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Home My WebLink About12-06-2022 Regular Council Meeting Summary MinutesMARANA AZ CELEBRATING 45 YEARS MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, December 6, 2022, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:01 PM and directed the Town Clerk to call the roll. Council Member Comerford, Council Member Officer, and Council Member Ziegler were absent. All other Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Kai moved to approve the agenda as presented. Vice Mayor Post seconded the motion. Motion passed, 4-0. CALL TO THE PUBLIC David Morales addressed the Council regarding the mission and current financial needs of the Disabled American Veterans (DAV) Chapter 4 volunteer organization. Council Regular Meeting Summary Minutes December 6, 2022 Page 1 of 7 The following 16 individuals addressed the Council regarding lighted baseball field reservations for youth baseball and softball sports: Todd McGee, Joseph Kiser, Sarah Romic, Virgil Robinett, Deanna Kiser, Heidi Weimholt, Maricus Mindoro, Payton Romic, Abigail Castilblanco, Stacey Hughes, Cary Smith, Regina Smith, Ava Smith, Erika Castilblanco, Vanessa Perez, and John Anderson. Comments related generally to field reservations, field maintenance, the need for additional lighted baseball fields, and the differences between the Baja Fastpitch softball organization and the Little League organization. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Mayor Honea highlighted the Peach Program at Estes Elementary School, the Town's Service Awards Ceremony, and the Police Department's recent Badge Pinning and Promotion Ceremony. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manger Terry Rozema said the Town issued 35 single-family residential permits in November. Last November, there were 86 total permits issued. He said Holiday Festival had been canceled due to weather, but the Christmas tree lighting show would be available daily, on the hour between 5:00 PM and 9:00 PM, until December 28, 2022. He commented on the upcoming Concerts in the Courtyard event on December 15, 2022. PRESENTATIONS CONSENT AGENDA C1 Resolution No. 2022-123: Relating to Development; approving a release of assurances for Cortaro Ranch Phase II Lots 1 through 6 and Common Areas "A" and "B" as modified and accepting public improvements for maintenance (Jason Angell) C2 Resolution No. 2022-124: Relating to Liquor Licenses; appointing the Town Clerk as the Town Council's designee to review extended premises and special event liquor license applications and make recommendations to the Arizona Department of Liquor License and Control; rescinding Resolution Nos. 2001-50 and 2018-081 (Luke Fischer) C3 Relating to Procurement; ratifying the Town Manager's approval of a change order to the Airport MIRL, PAPI, & Beacon Replacement (AP026) project in the amount of $3,059.25; authorizing the transfer of appropriations, if necessary, for the change order; Council Regular Meeting Summary Minutes December 6, 2022 Page 2 of 7 and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Fausto Burruel) C4 Approval of Regular Council Meeting Summary Minutes of November 15, 2022 and Special Council Meeting Summary Minutes of November 22, 2022 (David L. Udall) Vice Mayor Post moved to approve the consent agenda. Council Member Kai seconded the motion. Motion passed, 4-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Ordinance No. 2022.027: Relating to Finance; amending the Town of Marana comprehensive fee schedule to reduce the Signature Event Vendor Fee - Non Food Vendor - Single; approving and authorizing a retroactive, partial waiver of the Signature Event Vendor Fee - Non Food Vendor - Single for the 2022 Fall Festival and the 2022 Holiday Festival signature events; and establishing an effective date (Wayne Barnett) Parks and Recreation Deputy Director Wayne Barnett presented on this item. Mr. Barnett explained the Signature Event Vendor Fee - Non Food Vendor - Single was erroneously adjusted to $150.00 for fiscal year 2023. The fee was intended to be adjusted to $125.00. For both the Fall Festival and Holiday Festival signature events, Town staff inadvertently charged vendors the intended fee of $125.00 instead of the approved fee of $150.00. This resolution retroactively and partially waives $25.00 of the charged fees for the Fall Festival and Holiday Festival events and amends the comprehensive fee schedule going forward so the fee is what it was intended to be for fiscal year 2023. Vice Mayor Post moved to adopt Ordinance No. 2022.027. Council Member Kai seconded the motion. Motion passed, 4-0. A2 Resolution No. 2022-125: Relating to Development; amending the infrastructure improvements plan supporting development impact fees for parks and recreation facilities by shifting the anticipated development impact fee funding among certain projects and by reducing the cost provided for the Twin Peaks District Park Land Acquisition and Phase 1 Development project without changing the amount of the parks impact fees or the level of service; authorizing the transfer of up to $650,000 in budgeted Council Regular Meeting Summary Minutes December 6, 2022 Page 3 of 7 expense authority from the Santa Cruz Shared Use Path at Cal Portland Project line item to the Gladden Farms Baseball Field Improvements line item within the impact fee fund (Jim Conroy) Parks and Recreation Director Jim Conroy presented on this item. A copy of the PowerPoint presentation is on file with the Town Clerk's Office. Mr. Conroy explained this resolution would amend the parks and recreation infrastructure improvements plan to shift funding to the Gladden Farms Baseball Field Improvements line item due to rising costs resulting from inflation. He said the project should be completed by summer of 2023. Council Member Kai moved to adopt Resolution No. 2022-125. Vice Mayor Post seconded the motion. Motion passed, 4-0. A3 Resolution No. 2022-126: Relating to Intergovernmental Relations; adopting a 2023 Town of Marana Legislative Policy Priority Program and authorizing and directing those authorized to lobby on behalf of the Town of Marana to represent and pursue it (Andrea Caicedo) Assistant to the Town Manager Andrea Caicedo presented on this item, which involved the Towns new legislative policy priority program designed to guide lobbying activities during the 2023 legislative session. The new program removes the COVID-19 relief - related priority and adds the following four new priorities: • Oppose legislation curtailing the Towns zoning and permitting authority and support legislation to preserve the public's participation in the process. • Support legislation providing additional state resources to address the statewide housing shortage crisis through increased allocations to the state housing trust fund and innovative public-private partnerships to create affordable workforce housing. ■ Support initiatives enhancing tourism in Southern Arizona, including efforts to attract film in various motion media productions. • Support initiatives to preserve and enhance the Town's ability to strategically plan for and respond to emergencies and properly support public safety personnel. Vice Mayor Post moved to adopt Resolution No. 2022-126. Council Member Kai seconded the motion. Motion passed, 4-0. A4 Resolution No. 2022-127: Relating to Public Works; approving and authorizing the Mayor to sign an Acquisition Agreement & Administrative Settlement and the Town Engineer to execute all other documentation necessary for the purchase of property rights Council Regular Meeting Summary Minutes December 6, 2022 Page 4 of 7 needed from Preot LLC for the Twin Peaks Rattlesnake Pass Improvement Project, Town of Marana Project No. ST073 (George Cardieri) Real Property Manager George Cardieri presented on this item. A copy of the PowerPoint presentation is on file with the Town Clerk's Office. Mr. Cardieri said Town staff was seeking the Council's approval of an administrative settlement between the Town and a property owner impacted by the Twin Peaks Rattlesnake Pass Improvement Project. Mr. Cardieri explained the settlement was in the best interests of the Town because the Town will avoid a costly condemnation process and it would allow the Town to timely obtain necessary geotechnical data for necessary for the project. Council Member Kai asked about the acreage size of the subject property and the price per square foot in the settlement. Mr. Cardieri and Town Attorney Jane Fairall explained that an executive session [Item E2 below] was scheduled for this item, and that the confidential terms of the negotiation could be discussed in that setting. Mayor Honea asked if Council Member Kai would like to go into executive session. Council Member Kai said it was not necessary. Vice Mayor Post moved to adopt Resolution No. 2022-127. Council Member Kai seconded the motion. Motion passed, 4-0. A5 Resolution No. 2022-128: Relating to Real Estate; accepting the offer of just compensation from Pima County for property rights needed for the Continental Ranch Regional Pump Station Force Main Augmentation Project and authorizing the Town Engineer to execute the Acquisition Agreement, conveyance instruments, and any and all other associated documents (George Cardieri) Mr. Cardieri presented on this item. A copy of the PowerPoint presentation is on file with the Town Clerk's Office. Mr. Cardieri explained that the County presented the Town with an offer of just compensation for easement rights they need for a County project, and the offer was based on an appraisal. Town staff has reviewed the appraisal and found it was fair and reasonable. The County also gave Town staff the opportunity to review the grant of easement document, which Town staff was able to adjust in light of a Town parking lot project. Council Member Kai moved to adopt Resolution No. 2022-128. Vice Mayor Post seconded the motion. Motion passed, 4-0. Council Regular Meeting Summary Minutes December 6, 2022 Page 5 of 7 ITEMS FOR DISCUSSION/ POSSIBLE ACTION D1 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town's Marana Current and Proposed Projects internet site (Jason Angell) Development Services Director Jason Angell provided an update on various projects and development applications in the Town, as currently listed on the following website: htt )s: ex erience.arc is.com experience/ 9bcda179c412496a8be2a5af29727745 During the presentation, Mr. Angell answered questions about the various projects. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) and (7) to discuss with the Town's attorneys and representatives the terms of a proposed purchase of needed property rights for the Twin Peaks Rattlesnake Pass Improvement Project from Preot, LLC (this item relates to and should occur, if at all, before Council Action A4 on tonight's agenda). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Mayor Honea asked for future agenda items. There were no future agenda items. ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Council Regular Meeting Summary Minutes December 6, 2022 Page 6 of 7 Vice Mayor Post moved to adjourn the meeting. Council Member Kai seconded the motion. Motion passed, 4-0. Meeting adjourned at 7.13 PM. CERTIFICATION I hereby certify that the forgoing are the true and correct minutes of the Marana Town Council meeting held on December 6, 2022. I further certify that a quorum was present. David L. Udall, Town Clerk 2W Ji![ MA -ANAAZ ESTABLISHED 1977 Council Regular Meeting Summary Minutes December 6, 2022 Page 7 of 7