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HomeMy WebLinkAbout08-16-2022 Regular Council Meeting Summary Minutes MARANA AZ CELEBRATING 45 YEARS MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, August 16, 2022, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Vice Mayor Post called the meeting to order at 6:00 PM and directed the Interim Town Clerk to call the roll. Mayor Honea was excused, Vice Mayor Post was present, Council Member Jackie Craig was present, Council Member Patti Comerford was present, Council Member Herb Kai was present, Council Member John Officer was excused, and later present, and Councilmember Roxanne Ziegler was present. The Interim Town Clerk stated a quorum was present. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Vice Mayor Post. APPROVAL OF AGENDA Council Member Kai moved and Council Member Ziegler seconded the motion approving the agenda as presented. Motion passed, 6-0. Regular Council Meeting Summary Minutes August 16,2022 Page 1 of 8 CALL TO THE PUBLIC Vice Mayor Post opened the meeting to receive public comment. There were no comments. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Vice Mayor Post recognized Council Member Officer was now present [6:01 PM]. Council Member Ziegler congratulated Council Member Comerford,Vice Mayor Post, Council Member Officer and Council Member Kai on their election campaigns. Council Member Craig thanked the Police Department for keeping schools safe. MANAGER'S REPORT: SUMMARY OF CURRENTEVENTS Town Manager Terry Rozema reported on the following: • The Police Department and the Communications Department put together several videos related to school zones and speeding. Both departments were thanked. • The Development Services Department has issued 12 single-family residential permits so far for the month of August. • The Audubon Society held a successful and well-attended event at El Rio Preserve, and the location is growing in popularity. • Fall Festival is coming up and is anticipated to include a couple of unveilings. • Concerts in the Courtyard starts up again on September 15, 2022. The event will be from 5:00 PM to 7:30 PM. PRESENTATIONS CONSENT AGENDA Cl Resolution No. 2022-081: Relating to the Marana Regional Airport; approving and authorizing the Mayor to sign the Land/Facility Use Agreement Amendment No. 1 between the Town of Marana and the Arizona Department of Forestry and Fire Management in order to correct a scrivener's error in the original agreement (David Udall) C2 Resolution No. 2022-082: Relating to Budget; approving the transfer of up to: $615,000 in budgeted expenditure authority from the General Fund contingency line item to the Police department budget for officer-related costs; $105,000 from the Development Services department budget to the Town Manager department budget for the Town's Regular Council Meeting Summary Minutes August 16,2022 Page 2 of 8 master transportation study; and $192,369 from the Finance department budget to the Human Resources department budget for re-organization of payroll-related functions, in the fiscal year 2022-2023 budget (Yiannis Kalaitzidis) C3 Resolution No. 2022-083: Relating to Development; approving a release of assurances for Tortolita Ridge Lots 1 through 32 and accepting public improvements for maintenance (Jason Angell) C4 Resolution No. 2022-084: Relating to Economic Development; designating the Town of Marana as the official Destination Marketing Organization(DMO)for the Town for the purpose of coordinating tourism promotion with the Arizona Office of Tourism (AOT) (Curt Woody) C5 Resolution No. 2022-085: Relating to Personnel; approving and adopting an amendment to the Town's Personnel Policies and Procedures, revising Chapter 6 - Performance Management and Employee Development, Section 6-2-6 "Application and Reimbursement Procedures" (Curry C. Hale) C6 Resolution No. 2022-086: Relating to the Police Department; approving and authorizing the Town Manager to execute a High Intensity Drug Trafficking Area (HIDTA) grant agreement between the City of Tucson(COT) and the Town of Marana to receive funding under COT Grant Number HT-22-2930 (Yiannis Kalaitzidis) C7 Resolution No. 2022-087: Relating to Utilities; approving and authorizing the submission of an application for funds from the Water Infrastructure Finance Authority of Arizona (WIFA) to fund the construction of the Twin Peaks Interconnect project and the design and construction of the Picture Rocks Interconnect project and authorization to incur debt (Jing Luo) C8 Approval of the Council Regular Meeting Summary Minutes of August 3, 2022 (David Udall) Council Member Kai moved, and Council Member Officer seconded, the motion approving the Consent Agenda as presented. Motion passed, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Regular Council Meeting Summary Minutes August 16,2022 Page 3 of 8 Al Ordinance No. 2022.012: Relating to Utilities; amending Town Code Title 14 (Utilities) by adding new Chapter 14-11 (Non-Potable Water Service Within Cortaro- Marana Irrigation District Boundaries) (Jing Luo) Water Director Jing Luo provided a presentation related to new Chapter 14-11 of the Marana Town Code. She introduced the topic with a brief statement regarding the historic drought and the resulting cuts in Colorado River water allocations that have made optimizing the use of renewable water resources increasingly important. A brief overview of her presentation is below. (A copy of the PowerPoint presentation is available on file in the Town Clerk's Office for review upon request.) Background • The 2013 intergovernmental agreement between the Town and the Cortaro- Marana Irrigation District ("CMID") transferred the North Marana non-potable water system to CMID, but did not address certain administrative matters. It did not require developers to connect to CMID's non-potable system. • Potable water is currently used for landscape irrigation in most neighborhoods with the exception of a few subdivisions. • No recharge credit is collected on irrigation water. • Non-potable water use represents 10-15% of total water use within Marana Water's service area. Two maps were shown related to CMID's service area and non-potable system. Goals and Purposes • Optimize the use of renewable water resources in Marana's current water portfolio. • Reduce the Town's potable water obligations for non-potable use. • Increase the use of CMID's available water rights in North Marana. Outreach Activities Since Council Study Session on July 14,2020 • On July 14, 2020, Council unanimously moved to direct staff to bring a finalized ordinance before Council. • Town staff worked closely with CMID's staff and attorney. • Town staff held multiple meetings with stakeholders, including CMID, SAHBA and MPA. Regular Council Meeting Summary Minutes August 16,2022 Page 4 of 8 • Several rounds of feedback were received from CMID, SAHBA, and other stakeholders. The feedback was carefully considered and, where appropriate, incorporated into the proposed ordinance. • Both Marana Water and CMID updated their websites to include information about non-potable water service. • Town staff facilitated a joint meeting with CMID and SAHBA to discuss implementing the new ordinance. The following list of outreach activities was shown: Meetings or Outreach Activities Conducted with Stakeholders • Efforts made in 2021 • March 7, 2022- Non-potable Water Presentation to SAHBA Members • March 22, 2022 - Non-potable Water Presentation to MPA Members • April 6, 2022 - Coordination Meeting with CMID on Non-potable Water • June 10, 2022 - Follow-up Meeting with MPA Members • June 27, 2022 - Follow-up Meeting with SAHBA Members • July 5, 2022 - Coordination Meeting with CMID on Non-potable Water • July 6, 2022 - Pulled the Item from Council Agenda for July 12 Meeting • July 19, 2002 - Three-party Meeting SAHBA/CMID/TOM • Numerous conversations with SAHBA Leadership • Received written feedback from SAHBA numerous times and provided written responses Key Components of the Proposed Ordinance Proposed Non-potable Water Service Ordinance • Addresses the coordinated expansion of the non-potable water system, which is not addressed by the 2013 IGA. • Coordinating with CMID for non-potable water service is required when: o Required as a rezoning condition. o The cost of installing non-potable infrastructure is equal to or less than the 20-year cost saving of using CMID's non-potable water versus Marana's potable water. o When the Town Council requires the connection to offset the environmental burden of a particular project. • CMID may waive the right to serve. • Requires the Marana Water Director and CMID, and/or its management agent to enter a MOU in order to ensure consistency in the provision of service and to coordinate compliance with the Town Code and other regulations. Next Steps Regular Council Meeting Summary Minutes August 16,2022 Page 5 of 8 • If approved, staff will continue to work with CMID and other stakeholders in implementing the ordinance. Vice Mayor Post asked if there were any questions. There were not any questions. Council Member Comerford moved, and Council Member Craig seconded, the motion to approve Ordinance No. 2022.012. Motion passed, 6-0. A2 Resolution No. 2022-088: Relating to Water;approving and authorizing the Mayor to execute the First Amendment to Intergovernmental Agreement between the Cortaro- Marana Irrigation District and the Town of Marana relating to the ownership and operation of the non-potable water system in north Marana (Jane Fairall) Assistant Town Attorney David Udall provided a brief overview of the item, stating the Town entered into an intergovernmental agreement("IGA") with CMID in 2013 in order transfer the Town's non-potable water system to CMID. Mr. Udall further stated that, if adopted, the amendment would make two substantive changes to the original IGA: (1) Paragraph 18 would be revised to clarify the agreement's geographic area to include areas CMID now supplies with non-potable water services but did not at the time of the original IGA, and to include any future expansion of CMID's boundaries; and (2) Paragraph 19 would be revised to allow for CMID and the Town to negotiate toward a solution in the event CMID no longer provided non-potable water to one or more areas in the Town instead of the system automatically reverting to the Town, as is currently the case under the original agreement. Mr. Udall noted that representatives of CMID were also present in the event the Council had any questions for them. Vice Mayor Post asked if there were any questions. There were not any questions. Council Member Comerford moved, and Council Member Kai seconded, the motion to approve Resolution No. 2022-088. Motion passed, 6-0. A3 Resolution No. 2022-089: Relating to Elections; declaring and adopting the results of the Town of Marana primary election held on August 2, 2022 (David Udall) Interim Town Clerk David Udall stated that under Arizona law, the Town is required to enter on the record the official canvass of the votes of the August 2, 2022 primary Regular Council Meeting Summary Minutes August 16,2022 Page 6 of 8 election no earlier than six days, nor more than 20 days, after the election. He said that the Town has now received the official canvass from the County and that copies are included in the agenda materials. Mr. Udall further stated that Resolution No. 2022-089 now includes the official election results as reported by the Pima County Elections Department, and noted that the language of Section 2 of the resolution was revised to reflect that the number of ballots rejected is a countywide number and not a Marana- specific number. Vice Mayor Post asked if there were any questions. There were not any questions. Council Member Ziegler moved, and Council Member Kai seconded, the motion to approve Resolution No. 2022-089. Motion passed, 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Vice Mayor Post asked for a motion to adjourn the meeting. Council Member Kai moved, and Council Member Officer seconded, the motion to adjourn. Motion passed, 6-0. Meeting adjourned at 6:19 PM. Regular Council Meeting Summary Minutes August 16,2022 Page 7 of 8 CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council meeting held on August 16, 2022. I further certify that a quorum was present. David L. Udall, Interim Town Clerk 44(< 40& MARANA AZ ESTABLISHED 1977 Regular Council Meeting Summary Minutes August 16,2022 Page 8 of 8