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HomeMy WebLinkAbout06-28-2022 Study Session Meeting Summary Minutes MARANA AZ CELEBRATING 45 YEARS MARANA TOWN COUNCIL STUDY SESSION 11555 W. Civic Center Drive, Marana, Arizona 85653 Second Floor Conference Center,June 28, 2022, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:01 PM and directed the Clerk to call the roll. Mayor Honea,Vice Mayor Post, Council Members:Jackie Craig, Patti Comerford, Roxanne Ziegler (Excused),John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Vice Mayor Post, moved and Council Member Officer second the motion to approve the agenda with the removal of Item Cl from the agenda due to the County and the applicant not being ready to move forward. Motion passes, 6-0. CONSENT AGENDA Council Study Session Meeting Summary Minutes June 28,2022,Page 11 Cl Resolution No. 2022-070: Relating to Development; approving a Final Plat for Marana Center III, Lots 2-10 located east of Interstate 10 and southeast of Twin Peaks Road (Steve Cheslak) Item removed from the agenda. DISCUSSION/DIRECTION/POSSIBLE ACTION D1 Relating to Strategic Planning; discussion and possible direction regarding the development of goals and actions for Marana Strategic Plan V (Andrea Caicedo) Town Manager Terry Rozema provided a brief overview the objective of this meeting, as well as reviewed with Council the activities and accomplishments from the last Study Session. Going forward, Assistant to the Town Manager Andrea Caicedo would be the point person for leading the discussion on the Strategic Plan V update. Assistant to the Town Manager Andrea Caicedo reviewed with Council for its input each area of the Focus Area and the goals associated with each Focus Area. (A copy of the presentation is available in the Town Clerk's Office for review upon request.) Provided below is a summary of the discussion points under each Focus Area and associated goal. Focus Area 1: Cherished Heritage Leverage the region's historic and cultural legacy to strengthen community character, increase community pride, and build heritage-drive tourism. Council Member Craig stated the Marana Citizen's Forum suggest the Town hold a unique Marana specific event and asked whether that suggestion was included within the focus area. Ms. Caicedo stated that is listed in a general manner under Goal 3 (Provide locations where residents can celebrate and learn about Marana's history and traditions.). Mayor Honea stated that Founder's Day was established to celebrate Marana's history and traditions. However, we have not focused our attention on our history. Council Member Officer stated his is glad to see that heritage is at the top of the focus area within the plan. He expressed concern over the Town not having a hired staff person whose primary focus is to preserve the town's history. That the Marana Heritage Conservancy is not well equipped to handle the historical preservation of the town due to budget, and it being a volunteer group. The Conservancy has many of the town's historical records that we need to have a town staff hired to take on that role. - Focus Area 1: Cherished Heritage o Pima County Bautista Trail with the County o Enhance signature events o Partnerships with the Heritage Conservancy o Founder's Day and Fall Festival Council Study Session Meeting Summary Minutes June 28,2022,Page 12 • Too commercial, and does not respect Marana's history. • Not including petting zoos, cotton, farming; we have lost a lot of that. Ways to create partnerships and relate to culture. • We do not need more events o Possible museum or performing arts center for the town o Mural at Cortaro and the freeway that does not have Marana on it. The towers behind the museum of cultural centers; there are sites that we have; we have things that we can develop and use and have private sector money to get them involved o New FTE. We need control - we have tapes, pictures and all stuff. We need someone in control and in charge. o Do not reinvent the wheel Mr. Rozema commented on the discussion and asked Council to forward any additional suggestions to Ms. Caicedo regarding Focus Area 1, Cherished Heritage. Consensus of the Council to focus some attention on preserving Marana's heritage. Focus Area 2: Vibrant Community Strengthen the sense of place and create opportunities for community connections. Vice Mayor Post asked whether VC 2 (Provide high-level public safety services that strengthen Marana's reputation as a safe and secure Town) and VC 3 (Provide a safe and connected multi- modal transportation system to support the mobility needs of present and future residents) are in the correct category, instead of having them listed under VC 5. Mr. Rozema replied stating that it could fit under both goals. Vice Mayor Post stated VC 2 and VC 3 applies in the same manner as Focus Area 1 Cherished Heritage, but perhaps differently. He explained that certain new activities or added activities healthy lifestyles should be categorized under Vibrant Community. This can be divided up to take care of both segments of the Marana community. - Focus Area: Vibrant Community o Marana's heritage need to be structurally front and centered, that highlights our standards within our community. o Branding, marketing, and promoting Marana's heritage o Sharing of resources with Marana Unified School District, MHC, Northwest Fire District, as Marana has great relationships with each of them. o Identify community partners so to include them in functions sponsored by the Town. o Performing arts also makes up a vibrant community. Need to highlight some of the talented members of Marana's community. Council Study Session Meeting Summary Minutes June 28,2022,Page 13 o Having maintenance of our roads is part of being a safe community. Residents do not understand the order of maintenance goes back to the education that we do with the community. Create local newsworthy events in our town for the media so that Marana does not have to seek after it. o Other agencies for coming farther out; they were doing the electric buses and Tucson was trying to get people to use the bus to show them what electric bus can do in that area. They are not being able to go all the way out. Provide them with the information. As we grow bigger in population. Knowing everyone that is involved in the community. o Community cleanup programs and dumpsters; we need to see if we can find more dollars to get dumpsters to do that. o Collaborate with the bigger HOAs. o Housing options and affordability of various diverse housing options for members in the community, and those who wish to move into Marana community. o VC 5 (Invite citizen involvement and deliver transparent and timely distribution of information through a variety of traditional and innovative platforms) ■ Town has to follow-up on the suggestion and information provided to and by the Forum. ■ Marana Citizens' Forum is valuable to the Town and the members provide feedback to subject matter that is given. • We were running out of topics for them to work on. Suggested a different format to keep the Forum members engaged and providing the town feedback. • Develop the idea first, and seek members who have experience or interest in the subject matter. • Change the format so that we are not having a session for the sake of having a session, or expand the session to a longer time. Focus Area 3: Thriving Commerce Recruit and maintain a diverse commercial sector that is supported by local workforce training and funding opportunities o Thriving Commerce: ■ Marana have tremendous programs (i.e. TPT); maybe we need to look at it and be more inclusive. ■ Business retention; look to the business community and bring in people and businesses to the Marana community; business licensing and taxes; engage small business an opportunity where they could come and voice their concerns. Council Study Session Meeting Summary Minutes June 28,2022,Page 14 • Focus on tourism, brochures that highlight the Marana community. We have 13 hotels/motel complexes to provide visitors that opportunity to visit our town. Tourism is big business in bringing big events to the community. Marana has many things to offer. o TC 4 • CTE program at Marana High School; finding a better way to collaborate with some of the career programs that they cannot find employees. Visit the local schools introduce various careers that a student can find a job upon graduating from high school. • Get schools involved with the businesses; can start getting the programs reinitiated. San Miguel does this with their students' to intern with the town or other businesses. The Town can help with the matching and collaborating piece. • Look at the trends in the industry of what the businesses in the community needs, as well as those trends that are upcoming. Seek out those trade schools that would be willing to locate here and train our community. • Having the right infrastructure to get them here. We would need a report that says reasons why a business did not locate here. • Economic and Development Director Curt Woody has been working with Arizona Association of Economic Development (AAED) and they are trying to coordinate with these businesses and create programs to help business have the support they need to open here. Focus Area 4: Healthy Lifestyles Provide a variety of recreational, artistic, and cultural opportunities along with a flourishing natural environment to support healthy and active lifestyles There was a consensus of the Council to accept Focus Area 4 as presented. Focus Area 5: Proactive Public Services Foster an open atmosphere that embraces change, creativity, innovation and calculated risk, and maintains the Town's high quality customer service. Vice Mayor Post asked the Town has an energy conservation employee on staff who would help in the development of best practices. Mr. Rozema replied stating one of the positions that we discussed, specifically in the Water Department is a Conservation Specialist. The Town does have staff who has that experience and knowledge in that area. Vice Mayor Post asked whether the same person would follow-up on best practices for Council Study Session Meeting Summary Minutes June 28,2022,Page 15 the development of Focus Area 5, PPS 1.4. Mr. Rozema stated that it could be, yes. Ms. Caicedo added that the Development Services Department would take the lead in this area as well as Public Works as both departments support one another in this area. Vice Mayor Post stated he understood PPS 1.3 as related to conservation and PPS 1.4 as the development practices. Mr. Rozema replied stating it is covered more in Goal PPS 2. o Proactive Public Services: • Energy conservation personnel on staff. • Looking at options to make sure that we can continue to grow and still maintain the same services. • Solar panels in the Town's employee parking lot, Crossroads, and later at the MOC • PPS 2 • Seminar with MPA and SAHBA a lot of things are going around about water; develop a strategy of how much water is in the county, town, what is the access to the water; where is it created; is it sustainable. Creative on how we use water; put together a program of water outside of our boundary so that we can explain to people so to reduce the fear. Plenty of water here for the people here. • Educate the public on water and water conservation. • We have three good solutions for water in the community, 2,000-acre foot shortfall that our plan showed. Marana has viable options to cover the shortfall. The other we feel could be substantial of renewable water. • Tucson bragged about Marana about our efforts related to water cleanup. • PPS 3 • Marana does really well. • PPS 4 • Five-star Service to the community Council Member Craig commented on the goals and associated actions for each Focus Area stating staff did a good job on this, that she did not have much to offer for change. Mr. Rozema replied stating this is the work of many different directors, deputies and staff to bring forward these goals to Council for its review. Vice Mayor Post inquired as to whether the Town would schedule a meeting to discuss action plans with some of the goals listed. Ms. Caicedo stated for the next meeting in August, she will take the comments from Council during this meeting, meet with the department directors, and bring forward a draft plan for review by Council. Council Study Session Meeting Summary Minutes June 28,2022,Page 16 Council Member Comerford complimented Town staff on its efforts to bring the update forward to Council. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post, moved and Council Member Officer second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 8:06PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council Study Session Meeting held on June 28, 2022. I further certify that a quorum was present. wiC14" Cherry L. La 'son, To Clerk ArdekSehl MAPANA AZ ESTABLISHED 1977 Council Study Session Meeting Summary Minutes June 28,2022,Page 17