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Home My WebLink About01-11-2023 Special Council Meeting Summary Minutes 46., „. MARANA AZ CELEBRATING 45 YEARS MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Marana Police Department Community Room,January 11, 2023, at or after 11:00 AM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 11:10 AM and directed Town Clerk to call the roll. Vice Mayor Post, Council Member Craig, and Council Member Kai were absent. All other Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Ziegler moved to approve the agenda as presented. Motion passed, 4-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION Special Council Meeting Summary Minutes January 11,2023 Page 1 of 5 D1 Relating to Parks and Recreation: Presentation, discussion, and update regarding the Multi-Generational Community Center and Aquatics Facility project and possible direction related to design plans, project costs, and next steps. Town Manager Terry Rozema introduced the item and provided a summary of the October 5, 2022 Special Council meeting. He said today's meeting would focus on a design and budget update. Mr. Peter Nimmer, Senior Project Manager with Abacus Project Management, Inc., provided an update regarding the selection of Chase Building Team as the construction manager at risk for the project. Mr. Jeff Dupuis, Project Director with Chase Building Team, summarized their work thus far and said they were working closely with the design team. Council Member Ziegler asked if construction costs were coming down, and Mr. Dupuis said they were. Mr. Mike Rosso, Architect/Project Manager with Architekton, Inc., and Mr. John Kane, Architect with Architekton, provided a PowerPoint presentation with a table of the project budget and various slides showing the updated design of the multi-generational community center and aquatics center. A copy of the PowerPoint presentation is on file with the Town Clerk's Office. The project is approximately halfway through design/development. Clarifying questions were asked and answered throughout the presentation. Much of the presentation was visual, and the PowerPoint slides provide visual representations. Highlighted design elements included the following: • The two-story facility was designed around the idea of a thicket with the goal of telling the story of Marana. Local architecture in Marana was studied as part of the design process. • The first floor consisted of a teen center, multi-purpose rooms, and a large gym with three courts and a durable flooring that can be utilized for social and other gatherings. • The second floor had views of the surrounding mountains, a fitness loft, multi-purpose fitness studios,a diversity of exercise equipment,and a track encircling the gym below. Special Council Meeting Summary Minutes January 11,2023 Page 2 of 5 • The facility is being designed to be open and inviting, although there will likely be less glass than originally planned due to glare, efficiency, and cost concerns. • Roof form is under design for appropriate scale along Main Street, water and sun management, and artistic shape. • The building's location is designed to provide and "urban edge" at the corner of Main Street.Public art is anticipated to wrap around the building. • Parking in the parking lot is designed to be compact and tight. • There will be a small catering kitchen to serve events in the large multi- purpose room that can be accessed by food trucks. • Locker room restrooms can be accessed separately from the facility for special events. • An outdoor exercise lawn is designed to be connected to the gym. • The facility includes a front desk,from which almost everything can be seen by front-desk staff. Security cameras will cover areas that cannot be seen from the desk. • The facility includes a child watch area with amenities for children and a mothers' room. • The aquatic center can be accessed without having to enter the community center. It has a large, shaded pool event lawn for competitions, and the lifeguard area is designed to have a great visual of both bodies of water. • One of the bodies of water is designed to be a recreation pool, which includes a shaded toddler area,a play structure for older children,space for families to gather, a water resistance channel, an older child area, and an area for lap swimming. The second body of water is a competition pool. There are also two water slides, a mechanical room, and options for deck seating and shade. Special Council Meeting Summary Minutes January 11,2023 Page 3 of 5 Council feedback included the following: • Mayor Honea asked if the facade on the outside of the building would match the other buildings at the Marana Municipal Complex. Mr. Kane said it is designed to look different. Mayor Honea said he would like the façade to match the other Municipal Complex buildings. • Mayor Honea asked about whether the gym would be accessible for Town special events. Mr. Kane explained it is not directly accessible, but there are access points relatively close. • Mayor Honea asked if the pool filters could be connected so that if one went down, the other could provide redundancy. Mr. Rosso said they would need to look into that. • Council Member Ziegler expressed concern about balls leaving the gym during play. Mr. Kane said they are currently working on designing solutions to the problem. • Council Member Comerford asked if tables and chairs could be located outside of the building as well. Mr. Kane said one of the ideas they were working on was a front porch concept with a dramatic roof overhang and Wi-Fi connectivity. • Mayor Honea asked if the facility's generator would be large enough to run the whole facility. Mr. Kane said they were currently trying to find the right size, and that cost and critical functions were the current considerations. Mayor Honea said to err on the side of too big and not too small, and requested they consider having an on-site generator with the option of hooking up a portable generator to run the facility longer, if needed. Mayor Honea also requested that the facility be heated by gas and not electric (which is the current plan) for cost reasons. • Council Member Officer commented on the parking lot size, and requested there be a section created for truck parking. • Council Member Comerford said a parking garage should also be considered, especially in light of the desire to attract businesses to this area. Special Council Meeting Summary Minutes January 11,2023 Page 4 of 5 • Council Member Ziegler commented that this facility needs to be first-class and a focal point for Marana. Council Member Comerford said the Town needs to show the smart use of taxpayer money and that extravagance should be avoided. Mayor Honea thanked the prsenters. [Note that a lunch recess was taken from 11:57 AM to 12:15 PM.] EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn. Council Member Ziegler moved to adjourn the meeting. Council Member Officer seconded the motion. Motion passed, 4-0. Meeting adjourned at 1:18 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the Marana Town Council special meeting held on January 11, 2023. I further certify that a quorum was present. 44664. David L. Udall, Town Clerk MARANA AZ ESTABLISHED 1977 Special Council Meeting Summary Minutes January 11,2023 Page 5 of 5