HomeMy WebLinkAboutResolution 2022-113 Approving and Authorizing the Mayor to Sign an Amendment to the IGA Pima County Water Sewer Billing MARANA RESOLUTION NO. 2022-113
RELATING TO UTILITIES;APPROVING AND AUTHORIZING THE MAYOR TO SIGN
AN AMENDMENT TO THE INTERGOVERNMENTAL AGREEMENT, EFFECTIVE
DECEMBER 1, 2022, BETWEEN THE TOWN OF MARANA AND PIMA COUNTY FOR
PROVISION OF WATER CONSUMPTION DATA AND SEWER USER ACCOUNT
BILLING SERVICES
WHEREAS Pima County operates and maintains a public sanitary sewerage sys-
tem and is the designated public sewer system provider for the eastern and southern
portions of the Town of Marana; and
WHEREAS the Town of Marana is the potable water provider for a portion of the
area that receives sewer service from Pima County; and
WHEREAS on November 17, 2020, the Town Council approved Resolution No.
2020-121 authorizing the Town to enter into an intergovernmental agreement with Pima
County, effective December 1, 2020, for the provision of water consumption data and
sewer user account billing services, which terminates on November 30, 2022; and
WHEREAS Town staff has negotiated with Pima County to increase the billing
rate for each customer account to reflect increased costs for the Town and to extend the
agreement; and
WHEREAS the Town and Pima County desire to enter into a an amendment to the
intergovernmental agreement, effective December 1, 2022, extending the agreement
through November 30, 2023 and increasing the monthly billing rate for the provision of
water consumption data and sewer user account billing services.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, ARIZONA, AS FOLLOWS:
SECTION 1. The amendment to the intergovernmental agreement between the
Town of Marana and Pima County for provision of water consumption data and sewer
user account billing services set forth in the agenda materials accompanying this resolu-
tion is hereby approved, and the Mayor is hereby authorized to sign it for and on behalf
of the Town of Marana.
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Resolution No.2022-113 - 1 -
SECTION 2. The Town's Manager and staff are hereby directed and authorized to
undertake all other and further tasks required or beneficial to carry out the terms, obliga-
tions, and objectives of the intergovernmental agreement.
PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF
MARANA, ARIZONA, this 1st day of November, 2022.
Mayor d Honea
ATTEST: APPROVED AS TO FORM:
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David L. Udall, Town Clerk Jane - . all, Town Attorney
4a6.,
MARANA AZ
ESTABLISHED x971
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Resolution No.2022-113 -2 -
Contract No.: CT-WW-21-224-01 1
Revised 8/19/22
Pima County Department of Regional Wastewater Reclamation
Project: Sewer Billing and Collection Services
Contractor: Town of Marana
Contract No.: CT-WW-21-224
Contract Amendment No.: One (1)
Orig. Contract Term: 12/01/2020 - 11/30/2022 Orig. Amount: $130,000.00
Termination Date Prior Amendment: N/A Prior Amendments Amount: $ 0.00
Termination Date This Amendment: 11/30/2023 This Amendment Amount: $ 85,000.00
Revised Total Amount: $215,000.00
INTERGOVERNMENTAL AGREEMENT AMENDMENT
WHEREAS, COUNTY and TOWN entered into an Intergovernmental Agreement (IGA) for services
as referenced above; and
WHEREAS, TOWN and COUNTY pursuant to Article 4 – Term, have agreed to extend the IGA term
for the first of four one-year renewal periods, and
WHEREAS, TOWN and COUNTY have agreed to increase the total contract amount to allow
payment for the continued provision of sewer billing and collection services during the extended term
of the contract.
NOW, THEREFORE, it is agreed as follows:
CHANGE: Article 3 – Financing
FROM:
a. For the services described in Exhibit A - Scope of Services, the County agrees to pay Town a
monthly administrative and billing fee (collectively, the “Unit Price”) of $1.59 per account per
month, for the purpose of reimbursing the Town for the cost of billing and collection services
each year. The billing fee is also intended to compensate Town for its implementation of cost
and price control activities. Town will invoice County on a monthly basis for the billing and
collection services rendered. Each invoice will include detailed documentation supporting the
requested payment. Payment requests will assign all costs to items identified and authorized
by this IGA. County will pay Town within 30 days for the services invoiced pursuant to this
IGA. County may challenge any invoice or may request additional supporting data, but such
challenge or data request will not delay County’s payment.
TO:
a. For the services described in Exhibit A - Scope of Services, the County agrees to pay Town a
monthly administrative and billing fee (collectively, the “Unit Price”) of $1.86 per account per
month, for the purpose of reimbursing the Town for the cost of billing and collection services
Contract No.: CT-WW-21-224-01 2
Revised 8/19/22
each year. The billing fee is also intended to compensate Town for its implementation of cost
and price control activities. Town will invoice County on a monthly basis for the billing and
collection services rendered. Each invoice will include detailed documentation supporting the
requested payment. Payment requests will assign all costs to items identified and authorized
by this IGA. County will pay Town within 30 days for the services invoiced pursuant to this
IGA. County may challenge any invoice or may request additional supporting data, but such
challenge or data request will not delay County’s payment.
FROM:
b. Total payment for this contract shall not exceed $65,000.00 (the “Maximum Yearly Limit”)
annually. In the event population growth projections indicate that the Maximum Yearly Limit
will be exceeded, County and Town will meet to discuss increasing funding to cover the costs
for services. The terms of this IGA, however, may only be amended pursuant to Article 20
below.
TO:
b. Total payment for this contract shall not exceed $85,000.00 (the “Maximum Yearly Limit”)
annually. In the event population growth projections indicate that the Maximum Yearly Limit
will be exceeded, County and Town will meet to discuss increasing funding to cover the costs
for services. The terms of this IGA, however, may only be amended pursuant to Article 20
below.
CHANGE: Article 4 – Term
FROM: “…will terminate on November 30, 2022…”
TO: “…will terminate on November 30, 2023…”
CHANGE: Scope of Services – Exhibit A, Section F.
FROM:
F. Provide the County with read-only access to the computerized customer billing system
maintained by the Town.
TO:
F. Provide the County with read-only access to the computerized customer billing system,
Sprypoint, once it is implemented by the Town.
REMAINDER OF THIS PAGE INTENTIONALLY BLANK
Contract No.: CT-WW-21-224-01 3
Revised 8/19/22
Counterparts. This agreement may be executed in counterparts, each of which when fully executed
and delivered will constitute a duplicate original. All counterparts together shall constitute a single
agreement.
All other provisions of the Contract not specifically changed by this Amendment remain in effect and
are binding upon the parties.
PIMA COUNTY:
______________________________
Chair, Board of Supervisors
ATTEST
______________________________
Clerk of the Board
__________________
Date
Approval as to Content for Pima County:
_____________________________
Director, RWRD
_________________
Date
______________________________
Director, Finance
__________________
Date
TOWN OF MARANA:
_____________________________
Mayor, Town of Marana
ATTEST
____________________________
Town Clerk
_____________________
Date
Intergovernmental Agreement Determination
The foregoing Intergovernmental Agreement Amendment between Pima County and the Town of Marana
has been reviewed by the undersigned, each of whom has determined that it is in proper form and is within
the powers and authority granted under the laws of the State of Arizona to the party he or she represents.
PIMA COUNTY:
__________________________________
Deputy County Attorney
TOWN OF MARANA:
____________________________________
Town Attorney