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HomeMy WebLinkAbout06-07-2022 Regular Council Meeting Summary Minutes MARANA AZ CELEBRATING 45 YEARS MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, June 7, 2022, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Clerk to call the roll. Mayor Honea, Vice Mayor Post, Council Members: Jackie Craig, Patti Comerford, Roxanne Ziegler,John Officer, and Herb Kai (Excused). PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Ziegler moved and Council Member Officer second the motion approving the agenda as presented. Motion passes, 6-0. CALL TO THE PUBLIC Julie Prince commented on the accident on Coachline Road that resulted in a pedestrian being killed. She requested that Council increase police presence in the area. Marana Regular Council Meeting Summary Minutes June 7,2022 Page 1 1 Shirley Nellson commented on the accident on Coachline Road that resulted in her husband death. Karen Fredsall neighbor to Ms. Nellson commented on the Coachline Road accident that resulted in the death of Ms. Nellson husband. Gary Gustafson commented on the accident on Coachline Road and asked Council to take steps to increase patrolling in the area. Joan Bentz commented on the accident on Coachline Road that resulted in the death of a pedestrian. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Comerford reported on the Ride for the Wall came from through town. It was wonderful to see so many riders stop through town. She said it was a wonderful event to see 350 to 400 motorcycle riders come through town for the event. On the same day,Northwest Fire Department opened its new Administration Building. The ceremony was beautiful and the building is beautiful. Council Member Officer commented on the Ride for the Wall riders and said it was interesting to listening to their speech. It was approximately 350 to 400 riders. That 25% of the riders had a hydration problem the day before the event coming from Yuma to Casa Grande. He reminded the community to stay hydrated by drinking water as the weather is getting hotter and more and more people are participating in outdoor activities. Council Member Ziegler reported that she spoke with some of the residents of LaPorta Del Norte last week. At present, there is not a builder in that part of the community who is building. Although they are not considered Marana residents, she still recognize them as part of the community. She continues to meet with them because there are some drainage problems and road problems. She convey to Planning Supervisor Steven Cheslak to thank Development Services Director Jason Angell for providing a response from the Town to the residents. The residents were appreciative that the Town was still involved and care about their community. Mayor Honea reported on the following: • He and Town Manager Terry Rozema attended the PAG Meeting on Thursday. The meeting only lasted 4 hours and 15 minutes list. Marana Regular Council Meeting Summary Minutes June 7,2022 Page 12 • Attended the Marana Chamber Breakfast last week as well with Planning Commissioner Tom Schnee. He spoke of the number of new business owners/operators have come to the event. There are so many new businesses moving into our community. People are happy in coming to Marana. They are treated well, pleased with our police and roads. • He and Mr. Rozema went to White Stallion Ranch and met with Michael Russell and Michael True. They discussed the possibility of doing some projects over there. It is preliminary, and he was not extremely kind to him. He is not against growth, as growth pay has to pay for itself. No promises were made to them, as they would need water and sewer from the Town. Currently, they receive water and sewer services from Pima County. In order to do anything, the Town would have to annex them. • He and Council Member Comerford went to the Senior Center today, as it was their first aquatics workout day. He spoke of the Town's new Community Center Aquatic Center coming onboard with a year round heated pool. They were very excited to hear the news. • Met with former Mayor of Gilbert Jenn Daniels who is working with a battery company to install solar panel. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Terry Rozema reported on the following: • Development Services issued 59 Single-Family Residential permits for May 2022. Last year May 2021, the total was 82. He spoke with the representatives at Sahba about the low number of housing permits. They said it has more to do with available lots as well as supply chain issues. Not beingable to be concrete with y tiles, windows, all kinds of things that are slowing down the process to complete the houses they already or to start new ones. • For the first few days in the month of June, 12 SFRs were issued. We sit at 1250 FY2022 as compared to 1067 for last year. • Parks & Recreation has many upcoming events big Star Spangled Spectacular on July 3. Again celebrating that on the July 3 due to the availability fireworks. • Marana Pool 50th year Jubilee celebration highlighted many events for the community to participate in including open swim, swim lessons, demos and water aerobics, as well as many vendors. • Gladden Farms Soccer Fields grand opening will be Friday,June 10 at 9:00 AM. • Adult Paint Night on Friday, May 27 was a big success and. • The roundabout construction for Sandario and Twin Peaks was delayed until Monday, June 13 with the completion to occur before the start of the new school year of July 31. PRESENTATIONS Marana Regular Council Meeting Summary Minutes June 7,2022 Page 13 CONSENT AGENDA Cl Resolution No. 2022-052: Relating to Development; approving a Final Block Plat for San Luciano Townhomes Lot 1 and Lot 2 (Non-Buildable Lot), located at the southeast corner of the intersection of Oldfather Road and Gilbert Street (Spencer Hickman) C2 Resolution No. 2022-053: Relating to Development; approving an Amended Final Plat for Tangerine/I-10 Lots 3-5 & Block 1 generally located south of Tangerine Road and a quarter-mile west of Interstate 10 (Steve Cheslak) C3 Resolution No. 2022-054: Relating to Administration; approving and authorizing the Finance and Purchasing Director to execute a Deed of Gift donating a barcode printer to Pima Community College Police Department (Yiannis Kalaitzidis) C4 Approval of the Regular Council Meeting Summary Minutes of May 17, 2022 (Cherry L. Lawson) Vice Mayor Post, moved and Council Member Ziegler second the motion approving the Consent Agenda. Motion passes, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES B1 Relating to Boards, Commissions and Committees; discussion and consideration regarding recommendations from the Spring 2022 Marana Citizens' Forum on the topic "Enhancing Outdoor Recreation and Tourism Experience" (Andrea Caicedo) Assistant to the Town Manager Andrea Caicedo provided an overview of the item being presented and introduced Forum Delegate Chelsey Pings on behalf of the Marana Citizens' Forum to give the presentation. Ms. Pings thanked the Council for the opportunity to serve on the Forum as well as the each of the Forum Delegates who served and participated during the Spring 2022 Session. (A copy of the presentation is on file in the Town Clerk's Office for review upon request.) Below are highlights of the presentation. Spring 2022 Session Topic • "Enhancing Outdoor Recreation and Tourism Experience" Marana Regular Council Meeting Summary Minutes June 7,2022 Page 14 o Outdoor recreation and tourism go hand in glove. By enhancing outdoor recreation and tourism the town can reap significant economic return through more visitation, longer stays, higher spending, and above all great experiences. o How can the Town enhance and improve outdoor recreation and tourism? The Forum will create a series of recommendations to fill in identified gaps in regards to outdoor recreation and tourism as well as identify issues that can be addressed in the short-term. • Summary of Issues o Enhancement of Current Assets & Events o Communication & Marketing o Town Branding o Accessibility &Connectivity o Programs & Recreation o Tourism Focus o Partnerships & Cooperation o Recreation Infrastructure • Most Important Issues o Communication & Marketing o Enhancement of Current Assets & Events o Tourism Focus • Question 1 o What can be done from a marketing standpoint to better promote Marana recreation and tourism events? o Recommendation 1: Marketing Tools & Increasing Visibility • Evaluate the alignment of tourism and marketing responsibilities of existing staff with the goal of optimizing marketing, communications, and tourism with a consistent message for residents and potential tourists. • Provide signage along I-10 and signage regarding assets throughout the Town. • Collaborate with organizations and entities such as MUSD, HOAs, local businesses, etc., to better distribute promotional materials. • Question 2 o Which assets and/or events can be augmented? o Recommendation 2: Event and Asset Enhancement • Prioritize infrastructure for hosting outdoor recreation and tourism events and enhancing the vision of infrastructure that will serve tourism and the community. Marana Regular Council Meeting Summary Minutes June 7,2022 Page 15 • Create a new signature event that is unique and branded to Marana. • Explore opportunities for new events such art shows, street fairs, farmers market, and expos. • Question 3 o What challenges currently exist that may prevent the Town from effectively attracting new tourists? o Recommendation 3: Tourism Focus • Grow a signature event that helps establish Town branding that reflects the Town's heritage. • Create tourism specific marketing materials such as a map that highlights Town assets. • Refresh Discover Marana website and promote tourism through digital and print means with updated websites and social media. Partner with the State Tourism Department and other agencies to promote tourism specific to Marana. Ms. Pings concluded her presentation with recommendations, and stated the Forum make these recommendations with full awareness that funding would be discussed for implementation purposes. They do believe the series of recommendations are feasible and can benefit the community. She thanked the Forum Delegates and Town staff for their assistance in the process. COUNCIL ACTION Al Resolution No. 2022-055: Relating to Economic Development; extending the Marana Job Creation Incentive Program for ten additional years (Curt Woody) Town Attorney Jane Fairall stated she would be filling in for Economic Development Director Curt Woody who is experiencing laryngitis,provided an overview of Resolution No. 2022-055 extending the Marana Job Creation Incentive Program for 10 additional years. The item before you tonight is a request to extend the Marana Job Creation Incentive Program for another 10 years. It actually expired in April of this year, that she and Mr. Woody realized that and quickly placed it on the earliest agenda for consideration by Council to extended retroactively from the date in April through 2032. Ms. Fairall read from Mr.Woody's notes stating the participants in the program has had success including Sargent Controls Marana Micro Hospital, Watermark Assisted Living, International Towers,PBB Fabrications,and Dove Mountain Assisted Living.In addition, Marana Regular Council Meeting Summary Minutes June 7,2022 Page 16 the Town has pending applications on file from Sargent Controls doing an expansion from Alley Cat Scientific Expansion from Roach Ventana, and from Flint Development. It has been a good program for providing construction sales tax reimbursement for construction that comes from the development in question for the targeted employers generating at least $24,000 in Marana construction sales tax, and create at least 10 new Marana jobs with wages that equal or exceed $40,000 in order to qualify. Council Member Ziegler stated that is a fantastic program. She questioned which Town Manager was in office at the time of the creation of the program. Ms. Fairall stated it was former Town Manager Gilbert Davidson and Josh Wright who is the Town Manager of Chandler. Council Member Ziegler moved and Vice Mayor Post second the motion adopting Resolution No. 2022-005 extending the Marana Job Creation Incentive Program for an additional 10 years. Motion passes, 6-0. A2 Resolution No. 2022-056: Relating to Administration; adopting the Town of Marana Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy for FY 2022-2023 (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis provided an overview of Resolution No. 2022-056 adopting the Town of Marana Public Safety Personnel Retirement System (PSPRS) Pension Funding Policy for FY 2022-2023. (A copy of the full presentation is available in the Town Clerk's Office for review upon request.) Mr. Kalaitzidis stated we would like to update our funding policy for the PSPRS System that the Town participates, as this is an annual requirement that we have the statute that was past few years ago. The Town have a policy that we put together at this point, and we are updating it. The Town is seeking the Council's approval to accept the numbers presented for PSPRS years one and two for our officers. Once approved by Council, Town staff will post the policy on the Town's website share the policy with the PSPRS Board. Mayor Honea stated he agrees with the policy, as he was had asked for the Town to pay our entire years assumed responsibilities—virtually week one of the fiscal year. He explained his reasoning and stated that we can pay it as quickly as possible, if the Town has the cash flow. Vice Mayor Post moved and Council Member Comerford second the motion approving Resolution No. 2022-056 adopting the Town of Marana Public Safety Personnel Marana Regular Council Meeting Summary Minutes June 7,2022 Page 17 Retirement System (PSPRS) Pension Funding Policy for FY2022-2023. Motion passes, 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Resolution No. 2022-057: Relating to the Expenditure Limitation; proposing a permanent adjustment to the 1979-1980 Base Expenditure Limitation of the Town of Marana (Yiannis Kalaitzidis) Mr. Kalaitzidis provided a PowerPoint Presentation explaining the nature of the expenditure limitation and proposing a permanent adjustment to the 1979-1990 Base Expenditure Limitation of the Town of Marana. (A copy of the presentation is on file in the Town Clerk's Office for review upon request, as well as the video of the presentation is available on the Town's website www.maranaaz.gov for viewing.) Below are highlights of the presentation. Background • Arizona Constitution and Arizona Revised Statutes impose an expenditure limitation on every City and Town in the State. • Baseline expenditures from FY 1979-80 • FY 79/80 base - $202,239 • State Economic Estimates Commission adjusts limitation each year • Standard inflation rate (3.31000) • Population growth (38.7186) • FY 22/23 expenditure Limitation$25,918,356 • Expenditures from certain revenue sources are excluded from the expenditure limitation • Bond proceeds • Interest income • Grants • Intergovernmental revenues • CFDs & Improvement Districts State Imposed Limitation Not Adequate for Current Service Levels • Assumes the 1979/80 budget provided equivalent service levels to today • Utility Service not provided by Town in 1979/80 • Increased expectation for services above 1980 levels (Parks & Rec, Streets, etc.) • Does not account for new revenue sources • Impact fees for new growth • Increases in sales taxes and rates Marana Regular Council Meeting Summary Minutes June 7,2022 Page 18 • Additional utility revenues • Does not account for increases in commercial activity • Growth factor covers population and average inflation • Growth of regional shopping • Growth of Tourism Options Other Than the State Imposed Limitation • Home Rule • Permanent Base Adjustment • Capital Projects acquisition • One-time Override All require voter approval Comparison Home Rule Option Permanent Adjustment Option -Voters required approving every 4 yrs. - Fewer Elections - reduced costs -Sets limit at adopted budget - Risk of not obtaining voter approval - Reduces reporting requirements - Increased reporting requirements for audit* -Election costs and staff time preparing Might limit unanticipated growth* for election - Risk of not obtaining voter approval * Risk may be minimized Mr. Kalaitzidis stated the Town would like to recommend to Council a Permanent Base Adjustment be made to 2,000,000, or an adjustment specifically of$1,797,761, as that is how the resolution is presented. The permanent base adjustment by law may be referred to voters by affirmative vote of 2/3 of the members of the Town Council. If Council approves this resolution,as required by law, then we will start the process as staff of calling an election for the proposed permanent base adjustment in November of this year. Such an approval by Council and subsequently label orders would provide long-term stability for the core services of town. Council Member Ziegler stated in the past, voters have always gone and voted. However, ask whether the state could come back and to the Town regarding the state imposed limitation. Can the state nullify the voters' decision on the permanent base adjustment?Mr.Kalaitzidis responded stating this is a local matter,and the voters would vote on the measure. Marana Regular Council Meeting Summary Minutes June 7,2022 Page 19 Council Member Craig complimented Mr. Kalaitzidis and his staff for bringing forward the innovative proposal as well as all of the work that went into presenting this item. Vice Mayor Post expressed his concern over the setting the limit too low. He referenced the school system and the state having recently gone through some issues with the legislature with not having to spend their windfall money from the federal government. He wants to be assured that if some type of project came before the Council for consideration (such as $100M interchange), that the amount proposed for the limitation would not preclude the Town from considering the project. Mr. Kalaitzidis responded stating the short answer would depend on a few factors, 1) what are the other projects that have been prioritized at that time, 2) what would that do to our budget? 3) Do we have the funding to do it? 4) Is it cash or would we need to do debt financing? Even if the Town answered those question and it is determined that we do have the cash to do the project, and we were above our limit, the Town would still have the potential to bring a one-time item to the voters for a special capital project. We would still have the flexibility of going back to the voters while providing the operational flexibility that this would give us, if we go forward. Vice Mayor Post replied stating we would like the Town to ensure the amount is high enough to cover anything that may come up in the future. Other than that, he is thrilled that we are finally moving forward to do this. Mayor Honea stated that he has been a fan of Home Rule, although he wish that it were not something the voters voted on every four years. With Home Rule, there is no limitation. If we get a project, or the federal government wants to give the Town$20M to $50M,as long as we are under Home Rule and we set the amount in our budget,the Town can go forward. He asked if we use this program, what would be the ceiling roughly this year and next year. Mr. Mayor, if we were to do this here, the $2 million ceiling would be set at$256M, about$23M higher in the budget. In the next year, it will be $278M. Every year from now until 2036, we should be able to not go below our budget where the limitation calculation is concern. However, if the Town receives the money from a federal source or from a grant, the limitation does not apply to that money. The Town can spend it without any penalty. Therefore, that is a benefit to the Town. The restricted fact is when we produce that money, such as a retail sales tax. Marana Regular Council Meeting Summary Minutes June 7,2022 Page 110 Therefore, in that respect, I think that if we ever agree to that point where we are pulling it so many more unexpected revenues that we could look at that situation. Nothing would preclude the Town from going back to the voters at some point to do a Home Rule as an option, or another base adjustment in the future. The true benefit of this option is that if we do it,we would have a more efficient use of resources. We do not spend money every four years in elections. The Town does not have the risk of the voters opposing it every four years with no other alternative. Vice Mayor Post moved and Council Member Officer second the motion adopting Resolution No. 2022-057 proposing a permanent adjustment to the 1979-1980 Base Expenditure Limitation of the Town of Marana. Roll Call Vote: 2/3 of the Seven Council Members is five Mayor Honea Yes Vice Mayor Post Yes Council Member Craig Yes Council Member Comerford Yes Council Member Officer Yes Council Member Ziegler Yes Motion passes, 6-0 D2 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site (Jason Angell) Mr. Cheslak provided an update to the public and private projects and development applications on the Town's website in the absence of Development Services Director Jason Angell. D3 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Terry Rozema) Mr. Rozema reported on the following: • The Legislature did not pass its budget this week as we had expected. • There was a couple of items that were overlooked in the Manager's Update: o Refurbishing and renovating the pool barn at the Heritage Park, as we originally looked to replace it, but we are going to refurbish it. o The Juan Valdez statute that used to be up at Circle K will be relocated to Heritage Park and placed on display at the park. Marana Regular Council Meeting Summary Minutes June 7,2022 Page 111 o Congratulated and publicly thanked Technology Director Isaac Abbs who will be leaving the Town employment on June 17. He acknowledged the great work and leadership to the Technology Services Department. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post,moved and Council Member Officer second the motion to adjourn the meeting. Motion passes unanimously 6-0. Meeting adjourned at 7:32 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council Regular Meeting held on June 7, 2022. I further certify that a quorum was present. AAP I/ ► ' Cherry L. La son, T• Clerk !.tee MA A A AZ ESTABLISHED 1977 Marana Regular Council Meeting Summary Minutes June 7,2022 Page 112