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HomeMy WebLinkAbout08-09-2022 Study Session Meeting Summary Minutes MARANA AZ CELEBRATING 45 YEARS MARANA TOWN COUNCIL STUDY SESSION 11555 W. Civic Center Drive, Marana, Arizona 85653 Second Floor Conference Center, August 9, 2022, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:01 PM and directed the Clerk to call the roll. Mayor Honea,Vice Mayor Post, Council Members: Jackie Craig, Patti Comerford (Excused), Roxanne Ziegler,John Officer, and Herb Kai. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Vice Mayor Post, moved and Council Member Officer second the motion approving the agenda as presented. Motion passes, 6-0. DISCUSSION/DIRECTION/POSSIBLE ACTION D1 Relating to Strategic Planning; discussion, consideration, and direction regarding the Marana Strategic Plan V Draft (Andrea Caicedo) 00083016.DOCX/1 Council Study Session Meeting August 9,2022 Page 1 Town Manager Terry Rozema provided opening remarks related to the process and development of the Strategic Plan Update V(A copy of the presentation is on file in the Town Clerk's Office for review upon request), that this meeting would provide the Council with one last opportunity to review and provide direction to Town staff before Strategic Plan Update V is brought forward to Council during its September 6, 2022 meeting for consideration. Assistant to the Town Manager Andrea Caicedo reviewed each of the focus areas of the draft Strategic Plan V, and stated that previous feedback from Town Council have been included with the draft before Council and meetings with Town staff have followed. The draft is not the final product, as Council has the opportunity to provide additional comments and directions. She gave an overview of the process to occur during this meeting as Council will review each of the focus areas and provide feedback to Town staff, and reminds staff that this will be the final opportunity for input to be incorporated in the Strategic Plan V before Town Council adoption. Below are the comments made by Council and Town staff during the review of each focus area of the draft Strategic Plan V. Focus Area 1: Cherished Heritage (CH) Assistant to the Town Manager Andrea Caicedo directs the discussion to Cherished Heritage Goal 1. Mayor Honea questioned regarding whether it should be more specific or general. - Assistant to the Town Manager Andrea Caicedo directs that actions are intended to be more specific. Vice Mayor Post commented that Strategies 1.1 (Prepare a Marana Cultural and Heritage Preservation Plan that provides a comprehensive record of local historic and cultural resources, and include strategies for celebrating the Town's unique identity) and 1.2 (Create educational programs and initiatives that increase community awareness of the Town's rich heritage) look great. Mayor Honea asked about the grain silos, and whether the plan mentions them. Town Manager Terry Rozema referred the Mayor to Strategy 3.2. Council Member Ziegler mentions that she is glad Community Partners and Heritage Organizations were well captured and that funds will be applied towards this. Assistant to the Town Manager Andrea Caicedo confirms this and explains what emphasis will be placed on this. Regarding Strategy CH 2.2 - Consensus that expanding art policy is a good idea. 00083016.DOCX/1 Council Study Session Meeting August 9,2022 Page 12 Vice Mayor Post asks for clarification on the Private Development Art Project and Assistant to the Town Manager Andrea Caicedo explains how this will expand funds for private development. Town Manager Terry Rozema says it is intended for larger developments like Premium Outlet Mall or the Walmart on Cortaro. This is for working with larger private developer coming in to plan and implement art throughout our town. Council Member Ziegler asks for clarification on the Art Policy and if we can expand public art projects into private development. Town Manager Terry Rozema responds that the intent of the art policy is about commercial, larger developments. The Town is working with private developers to plan and implement art in the community and make it more prevalent. Assistant to the Town Manager Andrea Caicedo suggests an addition of a definition for a "heritage-based art project." Will be discussed further. Council Member Kai recommends looking at Oro Valley Art Policy for guidance. Regarding Strategy 3.2, Council Member Jackie Craig recommends the Heritage Museum in Springerville as an example. Council Member Ziegler expressed concerns that there was not much interest in a museum in the past,but she approves of conducting a feasibility study. Council Member Officer says the Town should do a museum and expressed his belief that the museum failed in the past because volunteerism wasn't there. Consensus: Council is pleased with Cherished Heritage and would like staff to put funding towards the goals and strategies. Focus Area 2: Vibrant Community Assistant to the Town Manager Andrea Caicedo directs the discussion to Vibrant Community Goals 1 and 2. Council Member Ziegler asks about current HCP that was developed and whether to vote on it and Vice Mayor Post suggests that a new one should be done and that this is important to constituents, but it can incorporate helpful information from the HCP. Town Manager Terry Rozema clarified that VC 1.2 action is separate/different than HCP. Deals with open space and wildlife conservation relative to development. This is for identifying what things should look like and to what extent do we want to ensure there is a natural pathway for the animals and/or what setback we are dealing with. Assistant to the Town Manager Andrea Caicedo directs the discussion to Vibrant Community Goals 3 and 4. Council Member Craig recommends adding utilization of "Complete Streets" to the Transportation Master Plan in Strategy 3.1 (Update the Transportation Master Plan to 00083016.DOCX/1 Council Study Session Meeting August 9,2022 Page 13 reflect community needs and meet the demands of new growth). Town Manager Terry Rozema agrees to include under Strategy 3.1. Council Member Post asks about the high-speed rail project between Tucson and Phoenix and notes that there are large companies moving to Pinal County and there is not the housing to support it. Council Member Post asks about the new roundabout by the high school and Town staff report that it is running smooth even when busy. Council Member Craig questions the lack of public transportation. Assistant to the Town Manager Andrea Caicedo directs the discussion to Vibrant Community Goal 5. Council Member Post suggests that there are many options in the Strategic Plan V Update that the Citizens' Forum could consider, such as water conservation and energy conservation. Mayor Honea suggest using CDBG funding to replace all toilets in Honea Heights. Mayor Honea states that housing needs are an issue of importance to both the League of Cities and Towns and the Arizona legislature. Mayor Honea and Councilmember Craig both seek to focus on affordable housing. Council Member Kai seeks an increase in dumpsters in neighborhoods and funding for it. Town Manager Terry Rozema reports that it is anticipated that the Town will receive 350,000 in funding from CDBG and that dumpsters will be prioritized and if Town Council wants additional funding towards dumping,town staff will follow the direction. Deputy Town Manager Erik Montague notes there is also the Waste Management quarterly rollout program. Council Member Ziegler states that the Citizens Forum needs to be revamped and encourages that moving forward,rather than individual prioritizing from various topics, all seven members of the Council should agree on a topic from a list determining what is the most important topic. Council Member Craig notes that it is problematic that the recommendation from the Citizens Forum are not often done. Assistant to the Town Manager Andrea Caicedo responds that she is currently planning on presenting options to the Town Council for the Citizens Forum moving forward. Council Member Ziegler requests that the size of the Citizens Forum and the quorum have varied and Assistant to the Town Manager Andrea Caicedo responds that this can be addressed. Focus Area 3: Thriving Commerce 00083016.DOCx/1 Council Study Session Meeting August 9,2022 Page 14 Assistant to the Town Manager Andrea Caicedo directs the discussion to Thriving Commerce Goals 1 and 2. Council Member Craig questions financing State Land development along Tangerine Road. Vice Mayor Post says State Land wants to bring industry into the state. Town Manager Terry Rozema adds that there are lots of obstacles to development there including utilities. Town Manager Rozema reports that State Land has communicated it is open to selling land and the director of State Land expressed a desire for opening lines of communication. Consensus that there will not be water and sewer there for purpose of development. Council Member Ziegler wants more information on Business Retention and Expansion Program. Assistant to the Town Manager Andrea Caicedo reports that this will involve the Economic Development Department creating a program focused on bigger industries focused on retention and more frequent communication. Council Member Ziegler wants something at every exit off the freeway so that you know you are in Marana. There is consensus that it is a great idea and there should be ongoing discussions about what it could be. Town Manager Terry Rozema suggests looking at the wayfinders on Ina Road and that the Communications Department at the Town is a good resource for ideas moving forward. Assistant to the Town Manager Andrea Caicedo directs the discussion to Thriving Commerce Goals 3 and 4. Council Member Craig questions if it is worth having our own tourism website as opposed to being part of Visit Tucson. Mayor Honea reports that Visit Tucson wanted half of our bed tax (approximately 700-800,000 per Vice Mayor Post), so the Town then started its own Economic Development Department. Both Vice Mayor Post and Mayor Honea report that we are currently using the bed tax for the lease and other Town needs. Council Member Ziegler questioned when the last Airport Master Plan was done and it was reported by staff that it was probably in 2016 or 2017. Council Member Kai asked who is running the airport and was informed that Galen Beem,a 17-year Town employee, is at the airport. Vice Mayor Post questions if there is a manager for the FBO at the airport and is informed by staff that Peter is the person there. Focus Area 4: Healthy Lifestyles Assistant to the Town Manager Andrea Caicedo directs the discussion to Healthy Lifestyles Goals 1 and 2. 00083016.DOCX/1 Council Study Session Meeting August 9,2022 Page I 5 Council Member Craig notes that Strategy 1.5 action item to complete the CalPortland section of the Santa Cruz Shared Use Path is nearly completed and suggests tie into CAP and Tortolita Mountain trails to beef this up a little. Council Member Craig opines Goal 2 (Identify open space areas and balance with the needs of the community) might be a good place for Barnett Channel Park goal. Town Manager Terry Rozema expresses concern about adding it since Strategic Plan Update V is a five-year plan and the Park would not be completed during that time. Focus Area 5: Proactive Public Services Assistant to the Town Manager Andrea Caicedo directs the discussion to Proactive Public Services Goals 1 and 2. Council Member Craig recommends adding working on building codes to build in sustainable features, like plug-in cars and recirculating pumps, under Strategy 1.3. Council Member Ziegler suggests removing grass for water conservation and adding rocks, also requiring less maintenance. Councilmember Kai, referring to Strategy 1.5 action to develop a drainage manual, and questions if is a regional study and asks what would be included in the drainage manual. Deputy Town Manager Erik Montague reports it would have design standards and maintenance requirements, cites as an example the millions of dollars of drainage in Saguaro Bloom, and emphasizes the importance of drainage to the Town. Council Member Craig questions that there is not a goal specific to water conservation what can be done to calm public concerns regarding water conservation and to show that the Town is planning for water conservation. Assistant to the Town Manager Andrea Caicedo responds that the action under Strategy 2.2 includes a public campaign to increase awareness. Council Member Craig recommends moving Drought Preparedness to Strategy 2.1 "Deliver safe, reliable and sustainable water services to meet current needs" and there is consensus to make that change. Assistant to the Town Manager Andrea Caicedo directs the discussion to Proactive Public Services Goals 3 and 4. Council Member Ziegler asks the timeframe for the update to the Facilities Master Plan and is informed it will be done this year. Vice Mayor Post says that will be an interesting document. Council Member Ziegler questions whether we need more facilities and Town Manger Rozema informs that there are ongoing internal discussions to accommodate growth in the Town and make better use of space that we currently have, 00083016.DOCX/1 Council Study Session Meeting August 9,2022 Page 16 but notes that the current building was done in 2006 and questions the future placement of our facilities either on the current campus or in substations. Mayor Honea cites the benefit of keeping buildings on the main campus to enhance efficient service for citizens and enhanced efficiency when Town staff know each other and work together often due to proximity. Councilmember Kai, referring to Strategy 3.2, asks about possibly billing requesting parties for public records requests due to Town staff time to process. Deputy Town Attorney Libby Shelton explains there can be charges for staff time when it is a commercial records request,but not when it is a standard public records request. Deputy Town Attorney Libby Shelton further notes that in the past there were charges to requestors for the cost of the paper to produce records, but now most requests are processed digitally. Mayor Honea notes that this is an issue often addressed at the League of Cities and Town and that other cities in Maricopa County have dedicated staff to public records and the courts have frowned on charging. Assistant to the Town Manager Andrea Caicedo addresses what the public facing Strategic Plan V document will look like. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post, moved and Council Member Officer second the motion to adjourn the meeting. Motion passes, 6-0. Meeting adjourned at 7:31PM. 00083016.DOCX/1 Council Study Session Meeting August 9,2022 Page 1 7 CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council Study Session Meeting held on August 9, 2022. I further certify that a quorum was present. David L. Udall, Interim Town Clerk Ad60& MARANA AZ ESTABLISHED 1977 00083016.DOCX/1 Council Study Session Meeting August 9,2022 Page 1 8