3% Total Revenue 4,011,182 5,385,568 1,374,386 34.3% Expenditures Personnel & benefits 295,278$ 303,228$ 7,950$ 2.7% Contracted services 283,365 243,215 (40,150) -14.2% Operating supplies & equip 62,800 63,400 600 1.0% Capital outlay 3,953,418 5,561,016 1,607,598 40.7% Total Expenditures 4,594,861$ 6,170,859$ 1,575,998 34.3% Over/(Under)(583,679)$ (785,291)$ (201,612) 34.5% Other Sources and (Uses) Transfers in 583,679 785,291 201,612 34.5% Total Sources and (Uses)583,679 785,291 201,612 34.5% Change in fund balance - - - 0.0% 59 Marana Town Council Regular Meeting May 17, 2022 Page 194 of 321Marana Town Council Regular Meeting May 17, 2022 Page 193 of 320 The following describes major changes between fiscal years: Revenues Charges for services – This revenue source is comprised of air hangar leases, fuel charges, and open tie-downs. Revenues are anticipated to be slightly higher primarily due to increased lease income. Intergovernmental revenues – This revenue source is primarily comprised of federal and state grants awards, which are to be used toward airport capital improvement projects along with cash match funding from the Town. Miscellaneous revenues – Miscellaneous revenues, while nominally higher than the prior year budget are lower than prior years due to the discontinued use of the airport ramp for non-aeronautical activities in accordance with Federal regulations. Transfers in – The budgeted transfer in fiscal year 2022-2023 represents what may likely be an ongoing, operating subsidy from the General Fund. Over the years, these operating deficiencies have accumulated a balance that has been reduced to approximately $0.4 million which the Airport Fund owes the General Fund, as of the end of fiscal year 2020-2021. The airport does not generate adequate revenues to support the needs of an airport with significantly aged infrastructure and large capital improvement needs. Planning and coordination efforts with the Economic Development Department will hopefully continue to improve the airport’s ability to generate adequate revenues. Overall, for both operating and capital funds, transfers increased from the prior fiscal year to help cover operating costs and matching funds for capital projects provided by the Town. Expenditures Contracted services – The change is associated with a combination of a one-time payment due and made in the prior fiscal year related to a past capital project along with funding for surface maintenance and landscaping services in lieu of inmates in the event that inmate services were not available. Some amounts for surveillance cameras which will enhance security measures around the airport have been carried forward as the equipment was ordered but delivery will not occur until the new fiscal year. There are no large non-capital facilities projects budgeted for fiscal year 2022-2023. Capital outlay – The change is primarily associated with anticipated airport capital improvement projects, conditional on funding availability by Federal or State sources. Projects include the continuation of the multi-year Control Tower project. More details on all the projects are available in the Capital Improvement Program section in this document. 60 Marana Town Council Regular Meeting May 17, 2022 Page 195 of 321Marana Town Council Regular Meeting May 17, 2022 Page 194 of 320 INTERNAL SERVICE FUNDS BUDGET SUMMARY 61 Marana Town Council Regular Meeting May 17, 2022 Page 196 of 321Marana Town Council Regular Meeting May 17, 2022 Page 195 of 320 62 Marana Town Council Regular Meeting May 17, 2022 Page 197 of 321Marana Town Council Regular Meeting May 17, 2022 Page 196 of 320 Internal Service Funds Internal Service funds account for the Town’s self-insured medical, dental and vision benefits for the Town’s employees. Summary of Internal Service Funds Tentative budget Fiscal Year 2023 Revenues FY2022 Budget FY2023 Recommended $ Change % Change Miscellaneous revenues 5,067,470$ 5,289,950$ 222,480$ 4.4% Total Revenue 5,067,470 5,289,950 222,480 4.4% Expenditures Contracted services 779,921$ 860,294$ 80,373$ 10.3% Operating supplies & equip 4,287,549 4,429,656 142,107 3.3% Total Expenditures 5,067,470$ 5,289,950$ 222,480 4.4% Over/(Under)-$ -$ - 0.0% Change in fund balance - - - 0.0% The following describes major changes between fiscal years: Revenues Miscellaneous revenues – These revenues are comprised of employee and employer premiums. While premium rates remain unchanged from the prior year, increases to revenues are associated with new employee positions and plan enrollment changes. Expenditures Contracted services – Costs are primarily increasing due to higher stop-loss insurance premiums. Operating supplies & equipment – Costs here account for medical, dental and vision claims. Fiscal year 2022-2023 increases are primarily related to industry related trends and inflation factors. 63 Marana Town Council Regular Meeting May 17, 2022 Page 198 of 321Marana Town Council Regular Meeting May 17, 2022 Page 197 of 320 64 Marana Town Council Regular Meeting May 17, 2022 Page 199 of 321Marana Town Council Regular Meeting May 17, 2022 Page 198 of 320 DEPARTMENT BUDGET SUMMARIES 65 Marana Town Council Regular Meeting May 17, 2022 Page 200 of 321Marana Town Council Regular Meeting May 17, 2022 Page 199 of 320 66 Marana Town Council Regular Meeting May 17, 2022 Page 201 of 321Marana Town Council Regular Meeting May 17, 2022 Page 200 of 320 Department Summary | Mayor & Town Council •Adopted a structurally balanced operating budget. •Adopted a 2022 AZ Legislative Session Policy Priority Program. •Obtained community support for a multi-generational recreation center and aquatics facility, including a temporary, half-cent sales tax to fund the project. •Adopted a comprehensive update to the Strategic Plan. •Participated in a Council Retreat to identify new policy goals and methods to achieve these goals. •Ensure the use of the Strategic Plan in the development of the annual budget. •Maintain regular briefing reports and council executive reports. •Identify and support legislative priorities. •Ensure that Marana remains a safe, clean and healthy community. •Look to host a joint Council meeting among regional jurisdictional peers. MAYOR & TOWN COUNCIL Overview The Marana Town Council is committed to providing its residents with a high standard of living,through a combination of policy development,efficient municipal services,and progressive community planning. Their actions are based on solid values, uncompromising integrity, and servant leadership for the community. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 67 Marana Town Council Regular Meeting May 17, 2022 Page 202 of 321Marana Town Council Regular Meeting May 17, 2022 Page 201 of 320 Department Summary | Mayor & Town Council FY2021 Actual FY2022 Actual FY2023 Target 0 0 1 Key Performance Indicators Strategic Goals To promote and increase regionalism with neighboring communities Number of yearly joint meetings with council members from neighboring communities 68 Marana Town Council Regular Meeting May 17, 2022 Page 203 of 321Marana Town Council Regular Meeting May 17, 2022 Page 202 of 320 Department Summary | Mayor & Town Council Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $317,311 $374,098 $365,991 ($8,107) Total Budget $317,311 $374,098 $365,991 ($8,107)(1) Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $311,982 $319,091 $310,984 ($8,107)(1) Contracted Services 644 40,422 40,422 - Operating Supplies & Equipment 4,686 14,585 14,585 - Total Budget $317,311 $374,098 $365,991 ($8,107) 1 Budget Notes and Significant Changes Changes to the Mayor &Town Council budget are primarily related to health benefit costs related to enrollment choices. Staff Summary: Town Council does not have any FTE's. Town Council members are paid a stipend and are eligible to receive benefits. 69 Marana Town Council Regular Meeting May 17, 2022 Page 204 of 321Marana Town Council Regular Meeting May 17, 2022 Page 203 of 320 Department Summary | Town Manager •Maintained a structurally balanced budget and strengthened the Town's financial position. •Facilitated public open houses on the Town's water resources to describe steps taken to address water availability on the Colorado River. •Successfully completed the construction of the Adonis Road Extension Project. •Hosted a Council retreat which established policy priorities and how to achieve them. •Updated the Town's logo and branding materials to celebrate the Town's 45th year of incorporation. •Maintain a structurally balanced budget that advances the priorities identified in the updated Strategic Plan. •Continue implementation of the Marana 2040 General Plan, including the various master plans and studies described within the plan. •Coordinate the design and construction of an air traffic control tower at Marana Regional Airport through the Federal Aviation Administration (FAA) Federal Control Tower Program. •Continue to enhance the Town's communications tools,including website host,social media platforms and use of data dashboards. •Coordinate with regional partners for Regional Transportation Authority (RTA)extension,and propose Town-specific capital projects. TOWN MANAGER Overview The Town Manager’s Office,under the policy and direction of the Town Council,provides oversight,support and coordination of administrative activities across the Town. The Manager’s Team provides leadership and vision to town staff for the benefit of the entire Marana community.Using the Strategic Plan,we implement successful strategies to tackle the challenges and growth in the Town. The Manager’s Team promotes responsiveness and efficient policies and procedures to ensure the highest quality of life for residents and businesses.The Manager’s Team believes in strong partnerships with our business and development communities,our neighboring municipalities,and various interest groups in the area. We are committed to providing the highest level customer service and effective solutions to complex changes.The Manager’s Team will never compromise our integrity or the public’s trust. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 70 Marana Town Council Regular Meeting May 17, 2022 Page 205 of 321Marana Town Council Regular Meeting May 17, 2022 Page 204 of 320 Department Summary | Town Manager FY2021 Actual FY2022 Actual FY2023 Target Town-wide citizen survey - Administer town- wide citizen survey, utilize social media for community input on services FY2021 Actual FY2022 Actual FY2023 Target - Established connections with departments and updated main contacts Increase efficient flow of information among liaisons FY2021 Actual FY2022 Actual FY2023 Target Town performance dashboard - Upgrade and enhance Town performance dashboard FY2021 Actual FY2022 Actual FY2023 Target 10% increase 30% increase Additional 5% increase 20% reduc- tion Implemented a 24 hour response email acknowledging receival of project request; 30% reduction Additional 5% reduction Ensure Town information is easily accessible to the public Key Performance Indicators Invest in community input on Town services Development and deployment of survey instruments Foster a culture of innovation throughout the Town organization Designate department public relations liaisons Strategic Goals Development of transparency apps and platforms Provide high service to other Town departments for marketing and branding Frequency of communications with departments during project timeline Reduce initial response time for project requests by 20% 71 Marana Town Council Regular Meeting May 17, 2022 Page 206 of 321Marana Town Council Regular Meeting May 17, 2022 Page 205 of 320 Department Summary | Town Manager FY2021 Actual FY2022 Actual FY2023 Target - Partnered with departments to increase social media activity, provided Manager Messages to the website and maintained the MaranaAZ.gov newsroom Enhance distribution of information to employees by engaging other departments Strategic Goals Ensure accurate and timely information is available to employees Utilize social media, Manager’s Message, MaranaAZ.gov and other media sources 72 Marana Town Council Regular Meeting May 17, 2022 Page 207 of 321Marana Town Council Regular Meeting May 17, 2022 Page 206 of 320 Department Summary | Town Manager Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 11.50 10.50 9.50 (1.00) % of town's FTEs 2.21% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $1,493,671 $2,129,569 $1,794,483 ($335,086) Total Budget $1,493,671 $2,129,569 $1,794,483 ($335,086) Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $1,343,963 $1,340,422 $1,184,261 ($156,161)(1) Contracted Services 61,494 482,052 499,204 17,152 (2) Operating Supplies & Equipment 88,213 307,095 111,018 (196,077) (3) Total Budget $1,493,671 $2,129,569 $1,794,483 ($335,086) 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Decrease is primarily attributed to the re-assingment of three positions to other departments.Town Engineer position was transfered to the Public Works department.An administrative assistant FTE was re-assigned to the Airport and the Special Events Coordinator position was moved to the Parks and Recreation Department as a the result of a mid year re-organization in FY2022.These decreases were offset by the addition of a new Visual Communications Designer that will help handle the increasing volume of department requests. Contracted Services -Includes a number on one-time requests including funds to complete the Master Transportation study,the Town's Strategic plan update,funding for new performance managerment software,and an update to the Town's website platform. These increase are offset by a reduction of capacity related to Special Events which was transfered to the Parks & Recreation department mid-year in FY2022. Operating Supplies &Equipment -Reduction is primarily due to the transfer of Speicial Events to the Parks & Recreation department mid-year in FY2022. 73 Marana Town Council Regular Meeting May 17, 2022 Page 208 of 321Marana Town Council Regular Meeting May 17, 2022 Page 207 of 320 Department Summary | Town Clerk •Transfer Claims Management responsibilities to the newly hired Risk Manager and Human Resources department for processing. •Updated department processes by training Town department administrative staff in the use of AgendaQuick, and redirecting the preparation of meeting agendas to the Water and Human Resources departments. •Reduced the number of amendments to a published public meeting agenda during the fiscal year. •Hired staff to replace departing Clerk office staff. •Audit the Town Clerk's Records Center to ensure accuracy and compliance. •Conduct a successful election cycle consisting of a primary and general election. •Fully staff the department and continue providing training to department staff and other staff in using the legislative software and records software. •Evaluate the need to video stream all public meetings as part of the Town's transparency policy. TOWN CLERK Overview The Town Clerk manages a variety of internal and external services.The Town Clerk is responsible for the preparation of the Marana Town Council meeting agenda packet and records the official minutes of Council meetings.Another important function is the administration of town elections,and the management of the town’s public records,which includes the processing of public records requests.The Town Clerk also processes liquor licenses and fireworks permits,and handles claims against the Town,well as providing general property claims management.The Town Clerk provides support to the Marana Citizens’Forum, Marana Health Care Benefits Trust,and Marana Utilities Board.The mission of the Town Clerk’s Office is to provide the public and staff with accurate and timely information. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 74 Marana Town Council Regular Meeting May 17, 2022 Page 209 of 321Marana Town Council Regular Meeting May 17, 2022 Page 208 of 320 Department Summary | Town Clerk FY2021 Actual FY2022 Actual FY2023 Target Ongoing Ongoing Ongoing FY2021 Actual FY2022 Actual FY2023 Target Ongoing Ongoing Ongoing FY2021 Actual FY2022 Actual FY2023 Target Ongoing Ongoing Ongoing Key Performance Indicators Strategic Goals Maintain partnership with the Marana Heritage Conservancy and seek out new partnership ii Create a comprehensive preservation policy for historic and culturally significant items Bring relevant topics to Citizens' Forum for deliberation Maintain a minimum of 10-15 delegates; recommendations approved by Council. Start a draft outline within first year, engaging entities such as U of A, AZ State Museum, Sonoran Desert Coalition, Old Pueblo Archaeology, and the AZ State Library Memory Project. Identify internal department to assist with collaboration and establishment of programs 75 Marana Town Council Regular Meeting May 17, 2022 Page 210 of 321Marana Town Council Regular Meeting May 17, 2022 Page 209 of 320 Department Summary | Town Clerk Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 5.00 5.00 5.00 - % of town's FTEs 1.16% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $452,183 $501,892 $643,116 $141,224 Total Budget $452,183 $501,892 $643,116 $141,224 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $403,801 $421,707 $440,836 $19,129 (1) Contracted Services 46,711 23,185 135,680 112,495 (2) Operating Supplies & Equipment 1,672 7,000 6,600 (400) Restricted Budget 50,000 60,000 10,000 (3) Total Budget $452,183 $501,892 $643,116 $141,224 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023. Contracted Services -Increase attributed to budget capacity for the scheduled elections in FY2023. Restricted Budget -Increase to ensure adequate capacity exists for elections outside the normal election cycle in FY2023. 76 Marana Town Council Regular Meeting May 17, 2022 Page 211 of 321Marana Town Council Regular Meeting May 17, 2022 Page 210 of 320 Department Summary | Human Resources •Provided COVID-19 vaccination sites to organization at the onset of the pandemic. •Mitigated COVID-19 liability via education and contact tracing. •Enhanced Risk Management process and reduced liability to organization. •Continue to be a driving force to cultivate and promote the Town’s goals, strategic plan and cultural values. •Continue to migrate to paperless processes and data storage. •Continue to educate on workplace injuries and enhance claims management process. •Continue to educate organization to mitigate COVID-19 liability. •Implement an electronic interactive on-boarding & orientation process. HUMAN RESOURCES Overview The Human Resources Department’s mission is to support and advance the Town of Marana by hiring, developing and keeping the best talent.In collaboration with all Town employees,we work to promote Marana’s culture and an organization of excellence. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 77 Marana Town Council Regular Meeting May 17, 2022 Page 212 of 321Marana Town Council Regular Meeting May 17, 2022 Page 211 of 320 Department Summary | Human Resources FY2021 Actual FY2022 Actual FY2023 Target See Note 303 5% FY2021 Actual FY2022 Actual FY2023 Target N/A 520 5% Key Performance Indicators Strategic Goals Create a heightened awareness for risk and safety in the Town’s culture To increase employee engagement Increase the number of touch base meetings Increase the number of contacts with Town staff via meetings, touch base, trainings and presentations. Note: Due to employees teleworking as a COVID-19 precaution, and in person meetings being discourage for much of FY21, the key performance measurement of employees engagement (touch base meetings) was negatively impacted and we do not have reportable data for this KPI this year. 78 Marana Town Council Regular Meeting May 17, 2022 Page 213 of 321Marana Town Council Regular Meeting May 17, 2022 Page 212 of 320 Department Summary | Human Resources Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 7.00 8.00 10.00 2.00 % of town's FTEs 2.33% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $768,254 $1,073,177 $1,409,576 $336,399 Total Budget $768,254 $1,073,177 $1,409,576 $336,399 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $661,167 $860,368 $1,084,614 $224,246 (1) Contracted Services 15,745 42,340 109,870 67,530 (2) Operating Supplies & Equipment 91,343 165,469 178,592 13,123 (3) Capital Outlay - - 36,500 36,500 (4) Restricted Budget - 5,000 - (5,000) Total Budget $768,254 $1,073,177 $1,409,576 $336,399 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as wells as the addition of a Systems Administrator and Safety Compliance Specialist FTE that will help manage the Town's ERP system as well as other HR related systems and ensure we remain compliant with numerous regulatory requirements. Contracted Services -Increase attributed to increased funding for recruitment expenses due to higher rates of turnover and large number of new positions and additional funding for travel and training some of which was cancelled in prior years due to the pandemic. Operating Supplies &Equipment -Increase attributed with the supplies and equipment for new positions. Capital Outlay - Expense for a new vehicle for the Safety Compliance Specialist. 79 Marana Town Council Regular Meeting May 17, 2022 Page 214 of 321Marana Town Council Regular Meeting May 17, 2022 Page 213 of 320 Department Summary | Finance •Received the 14th consecutive Distinguished Budget Presentation Awards from the Government Finance Officers Association (GFOA). •Received the Certificate of Excellence in Financial Reporting from the GFOA for the 13th consecutive year. •Assisted with the successful implementation of a new utility billing system. •Implemented a new cost allocation plan. •Established and implemented a paperless workflow process for invoice approvals. •Receive the Distinguished Budget Presentation Award from the GFOA. •Receive the Certificate of Excellence in Financial Reporting from the GFOA. •Implement a new business licensing software system. •Assist with the implementation of a permanent adjustment of the Alternative Expenditure Limitation for the Town of Marana. •Implement a new financial reporting software application. FINANCE Overview The Finance Department provides financial support services throughout the Town including accounting, fiscal planning,treasury services,cash receipts,purchasing,accounts payable, payroll,debt management, development and monitoring of the annual operating budget,establishing and monitoring internal controls, preparing the Comprehensive Annual Financial Report,facilitating external audits and independent reviews and grant management. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 80 Marana Town Council Regular Meeting May 17, 2022 Page 215 of 321Marana Town Council Regular Meeting May 17, 2022 Page 214 of 320 Department Summary | Finance FY2021 Actual FY2022 Actual FY2023 Target AA AA AA AA AA AA FY2021 Actual FY2022 Actual FY2023 Target No Yes Yes FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% FY2021 Actual FY2022 Actual FY2023 Target Yes Yes Yes Yes Yes Yes FY2021 Actual FY2022 Actual FY2023 Target +22%TBD ±5% ±5%±5%±5% Key Performance Indicators Receipt of GFOA Certificate of Achievement for Excellence in Financial Reporting Strategic Goals Reasonably conservative budget, maximized use of available funds, and a structurally Provide detailed and transparent financial information to the public about the use of public Invest idle cash to achieve best investment results considering safety, liquidity and yield Receive a clean audit opinion without any findings or questioned costs Maintain or improve credit rating Bond Rating Excise Tax Revenue Obligations: Fitch Bond rating Excise Tax Revenue Obligations: Standard & Poor's Unmodified audit opinion in financial statements by external CPA firm Compliance with Town investment and financial policies Receipt of GFOA Distinguished Budget Presentation Award Variance from budget to actual: Operating revenues Variance from budget to actual: Operating expenses 81 Marana Town Council Regular Meeting May 17, 2022 Page 216 of 321Marana Town Council Regular Meeting May 17, 2022 Page 215 of 320 Department Summary | Finance Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 16.25 15.75 19.00 3.25 % of town's FTEs 4.42% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $1,375,345 $1,571,532 $2,040,118 $468,586 Total Budget $1,375,345 $1,571,532 $2,040,118 $468,586 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $1,250,177 $1,416,035 $1,749,812 $333,777 (1) Contracted Services 118,998 140,697 209,317 68,620 (2) Operating Supplies & Equipment 6,170 14,800 30,989 16,189 (3) Restricted - - 50,000 50,000 (4) Total Budget $1,375,345 $1,571,532 $2,040,118 $468,586 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as wells as the addition of three new positions and an increase of an existing part time position to a full FTE that will help continue to provide customer service to both our residents and departments and deal with the ever increasing volume of work.New positions will be assigned to the customer service area, accounts payable, payroll and procurement. Contracted Services -Increase primarily attributed to funding for the acquisition of new financial reporting software to replace the existing failing software,and for anticipated increased banking service fees which will be offset with correspondingly greater interest revenues as interest rates increase over the course of the fiscal year. Operating Supplies &Equipment -Increase are attributed to the furniture and equipment related to the three new positions mentioned above. Restricted -Budget capacity to be utilized by Town Manager approval for consulting services related to planning future long term funding and financing of Town needs. 82 Marana Town Council Regular Meeting May 17, 2022 Page 217 of 321Marana Town Council Regular Meeting May 17, 2022 Page 216 of 320 Department Summary | Legal •Assisted the Development Services Department in finalizing comprehensive revisions to the Land Development Code. •Assisted the Community Development &Neighborhood Services Department with drafting and adoption of the Town's new Public Nuisance and Property Preservation Ordinance. •Assisted with legal interpretation of the American Rescue Plan Act of 2021 (ARPA)and identification of projects eligible for funding. •Assisted the Human Resources Department in implementing new employee benefits regarding shift differential pay,second language pay,and holiday pay,including drafting and revising policies and directives, and training Town personnel. •Provided top-quality municipal criminal and code enforcement,including efficiently and fairly handling 515 criminal prosecutions,2 appeals,7 aggressive dog designation cases (new this year) and 6 code enforcement cases in the first five and half months of FY2021. •Assist Capital Improvements Program and Parks and Recreation with completion of acquisition of property rights from CalPortland for the extension of the Santa Cruz River Shared Use Path (part of the C. H. Huckelberry Loop). •Continue to provide top-quality municipal criminal prosecution services,by ethically and efficiently prosecuting cases with the goal of achieving justice, and protecting victims' legal rights. •Assist with implementation of updated infrastructure improvement plans, land use assumptions,and development impact fees for Water, Wastewater, Streets and Parks. •Assist with all legal aspects of design and construction of the Town's new Multi-Generational Community Center and Aquatic Facility. LEGAL Overview The Marana Legal Department provides superior legal services to ensure that the Town is a safe,sustainable community with a high quality of life,now and in the future.We strive to achieve justice and to protect the Town by developing sound legal direction and strategies,protecting victims' rights, upholding the law with fairness and integrity,and maintaining a strong work ethic.The Legal Department provides legal advice to the Mayor and Council, the Town Manager’s Office and all Town departments,and directly or through outside counsel represents the Town in litigation.The Legal Department also prosecutes misdemeanor offenses and Town Code violations committed within the Town limits, working closely with the Police Department and Marana Municipal Court. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 83 Marana Town Council Regular Meeting May 17, 2022 Page 218 of 321Marana Town Council Regular Meeting May 17, 2022 Page 217 of 320 Department Summary | Legal FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% 105%84%90% FY2021 Actual FY2022 Actual FY2023 Target 100%100%95% 97%95%90% Key Performance Indicators Strategic Goals Provide timely and accurate legal advice to the Town Efficiently and effectively prosecute misdemeanor cases % of cases with initial victim notices sent out by first pretrial conference Ratio of cases disposed to cases filed % of ordinances/resolutions drafted within 30 days of request % of successful outcomes in personnel matters 84 Marana Town Council Regular Meeting May 17, 2022 Page 219 of 321Marana Town Council Regular Meeting May 17, 2022 Page 218 of 320 Department Summary | Legal Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 7.50 9.00 9.00 - % of town's FTEs 2.10% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $917,581 $1,112,888 $1,204,385 $91,497 Total Budget $917,581 $1,112,888 $1,204,385 $91,497 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $835,028 $957,344 $1,037,356 $80,012 (1) Contracted Services 77,565 143,244 164,029 20,785 (2) Operating Supplies & Equipment 4,988 12,300 3,000 (9,300) (3) Total Budget $917,581 $1,112,888 $1,204,385 $91,497 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023. Contracted Services -Increase to provide funding for outside counsel fees related to ongoing legal matters. Operating Supplies &Equipment -The decrease is primarily attributed to one-time funding for furniture and equipment related to a new position added in FY2022. 85 Marana Town Council Regular Meeting May 17, 2022 Page 220 of 321Marana Town Council Regular Meeting May 17, 2022 Page 219 of 320 Department Summary | Technology Services •Implemented multifactor authentication and single sign-on capabilities. •Implemented a mobile device management solution. •Developed a new project management intake and prioritization process. •Migrated the Town to a new Internet and WAN provider--increasing the Town's internet bandwidth by 500%. •Implemented SIEM and advanced threat detection security tools. •Migrate on premise email to Microsoft Office 365 - to include SharePoint on premise migration. •Select and implement a new permitting and licensing system. •Continue expansion of Town's cybersecurity initiatives. •Develop an Asset Management strategic plan. TECHNOLOGY SERVICES Overview The Technology Services Department provides Town departments with the leadership, skills and technology infrastructure that enable the effective, secure,and efficient use of technology solutions in support of the vision, principles and strategic goals of the Town of Marana. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 86 Marana Town Council Regular Meeting May 17, 2022 Page 221 of 321Marana Town Council Regular Meeting May 17, 2022 Page 220 of 320 Department Summary | Technology Services FY2021 Actual FY2022 Actual FY2023 Target 96.25%98%99% FY2021 Actual FY2022 Actual FY2023 Target 82%89%85% FY2021 Actual FY2022 Actual FY2023 Target 28 days 65 days 30 days FY2021 Actual FY2022 Actual FY2023 Target 79.58%76%80% FY2021 Actual FY2022 Actual FY2023 Target 3.85%4.49%2% Key Performance Indicators Strategic Goals Increase cybersecurity awareness Town-wide Increase cybersecurity awareness Town-wide Timely development of application features and functionality Efficient resolution of Town technology issues To increase the availability of Town network and server resources Network and servers availability Resolve incident tickets submitted to the Help Desk within the defined Service Level Objective Length of time new application features or tasks take to move from one status to another The average monthly percentage of staff completing security awareness training The average monthly percentage of staffing failing internal phishing tests 87 Marana Town Council Regular Meeting May 17, 2022 Page 222 of 321Marana Town Council Regular Meeting May 17, 2022 Page 221 of 320 Department Summary | Technology Services Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 14.00 18.00 20.00 2.00 % of town's FTEs 4.66% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $2,658,235 $3,583,367 $4,405,011 $821,644 Total Budget $2,658,235 $3,583,367 $4,405,011 $821,644 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $1,175,817 $1,682,092 $1,900,761 $218,669 (1) Contracted Services 1,099,438 1,480,325 2,239,894 759,569 (2) Operating Supplies & Equipment 315,008 420,950 264,356 (156,594) (3) Capital Outlay 67,973 - - - Total Budget $2,658,235 $3,583,367 $4,405,011 $821,644 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as wells as the addition of two new positions that will help enhance security measures and provide additional support to departments. Contracted Services -Increase is primarily associated with an increase to the cost of existing software as well as a number of new software including a new permitting and licensing system that will provide increased functionality to both staff and customers. Funding is also included for a hardware and equipment to replace existing aging equipment in a number of locations including Council Chambers. Operating Supplies &Equipment -This line item includes a number of one-time equipment purchases.Additional budget was included in the prior fiscal year to purchase equipment which was deferred during the onset of the pandemic.The current year reduction represents a return to the normal funding levels which include computer and police radio replacements. 88 Marana Town Council Regular Meeting May 17, 2022 Page 223 of 321Marana Town Council Regular Meeting May 17, 2022 Page 222 of 320 Department Summary | Development Services DEVELOPMENT SERVICES Overview To ensure that all departmental activities (Building Safety,Planning, Engineering, Environmental and Real Property)enhance and support the vision of the strategic plan by providing responsiveness to,and creating partnerships with the development community. Building Safety Division The Building Safety division is responsible for establishing the minimum requirements that safeguard public health. This is accomplished by adopting the most up-to-date technical building code and enforcement of that code through field inspection.The division collectively works with fire service agency within the Town to administer provisions of the fire code. The goal is to provide the highest level of service and to maintain the vision of the Town,by incorporating the strategic plan into the division's policies and procedures whenever possible. Planning Division The Planning division is dedicated to the physical,social and economic excellence of the Town through sound professional planning practices;consistent policy advice; active public participation and superior public service to promote the welfare and quality of life of the community.Planning is responsible for administering and implementing the General Plan, the Town Code and the Land Development Code.The division provides support and recommendations to the Town Council and Planning Commission to assist each in making decisions regarding land uses and development proposals.The division processes applications for new development and redevelopment within the Town such as site plan reviews,special use requests, planned development proposals, subdivision proposals and rezoning requests to ensure compliance with Town requirements. Engineering, Environmental, and Real Property Division The Engineering, Environmental and Real Property division is responsible for addressing the infrastructure needs throughout the Town. The Engineering division provides oversight of projects to ensure that private development follows Town ordinances and engineering practices,maintains the safety of the public and the environment,recommends mitigation measures to reduce impacts from development.The division manages the floodplain and community rating system and ensures environmental compliance for private development.The division ensures the Town's compliance with state and federal mandates as well as clears public infrastructure projects.In addition, the division manages the Town real property through acquisitions, permitting, and agreements. 89 Marana Town Council Regular Meeting May 17, 2022 Page 224 of 321Marana Town Council Regular Meeting May 17, 2022 Page 223 of 320 Department Summary | Development Services •Building Safety:Simplified permit reviews where permit techs/coordinator complete general plan review - over-the-counter issuance. •Planning: Planning staff,collaborating with other Town departments, delivered a major update to the Land Development Code,particularly zoning regulation,that was incorporated into the Town Code by the approval of Town Council.The updated Code streamlined regulation by the comprehensive use of tables and a easy to use matrix system that helps users find information quickly, while at the same time, reduces the size of the Code. •Environmental: Updating the Town’s storm water ordinance to comply with the new MS4 Permit. •Real Property: Bringing Real Property services and staff back in-house. •Development Engineering: Standardizing applications,forms and checklists as well as converting them to electronic submittals and fillable forms. •Building Safety:Continue with efficiencies in digital plan review and inspections,coordinate with Technology Services on digital document management and customer submittals. •Planning: Planning staff will continuously monitor the actual implementation and use of the updated Land Development Code by the tracking of any issues or Code conflicts that arise in order to determine,if and when,any additional revisions are required.Revisions to the Code will also be brought forward as new,pertinent information is generated by the completion of studies and master plans identified in the General Plan. •Environmental: Mapping of storm water outfalls for private development. •Real Property:Develop and make public a real property website with all of the Town’s property and conveyance documents. •Development Engineering: To streamline the permitting and inspection process. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 90 Marana Town Council Regular Meeting May 17, 2022 Page 225 of 321Marana Town Council Regular Meeting May 17, 2022 Page 224 of 320 Department Summary | Development Services FY2021 Actual FY2022 Actual FY2023 Target 1 Staff due to COVID 6 staff As needed 2 Staff due to COVID 6 staff As needed FY2021 Actual FY2022 Actual FY2023 Target 96%96%96 90%92%92 99.50%99%99 FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% FY2021 Actual FY2022 Actual FY2023 Target 17,224 17,172 17,500 FY2021 Actual FY2022 Actual FY2023 Target 95%95%95% 97%97%97%% of permits approved within assigned time frame Strategic Goals International Code Certifications received Model plan reviews completed within five days Single family dwelling plans reviewed within five days In-house plan reviews as a % of total plan reviews taken Perform inspections for building code compliance Build Code Compliance inspections performed To provide exceptional customer service through our Development and Utility Services % development of related projects reviewed within assigned time (first submittal) Streamline public processes to facilitate work with public and developers Key Performance Indicators Improve staff training, education, and certification levels Arizona Building Official Association code training sessions attended per year Ensure sufficient response to public for permitting and inspections Field inspections completed within 1 business day of request 91 Marana Town Council Regular Meeting May 17, 2022 Page 226 of 321Marana Town Council Regular Meeting May 17, 2022 Page 225 of 320 Department Summary |Development Services Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 30.00 31.00 35.00 4.00 % of town's FTEs 8.15% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $3,120,339 $3,175,614 $4,479,403 $1,303,789 Downtown Reinvestment Fund 10,040 333,555 213,700 (119,855) (4) Total Budget $3,130,379 $3,509,169 $4,693,103 $1,183,934 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $2,788,354 $2,780,638 $3,317,918 $537,280 (1) Contracted Services 246,693 230,628 844,148 613,520 (2) Operating Supplies & Equipment 59,848 70,828 203,537 132,709 (3) Capital Outlay 35,484 352,075 327,500 (24,575) (4) Restricted Budget - 75,000 - (75,000) Total Budget $3,130,379 $3,509,169 $4,693,103 $1,183,934 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as wells as the addition of four new positions,two of which were approved by Council mid-year in FY2022.New positions will help the department manage the greatly increased volume experienced due to the growth in development activity. Contracted Services -Increase primarily due to the inclusion of budget capacity for the development of a master plan identified in the 2040 General Plan and additional credit card fees,resulting from the greatly increased volume in permit issuance.Additional capacity has also been included for 3rd-party plan review on call services and for the creation of a drainage study reference document to be used by all engineers developing in the Town of Marana. Operating Supplies &Equipment -Increase is associated with one-time funding for furniture and equipment for the new positions and additional one-time purchases of equipment that will increase the efficiency of reviews for existing staff. Capital Outlay -Budget capacity includes funding for the purchase of two vehicles for the new positions as well as carry over capacity for the completion of the Marana Re- alignment project funded by the Downtown Reinvestment fund. 92 Marana Town Council Regular Meeting May 17, 2022 Page 227 of 321Marana Town Council Regular Meeting May 17, 2022 Page 226 of 320 Department Summary | Economic Development and Tourism •Tourism Master Plan Request For Proposal ready to launch. •Launched new shopping campaigns with El Imparcial to enhance reach to Mexico market. •Launched small-scaled military family program through SAAA to enhance visitation within regional drive markets. •Successfully attracted JD Russell, Southwest Gas, PSE Archery, and PVB Fabrications to the Town. •Platted and rezoned 55 acres at Airport for development opportunities. •Re-fresh and re-boot series of short promotional videos to target new visitor profile. •Migrate DiscoverMarana.org to new operating system with updated branding photos. •Develop and implement a professional studies program for high school upperclassmen, in conjunction with the Marana Unified School District, the Marana Chamber of Commerce,and the business community.This will serve as both a workforce development and business retention and expansion strategy. •Advance the development of Marana Main Street,in line with the Town's Economic Development Strategic Plan. •Continue to recruit, retain, and expand retail, commercial, and industrial tenants to the Town. OFFICE OF ECONOMIC DEVELOPMENT AND TOURISM Overview To provide clear direction and coordination of economic development and tourism activities in Marana by the building of public/private sector partnerships to attract and retain a diverse business and employment base,support new local businesses,develop amenities and attractions to create a world class destination and provide a high quality workforce. To ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to internal and external customers by the creation of those partnerships. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 93 Marana Town Council Regular Meeting May 17, 2022 Page 228 of 321Marana Town Council Regular Meeting May 17, 2022 Page 227 of 320 Department Summary | Economic Development and Tourism FY2021 Actual FY2022 Actual FY2023 Target 10% YoY increase 20%10% 100%100%100% 40%70%40% 1 cam- paign 1 cam- paign 1 cam- paign FY2021 Actual FY2022 Actual FY2023 Target 391%154%*200% 25%100%50% 1 2 2 10 13 15 *Compared to 2019 annual traffic, not 2020 Strategic Goals Influencing visitation and purchasing decisions in the Town of Marana Influencing travel stays (marketing campaigns) Increase of organic website traffic Increase personal responsive interactions Creating and innovating tourism products Key Performance Indicators To maintain a sustainable increase in living standards and quality of life in Marana Implementation of the Econ. Dev. Strategic Plan by marketing the four focus areas Increase of unsolicited inquiries Response rate on RFI within 24 hours of unsolicited inquiries Connecting people with decision making tools 94 Marana Town Council Regular Meeting May 17, 2022 Page 229 of 321Marana Town Council Regular Meeting May 17, 2022 Page 228 of 320 Department Summary | Economic Development and Tourism Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 3.50 3.50 3.50 - % of town's FTEs 0.81% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $199,894 $311,435 $315,461 $4,026 Bed Tax Fund 255,206 494,923 561,333 66,410 (2) Downtown Reinvestment Fund - 425,000 425,000 - PAG - Econ & Tourism 30,578 17,500 17,501 1 Total Budget $485,678 $1,248,858 $1,319,295 $70,437 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $298,818 $398,721 $402,711 $3,990 (1) Contracted Services 153,297 708,330 813,681 105,351 (2) Operating Supplies & Equipment 2,985 3,700 2,410 (1,290) Capital Outlay 30,578 17,500 17,501 1 (3) Restricted Budget - 120,607 82,992 (37,615) (4) Total Budget $485,678 $1,248,858 $1,319,295 $70,437 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023. Contracted Services -Increase primarily attributed to funding in the Bed Tax Fund toward the update of the Town's Discover Marana website. Capital Outlay -Associated with the installation of the TABY grant related artwork at the downtown roundabout in case the project is not completed by the end of FY2022. Restricted Budget - Restricted funding programmed to balance the Bed Tax Fund. 95 Marana Town Council Regular Meeting May 17, 2022 Page 230 of 321Marana Town Council Regular Meeting May 17, 2022 Page 229 of 320 Department Summary |Police •Achieved reaccreditation for the 3rd year. •Replaced weapons system from .40 cal to 9mm complete with red dot aiming system. •Implemented a Drone Program to assist with speeding up serious/fatal accident investigations, search for lost hikers and children, and search for fleeing suspects. •Maintain or exceed department clearance rates for crimes of violence as compared to the previous year. •Maintain or exceed department clearance rates for property crimes as compared to the previous year. •Improve our ranking on the safest cities in Arizona list from our 2021 ranking. POLICE Overview The mission of the Marana Police Department (MPD)is to provide unparalleled service and unwavering protection to every person in the Town of Marana and to do so with uncompromised integrity.We are committed to becoming the most well respected police department in the State of Arizona. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 96 Marana Town Council Regular Meeting May 17, 2022 Page 231 of 321Marana Town Council Regular Meeting May 17, 2022 Page 230 of 320 Department Summary | Police FY2021 Actual FY2022 Actual Projected FY2023 Target 33.2 34.9 36.6 11.5 10.9 10.4 17.1 16.2 15.4 0.90 0.86 0.81 23.0 21.8 20.8 Part 1 Property Crime rate per 1,000 (excludes shoplifting)10.6 10.1 9.5 Key Performance Indicators To maintain a safe community for all Marana residents, citizens, and visitors Maintain or reduce total number of part 1 crimes* (excluding shoplifting) per 1,000 residents as compared to the previous year Maintain or exceed department clearance rates for all part 1 crimes* as compared to the previous year Strategic Goals Maintain or reduce traffic collision rates based on total number of collisions per 1,000 residents as comparted to the previous year Part 1 Violent Crime rate per 1,000 Part 1 Property Crime rate per 1,000 (includes shoplifting) 97 Marana Town Council Regular Meeting May 17, 2022 Page 232 of 321Marana Town Council Regular Meeting May 17, 2022 Page 231 of 320 Department Summary | Police Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 121.00 127.00 127.00 - % of town's FTEs 29.57% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $14,372,575 $16,391,711 $25,308,683 $8,916,972 (1) Grants & Contributions Fund 1,337,605 1,468,154 767,149 (701,005) (5) RICO Fund 153,794 127,500 87,500 (40,000) Police Impound Fund 65,652 34,727 34,727 - Total Budget $15,929,626 $18,022,092 $26,198,059 $8,175,967 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $13,965,470 $15,278,959 $22,939,458 $7,660,499 (1) Contracted Services 351,730 605,206 673,821 68,615 (2) Operating Supplies & Equipment 1,443,271 1,502,927 1,551,072 48,145 (3) Capital Outlay 169,155 605,000 1,033,708 428,708 (4) Restricted Budget 30,000 - (30,000) Total Budget $15,929,626 $18,022,092 $26,198,059 $8,175,967 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to a one-time $6 million contribution into the department's pension fund to reduce the unfunded liability by about one third. Increase also includes compensation adjustments as a result of a compensation study being implemented in FY2023 as wells as the addition of six new positions,which include three officers, one sergeant and two detectives. Contracted Services -Increase is primarily attributed to additional budget capacity in anticipation of a change in internal policy which will charge the full deductible of claims to department budgets allowing for full costing of such expenses. Operating Supplies &Equipment -Increase attributed to a number of factors including increase fuel costs and other related operating costs associated with the addition of the six new positions as well as increased vehicle replacement charges as part of the Town's replacement program. 98 Marana Town Council Regular Meeting May 17, 2022 Page 233 of 321Marana Town Council Regular Meeting May 17, 2022 Page 232 of 320 Department Summary | Police 4 5 Grants &Contributions Fund -Funding is associated with a number of grant awards that help fund several Police Department programs.Capacity is allocated based on known award amounts and may be adjusted during the fiscal year as grants are renewed or if new grants and grant allocations are made available by grantors. Capital Outlay -Funding for vehicle purchases for the six new positions as well as carry over amounts from the prior year budget as the Town continues to deal with supply chain disruptions and potential delivery delays for vehicles already on order. 99 Marana Town Council Regular Meeting May 17, 2022 Page 234 of 321Marana Town Council Regular Meeting May 17, 2022 Page 233 of 320 Department Summary | Courts •Successfully installed and operated a publicly accessible computer kiosk in the court lobby for plaintiffs to use to initiate protective order petitions. •Court security officers successfully completed the Court Security Officer training academy and Firearms academy and are certified and authorized by the Arizona Supreme Court to carry firearms. •Completed construction and began utilization of the court's Jury Assembly Room. •Completed research regarding Town Public Defender and transferred project to Executive Branch for further review and possible implementation. •Began exploration of transitioning to paperless court files. •Continue exploration of transition to paperless court files. •Begin exploration of ways to improve the functionality of the court's case management system in conjunction with Technology Services and the Arizona Supreme Court. •Work to increase effectiveness of court monitored probation and diversion. •Continue working to provide robust resources to unrepresented parties appearing in Marana Court. COURTS Overview Marana Municipal Court adjudicates civil and criminal traffic,Town ordinance,and criminal misdemeanor offenses that occur within the Town limits,as well as issuing civil orders of protection and injunctions against harassment.The mission of Marana Municipal Court is to provide a forum for the fair,impartial,and efficient adjudication of those violations in an environment that is respectful and safe for all who interact with the justice system. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 100 Marana Town Council Regular Meeting May 17, 2022 Page 235 of 321Marana Town Council Regular Meeting May 17, 2022 Page 234 of 320 Department Summary | Courts FY2021 Actual FY2022 Actual FY2023 Target <1%<1%<1% 100%100%100% <1%<1%<1% FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% 100%100%100% FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% Percentage of qualified cases receiving court appointed counsel Key Performance Indicators Strategic Goals Promptly disburse monies received by the court, which are held in trust and payable as restitution, bonds, or fees Provide participants in the court system with necessary services for the fair adjudication of cases Provide for a forum for fair, impartial, and efficient adjudication of alleged violations in an environment that is respectful and safe Percentage of cases referred to judicial commission Percentage of qualified cases receiving interpreter services Percentage of timely disbursements for bond refunds, restitution orders, fees to other government agencies, and payment for services Percentage of cases adjudicated Percentage of cases with customer service complaints 101 Marana Town Council Regular Meeting May 17, 2022 Page 236 of 321Marana Town Council Regular Meeting May 17, 2022 Page 235 of 320 Department Summary | Courts Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 14.00 14.00 14.00 - % of town's FTEs 3.26% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $1,088,655 $1,247,301 $1,248,115 $814 JCEF Fund 320 131,805 131,805 - Fill the Gap Fund - 34,500 34,500 - Local Technology Fund 207,119 437,500 78,000 (359,500) (3) Total Budget $1,296,094 $1,851,106 $1,492,420 ($358,686) Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $1,002,652 $1,127,251 $1,138,915 $11,664 (1) Contracted Services 94,995 224,750 206,600 (18,150) (2) Operating Supplies & Equipment 12,128 149,105 146,905 (2,200) Capital Outlay 186,319 350,000 - (350,000) (3) Total Budget $1,296,094 $1,851,106 $1,492,420 ($358,686) 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023. Contracted Services -Decrease is primarily attributed in anticipated reduced costs for public defender services, jury fees and travel and training. Capital Outlay -The reduction represents the one-time contribution of funding in FY2022 from the Local Technology Fund toward the construction of the Court Jury Room addition. 102 Marana Town Council Regular Meeting May 17, 2022 Page 237 of 321Marana Town Council Regular Meeting May 17, 2022 Page 236 of 320 Department Summary | Public Works •FLEET-To have completed Sally Port Project and move in NLT end of FY2022 Budget. •Pavement Management Program. The Town is completing the preservation of 48 lane miles. •Completed MOC remodel for Public Works and new Gym. Completed Sally Port remodel for Fleet. •Upgraded decorative street lights in North Marana to LED, and installed advanced traffic signal management system and server. •Expand GPS Services to 142 vehicles due to vehicle growth. •Implement the Pavement Management Projects. •Initiate revisions to the Facilities Master Plan. •Expand traffic monitoring and implementation of traffic signal performance measures. •Implement the CIP projects on time,on budget and to the satisfaction of customers and stakeholders. PUBLIC WORKS Overview The Public Works Department is committed to providing the highest level of service and showcase Marana’s high standard of excellence while planning, designing, constructing, operating,and maintaining safe and reliable infrastructure for the community.The Department strives to spend taxpayer funds judiciously,execute cost-effective designs,and employ innovative ways to operate,improve,maintain,and enhance public facilities,roadways,bridges,sidewalks,ADA ramps,drainage-ways,landscaping,traffic signals,street lights, pavement markings,and Town fleet in an efficient manner and,subsequently,improve the quality of life in the Town. The airport which is a division of Public Works is presented as a separate department summary. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 103 Marana Town Council Regular Meeting May 17, 2022 Page 238 of 321Marana Town Council Regular Meeting May 17, 2022 Page 237 of 320 Department Summary | Public Works FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% FY2021 Actual FY2022 Actual FY2023 Target 5%5%5% FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% FY2021 Actual FY2022 Actual FY2023 Target 35%5%35% FY2021 Actual FY2022 Actual FY2023 Target 100%100%100% Key Performance Indicators Strategic Goals To ensure that capital improvement projects adhere to aesthetic standards To ensure that capital rehabilitation projects adhere to aesthetic standards To ensure that capital improvement projects advance the community's economic development l Increase the capacity of roadway corridors through innovational use of technologies and decrease traffic delays To maintain the Town's streets at an acceptable high level Continue with the Pavement Preservation five-year plan Percentage increase of roadway capacity plus percentage decrease of traffic delays Percent of projects that advance economic development goals Percent of rehabilitation projects that are able to improve upon the aesthetics of the corridor Percent of projects that are able to improve upon the aesthetics of the corridor 104 Marana Town Council Regular Meeting May 17, 2022 Page 239 of 321Marana Town Council Regular Meeting May 17, 2022 Page 238 of 320 Department Summary | Public Works Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 56.00 57.00 61.00 4.00 % of town's FTEs 14.20% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $5,528,080 $7,388,998 $9,927,376 $2,538,378 (6) Highway User Revenue Fund 3,700,904 3,970,048 4,834,644 864,596 (7) South Benefit Area Impact Fee 13,888 5,573,071 9,481,439 3,908,368 Northwest Benefit Area Impact Fee 3,118 23,754 1,311,588 1,287,834 Transportation Fund 9,421,469 14,670,602 25,356,356 10,685,754 Pima Association of Governments - 189,000 740,250 551,250 1/2 Cent Sales Tax - - 12,000,000 12,000,000 Other Agency - 8,510,000 8,288,533 (221,467) Regional Transportation - 750,000 7,300,000 6,550,000 Northeast Benefit Area Impact Fee 46,028 32,336 131,681 99,345 Other Capital Projects Fund 4,091,045 561,149 532,649 (28,500) Total Budget $22,804,533 $41,668,958 $79,904,516 $38,235,558 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $4,104,075 $4,592,264 $5,377,101 $784,837 (1) Contracted Services 3,358,703 4,349,029 4,782,449 433,420 (2) Operating Supplies & Equipment 366,083 565,313 790,446 225,133 (3) Capital Outlay 12,872,363 31,862,352 68,353,020 36,490,668 (4) Debt Service 1,145 - 1,500 1,500 Restricted Budget 2,102,164 300,000 600,000 300,000 (5) Total Budget $22,804,533 $41,668,958 $79,904,516 $38,235,558 1 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as wells as the addition of four new positions that will help continue to provide customer service to both our residents and departments and deal with the ever increasing volume of work.The positions include a project manager,a construction inspector,and a lead fleet technician.The budget was also impacted by the transfer of the Town Engineer position from the Town Manager's Office. 105 Marana Town Council Regular Meeting May 17, 2022 Page 240 of 321Marana Town Council Regular Meeting May 17, 2022 Page 239 of 320 Department Summary | Public Works 2 3 4 5 6 7 8 Restricted Budget -Costs in this line item are associated with restricted contingency items in the Highway User Revenue Funds such as emergency road repair,storm damage repairs and $400,000 in restricted funding for the Ina Road Bridge project that has not yet been reconciled and closed out by the Arizona Department of Transportation. General Fund -Increase is associated with the personnel and benefits changes noted above as well as inflationary costs,a number of maintenance and replacement costs, and capital projects including the emergency MMC generator upgrade and a roof replacement at the MOC. Highway User Revenue Fund -Increase is primarily associated with the purchase of equipment to replace old and aging vehicles including a 15 year old road grader. Budget capacity includes funding for the ADA compliance projects and carry-over funding for the pavement preservation program and some equipment that will not be delivered on time due to supply chain issues. Remaining Funds -Funding is programmed from several sources for a number of ongoing and new projects,including the Tangerine Widening and the Community and Aquatics Center.For more details please refer to the Town's Capital Improvement Plan section in this document. Contracted Services -Increase is primarily attributed to a number of facility related one- time projects,including cooling tower maintenance,flooring repairs,aging equipment replacement,and a remodel of the front desk receptionist area at MMC building A.In addition the increase was also impacted by higher costs for goods and services. Operating Supplies &Equipment -Increases is attributed to a number of factors,including higher costs due to inflation, impacting the cost of fuel and equipment, as well as, increase developer reimbursements from the Northeast Benefit Area Impact Fee fund due to increased growth and construction activity in that benefit area.One-time budget capacity was also included to replace aging jury box seats,courtroom seating and other furniture and equipment at the Court. Capital Outlay -Increases are associated with a number of new and ongoing projects including the Community and Aquatics project and multiple transportation projects. Please refer to the separate Capital Improvement Plan section in this document for more details on all capital projects. 106 Marana Town Council Regular Meeting May 17, 2022 Page 241 of 321Marana Town Council Regular Meeting May 17, 2022 Page 240 of 320 Department Summary | Parks & Recreation •Implementation of the Parks and Recreation 10 Year Master Plan, which features a 50,000+square foot Community Center,and a year-round aquatics facility that includes a competition pool and a recreation pool. These facilities were identified as priorities during the extensive Master Plan process which recorded more than 6,000 contacts with citizens. •Worked with developers to construct two new lighted soccer fields at Gladden Farms Community Park.The addition of these two fields to the Parks and Recreation inventory will greatly increase the number of teams/participants who participate in activities that use diamond shaped fields that can be accommodated in Marana. •The Central Arizona Project (CAP)Trailhead was officially opened with a ribbon cutting ceremony on October 30, 2021.Project partners joined the Town of Marana to celebrate the new highly accessible outdoor amenity.The opening of this new trail system in Marana continues to meet the Town Strategic Goals (i.e.Recreation – Provide diverse recreational opportunities that create economic benefits and a healthy lifestyle.) •Marana Parks and Recreation received three Arizona Parks and Recreation state awards.Winning entries were:1.)The Spread the Love Campaign –Outstanding Community or Neighborhood Special Event 2.)#SplashSavvy –Outstanding Aquatics Program 3.)#SplashSavvy –Outstanding Education Program. •The Parks and Recreation Department will work with the contracted design team to complete the design of the Marana Community Center and Aquatic Complex.This process will include public outreach, as well as input from internal stakeholder departments.The goal is to complete the design process in Fiscal Year 2023. •In 2022,the long awaited completion of the CalPortland portion of the Shared Use Path.This 1.8 mile section will connect North Marana to the entire Shared Use Path,and will continue to increase visitation to Marana’s seven properties located along the Santa Cruz River. •In FY2023 the Parks and Recreation will open the new Saguaro Bloom Community Park,which will contain two playgrounds,a dog park,lighted tennis and basketball courts,walking paths,and open turf area. PARKS & RECREATION Overview The Town of Marana Parks and Recreation department is dedicated to developing and implementing quality parks,trails,and leisure services for our community with a proud commitment to excellence,safety,and sustainability. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 107 Marana Town Council Regular Meeting May 17, 2022 Page 242 of 321Marana Town Council Regular Meeting May 17, 2022 Page 241 of 320 Department Summary | Parks & Recreation •Popular Parks and Recreation programs have seen drastic decreases in participation since the start of the pandemic.Parks and Recreation will seek to recapture public interest by working with staff to create safe recreation opportunities and by seeking partnerships that will allow for enhanced marketing and a greater reach to possible participants.We will seek to increase participation in the #RunMarana Race Series by more than 100%.Our goal will be to register a minimum of 800 participants for the series which will include; the Mother’s Day 55,Aquathon,Turkey Trot,Dirt Dash, and Egg Nog Jog. Fiscal Year 2022-23 Goals & Objectives (continued) 108 Marana Town Council Regular Meeting May 17, 2022 Page 243 of 321Marana Town Council Regular Meeting May 17, 2022 Page 242 of 320 Department Summary | Parks & Recreation FY2021 Actual FY2022 Actual FY2023 Target NA 29%75% FY2021 Actual FY2022 Actual FY2023 Target NA 44 88 FY2021 Actual FY2022 Actual FY2023 Target NA 348 800 Key Performance Indicators Strategic Goals Promote healthy and active lifestyles though dynamic programming, community partnerships, and high-quality recreational amenities for Marana residents and visitors. Capitalize on the uniqueness and value of the Sonoran Desert in our precreation programming, i l i d i i ff Maintain park facilities and spaces to the highest standard. % of daily park maintenance tasks tracked and recorded in Cartegraph # of Outdoor Recreation programs offered compared to previous year # of participants registered for #RunMarana race events 109 Marana Town Council Regular Meeting May 17, 2022 Page 244 of 321Marana Town Council Regular Meeting May 17, 2022 Page 243 of 320 Department Summary | Parks & Recreation Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 42.00 52.00 55.00 3.00 % of town's FTEs 12.81% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $4,182,710 $6,336,557 $8,390,053 $2,053,496 (4) Highway User Revenue Fund 1,695 378,500 524,050 145,550 (2) Park Impact Fee Fund 192,501 2,174,289 3,440,333 1,266,044 (4) Other Agency Capital Projects 29,510 2,058,000 - (2,058,000) (5) Total Budget $4,406,416 $10,947,346 $12,354,436 $1,407,090 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $2,609,191 $3,785,147 $4,195,556 $410,409 (1) Contracted Services 379,391 1,064,012 1,485,447 421,435 (2) Operating Supplies & Equipment 1,059,448 1,187,706 1,943,425 755,719 (3) Capital Outlay 358,386 4,910,481 4,730,008 (180,473) (4) Total Budget $4,406,416 $10,947,346 $12,354,436 $1,407,090 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023,as well as the re-assignment of the Special Events Coordinator from the Town Manager's Office and two new positions that will help provide much needed assistance in the areas of irrigation and maintenance for parks operations. Contracted Services -Increase is primarily attributed to increased costs for a number of items including fertilizer,herbicide,vehicle maintenance,sod for fields maintenance,and the first of a 5 year park electrical maintenance program.One time funding is also included for the resurfacing of the Heritage Park Splash Pad. Operating Supplies &Equipment -Increase is primarily attributed to increases of ongoing costs for a number of items including fuel,irrigation supplies,water utility costs,and a combination of increases for the Town's special events which include the one-time purchase of a Christmas tree. 110 Marana Town Council Regular Meeting May 17, 2022 Page 245 of 321Marana Town Council Regular Meeting May 17, 2022 Page 244 of 320 Department Summary | Parks & Recreation 4 5 Other Agency Capital Projects - FY2022 funding was primarily associated with the Community and Aquatics Center project which has been moved to the Half-Cent Sales Tax fund under the Public Works Department. Capital Outlay -Several projects have capacity either for design or construction in the current fiscal year including the El Rio Golf Course,the Gladden Farms Baseball Fields,the Honea Heights Park,East,and the Tangerine Sky Park, Phase 2,as well as carry over capacity for the ongoing Santa Cruz Shared Use Path at CalPortland project. 111 Marana Town Council Regular Meeting May 17, 2022 Page 246 of 321Marana Town Council Regular Meeting May 17, 2022 Page 245 of 320 Department Summary | Community and Neighborhood Services •Council Adopted the Town's first Neighborhood Preservation Ordinance. •Council Approved the first Code Enforcement Policy document. •Made significant update to Title 6, Animal Control, of the Town Code. •Established a retired American flag drop off location and program for proper destruction. •Creation of a Consolidated Plan for the Town's own Community Block Grant Program. •Create recycling opportunities for various household waste items. •Look at opportunities to bring free responsible pet ownership classes to Marana. COMMUNITY AND NEIGHBORHOOD SERVICES Overview Improving the quality of life for our residents and neighborhoods is the primary goal for Community and Neighborhood Services.Engaging the community in ongoing dialogue provides opportunities for the public and private sectors to:identify, refine and articulate needs;cooperatively problem-solve; collaboratively work to develop viable solutions to address needs;measure outcomes and celebrate successes; communicate regularly and clearly though relationships established by mutual trust and a shared vision. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 112 Marana Town Council Regular Meeting May 17, 2022 Page 247 of 321Marana Town Council Regular Meeting May 17, 2022 Page 246 of 320 Department Summary | Community and Neighborhood Services FY2021 Actual FY2022 Actual FY2023 Target 98%95%90% 35 40 50 35 50 45 FY2021 Actual FY2022 Actual FY2023 Target 114 100 125 265 295 300 568 657 700 53%54%55% Key Performance Indicators To enhance the community, protect property values, and engage the community Tons of refuse collected in community dumpsters provided in Neighborhoods Tons of refuse collected from utilization of the Community Trailer by residents/ communities Strategic Goals To provide needed animal services to residents to protect pets and limit shelter intake Return more pets to owners than are taken to shelter Increase the voluntary compliance by property owners on violation notices Increasing number registered users on Marana Pets App Number of pets receiving services from Town sponsored microchipping, vaccination, licensing, spay & neuter clinics Pets Microchipped at Town Events 113 Marana Town Council Regular Meeting May 17, 2022 Page 248 of 321Marana Town Council Regular Meeting May 17, 2022 Page 247 of 320 Department Summary | Community and Neighborhood Services Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 10.00 10.00 10.50 0.50 % of town's FTEs 2.44% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 General Fund $1,140,328 $1,172,319 $1,302,824 $130,505 (1) Community Development Block Grant 53,058 180,000 180,000 - Revolving Affordable Housing Fund 26,260 137,410 87,435 (49,975) (2) Total Budget $1,219,645 $1,489,729 $1,570,259 $80,530 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $840,046 $838,906 $944,545 $105,639 (1) Contracted Services 182,344 377,220 328,840 (48,380) (2) Operating Supplies & Equipment 129,311 270,103 296,874 26,771 (3) Capital Outlay 67,944 - - - Restricted Budget - 3,500 - (3,500) Total Budget $1,219,645 $1,489,729 $1,570,259 $80,530 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as wells as the addition one new part-time animal control officer. Contracted Services -Decrease is primarily attributed to a reduction in planned expenditures out of the Revolving Affordable Housing Fund which is budgeted so not to exceed projected available funding for FY2023. Operating Supplies &Equipment -Increase is primarily attributed to equipment needed for the new part-time animal control officer and vehicle replacement charges to be used in the future to replace existing vehicles and help ensure services are provided with no interruptions. 114 Marana Town Council Regular Meeting May 17, 2022 Page 249 of 321Marana Town Council Regular Meeting May 17, 2022 Page 248 of 320 Department Summary | Water •Replaced approximately 320 meters as part of the aging meter program. •Continued to maintain high levels of customer service and water system reliability during the global COVID-19 pandemic. •Completed the construction of the Tangerine W+ to X-Zone Booster Station. •Continued implementation of the asset management program and utilization of Cartegraph. •Recharged approximately 825 acre feet of treated effluent in FY2021-22 (ongoing). •Continue meter replacement program to replace 600 - 800 meters. •Complete construction of the Marana Park Reservoir and Equipping Marana Park Well. •Complete Impact Fee Study. •Complete Water Master Plan. •Complete implementation of new customer information system including new customer portal. WATER Overview Marana Water is committed to providing our customers with safe,reliable, efficient water and water reclamation services through utilization of the effective industry practices,state of the art technology,and the sustainable use of water resources. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 115 Marana Town Council Regular Meeting May 17, 2022 Page 250 of 321Marana Town Council Regular Meeting May 17, 2022 Page 249 of 320 Department Summary | Water FY2021 Actual FY2022 Actual FY2023 Target 668 288 744 FY2021 Actual FY2022 Actual FY2023 Target 6%4.17%5% Key Performance Indicators Strategic Goals Provide resources necessary to maintain the water distribution system and accurately account for water produced and consumed Continuous increase in number of water customers Number of new water customers Percent of lost and unaccounted for water 116 Marana Town Council Regular Meeting May 17, 2022 Page 251 of 321Marana Town Council Regular Meeting May 17, 2022 Page 250 of 320 Department Summary | Water Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 29.60 31.60 34.00 2.40 % of town's FTEs 7.92% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Water Operating Fund $5,912,293 $8,960,652 $9,285,022 $324,370 (1) Water Capital Fund 126,550 4,967,088 10,740,052 5,772,964 (4) Water Infrastructure 277,242 3,849,262 11,934,485 8,085,223 (4) Renewable Resources Fund 11,970 765,266 5,418,968 4,653,702 (4) Total Budget $6,328,055 $18,542,268 $37,378,527 $18,836,259 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $2,273,762 $2,799,225 $3,202,451 $403,226 (1) Contracted Services 1,636,989 2,316,696 2,021,391 (295,305) (2) Operating Supplies & Equipment 1,883,735 2,495,288 2,700,504 205,216 (3) Capital Outlay 145,402 9,112,286 27,360,151 18,247,865 (4) Debt Service 294,074 1,501,773 1,894,030 392,257 (5) Restricted Budget 94,094 317,000 200,000 (117,000) (6) Total Budget $6,328,055 $18,542,268 $37,378,527 $18,836,259 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as well as the addition of two new positions and an increase of an existing part time FTE to a full FTE that will help continue to provide quality service to customers and deal with the ever-increasing volume of work.The new positions include a Civil Engineer and a Water Conservation Specialist. The latter will only be funded for the second half of the year. Contracted Services -Decrease is primarily due to a reduction in sampling related amounts,which are being adjusted to a proper level after experiencing the first full year of the water treatment plant operations. Operating Supplies &Equipment -Increase is primarily attributed to higher costs for water rights (CAP,CAGRD).Also,a portion of the increase is due to higher costs for chlorine as a result of inflation. 117 Marana Town Council Regular Meeting May 17, 2022 Page 252 of 321Marana Town Council Regular Meeting May 17, 2022 Page 251 of 320 Department Summary | Water 4 5 6 Debt Service -Increase is due to budget capacity toward debt issuance costs to provide financing for the NWRRDS project,as half of the project is funded by impact fees which have not yet been collected. Restricted Budget -For unanticipated expenses,including emergency water hauling due to a possible well failure which would require the hauling of water in order to provide service to existing customers. Capital Outlay -The increase is attributed to a number of projects such as the Northwest Recharge and Recovery Distribution System (NWRRDS)and the Marana Park Reservoir and Well as well as,impact fee funding capacity if the opportunity arises to make new renewable water acquisitions.Capacity was also made available for the Continental Reserve 24-inch tie in project in case grant funding is made available through the Federal Government. For more details please refer to the Town's Capital Improvement Plan. 118 Marana Town Council Regular Meeting May 17, 2022 Page 253 of 321Marana Town Council Regular Meeting May 17, 2022 Page 252 of 320 Department Summary | Water Reclamation •Continued to work with local, state, and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system. •Completed the cleaning, CCTV, and manhole inspections of one quarter of the sanitary sewer conveyance system (~20 miles). •Completed construction of the Clark Farms Flow Splits and the Marana-Sanders 21-inch main. •Updated the Capacity, Management, Operations and Maintenance (CMOM) Plan. •Continued to implement the asset management program utilizing a Computerized Maintenance Management System (CMMS) - Cartegraph. •Successfully complete the design of the Sewer Conveyance System Project (Design/Build) in North Marana. •Successfully complete the 2nd Screw Press Project and the Marana WRF. •Successfully complete the Rillito Vista Lift Station Rehabilitation Project. •Clean, CCTV, and perform manhole inspections of the next quarter in the rotation of the sanitary sewer conveyance system (~20 miles). •Continue to work with local, state, and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system. WATER RECLAMATION Overview Marana Water is committed to providing our customers with safe,reliable, efficient water and water reclamation services through utilization of the effective industry practices,state of the art technology,and the sustainable use of water resources. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 119 Marana Town Council Regular Meeting May 17, 2022 Page 254 of 321Marana Town Council Regular Meeting May 17, 2022 Page 253 of 320 Department Summary | Water Reclamation FY2021 Actual FY2022 Actual FY2023 Target 506 252 605 FY2021 Actual FY2022 Actual FY2023 Target 1 2 0 Key Performance Indicators Strategic Goals Provide resources necessary to maintain safe, compliant and environmentally friendly operation of the sanitary sewer conveyance system Continuous increase in number of sewer customers Number of new sewer customers Number of sanitary sewer overflows 120 Marana Town Council Regular Meeting May 17, 2022 Page 255 of 321Marana Town Council Regular Meeting May 17, 2022 Page 254 of 320 Department Summary | Water Reclamation Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 7.00 7.00 8.00 1.00 % of town's FTEs 1.86% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Water Reclamation Operating Fund $2,523,971 $2,745,861 $3,531,393 $785,532 (4) Water Reclamation Capital Fund 578,970 6,058,000 9,468,962 3,410,962 (3) Water Reclamation Impact (Post SB)39,335 723,221 45,200 (678,021) (3) Total Budget $3,142,276 $9,527,082 $13,045,555 $3,518,473 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $577,130 $618,590 $761,501 $142,911 (1) Contracted Services 599,826 888,800 1,447,983 559,183 (2) Operating Supplies & Equipment 558,683 365,306 381,511 16,205 Capital Outlay 605,255 6,781,221 9,587,562 2,806,341 (3) Debt Service 801,382 873,165 866,998 (6,167) Restricted Budget - - - - Total Budget $3,142,276 $9,527,082 $13,045,555 $3,518,473 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023 as well as the addition of a new Water Reclamation Operator II needed for plant operations due to the continued strong growth and increased plant flows. Contracted Services -Increase is attributed to additional funding for one-time and ongoing system repairs,upgrades and rehabilitation that will help ensure the continued and uninterrupted system operations.Funding is also included for a sewer master plan and legal services. Capital Outlay - A number of ongoing projects are included in the FY2023 budget including the North Marana Sewer Interceptor Expansion,the Rillito Vista Lift Station upgrade and a second screw press for the water reclamation plant.For more details please refer to the Capital Improvement Plan.Impact fee funding was made available for the completion of the ongoing impact fee study. 121 Marana Town Council Regular Meeting May 17, 2022 Page 256 of 321Marana Town Council Regular Meeting May 17, 2022 Page 255 of 320 Department Summary | Water Reclamation 4 Water Reclamation Operating Fund -Increases primarily due to new position and compensation adjustments,along with increases costs for contracted services to ensure the continued maintenance and uninterrupted system operations. 122 Marana Town Council Regular Meeting May 17, 2022 Page 257 of 321Marana Town Council Regular Meeting May 17, 2022 Page 256 of 320 Department Summary | Airport •Conduct air traffic control Tower siting Study (FAA-Grant). •Construction of Runways 12-30 and Runways 3-21 MIRLs, Airport Beacon, and PAPIs (ADOT-Grant). •Construction of the J D Russell Company corporate aircraft hangar (East-Ramp). •Design West and East Hangar Apron Reconstruction (ADOT-Grant). •Runway 30 Safety Area Improvement Study (ADOT-Grant). •Apply for air traffic control tower environmental assessment (FAA-Grant). •Apply to Replace Existing AWOS with AWOS III P/T (ADOT-Grant). •ALP Update to reflect Runway 30 Safety Mitigation Project, ATCT Siting Study, and Land Releases (ADOT-Grant). •East Hangar Apron Reconstruction (ADOT-Grant). AIRPORT Overview The Airport department provides the community with a valuable general aviation air transportation resource that is part of the National Air Transportation System and enhances and promotes the aviation industry for the community while maintaining the highest level of safety and professional customer service.The department also markets and leases airport land for aviation related businesses and development. Fiscal Year 2021-22 Accomplishments Fiscal Year 2022-23 Goals & Objectives 123 Marana Town Council Regular Meeting May 17, 2022 Page 258 of 321Marana Town Council Regular Meeting May 17, 2022 Page 257 of 320 Department Summary | Airport FY2021 Actual FY2022 Actual FY2023 Target $275,000 $297,632 $300,000 FY2021 Actual FY2022 Actual FY2023 Target 1,500 1,683 1,800 FY2021 Actual FY2022 Actual FY2023 Target 88,000 91,838 93,000 Key Performance Indicators Strategic Goals Develop new airport hangars Increase airport corporate jet operations Increase land lease income Lease revenue Corporate jet operations Overall aircraft operations 124 Marana Town Council Regular Meeting May 17, 2022 Page 259 of 321Marana Town Council Regular Meeting May 17, 2022 Page 258 of 320 Department Summary | Airport Staff Summary FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Full-time Equivalents 3.00 3.00 4.00 1.00 % of town's FTEs 0.93% Expenditures By Fund FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Airport Operating Fund $856,828 $641,443 $629,423 ($12,020) Airport Capital Fund 268,812 3,953,418 5,541,436 1,588,018 (3) Total Budget $1,125,640 $4,594,861 $6,170,859 $1,575,998 Expenditures by Category FY2021 Actual FY2022 Adopted FY2023 Recom- mended Change FY2022 to FY2023 Personnel & Benefits $305,321 $295,278 $303,228 $7,950 (1) Contracted Services 48,246 142,365 243,215 100,850 (2) Operating Supplies & Equipment 44,195 62,800 63,400 600 Capital Outlay 89,960 3,953,418 5,561,016 1,607,598 (3) Restricted Budget 637,917 141,000 - (141,000) (4) Total Budget $1,125,640 $4,594,861 $6,170,859 $1,575,998 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to compensation adjustments as a result of a compensation study being implemented in FY2023,as well as the re-assignment of an administrative assistant to the Airport from the Town Manager's Office. Contracted Services -The increase is primarily associated with funding for airport surface maintenance and landscaping services in lieu of inmates in the event that inmates services are not available. Capital Outlay -Funding is for a number of airport related capital projects,including the continuation of the multi-year Control Tower project.The Town's match for the current fiscal year amount to approximately a half million dollars budgeted as a transfer out from the General Fund. Restricted Budget -Primarily associated with a one-time contractual obligation that was settled in the prior fiscal year. 125 Marana Town Council Regular Meeting May 17, 2022 Page 260 of 321Marana Town Council Regular Meeting May 17, 2022 Page 259 of 320 126 Marana Town Council Regular Meeting May 17, 2022 Page 261 of 321Marana Town Council Regular Meeting May 17, 2022 Page 260 of 320 CAPITAL IMPROVEMENT PLAN 127 Marana Town Council Regular Meeting May 17, 2022 Page 262 of 321Marana Town Council Regular Meeting May 17, 2022 Page 261 of 320 128 Marana Town Council Regular Meeting May 17, 2022 Page 263 of 321Marana Town Council Regular Meeting May 17, 2022 Page 262 of 320 CAPITAL IMPROVEMENT PROGRAM Fiscal Year 2022 – 2023 Tentative CIP Plan Overview The Fiscal Year 2022-2023 tentative Capital Improvement Plan (CIP) forecasts the Town’s capital investments over a five-year period. Capital investments involve major Town projects that have at least a five year useful life and at least a $100,000 total project budget. The CIP is both a fiscal and planning device that allows the Town to inventory and monitor all capital project costs, funding sources, departmental responsibilities, and timing schedules. Each year the CIP is reviewed within the context of ongoing Town, county, state, and federal planning programs and policies as well as the Town’s General and Strategic Plans. Capital improvements may include new construction or an expansion, upgrade, replacement, or other addition designed to improve, conserve, or maintain the value of Town assets or enhance service capacity and/or visual environment. At any given time, the Town has numerous capital projects in various stages that include the following: project planning, site selection, right-of-way acquisition, public hearing, utility relocation, site preparation, project agreement preparation, design, construction, and inspection. The first year of the CIP, along with any carry-forward of funds from the prior fiscal year, comprise the total budget for each CIP project beginning July 1 of the new fiscal year. The remaining four years of the CIP serve as a financial plan for capital investments. The five-year financial plan is reviewed and updated each year, and the Mayor and Council adopt the capital budget and the five-year financial plan after recommendations from staff and the public. The CIP committee met during the budget cycle to prioritize all requested CIP projects. The resulting recommendations were presented to the Town Council on March 22, 2022 at the Town Council CIP study session. Funding Sources The CIP presented incorporates a diverse financing plan. The plan not only utilizes development fees to ensure that new development is paying for cost associated with growth, but also includes funds from the General Fund that allow existing residents to contribute to the many projects that are planned. This is an important balance to maintain when a variety of projects are constructed which will benefit all residents of the community. Proceeds used for the various capital improvements projects may include: • Development related impact fees • Transportation sales tax funds (75% of the Town’s construction sales tax dollars are dedicated for transportation improvements) • Intergovernmental sources including: State of Arizona, Pima Association of Governments (PAG), Regional Transportation Authority (RTA) • American Rescue Plan Act (ARPA) • Water and sewer utility revenues 129 Marana Town Council Regular Meeting May 17, 2022 Page 264 of 321Marana Town Council Regular Meeting May 17, 2022 Page 263 of 320 • Water Infrastructure Financing Authority (WIFA) loans • Various grant and third-party contributions • General Fund revenues and reserves As shown by the following chart, the largest single CIP funding source comes from the Transportation Fund at nearly $25.0 million. This funding source accounts for the majority of the Town’s road infrastructure projects and the reconstruction of neighborhood subdivisions. Developer Fees are the second largest funding source at $22.9 million. These are impact fee revenues associated with construction and development of new or expanded road, park, water, and sewer related infrastructure. Intergovernmental revenues are another large source in the fiscal year 2022-2023 CIP at $21.8 million. They contain HURF and other agency type funds, including anticipated funding from the State of Arizona to be used for the Tangerine Road widening project and from possible state and federal aviation capital improvement grants. The American Rescue Plan Act (ARPA) was signed into law on March 11, 2021. Among the provisions was $350 billion to help states, counties, cities and tribal governments mitigate the effects of COVID-19 and make meaningful investments into the community. Under ARPA, certain capital investments related to water and sewer infrastructure are eligible to receive funding. As such, the Town has programmed several water and water reclamation projects for fiscal year 2022-2023. On October 19, 2021, the Town of Marana passed ordinance No. 2021.022, increasing the local sales tax rate from 2.0% to 2.5% to help fund the design and construction of a new multigenerational recreation and aquatic center. The Town has programmed $12.0 million for fiscal year 2022-2023, with additional funding scheduled in future years. To help ensure the required expansion and rehabilitation of critical water and sewer infrastructure, the Town has programmed $8.9 million in loan proceeds to be aimed at specific water and sewer infrastructure projects. General water and sewer revenues are also programmed in fiscal year 2022- 2023 at $5.1 million to assist with critical projects. General Fund, $4.2M, 4% Intergov., $21.8M, 19% Impact Fees, $22.9M, 20% Other, $0.7M, 1% Transportation Fund, $25.0M, 22% 1/2 Cent Sales Tax, $12.0M, 10% Loan Proceeds, $8.9M, 8% ARPA, $14.1M, 12% Utility Revenues, $5.1M, 4% CIP Funding Sources$114.8 Million 130 Marana Town Council Regular Meeting May 17, 2022 Page 265 of 321Marana Town Council Regular Meeting May 17, 2022 Page 264 of 320 Capital Improvement Program Summary The cumulative five-year CIP for the Town of Marana totals $327.9 million from FY2023 through FY2027. The chart below shows the breakdown by CIP category for the five-year period with road infrastructure being the largest of the categories at $135.0 million and airport related projects the second largest at $62.2 million. The tentative fiscal year 2022-2023 CIP totals $114.8 million and is approximately 50% of the tentative annual budget. Road infrastructure encompasses the largest portion of the tentative CIP at $52.2 million. Water related projects are the second largest at $27.2 million or 24% of the CIP program. A breakdown is shown below. A detailed summary of all CIP projects encompassed in the Town of Marana’s five-year CIP program can be found in the following table. Airport, $62.2M, 19% Buildings, $2.1M, 1% Parks & Public Goods, $60.7M, 18% Road Infrastructure, $135.0M, 41% Water, $49.0M, 15% Water Reclamation, $18.9M, 6% 5-Year CIP (FY2023-2027) $327.9 Million Airport, $5.9M, 5%Buildings, $2.1M, 1%Parks & Public Goods, $18.1M, 16% Road Infrastructure, $52.2M, 46% Water, $27.2M, 24% Water Reclamation, $9.5M, 8% FY2023 CIP by Category $114.8 Million 131 Marana Town Council Regular Meeting May 17, 2022 Page 266 of 321Marana Town Council Regular Meeting May 17, 2022 Page 265 of 320 FISCAL YEAR 2022-2023 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Project Name 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Grand Total ADA Compliance Program 200,000 200,000 200,000 200,000 800,000 Adonis Road Extension 25,175 25,175 Adonis Road Extension Phase 2 2,600,000 2,600,000 Adonis Subdivision Drainage Improvements 35,000 35,000 Airport Control Tower, Siting Study 136,329 136,329 Airport Control Tower 301,000 1,300,000 12,000,000 13,601,000 Airport Drainage Study 400,000 400,000 Airport Land Acquisition 323,962 323,962 Airport MIRL, Beacon, PAPI Light Replacement 1,635,285 1,635,285 Airport Northwest Well Rehabilitation 140,000 140,000 Airport Part 150 Noise Study 250,000 250,000 Airport Runway 30 Safety Study 16,641 16,641 Airport Security Fence 323,962 323,962 Airport Southeast Well Site Upgrade 675,000 675,000 Barnett Channel, Tangerine Farms ConArch 698,600 698,600 B-Zone Booster and Transmission Line 381,002 4,032,276 4,413,278 B-Zone Reservoir 65,250 552,450 617,700 CAP Subcontract - NIA Reallocation 220,581 215,500 215,500 215,500 867,081 Civic Center Dr, Electrical Improvements 278,500 278,500 Continental Ranch Park to Loop Extension 50,000 300,000 350,000 Continental Reserve 24-inch Tie-in 2,783,987 2,783,987 Cortaro Farms Beautification 120,000 120,000 Crossroads Park Entry Path Loop Improvements 90,000 90,000 C-Zone Booster 192,188 1,627,187 1,819,375 Dove Mountain Blvd & Moore Rd Signal 740,250 740,250 East Apron Reconstruction Phase 1 2,425,000 2,425,000 East Apron Reconstruction Phase 2 2,055,000 2,055,000 East Tangerine Water Pipeline Upsizing 2,579,742 2,579,742 El Rio Disc Golf 292,905 292,905 El Rio Preserve Expansion 85,000 400,000 485,000 El Rio Recreation Area Parking Lot 122,827 122,827 Gladden Farms Baseball Fields 541,043 541,043 132 Marana Town Council Regular Meeting May 17, 2022 Page 267 of 321Marana Town Council Regular Meeting May 17, 2022 Page 266 of 320 FISCAL YEAR 2022-2023 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Project Name 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Grand Total Gladden Farms Bike Park 200,000 800,000 1,000,000 Hartman Booster Station Electrical Upgrade 220,000 220,000 Heritage Park Pole Barn 115,051 115,051 Heritage Park Water Plant 315,741 5,012,382 5,328,123 Honea Heights Sewer Program 75,000 75,000 75,000 75,000 75,000 375,000 Honea Heights Park, East 200,000 850,000 1,050,000 Integrated Water Resources Plan & DAWS 406,850 406,850 LED Street Lighting AZ Pavilions 549,000 549,000 LED Street Lighting Near Crossroads Park 269,815 269,815 LED Street Lighting, Business Park Dr 420,000 420,000 Lon Adams Road Reconstruction 5,809,218 5,809,218 Marana Community Center & Aquatic Complex 12,000,000 35,000,000 47,000,000 Marana Gateway Monument Signage 160,000 160,000 160,000 480,000 Marana Main Street Extension 300,000 3,000,000 3,300,000 Marana Park Reservoir 4,462,387 4,462,387 Marana Park Well 1,206,980 1,206,980 Marana Park Well, Booster & Electrical Upgrade 220,000 220,000 Marana Road Realignment 213,700 213,700 Water Reclamation Facility 2nd Screw Press 1,176,570 1,176,570 MMC Campus Improvements 531,149 531,149 MMC Drainage Improvements 251,440 251,440 MMC Generator Upgrade 800,000 800,000 MMC Interior Lighting Improvements 258,000 258,000 MOC Parking Lot Reconstruction 150,000 150,000 MOC Roof & HVAC Replacement 300,000 300,000 MOC Security Walls, New Entry Gate 314,000 314,000 Moore Rd Rehabilitation from Sanders Rd to I-10 500,000 500,000 Moore Rd Rehabilitation East & West of Dove Mtn 220,000 220,000 Marana Police Department Console Modernization 218,108 218,108 New Renewable Water Resource Acquisition 4,444,750 4,444,750 8,889,500 North Marana Drainage Improvements 200,000 200,000 North Marana Pavement Rehabilitation Phase 2 550,000 550,000 133 Marana Town Council Regular Meeting May 17, 2022 Page 268 of 321Marana Town Council Regular Meeting May 17, 2022 Page 267 of 320 FISCAL YEAR 2022-2023 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Project Name 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Grand Total North Marana Sewer Interceptor 7,459,392 7,645,877 15,105,269 Northwest Recharge, Recovery, & Delivery System 9,884,621 4,170,578 14,055,199 Ora Mae Harn Park Facility Expansion 400,000 400,000 Oshrin Line Replacement 210,000 125,000 140,000 475,000 Oshrin Well Rehabilitation 140,000 140,000 Palo Verde Well Rehabilitation 140,000 140,000 Picture Rocks Interconnect 183,563 1,370,600 1,554,163 Pines Settlement Repair 1,210,000 1,210,000 Pioneer Well Electrical Upgrade 220,000 220,000 Postvale Rd. to Grier Rd. Rehabilitation Phase 2 260,000 260,000 Rillito Village Tr. Drainage Improvements 795,815 795,815 Rillito Vista Lift Station Upgrade 671,400 671,400 Rwy 30 Safety Mitigation 150,000 150,000 Runway 3-21, Taxiway B2 Reconstruction, Hangar 6 Removal 1,127,924 6,000,000 7,127,924 Saguaro Bloom Community Park, Phase 2 350,000 3,000,000 3,350,000 Saguaro Bloom Generator Replacement 120,000 120,000 Sandario Well Rehabilitation 140,000 140,000 Sanders Rd 24-inch Water Line 356,095 4,522,407 4,878,502 Santa Cruz Shared Use Path, at Calportland 2,289,290 2,289,290 SCADA & Integrated Telemetry 232,884 300,000 532,884 Sewer Conveyance System Rehabilitation 41,600 661,282 552,533 574,635 1,830,050 Silverbell Rd. Sidewalk, Twin Peaks to Coachline 315,000 315,000 Silverbell Rd. Widening, Ina Rd. to Sunset Rd.400,000 2,000,000 2,400,000 South Marana Pavement Rehabilitation Phase 2 600,000 600,000 Streets Impact Fee Study 60,347 60,347 TABY Downtown Artwork 17,501 17,501 Tangerine 16-Inch with Break Tanks 560,700 100,000 660,700 Tangerine Farms Rd. Extension 2,800,000 10,000,000 9,000,000 21,800,000 Tangerine Farms Rd. Irrigation Improvements 120,000 600,000 720,000 Tangerine Rd. Widening Phase 2A 15,745,081 13,443,452 29,188,533 Tangerine Rd. Widening Phase 2B 21,286,848 15,000,000 36,286,848 Tangerine Sky Park Phase 2 200,000 1,100,000 1,300,000 134 Marana Town Council Regular Meeting May 17, 2022 Page 269 of 321Marana Town Council Regular Meeting May 17, 2022 Page 268 of 320 FISCAL YEAR 2022-2023 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Project Name 2022-2023 2023-2024 2024-2025 2025-2026 2026-2027 Grand Total Taxiway A Reconstruction 700,000 8,860,000 9,560,000 Taxiway C Reconstruction 190,000 2,310,000 2,500,000 Taxiways B and E Lighting Upgrade 1,650,000 1,650,000 Tortolita Preserve Improvements 259,549 259,549 Town Street Lighting Program 100,000 100,000 100,000 100,000 100,000 500,000 Twin Peaks Rd. & Sandario Rd. Intersection 1,130,657 1,130,657 Twin Peaks Rd. Rehabilitation 450,000 450,000 Twin Peaks Rd. Restoration to West Town Limits 300,000 5,000,000 5,300,000 Twin Peaks Rd. at Rattlesnake Pass Widening 17,523,323 17,523,323 Water Impact Fee Study 106,337 106,337 Water Operations New Field Office 40,000 360,000 400,000 Water Quality Blend Evaluation 120,000 120,000 West Apron Reconstruction Phase 1 1,027,181 2,250,000 3,277,181 West Apron Reconstruction Phase 2 7,290,000 7,290,000 Grand Total 114,802,697 91,789,003 34,186,595 40,799,047 46,311,663 327,889,005 135 Marana Town Council Regular Meeting May 17, 2022 Page 270 of 321Marana Town Council Regular Meeting May 17, 2022 Page 269 of 320 136 Marana Town Council Regular Meeting May 17, 2022 Page 271 of 321Marana Town Council Regular Meeting May 17, 2022 Page 270 of 320 OPERATING CAPITAL AND PROJECTS 137 Marana Town Council Regular Meeting May 17, 2022 Page 272 of 321Marana Town Council Regular Meeting May 17, 2022 Page 271 of 320 138 Marana Town Council Regular Meeting May 17, 2022 Page 273 of 321Marana Town Council Regular Meeting May 17, 2022 Page 272 of 320 Operating Capital and Projects Operating capital and projects capture costs associated with the repair and maintenance of capital assets, replacement of equipment, studies, and all other project type costs that do not result in the acquisition or construction of a capital infrastructure asset. Operating Capital and Projects Tentative Budget Town Manager Master Transportation Plan 320,000 Website Implementation 34,400 Total for Town Manager $354,400 Town Clerk 2022 Scheduled elections 90,000 Restricted – in the event of an unscheduled special election 60,000 Total for Town Clerk $150,000 Finance New Software for Budget report 30,000 Total for Finance $30,000 Technology Services New Permitting/Licensing System 275,000 Council Chambers Display Replacements 30,000 Computer Replacements 150,000 Police Radio Replacements 40,000 Total for Technology Services $495,000 Development Services Master Plan Development– per 2040 General Plan 300,000 Development of Drainage Study Reference Document 50,000 IPlan Tables for Plan Examiners 90,000 Total for Development Services $440,000 Police MPD Console Modernization – carry over 75,108 Total for Police $75,108 Public Works Furniture Replacement 65,000 Sally Port setup project - MMC 40,800 Facilities Master Plan – continued 50,000 MMC Remodel of Receptionist Area 135,000 139 Marana Town Council Regular Meeting May 17, 2022 Page 274 of 321Marana Town Council Regular Meeting May 17, 2022 Page 273 of 320 Operating Capital and Projects Tentative Budget Furniture for Courts 85,000 Replacement of aging HVAC, Bard Units & Water Heaters 137,000 Propane Fuel Tank at MOC 20,000 MOC Building L remodel and Locker Rooms 55,000 MMC 3rd Floor Balcony Tile Replacement 25,000 Total for Public Works $612,800 Parks and Recreation Recreation Management Software 45,000 40 Foot Christmas Tree 200,000 Continental Ranch & Crossroads Park Appliance Replacement 28,000 Pro Force Debris Blower 9,775 Field Pro 6040 40,600 Kubota RTV 16,000 Kickbroom Towable Sweeper 34,500 Resurfacing Splash Pad 130,000 Total for Parks and Recreation $503,875 Community and Neighborhood Services CDBG Program Consolidate Plan Consulting Services 50,000 Total for Community and Neighborhood Services $50,000 Water Operating Water Master Plan Update 65,320 Total for Water Operating $65,320 Wastewater Operating Sewer Master Plan Update 59,433 Saguaro Bloom Lift Station Grinder 185,000 Towable Generator 30,000 UV Weir replacement 76,500 WRF Sand Filter Rehabilitation 120,000 Sand Filter Compression Replacement 90,000 Total for Wastewater Operating $560,933 Airport Operating Surveillance Cameras/Security 50,000 Toro Mower Replacement 19,580 Total for Airport Operating $69,580 New Vehicle Purchases (Not part of replacement program) Vehicles for 4 Police Officers & 2 Detectives 403,600 140 Marana Town Council Regular Meeting May 17, 2022 Page 275 of 321Marana Town Council Regular Meeting May 17, 2022 Page 274 of 320 Operating Capital and Projects Tentative Budget Vehicle for Building Inspector 43,400 Vehicle for Fleet Superintendent 45,400 Vehicles for Irrigation Control Technician and Maintenance Associate III 120,000 Vehicle for Traffic Manager 36,700 Vehicle for Engineering Specialist 43,400 Vehicles for Construction Inspector and Project Manager 86,800 Vehicle for Facilities Compliance Specialist 36,500 Vehicle for Crime Scene Unit - Van 87,000 Vehicle for Water Reclamation Operator II 43,400 Total for New Vehicle Purchases $946,200 Vehicle Replacements* Unit 574-2013 Tahoe SSV PPV 4x4 89,100 Unit 576-2013 Chevy Caprice 86,350 Unit 583-2013 Chevy Caprice 86,350 Unit 594-2014 Tahoe PPV 86,350 Unit 597-2014 Tahoe PPV 86,350 Unit 598-2014 Tahoe PPV 86,350 Unit 1002-2014 Tahoe SSV PPV 4x4 89,100 Unit 1019-2015 Tahoe PPV 86,350 Unit 1021-2015 Tahoe PPV 86,350 Unit 606-2001 GMC 6500 Series 140,250 Unit 845-2003 Ingersol Rand Bobcat 79,200 Unit 2015-2010 Ford F150 Super Cab 4x4 54,450 Unit 2024-2012 E450 Passenger Bus 86,790 Unit 430-2004 Chevy Silverado Crew Cab 4x4 74,800 Unit 614-2011 Ford F640 Super 162,700 Unit 2100 – Ford Explorer (due to accident) 38,000 Road Grader Replacement – HURF 450,000 Vermeer V2501D Replacement -HURF 52,250 Brush Chipper BC 100XL - HURF 58,000 Carry-forward purchases** 6 PD Units: 573-2013, 1015-2015, 525-2010, 545-2011, 580-2013, 593-2014 390,000 Unit 1024-2016 Ford Fusion 32,000 Unit 2051-2015 Ford Explorer SUV 38,000 New Vehicles for 5 new police officers (FY2022) 325,000 New Vehicle for Parks new position – Maintenance III (FY2022) 38,750 Total for Vehicle Replacements $2,802,840 Grand Total $ 7,156,056 141 Marana Town Council Regular Meeting May 17, 2022 Page 276 of 321Marana Town Council Regular Meeting May 17, 2022 Page 275 of 320 * Vehicle Replacements reflect the use of replacement dollars set aside in previous fiscal years and reflect the organization’s commitment in ensuring employees have safe and reliable vehicles and equipment needed to provide a high level of service. **Some vehicle replacements presented above were scheduled for purchase in the prior year, but a shortage of components will delay delivery by the manufacturer until fiscal year 2023-2023. Thus, the corresponding vehicles and updated budget amounts were carried forward to this year’s proposed budget. 142 Marana Town Council Regular Meeting May 17, 2022 Page 277 of 321Marana Town Council Regular Meeting May 17, 2022 Page 276 of 320 Capital Projects A complete list of the Town’s five year Capital Improvement Plan is included in a different section of this document. The following projects and initiatives, being funded in part or in whole by the General Fund, are being considered in the 2022-2023 fiscal year budget process and are currently factored in when calculating the estimated ending fund balance for fiscal year 2022-2023. Many of these projects were included in the prior year budget and are being continued into the current year budget. Project* Description Tentative budget Civic Center Dr., Electrical Improvements Electrical improvements at Civic Center Drive roundabout $270,500 El Rio Preserve Expansion Design to increase recreational and educational programming at El Rio Preserve 85,000 Crossroads Park Entry Path Improvements Update the loop entry to park for walkers and cyclists 90,000 El Rio Disc Golf course For the design of the El Rio Disc Golf course 52,905 El Rio Recreation Area Parking Lot To create additional parking at the El Rio Recreation area 132,347 Heritage Park Pole Barn To repair/replace the Heritage Park Pole Barn which is structurally compromised 97,223 Marana Gateway Monument Signage Create permanent structures at key Marana roadways and intersections 160,000 Tortolita Preserve Improvements For the design of improvements at the Tortolita Preserve trailhead 121,549 Tangerine Sky Park, Phase 2 Design for the expansion of the Park 200,000 Town Street Lighting Program Continued funding toward lighting at specific Town locations 100,000 MMC Generator Upgrade Replace and upgrade aging generator to provide coverage to all electrical systems 800,000 MPD Console Modernization Replacement of consoles and furniture for dispatchers 75,108 MMC Interior Lighting Improvements Conversion of existing lighting to LEDs 258,000 MOC Roof & HVAC Replacement Replace aging roof and HVAC equipment 300,000 MOC Security Walls & New Entry Gate Security and safety improvements at the MOC 314,000 MMC Building A Waterproofing and Drainage Improvements Funding to address water related damage to MMC Building A 122,993 Total for General Fund $3,179,625 * Some of the projects above started construction in fiscal year 2022 and will be completed in fiscal year 2022- 2023. Thus, amounts presented above reflect estimates of budget appropriation that may be needed to finish the projects and may be adjusted further prior to the issuance of the final budget. 143 Marana Town Council Regular Meeting May 17, 2022 Page 278 of 321Marana Town Council Regular Meeting May 17, 2022 Page 277 of 320 144 Marana Town Council Regular Meeting May 17, 2022 Page 279 of 321Marana Town Council Regular Meeting May 17, 2022 Page 278 of 320 CARRY FORWARD REQUESTS 145 Marana Town Council Regular Meeting May 17, 2022 Page 280 of 321Marana Town Council Regular Meeting May 17, 2022 Page 279 of 320 146 Marana Town Council Regular Meeting May 17, 2022 Page 281 of 321Marana Town Council Regular Meeting May 17, 2022 Page 280 of 320 Carry Forward Requests The following items, present select projects that were requested for carry forward into the fiscal year 2022-2023 budget. The amounts included within this section are projected carry forward, and only reflect the request to expend remaining budget approved in the prior fiscal year. Transportation related, infrastructure projects and impact fee funded projects are not included below. A complete list of the Town’s five year Capital Improvement Plan is included in a different section of this document. Carry Forward Requests - Updated Tentative budget Police Vehicles for new officer positions 325,000 MPD Console Modernization 75,108 Total for Police $400,108 Public Works Vehicle for Custodian position 36,500 MMC Interior Lighting Improvements 158,000 MOC Security Walls & New Entry Gate 314,000 Civic Center Dr., Electrical Improvements 74,150 MMC Building A Waterproofing and Drainage Improvements 108,448 Total for Police $691,098 Parks and Recreation El Rio Recreation Area Parking Lot 132,347 Heritage Park Pole Barn 97,223 El Rio Disc Golf Course 52,905 F350 Crew Cab 38,750 Total for Parks and Recreation $321,225 Vehicle Replacements Vehicles from the FY2022 planned replacements 460,000 Total for Vehicle Replacements $460,000 General Fund Total $1,872,431 147 Marana Town Council Regular Meeting May 17, 2022 Page 282 of 321Marana Town Council Regular Meeting May 17, 2022 Page 281 of 320 148 Marana Town Council Regular Meeting May 17, 2022 Page 283 of 321Marana Town Council Regular Meeting May 17, 2022 Page 282 of 320 AUTHORIZED PERSONNEL 149 Marana Town Council Regular Meeting May 17, 2022 Page 284 of 321Marana Town Council Regular Meeting May 17, 2022 Page 283 of 320 150 Marana Town Council Regular Meeting May 17, 2022 Page 285 of 321Marana Town Council Regular Meeting May 17, 2022 Page 284 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Town Manager Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Town Manager 1.00 1.00 1.00 1.00 - - - Executive Assistant to the Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Engineer - - - - 1.00 1.00 - Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 - Assistant to the Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Communication and Marketing Division Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Communications Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Graphics Designer 1.50 1.50 1.50 1.50 1.50 - - Visual Communications Designer - - - - - 1.50 2.50 Special Events Division Special Events Coordinator 1.00 1.00 1.00 1.00 1.00 - - Special Events Programmer 1.00 1.00 1.00 1.00 - - - Total Town Manager Office 11.50 11.50 11.50 11.50 10.50 9.50 8.50 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Records Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Total Town Clerk 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Risk Manager - - - - 1.00 1.00 1.00 Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 HRIS Administrator - - - - - - 1.00 Human Resources Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 151 Marana Town Council Regular Meeting May 17, 2022 Page 286 of 321Marana Town Council Regular Meeting May 17, 2022 Page 285 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Human Resources, continued Safety Division Emergency Management and Safety Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Safety Compliance Specialist - - - - - - 1.00 Total Human Resources 7.00 7.00 7.00 7.00 8.00 8.00 10.00 Finance Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Manager - - - - 1.00 1.00 1.00 Revenue & Customer Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Budget Analyst - - 1.00 1.00 1.00 1.00 1.00 Budget Analyst 1.00 1.00 - - - - - Payroll Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Payroll Technician - - - - - - 1.00 Procurement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Procurement Buyer - - - - - - 1.00 Financial Specialist - - - - 1.00 1.00 1.00 Procurement Agent 1.00 1.00 1.00 1.00 - - - Grants Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Accountant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Senior Accounting Associate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Associate 0.75 0.75 0.75 0.75 0.75 0.75 1.00 License & Tax Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 0.50 0.50 - - - Asset Systems Manager 1.00 1.00 1.00 1.00 - - - Customer Service Representative 2.00 2.00 2.00 2.00 2.00 2.00 3.00 Total Finance 16.25 16.25 16.25 16.25 15.75 15.75 19.00 Legal Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Town Attorney 1.00 1.00 1.00 1.00 1.00 2.00 2.00 Associate Town Attorney 1.00 1.00 1.00 1.00 1.00 - - 152 Marana Town Council Regular Meeting May 17, 2022 Page 287 of 321Marana Town Council Regular Meeting May 17, 2022 Page 286 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Legal, continued Paralegal - - - - 1.00 - - Senior Legal Assistant - - - - - 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Legal Document Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Legal Clerk - - - - 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 0.50 0.50 - - - Total Legal Department 7.50 7.50 7.50 7.50 9.00 9.00 9.00 Technology Services Technology Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Services Deputy Director - - - - - - 1.00 Technology Manager 2.00 2.00 2.00 2.00 1.00 1.00 1.00 Technology Supervisor - - - - 2.00 2.00 2.00 Senior Network Administrator 1.00 1.00 1.00 1.00 1.00 2.00 2.00 Network Administrator 1.00 1.00 1.00 1.00 1.00 - - Database Administrator 1.00 1.00 1.00 1.00 - - - Software Developer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Technology Support Supervisor - - - 1.00 1.00 1.00 1.00 Technology Support Specialist II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Technology Support Specialist I 1.00 1.00 1.00 - - - 1.00 Asset Systems Manager - - - - 1.00 1.00 1.00 Assets Coordinator - - - - 3.00 3.00 3.00 Total Technology Services 14.00 14.00 14.00 14.00 18.00 18.00 20.00 Office of Economic & Tourism Development Director of Economic and Tourism Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Tourism & Marketing Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Economic Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Graphics Designer 0.50 0.50 0.50 0.50 0.50 - - Visual Communications Designer - - - - - 0.50 0.50 Total Office Economic & Tourism Development 3.50 3.50 3.50 3.50 3.50 3.50 3.50 153 Marana Town Council Regular Meeting May 17, 2022 Page 288 of 321Marana Town Council Regular Meeting May 17, 2022 Page 287 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Community & Neighborhood Services Community & Neighborhood Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Community Outreach Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Community Services Specialist 1.00 - - - - - - Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Division Chief Code Enforcement & Animal Control Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Animal Services Division Animal Control Officer 3.00 3.00 3.00 3.00 3.00 3.00 3.60 Total Community & Neighborhood Services 10.00 10.00 10.00 10.00 10.00 10.00 10.60 Development Services Development Services Administration Development Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Supervisor - 1.00 1.00 1.00 1.00 - - Development Services Analyst 1.00 1.00 Business Process Analyst 1.00 - - - - - - Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Safety Chief Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief Building Inspector 1.00 1.00 1.00 1.00 - - - Senior Plans Examiner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Inspector II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Building Inspector I 1.00 1.00 2.00 2.00 2.00 3.00 3.00 Permit Clerk 3.00 3.00 2.00 2.00 1.00 - - Development Coordinator 1.00 1.00 1.00 1.00 2.00 - - Business Process Supervisor - - - - - 1.00 1.00 Permit Technician - - - - - 3.00 3.00 154 Marana Town Council Regular Meeting May 17, 2022 Page 289 of 321Marana Town Council Regular Meeting May 17, 2022 Page 288 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Development Services, continued Engineering Development Services Deputy Director - - - - 1.00 1.00 1.00 Town Engineer 1.00 1.00 1.00 1.00 - - - Engineering Deputy Director 1.00 1.00 1.00 1.00 - - - Civil Engineer - - - - 1.00 1.00 1.00 Environmental Project Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Specialist - - - - - - 1.00 Engineering Specialist 2.00 2.00 2.00 2.00 2.00 2.00 3.00 Development Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Development Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Real Property Manager - - - - 1.00 1.00 1.00 Real Property Coordinator - - - - 1.00 1.00 1.00 Senior Executive Assistant 1.00 1.00 1.00 1.00 1.00 - - Planning Planning Manager - - - - 1.00 1.00 1.00 Development Coordinator - - - - - 1.00 1.00 Principal Planner 1.00 1.00 1.00 1.00 - - - Senior Planner 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Total Development Services Department 30.00 30.00 30.00 30.00 31.00 33.00 35.00 Police Chief of Police 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Chief of Police 1.00 1.00 1.00 1.00 1.00 - - Police Captain 1.00 1.00 1.00 1.00 1.00 2.00 2.00 Police Lieutenant 2.00 2.00 3.00 3.00 3.00 4.00 4.00 Police Sergeant 11.00 11.00 13.00 13.00 14.00 14.00 15.00 Police Officer 74.00 74.00 66.00 66.00 70.00 70.00 74.00 Police Detective - - 5.00 5.00 5.00 5.00 6.00 Police Records Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Police Telecommunications Manager 1.00 1.00 1.00 1.00 1.00 - - Police Telecommunications Supervisor 1.00 1.00 1.00 1.00 2.00 2.00 2.00 Dispatcher 13.00 13.00 13.00 13.00 13.00 13.00 13.00 Police Records Specialist 2.00 2.00 2.00 2.00 2.00 2.00 2.00 155 Marana Town Council Regular Meeting May 17, 2022 Page 290 of 321Marana Town Council Regular Meeting May 17, 2022 Page 289 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Police, continued Police Records Clerk 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Crime Scene Property & Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Property & Evidence Records Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 1.00 1.00 - - Senior Crime Analyst - - - - - 1.00 1.00 Crime Scene Specialist 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Administrative Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Customer Service Representative - - - - 1.00 1.00 1.00 Customer Service Clerk 1.00 1.00 1.00 1.00 - - - Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Police Department 121.00 121.00 121.00 121.00 127.00 127.00 133.00 Courts Town Magistrate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Operations Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Security Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Courtroom Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Clerk 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Senior Court Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Courts 14.00 14.00 14.00 14.00 14.00 14.00 14.00 Public Works Public Works Administration Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 156 Marana Town Council Regular Meeting May 17, 2022 Page 291 of 321Marana Town Council Regular Meeting May 17, 2022 Page 290 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Public Works, continued Fleet Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Lead Fleet Technician 1.00 1.00 1.00 1.00 1.00 1.00 2.00 Fleet Technician II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Fleet Technician I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Streets Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician I 1.00 1.00 1.00 - - - - Signs & Markings Technician - - - 1.00 1.00 1.00 1.00 Signs & Marking Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor 2.00 2.00 2.00 2.00 1.00 2.00 2.00 Equipment Operator II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Equipment Operator I 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Maintenance Associate III 7.00 7.00 7.00 7.00 3.00 5.00 5.00 Maintenance Associate II 4.00 4.00 4.00 4.00 4.00 1.00 1.00 Maintenance Associate I 1.00 1.00 1.00 1.00 4.00 4.00 4.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Engineering Specialist - - - - - 1.00 1.00 Engineering Specialist 1.00 1.00 1.00 1.00 1.00 - - Assets Coordinator 1.00 1.00 1.00 1.00 - - - Facilities Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Facilities Tradesman 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Facilities Technician II 2.00 2.00 2.00 2.00 3.00 3.00 3.00 Facilities Technician I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Custodian II - - - - 1.00 - - Lead Custodian - - - - - 1.00 1.00 Custodian I - - - - 3.00 - - Custodian - - - - - 3.00 3.00 157 Marana Town Council Regular Meeting May 17, 2022 Page 292 of 321Marana Town Council Regular Meeting May 17, 2022 Page 291 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Public Works, continued Capital Improvement Program Town Engineer - - - - - - 1.00 CIP Engineering Division Manager 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Project Manager 3.00 3.00 3.00 3.00 3.00 3.00 4.00 CIP Process Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Construction Inspector 3.00 3.00 3.00 3.00 3.00 3.00 4.00 Right of Way Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Project Coordinator - CIP 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Engineering Document Clerk 1.00 - - - - - - Real Property Coordinator - 1.00 1.00 1.00 - - - Total Public Works Department 56.00 56.00 56.00 56.00 57.00 57.00 61.00 Parks & Recreation Parks & Recreation Administration Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks and Recreation Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 2.00 2.00 2.00 Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Manager 1.00 1.00 1.00 1.00 1.00 - - Business Process Supervisor - - - - - 1.00 1.00 Recreation Supervisor (Special Events)- - - - - 1.00 1.00 Recreation Division Recreation Coordinator 1.00 - - - - - - Recreation Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 3.00 3.00 3.00 3.00 4.00 4.00 4.00 Irrigation Control Specialist 2.00 2.00 2.00 2.00 2.00 - - Irrigation Control Technician - - - - - 2.00 3.00 Assets Coordinator 1.00 1.00 1.00 1.00 - - - Maintenance Associate III 10.00 10.00 10.00 10.00 15.00 15.00 16.00 Maintenance Associate II 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Maintenance Associate I 5.00 5.00 5.00 5.00 7.00 7.00 7.00 158 Marana Town Council Regular Meeting May 17, 2022 Page 293 of 321Marana Town Council Regular Meeting May 17, 2022 Page 292 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Parks & Recreation, continued Aquatics Division Recreation Coordinator 1.00 - - - - - - Aquatic Maintenance Technician - - - - 1.00 1.00 1.00 Recreation Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Special Interests Division Customer Service Representative 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Recreation Coordinator 1.00 - - - - - - Recreation Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Outdoor Division Recreation Coordinator 1.00 - - - - - - Recreation Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer - - - - 1.00 1.00 1.00 Maintenance Associate III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Associate I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Parks Department 42.00 42.00 42.00 42.00 52.00 53.00 55.00 Water Department Water Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Business Services Coordinator 1.00 1.00 1.00 1.00 1.00 - - Water Business Services Supervisor - - - - - 1.00 1.00 Water Business Services Analyst - - - - 1.00 - - Water Business Manager - - - - - 1.00 1.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Production Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Resource Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Quality Supervisor - - 1.00 1.00 1.00 - - Chief Water Quality Operator - - - - - 1.00 1.00 Water Quality Specialist 1.00 1.00 - - - - - Water Quality Technician 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Water Construction Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Conservation Specialist - - - - - - 1.00 159 Marana Town Council Regular Meeting May 17, 2022 Page 294 of 321Marana Town Council Regular Meeting May 17, 2022 Page 293 of 320 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2022-2023 2020 2020 2021 2021 2022 2022 2023 Adopted Actual Adopted Estimated Adopted Estimated Budget Water Department, continued Facilities Tradesman - - 1.00 1.00 1.00 1.00 1.00 Water Operator III 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Water Operator II 6.00 6.00 7.00 7.00 7.00 7.00 7.00 Water Operator I 1.00 1.00 1.00 1.00 2.00 2.00 2.00 Civil Engineer 1.00 1.00 1.00 1.00 2.00 1.00 2.00 CIP Engineering Division Manager - - - - - 1.00 1.00 Water Billing Specialist 2.60 2.60 2.60 2.60 2.60 2.60 3.00 SCADA Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Technology Support Specialist II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assets Coordinator 1.00 1.00 1.00 1.00 - - - Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Water Department 27.60 27.60 29.60 29.60 31.60 31.60 34.00 Water Reclamation Department Water Reclamation Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief Water Reclamation Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Operator II 2.00 2.00 2.00 2.00 2.00 2.00 3.00 Water Reclamation Operator I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Associate Water Reclamation Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Water Reclamation Department 7.00 7.00 7.00 7.00 7.00 7.00 8.00 Airport Operations Airport Director 1.00 1.00 1.00 - - - - Airport Manager - - - 1.00 1.00 1.00 1.00 Airport Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 Maintenance Associate III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Airport Operations 3.00 3.00 3.00 3.00 3.00 3.00 4.00 TOTAL TOWN AUTHORIZED POSITIONS 375.35 375.35 377.35 377.35 402.35 404.35 429.60 160 Marana Town Council Regular Meeting May 17, 2022 Page 295 of 321Marana Town Council Regular Meeting May 17, 2022 Page 294 of 320 AUDITOR GENERAL SCHEDULES 161 Marana Town Council Regular Meeting May 17, 2022 Page 296 of 321Marana Town Council Regular Meeting May 17, 2022 Page 295 of 320 Official Budget Forms Town of Marana Fiscal year 2023 3/22 Arizona Auditor General Official City/Town Budget Forms 162 Marana Town Council Regular Meeting May 17, 2022 Page 297 of 321Marana Town Council Regular Meeting May 17, 2022 Page 296 of 320 Town of Marana Table of Contents Fiscal year 2023 Resolution for the adoption of the budget Schedule A—Summary Schedule of estimated revenues and expenditures/expenses Schedule B—Tax levy and tax rate information Schedule G—Full-time employees and personnel compensation Schedule C—Revenues other than property taxes Schedule D—Other financing sources/(uses) and interfund transfers Schedule E—Expenditures/expenses by fund Schedule F—Expenditures/expenses by department (as applicable) 3/22 Arizona Auditor General Official City/Town Budget Forms 163 Marana Town Council Regular Meeting May 17, 2022 Page 298 of 321Marana Town Council Regular Meeting May 17, 2022 Page 297 of 320 Fiscal year General Fund Special Revenue Fund Debt Service Fund Capital Projects Fund Permanent Fund Enterprise Funds Available Internal Service Funds Total all funds 2022 Adopted/adjusted budgeted expenditures/expenses* E 1 54,394,126 10,568,485 17,724,648 37,238,395 0 33,922,406 5,067,470 158,915,530 2022 Actual expenditures/expenses** E 2 43,244,677 6,619,545 16,601,946 3,055,559 0 13,925,237 4,800,101 88,247,065 2023 Beginning fund balance/(deficit) or net position/(deficit) at July 1*** 3 89,952,137 8,671,110 7,329,189 38,276,326 0 21,530,937 2,198,945 167,958,644 2023 Primary property tax levy B 4 0 0 2023 Secondary property tax levy B 5 1,862,509 223,501 2,086,010 2023 Estimated revenues other than property taxes C 6 75,313,782 9,491,436 2,020,059 32,954,564 0 30,753,649 5,289,950 155,823,440 2023 Other financing sources D 7 0 0 6,300,000 0 0 8,931,250 0 15,231,250 2023 Other financing (uses) D 8 0 0 0 0 0 0 0 0 2023 Interfund transfers in D 9 0 100,000 6,354,466 50,000 0 24,081,802 0 30,586,268 2023 Interfund Transfers (out) D 10 20,746,340 0 0 2,082,168 0 7,757,760 0 30,586,268 2023 Line 11: Reduction for fund balance reserved for future budget year expenditures Maintained for future debt retirement 0 Maintained for future capital projects 0 Maintained for future financial stability 0 0 0 2023 Total financial resources available 12 144,519,579 18,262,546 23,866,223 69,422,223 0 77,539,878 7,488,895 341,099,344 2023 Budgeted expenditures/expenses E 13 73,268,176 10,487,968 16,411,822 71,440,280 0 56,594,941 5,289,950 233,493,137 Expenditure limitation comparison 2022 2023 1 Budgeted expenditures/expenses 158,915,530$ 233,493,137$ 2 Add/subtract: estimated net reconciling items 3 Budgeted expenditures/expenses adjusted for reconciling items 158,915,530 233,493,137 4 Less: estimated exclusions 5 Amount subject to the expenditure limitation 158,915,530$ 233,493,137$ 6 EEC expenditure limitation $ $ * ** *** Town of Marana Summary Schedule of estimated revenues and expenditures/expenses Fiscal year 2023 Includes actual amounts as of the date the proposed budget was prepared, adjusted for estimated activity for the remainder of the fiscal year. Amounts on this line represent beginning fund balance/(deficit) or net position/(deficit) amounts except for nonspendable amounts (e.g., prepaids and inventories) or amounts legally or contractually required to be maintained intact (e.g., principal of a permanent fund). S c h Funds Includes expenditure/expense adjustments approved in the current year from Schedule E. The city/town does not levy property taxes and does not have special assessment districts for which property taxes are levied. Therefore, Schedule B has been omitted. 11 X2A0T 3/22 Arizona Auditor General Schedule A Official City/Town Budget Forms 164 Marana Town Council Regular Meeting May 17, 2022 Page 299 of 321Marana Town Council Regular Meeting May 17, 2022 Page 298 of 320 2022 2023 1. $$ 2. $ 3.Property tax levy amounts A. Primary property taxes $$ B. Secondary property taxes 1,702,353 2,086,010 C.Total property tax levy amounts $1,702,353 $2,086,010 4.Property taxes collected* A. Primary property taxes(1) Current year's levy $ (2) Prior years’ levies (3) Total primary property taxes $ B. Secondary property taxes(1) Current year's levy $1,696,240 (2) Prior years’ levies 399 (3) Total secondary property taxes $1,696,639C. Total property taxes collected $1,696,639 5.Property tax rates A. City/Town tax rate (1) Primary property tax rate (2) Secondary property tax rate 2.8000 2.8000 (3) Total city/town tax rate 2.8000 2.8000 B. Special assessment district tax rates Secondary property tax rates—As of the date the proposed budget was prepared, the three special assessment districts for which secondary property taxes are levied. For information pertaining to these special assessment districts and their tax rates, please contact the city/town. * city/town was operating Includes actual property taxes collected as of the date the proposed budget was prepared, plus estimated property tax collections for the remainder of the fiscal year. Amount received from primary property taxation in the current year in excess of the sum of that year's maximum allowable primary property tax levy. A.R.S. §42-17102(A)(18) Town of Marana Tax levy and tax rate information Fiscal year 2023 Maximum allowable primary property tax levy. A.R.S. §42-17051(A) Property tax judgment Property tax judgment Property tax judgment Property tax judgment X3A0T 3/22 Arizona Auditor General Schedule B Official City/Town Budget Forms165 Marana Town Council Regular Meeting May 17, 2022 Page 300 of 321Marana Town Council Regular Meeting May 17, 2022 Page 299 of 320 Estimated revenues Actual revenues* Estimated revenues 2022 2022 2023 General Fund Local taxes Sales taxes $30,950,841 $36,563,012 $36,215,052 Licenses and permits Building an development fees 4,786,800 8,849,709 7,526,500 Business and license fees 145,000 145,000 145,000 Animal fees 86,500 86,500 86,500 Franchise fees 525,000 592,000 575,000 Host fees 300,000 320,000 300,000 Intergovernmental State shared sales taxes 5,756,874 7,387,059 7,429,849 Urban revenue sharing 6,397,237 6,771,044 10,018,695 Auto lieu 2,466,211 2,293,077 2,700,192 Federal - ARPA 8,187,523 Charges for services Charges for services 609,500 1,000,000 807,000 Fines and forfeits Court fines and fees 391,500 350,000 391,500 Interest on investments Interest 508,508 475,000 150,000 Contributions Voluntary contributions 187,000 117,405 154,100 Miscellaneous Other miscellaneous 624,371 623,925 626,871 Total General Fund $53,735,342 $65,573,731 $75,313,782 * Special revenue funds Community development block grants $180,000 $34,512 $180,000 Affordable housing revolving 10,000 1,283 10,000 Other grants and contributions 3,493,154 1,568,284 3,057,149 RICO 20,000 97,917 20,000 $3,703,154 $1,701,996 $3,267,149 Impound $16,000 $10,000 $16,000 Bed tax 1,243,341 1,625,800 1,338,158 Local JCEF 8,000 5,000 8,000 Fill the GAP 4,500 3,000 4,500 $1,271,841 $1,643,800 $1,366,658 Local technology enhancement $50,000 $30,000 $50,000 Highway user revenue 3,917,606 4,199,168 4,807,629 $3,967,606 $4,229,168 $4,857,629 Total special revenue funds $8,942,601 $7,574,964 $9,491,436 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Town of Marana Revenues other than property taxes Fiscal Year 2023 Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Source of revenues X4A0T 3/22 Arizona Auditor General Schedule C Official City/Town Budget Forms166 Marana Town Council Regular Meeting May 17, 2022 Page 301 of 321Marana Town Council Regular Meeting May 17, 2022 Page 300 of 320 Estimated revenues Actual revenues* Estimated revenues 2022 2022 2023 Town of Marana Revenues other than property taxes Fiscal Year 2023 Source of revenues X4A0T Debt service funds Tangerine farms road improvement district $2,664,488 $1,938,221 $2,020,059 Gladden farms CFD debt 70,000 Gladden farms II CFD debt Saguaro springs CFD debt $2,734,488 $1,938,221 $2,020,059 Total debt service funds $2,734,488 $1,938,221 $2,020,059 Capital projects funds Transportation $7,550,000 $6,885,092 $6,800,000 Half cent sales tax 3,307,095 6,000,000 Impact fee funds 2,675,821 3,411,293 3,329,780 Other capital projects 8,760,000 5,282,036 8,538,533 $18,985,821 $18,885,516 $24,668,313 Downtown reinvestment $228,500 $329,018 $228,500 Regional transportation authority 750,000 7,300,000 Pima association of governments 189,000 4,500 757,751 $1,167,500 $333,518 $8,286,251 Total capital projects funds $20,153,321 $19,219,034 $32,954,564 * Permanent funds $$$ $$$ Total permanent funds $$$ Enterprise funds Water utility $18,857,579 $12,890,106 $18,364,741 Airport 4,011,182 1,616,600 5,385,568 Water reclamation utility 4,904,582 6,337,642 7,003,340 $27,773,343 $20,844,348 $30,753,649 Total enterprise funds $27,773,343 $20,844,348 $30,753,649 * Internal service funds Health benefits $4,715,470 $4,682,284 $4,937,950 Dental benefits 352,000 345,000 352,000 $5,067,470 $5,027,284 $5,289,950 Total internal service funds $5,067,470 $5,027,284 $5,289,950 Total all funds $118,406,565 $120,177,582 $155,823,440 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated revenues for the remainder of the fiscal year. 3/22 Arizona Auditor General Schedule C Official City/Town Budget Forms167 Marana Town Council Regular Meeting May 17, 2022 Page 302 of 321Marana Town Council Regular Meeting May 17, 2022 Page 301 of 320 Fund Sources (Uses)In (Out) General Fund Other grants and contributions $$$$100,000 2013 debt service 1,255,750 2014 debt service 658,966 2017 debt service 546,832 Airport 5,299,501 Water utility 785,291 Water reclamation utility 12,100,000 Total General Fund $$$$20,746,340 Special revenue funds Other grants and contibutions $$$100,000 $ Total special revenue funds $$$100,000 $ Debt service funds 2013 debt service $$$3,066,500 $ 2014 debt service 658,966 2017 debt service 2,629,000 Gladden Farms, Phase II CFD 6,300,000 Total debt service funds $6,300,000 $$6,354,466 $ Capital projects funds Transportation $$$50,000 $859,683 Impact fees 1,222,485 Total capital projects funds $$$50,000 $2,082,168 Permanent funds $$$$ Total permanent funds $$$$ Enterprise funds Airport $$$785,291 $ Water utility 8,931,250 8,349,471 4,359,880 Water reclamation utility 14,947,040 3,397,880 Total enterprise funds $8,931,250 $$24,081,802 $7,757,760 Internal service funds $$$$ Total Internal Service Funds $$$$ Total all funds $15,231,250 $$30,586,268 $30,586,268 2023 2023 Town of Marana Other financing sources/(uses) and interfund transfers Fiscal year 2023 Other financing Interfund transfers X5A0T 3/22 Arizona Auditor General Schedule D Official City/Town Budget Forms168 Marana Town Council Regular Meeting May 17, 2022 Page 303 of 321Marana Town Council Regular Meeting May 17, 2022 Page 302 of 320 Adopted budgeted expenditures/ expenses Expenditure/ expense adjustments approved Actual expenditures/ expenses* Budgeted expenditures/ expenses Fund/Department 2022 2022 2022 2023 General Fund Non-departmental $2,647,527 $$2,511,099 $3,554,741 Mayor and council 374,098 318,480 365,991 Town manager 2,129,569 (359,149)1,343,881 1,794,483 Town clerk 501,892 360,725 643,116 Human resources 1,073,177 972,057 1,373,076 Finance 1,571,532 1,362,695 2,040,118 Legal 1,112,888 988,495 1,204,385 Technology services 3,583,367 3,483,367 4,405,011 Economic development and tourism 311,435 290,472 315,461 Development services 3,157,094 88,000 2,464,140 4,365,603 Police 15,786,711 15,786,711 24,274,975 Courts 1,247,301 1,080,351 1,248,115 Public works 5,965,576 (8,000)4,867,490 7,075,536 Parks and recreation 5,658,365 356,330 4,999,067 7,158,378 Community development 1,172,319 1,063,210 1,302,824 Capital outlay 3,859,470 14,819 1,352,437 7,146,363 Contingency 5,000,000 (850,195)5,000,000 Total General Fund $55,152,321 $(758,195)$43,244,677 $73,268,176 Special revenue funds Highway user revenue $4,348,548 $$3,869,006 $5,358,694 Revolving affordable housing 137,410 25,000 87,435 Local JCEF 131,805 2,424 131,805 Fill the GAP 34,500 34,500 Local technology 437,500 239,495 78,000 CDBG 180,000 63,746 180,000 Bed tax 1,243,341 891,378 1,338,158 Other grants and contributions 3,893,154 1,456,394 3,157,149 RICO 127,500 37,375 87,500 Impound fees 34,727 34,727 34,727 Total special revenue funds $10,568,485 $$6,619,545 $10,487,968 Debt service funds Series 2013 debt $3,026,300 $$3,026,300 $3,030,300 Series 2014 debt 792,825 792,824 794,337 Series 2017 debt 2,089,250 2,089,250 2,580,500 Tangerine farms ID debt 2,664,488 1,979,001 2,020,059 Gladden farms CFD debt 774,507 780,006 779,357 Galdden farms, Phase II CFD debt 4,393,656 4,677,008 6,532,494 Saguaro springs CFD debt 3,983,622 3,257,557 674,775 Total debt service funds $17,724,648 $$16,601,946 $16,411,822 Expenditures/expenses by fund Fiscal year 2023 Town of Marana X6A0T 3/22 Arizona Auditor General Schedule E Official City/Town Budget Forms169 Marana Town Council Regular Meeting May 17, 2022 Page 304 of 321Marana Town Council Regular Meeting May 17, 2022 Page 303 of 320 Adopted budgeted expenditures/ expenses Expenditure/ expense adjustments approved Actual expenditures/ expenses* Budgeted expenditures/ expenses Fund/Department 2022 2022 2022 2023 Expenditures/expenses by fund Fiscal year 2023 Town of Marana X6A0T Capital projects funds Transportation $15,857,602 $(500,000)$1,501,337 $26,104,856 Impact fee funds 7,816,350 620,529 14,370,041 Other capital projects 11,129,149 182,069 8,821,182 Downtown reinvestment 758,555 708,554 638,700 Pima association of governments 206,500 2,000 757,751 Regional tranportation authority 750,000 1,270 7,300,000 Half cent sale tax fund 35,000 12,000,000 Gladden farms CFD 928,500 1,600 1,028,500 Galdden farms, Phase II CFD 17,239 1,600 54,750 Saguaro springs CFD 274,500 1,600 364,500 Total capital projects funds $37,738,395 $(500,000)$3,055,559 $71,440,280 Permanent funds $$$$ Total permanent funds $$$$ Enterprise funds Water utility $18,542,268 $833,195 $9,265,684 $37,378,527 Airport 4,594,861 744,516 6,170,859 Water reclamation utility 9,527,082 425,000 3,915,037 13,045,555 Total enterprise funds $32,664,211 $1,258,195 $13,925,237 $56,594,941 Internal service funds Health benefits $4,715,470 $$4,503,531 $4,937,950 Dental benefits 352,000 296,570 352,000 Total internal service funds $5,067,470 $$4,800,101 $5,289,950 Total all funds $158,915,530 $$88,247,065 $233,493,137 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. 3/22 Arizona Auditor General Schedule E Official City/Town Budget Forms170 Marana Town Council Regular Meeting May 17, 2022 Page 305 of 321Marana Town Council Regular Meeting May 17, 2022 Page 304 of 320 Adopted budgeted expenditures/ expenses Expenditure/ expense adjustments approved Actual expenditures/ expenses* Budgeted expenditures/ expenses 2022 2022 2022 2023 Economic development and tourism General fund $311,435 $$290,472 $315,461 Bed tax fund 494,923 274,665 561,333 Department total $806,358 $$565,137 $876,794 List department: Police: General fund $16,391,711 $$15,786,711 $25,308,683 Grants and contributions 1,468,154 1,356,394 1,768,456 RICO 127,500 37,375 87,500 Impound fees 34,727 34,727 34,727 Department total $18,022,092 $$17,215,207 $27,199,366 List department: Court: General fund $1,247,301 $$1,080,351 $1,248,115 Local JCEF 131,805 2,424 131,805 Fill the GAP 34,500 34,500 Local tech enhancement 437,500 239,495 78,000 Department total $1,851,106 $$1,322,270 $1,492,420 List department: Public works: General fund $7,388,998 $$5,097,654 $9,927,376 Highway user revenue fund 3,970,048 3,551,630 4,834,644 Department total $11,359,046 $$8,649,284 $14,762,020 List department: Parks and recreation: General fund $6,336,557 $$5,149,352 $8,390,053 Highway user revenue fund 378,500 317,376 524,050 Department total $6,715,057 $$5,466,728 $8,914,103 List department: Community development: General fund $1,172,320 $$1,063,210 $1,302,824 CDBG 180,000 63,746 180,000 Revolving affordable housing 137,410 25,000 87,435 Department total $1,489,730 $$1,151,956 $1,570,259 * Expenditures/expenses by department Fiscal year 2023 Town of Marana Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared, plus estimated expenditures/expenses for the remainder of the fiscal year. Department/Fund X7A0T 3/22 Arizona Auditor General Schedule F Official City/Town Budget Forms171 Marana Town Council Regular Meeting May 17, 2022 Page 306 of 321Marana Town Council Regular Meeting May 17, 2022 Page 305 of 320 Full-time equivalent (FTE) Employee salaries and hourly costs Retirement costs Healthcare costs Other benefit costs Total estimated personnel compensation 2023 2023 2023 2023 2023 2023 382.10 $26,564,686 $11,221,977 $4,621,031 $2,708,105 $45,115,799 Bed tax 1.50 $110,852 $13,264 $20,152 $8,612 $152,880 Total special revenue funds 1.50 $110,852 $13,264 $20,152 $8,612 $152,880 Water utility 34.00 $2,335,113 $274,569 $385,030 $207,739 $3,202,451 Airport 4.00 212,372 24,516 39,529 26,811 303,228 Water reclamation utility 8.00 516,005 59,792 138,393 47,311 761,501 Total enterprise funds 46.00 $3,063,490 $358,877 $562,952 $281,861 $4,267,180 Total all funds 429.60 $29,739,028 $11,594,118 $5,204,135 $2,998,578 $49,535,859 Fund Town of MaranaFull-time employees and personnel compensationFiscal year 2023 General Fund Special revenue funds Enterprise funds X8A0T 3/22 Arizona Auditor General Schedule G Official City/Towns Budget Forms172 Marana Town Council Regular Meeting May 17, 2022 Page 307 of 321Marana Town Council Regular Meeting May 17, 2022 Page 306 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 308 of 321Marana Town Council Regular Meeting May 17, 2022 Page 307 of 320 Marana Town Council Regular Meeting May 17, 2022 Page 309 of 321Marana Town Council Regular Meeting May 17, 2022 Page 308 of 320 Fiscal Year 2022-2023 Tentative Budget 5/17/2022 Yiannis Kalaitzidis,Finance Director Marana Town Council Regular Meeting May 17, 2022 Page 310 of 321Marana Town Council Regular Meeting May 17, 2022 Page 309 of 320 FY2023 Tentative Budget The Tentative Budget is presented on the required Auditor General Forms Schedule A—Summary Schedule of Estimated Revenues and Expenditures/Expenses Schedule B—Tax Levy and Tax Rate Information Schedule C—Revenues Other Than Property Taxes Schedule D—Other Financing Sources/<Uses> and Interfund Transfers Schedule E—Expenditures/Expenses by Fund Schedule F—Expenditures/Expenses by Department (as applicable) Schedule G—Full-Time Employees and Personnel Compensation 2 Marana Town Council Regular Meeting May 17, 2022 Page 311 of 321Marana Town Council Regular Meeting May 17, 2022 Page 310 of 320 Tentative Budget Fiscal year 2022-2023 Overview 3 Operating, $95.0M, 41% Capital Outlay, $125.3M, 54% Debt Service, $13.2M, 5% Expenditure by Category $233.5 Million Sales Tax, $50.5M, 29% Intergovernmental, $60.1M, 35% Licenses, Permits & Fees, $23.7M, 14% Charges for Services, $11.9M, 7% Other, $11.7M, 7% Bonds/loan, $15.2M, 9% Revenues $161.7 Million Marana Town Council Regular Meeting May 17, 2022 Page 312 of 321Marana Town Council Regular Meeting May 17, 2022 Page 311 of 320 FY 2023 Recommended Budget Summary 4 Primary Entity 2022 Adopted 2023 Recommended $ Change % Change General Fund $ 55,152,321 $ 72,726,793 $ 17,574,472 31.9% Special Revenue Funds 10,568,485 10,488,072 (80,413)-0.8% Capital Projects Funds 36,518,156 69,958,272 33,440,116 91.6% Debt Service Funds 5,908,375 6,405,137 496,762 8.4% Enterprise Funds 32,664,211 56,414,314 23,750,103 72.7% Internal Service Funds 5,067,470 5,289,950 222,480 4.4% Primary entity 145,879,018 221,282,538 75,403,520 51.7% Component Units Special Districts 13,036,512 5,154,435 (7,882,077)-60.5% Total $ 158,915,530 $ 226,436,973 $ 67,521,443 42.5% Marana Town Council Regular Meeting May 17, 2022 Page 313 of 321Marana Town Council Regular Meeting May 17, 2022 Page 312 of 320 FY 2023 Tentative Budget Summary 5 Primary Entity 2022 Adopted 2023 Recommended $ Change % Change General Fund $ 55,152,321 $ 73,268,176 $ 18,115,855 32.8% Special Revenue Funds 10,568,485 10,487,968 (80,517)-0.8% Capital Projects Funds 36,518,156 69,992,530 33,474,374 91.7% Debt Service Funds 5,908,375 6,405,137 496,762 8.4% Enterprise Funds 32,664,211 56,594,941 23,930,730 73.3% Internal Service Funds 5,067,470 5,289,950 222,480 4.4% Primary entity 145,879,018 222,038,702 76,159,684 52.2% Component Units Special Districts 13,036,512 11,454,435 (1,582,077)-12.1% Total $ 158,915,530 $ 233,493,137 $ 74,577,607 46.9% Marana Town Council Regular Meeting May 17, 2022 Page 314 of 321Marana Town Council Regular Meeting May 17, 2022 Page 313 of 320 Changes from Manager’s Recommended Budget Changes to CFD Budget •Gladden Farms, Phase II, Capital acquisition & Cost of issuance Changes to CIP program –Carry forward adjustments: $ 6,300,000 •Airport MIRL, Beacon, PAPI Light Replacement 310,543 •MMC Drainage Improvements 128,447 •MOC Parking Lot Reconstruction 125,000 •All other net carry forward adjustments to ongoing projects 133,749 Changes to operating budgets: •Changes to department budgets, including personnel changes (26,800) •Carry forward adjustments 47,225 •Vehicle replacement due to accident 38,000 Total amount of Changes $ 7,056,164 6 Marana Town Council Regular Meeting May 17, 2022 Page 315 of 321Marana Town Council Regular Meeting May 17, 2022 Page 314 of 320 General Fund Budget Summary •Revenues: $4,179,048 7 Category F/Y 2022 Budget F/Y 2023 Recommended $ Change % Change Revenue $ 53,735,342 $ 75,313,782 $ 21,578,440 40.2% Expenditures 50,152,321 68,268,176 18,115,855 36.1% Transfers Out 4,286,035 20,746,340 16,460,305 384.0% Change in fund balance $ (703,014)$ (13,700,734)$(12,997,720)1,848.9% •Expenditures: $541,383 •Transfers out: $26,864 Changes from Recommended Budget Marana Town Council Regular Meeting May 17, 2022 Page 316 of 321Marana Town Council Regular Meeting May 17, 2022 Page 315 of 320 HURF Fund Budget Summary 8 Category F/Y 2022 Budget F/Y 2023 Recommended $ Change % Change Revenue $ 3,917,106 $ 4,807,629 $ 890,523 22.7% Expenditures 4,348,548 5,358,694 1,010,146 23.2% Change in fund balance $ (431,442)$ (551,065)$ (119,623)27.7% •Revenues: $583,932 Changes from Recommended Budget Marana Town Council Regular Meeting May 17, 2022 Page 317 of 321Marana Town Council Regular Meeting May 17, 2022 Page 316 of 320 FY2023 Tentative Budget Establish the overall expenditure limitation for FY2022 at $233.5 million Expenditure authority may only be reallocated or reduced Structurally balanced Reflects the careful allocation of available resources Invests in key areas Public hearing for final budget adoption on June 21, 2022 9 Marana Town Council Regular Meeting May 17, 2022 Page 318 of 321Marana Town Council Regular Meeting May 17, 2022 Page 317 of 320 DISCUSSION 10 Marana Town Council Regular Meeting May 17, 2022 Page 319 of 321Marana Town Council Regular Meeting May 17, 2022 Page 318 of 320 Council-Regular Meeting D1 Meeting Date:05/17/2022 To:Mayor and Council Submitted For:Andrea Caicedo, Assistant to the Town Manager From:Andrea Caicedo, Assistant to the Town Manager Date:May 17, 2022 Strategic Plan Focus Area: Community, Heritage Subject:Relating to Public Art; discussion and selection of a name for the public art piece at the roundabout located at Sandario Road and Marana Main Street (Andrea Caicedo) Discussion: In late 2019, Council approved the design of a public art project that would act as a gateway to Marana Main Street and Downtown Marana. Utilizing grant funding from Pima Association of Governments' Transportation Art by Youth (TABY) program, as well as a supplemental amount from the Downtown Marana Reinvestment Fund (DMRF), the Town worked with the selected artist and a Marana High School CTE Welding Program instructor as well as two students from the program to create the public art piece. Due to several obstacles, the COVID-19 pandemic and construction related challenges, the installation of the art piece at the roundabout was delayed. Installation of the public art piece is now back on track and is slated to be completed by July 2022. The art piece, which features a man riding a horse, with a saguaro and a steer nearby, has been informally referred to as "Horse & Rider" and "Cattle Driver". Given its importance as the first art piece in the designated downtown Marana area and as artwork intended to capture Marana's past, the name of the art should also represent the area in a unique and creative way. During the week of April 18, 2022, Town staff submitted name ideas for the public art piece. The following provides a list of potential names for Council consideration. Marana Town Council Regular Meeting May 17, 2022 Page 320 of 321Marana Town Council Regular Meeting May 17, 2022 Page 319 of 320 Chasing Dreams1. Cowboy Dreams2. Cowboy's Heaven3. Heritage Roundup4. Marana Skies5. Spirit of the West6. Sunset Ride7. Under Marana Skies8. Spirit of Marana 9. At tonight's meeting, the Council will be asked to select and approve a name for the public art that will be located at the Sandario Road and Marana Main Street roundabout. The public art piece will be unveiled with a celebration upon completion in mid-July. A plaque will also be installed to provide details of the artwork. Staff Recommendation: Council's pleasure. Suggested Motion: I move to name the public art piece at the roundabout located at Sandario Road and Marana Main Street _____________________________. Attachments No file(s) attached. Marana Town Council Regular Meeting May 17, 2022 Page 321 of 321Marana Town Council Regular Meeting May 17, 2022 Page 320 of 320