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HomeMy WebLinkAbout04-18-2023 Regular Council Meeting Agenda PacketMARANA TOWN COUNCIL REGULAR COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, April 18, 2023, at or after 5:30 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on April 18, 2023, at or after 5:30 PM located in the Council Chambers of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others, please turn off or put in silent mode all electronic devices. Meeting Times Welcome to this Marana Town Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 6:00 PM at the Marana Municipal Complex, although the date or time may change and additional meetings may be called at other times and/or places. Contact the Town Clerk or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during the Call to the Public or Public Hearings, you must fill out a speaker card (located in the lobby outside the Council Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. Marana Town Council Regular Meeting April 18, 2023 Page 1 of 223 All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange the accommodation. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.maranaaz.gov under Agendas and Minutes. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at (520) 382-1999, Monday through Friday from 8:00 AM to 5:00 PM. This Notice and Agenda Posted no later than 24 hours prior to the meeting, at the Marana Municipal Complex, 11555 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes.   REGULAR COUNCIL MEETING             CALL TO ORDER AND ROLL CALL   PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE   APPROVAL OF AGENDA   CALL TO THE PUBLIC At this time any member of the public is allowed to address the Town Council on any issue within the jurisdiction of the Town Council, except for items scheduled for a Public Hearing at this meeting. The speaker may have up to three minutes to speak. Any persons wishing to address the Council must complete a speaker card located outside the Council Chambers and deliver it to the Town Clerk prior to the commencement of the meeting. Individuals addressing a meeting at the Call to the Public will not be provided with electronic technology capabilities beyond the existing voice amplification and recording capabilities in the facilities. Pursuant to the Arizona Open Meeting Law, at the conclusion of Call to the Public, individual members of the Council may respond to criticism made by those who have addressed the Council, and may ask staff to review the matter, or may ask that the matter be placed on a future agenda. Marana Town Council Regular Meeting April 18, 2023 Page 2 of 223 future agenda.   PROCLAMATIONS   MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS   MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS   PRESENTATIONS   CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately.   C1 Resolution No. 2023-032: Relating to Administration; appointing the Grants Manager as an authorized representative for submission of grant applications (Yiannis Kalaitzidis)   C2 Resolution No. 2023-033: Relating to Development; approving the Final Plat for Monarch Block, 1 Lots 1 through 254 and Common Areas "A" - "Z" & "AA" located south of West Clark Farms Boulevard and west of North Lon Adams Road (Steve Cheslak)   C3 Resolution No. 2023-034: Relating to Development; approving the Final Plat for Monarch Blocks 11 and 12, Lots 1 through 173 and Common Areas "A" - "O" located south of West Barnett Road, north of West Clark Farms Boulevard and east of West Civic Center Drive (Steve Cheslak)   C4 Resolution No. 2023-035: Relating to Development; approving the Final Plat for Monarch Block 13 Lots 1 through 114 and Common Areas "A" - "I" located south of West Barnett Road, north of West Clark Farms Boulevard and east of North Sandario Road (Steve Cheslak)   C5 Resolution No. 2023-036: Relating to the Police Department; approving and Marana Town Council Regular Meeting April 18, 2023 Page 3 of 223 C5 Resolution No. 2023-036: Relating to the Police Department; approving and authorizing the Town Manager to execute a High Intensity Drug Trafficking Area (HIDTA) Grant Agreement between the City of Tucson (COT) and the Town of Marana to receive funding under COT Grant Number HT-23-2930 (Melissa Weimer)   C6 Regular Council Meeting Summary Minutes of April 4, 2023 (David L. Udall)   LIQUOR LICENSES   BOARDS, COMMISSIONS AND COMMITTEES   COUNCIL ACTION   A1 PUBLIC HEARING: Ordinance No. 2023.012: Relating to Land Development; revising Marana Town Code Title 17 (Land Development), Chapter 17-4 (Zoning), Section 17-4-5 (Residential zoning districts R-180, R-144, R-80, R-36, R-16, R-10, R-8, R 7, R-6, R-5, R-4, and R-3) to increase the maximum allowable building height for the main building in the R-180, R-144, and R-80 zones, and Section 17-4-7 (Commercial zoning districts) to provide that the required minimum site area in the Village Commercial (VC) zoning district may be less than 10 acres in certain circumstances; and designating an effective date (Jason Angell)   ITEMS FOR DISCUSSION / POSSIBLE ACTION   D1 Relating to Budget; review, discussion, consideration, and direction to staff regarding the fiscal year 2023-2024 Manager's recommended budget for the Town of Marana (Terry Rozema and Yiannis Kalaitzidis)   D2 Relating to Legislation and Government Actions; discussion and possible action or direction regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies (Terry Rozema)      EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters.   E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for    Marana Town Council Regular Meeting April 18, 2023 Page 4 of 223 E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A).      FUTURE AGENDA ITEMS Notwithstanding the Mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B).   ADJOURNMENT     Marana Town Council Regular Meeting April 18, 2023 Page 5 of 223      Council-Regular Meeting   C1        Meeting Date:04/18/2023   To:Mayor and Council Submitted For:Yiannis Kalaitzidis, Finance Director From:Libby Shelton, Deputy Town Attorney Date:April 18, 2023 Strategic Plan Focus Area: Proactive Public Services Subject:Resolution No. 2023-032: Relating to Administration; appointing the Grants Manager as an authorized representative for submission of grant applications (Yiannis Kalaitzidis) Discussion: The Town of Marana applies for and is awarded various grants from various entities from time to time, many of which are awarded on an annual basis. Multiple federal agencies use grants.gov as their grants application portal and applications must be submitted by a representative of the Town that the governing body has authorized to submit grant applications. The governing body’s authorization must be on file in the applicant’s office and, sometimes, this authorization must be submitted as part of the application. The Grants Manager position at the Town is best suited, following consultation with Town staff, to be an authorized representative for the Town to submit grant applications. Staff is requesting the Grants Manager to be appointed by Council as an authorized representative for grant applications. Financial Impact: This request streamlines the grants application process. There is no financial impact for this request. Staff Recommendation: Staff recommends adoption of Resolution No. 2023-032 appointing the Grants Manager Marana Town Council Regular Meeting April 18, 2023 Page 6 of 223 Staff recommends adoption of Resolution No. 2023-032 appointing the Grants Manager as an authorized representative for submission of grant applications.   Suggested Motion: I move to adopt Resolution No. 2023-032, appointing the Grants Manager as an authorized representative for submission of grant applications.   Attachments Resolution No. 2023-032 Marana Town Council Regular Meeting April 18, 2023 Page 7 of 223 - 1 - Marana Resolution No. 2023-032 MARANA RESOLUTION NO. 2023-032 RELATING TO ADMINISTRATION; APPOINTING THE GRANTS MANAGER AS AN AUTHORIZED REPRESENTATIVE FOR SUBMISSION OF GRANT APPLICATIONS WHEREAS the Town of Marana applies for and is awarded various grants from various entities from time to time, many of which are awarded on an annual basis; and WHEREAS multiple federal agencies use grants.gov as their grants application portal and applications must be submitted by a representative of the Town that the gov- erning body has authorized to submit grant applications; and WHEREAS the governing body’s authorization must be on file in the applicant’s office and, sometimes, this authorization must be submitted as part of the application; and WHEREAS the grants manager position at the Town is best suited, following con- sultation with Town staff, to be an authorized representative for the Town to submit grant applications; and WHEREAS the Mayor and Council of the Town of Marana find that authorizing the grants manager to sign grant applications is in the best interests of the citizens of Marana. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, that the grants manager is hereby appointed as an authorized representative for grant applications PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar- izona, this 18th day of April, 2023. Mayor Ed Honea ATTEST: David L. Udall, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting April 18, 2023 Page 8 of 223      Council-Regular Meeting   C2        Meeting Date:04/18/2023   To:Mayor and Council From:Steven Cheslak, Principal Planner Date:April 18, 2023 Strategic Plan Focus Area: Not Applicable Subject:Resolution No. 2023-033: Relating to Development; approving the Final Plat for Monarch Block, 1 Lots 1 through 254 and Common Areas "A" - "Z" & "AA" located south of West Clark Farms Boulevard and west of North Lon Adams Road (Steve Cheslak) Discussion: Request Perry Engineering, representing the property owner, FDC Marana Venture I, L.L.C., is requesting approval of a final plat for 254 single-family residential lots and common areas "A" - "Z"  & "AA" on 62.63 acres of land within the Rancho Marana West Specific Plan area. The remaining undeveloped blocks of the Rancho Marana West Secific Plan area, known as Vanderbilt Farms, are planned to be purchased by Sunbelt Holdings and will be rebranded as "Monarch", replacing the Vanderbilt Farms subdivision name.     Location The proposed subdivision is located within Block 1 of the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 and 11A (Seq# 20201810353) located south of West Clark Farms Boulevard and west of North Lon Adams Boulevard. Zoning The zoning of the subdivision is SP - Rancho Marana West Specific Plan Amendment with the land use designation of Medium Density Residential (MDR). The MDR land use permits detached single-family detached homes with a minimum lot size of 6,000 square feet. The proposed plat minimum lot size is 6,000 square feet. The proposed Marana Town Council Regular Meeting April 18, 2023 Page 9 of 223 square feet. The proposed plat minimum lot size is 6,000 square feet. The proposed plat maximum lot size is 15,311 square feet and the proposed plat average lot size is 6,934 square feet. Transportation The subdivision will have an entry on all four sides of the subdivision, W. Despain Drive, W Clark Farms Boulevard, W. Moore Road and N. Lon Adams Boulevard. The typical internal street section is a 42-foot wide public right-of-way. Recreation and Park Requirement Per the Amended and Restated Vanderbilt Farms Development Agreement, approved by the Marana Town Council on June 23, 2020, 185 square feet of on-site recreation area per single-family detached residence is required. This subdivision requires a minimum of 46,990 square feet of recreation area. A total of approximately 382,759 square feet of recreation area is provided within Common Areas "A, B C & D". Preliminary Plat The preliminary plat for Monarch was approved by Town staff on June 7, 2022.  Staff Recommendation: Staff has reviewed the proposed final plat against the requirements of the Rancho Marana West Specific Plan Amendment, the Amended and Restated Vanderbilt Farms Development Agreement, the Marana Town Code, and the Marana General Plan. The proposed final plat is in substantial conformance with all required development regulations, and staff recommends approval. Suggested Motion: I move to adopt Resolution No. 2023-033, approving the Final Plat for Monarch Block 1. Attachments Resolution No. 2023-033 Monarch Block 1 Final Plat Location Map Application Marana Town Council Regular Meeting April 18, 2023 Page 10 of 223 00087864.DOCX /1 Marana Resolution No. 2023-033 - 1 - MARANA RESOLUTION NO. 2023-033 RELATING TO DEVELOPMENT; APPROVING THE FINAL PLAT FOR MONARCH BLOCK 1, LOTS 1 THROUGH 254 AND COMMON AREAS “A” – “Z” & “AA” LOCATED SOUTH OF WEST CLARK FARMS BOULEVARD AND WEST OF NORTH LON ADAMS ROAD WHEREAS, on February 6, 1990, the Marana Town Council adopted Ordinance No. 90.04, approving the Rancho Marana Specific Plan; and, WHEREAS, on May 18, 1999, the Marana Town Council adopted Ordinance No. 99.13, amending the Rancho Marana Specific Plan by dividing Master Developer duties between Rancho Marana East (east of the I-10 freeway) and Rancho Marana West (west of the I-10 freeway); and WHEREAS, on February 15, 2005, the Marana Town Council adopted Ordinance No. 2005.05, further amending the Rancho Marana West Specific Plan to amend Development Regulations and include Design Guidelines; and WHEREAS, also on February 15, 2005, the Marana Town Council adopted Resolution No. 2005-20, approving the Vanderbilt Blocks 1 thru 13 Final Block Plat located within the Rancho Marana West Specific Plan area; and WHEREAS, on June 23, 2020, the Marana Town Council adopted Resolution No. 2020-59 approving the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 and 11A (the “Vanderbilt Re-Plat”); and WHEREAS Perry Engineering, representing FDC Marana Venture I, L.L.C., the property owner, has applied for approval of a final plat for a 254-lot single-family residential home subdivision within Block 1 of the Vanderbilt Re-Plat located south of West Clark Farms Boulevard, and west of North Lon Adams Road; and WHEREAS the Mayor and Town Council, at its April 18, 2023 meeting, determined that the Final Plat for Monarch Block 1, Lots 1 through 254 and Common Areas “A” – “Z” & “AA” should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA that the Final Plat for Monarch Block 1 is hereby approved. Marana Town Council Regular Meeting April 18, 2023 Page 11 of 223 00087864.DOCX /1 Marana Resolution No. 2023-033 - 2 - PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 18th day of April, 2023. Mayor Ed Honea ATTEST: David L. Udall, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting April 18, 2023 Page 12 of 223 ADMINISTRATIVE ADDRESS: 11392 W MOORE ROAD THIS PROJECT N W BARNETT RD (PUBLIC, EXISTING) BK 14, PG 21 W CLARK FARMS BL (PUBLIC, EXISTING) N LON ADAMS RD (PUBLIC, EXISTING) SEQ. 20201810353 FARM FIELD FIVEBK60, PG 39PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 100 200 GLADDEN FARMS BLOCK 6BK. 57 M&P PG. 96 ZONED " R-6 " SHEET 3 SHEET 3SHEET 4 SHEET 5 SHEET 6 SHEET 7 SH E E T 8 SHEET 9 SHEET 10 SHEET 4 SHEET 5SHEET 4SHEET 8SHEET 6SHEET 7 SHEET 8 SHEET 9SHEET 9SHEET 10REFERENCE SITE PLAN MONARCH BLOCKS 11-12 VANDERBILT FARMS BLOCK 10 (C-I)N SANDARIO RD(PUBLIC, EXISTING)BK 2, PG 173GLADDEN FARMS BLOCK 4BK. 58, M&P PG. 18 ZONED " R-8 " BK. 58 M&P PG. 24 ZONED " R-6 " HARVEST MOON AT GLADDEN FARMS N LON ADAMS RD(PUBLIC, EXISTING)BK. 60, PG. 7W MOORE RD (PUBLIC, EXISTING) BK 2, PG 126 W PASTURE RD W WINGSPAN WAY W PEACOCK DR. W PURPLE WING WAY W KARNER BLUE DR.N BOVINE DR.N FALLOW RD.N PREPONA DR.W DESPAIN DR. W DESPAIN DR.N SPECKLED WOOD WAYN PREPONA DR.MONARCH BLOCK 1 FINAL PLAT LOTS 1 THROUGH 254 AND COMMON AREAS "A" - "Z" & "AA", DRAINAGE / DETENTION BASIN, RECREATION, LANDSCAPE AND BUFFERYARDS, BEING A RESUBDIVISION OF BLOCK 1 OF RE-PLAT OF FINAL BLOCK PLAT VANDERBILT FARMS BLOCKS 1 THRU 13 & 11A, SEQ #20201810353, SECTION 27 OF T-11-S, R-11-E OF THE G.&S.R.M., TOWN OF MARANA, PIMA COUNTY, ARIZONA A RIZONA U .S .A .DAT E SIGNED ________REGISTER E D LAND S U R VEYORC ER T IF I C A TE N O. 51130 ANDREW MYRL CLARK VANDERBILT FARMS BLOCK 9 (HDR) VANDERBILT FARMS BLOCK 8 (MHDR) VANDERBILT FARMS BLOCK 2 (MDR) BK. 60, PG. 7 SEQ. 20201810353 BK 55, PG 60 BK 60, PG 7 Marana Town Council Regular Meeting April 18, 2023 Page 13 of 223 PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________Marana Town Council Regular Meeting April 18, 2023 Page 14 of 223 W PASTURE RD N SPECKLED WOOD WAYW DESPAIN DR. W CLARK FARMS BLVD.N LON ADAMS RDVANDERBILT FARMS (BLOCK 10) SEQ.# 20201810353 ZONED "F" RANCHO MARANA C-I VANDERBILT FARMS BLOCK 11 PN 217-39-0270 ZONED " F ", SPECIFIC PLAN MHDR FARM FIELD FIVE / AMENDEDBK. 60, PG. 39SEQ#20052030156(MEDIUM DENSITY RESIDENTIAL)VANDERBILT FARMS (BLOCK 10) SEQ.# 20201810353 ZONED "F" RANCHO MARANA C-I W CLARK FARMS BLVD.N LON ADAMS RDVANDERBILT FARMS BLOCK 11 PN 217-39-0270 ZONED " F ", SPECIFIC PLAN MHDR PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 W BARNETT RD (PUBLIC, EXISTING) BK 14, PG 21 Marana Town Council Regular Meeting April 18, 2023 Page 15 of 223 W PEACOCK DR.N SPECKLED WOOD WAYW DESPAIN DR.FARM FIELD FIVE / AMENDEDBK. 60, PG. 39SEQ#20052030156(MEDIUM DENSITY RESIDENTIAL)W PEACOCK DR. W DESPAIN DR. W PEACOCK DR.N SPECKLED WOOD WAYN SPECKLED WOOD WAYW DESPAIN DR.FARM FIELD FIVE / AMENDEDBK. 60, PG. 39SEQ#20052030156(MEDIUM DENSITY RESIDENTIAL)N SPECKLED WOOD WAYW PEACOCK DR. W DESPAIN DR.W DESPAIN DR.FARM FIELD FIVE / AMENDEDBK. 60, PG. 39SEQ#20052030156(MEDIUM DENSITY RESIDENTIAL)PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 Marana Town Council Regular Meeting April 18, 2023 Page 16 of 223 W PURPLE WING WAY W MOORE RDN SPECKLED WOOD WAYFARM FIELD FIVE / AMENDEDBK. 60, PG. 39SEQ#20052030156(MEDIUM DENSITY RESIDENTIAL)GLADDEN FARMS BLOCK 4 BK. 58, M&P PG. 18 ZONED " R-8 "BK. 58 M&P PG. 24 ZONED " R-6 " HARVEST MOON AT GLADDEN FARMS W PURPLE WING WAY W MOORE RDN SPECKLED WOOD WAYW PURPLE WING WAY FARM FIELD FIVE / AMENDEDBK. 60, PG. 39SEQ#20052030156(MEDIUM DENSITY RESIDENTIAL)GLADDEN FARMS BLOCK 4 BK. 58, M&P PG. 18 ZONED " R-8 "BK. 58 M&P PG. 24 ZONED " R-6 " HARVEST MOON AT GLADDEN FARMS PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 Marana Town Council Regular Meeting April 18, 2023 Page 17 of 223 W PASTURE R D W CLARK FARMS BLVD.N BOVINE DR.N LON ADAMS RDN PREPONA DR.VANDERBI L T F A R M S (BLOCK 9) SEQ.# 2020 1 8 1 0 3 5 3 ZONED "F" R A N C H O M A R A N A HDR VANDERBILT FARMS (BLOCK 10) SEQ.# 20201810353 ZONED "F" RANCHO MARANA C-I VANDERBILT FARMS(BLOCK 2)SEQ.# 20201810353ZONED "F" RANCHO MARANAMDRW PASTURE R D W CLARK FARMS BLVD.N BOVINE DR.N LON ADAMS RDN PREPONA DR.VANDERBI L T F A R M S (BLOCK 9) SEQ.# 2020 1 8 1 0 3 5 3 ZONED "F" R A N C H O M A R A N A HDR VANDERBILT FARMS (BLOCK 10) SEQ.# 20201810353 ZONED "F" RANCHO MARANA C-I VANDERBILT FARMS(BLOCK 2)SEQ.# 20201810353ZONED "F" RANCHO MARANAMDRW PASTURE RD VANDERBILT FARMS (BLOCK 10) SEQ.# 20201810353 ZONED "F" RANCHO MARANA C-I W CLARK FARMS BLVD.N BOVINE DR.N BOVINE DR.N LON ADAMS RDN LON ADAMS RDN PREPONA DR.N PREPONA DR.ZONED "F" R A N C H O M A R A N A HDR VANDERBILT FARMS (BLOCK 10) SEQ.# 20201810353 ZONED "F" RANCHO MARANA C-I VANDERBILT FARMS(BLOCK 2)SEQ.# 20201810353ZONED "F" RANCHO MARANAMDRZONED "F" RANCHO MARANAPERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 Marana Town Council Regular Meeting April 18, 2023 Page 18 of 223 W DESPAIN DR. W WINGSPAN WAY N BOVINE DR.N BOVINE DR.N FALLOW RD.N FALLOW RD.N LON ADAMS RDN LON ADAMS RDN PREPONA DR.N PREPONA DR.W DESPAIN DR.VANDERBILT FARMSZONED "F" RANCHO MARANAVANDERBILT FARMS(BLOCK 2)SEQ.# 20201810353ZONED "F" RANCHO MARANAMDRW WINGSPAN WAY N BOVINE DR.N BOVINE DR.N FALLOW RD.N LON ADAMS RDN PREPONA DR.VANDERBILT FARMS(BLOCK 2)SEQ.# 20201810353ZONED "F" RANCHO MARANAMDRPERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 Marana Town Council Regular Meeting April 18, 2023 Page 19 of 223 W WINGSPAN WAY N FALLOW RD.N FALLOW RD.N PREPONA DR.N PREPONA DR.W PEACOCK DR. W DESPAIN DR. W DESPAIN DR. W WINGSPAN WAY N FALLOW RD.N FALLOW RD.N FALLOW RD.N PREPONA DR.N PREPONA DR.W PEACOCK DR. W DESPAIN DR.W DESPAIN DR. W DESPAIN DR. PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 Marana Town Council Regular Meeting April 18, 2023 Page 20 of 223 HARVEST MOON AT GLADDEN FARMS BK. 58 M&P PG. 24 ZONED " R-8 "N FALLOW RD.W KARNER BLUE DR.W PURPLE WING WAY W MOORE RDN PREPONA DR.HARVEST MOON AT GLADDEN FARMS BK. 58 M&P PG. 24 ZONED " R-8 "N FALLOW RD.W KARNER BLUE DR.W PURPLE WING WAY W MOORE RDN PREPONA DR.W PEACOCK DR. BK. 58 M&P PG. 24 ZONED " R-6 " HARVEST MOON AT GLADDEN FARMS PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 Marana Town Council Regular Meeting April 18, 2023 Page 21 of 223 HARVEST MOON AT GLADDEN FARMS BK. 58 M&P PG. 24 ZONED " R-6 " GLADDEN FARMS BLOCK 6 BK. 57 M&P PG. 96 ZONED " R-6 " W DESPAIN DR. W KARNER BLUE DR.N LON ADAMS RDN BOVINE DR.W MOORE RD VANDERBILT FARMS(BLOCK 2)SEQ.# 20201810353ZONED "F" RANCHO MARANAMDRHARVEST MOON AT GLADDEN FARMS BK. 58 M&P PG. 24 ZONED " R-6 " GLADDEN FARMS BLOCK 6 BK. 57 M&P PG. 96 ZONED " R-6 " W DESPAIN DR. W KARNER BLUE DR.N LON ADAMS RDN BOVINE DR.W MOORE RD W DESPAIN DR.VANDERBILT FARMS(BLOCK 2)SEQ.# 20201810353ZONED "F" RANCHO MARANAMDRPERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________N Feet 0 40 80 GLADDEN FARMS BLOCK 6BK. 57 M&P PG. 96 ZONED " R-6 " Marana Town Council Regular Meeting April 18, 2023 Page 22 of 223 PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________Marana Town Council Regular Meeting April 18, 2023 Page 23 of 223 © Latitude Geographics Group Ltd. 0.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Miles0.3 Notes PRV2202-004 Monarch Block 1 Final Plat Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.140 1:9,028 Location MapTown of Marana Planning Marana Town Limits Parcel Labels Parcels (Black) Marana Town Council Regular Meeting April 18, 2023 Page 24 of 223 Development Services / maranaplanning@maranaAZ.gov 11555 West Civic Center Drive / Marana, AZ 85653 Ph (520) 382-2600 / Fax (520) 382-2641 / maranaAZ .gov PROJECT APPLICATION APPLICATION TYPE  Annexation  Development Plan  Development Plan Package  General Plan Amendment  Rezone  Minor Land Division  Significant Land Use Change  Conditional Use Permit  Specific Plan  Landscape Plan  Native Plant Plan/Exception  SWPP  Variance  Hydraulic Model  Sewer Capacity Assurance  Sign Program  Plat  Improvement Plan  Report (Type): ______________  Other: ___________________ Applicant: Contact Name: Address: City: State: Zip: Email: Phone No.: Consultant/Engineer: Contact Name: Address: City: State: Zip: Email: Phone No.: OWNER/APPLICANT AUTHORIZATION I hereby certify that the information set forth in this application are true and correct to the best of my knowledge and that I am either the owner of the property or that I have been authorized in writing by the owner to file this application. (If applicant is not the owner, attach written authorization from the owner.) Applicant Name (PRINT) Signature Date FOR OFFICIAL USE ONLY Project No.______________________ Date Received____________________ Revision Date 03/29/2019 PROJECT INFORMATION Project Name: Description of Project: Number of Lots: Parcel No.(s): Gross Area (Acres): Project Address: Ref. Project No.: CONTACT INFORMATION Owner: Contact Name: Address: City: State: Zip: Email: Phone No.: Marana Town Council Regular Meeting April 18, 2023 Page 25 of 223      Council-Regular Meeting   C3        Meeting Date:04/18/2023   To:Mayor and Council From:Steven Cheslak, Principal Planner Date:April 18, 2023 Strategic Plan Focus Area: Not Applicable Subject:Resolution No. 2023-034: Relating to Development; approving the Final Plat for Monarch Blocks 11 and 12, Lots 1 through 173 and Common Areas "A" - "O" located south of West Barnett Road, north of West Clark Farms Boulevard and east of West Civic Center Drive (Steve Cheslak) Discussion: Request Perry Engineering, representing FDC Marana Venture I, L.L.C., the property owner, is requesting approval of a final plat for 173 single-family residential lots and common areas "A" - "O" on 27.3 acres of land within the Rancho Marana West Specific Plan area. The remaining undeveloped blocks of the Ranch Marana West Secific Plan area known as Vanderbilt Farms has been recently purchased by Sunbelt Holdings and will be rebranded as "Monarch", replacing the Vanderbilt Farms name.     Location The proposed subdivision is located within Blocks 11 and 12 of the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 and 11A (Seq# 20201810353) located south of Barnett Road, north of West Clark Farms Boulevard, and east of West Civic Center Drive; Zoning The zoning of the subdivision is SP - Rancho Marana West Specific Plan Amendment with the land use designation of Medium-High Density Residential (MHDR). The MHDR land use permits detached single-family detached homes with a minimum lot size of 4,500 square feet. The proposed plat minimum lot size is 4,502 square feet. The Marana Town Council Regular Meeting April 18, 2023 Page 26 of 223 size of 4,500 square feet. The proposed plat minimum lot size is 4,502 square feet. The proposed plat maximum lot size is 7,749 square feet. The proposed plat average lot size is 4,735 square feet. Transportation The subdivision will have two entries, West Civic Center Drive and North Lon Adams Road. The typical internal street section is a 42-foot wide public right-of-way. Recreation and Park Requirements Per the Amended and Restated Vanderbilt Farms Development Agreement, approved by the Marana Town Council on June 23, 2020, 185 square feet of on-site recreation area per single-family detached residence is required. This subdivision requires a minimum of 32,005 square feet of recreation area. A total of 120,274 square feet of recreation area is provided within Common Area "O". Preliminary Plat The preliminary plat for Monarch Blocks 11 and 12 was approved by Town staff on March 14, 2022.  Staff Recommendation: Staff has reviewed the proposed final plat against the requirements of the Rancho Marana West Specific Plan Amendment, the Amended and Restated Vanderbilt Farms Development Agreement, the Marana Town Code, and the Marana General Plan. The proposed final plat is in substantial conformance with all required development regulations, and staff recommends approval. Suggested Motion: I move to adopt Resolution No. 2023-034, approving the Final Plat for Monarch Blocks 11 and 12. Attachments Resolution No. 2023-034 Monarch Blk 11-12 Final Plat Location Map Application Marana Town Council Regular Meeting April 18, 2023 Page 27 of 223 00087800.DOCX /1 Marana Resolution No. 2023-034 - 1 - MARANA RESOLUTION NO. 2023-034 RELATING TO DEVELOPMENT; APPROVING THE FINAL PLAT FOR MONARCH BLOCKS 11 AND 12, LOTS 1 THROUGH 173 AND COMMON AREAS “A” – “O” LOCATED SOUTH OF WEST BARNETT ROAD, NORTH OF WEST CLARK FARMS BOULEVARD AND EAST OF WEST CIVIC CENTER DRIVE WHEREAS, on February 6, 1990, the Marana Town Council adopted Ordinance No. 90.04, approving the Rancho Marana Specific Plan; and, WHEREAS, on May 18, 1999, the Marana Town Council adopted Ordinance No. 99.13, amending the Rancho Marana Specific Plan by dividing Master Developer duties between Rancho Marana East (east of the I-10 freeway) and Rancho Marana West (west of the I-10 freeway); and WHEREAS, on February 15, 2005, the Marana Town Council adopted Ordinance No. 2005.05, further amending the Rancho Marana West Specific Plan to amend Development Regulations and include Design Guidelines; and WHEREAS, also on February 15, 2005, the Marana Town Council adopted Resolution No. 2005-20, approving the Vanderbilt Blocks 1 thru 13 Final Block Plat located within the Rancho Marana West Specific Plan area; and WHEREAS, on June 23, 2020, the Marana Town Council adopted Resolution No. 2020-59 approving the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 and 11A (the “Vanderbilt Re-Plat”); and WHEREAS Perry Engineering, representing FDC Marana Venture I, L.L.C., the property owner, has applied for approval of a final plat for a 173-lot single-family residential home subdivision within Blocks 11 and 12 of the Vanderbilt Re-Plat located south of Barnett Road, north of West Clark Farms Boulevard, and east of West Civic Center Drive; and WHEREAS, the Mayor and Town Council, at its April 18, 2023 meeting, determined that the Final Plat for Monarch Blocks 11 and 12, Lots 1 through 173 and Common Areas “A” – “O” should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA that the Final Plat for Monarch Blocks 11 and 12 is hereby approved. Marana Town Council Regular Meeting April 18, 2023 Page 28 of 223 00087800.DOCX /1 Marana Resolution No. 2023-034 - 2 - PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 18th day of April, 2023. Mayor Ed Honea ATTEST: David L. Udall, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting April 18, 2023 Page 29 of 223 MONARCH BLOCKS 11 AND 12 FINAL PLAT ADMINISTRATIVE ADDRESS: 11675 W CIVIC CENTER DRIVE, MARANA, AZ 85653 N THIS PROJECT N Feet 0 100 200 PERRY ENGINEERING LOTS 1 THROUGH 173 AND COMMON AREAS "A" - "O" DRAINAGE / DETENTION BASIN, RECREATION, LANDSCAPE AND BUFFERYARDS, BEING A RESUBDIVISION OF BLOCKS 11 & 12 OF RE-PLAT OF FINAL BLOCK PLAT VANDERBILT FARMS BLOCKS 1 THRU 13 & 11A, SEQ #20201810353, SECTION 27 OF T-11-S, R-11-E OF THE G.&S.R.M., TOWN OF MARANA, PIMA COUNTY, ARIZONA SHEET 3 SHEET 4 SHEET 5 SHEET 6SHEET 3SHEET 5SHEET 4SHEET 6W BARNETT RD (PUBLIC, EXISTING ROW) BK 14, PG 21 W CIVIC CENTER DR (PUBLIC, EXISTING ROW)BK. 60, PG. 7W CLARK FARMS BL (PUBLIC, EXISTING ROW) BK. 60, PG. 7N SILO AVN LON ADAMS RD (PUBLIC, EXISTING ROW)SEQ. # 20201810353VANDERBILT FARMS BLOCK 1 UNSUBDIVIDED MARANA MUNICIPAL COMPLEX 217-37-060A UNSUBDIVIDED ORA MAE HARN PARK 217-36-004B W FLYING BEAUTY ST W RED ADMIRAL ST N LIVESTOCK AVMONARCH BLOCK 13SEQ#_________________ W MARBLE WING ST BARNETT CHANNEL (TOWN OF MARANA) BK. 60, PG. 7 SEQ. # 20201810353 217-39-0300 A RIZONA U .S .A .DAT E SIGNED ________REGISTER E D LAND S U R VEYORC ER T IF I C A TE N O. 51130 ANDREW MYRL CLARK SEQ# 20201810353 VANDERBILT FARMSBLOCK 10SEQ# 20201810353VANDERBILT FARMSBLOCK 11ASEQ# 20201810353UNSUBDIVIDED TOWN OF MARANA 217-37-0590 UNSUBDIVIDEDTOWN OF MARANA217-37-0560217-37-0580 217-37-0590BARNETT CHANNEL (TOWN OF MARANA) SEQ. # 20201810353 217-39-0300 FARM FIELD FIVE BK 60, PG 39 SEQ# 20052030156 BK 57, PG 2SEQ. # 20201810353SEQ.# 20201810353 W CLARK FARMS BL(PUBLIC, EXISTING ROW) Marana Town Council Regular Meeting April 18, 2023 Page 30 of 223 REGISTER E D LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________PERRY ENGINEERING Marana Town Council Regular Meeting April 18, 2023 Page 31 of 223 0 40 80 PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T I F I C A TE N O.A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________W FLYING BEAUTY ST N SILO AVW BARNETT RD (PUBLIC, EXISTING ROW)W CIVIC CENTER DR (PUBLIC, EXISTING ROW)BK 14, PG 21 UNSUBDIVIDED TOWN OF MARANA 217-37-0590 BARNETT CHANNEL(TOWN OF MARANA)BK 59, PG 13217-39-0300MONARCH BLOCK 13SEQ#_________________BARNETT CHANNEL (TOWN OF MARANA) BK. 60, PG. 7 SEQ. # 20201810353 UNSUBDIVIDED MARANA MUNICIPAL COMPLEX 217-37-060A BK. 60, PG. 7SEQ. # 20201810353Marana Town Council Regular Meeting April 18, 2023 Page 32 of 223 PERRY ENGINEERING W CLARK FARMS BL (PUBLIC, EXISTING ROW) BK 57, PG 2 W RED ADMIRAL ST W MARBLE WING ST W CIVIC CENTER DR (PUBLIC, EXISTING ROW)N SILO AV0 40 80 MONARCH BLOCK 13SEQ#_________________FARM FIELD FIVE BK 60, PG 39 SEQ# 20052030156 VANDERBILT FARMS BLOCK 1 SEQ# 20201810353SEQ. # 20201810353REGISTER E D LAND S U R VEYORCER T I F I C A TE N O.A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________BK. 60, PG. 7SEQ. 20201810353 Marana Town Council Regular Meeting April 18, 2023 Page 33 of 223 PERRY ENGINEERINGN LIVESTOCK AVW BARNETT RD (PUBLIC, EXISTING ROW) W FLYING BEAUTY ST N LON ADAMS RDBK 14, PG 21 0 40 80 UNSUBDIVIDED ORA MAE HARN PARK 217-36-004B UNSUBDIVIDED TOWN OF MARANA 217-37-0560217-37-0580 217-37-0590 BARNETT CHANNEL (TOWN OF MARANA) BK. 60, PG. 7 SEQ. # 20201810353 BARNETT CHANNEL (TOWN OF MARANA) SEQ. # 20201810353 VANDERBILT FARMSBLOCK 11ASEQ# 20201810353UNSUBDIVIDED MARANA MUNICIPAL COMPLEX 217-37-060A SEQ. # 20201810353REGISTER E D LAND S U R VEYORCER T I F I C A TE N O.A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________Marana Town Council Regular Meeting April 18, 2023 Page 34 of 223 PERRY ENGINEERINGN LON ADAMS RDW RED ADMIRAL ST W MARBLE WING ST N LIVESTOCK AVW CLARK FARMS BL (PUBLIC, EXISTING ROW) BK. 60, PG. 7 0 40 80 VANDERBILT FARMS BLOCK 1 SEQ# 20201810353 VANDERBILT FARMSBLOCK 11ASEQ# 20201810353VANDERBILT FARMSBLOCK 10SEQ# 20201810353SEQ. # 20201810353REGISTER E D LAND S U R VEYORCER T I F I C A TE N O.A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________SEQ. # 20201810353 Marana Town Council Regular Meeting April 18, 2023 Page 35 of 223 PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________Marana Town Council Regular Meeting April 18, 2023 Page 36 of 223 © Latitude Geographics Group Ltd. 0.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Miles0.3 Notes PRV2201-005 Monarch Block 11-12 Final Plat Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.140 1:9,028 Location MapTown of Marana Planning Marana Town Limits Parcel Labels Parcels (Black) Marana Town Council Regular Meeting April 18, 2023 Page 37 of 223 Development Services / maranaplanning@maranaAZ.gov 11555 West Civic Center Drive / Marana, AZ 85653 Ph (520) 382-2600 / Fax (520) 382-2641 / maranaAZ .gov PROJECT APPLICATION APPLICATION TYPE  Annexation  Development Plan  Development Plan Package  General Plan Amendment  Rezone  Minor Land Division  Significant Land Use Change  Conditional Use Permit  Specific Plan  Landscape Plan  Native Plant Plan/Exception  SWPP  Variance  Hydraulic Model  Sewer Capacity Assurance  Sign Program  Plat  Improvement Plan  Report (Type): ______________  Other: ___________________ Applicant: Contact Name: Address: City: State: Zip: Email: Phone No.: Consultant/Engineer: Contact Name: Address: City: State: Zip: Email: Phone No.: OWNER/APPLICANT AUTHORIZATION I hereby certify that the information set forth in this application are true and correct to the best of my knowledge and that I am either the owner of the property or that I have been authorized in writing by the owner to file this application. (If applicant is not the owner, attach written authorization from the owner.) Applicant Name (PRINT) Signature Date FOR OFFICIAL USE ONLY Project No.______________________ Date Received____________________ Revision Date 03/29/2019 PROJECT INFORMATION Project Name: Description of Project: Number of Lots: Parcel No.(s): Gross Area (Acres): Project Address: Ref. Project No.: CONTACT INFORMATION Owner: Contact Name: Address: City: State: Zip: Email: Phone No.: Marana Town Council Regular Meeting April 18, 2023 Page 38 of 223      Council-Regular Meeting   C4        Meeting Date:04/18/2023   To:Mayor and Council From:Steven Cheslak, Principal Planner Date:April 18, 2023 Strategic Plan Focus Area: Not Applicable Subject:Resolution No. 2023-035: Relating to Development; approving the Final Plat for Monarch Block 13 Lots 1 through 114 and Common Areas "A" - "I" located south of West Barnett Road, north of West Clark Farms Boulevard and east of North Sandario Road (Steve Cheslak) Discussion: Request Perry Engineering, representing the property owner, FDC Marana Venture I, L.L.C., is requesting approval of a final plat for 114 single-family residential lots and common areas "A" - "I" on 20.788 acres of land within the Rancho Marana West Specific Plan area. The remaining undeveloped blocks of the Rancho Marana West Specific Plan area, known as Vanderbilt Farms, is planned to be purchased by Sunbelt Holdings and will be rebranded as "Monarch", replacing the Vanderbilt Farms subdivision name.     Location The proposed subdivision is located within Block 13 of the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 and 11A (Seq# 20201810353) located south of Barnett Road, north of West Clark Farms Boulevard, and east of North Sandario Drive. Zoning The zoning of the subdivision is SP - Rancho Marana West Specific Plan Amendment with the land use designation of Medium-High Density Residential (MHDR). The MHDR land use permits detached single-family detached homes with a minimum lot size of 4,500 square feet. The proposed plat minimum lot size is 4,658 square feet. The proposed plat maximum lot size is 8,330 square feet. The proposed plat average lot size Marana Town Council Regular Meeting April 18, 2023 Page 39 of 223 proposed plat maximum lot size is 8,330 square feet. The proposed plat average lot size is 5,310 square feet. Transportation The subdivision will have two entries, West Civic Center Drive and West Clark Farms Boulevard. The typical internal street section is a 42-foot wide public right-of-way. Recreation and Park Requirement Per the Amended and Restated Vanderbilt Farms Development Agreement, approved by the Marana Town Council on June 23, 2020, 185 square feet of on-site recreation area per single-family detached residence is required. This subdivision requires a minimum of 21,050 square feet of recreation area. A total of approximately 73,064 square feet of recreation area is provided within Common Area "G". Preliminary Plat The preliminary plat for Monarch Block 13 was approved by Town staff on January 20, 2022.  Staff Recommendation: Staff has reviewed the proposed final plat against the requirements of the Rancho Marana West Specific Plan Amendment, the Amended and Restated Vanderbilt Farms Development Agreement, the Marana Town Code, and the Marana General Plan. The proposed final plat is in substantial conformance with all required development regulations, and staff recommends approval. Suggested Motion: I move to adopt Resolution No. 2023-035, approving the Final Plat for Monarch Block 13.  Attachments Resolution No. 2023-035 Monarch Blk 13 Final Plat Location Map Application Marana Town Council Regular Meeting April 18, 2023 Page 40 of 223 00087799.DOCX /1 Marana Resolution No. 2023-035 - 1 - MARANA RESOLUTION NO. 2023-035 RELATING TO DEVELOPMENT; APPROVING THE FINAL PLAT FOR MONARCH BLOCK 13 LOTS 1 THROUGH 114 AND COMMON AREAS “A” – “I” LOCATED SOUTH OF WEST BARNETT ROAD, NORTH OF WEST CLARK FARMS BOULEVARD AND EAST OF NORTH SANDARIO ROAD WHEREAS, on February 6, 1990, the Marana Town Council adopted Ordinance No. 90.04, approving the Rancho Marana Specific Plan; and, WHEREAS, on May 18, 1999, the Marana Town Council adopted Ordinance No. 99.13, amending the Rancho Marana Specific Plan by dividing Master Developer duties between Rancho Marana East (east of the I-10 freeway) and Rancho Marana West (west of the I-10 freeway); and WHEREAS, on February 15, 2005, the Marana Town Council adopted Ordinance No. 2005.05, further amending the Rancho Marana West Specific Plan to amend Development Regulations and include Design Guidelines; and WHEREAS, also on February 15, 2005, the Marana Town Council adopted Resolution No. 2005-20, approving the Vanderbilt Blocks 1 thru 13 Final Block Plat located within the Rancho Marana West Specific Plan area; and WHEREAS, on June 23, 2020, the Marana Town Council adopted Resolution No. 2020-59 approving the Re-Plat of Final Block Plat Vanderbilt Farms Blocks 1 thru 13 and 11A (the “Vanderbilt Re-Plat”); and WHEREAS Perry Engineering, representing FDC Marana Venture I, L.L.C., the property owner, has applied for approval of a final plat for a 114-lot single-family residential home subdivision within Block 13 of the Vanderbilt Re-Plat located south of Barnett Road, north of West Clark Farms Boulevard, and east of North Sandario Road; and WHEREAS, the Mayor and Town Council, at its April 18, 2023 meeting, determined that the Final Plat for Monarch Block 13 Lots 1 through 114 and Common Areas “A” – “I” should be approved. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA that the Final Plat for Monarch Block 13 is hereby approved. Marana Town Council Regular Meeting April 18, 2023 Page 41 of 223 00087799.DOCX /1 Marana Resolution No. 2023-035 - 2 - PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 18th day of April, 2023. Mayor Ed Honea ATTEST: David L. Udall, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting April 18, 2023 Page 42 of 223 A RIZONA U .S .A .DAT E SIGNED ________MONARCH BLOCK 13 FINAL PLAT ADMINISTRATIVE ADDRESS: 11710 W CLARK FARMS BOULEVARD, MARANA AZ, 85653 REGISTER E D LAND S U R VEYORC ER T IF I C A TE N O. 51130 ANDREW MYRL CLARK PERRY ENGINEERING N THIS PROJECT N Feet 0 100 200 SHEET 3 SHEET 4 SHEET 5 SHEET 6 N MOON DUST WYSHEET 3SHEET 5SHEET 4SHEET 6W BARNETT RD (PUBLIC, EXISTING ROW) BK 14, PG 21 N SANDARIO RD (PUBLIC, EXISTING ROW)BK 2, PG 173BK. 60, PG. 7 W CLARK FARMS BL (PUBLIC, EXISTING ROW) (PUBLIC, EXISTING ROW) W TOM HENRY WY (PUBLIC, EXISTING ROW)W DESPAIN DRRANCHO MARANA 154, BLOCK 3W CLAUDINA ST W MEADOW BROWN WY W FLYING BEAUTY LN N FARMING WYN CORN HUSK TRYOEM SUBDIVISION SEQ #20161060102 MARANA HEALTH CENTER SEQ #20120550346 SEQ #20191300072RANCHO MARANA 154BLOCK 2BK.59, PG. 13N CIVIC CENTER DR (PUBLIC, EXISTING ROW)BARNETT CHANNEL (TOWN OF MARANA) BK. 60, PG. 7 SEQ. # 20201810353 217-39-0300 VANDERBILT FARMSBLOCK 12SEQ# 20201810353FARM FIELD FIVE BK 60, PG 39 UNSUBDIVIDED TOWN OF MARANA 217-37-0590 BARNETT CHANNEL (TOWN OF MARANA) SEQ.# 20201810353 217-39-0300 SEQ# 20052030156 LOTS 1 THROUGH 114 AND COMMON AREAS "A" - "I" DRAINAGE / DETENTION BASIN, RECREATION, LANDSCAPE AND BUFFERYARDS, BEING A RESUBDIVISION OF BLOCK 13 OF RE-PLAT OF FINAL BLOCK PLAT VANDERBILT FARMS BLOCKS 1 THRU 13 & 11A, SEQ #20201810353, SECTION 27 OF T-11-S, R-11-E OF THE G.&S.R.M., TOWN OF MARANA, PIMA COUNTY, ARIZONA SEQ. # 20201810353BK 57, PG 2., BK. 60, PG. 7. SEQ. 20201810353 Marana Town Council Regular Meeting April 18, 2023 Page 43 of 223 REGISTER E D LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________PERRY ENGINEERING Marana Town Council Regular Meeting April 18, 2023 Page 44 of 223 0 40 80 PERRY ENGINEERINGN SANDARIO RD (PUBLIC, EXISTING ROW)BK 2, PG 173W CLAUDINA ST W FLYING BEAUTY LN W BARNETT RD (PUBLIC, EXISTING ROW) BK 14, PG 21 BARNETT CHANNEL (TOWN OF MARANA) BK. 60, PG. 7 SEQ. # 20201810353 N FARMING WYREGISTER E D LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________RANCHO MARANA 154, BLOCK 3SEQ #20191300072YOEM SUBDIVISION SEQ #20161060102 MARANA HEALTH CENTER SEQ #20120550346 Marana Town Council Regular Meeting April 18, 2023 Page 45 of 223 PERRY ENGINEERINGN SANDARIO RD(PUBLIC, EXISTING ROW)BK 2, PG 173(PUBLIC, EXISTING ROW) W TOM HENRY WY W CLARK FARMS BL (PUBLIC, EXISTING ROW)N MOON DUST WY W MEADOW BROWN WYN FARMING WY0 40 80 RANCHO MARANA 154, BLOCK 3SEQ #20191300072RANCHO MARANA 154BLOCK 2BK.59, PG. 13FARM FIELD FIVE BK 60, PG 39 SEQ# 20052030156 REGISTER E D LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________BK 57, PG 2., BK. 60, PG. 7., SEQ.# 20201810353 Marana Town Council Regular Meeting April 18, 2023 Page 46 of 223 PERRY ENGINEERING W BARNETT RD (PUBLIC, EXISTING ROW) BK 14, PG 21 BARNETT CHANNEL (TOWN OF MARANA) BK. 60, PG. 7 SEQ. # 20201810353 W CLAUDINA ST W FLYING BEAUTY LN N CORN HUSK TRSEQ. # 20201810353 W CIVIC CENTER DR(PUBLIC, EXISTING ROW)0 40 80 UNSUBDIVIDED TOWN OF MARANA 217-37-0590 VANDERBILT FARMSBLOCK 12SEQ# 20201810353BARNETT CHANNEL (TOWN OF MARANA) SEQ. # 20201810353 MARANA HEALTH CENTER SEQ #20120550346 REGISTER E D LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________BK. 60, PG. 7Marana Town Council Regular Meeting April 18, 2023 Page 47 of 223 PERRY ENGINEERING(PUBLIC, EXISTING ROW)W DESPAIN DR(PUBLIC, EXISTI N G R O W ) W TOM HENRY W Y SEQ. # 20201810353 N CORN HUSK TRW MEADOW BROWN WY W CIVIC CENTER DR(PUBLIC, EXISTING ROW)W CLARK F A R M S B L (PUBLIC, E X I S T I N G R O W ) BK 57, PG 2 . , B K . 6 0 , P G . 7 0 40 80 FARM FIELD FIVE BK 60, PG 39 SEQ# 20052030156 VANDERBILT FARMSBLOCK 12SEQ# 20201810353REGISTER E D LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________BK. 60, PG. 7SEQ. # 202 0 1 8 1 0 3 5 3 Marana Town Council Regular Meeting April 18, 2023 Page 48 of 223 PERRY ENGINEERINGREGISTERED LAND S U R VEYORCER T IF I C A TE N O. A RIZONA U .S .A .51130 ANDREW MYRL CLARKD AT E SIGNE D ________Marana Town Council Regular Meeting April 18, 2023 Page 49 of 223 © Latitude Geographics Group Ltd. 0.3 THIS MAP IS NOT TO BE USED FOR NAVIGATION WGS_1984_Web_Mercator_Auxiliary_Sphere Miles0.3 Notes PRV2201-006 Monarch Block 13 Final Plat Legend This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. 0.140 1:9,028 Location MapTown of Marana Planning Marana Town Limits Parcel Labels Parcels (Black) Marana Town Council Regular Meeting April 18, 2023 Page 50 of 223 Development Services / maranaplanning@maranaAZ.gov 11555 West Civic Center Drive / Marana, AZ 85653 Ph (520) 382-2600 / Fax (520) 382-2641 / maranaAZ .gov PROJECT APPLICATION APPLICATION TYPE  Annexation  Development Plan  Development Plan Package  General Plan Amendment  Rezone  Minor Land Division  Significant Land Use Change  Conditional Use Permit  Specific Plan  Landscape Plan  Native Plant Plan/Exception  SWPP  Variance  Hydraulic Model  Sewer Capacity Assurance  Sign Program  Plat  Improvement Plan  Report (Type): ______________  Other: ___________________ Applicant: Contact Name: Address: City: State: Zip: Email: Phone No.: Consultant/Engineer: Contact Name: Address: City: State: Zip: Email: Phone No.: OWNER/APPLICANT AUTHORIZATION I hereby certify that the information set forth in this application are true and correct to the best of my knowledge and that I am either the owner of the property or that I have been authorized in writing by the owner to file this application. (If applicant is not the owner, attach written authorization from the owner.) Applicant Name (PRINT) Signature Date FOR OFFICIAL USE ONLY Project No.______________________ Date Received____________________ Revision Date 03/29/2019 PROJECT INFORMATION Project Name: Description of Project: Number of Lots: Parcel No.(s): Gross Area (Acres): Project Address: Ref. Project No.: CONTACT INFORMATION Owner: Contact Name: Address: City: State: Zip: Email: Phone No.: Marana Town Council Regular Meeting April 18, 2023 Page 51 of 223      Council-Regular Meeting   C5        Meeting Date:04/18/2023   To:Mayor and Council From:Melissa Weimer, Grants Manager Date:April 18, 2023 Strategic Plan Focus Area: Vibrant Community Subject:Resolution No. 2023-036: Relating to the Police Department; approving and authorizing the Town Manager to execute a High Intensity Drug Trafficking Area (HIDTA) Grant Agreement between the City of Tucson (COT) and the Town of Marana to receive funding under COT Grant Number HT-23-2930 (Melissa Weimer) Discussion: For the 17th consecutive year, the Town of Marana has been awarded grant funding to participate with the Pima County/Tucson Metro Counter Narcotics Alliance (CNA). Funding for this program comes from the federal Anti-Drug Abuse Act of 1998 and the Office of National Drug Control Policy (ONDCP) Reauthorization Act of 1998.These legislative acts authorized the Director of ONDCP to designate areas within the United States which exhibit serious drug trafficking problems and harmfully impact other areas of the country as High Intensity Drug Trafficking Areas (HIDTA). The HIDTA Program provides federal resources to those areas to help eliminate or reduce drug trafficking and its harmful consequences. Law enforcement organizations within HIDTAs assess drug trafficking problems including transportation, distribution, and chronic use of illegal drugs and money laundering. In Southern Arizona, the HIDTA Program helps improve the effectiveness and efficiency of drug control efforts by facilitating cooperation between law enforcement agencies, supplying resources, coordinating information sharing, and implementing joint initiatives. The City of Tucson (COT) administers grant funding for these activities. A Marana Police Officer will be tasked to a grant-funded position under the HIDTA Program. Marana Town Council Regular Meeting April 18, 2023 Page 52 of 223 Police Officer will be tasked to a grant-funded position under the HIDTA Program. The attached grant agreement provides the terms and conditions for the Marana Police Department in the HIDTA Program. Under the grant agreement, the Town of Marana will be reimbursed salary, other employee-related expenses, and overtime up to $134,074 for services provided in coordination with CNA and funded under the HIDTA Program.  The term of the grant agreement is 24 months, from January 1, 2023 to December 31, 2024. The grant funded position was included in the 2023-2024 budget.  This award funds salary expense, other employee related expenses, and overtime at $134,074. Financial Impact: Fiscal Year:2024 Budgeted Y/N:Y Amount:$134,074 Staff Recommendation: Staff recommends approval of the Grant Agreement with the City of Tucson to receive funds under the High Intensity Drug Trafficking Areas Program. Suggested Motion: I move to adopt Resolution No. 2023-036; approving and authorizing the Town Manager to execute a High Intensity Drug Trafficking Area (HIDTA) grant agreement between the City of Tucson and the Town of Marana to receive funding under COT Grant Number HT-23-2930. Attachments Resolution No. 2023-036 Exhibit A to Resolution Marana Town Council Regular Meeting April 18, 2023 Page 53 of 223 00087797.DOCX /1 Resolution No. 2023-036 - 1 - MARANA RESOLUTION NO. 2023-036 RELATING TO THE POLICE DEPARTMENT; APPROVING AND AUTHORIZING THE TOWN MANAGER TO EXECUTE A HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT BETWEEN THE CITY OF TUCSON (COT) AND THE TOWN OF MARANA TO RECEIVE FUNDING UNDER COT GRANT NUMBER HT-23-2930 WHEREAS the Anti-Drug Abuse Act of 1988 and the National Drug Control Policy Reauthorization Act of 1998 authorized the Director of the Office of National Drug Control Policy to designate areas within the United States which exhibit serious drug trafficking problems as High Intensity Drug Trafficking Areas (HIDTA); and WHEREAS the Southern Arizona Counties of Cochise, La Paz, Maricopa, Mohave, Pima, Pinal, Santa Cruz, and Yuma are designated target areas under the HIDTA Program; and WHEREAS the HIDTA Program provides federal funding to designated HIDTA areas to help eliminate or reduce drug trafficking and its harmful consequences; and WHEREAS the City of Tucson has been awarded funding to coordinate efforts and administer grants in the Southern Arizona Region on behalf of the Office of National Drug Control Policy under the HIDTA Program; and WHEREAS upon execution of a grant agreement, the City of Tucson will award grant funding to the Town of Marana to reimburse salary and employee-related expenses for a Marana Police Department officer for services provided in coordination with the Pima County/Tucson Metro Counter Narcotics Alliance (CNA) funded under the HIDTA Program between January 1, 2023 and December 31, 2024; and WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests of its citizens to enter into this grant agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. The grant agreement between the Town of Marana and the City of Tucson attached to and incorporated by this reference in this resolution as Exhibit A is Marana Town Council Regular Meeting April 18, 2023 Page 54 of 223 00087797.DOCX /1 Resolution No. 2023-036 - 2 - hereby approved, and the Town Manager is hereby authorized and directed to execute it for and on behalf of the Town of Marana. SECTION 2. The Town’s Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the grant agreement. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 18th day of April, 2023. Mayor Ed Honea ATTEST: David L. Udall, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting April 18, 2023 Page 55 of 223 3 CITY OF TUCSON HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) PROGRAM GRANT AGREEMENT CFDA NUMBER: 95.001 AWARD NUMBER (FAIN): G22SA0007A COT Grant Number HT-23-2930 This Grant Agreement is made this first day of January 2023 by and between the CITY OF TUCSON hereinafter called “CITY” and GOVERNING BODY, through Marana Police Department, hereinafter called “GRANTEE”. The CITY enters into this Agreement pursuant to its authority under the provisions of A.R.S. § 11-951, et seq., and the City of Tucson’s Resolution number 21460, having satisfied itself as to the qualification of the GRANTEE. NOW, THEREFORE, it is agreed between the parties as follows: 1.This Agreement will commence on January 1, 2023, and terminate on December 31, 2024. This Agreement expires at the end of the award period unless prior written approval for an extension has been obtained from the CITY. A request for extension must be received by the CITY sixty (60) days prior to the end of the award period. The CITY may approve an extension that furthers the goals and objectives of the program and shall determine the length of any extension within Office of National Drug Control Policy (ONDCP) guidelines. 2.The GRANTEE agrees that grant funds will be used for the Counter Narcotics Alliance (CNA). 3.The CITY will monitor the performance of the GRANTEE against goals and performance standards outlined in the grant application. Sub-standard performance as determined by the CITY will constitute non-compliance with this Agreement. The GRANTEE shall operate in a manner consistent with and in compliance with the provisions and stipulations of the approved grant application and this Agreement. If the CITY finds non-compliance, the GRANTEE will receive a written notice that identifies the area of non-compliance, and the appropriate corrective action to be taken. If the GRANTEE does not respond within thirty calendar days to this notice and does not provide sufficient information concerning the steps that are being taken to correct the problem, the CITY may suspend funding; permanently terminate this Agreement and/or revoke the grant. Any deviation or failure to comply with the purpose and/or conditions of this Agreement without prior written CITY approval may constitute sufficient reason for the CITY to terminate this Agreement; revoke the grant; require the return of all unspent funds; perform an audit of expended funds; and require the return of any previously spent funds which are deemed to have been spent in violation of the purpose or conditions of this grant. 4.This Agreement may be modified only by a written amendment signed by the parties. Any notice given pursuant to this Agreement shall be in writing and shall be considered to have been given when actually received by the following addressee or their agents or employees: A.If to the City of Tucson: City of Tucson ATTN: Business Services Police Satellite Office (Finance) Tucson Police Department 270 South Stone Avenue Tucson, Arizona 85701-1917 Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 56 of 223 High Intensity Drug Trafficking Area Grant Number HT-2 3 -2930 Page 2 B. If to the GRANTEE: Marana Police Department Town of Marana 11555 West Civic Center Drive Attention: Terry Rozema, Town Manager 5. The GRANTEE may make budget adjustments only after written notification with signature approval from the Arizona HIDTA Director is provided to the CITY. A grant adjustment notice (GAN) will be issued to the GRANTEE notifying the GRANTEE of the approval. Adjustments or reprogramming of the Grantee’s budget in an initiative or any reprogramming between initiative and/or agencies; in any amount, require the approval of the Board, the AZ HIDTA Director, and/or the ONDCP in accordance with HIDTA Program Policy and Budget Guidance. APPROVED LINE-ITEM PROGRAM BUDGET Personnel: Salaries Fringe Benefits Overtime Travel Facilities Services Operating Expenses: Supplies Other Equipment TOTAL $57,456.00 $8.618.00 $68,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $134,074.00 See Attached Budget Detail Sheet 6. The GRANTEE understands that financial reports are required for reimbursement of expenditures. 7. Every payment obligation of the CITY under this Agreement is conditioned upon the availability of funds appropriated or allocated for the payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by the CITY. No liability shall accrue to the CITY in the event this provision is exercised, and the CITY shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. 8. The GRANTEE understands that prior to the expenditure of confidential funds, an authorized official of the GRANTEE shall sign a certification indicating that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures as set forth in HIDTA Program Policy and Budget Guidance Para. 6.16.2 Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 57 of 223 High Intensity Drug Trafficking Area Grant Number HT-2 3 -2930 Page 3 9. The GRANTEE certifies that it will comply with Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 as codified in 2 CFR Part 3603 and HIDTA Program Policy & Budget Guidance - January 6, 2020. Link: Electronic Code of Federal Regulations: http://www.ecfr.gov 10. The GRANTEE agrees to account for interest earned on Federal grant funds and shall remit interest earned in excess of the allowable amount as detailed in 2 CFR, Part 200, §200.305 Payment, and all unexpended grant funds to the CITY within 30 days after receipt of a written request from the CITY. The GRANTEE agrees to expend all encumbered funds within 90 days of expiration of this award. 11. The GRANTEE agrees to retain all books, account reports, files, and other records, (paper and/or electronic) relating to this Agreement and the performance of this Agreement for no less than five (5) years from the last financial report submitted to the CITY. All such documents shall be subject to inspection and audit at reasonable times. 12. For the purpose of this grant, a capital expenditure is $5,000 or above. If the GRANTEE’S policy defines a capital expenditure as less than $5,000, the GRANTEE will use its own policy. The GRANTEE shall maintain a tracking system, in accordance with HIDTA Program Policy & Budget Guidance – January 6, 2020, Section 8, to account for all HIDTA purchased equipment, vehicles, and other items valued at $5000 or more per unit at the time of purchase. GRANTEE is encouraged to include lower cost, high-risk items, electronic devices, and software, such as but not limited to digital cameras, palm pilots, and GPS devices in the tracking system. The GRANTEE agrees to abide by Section 8, that those using HIDTA funds to purchase equipment must maintain a current inventory of HIDTA-purchased equipment and must provide that inventory to the HIDTA Director or an ONDCP employee, and/or the CITY upon request. A 100- percent physical inventory of HIDTA-purchased equipment must be conducted at least every two years. 13. The GRANTEE agrees to follow equipment disposition policies outlined in Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 Subpart D- Post Federal Award Requirements, §§ 310-316- Property Standards when the equipment is no longer needed for the grant program. When no longer needed for the original program, the equipment may be used in other activities supported by the Office of National Drug Control Policy. Link: Electronic Code of Federal Regulations http://www.ecfr.gov The GRANTEE agrees that the purchasing agency shall comply with ONDCP HIDTA Program Policy & Budget Guidance – January 6, 2020 Section 8 in determining the end of the useful life and disposition of HIDTA purchased equipment. Purchasing agencies must retain documentation of the disposition and provide to the HIDTA Director and the CITY. 14. The GRANTEE agrees to keep time and attendance sheets signed by the employee and supervisory official having firsthand knowledge of the work performed by the grant funded employees. The GRANTEE agrees to track overtime expenses in accordance with ONDCP HIDTA Program Policy & Budget Guidance – January 6, 2020. 15. The GRANTEE will comply with the audit requirements of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, 2 CFR 200 Subpart F- Audit Requirements and provide the CITY with the audit report and any findings within 90 days of receipt of such finding. If the report contains no findings, the GRANTEE must provide notification that the audit was completed. Link: Electronic Code of Federal Regulations http://www.ecfr.gov Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 58 of 223 High Intensity Drug Trafficking Area Grant Number HT-2 3 -2930 Page 4 16. The GRANTEE agrees that it will submit financial reports and supporting documentation to the CITY through the AZ HIDTA Finance Manager on forms/format provided by the CITY, documenting the activities supported by these grant funds. In the event reports are not received on or before the indicated date(s), funding will be suspended until such time as delinquent report(s) are received. These reports are submitted according to the following schedule: Report Period Month of: Due Date: Report Period Month of: Due Date: January 1 - 31 February 1 - 29 March 1 – 30 April 1 - 30 May 1 - 31 June 1 - 30 February 25 March 25 April 25 May 25 June 25 July 25 July 1 – 31 August 1 - 31 September 1 – 30 October 1 - 31 November 1 - 30 December 1 - 31 August 25 September 25 October 25 November 25 December 25 January 25 More frequent reports may be required for the GRANTEES that are considered high risk. 17. All goods and services purchased with grant funds must be received by the GRANTEE within 60 days of the expiration of this award. 18. The GRANTEE agrees to check the U.S. General Service Administration (GSA) Excluded Parties Listing Service as required by Executive Order 12549, as defined in 2 CFR 180 et. seq. for individuals, agencies, companies and corporations debarred or suspended from doing business with recipients receiving Federal funds. The GRANTEE agrees not to do business with any individual, agency, company, or corporation listed in the Excluded Parties Listing Service. Link: Excluded Parties Listing System http://sam.gov 19. No funds shall be used to supplant federal, state, county or local funds that would otherwise be made available for such purposes. Supplanting means the deliberate reduction of State or local funds because of the existence of Federal funds. 20. The GRANTEE assigns to the CITY any claim for overcharges resulting from antitrust violations to the extent that such violations concern materials or services applied by third parties to the GRANTEE in exchange for grant funds provided under this Agreement. 21. The parties agree to use arbitration in the event of disputes in accordance with the provisions of A.R.S. § 12-1501 et seq. 22. The laws of the State of Arizona apply to questions arising under this Agreement and any litigation regarding this Agreement must be maintained in Arizona courts, except as provided in paragraph 25 of this Agreement pertaining to disputes, which are subject to arbitration. 23. The GRANTEE understands that grant funds will not be released until all required reports and reversion of funds from the prior year grant are submitted to the CITY. 24. The GRANTEE (as “Indemnitor”) agrees to indemnify, defend and hold harmless the CITY (as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses, (including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising out of bodily injury of any person (including death) or property damage, but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers. If the GRANTEE is a state agency or entity, this paragraph does not apply. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 59 of 223 High Intensity Drug Trafficking Area Grant Number HT-2 3 -2930 Page 5 25. Unless the GRANTEE’s contractor or subcontractor is a State agency or entity, the GRANTEE shall cause its contractor(s) and subcontractors, if any to indemnify defend, save and hold harmless the City of Tucson, any jurisdictions or agency issuing any permits for any work arising out of this Agreement, and their respective directors, officers, officials, agents, and employees from and against any and all claims, actions, liabilities, damages, losses or expenses (including court costs, attorneys’ fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as “Claims” ) for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of the GRANTEE’S contractor or any of the directors, officers, agents, or employees or subcontractors of such contractor. This indemnity includes any claim or amount arising out of or recovered under the Worker’s Compensation Law or arising out of the failure of such contractor to conform to any federal, state, or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligence or willful acts or omissions of the Indemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that such contractor will be responsible for primary loss investigation, defense and judgment costs where this indemnification is applicable. Insurance requirements for any contractor used by the GRANTEE are incorporated herein by this reference and attached to this Agreement as Exhibit “A”. 26. If the GRANTEE is a governmental political subdivision, the GRANTEE will, to the extent possible and practical share criminal justice information with other authorized criminal justice agencies. The process control number (PCN) shall be used in accordance with A.R.S. § 41-1750 when sharing data with other criminal justice agencies as electronic data systems are developed or improved. 27. The GRANTEE agrees to comply with the non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as amended; 42 USC 3789(d); Title VI of the Civil Rights Act of 1964, as amended; Section 504, Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990); Title IX of the Education Amendments of 1972 and the Department of Justice regulations 28 CFR Part 54; The Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, G and I; Department of Justice regulations on disability discrimination 28 CFR Part 35; all applicable state laws of A.R.S. § 41-1463; and Executive Orders 2009-09 and 2007-21. These laws prohibit discrimination based on race, color, religion, sex and national origin including Limited English Proficiency (LEP) in the delivery of service. In the event that a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing against the GRANTEE, the GRANTEE will forward a copy of the findings to the Office for Civil Rights, Office of Justice Programs and the CITY. 28. The GRANTEE agrees to formulate and keep on file an Equal Employment Opportunity Plan (EEOP) (if Grantee is required pursuant to 28 CFR 42.302). The GRANTEE certifies that they have forwarded to the Office for Civil Rights, Office of Justice Programs the EEOP, or certifications that they have prepared and have on file an EEOP, or that they are exempt from EEOP requirements. Failure to comply may result in suspension of the receipt of grant funds. Copies of all submissions such as certifications to or correspondence with the Office for Civil Rights, Office of Justice Programs regarding this requirement must be provided to the CITY by the GRANTEE. 29. The GRANTEE certifies it will comply with the Drug-Free Workplace Act of 1988, as implemented in 2 CFR Part 182. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 60 of 223 High Intensity Drug Trafficking Area Grant Number HT-2 3 -2930 Page 6 30. The GRANTEE agrees to complete and keep on file, as appropriate, Immigration and Naturalization Forms (I-9). This form is to be used by recipients to verify that persons are eligible to work in the United States. Additionally the GRANTEE ensures compliance with Executive Order 2005-30 federal immigration laws by state employees and contractors. 31. The GRANTEE agrees to notify the Arizona HIDTA Director and provide written notification to the CITY within ten (10) days in the event that the project official is replaced during the award period. 32. No rights or interest in this Agreement shall be assigned by GRANTEE without prior written approval of the CITY. 33. The GRANTEE agrees that no funds provided or personnel employed under this Agreement shall be in any way or to any extent engaged in conduct of political activities in violation of U.S.C. Title 5, Part II, Chapter 15, Section 1502. 34. The GRANTEE certifies that it presently has no financial interest and shall not acquire any financial interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under this Agreement. 35. The Grantee certifies that no federal funds will be paid, by or on behalf of, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and for the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan or cooperative agreement. If any funds other than Federal funds are paid or will be paid to any person for influencing or attempting to influence an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal award, grant loan, or cooperative agreement, the GRANTEE will complete and submit to the CITY Standard Form-LLL, “Disclosure Form to Report Lobbying” in accordance with its instructions 36. This Agreement is subject to cancellation pursuant to the provision of A.R.S. § 38-511. 37. This Agreement may be cancelled at the CITY’s discretion if not returned with authorized signatures to the CITY within 90 days of commencement of the award. 38. If any provision of this Agreement is held invalid the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall be in full force and effect. 39. Pursuant to resolution number 21460, adopted by Mayor and Council December 15, 2009, the Tucson Police Chief is authorized to enter into contracts and grant agreements for HIDTA operations. 40. In accordance with A.R.S. §41-4401, the GRANTEE warrants compliance with E-Verify and all federal immigration laws and regulations relating to employees and warrants compliance with A.R.S. § 23-214A. 41. (Added by the Grantee) Nothing herein shall be interpreted as an express or implied waiver of either party’s sovereign immunity in any forum or jurisdiction. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 61 of 223 High Intensity Drug Trafficking Area Grant Number HT-2 3 -2930 Page 7 IN WITNESS WHEREOF, the parties have made and executed the Agreement the day and year first above written. FOR GRANTEE: Signature Date Printed Name and Title Note: If applicable, the Agreement must be approved by the appropriate county supervisory board or municipal council and appropriate local counsel (i.e. county or city attorney). Furthermore, if applicable, resolutions and meeting minutes must be forwarded to the CITY with the signed Agreement. Approved as to form and authority to enter into Agreement: Legal counsel for GRANTEE Date Printed Name and Title INDICATE STATUTORY OR OTHER LEGAL AUTHORITY TO ENTER AGREEMENT BELOW: Appropriate A.R.S., ordinance, or charter reference FOR CITY OF TUCSON: Chad Kasmar, Chief of Police Date City of Tucson Police Department Principal Assistant City Attorney Date City of Tucson Police Department Approved as to form. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 62 of 223 CITY OF TUCSON GRANT AGREEMENT Insurance Requirements Exhibit “A” Insurance Requirements for Governmental Parties to a Grant Agreement: None. Insurance Requirements for Any Contractors Used by a Party to the Grant Agreement: (Note: this applies only to Contractors used by a governmental entity, not to the governmental entity itself.) The insurance requirements herein are minimum requirements and in no way limit the indemnity covenants contained in the Intergovernmental Agreement. The City of Tucson in no way warrants that the minimum limits contained herein are sufficient to protect the governmental entity or Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, his agents, representatives, employees or subcontractors, and Contractor and the governmental entity are free to purchase additional insurance. A. MINIMUM SCOPE AND LIMITS OF INSURANCE: Contractor shall provide coverage with limits of liability not less than those stated below. 1. Commercial General Liability – Occurrence Form Policy shall include bodily injury, property damage, personal injury and broad form contractual liability. • General Aggregate $2,000,000 • Products – Completed Operations Aggregate $1,000,000 • Personal and Advertising Injury $1,000,000 • Blanket Contractual Liability – Written and Oral $1,000,000 • Fire Legal Liability $50,000 • Each Occurrence $1,000,000 a. The policy shall be endorsed to include the following additional insured language: “The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insureds with respect to liability arising out of the activities performed by or on behalf of the Contractor". (Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they should supply the Contractor with their own list of persons to be insured.) b. Policy shall contain a waiver of subrogation against the City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 63 of 223 Exhibit “A” Page 2 2. Automobile Liability Bodily Injury and Property Damage for any owned, hired, and/or non-owned vehicles used in the performance of this Contract. Combined Single Limit (CSL) $1,000,000 a. The policy shall be endorsed to include the following additional insured language: “The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees shall be named as additional insured with respect to liability arising out of the activities performed by or on behalf of the Contractor, involving automobiles owned, leased, hired or borrowed by the Contractor". (Note that the other governmental entity(ies) is/are also required to be additional insured(s) and they should supply the Contractor with their own list of persons to be insured.) 3. Worker's Compensation and Employers' Liability Workers' Compensation Statutory Employers' Liability Each Accident $500,000 Disease – Each Employee $500,000 Disease – Policy Limit $1,000,000 a. Policy shall contain a waiver of subrogation against the City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees for losses arising from work performed by or on behalf of the Contractor. b. This requirement shall not apply to: Separately, EACH contractor or subcontractor exempt under A.R.S. 23-901, AND when such contractor or subcontractor executes the appropriate waiver (Sole Proprietor/Independent Contractor) form. B. ADDITIONAL INSURANCE REQUIREMENTS: The policies are to contain, or be endorsed to contain, the following provisions: 1. The City of Tucson, its departments, agencies, boards, commissions, universities and its officers, officials, agents, and employees and the other governmental entity shall be additional insureds to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by the Contract. 2. The Contractor's insurance coverage shall be primary insurance with respect to all other available sources. 3. The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. Coverage provided by the Contractor shall not be limited to the liability assumed under the indemnification provisions of its Contract with the other governmental entity(ies) party to the Grant Agreement. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 64 of 223 Exhibit “A” Page 3 C. NOTICE OF CANCELLATION: Each insurance policy required by the insurance provisions of this Contract shall not be suspended, voided, cancelled, reduced in coverage or in limits except after thirty (30) days prior written notice has been given the City of Tucson. Such notice shall be sent directly to the GRANTEE and shall be sent by certified mail, return receipt requested. D. ACCEPTABILITY OF INSURERS: Insurance is to be placed with duly licensed or approved non- admitted insurers in the State of Arizona with an “A.M. Best” rating of not less than A- VII. The City of Tucson in no way warrants that the above-required minimum insurer rating is sufficient to protect the Contractor from potential insurer insolvency. E. VERIFICATION OF COVERAGE: Contractor shall furnish the GRANTEE with certificates of insurance (ACORD form or equivalent approved by the State of Arizona) as required by this Contract. The certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. All certificates and endorsements are to be received and approved before work commences. Each insurance policy required by this Contract must be in effect at or prior to commencement of work under this Contract and remain in effect for the duration of the project. Failure to maintain the insurance policies as required by this Contract, or to provide evidence of renewal, is a material breach of contract. All certificates required by this Contract shall be sent directly to the GRANTEE. The City of Tucson’s project/contract number and project description are to be noted on the certificate of insurance. The City of Tucson reserves the right to require complete, certified copies of all insurance policies required by this Contract at any time. DO NOT SEND CERTIFICATES OF INSURANCE TO THE CITY OF TUCSON’S RISK MANAGEMENT SECTION. F. SUBCONTRACTORS: Contractor's certificate(s) shall include all subcontractors as insureds under its policies or Contractor shall furnish to the county or local government agency responsible separate certificates for each subcontractor. All coverages for subcontractors shall be subject to the minimum requirements identified above. G. APPROVAL: Any modification or variation from the insurance requirements must have prior approval from the City of Tucson, Risk Management Section, whose decision shall be final. Such action will not require a formal contract amendment but may be made by administrative action. H. EXCEPTIONS: In the event the Contractor or sub-contractor(s) is/are a public entity, then the Insurance Requirements shall not apply. Such public entity shall provide a Certificate of Self-Insurance. If the contractor or sub-contractor(s) is/are a City of Tucson agency, board, commission, or university then none of the above shall apply. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 65 of 223 CITY OF TUCSON HIGH INTENSITY DRUG TRAFFICKING AREA (HIDTA) GRANT AGREEMENT Confidential Funds Certification Exhibit “B” CONFIDENTIAL FUNDS CERTIFICATION 1) This is to certify that I have read, understand, and agree to abide by all of the conditions for confidential funds as set forth in the effective edition of the Office of National Drug Control Policy Financial and Administrative Guide. 2) My agency is/is not authorized to disburse confidential funds. Grant Number: HT-23-2930 Date: _____________________ Signature: ___________________________ Authorized Official PROCEDURES Each project agency authorized to disburse confidential funds must develop and follow internal procedures, which incorporate the following elements: Deviations from these elements must receive prior approval of the ONDCP. 1. Imprest Fund. The funds authorized will be established in an imprest fund, which is controlled by a bonded cashier. 2. Advance of Funds: The supervisor of the unit to which the imprest funds is assigned must authorize all advances of funds for the P/I. Such authorization must specify the information to be received, the amount of expenditures and assumed name of the informant. 3. Informant Files: Informant files are confidential files of the true names, assumed names, and signature of all informants to whom payments of confidential expenditures have been made. To the extent possible, pictures and/or fingerprints of the informant payee should also be maintained. Refer to Informant Files “Documentation” (2) for a list of required documents for the informant files. 4. Cash Receipts. a. The cashier shall receive from the agent or officer authorized to make a confidential payment, receipt for cash advanced to him/her for such purposes. b. The agent or officer shall receive from the informant payee a receipt for cash paid to him/her. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 66 of 223 Exhibit “B” Page 2 5. Receipts for Purchase of Information. An Informant Payee Receipt shall identify the exact amount paid to and received by the informant payee on the date executed. Cumulative or anticipatory receipts are not permitted. Once the receipt has been completed no alteration is allowed. The agent shall prepare an Informant Payee Receipt containing the following information: a. The jurisdiction initiating the payment. b. A description of the information/evidence received. c. The amount of payment, both in numeral and word form. d. The date on which the payment was made. e. The signature of the informant payee. f. The signature of the case agent or officer making payment. g. The signature of at least one other officer witnessing the payment. h. The signature of the first-line supervisor authorizing and certifying the payment. 6. Review and Certification. The signed Informant Payee Receipt with a memorandum detailing the information received shall be forwarded to the agent or officer in charge. The agent or officer in charge shall compare the signatures. He/she shall also evaluate the information received in relation to the expense incurred and add his/her evaluation remarks to the report of the agent or officer who made the expenditure from the imprest funds. The certification will be witnessed by the agent or officer in charge on the basis of the report and Informant Payee’s Receipt. 7. Reporting of Funds. Each project shall prepare a reconciliation report on the imprest funds on a quarterly basis. Information to be included in the reconciliation report will be the assumed name of the informant payee, the amount received, the nature of the information given, and to what extent this information contributed to the investigation. Recipients/subrecipients shall retain the reconciliation report in their files and shall be available for review unless the State agency requests that the report be submitted to them on a quarterly basis. 8. Record and Audit Provisions. Each project and member agency must maintain specific records of each confidential fund transaction. At a minimum, these records must consist of all documentation concerning the request for funds, processing (to include the review and approve/disapprove), modifications, closure or impact material, and receipts and/or other documentation necessary to justify and track all expenditures. Refer to Informant Files Documentation (2) for a list of documents, which should be in an informant’s file. In projects where funds are used for confidential expenditures, it will be understood that all of the above records, except the true name of the informant, are subject to the record and audit provision of grantor agency legislation. INFORMANT FILES 1. Security. A separate file should be established for each informant for accounting purposes. Informant files should be kept in a separate and secure storage facility, segregated from any other files, and under the exclusive control of the supervisor or an employee designated by him/her. The facility should be always locked when unattended. Access to these files should be limited to those employees who have a necessary legitimate need. An informant file should not leave the immediate area except for review by a management official or the handling agent and should be returned prior to the close of business hours. Sign-out logs should be kept indicating the date, informant number, time in and out, and the signature of the person reviewing the file. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 67 of 223 Exhibit “B” Page 3 2. Documentation. Each file should include the following information: a. Informant Payment Record - kept on top of the file. This record provides a summary of informant payments. b. Informant Establishment Record - including complete identifying and location data, plus any other documents connected with the informant’s establishment. c. Current photograph and fingerprint card (or FBI/State Criminal Identification Number). d. Agreement with cooperating individual. e. Receipt for P/I. f. Copies of all debriefing reports (except for the Headquarters case file). g. Copies of case initiation reports bearing on the utilization of the informant (except for the Headquarters case file). h. Copies of statements signed by the informant (unsigned copies will be placed in appropriate investigative files). i. Any administrative correspondence pertaining to the informant, including documentation of any representations made on his behalf or any other nonmonetary considerations furnished. j. Any deactivation report or declaration of any unsatisfactory informant. INFORMANT MANAGEMENT AND UTILIZATION All persons who will be utilized as informants should be established as such. The specific procedures required in establishing a person as an informant may vary from jurisdiction to jurisdiction but, at a minimum, should include the following: 1. Assignment of an informant code name to protect the informant’s identity. 2. An informant code book controlled by the supervisor or his/her designee containing: a. Informant’s code number. b. Type of information (i.e. informant, defendant/informant, restricted use/informant). c. Informant’s true name. d. Name of establishing law enforcement officer. e. Date the establishment is approved. f. Date of deactivation. 3. Establish each informant file in accordance with Informant File Documentation (2). 4 For each informant in an active status, the agent should review the informant file on a quarterly basis to assure it contains all relevant and current information. Where a MATERIAL face that was earlier reported on the Establishment Record is no longer correct (e.g., a change in criminal status, means of locating him/her, etc.), a supplemental establishing report should be submitted with the correct entry. 5 All informants being established should be checked in all available criminal indices. If verified FBI number is available, request a copy of the criminal records from the FBI. Where a verified FBI number is not available, the informant should be fingerprinted with a copy sent to the FBI and appropriate State authorities for analysis. The informant may be utilized on a provisional basis while awaiting a response from the FBI. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 68 of 223 Exhibit “B” Page 4 PAYMENTS TO INFORMANTS 1. Any person who is to receive payments charged against PE/PI funds should be established as an informant. This includes a person who may otherwise be categorized as sources of information or informants under the control of another agency. The amount of payment should be commensurate with the value of services and/or information provided and should be based on the following factors: a. The level of the targeted individual, organization, or operation. b. The amount of the actual or potential seizure. c. The significance of the contribution made by the informant to the desired objectives. 2. There are various circumstances in which payments to informants may be made. a. a. Payments for Information and/or Active Participation. When an informant assists in developing an investigation, either through supplying information or actively participating in it, he/she may be paid for his/her service either in a lump sum or in staggered payments. Payments for information leading to a seizure, with no defendants, should be held to a minimum. b. Payment for Informant Protection. When an informant needs protection, law enforcement agencies may absorb the expenses of relocation. These expenses may include travel for the informant and his/her immediate family, movement and/or storage of household goods, and living expense at the new location for a specific period of time (not to exceed 6 months). Payments should not exceed the amounts authorized by law enforcement employees for these activities. c. Payments to Informants of Another Agency. To use or pay another agency’s informant, he/she should be established as an informant. These payments should not be a duplication of a payment from another agency; however, sharing a payment is acceptable. 3. Documentation of payments to informants is critical and should be accomplished on a Informant Payee Receipt. Payment should be made and witnessed by two law enforcement officers and authorized payment amounts should be established and reviewed by at least the first line supervisory level. In unusual circumstances, a non-officer employee or an officer of another law enforcement agency may serve as witness. In all instances, the original signed receipt must be submitted to the project director for review and record keeping. ACCOUNTING AND CONTROL PROCEDURES Special accounting and control procedures should govern the use and handling of confidential expenditures, as described below: 1. It is important that expenditures which conceptually should be charged to PE/PI/PS are so charged. It is only in this manner that these funds may be properly managed at all levels, and accurate forecasts of projected needs be made. 2. Each law enforcement entity should apportion its PE/PI/PS allowance throughout its jurisdiction and delegate authority to approve PE/PI/PS expenditures to those offices, as it deems appropriate. 3. Headquarters management should establish guidelines authorizing offices to spend up to a predetermined limit of their total allowance on any buy or investigation. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 69 of 223 Exhibit “B” Page 5 4. In exercising his/her authority to approve these expenditures, the supervisor should consider: a) The significance of the investigation. b) The need for this expenditure to further the investigation. c) Anticipated expenditures in other investigations. Funds for PE/PI/PS expenditures should be advanced to the officer for a specific purpose. If they are not expended for that purpose, they should be returned to the cashier. They should not be used for another purpose without first returning them and repeating the authorization and advance process based on the new purpose. 5. Funds for PE/PI/PS expenditure should be advanced to the officer on suitable receipt form. Informant Payee Receipt or a voucher for P/E should be completed to document funds used in the purchase of evidence or funds paid or advanced to an informant. 6. For security purposes there should be a 48-hour limit on the amount of time funds advanced for PE/PI/PS expenditure may be held outstanding. If it becomes apparent at any point within the 48-hour period that the expenditure will not materialize, the funds should be returned to the cashier as soon as possible. An extension of the 48-hour limit may be granted by the level of management that approved the advance. Factors to consider in granting such an extension are: a. The amount of funds involved. b. The degree of security under which the funds are being held. c. How long an extension is required. d. The significance of the expenditure. Such extensions should be limited to 48 hours. Beyond this, the funds should be returned and readvanced, if necessary. Regardless of circumstances, within 48 hours of the advance, the cashier should be presented with either the unexpended funds, an executed Informant Payee Receipt or purchase of evidence or written notification by management that an extension has been granted. 7. P/S expenditures, when not endangering the safety of the officer or informant, need to be supported by canceled tickets, receipts, lease agreements, etc. If not available, the supervisor, or his immediate subordinate, must certify that the expenditures were necessary and justify why supporting documents were not obtained. Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 70 of 223 Exhibit A to Marana Resolution No. 2023-036 Marana Town Council Regular Meeting April 18, 2023 Page 71 of 223      Council-Regular Meeting   C6        Meeting Date:04/18/2023   To:Mayor and Council From:David L. Udall, Town Clerk/Assistant Town Attorney Date:April 18, 2023 Subject:Regular Council Meeting Summary Minutes of April 4, 2023 (David L. Udall) Attachments Regular Council Meeting Summary Minutes of 04/04/2023 Marana Town Council Regular Meeting April 18, 2023 Page 72 of 223 Regular Council Meeting Summary Minutes April 4, 2023 Page 1 of 7 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, April 4, 2023, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:01 PM and directed the Town Clerk to call the roll. Council Member Kai was absent. All other Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Ziegler moved to approve the agenda as presented. Vice Mayor Post seconded the motion. Motion passed 6-0. CALL TO THE PUBLIC Ms. Lori Shaeffler presented a plaque to Mayor Honea on behalf of Run for the Wall. Marana Town Council Regular Meeting April 18, 2023 Page 73 of 223 Regular Council Meeting Summary Minutes April 4, 2023 Page 2 of 7 PROCLAMATIONS PR1 Proclamation recognizing April 10, 2023, as Lineworker Appreciation Day (David L. Udall) PR2 Proclamation recognizing April 1-7, 2023 as the Week of the Young Child (David L. Udall) PR3 Proclamation recognizing Karen Opoku-Appoh (David L. Udall) The three proclamations were read by Town Clerk/Assistant Town Attorney David Udall while Mayor Honea presented the proclamations to their respective recipients. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Ziegler attended a recent Marana Chamber of Commerce mixer event. She also attended a groundbreaking event for The Learning Experience childcare facility. Council Member Ziegler requested a point of personal privilege, which was granted by Mayor Honea. Council Member Ziegler clarified that her opposition to a recently planned event at Bookmans was in her personal capacity and not in her capacity as a Council Member. Mayor Honea reported he has been advocating for Marana in the Regional Transportation Authority (RTA). He attended a southern Pinal County mayor’s luncheon and spoke with several mayors there. He also highlighted the State of the Town event taking place on April 6, 2023. MANAGER’S REPORT: SUMMARY OF CURRENT EVENTS Town Manger Terry Rozema said the Town issued 60 single-family residential permits for the month of March. He highlighted the opening ceremonies held by the Marana and Continental Ranch Little Leagues, a police academy for young children held by the Police Department, and the most recent Real Talk with the Town podcast. Mr. Rozema said the podcast has reached 5,000 listens. PRESENTATIONS CONSENT AGENDA Ms. Fairall noted that a revised resolution for Item C3 was printed out and on the dais before the Council Members. She said the underlying plat was unchanged. Marana Town Council Regular Meeting April 18, 2023 Page 74 of 223 Regular Council Meeting Summary Minutes April 4, 2023 Page 3 of 7 C1 Ordinance No. 2023.009: Relating to Business Regulations; adopting revisions to Title 9 “Business Regulations” of the Marana Town Code, including deleting section 9-2-4 (Vacation rental or short-term rental contact information) and adding new chapter 9-14 “Short-Term and Vacation Rentals”; and other various revisions to Title 9 of the Marana Town Code; and designating an effective date Resolution No. 2023-029: Relating to Business Regulations; declaring as a public record filed with the Town Clerk the amendments adopted by Ordinance No. 2023.009, revisions to Title 9 “Business Regulations” of the Marana Town Code, including deleting section 9-2-4 (Vacation rental or short-term rental contact information) and adding new chapter 9-14 “Short-Term and Vacation Rentals”; and other various revisions to Title 9 of the Marana Town Code (Jane Fairall) C2 Ordinance No. 2023.010: Relating to Finance; amending the Town of Marana comprehensive fee schedule by adding fees for business licenses for short-term and vacation rentals; and designating an effective date (Jane Fairall) C3 Resolution No. 2023-030: Relating to Development; approving the final plat for Linda Vista Village North, Village IV (Lots 1-70), Village V (Lots 1-58) and Common Areas “A”, “D”, “E”, “F”, “G”, and “H” located on the north side of Linda Vista Boulevard, 0.1 miles east of Twin Peaks Road (Steve Cheslak) C4 Resolution No. 2023-031: Relating to Personnel; approving the establishment of the Arizona State Retirement Supplemental Salary Deferral 457 Plan administered by Nationwide Retirement Solutions (Curry C. Hale) C5 Approval of Special Council Meeting/Retreat Summary Minutes of March 13 - 15, 2023, and of Regular Council Meeting Summary Minutes of March 21, 2023 (David L. Udall) Vice Mayor Post moved to approve the consent agenda. Council Member Officer seconded the motion. Motion passed, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A1 PUBLIC HEARING: Ordinance No. 2023.011: Relating to Business Regulations; continuing the occupational licensing requirement for managers of massage establishments as set forth in Marana Town Code Title 9 (Business Regulations), Chapter 9-5 (Massage Establishments), Section 9-5-7 (Manager Marana Town Council Regular Meeting April 18, 2023 Page 75 of 223 Regular Council Meeting Summary Minutes April 4, 2023 Page 4 of 7 license required; non-transferability) and finding that the licensing requirement is necessary to protect the healthy, safety or welfare of the public; and declaring an emergency (Libby Shelton) Mayor Honea opened the public hearing at 6:24 PM. Deputy Town Attorney Libby Shelton presented on this item. Ms. Shelton explained that the Town has had provisions in the Town Code to regulate massage establishments since February 2011. One of the provisions includes a massage manager license process designed to enhance the professionalism of massage establishments and to protect the health, safety, and welfare of the public. In 2018, the Arizona Legislature passed A.R.S. 9- 842, requiring municipalities desiring occupational licensing requirements, such as massage manager licenses, to bring these requirements before the municipality’s governing body in a public hearing and have the governing body find that the requirements are necessary for the public health, safety, or welfare. Ms. Shelton further explained that the Town’s massage manager licensing requirements were already in place in 2018. She said the statute provided that existing occupational licensing requirements would expire on October 3, 2023. As a result, she recommended that this ordinance be adopted before the statutory expiration date. Mayor Honea closed the public hearing at 6:27 PM. Vice Mayor Post moved to adopt Ordinance No. 2023.011. Council Member Ziegler seconded the motion. Motion passed, 6-0. ITEMS FOR DISCUSSION / POSSIBLE ACTION D1 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Town’s Marana Current and Proposed Projects internet site (Steve Cheslak) Planning Manager Steve Cheslak provided an update on public and private projects and development applications in the Town, as currently listed on the following website: https://experience.arcgis.com/experience/9bcda179c412496a8be2a5af29727745/. During the presentation, Mr. Cheslak answered questions about the various projects. D2 Relating to Legislation and Government Actions; discussion and possible action regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of the other governmental bodies (Terry Rozema) Marana Town Council Regular Meeting April 18, 2023 Page 76 of 223 Regular Council Meeting Summary Minutes April 4, 2023 Page 5 of 7 Mr. Rozema provided an update on the following bills: • SB 1117 (relating to zoning). The bill failed, but it has been replaced by three striker bills. Of these, the Town is opposed to HB 2536 and SB 1163 and has remained neutral on SB 1161 (which only applies to municipalities 520,000 or more). • SB 1162 (relating to exempting home-based businesses from licensing requirements). The Town opposed this bill, and it was vetoed by the Governor. • SB 1148 (relating to authorizing municipalities to assess fees related to body worn camera footage public records requests). The Town supports this bill and it continues to move forward through the legislative process. • HB 2543 (relating to Arizona transportation projects, which includes funding for the Cortaro Road interchange). The Town supports this bill. It has passed Senate appropriations, but will still need to be approved in the state budget. • SB 1006 (relating to eliminating newspaper posting requirements). The Town supported this bill, but it was amended so as to only apply to Maricopa County. Mayor Honea commented on SB 1117 (now HB 2536) and SB 1163. He said both bills are devastating for municipalities. D3 Relating to Budget; discussion, direction, and possible action regarding development of the fiscal year 2023/2024 budget, including proposed budget initiatives and expenditures (Terry Rozema) Mr. Rozema said updated information regarding the possibility of zeroscape landscaping at the Marana Municipal Complex would be forwarded on to Council Members from Parks and Recreation Director Jim Conroy. He said 28% of the grass has been removed from the complex and was replaced with desert landscaping. Mr. Rozema also said the Town was looking into installing additional shade structures at Crossroads at Silverbell District Park before the end of this fiscal year. Council Member Ziegler asked if the Town could install a landmark denoting land reserved as a Hohokam monument in one of the Town’s parks. Mr. Rozema said Town staff would look into it. Marana Town Council Regular Meeting April 18, 2023 Page 77 of 223 Regular Council Meeting Summary Minutes April 4, 2023 Page 6 of 7 Council Member Ziegler commented on the art located westbound on Cortaro Rd. just before Interstate 10. She requested the Town add something denoting the Town of Marana to the artwork. Mayor Honea agreed. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. Mayor Honea asked for a motion to go into executive session on Items E2 and E3. Vice Mayor Post moved to go into executive session. Council Member Ziegler seconded the motion. Motion passed, 6-0. [An executive session was held on Items E2 and E3, beginning at 6:44 PM and concluding at 7:18 PM.] E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive session pursuant to A.R.S. §38-431.03 (A)(3) and (4) for discussion or consultation with the Town’s attorneys and to instruct the Town’s representatives concerning the litigation entitled Southern Arizona Home Builders Association v. Town of Marana, Pima County Superior Court Case No. C20184411. E3 Executive session pursuant to A.R.S. §38-431.03 (A) (3) and (4) for discussion or consultation with the Town’s attorneys and to instruct the Town's representatives concerning the litigation entitled Town of Marana v Pulte Home Company, LLC, Pima County Superior Court Case No. C20205095. After the executive session, in the open meeting, Vice Mayor Post moved to direct staff to proceed as discussed in executive session for both Items E2 and E3. Council Member Comerford seconded the motion. Motion passed, 6-0. FUTURE AGENDA ITEMS Notwithstanding the Mayor’s discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Marana Town Council Regular Meeting April 18, 2023 Page 78 of 223 Regular Council Meeting Summary Minutes April 4, 2023 Page 7 of 7 Mayor Honea asked for future agenda items. There were no future agenda items. ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post moved to adjourn the meeting. Council Member Comerford seconded the motion. Motion passed, 6-0. Meeting adjourned at 7:19 PM. CERTIFICATION I hereby certify that the forgoing are the true and correct minutes of the Marana Town Council meeting held on April 4, 2023. I further certify that a quorum was present. ____________________________________ David L. Udall, Town Clerk Marana Town Council Regular Meeting April 18, 2023 Page 79 of 223      Council-Regular Meeting   A1        Meeting Date:04/18/2023   To:Mayor and Council Submitted For:Jason Angell, Development Services Director From:Steven Cheslak, Principal Planner Date:April 18, 2023 Strategic Plan Focus Area: Not Applicable Subject:PUBLIC HEARING: Ordinance No. 2023.012: Relating to Land Development; revising Marana Town Code Title 17 (Land Development), Chapter 17-4 (Zoning), Section 17-4-5 (Residential zoning districts R-180, R-144, R-80, R-36, R-16, R-10, R-8, R 7, R-6, R-5, R-4, and R-3) to increase the maximum allowable building height for the main building in the R-180, R-144, and R-80 zones, and Section 17-4-7 (Commercial zoning districts) to provide that the required minimum site area in the Village Commercial (VC) zoning district may be less than 10 acres in certain circumstances; and designating an effective date (Jason Angell) Discussion: REQUEST Staff is requesting Town Council approval of amendments to Marana Town Code Section 17-4-5 (Residential zoning districts R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, and R-3), Table 4 - Development standards per residential zone, and Section 17-4-7 (Commercial zoning districts) Table 6 - Development standards per commercial zone. The proposed amendments are similar in nature to the previously adopted revisions, updating and improving the Town Code as necessary, and include: Section 17-4-5 (Residential zoning districts R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, and R-3), Table 4 - Development standards per residential Marana Town Council Regular Meeting April 18, 2023 Page 80 of 223 zone, to increase the maximum allowable building height for the main building on a parcel from 30 feet to 35 feet in the R-180, R-144, and R-80 zones. The additional maximum allowable building height for the main building on a parcel from 30 feet to 35 feet allows for greater architectural variety in rural areas.    Section 17-4-7 (Commercial zoning districts) Table 6 -  Development standards per commercial zone, to provide that the required minimum site area in the Village Commercial (VC) zoning district may be less than 10 acres in certain circumstances. Site area in the Village Commercial (VC) zone district may be less than 10 acres when property is rezoned from a legacy zone district to VC or when property is rezoned to VC in an area that is substantially comprised of commercial sites of less than 10 acres, allowing uniform general area zoning and encouraging rezoning from outdated legacy zones. Town staff is also proposing the ordinance shall become effective on the 31st day after adoption. Staff Recommendation: Staff recommends adoption of Ordinance No. 2023.012 revising Marana Town Code Title 17 (Land Development), Chapter 17-4 (Zoning), Section 17-4-5 and Section 17-4-7; and designating an effective date. Planning Commission Recommendation: The Planning Commission heard the request for the proposed revisions on March 29, 2023. By a vote of 6-0, the Planning Commission voted to recommend approval of the proposed Town Code revisions to the Town Council. Suggested Motion: I move to adopt Ordinance 2023.012, revising Marana Town Code Title 17 (Land Development),Chapter 17-4 (Zoning), Section 17-4-5 and Section 17-4-7 and designating an effective date. Attachments Ordinance No. 2023.012 Existing MTC Sections 17-4-5 + 7 Marana Town Council Regular Meeting April 18, 2023 Page 81 of 223 00087211.DOCX /1 Ordinance No. 2023.012 - 1 - MARANA ORDINANCE NO. 2023.012 RELATING TO LAND DEVELOPMENT; REVISING MARANA TOWN CODE TITLE 17 (LAND DEVELOPMENT), CHAPTER 17-4 (ZONING), SECTION 17-4-5 (RESIDENTIAL ZONING DISTRICTS R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, AND R-3) TO INCREASE THE MAXIMUM ALLOWABLE BUILDING HEIGHT FOR THE MAIN BUILDING IN THE R-180, R-144, AND R-80 ZONES, AND SECTION 17-4-7 (COMMERCIAL ZONING DISTRICTS) TO PROVIDE THAT THE REQUIRED MINIMUM SITE AREA IN THE VILLAGE COMMERCIAL (VC) ZONING DISTRICT MAY BE LESS THAN 10 ACRES IN CERTAIN CIRCUMSTANCES; AND DESIGNATING AN EFFECTIVE DATE WHEREAS A.R.S. §9-462.01 provides that the governing body of a municipality may adopt zoning regulations in order to conserve and promote the public health, safety and general welfare; and WHEREAS the Mayor and Council of the Town of Marana have adopted Marana Town Code Title 17 (Land Development) to promote the health, safety, order, and general welfare of the present and future inhabitants of the Town; and WHEREAS the Mayor and Council of the Town of Marana find that revising Marana Town Code Chapter 17-4 as set forth in this ordinance is in the best interests of the Town and its residents. NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, as follows: SECTION 1. Marana Town Code Title 17 (Land Development), Chapter 17-4 (Zoning), Section 17-4-5 (Residential zoning districts R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, and R-3) is hereby amended as follows (with deletions shown with strikeouts and additions shown with double underlining): 17-4-5 Residential zoning districts R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, and R-3 [No revisions to paragraph A] B. The following development standards apply in the R-180, R-144, R-80, R-36, R-16, R-10, R- 8, R-7, R-6, R-5, R-4, and R-3 zones: Marana Town Council Regular Meeting April 18, 2023 Page 82 of 223 00087211.DOCX /1 Ordinance No. 2023.012 - 2 - [No revisions to subparagraphs 1 through 6] 7. Table 4 (development standards per residential zone) establishes the site development standards of the residential zones (with the column headings deleting the "R-" portions of the zone designations, and where "B" signifies that the item is governed by minimum building code requirements only): Table 4. Development standards per residential zone (only amendments to Table 4 are shown; the remainder of Table 4 is unchanged) Development standard Zone R-___ 180 144 80 36 16 10 8 7 6 5 4 3 Maximum building height (feet) — Main building 3035 3035 3035 30 30 30 30 30 30 30 30 30 SECTION 2. Marana Town Code Title 17 (Land Development), Chapter 17-4 (Zoning), Section 17-4-7 (Commercial zoning districts) is hereby amended as follows (with additions shown with double underlining): 17-4-7 Commercial zoning districts [No revisions to paragraphs A through D] E. The following development standards apply in the commercial zones: Table 6. Development standards per commercial zone (only amendments to Table 6 are shown; the remainder of Table 6 is unchanged) Development standard RR NC ‡* VC ‡ Site area 10 acres min. 1 acre min., 20-acre max. 10 acres min.√ √ Site area in the VC zone district may be less than 10 acres when property is rezoned from a legacy zone district to VC or when property is rezoned to VC in an area that is substantially comprised of commercial sites of less than 10 acres. SECTION 3. The various town officers and employees are authorized and directed to perform all acts necessary or desirable to give effect to this ordinance. SECTION 4. All ordinances, resolutions, or motions and parts of ordinances, resolutions, or motions of the Council in conflict with the provisions of this ordinance are hereby repealed, effective as of the effective date of this ordinance. Marana Town Council Regular Meeting April 18, 2023 Page 83 of 223 00087211.DOCX /1 Ordinance No. 2023.012 - 3 - SECTION 5. If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any reason held to be invalid or unconstitutional by the decisi on of any court of competent jurisdiction, the decision shall not affect the validity of the remaining portions of this ordinance. SECTION 6. This ordinance shall be effective on the 31st day after its adoption. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, Arizona, this 18th day of April 2023. Mayor Ed Honea ATTEST: David L. Udall, Town Clerk APPROVED AS TO FORM: Jane Fairall, Town Attorney Marana Town Council Regular Meeting April 18, 2023 Page 84 of 223 17-4-5 Residential zoning districts R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, and R-3 A. The R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, and R-3 residential zones consist primarily of single- family homes, with one dwelling and accessory buildings on an individual lot. B. The following development standards apply in the R-180, R-144, R-80, R-36, R-16, R-10, R-8, R-7, R-6, R-5, R-4, and R- 3 zones: 1. Minimum lot sizes for each zone are determined by the number following the dash multiplied by one thousand square feet. For example, the minimum lot size of the R-180 zoning district is 180,000 square feet. 2. Properties are regulated based on their primary use as set forth in the use matrix set forth in section 17-4-2. 3. Only one primary use is permitted. 4. No accessory buildings may be located within the minimum front setback. 5. Lot widths and depths. a. Each lot must have a width-to-depth ratio of between 3.0 and 0.33. Therefore, the average depth of the lot must be at least one-third its average width, and the average width of the lot must be at least one-third its average depth. b. When the ratio set forth in the preceding paragraph provides a lot width or depth less than the minimum lot widths and depths set forth in table 4 (development standards per residential zone), the minimum lot widths and depths set forth in table 4 apply. 6. Utilities. All utilities must be undergrounded. 7. Table 4 (development standards per residential zone) establishes the site development standards of the residential zones (with the column headings deleting the "R-" portions of the zone designations, and where "B" signifies that the item is governed by minimum building code requirements only): Table 4. Development standards per residential zone Zone R- Table 4. Development standards per residential zone Zone R- Development standard 180 144 80 36 16 10 8 7 6 5 4 3 Minimum lot width (feet)175 175 120 100 80 70 65 55 50 45 40 35 Minimum lot depth (feet)275 200 200 100 100 95 90 85 80 77 74 70 Minimum lot boundary setbacks (feet)— Main building ‡ — Front 40 40 30 30 20 16 16 16 16 10 10 10 Front-loading garage 40 40 30 30 25 20 20 20 20 20 20 20 Side abutting a street 30 30 30 20 15 10 10 10 10 10 10 10 Side 30 30 30 15 10 5 5Δ 5Δ 5Δ B B B Rear 50 50 40 30 20 15 15 15 15 10 10 10 Rear and side— covered patio structure open on at least three sides 20 20 20 10 5 5 5Δ 5Δ 5Δ 5Δ 5Δ 5Δ Accessory building 30 30 30 20 10 5 5Δ 5Δ 5Δ B B B Minimum building separation (in feet) between— Principal buildings 20 20 20 20 15 10 10 10 10 B B B Principal and accessory building 10 10 10 10 10 5 5 5 5 B B B Accessory buildings 10 10 10 10 10 5 5 5 5 B B B Marana Town Council Regular Meeting April 18, 2023 Page 85 of 223 Maximum building height (feet) — Main building 30 30 30 30 30 30 30 30 30 30 30 30 Accessory building†30*30*30*25 25 25 25 25 25 25 25 25 Maximum lot coverage (percent of total lot area)40 40 40 40 50 50 50 50 50 75 75 75 Corner lots shall be at least five feet wider than the minimum lot width of the zone to permit conformance with the required street side yard requirements and sight visibility triangles. ‡ In subdivisions containing one or more lots 16,000 square feet or smaller, the residential design guidelines allow smaller setbacks in certain situations. Δ Side setbacks of individual lots in these zones may be reduced so long as the total separation between buildings on adjacent lots is not less than ten feet. † Accessory building height shall be the lesser of the actual height of the main building or the accessory building height shown here. This does not apply to accessory buildings used for agricultural purposes in the R-180, R-144, and R-80 zones. * Accessory buildings used for agricultural purposes shall be limited to 50 feet in height. In subdivisions containing one or more lots 16,000 square feet or smaller, the residential design guidelines allow greater lot coverage in certain situations. 17-4-7 Commercial zoning districts A. General. The commercial zoning districts are the RR, NC, and VC zones. 1. Properties are regulated based on their primary use as set forth in the use matrix set forth in section 17-4-2. 2. A single parcel may have multiple permitted uses. B. Purpose. 1. Resort and recreation zone (RR). The resort and recreation zone provides for the development and operation of temporary lodging, recreation opportunities and associated specialized guest facilities while protecting adjacent land uses from inappropriate and adverse impacts. 2. Neighborhood commercial (NC) zone. The neighborhood commercial (NC) zone accommodates businesses serving neighborhood residential needs including retail sales and professional services and ensures compatibility with adjacent residential uses. 3. Village commercial (VC) zone. The village commercial (VC) zone is a community level commercial zone intended to provide for business serving the town and surrounding communities providing the sale of goods and services and a variety of commercial and professional activities as well as higher-density residential opportunities. C. Landscaping. See section 17-11-7 (landscape requirements) and the landscaping provisions of Chapter 17-8 (multi- family, commercial, and industrial design standards). D. Design standards. See Chapter 17-8 (multi-family, commercial, and industrial design standards). E. The following development standards apply in the commercial zones: Table 6. Development standards per commercial zone Development standard RR NC VC Table 6. Development standards per commercial zone Development standard RR NC VC Site area 10 acres min.1 acre min., 20-acre max.10 acres min. Floor area ratio (maximum)0.25 0.5 0.5 Marana Town Council Regular Meeting April 18, 2023 Page 86 of 223 Density (maximum)4.36 units per acre 10 dwelling units per acre 20 dwelling units per acre Site setbacks (minimum) Arterial or collector – 40 ft. Other roads – 25 ft. Side – 25 ft. Rear – 25 ft. Front – 20 ft. Street side—20 ft. Side – 20 ft. Rear – 20 ft. Abutting residential zone property line – 25 ft. Front 30 ft. (commercial) 20 ft. (residential) Street side 30 ft. (commercial) 20 ft. (residential) Side – 20 ft. Rear – 20 ft. Building height (maximum) 50 ft. Accessory buildings – 40 ft. 50% height increase may be approved with a conditional use permit (see section 17-3-2, conditional use permits) Height must match adjacent parcel permitted height within 75 ft. of site property line 30 ft. Accessory buildings - 25 ft. 50 ft. (commercial) 40 ft. (residential) Accessory buildings – 30 ft. Lot coverage (maximum) 40% of the total lot area 40% of the total area (commercial) 50% of the total area (residential) 55% of the total area Landscape area requirements (minimum; site) 25 ft. front, street side, and abutting residential zones Street frontages require trees planted at no more than 40 ft. on center with 25% in a 24-inch box or greater Landscaping must cover at least 15% of the site Landscaping and trees must cover at least 15% of, and be evenly distributed throughout, parking areas N/A N/A ±Notwithstanding anything to the contrary in this Table 6, single-family detached residential uses in the NC and VC zones must comply with the development standards for R-3 zone as set forth in section 17-4-5(B)(7) Table 4 (Development standards per residential zone) *Notwithstanding anything to the contrary in this Table 6, multi-family residential uses in the NC zone must comply with the development standards for MR-2 zone as set forth in section 17-4-6(D) Table 5 (Development standards per MR zone) When commercial or industrial development is adjacent to AG, RA, ER, NR, and GR zones or groups, side and rear setbacks must equal or exceed the height of the primary building on the site. See 17-8-2(B)(6). Ordinance 2022.022 amended Table 6 of Section 17-4-7 Marana Town Council Regular Meeting April 18, 2023 Page 87 of 223      Council-Regular Meeting   D1        Meeting Date:04/18/2023   To:Mayor and Council From:Yiannis Kalaitzidis, Finance Director Date:April 18, 2023 Strategic Plan Focus Area: Thriving Commerce,  Vibrant Community,  Cherished Heritage,  Proactive Public Services,  Recreation,  Healthy Lifestyles,  Progress & Innovation Subject:Relating to Budget; review, discussion, consideration, and direction to staff regarding the fiscal year 2023-2024 Manager's recommended budget for the Town of Marana (Terry Rozema and Yiannis Kalaitzidis) Discussion: The Town Manager and Finance Director will present the Town of Marana recommended comprehensive budget for fiscal year 2023-2024.  Information and direction received from Council will be incorporated into the Town's tentative budget which will be brought back to Mayor and Council for consideration at the regular meeting on May 16, 2023. Staff worked to compile a comprehensive summary of the recommended budget which incorporates information presented in previous Council meetings.  The attached budget book presents the Town budget for all funds and includes departmental summaries with notes explaining major changes between fiscal years.  The summary also includes a section on operating capital and projects which provides brief descriptions of significant one-time items.  Lastly, it formally lists significant items requested to be carried forward into the 2023-2024 recommended budget.  Staff anticipates that there will be adequate resources to support these carry forward requests. Staff has prepared a recommended budget of $320,105,898 for fiscal year 2023-2024. This budget reflects the careful allocation of the Town’s resources to Mayor and Council’s goals. Additionally, this budget continues to make significant Marana Town Council Regular Meeting April 18, 2023 Page 88 of 223 and Council’s goals. Additionally, this budget continues to make significant investments in current employees, resources and tools, and strategic positions.  The budget has been structurally balanced with ongoing revenues used to fund ongoing expenditures. Total revenues anticipated for fiscal year 2023-2024 are $171,769,935. A combination of fund balances and debt financing will be utilized for one-time expenditures, carryover requests and capital projects.   The recommended budget reflects an increase of 14.5 full time equivalent (FTE) positions from 429.6 FTE positions in fiscal year 2022-2023 to 444.1 FTE positions recommended for fiscal year 2023-2024.  Positions were added in key areas that were determined to be necessary to the mission of local government and to continue to provide quality services to residents.  The proposed Capital Improvement Plan (CIP) totals $195,918,369 or 61%, of the recommended budget and includes a number of large projects such as the Multigenerational Community and Aquatics project.  A copy of the recommended five-year CIP schedule is included in the attached recommended budget document. Staff Recommendation: Staff requests information and direction regarding the Manager's recommended budget for fiscal year 2023-2024, which will be incorporated into the tentative budget for Council's consideration on May 16, 2023. Suggested Motion: I move to direct the Town Manager to incorporate the item(s) discussed this evening in the preparation of the tentative budget which will be considered for possible adoption on May 16, 2023. Attachments Managers Recommended Budget FY24 Marana Town Council Regular Meeting April 18, 2023 Page 89 of 223 Marana Town Council Regular Meeting April 18, 2023 Page 90 of 223 Marana Town Council Regular Meeting April 18, 2023 Page 91 of 223 TABLE OF CONTENTS Table of Contents .........................................................................................................................1 Manager’s Message ....................................................................................................................3 Budget Summary ........................................................................................................................ 11 Recommended Investments .................................................................................................... 17 Governmental Funds Budget Summary .................................................................................. 23 Special Districts Budget Summary ............................................................................................ 43 Enterprise Funds Budget Summary ........................................................................................... 47 Internal Service Funds Budget Summary ................................................................................. 57 Department Budget Summaries ............................................................................................... 60 Capital Improvement Plan ..................................................................................................... 101 Operating Capital & Projects ................................................................................................ 110 Carry-Forward Requests ......................................................................................................... 118 Authorized Personnel .............................................................................................................. 121 Marana Town Council Regular Meeting April 18, 2023 Page 92 of 223 2Marana Town Council Regular Meeting April 18, 2023 Page 93 of 223 FISCAL YEAR 2023-2024 TOWN MANAGER’S Recommended Budget Message To the Honorable Mayor and Council: I am pleased to present to you the Fiscal Year (FY) 2023-2024 Manager’s Recommended Budget for the Town of Marana (Town). This recommended budget is a structurally balanced spending plan that reflects the Town of Marana’s commitment to responsible fiscal policy, stewardship of public monies, and long-term sustainable financial planning. In fiscal year 2023, the Town of Marana adopted Strategic Plan Five and proudly unveiled its new mission to provide “five-star service for a thriving community.” The Town’s new mission statement is focused on meeting community needs and providing excellent service to residents, customers, and businesses as we continue to grow. Each year during the budgeting process, we closely examine our goals and accomplishments to ensure the budget reflects the strategic priorities established by the Town Council. In the past year, we have seen many accomplishments across the five focus areas of our Strategic Plan: Cherished Heritage, Vibrant Community, Thriving Commerce, Healthy Lifestyles, and Proactive Public Services. As we continue to move forward, we will continue to identify additional goals and closely monitor our performance to ensure the needs of the community are met at the highest possible level of service. Cherished Heritage Marana’s heritage and history are near and dear to us all, including our staff and the community at large. By prioritizing Cherished Heritage as a focus area, we seek to leverage Marana’s historic and cultural legacy to strengthen community character, increase community pride, and build heritage-driven tourism. This year, our Signature Events were bigger than ever, offering more activities and fun for all ages. These events included the Star Spangled Spectacular, Marana’s Fall Festival, the Holiday Festival and Christmas Tree Lighting, and Marana Founders’ Day. In fiscal year 2023, the Town completed a project to preserve and reconstruct the Pole Barn structure at Marana Heritage River Park. The structure had been condemned due to structural deficiencies. In August of 2022, work began to fill the large cracks in the columns and perform 3Marana Town Council Regular Meeting April 18, 2023 Page 94 of 223 the epoxy injection stabilization of the columns. The newly reconstructed Pole Barn was completed just in time for use at the Town of Marana Fall Festival in October 2022. The Town also held a special unveiling for the newly restored “Man on the Horse” statue at the event. This public art piece located at Marana Heritage River Park is one of the art pieces that highlight Marana’s heritage. Improving recognition and awareness of Marana’s unique and rich heritage is a top priority. To increase awareness and provide educational opportunities about Marana’s heritage, the Town launched a heritage specific webpage: https://www.maranaaz.gov/heritage. The webpage, currently in its initial phase, will host heritage-related photos, resources, videos, and events. We also continue to embrace Marana’s film heritage by leveraging the assets of the Town’s destination marketing organization, Discover Marana. The Marana Film Office continues to engage with filmmakers to bring projects to Marana. In fiscal year 2024, we will continue honoring our heritage by investing in a new position that will focus on achieving the heritage-related goals identified in Strategic Plan Five. Vibrant Community Over the last ten years, the Town of Marana has led as the fastest-growing community in Southern Arizona. In fiscal year 2023, Marana was recognized as the 2nd safest city in Arizona with a population of over 30,000, and the 8th best place to live in Arizona by Strategistico. In order to support new growth and expansion, the Town continues to invest in its future through strategic infrastructure investments. This year, we have seen the completion of significant projects around the Town, which continue to show the Town’s dedication to enhanced levels of service and safety to our community. A significant accomplishment for our community was the completion of the Twin Peaks Road and Sandario Road roundabout, which has improved traffic flow near Marana High School. The Town also completed the Silverbell Road Sidewalk Infill Project. This project was years in the making and residents now have access to new sidewalks, upgraded existing curb ramps, newly installed handrail and rock ground cover along the southbound side of North Silverbell Road from West Carefree Way to North Cortaro Road. In fiscal year 2024, we will continue to invest in our future with important capital projects. Current high-priority projects in the design phase include Twin Peaks Road – Rattlesnake Pass Widening, Tangerine Farms Road – Extension, Tangerine Road Widening – Phase 2A, and Tangerine Traffic Interchange Improvements. The Town of Marana is committed to providing a safe and connected multi-modal transportation system to support the mobility needs of present and future residents. In fiscal year 2023, the Town embarked on the preparation of the Transportation Master Plan. Ultimately, this plan will develop an action-oriented roadmap that will guide transportation investments for the next 25 years. The planning process for the Transportation Master Plan began in October 2022 and is scheduled to be completed by the end of calendar year 2024. With the Town’s population in excess of 50,000 people, the Town of Marana is now designated as an “Entitlement Community.” In fiscal year 2023, the Town of Marana accepted the U.S. 4Marana Town Council Regular Meeting April 18, 2023 Page 95 of 223 Department of Housing and Urban Development’s invitation to operate our own Community Development Block Grant (CDBG) program. The Community and Neighborhood Services Department has been working diligently on the development of the Five-Year Consolidated Plan and Annual Action Plan, which will allow the Town to receive CDBG grant funding. This plan, which includes public input, will outline the Town’s priorities, objectives, and strategies for the investment of CDBG funds to address community needs over the next five years. The draft plan is currently available for public input with anticipated approval before the end of fiscal year 2023. Lastly, delivering transparent and timely distribution of information and keeping our community informed is essential in creating a connected community. This year, we took our approach in delivering information to new heights with the launch of “Real Talk with the Town” podcast. To date, we have released over sixteen episodes addressing the community’s hard-hitting and pressing questions. Next year, we will continue to grow the podcast’s reach and identify innovative ways to ensure our community is informed. Thriving Commerce In fiscal year 2023, the Town’s economic development initiatives continue to yield positive results. The Town has not only seen higher-than-anticipated projections and collections for key revenue streams that fund essential services, but also significant wins in commercial and retail development around the community. North Marana is currently booming with commercial activity along the Tangerine Corridor. Southern Arizona Logistics Center broke ground this year with the development of two logistics building, 512,000 and 435,812 square feet, located between Interstate 10 and Clark Farms Boulevard. North Marana will soon welcome CTI Trucking, Mister Carwash, a Maverik gas station, and after several years of waiting, a Fry’s Superstore will be coming to Gladden Farms soon. The Marana Center at Twin Peaks Road continues to be an attractive destination for new businesses. Recent commercial projects include the addition of Springhill Suites, American Furniture Warehouse, Bill Luke Automotive, and QuikTrip. Along Cortaro Farms Road east of Interstate 10, Marana welcomed Dutch Bros, Filiberto’s Mexican Food, and future projects include Life-Self Storage, a Mazda dealership, and a Super Star Car Wash. While single-family residential projects have slowed down, we have seen impressive gains in multifamily housing projects throughout the community. Currently, over seven projects are under construction, totaling 1,266 units. Growth in multifamily is mostly led by the increase in commercial and retail development, and we anticipate a similar pace going into fiscal year 2024. In summary, we can see that Marana continues to be an attractive destination for businesses to locate, expand, and grow, whether they are commercial or retail in nature. The Town also continues to focus on the development of Downtown Marana. Marana Main Street will capture the traditional look and feel of a vibrant downtown district. In fiscal year 2023, Downtown Marana welcomed Starbucks and Dutch Bros. Staff have also been working closely with a master developer for the Downtown Main Street project. Marana Regional Airport continues to be a valuable asset to the community, and we have seen significant accomplishments in its growth and activities over the years. Marana Regional Airport is currently at 100% occupancy of aircrafts, storage hangars, and shade ports, with a 113+ 5Marana Town Council Regular Meeting April 18, 2023 Page 96 of 223 aircraft waiting list. The airport sees over 98,900 operations per year. The continued increase in the number of operations created the need for a tower to enhance airport safety and security. In fiscal year 2024, the Town will begin the design phase for the tower, and construction is slated to begin by fiscal year 2025. The Financial Aviation Administration (FAA) will fund 91.06% of the project and 100% of the labor costs, while the Town and Arizona Department of Transportation (ADOT) will each fund a 4.47% share. This year, the airport runway lights were upgraded to LED and additional projects are underway which include the design for rehabilitation of east and west hangar apron. Healthy Lifestyles Parks and Recreation is an essential cornerstone to any healthy and thriving community. Our main objective is to provide a variety of recreational, artistic, and cultural opportunities along with a flourishing natural environment to support healthy and active lifestyles. Bringing new parks, facilities, and outdoor recreational opportunities is a consistent priority for our community. A new community center has been a topic of conversation for the last few years. We are excited to announce that we are getting closer to making this facility a reality for our community. In fiscal year 2023, the Parks and Recreation Department began the design process for the new Marana Community Center and Aquatics Complex. The project team was assembled consisting of Abacus as the Project Manager, Architekton as the design firm, and Chasse Building to provide pre-construction services. After several meetings with stakeholders and the public, the design of the Marana Community and Aquatics Center is nearing completion with construction slated to begin in early fiscal year 2024. This facility will offer an array of programs, events, and activities to satisfy the needs and interests of all ages. We are also always improving our regional trails system and connectivity. This year, staff has been working with CalPortland to finalize the land acquisition to complete the CalPortland portion of the Santa Cruz River Shared Use Path. This 1.8 mile section will connect North Marana to the entire Shared Use Path, and will increase visitation to Marana’s seven properties located along the Santa Cruz River. Other major Parks and Recreation projects that will be completed in fiscal year 2024 include the new Saguaro Bloom Community Park, which will contain two playgrounds, a dog park, lighted tennis and basketball courts, walking paths, and an open turf area. Proactive Public Services A thriving community demands exceptional governance. Here at Marana, we are committed to the highest level of service for our residents, businesses, customers, and employees. From providing quality infrastructure to addressing concerns, our dedicated workforce is prepared to deliver the most efficient and transparent service possible. As a water service provider, the Town is always thinking of ways to not only provide the best quality drinking water to our customers, but to ensure continuous water resources far into the 6Marana Town Council Regular Meeting April 18, 2023 Page 97 of 223 future. Several capital improvement projects have been identified to expand our water and waste water infrastructure and accommodate existing growth in Marana. Notable project highlights in fiscal year 2023 include the completion of the Lambert Well Rehabilitation Project, completion of the Tangerine Booster Station, and beginning construction of the Marana Park and North Marana Interceptor projects. In fiscal year 2023, staff also completed the Water Conservation and Drought Preparedness Plans to encourage water conservation and promote the efficient use of resources. Town staff, with the direction of the Town Council, worked diligently on the creation of Strategic Plan Five. After several months of planning, the Town Council adopted Strategic Plan Five in September 2022 to inspire and guide the work in all Town service areas in the years ahead. The overall plan is built on five focus areas with corresponding goals and strategies in each. Each strategic plan goal was assigned to a lead staff member responsible for the implementation techniques. In an effort to provide transparency on the goals and strategies identified in Strategic Plan Five, the Town also launched a public dashboard. Marana residents and stakeholders can now view and track the Town’s strategic plan progress by visiting: https://www.maranaaz.gov/strategic-plan. Through all Town initiatives, we recognize that it is our dedicated team of Marana employees who see the projects and programs from start to finish, and we will continue to invest directly in our employees. In recent years, we have seen labor shortages across various industries. Although Marana has not experienced significant challenges in recruiting and hiring talent, we recognize the importance of remaining competitive in the market. This year, after the completion of the Classification and Compensation Study, the Town adjusted employee pay grades to ensure we remain competitive and we have also implemented a compensation tool to attract and retain the best fit employees. New employee benefits coming at the onset of fiscal year 2024 include Sick and Managed Time Off payout for employees retiring or separating after 15+ years of service and positive changes to the vacation accrual rate. This budget not only invests in new positions to ensure we continue providing the quality services our growing population expects, but also provides funding to ensure our pay structure and employee benefits remain competitive in the market. Closing The recommended spending plan detailed in this budget proposal considers these accomplishments as a guide for future goals. Prudent financial decisions, coupled with conservative forecasting methods, have strengthened the Town’s financial position. As we move into fiscal year 2024, we will remain financially prepared to meet the diverse challenges we may face in the future. As Marana succeeds and grows, we will continue to invest strategically while ensuring we deliver the best service to the community. This budget demonstrates a commitment to our vision of providing the best quality of life to our residents and to the tenets of the Strategic Plan. I would like to thank the Finance Department staff, and all the employees of the Town who have contributed countless hours of preparation and deliberation in the development of the fiscal 7Marana Town Council Regular Meeting April 18, 2023 Page 98 of 223 year 2023-2024 annual budget. Finally, thank you to the Mayor and Town Council for your guidance and leadership in establishing the vision for this great community. Respectfully, Terry S. Rozema Town Manager 8Marana Town Council Regular Meeting April 18, 2023 Page 99 of 223 BUDGET SUMMARY 9Marana Town Council Regular Meeting April 18, 2023 Page 100 of 223 10Marana Town Council Regular Meeting April 18, 2023 Page 101 of 223 Town of Marana Budget Summary The Manager’s Recommended Budget for fiscal year 2023-2024 (FY2024) totals $320.1 million. The summary includes expenditure budget appropriations for all Town funds and special taxing district funds and reflects the Town’s investments in multiple operating and capital areas. Overall, the recommended budget represents an increase of $86.6 million as compared to the current year adopted budget of $233.5 million. Better than anticipated economic growth and low unemployment have allowed the Town to make strategic investments in both infrastructure and personnel. The FY2024 recommended budget reflects significant capital investments sooner than anticipated to help advance key facilities, park, road, water, sewer, and public safety projects. Recognizing town employees are the most important asset of the organization, the recommended budget makes significant investments into personnel. Through a combination of performance, merit-based increases, as well as the addition of new positions, the Town will remain competitive within the region and continue to be able to provide residents with high-quality services. Operating expenditures continue to be a significant category for the Town at $97.6 million or 31% of the total budget for FY2024. Primarily due to continued strong growth within the Town and in surrounding areas, but also due to significant investments for the community in the form of a new Marana Community Center and Aquatic Complex, capital outlay comprises the largest portion of the annual budget at $205.7 million or 64%. Major expenditures within the $97.6 million recommended operating budget are personnel and benefits at 51%, which include all salaries and benefits for Town staff. Changes in this category include Operating, $97.6M 31% Capital Outlay, $205.7M 64%Debt Service, $16.8M 5% Expenditure by Category$320.1 Million 11Marana Town Council Regular Meeting April 18, 2023 Page 102 of 223 merit increases, the addition of 14.5 new positions (FTEs) across multiple departments and medical benefits increases of 7.4%, only 3.5% of which will be covered by the employees. While pension contribution rates remained relatively flat this year, the budget includes a one-time $1.2 million contribution to the Arizona Corrections Officer Retirement Plan administered by the Public Safety Personnel Retirement System (PSPRS) that will pay off the Town’s unfunded liability for the Dispatcher’s pension plan as calculated in the report for the period ended June 30, 2022. Operating supplies & equipment and contracted services comprise 28% and 21% of the operating budget, respectively. Amounts in these areas include additional funds for a number of programs and one-time expenses, such as the implementation of a new permitting and licensing system. Inflation also impacts the overall operating budget, as costs for many goods and services have increased. Contingency appropriations have remained unchanged at $5.0 million. A summary of the Town’s budget by fund type is presented in the next page. More detailed information on each fund category presented below is available in this document. Personnel and Benefits, $49.7M 51%Contracted Services, $20.8M 21% Operating Supplies & Equipment, $27.1M 28% Operating Budget by Line Item $97.6 Million 12Marana Town Council Regular Meeting April 18, 2023 Page 103 of 223 Summary of All Town Funds & Special Districts Recommended Budget Fiscal Year 2024 Primary Entity 2023 Adopted 2024 Recommended $ Change % Change General Fund $ 73,268,176 $ 75,340,712 $ 2,072,536 2.80% Special Revenue Funds 10,487,968 11,275,959 787,991 7.50% Capital Projects Funds 69,992,530 143,829,139 73,836,609 105.50% Debt Service Funds 6,405,137 6,247,451 -157,686 -2.50% Enterprise Funds 56,594,941 66,961,216 10,366,275 18.30% Internal Service Funds 5,289,950 5,696,168 406,218 7.70% Primary Entity 222,038,702 309,350,645 87,311,943 39.30% Component Units Special Districts 11,454,435 10,755,253 -699,182 -6.10% Total $ 233,493,137 $ 320,105,898 $ 86,612,761 37.10% Fiscal year 2023-2024 highlights by fund types: • General Fund – Overall the General Fund budget is increasing by $2.1 million. Notable factors for this change include: o Personnel & benefits shows an overall decrease primarily due to a one-time payment of $6 million to PSPRS in the prior year. Excluding this prior year payment, ongoing expenses are increasing due to merit increases, higher health care premiums and 14.5 new positions (FTEs) across multiple departments. Also included is the one-time funding of $1.2 million to pay off the Dispatcher’s pension plan unfunded pension liability. o Funding is made available for a number of operational and facilities projects, including a new permitting and licensing system, generator replacements and upgrades to ensure continuity of operations during power outages, HVAC repairs and replacements, as well as regular maintenance for buildings at the main Town complex and the Marana Operations Center. o Carry-over funding continues to be higher than pre-pandemic years due to delays in a number of projects funded by the General Fund, but also due to a number of vehicles which will likely not be delivered until fiscal year 2023-2024 due to ongoing supply chain disruptions and longer than normal lead times. • Special Revenue Funds – Notable increases in this fund category include anticipated increases for grants including the Community Development Block Grant. Remaining increases are associated with additional funding for the Transportation and Bed Tax Fund as part of planned operations. 13Marana Town Council Regular Meeting April 18, 2023 Page 104 of 223 • Capital Projects Funds – Capital projects budgeted in fiscal year 2023-2024 consist of facilities, transportation, parks and utility projects which align with the Town’s goals of providing quality, high level services and amenities to our growing community. These projects include the Marana Community Center and Aquatic Complex, Tangerine Road Widening to I-10, the Marana Park Reservoir and Well, and Sewer Conveyance Expansion. Detail on all capital projects planned for fiscal year 2023-2024 may be found in the Town’s Capital Improvement Plan available in this document. • Enterprise Funds – Rate studies approved by Council in fiscal year 2019-2020 restructured and increased rates in both the Water and Water Reclamation funds. Rate increases will be applied each January until 2024. Rapid growth has outpaced the rate study, which necessitated the hiring of additional positions beyond what was approved in the study. The current year budget includes 1 new position (FTEs) to ensure continuity of operations related to inspections. Funding is also included for the completion and update of a rate study for the upcoming next five years. The majority of Enterprise fund budget increases are due to a number of large capital projects including the Northwest Recharge and Recovery Distribution system (NWRRDS), the expansion to the Water Reclamation Plant, the North Marana Sewer Interceptor project and the acquisition of additional water resources if those become available. Funding provided by impact fees, debt financing, but also state and federal sources, is available for a variety of water, water reclamation and airport capital projects. Detail on all capital projects planned for fiscal year 2023-2024 may be found in the Town’s Capital Improvement Plan available in this document. • Internal Service Funds – Increases are due to higher medical claims expected for next year based on current year claims experience and industry trends. Also, staff updated contracts for administrative services and claims processing, realizing approximately 18% in savings from prior rates. To provide funding for the overall increase to expenses, medical contribution premiums are increasing by 7.4% in total. Only 3.5% of that increase is being allocated to employees with the remainder being absorbed by the Town. Dental and vision premiums remain unchanged. • Special Districts – During fiscal year 2023-2024, a new debt issuance is anticipated for the acquisition of eligible infrastructure in the Saguaro Springs Community Facilities District (CFD). Rates for the CFDs will remain unchanged with the exception of Saguaro Springs CFD which will experience a one-year reduction to tax rates in fiscal year 2024, which will then increase again in the following year due to the anticipated debt issuance mentioned above. None of the tax rates are anticipated to increase beyond the current target rate of $2.50 per $100 of limited assessed valuation. 14Marana Town Council Regular Meeting April 18, 2023 Page 105 of 223 RECOMMENDED INVESTMENTS 15Marana Town Council Regular Meeting April 18, 2023 Page 106 of 223 16Marana Town Council Regular Meeting April 18, 2023 Page 107 of 223 Recommended Investments The following outline describes several of the Town’s investments into identified priority areas. The General Fund’s contributions to these are detailed below. These investments represent changes in costs that are included within the Tentative Budget, the summaries of which are presented later in the document. I. Employee Compensation and Benefits Investment - $4.3 million ongoing increase a. Positions, performance pay adjustments - $2.9 million  Up to 4.0% team performance adjustment  The pay range for all positions will move up by 2.0%; no position will receive more than the proposed 4.0% team performance adjustment.  New positions – 14.5 FTEs (13.5 in General Fund) b. Other pay and benefits:  Includes health, retirement, disability insurance, etc. 1. Employee Retirement Contributions – $ 0.4 million ongoing increase. 2. One-time pension contribution of $1.2 million to PSPRS to pay off the unfunded liability for Dispatchers calculated as of June 30, 2022. 3. Worker’s Compensation - $156,594 increase ($134,216 from General Fund) 4. Health Insurance & other benefits – medical premiums increasing by 7.4% in total. Only 3.5% of that increase is being allocated to employees with the remainder being absorbed by the Town. 5. Tuition Reimbursement program – retained at $25,000. 6. Leave revisions – updating tiers for earning leave and increasing. cumulative leave total hours to better compare with local market. II. Resources and Tools Investment - $10.0 million ($8.4 million General Fund) a. Vehicle & equipment purchases $4.4 million ($3.6 million General Fund). Most of this budgeted amount reflects the use of replacement dollars set aside in previous fiscal years 17Marana Town Council Regular Meeting April 18, 2023 Page 108 of 223 and demonstrates the Town’s commitment to ensure employees have safe, reliable vehicles and equipment needed to provide a high level of service. The remainder is primarily for new vehicles and equipment related to new positions and the expansion of services. About a third of the total amount represents purchases carried over from the prior year. b. Town Manager  Website implementation - $50,000 (General Fund) c. Master Plans (General Fund)  Transportation Master Plan - $220,000  Facilities Master Plan - $125,000  Development Master Plan – per 2040 General Plan - $300,000 d. Technology  Permitting/Licensing software - $443,530 (General Fund)  Network upgrades - $190,349 (General Fund)  Police Radio replacements - $225,000 (General Fund) e. Development Services  Master Plan – per 2040 General Plan - $300,000 (General Fund) f. Facilities  Furniture replacement - $197,500 (General Fund)  Civic Center Dr., Electrical improvements - $270,500 (General Fund)  MMC & MOC HVAC replacements - $275,000 (General Fund)  MMC & MOC Generator upgrades - $1,775,000 (General Fund)  MOC Roof & HVAC replacement - $500,000 (General Fund) g. Recreation  Resurfacing basketball and tennis courts - $54,000 (General Fund)  El Rio Preserve projects - $557,347 (General Fund) h. Water Department  Rate & Fee Study - $125,000  Potable Water Reuse Study - $250,000 III. Strategic Positions The Recommended Budget includes the addition of 14.5 positions. The following table shows the change in authorized positions by FTE for several fiscal years. FY2021 FY2022 FY2023 FY2024 Budgeted FTE 376.35 401.35 429.6 444.1 Position change from previous year 5 25 28.25 14.5 Percentage change from previous year 0.5% 6.6% 7.0% 3.4% 18Marana Town Council Regular Meeting April 18, 2023 Page 109 of 223 The following table lists the new full time equivalent (FTE) positions added: Working Position Title FTE Department Funding Source Heritage Specialist 0.50 Town Manager General Fund Police Officer 5.00 Police General Fund Asset Management Specialist 1.00 Police General Fund Organizational Development Manager 1.00 Human Resources General Fund Superintendent 1.00 Parks General Fund Maintenance Associate II 1.00 Parks General Fund Recreation Programmer – Special Events 1.00 Parks General Fund Tech Support Specialist II 1.00 Tech Services General Fund Business Process Analyst 1.00 Public Works General Fund Custodian 1.00 Public Works General Fund Construction Inspector 1.00 Water Water Fund Total FTE Changes 14.50 The addition of key positions is critical in maintaining service levels. This is especially important in a fast- growing community like Marana. Positions added this year include those that serve the public directly, such as Police Officers, Public Works and Park maintenance employees, as well as support services positions in central service departments such as Tech Services, to allow for efficient and uninterrupted operations for our ever- growing Town. The addition of a second Construction Inspector FTE in the Water Department will provide needed support and address delays and backlogs that are no longer able to be covered by other departments. Mid-year FTE Position Change Summary Several changes took place during the year that helped advance the Town’s Strategic Plan. Transfers, reclassifications, renaming of positions and other mid-year FTE changes are summarized by position title and department in the following table: 19Marana Town Council Regular Meeting April 18, 2023 Page 110 of 223 Previous Position Title Previous Department Revised Position Title Revised Department Payroll Administrator Finance Payroll Administrator Human Resources Payroll Technician Finance Payroll Technician Human Resources Sr. Human Resources Analyst Human Resources Senior Human Resources Generalist Human Resources HRIS Administrator Human Resources HRIS & Payroll Manager Human Resources Safety & Emergency Management Coordinator Human Resources Safety & Health Coordinator Human Resources Safety Compliance Specialist Human Resources Safety & Health Specialist Human Resources Senior Budget Analyst Finance Budget Manager Finance Assistant Town Attorney Legal Associate Town Attorney Legal Software Developer Tech Services Senior Software Developer Tech Services Town Engineer Public Works Floodplain Manager Development Services Maintenance Associate I, II & III Public Works Public Works Maintenance Associate I, II & III Public Works Maintenance Associate I, I, & III Parks and Recreation Parks and Recreation Maintenance Associate I, II & III Parks & Recreation Maintenance Associate I Parks and Recreation Parks and Recreation Maintenance Associate III Parks & Recreation Water Resources Coordinator Water Water Resources Administrator Water Water Quality Technician Water Water Quality Specialist Water Water Conservation Specialist Water Water Conservation Analyst Water CIP Engineering Division Manager Water Water Engineering Manager Water 20Marana Town Council Regular Meeting April 18, 2023 Page 111 of 223 GOVERNMENTAL FUNDS BUDGET SUMMARY 21Marana Town Council Regular Meeting April 18, 2023 Page 112 of 223 22Marana Town Council Regular Meeting April 18, 2023 Page 113 of 223 Governmental Funds Budget Summary General Fund The following General Fund summary is structurally balanced (i.e. ongoing revenues support ongoing services and programs). Of the amounts included below, $60.1 million represents ongoing costs and $14.8 million represents one-time costs, excluding $5.0 million of contingency. Contingency appropriations may only be used with Council approval. Summary of General Fund Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Sales tax revenues 36,215,052$ 35,123,831$ (1,091,221) -3.0% Intergovernmental revenues 28,336,259 25,945,620 (2,390,639) -8.4% Licenses, fees & permits 8,633,000 4,617,500 (4,015,500) -46.5% Charges for services 807,000 823,000 16,000 2.0% Fines and forfeiture 391,500 389,500 (2,000) -0.5% Grants and contributions 154,100 146,100 (8,000) -5.2% Investment income 150,000 2,000,000 1,850,000 1233.3% Miscellaneous revenues 626,871 740,945 114,074 18.2% Total Revenue 75,313,782 69,786,496 (5,527,286) -7.3% Expenditures Personnel & benefits 45,115,799 44,038,274 (1,077,525) -2.4% Contracted services 9,148,906 10,146,521 997,615 10.9% Operating supplies & equip 6,834,108 7,491,899 657,791 9.6% Capital outlay 7,146,363 8,601,018 1,454,655 20.4% Debt service 23,000 63,000 40,000 173.9% Contingency 5,000,000 5,000,000 - 0.0% Total Expenditures 73,268,176$ 75,340,712$ 2,072,536$ 2.8% Over/(Under)2,045,606$ (5,554,216)$ (7,599,822) -371.5% Other sources and (uses) Transfers out (20,746,340) (4,516,981) 16,229,359 -78.2% Total Other sources and (uses)(20,746,340) (4,516,981) 16,229,359 -78.2% Change in fund balance (18,700,734) (10,071,197) 8,629,537 -46.1% 23Marana Town Council Regular Meeting April 18, 2023 Page 114 of 223 The following describes major changes between fiscal years: Revenues Sales tax revenues – Anticipated overall tax revenue decrease of 3.0% is due to expected weakening economic conditions associated with a number of factors including higher interest rates and persistently high inflation. The year over year change is the result of a reasonably conservative budget which includes projected revenues for new businesses, including a used car dealership. The majority of the decrease in revenues is attributed to the construction sales tax category, which is expected to retreat from prior year levels and align closer with permit level and overall reduced development activity in fiscal year 2023-2024. Intergovernmental revenues – Shared revenue estimates are based on HB2483, which authorizes the State of Arizona to utilize annual Federal Census population estimates as the basis for allocating state shared revenues to Arizona cities and towns. The intergovernmental revenue estimates shown above are based upon preliminary estimates developed by Town staff based on recent trends, and those provided by the League of Arizona Cities. Overall anticipated increases reflect reduced growth estimates for next fiscal year, adjusted for higher than anticipated current year revenues. Urban Revenue Sharing shows a significant increase which is due to higher than expected income tax collections by the State of Arizona, which combined with an increase of the State shared allocation from 15% to 18% to municipalities resulted in record estimated revenues for the Town. A portion of those revenues ($2.7 million) are considered one-time revenues by the Town as income tax rates and thus collections by the State will decrease starting with calendar year 2023 and result in lower net revenues over the next two years. The above revenue estimates may be revised in the coming weeks as the League works to obtain updated information and further guidance from the Arizona Department of Transportation and the Department of Revenue. Licenses, fees & permits – The majority of this revenue is attributable to single family residential permits (SFR’s) and other commercial activity which has been very strong in recent months. Budgeted SFRs for fiscal year 2023-2024 are estimated at 600 to reflect current economic and development trends. This estimate reflects rising interest rates, as well as information received from various members of the home building industry. However, as housing inventories continue to be low and considering the highly desirable geographic location of the Town and availability of land, staff are confident that development will continue and recover in the near future. Charges for services revenue – This revenue stream is primarily comprised of user fees the Town charges for specific services rendered, such as park rentals and business licenses. The change in revenues is attributed to continued interest in our services, while factoring in weakening economic conditions which will likely result in an overall slow growth rate. 24Marana Town Council Regular Meeting April 18, 2023 Page 115 of 223 Fines and forfeiture – Based on recent trends, this item remains relatively flat for fiscal year 2023-2024. Investment income – Investment revenues are projected to increase due to higher interest rates which will likely persist in line with higher inflation rates. Expenditures In general, increases to expenditures represent a baseline budget that includes a number of projects and capital purchases that will allow departments to continue their mission of providing quality services to residents. Personnel and benefits – The decrease in personnel costs of 2.4% is primarily due to a $6.0 million contribution in fiscal year 2022-2023 which paid down 1/3 of the PSPRS unfunded liability. Excluding that one-time prior year payment, ongoing expenses increased due to the following reasons: o Performance pay increases and other pay adjustments as part of the Town’s ongoing recruitment process. o Higher health care premiums. Medical premiums are increasing by 7.4% in total due to higher claims experience and overall industry trends. Only 3.5% of that increase is being allocated to employees with the remainder being absorbed by the Town. Dental premiums remain unchanged. o Other higher costs, such as worker’s compensation rates and overtime costs. o The addition of 14.5 new FTEs in multiple departments that will support Town operations, maintain Town assets and provide services to residents. Also included, is a one-time pension contribution of $1.2 million to PSPRS to pay off the unfunded liability for Dispatchers calculated as of June 30, 2022. Contracted services – Beyond normal year over year increases due to increased market costs, budgeted increases of 10.9% to contracted services are primarily associated with one-time planned projects like the development of a Master Plan identified in the 2040 General Plan, additional funding for technology services and resources, an update to the Town’s website, and funding for a new permitting and business license system. Some of these projects have been carried over from the prior fiscal year. Restricted budget amounts that may be used under specific circumstances are also included within this category (i.e. costs for an unplanned election). Operating supplies & equipment – Increases are due to a number of factors including higher utility costs and funding for one-time purchases such as furniture and equipment. Increases are also budgeted related to the Town’s Job Creation Incentive Program. Funding was also included for furniture and a remodel of the lobby desk which will increase safety and usability. Other increases 25Marana Town Council Regular Meeting April 18, 2023 Page 116 of 223 have been incorporated to reflect recent market conditions and trends along with costs related to new positions being added in multiple departments. Capital outlay – Costs associated with capital outlay increased primarily due to a combination of new and ongoing funding for projects and vehicles. Vehicle purchases exceed $4.4 million and include a number of planned vehicle replacements, vehicles for new employees, as well as a large number of vehicles ordered in FY2023, which will likely not be delivered until FY2024 due to continued supply chain disruptions. A number of HVAC, generator upgrades, and other facility equipment maintenance projects are budgeted for the MMC and MOC locations to ensure the continued uninterrupted operations of the Town while performing timely maintenance to the Town’s physical assets. Transfers out – Primarily associated with required debt service transfers, including Water and Water Reclamation related debt service payments, planned Airport capital projects and operating subsidies, and cash matches for potential grant awards. Change in Fund Balance The General Fund is structurally balanced with ongoing expenses financed with ongoing revenues. Reserves are, by definition, a one-time resource which can only be deployed toward one-time projects and programs. Utilization of $10.1 million of reserve balances is related to a number of factors. These include a contingency appropriation of $5.0 million that may be used only by Council approval, as well as multiple one-time requests for projects and purchases, some of which were budgeted in the prior fiscal year and are slated for completion in fiscal year 2023-2024. Such carry forward requests amount to $3.5 million. Additional detail is available in the Carry Forward Requests section in this document. 26Marana Town Council Regular Meeting April 18, 2023 Page 117 of 223 The following charts present the overall General Fund sources and uses of projected resources. Sales tax revenues, $35.1 Intergovernmental revenues, $25.9 Licenses, fees & permits, $4.6 All other revenues, $4.1 Fund Balance Use, $10.1 FY2023-2024 General Fund - Sources (in millions) Personnel & benefits , $44.0 Contracted services, $10.2 Operating supplies & equip, $7.5 Capital outlay, $8.6 Contingency, $5.0 Transfers out, $4.5 FY2023-2024 General Fund - Uses (in millions) 27Marana Town Council Regular Meeting April 18, 2023 Page 118 of 223 General Fund Balance and Available Reserves Fund balance reserves provide the Town with the liquidity to meet current cash needs, the capacity to invest in key initiatives, and flexibility in determining how certain items are funded. Recognizing the importance of healthy reserve balances, Town Council adopted a target minimum reserve balance of 25% of estimated revenues for the budget year. As depicted in the chart below, the Town exceeded the minimum reserve balance in all fiscal years. The Town’s General Fund reserve balances have increased substantially in recent fiscal years due to a combination of conservative budgeting and strong unanticipated revenue growth. The fiscal year 2023-2024 ending fund balance is projected to be $82.6 million with the current proposed budget. As mentioned above, reserves are, by definition, a one-time resource which can only be deployed toward one-time projects and programs. Often, the nature of these one-time project uses is beyond the normal operating capital needs of the organization. Often times, the use of reserves may advance one or more important initiatives. Town staff is in the process of developing a plan to deploy some available balances with feedback from Council. The following chart depicts the Town’s Target Reserve and additional, available reserves that may be used for such initiatives. Amounts other than the Target Reserve are available for uses beyond those proposed in the current General Fund budget for fiscal year 2023-2024. 29.6 36.6 46.1 71.4 98.6 86.7 82.6 $0 $20 $40 $60 $80 $100 $120 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 Estimated 2023-24 BudgetedMillionsGeneral Fund Balance Fund Balance 25% Reserve 28Marana Town Council Regular Meeting April 18, 2023 Page 119 of 223 * Estimated ending balances based on projections The proposed fiscal year 2023-2024 budget includes a contingency amount of $5.0 million which is available upon Council approval to address any unanticipated events during the year and provide flexibility to Town operations. Historically, the majority of contingency amounts remain unspent. The amount of available reserves assumes contingency amounts are fully utilized. Some of the available funding shown above for fiscal year 2023-2024 will likely be utilized for transportation projects identified and discussed by staff and Council. As some of those projects are just commencing, the funding remains in the General Fund and will be transferred to the capital project funds accounting for those project expenditures in the future. One such project is the Tangerine Farms Road Extension which is budgeted at $20.5 million over the next two years. Amounts Owed to the General Fund In past years, the General Fund provided funding to other Town funds in order to facilitate the construction of projects which promoted growth or supported Town operations. This support was provided to the Water Reclamation Fund. The repayment of $3.1 million in funding provided for the construction of infrastructure under a protected facility agreement continues with approximately $2.6 to $2.7 million anticipated outstanding at the end of fiscal year 2022-2023. $10.3 $11.0 $11.2 $12.2 $11.2 $13.4 $18.8 $17.4 $7.9 $8.6 $14.6 $23.9 $42.7 $60.1 $61.6 $58.0 $- $10.0 $20.0 $30.0 $40.0 $50.0 $60.0 $70.0 $80.0 $90.0 F/Y 2017 F/Y 2018 F/Y 2019 F/Y 2020 F/Y 2021 F/Y 2022 F/Y 2023*F/Y 2024*MILLIONSGENERAL FUND RESERVES Target Reserve Available 29Marana Town Council Regular Meeting April 18, 2023 Page 120 of 223 Special Revenue Funds Bed Tax Fund The Bed Tax Fund accounts for the discriminatory portion of the transient lodging (bed tax) rate which exceeds the Town’s regular tax rate on other businesses. This portion must be used exclusively for the promotion of tourism as required by A.R.S. § 9-500.06(C). Summary of Bed Tax Fund Recommended Budget Fiscal Year 2024 The following describes major changes between fiscal years: Revenues Sales tax revenues – The anticipated bed tax revenue increase represents the continued strength in hospitality pricing and occupancy rates that are equivalent to pre-pandemic levels. Revenue projections for fiscal year 2023-2024 have been tempered for a potential economic slowdown as persistent inflationary costs might impact this sector. Staff continues to monitor data on hotel occupancy rates and revenues and may adjust the current forecast if deemed necessary. Revenues FY2023 Budget FY2024 Recommended $ Change % Change Sales revenues 1,338,158$ 1,450,000$ 111,842$ 8.4% Total Revenue 1,338,158$ 1,450,000$ 111,842 8.4% Expenditures Personnel & benefits 152,880$ 145,766$ (7,114)$ -4.7% Contracted services 957,242 974,056 16,814 1.8% Operating supplies & equip 228,036 330,178 102,142 44.8% Total Expenditures 1,338,158$ 1,450,000$ 111,842 8.4% Over/(Under)-$ -$ -$ 0.0% Change in fund balance - - - 0.0% 30Marana Town Council Regular Meeting April 18, 2023 Page 121 of 223 Expenditures Personnel & benefits – The decrease is primarily attributed to lower health premiums as a result of employee benefit elections, offset by performance pay adjustments. Contracted services – The increase is primarily attributed to higher tourism related advertising costs from the Bed Tax Fund. Operating supplies & equipment – The changes in operating costs represent budget appropriations for development agreement rebates which are anticipated to be higher due to the higher revenues. 31Marana Town Council Regular Meeting April 18, 2023 Page 122 of 223 Highway User Revenue Fund The Highway User Revenue Fund (HURF) accounts for our portion of state shared taxes on the sale of gasoline, diesel fuels and other transportation related fees. A state constitutional restriction on the use of the highway user revenues requires that these funds be used solely for street and highway purposes within the public right-of-way. This shared gas tax is the primary source of revenue used for the maintenance of our transportation system. Summary of Highway User Revenue Fund Recommended Budget Fiscal Year 2024 The following describes major changes between fiscal years: Revenues Intergovernmental revenues – The HURF shared revenue estimate (intergovernmental revenues) is based on HB2483. This bill utilizes the annual Federal Census population estimate as the basis for allocating state shared revenues to the various cities and towns. The intergovernmental revenue estimate shown here is based upon a preliminary estimate prepared by Town staff and the League of Arizona Cities and Towns based on prior year population estimates and anticipated revenue trends. Therefore, the revenue estimate presented in the summary on the previous page could still change as the League works to obtain additional information on this revenue source. Revenues FY2023 Budget FY2024 Recommended $ Change % Change Intergovernmental revenues 4,802,629$ 4,969,784$ 167,155$ 3.5% Investment income 5,000 110,000 105,000 2100.0% Total Revenue 4,807,629$ 5,079,784$ 272,155$ 5.7% Expenditures Contracted services 3,939,894$ 4,160,724$ 220,830$ 5.6% Operating supplies & equip 489,050 493,050 4,000 0.8% Capital outlay 929,750 845,044 (84,706) -9.1% Total Expenditures 5,358,694$ 5,498,818$ 140,124 2.6% Over/(Under)(551,065)$ (419,034)$ 132,031$ -24.0% Change in fund balance (551,065) (419,034) 132,031 -24.0% 32Marana Town Council Regular Meeting April 18, 2023 Page 123 of 223 Investment income – Investment revenues are projected to increase due to higher interest rates which will likely persist in line with higher inflation rates. Expenditures Contracted services – The increase in contracted services is mainly attributable to one-time funding in the amount of $200,000 to update the Town’s Pavement Preservation Roadway Assessment which was last completed around four years ago. Appropriations also include carry over funding of $200,000 due to anticipated delays in the Town’s pavement preservation program which are anticipated to be completed early in fiscal year 2023-2024. The Town’s pavement preservation program includes $1.5 million of funding in fiscal year 2023-2024. Operating supplies & equipment – Overall funding remained fairly stable. Expenses here include fuel, small tools and equipment, utility costs and other supplies. Fiscal year 2023-2024 continues to include restricted funding for potential monsoon related damages or other emergency purchases in the amount of $200,000. Capital outlay – Capital outlay is primarily associated with the replacement and purchase of vehicles and equipment required to maintain the Town’s roads and right-of-way. Fiscal year 2023-2024 requests include a number of vehicles and equipment all of which are replacing existing aging equipment which are beyond their useful life, including a 60KW 60 Hertz generator, a backhoe, and generator pumps to replace worn out equipment at the Orange Grove intersection with I-10. Changes in fund balance – Similar to the General Fund, HURF is structurally balanced with ongoing expenses financed with ongoing revenues. The reduction in fund balance is primarily due to one-time funding being used for the purchase of the vehicles and equipment mentioned above, carry over funding for the pavement preservation program and restricted funding that may be used for potential monsoon related damages or other emergency purchases. 33Marana Town Council Regular Meeting April 18, 2023 Page 124 of 223 All Other Special Revenue Funds Other Special Revenue Funds include funds that account for a variety of grants and contributions including the Community Development Block and Affordable Housing grants, and public safety special revenue funds for the Town’s Police Department and the Magistrate Court, including Racketeer Influenced and Corrupt Organizations Act funds (RICO), impound fees and various court fees, which are required to be kept in separate funds by Arizona Revised Statutes and grant agreements. Historically, the majority of revenues and expenses in these funds are provided by outside sources, with small amounts contributed by the General Fund to comply with grant matching requirements. Summary of All Other Special Revenue Funds Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Intergovernmental revenues 2,790,272$ 2,790,272$ -$ 0.0% Fines and forfeiture 78,500 74,100 (4,400) -5.6% Grants and contributions 461,877 533,877 72,000 15.6% Investment income 5,000 5,000 - 0.0% Miscellaneous revenues 10,000 10,000 - 0.0% Total Revenue 3,345,649 3,413,249 67,600 2.0% Expenditures Personnel & benefits 756,149$ 950,836$ 194,687$ 25.7% Contracted services 252,062 330,500 78,438 31.1% Operating supplies & equip 2,782,905 3,045,805 262,900 9.4% Total Expenditures 3,791,116$ 4,327,141$ 536,025$ 14.1% Over/(Under)(445,467)$ (913,892)$ (468,425)$ 105.2% Other sources and (uses) Transfers in 100,000 100,000 - 0.0% Total Other sources and (uses)100,000 100,000 - 0% Change in fund balance (345,467) (813,892) (468,425) 135.6% 34Marana Town Council Regular Meeting April 18, 2023 Page 125 of 223 The following describes major changes between fiscal years: Revenues Intergovernmental revenues – These revenues account for both anticipated and unanticipated grant award revenues. Fiscal year 2023-2024 revenues have been adjusted to account for grant funding which is anticipated to be renewed while also including a reasonably healthy amount for unanticipated awards as we often experience both new awards and unanticipated additional funding allocations to existing awards. Funding from the Smart & Safe proposition is also accounted and expended out of this fund. Grants and contributions – The change is primarily related to the Town’s direct participation in the Community Development Block Grants, which will result in higher awards than received in the past in the form of a pass-through award distributed by Pima County. Expenditures Personnel & benefits – Costs here account for grant funded salaries and related costs associated with a variety of grants such as the Vehicle Theft Taskforce grant, Drug Enforcement Agency, High Intensity Drug Trafficking Area, Counter Narcotics Alliance and School Resource Officers (SRO). Amounts may fluctuate from one year to the next based on anticipated grant award funding availability. Amounts have been adjusted to reflect baseline amounts of anticipated grant award renewals and are adjusted throughout the year to reflect actual amounts awarded for each grant. Contracted services – Increase is primarily due to additional funding for Police Department expenditures of Smart & Safe proposition funding for training and other public safety needs. Operating supplies & equipment – The budget amount is primarily available for other unanticipated grants in order to allow the Town flexibility to accept grant awards that have may become available on a first-come, first-served basis during fiscal year 2023-2024. Also reflected in the increase is the anticipated direct award of Community Development Block Grant to the Town. A portion of the budget is for anticipated ongoing expenses out of non-grant award funds. 35Marana Town Council Regular Meeting April 18, 2023 Page 126 of 223 Capital Projects Funds The Town’s Capital Projects Funds are utilized for many of the projects presented in the Town’s Capital Improvement Plan. Capital Projects Funds include funds that account for impact fees, construction sales taxes (Transportation Fund and Downtown Reinvestment Fund), and funding provided by outside sources like the Pima Association of Governments, Pima County, and private parties to be utilized for the construction and acquisition of capital projects. Summary of Capital Projects Funds Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Sales tax revenues 12,978,500$ 11,167,867$ (1,810,633)$ -14.0% Intergovernmental revenues 16,328,783 40,788,897 24,460,114 149.8% Licenses, fees & permits 3,579,780 1,795,684 (1,784,096) -49.8% Grants and contributions 17,501 - (17,501) 100.0% Investment income 50,000 50,000 - 0.0% Total Revenue 32,954,564 53,802,448 20,847,884 63.3% Expenditures Contracted services 425,000$ 425,000$ -$ 0.0% Operating supplies & equip 850,066 827,238 (22,828) -2.7% Capital outlay 68,700,964 140,060,401 71,359,437 103.9% Debt service 16,500 2,516,500 2,500,000 15151.5% Total Expenditures 69,992,530$ 143,829,139$ 73,836,609 105.5% Over/(Under)(37,037,966)$ (90,026,691)$ (52,988,725) 143.1% Other sources and (uses) Transfers in 50,000 100,000 50,000 100.0% Transfers out (2,082,168) (2,083,950) (1,782) 0.1% Bond proceeds - 50,000,000 50,000,000 100.0% Total Other sources and (uses)(2,032,168) 48,016,050 50,048,218 -2462.8% Change in fund balance (39,070,134) (42,010,641) (2,940,507) 7.5% 36Marana Town Council Regular Meeting April 18, 2023 Page 127 of 223 The following describes major changes between fiscal years: Revenues Sales tax revenues – The decrease is primarily related to lower anticipated construction sales tax revenues in the Transportation fund as a result of an expected reduction to construction activity due to weakening economic conditions. This reduction is offset by higher revenues in the Half Cent Sales Tax fund which was approved by Council in fiscal year 2021-2022 for the design and construction of the Marana Community Center and Aquatic Complex project. Intergovernmental revenues – These revenues account for funding provided by outside sources including the Pima Association of Governments (PAG), the Regional Transportation Authority (RTA) and private parties to be utilized for the construction and acquisition of capital projects. The increase reflects increased revenues from all of these sources in fiscal year 2023-2024 for large projects such as the Tangerine Road Widening, Phase 2A project. Licenses, fees & permits – This revenue is attributable to impact fees collected from the issuance of permits. Budgeted single family residential permits (SFR) for fiscal year 2023-2024 are significantly lower from the prior year as a result of high mortgage interest rates and continued uncertainty in the housing market. Permit issuance estimates were prepared from information received from various members of the home building industry along with anticipated lot availability. When combined with the Town’s proximity to the highway along with land availability, new single-family residential development should continue to be attractive in future fiscal year as the economy recovers. Grants and contributions – These revenues are usually associated with TABY artwork grants awarded to the Town by the Pima Association of Governments (PAG) for artwork. The Town does not anticipate receiving the grant in fiscal year 2023-2024. Transfers-in – The amount of $100,000 reflects the continued repayment of $2.30 million due to the Transportation Fund from the Wastewater Fund borrowed for the construction of the Water Reclamation facility. Bond Proceeds – The amount reflects the estimated amount of bond financing that will be required to construct the Marana Community Center and Aquatic Complex project. Debt issued will be paid off from the dedicated Half Cent Sales Tax Fund. Construction is scheduled to begin in the first half of fiscal year 2023-2024. Expenditures Contracted services – Amounts here provide budget capacity for potential consulting fees to assist with development opportunities of the downtown area. Budget is primarily associated with payments under a development agreement that may materialize during fiscal year 2023-2024. All amounts are budgeted in the Downtown Reinvestment Fund. 37Marana Town Council Regular Meeting April 18, 2023 Page 128 of 223 Operating supplies & equipment – Costs here account for developer agreement reimbursements to Cottonwood Properties Inc. and Pulte Home Corporation made out of the Town’s Transportation Fund. Amounts reimbursed are dependent on actual construction sales taxes collected within the development areas covered by the agreements. Capital Outlay – Costs account for a variety of Transportation and impact fee funded projects. Amounts may fluctuate from one year to the next based on a variety of factors, including funding availability, which projects were completed in prior years, and anticipated needs on Town infrastructure. Additional information on the projects included is available in the Town’s Capital Improvement Plan included in this document. Debt Service – Costs reflect professional fees paid for the investment of cash out of the various capital projects funds and costs of issuance for new debt to be issued related to the Marana Community Center and Aquatic Complex project. Transfers out – Amounts transferred from impact fees and Transportation fund revenues toward the maintenance of debt service payments on financing used to construct Town infrastructure. The amounts reflect cash flows required for scheduled payments in early July of 2024 for the Series 2017B debt. 38Marana Town Council Regular Meeting April 18, 2023 Page 129 of 223 Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term principal and interest. The Town’s funds account for the payments of several prior year debt issuances and refunding of revenue bonds, including Series 2013, Series 2014 and Series 2017. Funding, in the form of transfers in, is provided from a variety of sources including General Fund, Transportation, and Impact Fee Fund revenues. There have been no issuances of Town obligated debt since 2017. Amounts below fluctuate based on funding needs to maintain existing debt payments. The decrease in debt service expenditures is due to a scheduled decrease related to the Series 2014 debt issuance. Transfers-in are adjusted to reflect cash flows needed for the scheduled debt service payments due in July of 2024. Summary of Debt Service Funds Recommended Budget Fiscal Year 2024 Expenditures FY2023 Budget FY2024 Recommended $ Change % Change Debt Service 6,405,137$ 6,247,451$ (157,686)$ -2.5% Total Expenditures 6,405,137$ 6,247,451$ (157,686) -2.5% Over/(Under)(6,405,137)$ (6,247,451)$ 157,686$ -2.5% Other sources and (uses) Transfers in 6,354,466 6,360,436 5,970 0.1% Total Other sources and (uses)6,354,466 6,360,436 5,970 0.1% Change in fund balance (50,671) 112,985 163,656 -323.0% 39Marana Town Council Regular Meeting April 18, 2023 Page 130 of 223 40Marana Town Council Regular Meeting April 18, 2023 Page 131 of 223 SPECIAL DISTRICTS BUDGET SUMMARY 41Marana Town Council Regular Meeting April 18, 2023 Page 132 of 223 42Marana Town Council Regular Meeting April 18, 2023 Page 133 of 223 Special Taxing Districts (Districts) Special Taxing Districts include several Community Facilities Districts (CFDs) and the Tangerine Farms Road Improvement District (Tangerine ID). CFDs levy property taxes to pay for bonds issued to finance the acquisition and construction of public infrastructure benefiting the district and to pay costs of issuance related to the bonds and certain maintenance and operations costs. The Tangerine ID accounts for special assessments collected by the property owners of the district to pay for bonds issued to finance the acquisition and construction of infrastructure improvements and to pay costs of issuance related to the bonds. Summary of Special Taxing District Funds Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Property Taxes 2,086,010$ 2,187,622$ 101,612$ 4.9% Grants and contributions 2,020,059 2,020,059 - 0.0% Miscellaneous revenues - 187,000 187,000 100.0% Total Revenue 4,106,069 4,394,681 288,612 7.0% Expenditures Contracted services 99,750$ 99,750$ -$ 0.0% Operating supplies & equip 1,386,000 1,584,000 198,000 14.3% Capital outlay 6,000,000 4,500,000 (1,500,000) -25.0% Debt service 3,968,685 4,571,503 602,818 15.2% Total Expenditures 11,454,435$ 10,755,253$ (699,182)$ -6.1% Over/(Under)(7,348,366)$ (6,360,572)$ 987,794$ -13.4% Other sources and (uses) Bond proceeds 6,300,000 4,850,000 (1,450,000) -23.0% Total Other sources and (uses)6,300,000 4,850,000 (1,450,000) -23.0% Change in fund balance (1,048,366) (1,510,572) (462,206) 44.1% 43Marana Town Council Regular Meeting April 18, 2023 Page 134 of 223 The following describes major changes between fiscal years: Revenues Property taxes – These revenues account for taxes levied on property owners within the boundaries of each CFD. The change is attributed to increases in property assessed valuations as compared to the prior fiscal year. Tax rates levied by the CFDs are not anticipated to change in fiscal year 2023-2024 for most of the Districts. The Saguaro Bloom CFD tax rate is expected to decrease one year during fiscal year 2023-2024 in accordance with A.R.S. requirements, but will likely be restored to a higher rate in the following fiscal year as the District plans to issue new debt during the fiscal year for the acquisition of eligible infrastructure. Grants and contributions – These revenues account for special assessments charged to the property owners within the Tangerine ID. Amounts remain unchanged from the prior fiscal year. Miscellaneous revenues – These revenues account for potential developer contributions needed to cover debt service payment amounts beyond the max targeted tax rate of $2.50. Contributions are anticipated to cover planned shortages related to debt issued in the prior fiscal year for the Gladden Farms, Phase II, CFD. Expenditures Operating supplies & equipment – Costs here account for the operations and maintenance of the Districts. The majority of the budget appropriation represents maintenance reserves for the Gladden Farms and Saguaro Bloom CFDs. Also, f unds may be used toward the maintenance of District assets as allowed by an intergovernmental agreement between the corresponding District and the Town. Capital outlay – Costs account for the purchase of infrastructure paid through new debt financing issued by the Districts. There is a planned acquisition of eligible infrastructure for the Saguaro Bloom CFD. In the prior year, debt was issued for the Gladden Farms, Phase II CFD. Debt service – The increase in debt service payments is attributed to scheduled and anticipated increases for the Gladden Farms, Phase II and Saguaro Bloom CFDs and to an increase in anticipated pre-paid special assessments from property owners in the Tangerine Farms Road ID. Bond proceeds –Staff has added capacity for one debt issuance for the Saguaro Bloom CFD. 44Marana Town Council Regular Meeting April 18, 2023 Page 135 of 223 ENTERPRISE FUNDS BUDGET SUMMARY 45Marana Town Council Regular Meeting April 18, 2023 Page 136 of 223 46Marana Town Council Regular Meeting April 18, 2023 Page 137 of 223 Enterprise Funds Budget Summary Water Funds (Operating, Capital and Impact Fee) The primary revenues for the Water Operating Fund are for charges for water delivered and sold to customers. As such, it is set up and operates as a stand-alone enterprise fund. Impact fees are used for water capital improvement projects and debt service payments and thus are presented as part of the Water Enterprise Fund. Summary of Water Funds Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Charges for services 7,856,634$ 8,622,500$ 765,866$ 9.7% Intergovernmental revenues 2,804,469 328,000 (2,476,469) -88.3% Licenses, fees & permits 7,424,860 5,652,385 (1,772,475) -23.9% Grants and contributions 157,278 176,754 19,476 12.4% Investment income 5,000 100,000 95,000 1900.0% Miscellaneous revenues 116,500 265,646 149,146 128.0% Total Revenue 18,364,741 15,145,285 (3,219,456) -17.5% Expenditures Personnel & benefits 3,202,451$ 3,544,061$ 341,610$ 10.7% Contracted services 2,221,391 2,421,501 200,110 9.0% Operating supplies & equip 2,700,504 2,812,613 112,109 4.2% Capital outlay 27,360,151 25,427,278 (1,932,873) -7.1% Debt service 1,894,030 2,572,213 678,183 35.8% Total Expenditures 37,378,527$ 36,777,666$ (600,861)$ -1.6% Over/(Under)(19,013,786)$ (21,632,381)$ (2,618,595)$ 13.8% Other sources and (uses) Transfers in 8,349,471 4,361,958 (3,987,513) -47.8% Transfers out (4,359,880) (4,683,494) (323,614) 7.4% Loan proceeds 8,931,250 21,273,043 12,341,793 138.2% Total Other sources and (uses)12,920,841 20,951,507 8,030,666 62.2% Change in fund balance (6,092,945) (680,874) 5,412,071 -89% 47Marana Town Council Regular Meeting April 18, 2023 Page 138 of 223 The following describes major changes between fiscal years: Revenues Charges for services – Charges for services, or rate revenues are the main source of revenue for the Water Fund. Rate revenues are solely based on the existing rate structure plus new account growth. These rates were restructured and increased in January 2020, 2021, 2022 and 2023 based on a water rate study approved by Council. The increase in revenues includes a planned increase in rates as per the water study and anticipated account growth during the fiscal year. Intergovernmental revenues – Prior year revenue included funding for Federal grants, which if awarded to the Town would have allowed for the construction of several infrastructure projects. Instead the Town was awarded WIFA forgivable loans. Current year amounts are largely comprised of intergovernmental water revenues. License fees & permits – Changes in this revenue source are related to anticipated reductions in inspections and lower impact fee collections associated with the significant reduction in new home construction in benefit areas served by the Town’s utility. Investment income – Investment revenues are projected to increase due to higher interest rates which will likely persist in line with higher inflation rates. Miscellaneous revenues – The amount in this category represents administrative related revenues for resources expended by the Water Fund in the operation of water reclamation facilities and possible developer contributions. Transfers in – Amounts are associated with transfers from the General Fund to the Water Fund and the Water Impact Fee fund for WIFA debt service payments for the WIFA loans and for intra-fund transfers for the funding of water capital projects. Loan proceeds – Loan proceeds have been included for the funding of projects and water resource acquisitions if those become available during the fiscal year as impact fee cash flows might not be available when needed. Also included are WIFA loans awarded in the prior fiscal year, which are drawn down on a reimbursement basis during the construction of projects which will be ongoing in fiscal year 2023-2024. Expenditures Personnel & benefits – Increase primarily attributed to higher health premiums, performance pay adjustments and for the addition of a new Water Construction Inspector. Budget capacity was also added for a term limited temporary Billing Specialist. These positions will help continue to provide quality service to customers and manage the high volume of work in inspections. 48Marana Town Council Regular Meeting April 18, 2023 Page 139 of 223 Contracted Services – This category includes the majority of the Water Fund’s maintenance and rehabilitation programs. Increase is primarily due to the inclusion of a potable water reuse study and the renewal of a rate and fee study that was last performed approximately four years ago. Both studies are budgeted in the Water Operating Fund. Operating supplies & equipment – Water Operating Fund expenses in this category increased primarily attributed to higher utility costs (electricity). Funding is also included for water conservation partnerships in the event grant funding becomes available for such programs during the fiscal year. Capital outlay – This category includes the purchase and replacement of vehicles and equipment necessary to provide services as well as water related capital improvement projects. A number of projects are included such as the Northwest Recharge and Recovery Distribution System (NWRRDS) and the Marana Park Reservoir and Well as well as, impact fee funding capacity if the opportunity arises to make new renewable water acquisitions. The department has also secured WIFA loans to help pay for some of the capital projects. A significant portion of these loans is forgivable (i.e. $4 million of $5.5 million to be borrowed). For more details please refer to the Town's Capital Improvement Plan. Debt service – The increase in debt service for fiscal year 2023-2024 is due to budget capacity toward potential debt issuance costs to provide financing for the possible acquisition of water resources if they become available during the year, and for the NWRRDS project, as large portion of the project is funded by impact fees which have not yet been collected. Change in Fund Balance The Water Operating Fund is structurally balanced with ongoing expenses financed with ongoing revenues. One of the goals of the recent Council approved rate study in fiscal year 2020-2021 was to establish and maintain adequate reserves to provide for 90 days of operations and maintenance expenses. As such, revenues in excess of expenses will be used for that stated purpose. Amounts over adequate reserves may also be deployed toward one-time projects and programs. The fund has established and plans to maintain the above stated reserves. Current anticipated fund balance includes unspent General Fund/ARPA funds transferred into the Water Capital Fund in fiscal year 2022- 2023 to be used toward the multi-year sewer conveyance system expansion project. The Water Operating Fund budget includes a deficit balance. The deficit in the current operating budget consists of funding for a number of projects including $2.4 million for the NWRRDS project. 49Marana Town Council Regular Meeting April 18, 2023 Page 140 of 223 Water Reclamation Funds (Operating, Capital & Impact Fee) The primary revenues for the Water Reclamation Operating Fund are for customer charges to deliver and treat sewer flows at the north Marana Water Reclamation Facility. The primary customers are outside of the organization. As such, it is set up and operates as a stand-alone enterprise fund. Impact fees are used for water reclamation capital improvement projects and debt service payments and thus are presented as part of the Water Reclamation Enterprise Fund. Summary of Water Reclamation Funds Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Charges for services 2,923,375$ 3,070,105$ 146,730$ 5.0% Licenses, fees & permits 4,054,026 2,541,998 (1,512,028) -37.3% Grants and contributions 25,439 30,227 4,788 18.8% Investment income 500 25,000 24,500 4900.0% Miscellaneous revenues - 12,950 12,950 100.0% Total Revenue 7,003,340 5,680,280 (1,323,060) -18.9% Expenditures Personnel & benefits 761,501$ 751,422$ (10,079)$ -1.3% Contracted services 1,447,983 1,264,700 (183,283) -12.7% Operating supplies & equip 381,511 438,012 56,501 14.8% Capital outlay 9,587,562 18,580,020 8,992,458 93.8% Debt service 866,998 866,981 (17) 0.0% Total Expenditures 13,045,555$ 21,901,135$ 8,855,580$ 67.9% Over/(Under)(6,042,215)$ (16,220,855)$ (10,178,640)$ 168.5% Other sources and (uses) Transfers in 14,947,040 2,846,645 (12,100,395) -81.0% Transfers out (3,397,880) (3,445,485) (47,605) 1.4% Total Other sources and (uses)11,549,160 (598,840) (12,148,000) -105.2% Change in fund balance 5,506,945 (16,819,695) (22,326,640) -405.4% 50Marana Town Council Regular Meeting April 18, 2023 Page 141 of 223 The following describes major changes between fiscal years: Revenues Charges for services – Charges for services, or rate revenues are the main sources of revenue for the Water Reclamation Fund. Rate revenues are solely based on new account growth and rates charged to customers. These rates were increased in January 2020, 2021, 2022 and 2023 based on a waste water rate study approved by Council. The increase in revenues is primarily due to the final increase in rates in January 2024, as well as reduced account growth from new home construction. Licenses permits & fees – This revenue is primarily comprised of impact fees. The change is anticipated reduced new home construction in benefit areas served by the Town’s utility over the next fiscal year. Investment income – Investment revenues are projected to increase due to higher interest rates which will likely persist in line with higher inflation rates. Expenditures Personnel & benefits – Funding is included for performance pay adjustments and higher health premiums. These increases are offset by lower overtime and shift costs, as well as lower benefits costs associated with employee benefit elections. Contracted Services – The decrease is attributed to prior year one-time and ongoing system repairs, upgrades and rehabilitation that were completed and will help ensure the continued and uninterrupted system operations. Operating supplies and equipment – This category accounts for the majority of costs to operate the water reclamation facility. The increase is attributed to higher operational costs due primarily to increased electricity consumption. The plant is processing greater quantities of waste water which is in line with the increased customer base. Capital outlay – In the operating fund, this category includes the purchase and replacement of vehicles, equipment and infrastructure necessary to provide services. In the capital and impact fee funds, this category includes budget for capital improvement projects. The overall increase is associated with funding for capital projects in fiscal year 2023-2024 and reflects anticipated cost increases for the sewer conveyance system expansion which is necessary to sustain growth and new housing developments. Funding for the project is provided through a combination of ARPA and impact fee funds. Budget was also allocated for the design of the Water Reclamation Plant Phase II expansion. Additional information is available in the Capital Improvement Plan section in this document. 51Marana Town Council Regular Meeting April 18, 2023 Page 142 of 223 Debt service – The fiscal year budget includes projected debt service on the portions of the 2017 Series bonds attributable to the WRF expansion to 1.5MGD as well as WIFA loans for repairs to the collections system in the Adonis neighborhood. Transfers-out – Amounts transferred reflect funding from the Water Operating Fund to the Water Capital Fund for the system maintenance projects including the addition of a screw press at the WRF plant, and the Rillito Vista Lift Station upgrade projects. Transfers-out also include $100,000 being transferred to the Transportation Fund toward the repayment of $2.4 million borrowed for the construction of the Water Reclamation facility and ongoing planned transfers from the impact fee fund for the servicing of debt. Change in Fund Balance The Water Reclamation Operating Fund is structurally balanced with ongoing expenses financed with ongoing revenues. One of the goals of the recent Council approved rate study in fiscal year 2020-2021 was to establish and maintain adequate reserves to provide for 60 days of operations and maintenance expenses. As such, revenues in excess of expenses will be used for that stated purpose. Amounts over adequate reserves may also be deployed toward one-time projects and programs. The fund has established and plans to maintain the above stated reserves. Current anticipated fund balance includes unspent General Fund/ARPA funds transferred into the Water Reclamation Capital Fund in fiscal year 2022-2023 to be used toward the multi-year sewer conveyance system expansion project. The Water Reclamation Operating Fund budget includes a deficit balance. The deficit in the current operating budget consists of funding for a number of projects including $1.9 million for a Screwpress at the water reclamation plant to add redundancy in the system which currently operates with a single Screwpress. 52Marana Town Council Regular Meeting April 18, 2023 Page 143 of 223 Airport Funds (Operating and Capital) The primary revenues for the Airport Operating Fund are for customer charges for facility or ground lease revenues, open tie-down permits and fueling fees for planes at the airport. The primary services are to customers outside of the organization. As such, it is set up and operates as a stand-alone enterprise fund. Federal and State grants, matched by Town funding are used for airport capital improvement projects as grant awards become available and accepted by Council. Summary of Airport Funds Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Charges for services 347,672$ 347,672$ -$ 0.0% Intergovernmental revenues 5,035,896 6,971,872 1,935,976 38.4% Miscellaneous revenues 2,000 2,000 - 0.0% Total Revenue 5,385,568 7,321,544 1,935,976 35.9% Expenditures Personnel & benefits 303,228$ 324,362$ 21,134$ 7.0% Contracted services 243,215 254,950 11,735 4.8% Operating supplies & equip 63,400 67,850 4,450 7.0% Capital outlay 5,561,016 7,635,253 2,074,237 37.3% Total Expenditures 6,170,859$ 8,282,415$ 2,111,556$ 34.2% Over/(Under)(785,291)$ (960,871)$ (175,580)$ 22.4% Other sources and (uses) Transfers in 785,291 960,871 175,580 22.4% Total Other sources and (uses)785,291 960,871 175,580 22.4% Change in fund balance - - - 0.0% 53Marana Town Council Regular Meeting April 18, 2023 Page 144 of 223 The following describes major changes between fiscal years: Revenues Charges for services – This revenue source is comprised of air hangar leases, fuel charges, and open tie-downs. Revenues are anticipated to remain flat as compared to the prior year. Intergovernmental revenues – This revenue source is primarily comprised of federal and state grants awards, which are to be used toward airport capital improvement projects along with cash match funding from the Town. Miscellaneous revenues – Miscellaneous revenues are unchanged due to the discontinued use of the airport ramp for non-aeronautical activities in accordance with Federal regulations. Transfers in – The budgeted transfer in fiscal year 2023-2024 represents what may likely be an ongoing, operating subsidy from the General Fund as the airport does not generate adequate revenues to support the needs of an airport with significantly aged infrastructure and large capital improvement needs. Continued planning and coordination efforts with the Economic Development Department will hopefully improve the airport’s ability to generate adequate revenues in the future. Overall, for both operating and capital funds, transfers increased from the prior fiscal year to help cover operating costs and matching funds for capital projects provided by the Town. Expenditures Personnel & benefits – The change is associated with higher health premiums and performance pay adjustments. Contracted services – The change is associated with increased maintenance costs, along with additional funding for surveillance cameras which will enhance security measures around the airport. There are no large non-capital facilities projects budgeted for fiscal year 2023-2024. Capital outlay – The change is primarily associated with anticipated airport capital improvement projects, conditional on funding availability by Federal or State sources. Projects include the continuation of the multi-year Control Tower project. More details on all the projects are available in the Capital Improvement Plan section in this document. 54Marana Town Council Regular Meeting April 18, 2023 Page 145 of 223 INTERNAL SERVICE FUNDS BUDGET SUMMARY 55Marana Town Council Regular Meeting April 18, 2023 Page 146 of 223 56Marana Town Council Regular Meeting April 18, 2023 Page 147 of 223 Internal Service Funds Internal Service funds account for the Town’s self-insured medical, dental and vision benefits for the Town’s employees. Summary of Internal Service Funds Recommended Budget Fiscal Year 2024 Revenues FY2023 Budget FY2024 Recommended $ Change % Change Miscellaneous revenues 5,289,950$ 5,696,168$ 406,218$ 7.7% Total Revenue 5,289,950 5,696,168 406,218 7.7% Expenditures Contracted services 860,294$ 720,640$ (139,654)$ -16.2% Operating supplies & equip 4,429,656 4,975,528 545,872 12.3% Total Expenditures 5,289,950$ 5,696,168$ 406,218$ 7.7% Over/(Under)-$ -$ -$ 0.0% Change in fund balance - - - 0.0% The following describes major changes between fiscal years: Revenues Miscellaneous revenues – These revenues are comprised of employee and employer premiums. Increases to revenues are associated with new employee positions, plan enrollment changes and increase of 7.4% to premiums, of which only 3.5% were allocated to employees, the remainder being covered through higher employer contributions. Expenditures Contracted services – Costs are primarily decreasing due to lower fixed costs achieved during the latest round of contracting for administration and stop-loss fees. Operating supplies & equipment – Costs here account for medical, dental and vision claims. Fiscal year 2023-2024 increases are primarily related to industry related trends and inflation factors. 57Marana Town Council Regular Meeting April 18, 2023 Page 148 of 223 DEPARTMENT BUDGET SUMMARIES 58Marana Town Council Regular Meeting April 18, 2023 Page 149 of 223 59Marana Town Council Regular Meeting April 18, 2023 Page 150 of 223 Department Summary | Mayor & Town Council •Adopted a structurally balanced operating budget. •Adopted a 2023 Arizona Legislative Session Policy Priority Program. •Adopted a comprehensive update to the Strategic Plan. •Participated in a Council Retreat to identify new policy goals and methods to achieve these goals. •Ensure the use of the Strategic Plan in the development of the annual budget. •Maintain regular briefing reports and council executive reports. •Identify and support legislative priorities. •Ensure that Marana remains a safe, clean and healthy community. •Look to host a joint Council meeting among regional jurisdictional peers. MAYOR & TOWN COUNCIL Overview The Marana Town Council is committed to providing its residents with a high standard of living through a combination of policy development,efficient municipal services,and progressive community planning. Council's actions are based on solid values,uncompromising integrity,and servant leadership for the community. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 60Marana Town Council Regular Meeting April 18, 2023 Page 151 of 223 Department Summary | Mayor & Town Council Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 General Fund $326,719 $365,991 $387,745 $21,754 Total Budget $326,719 $365,991 $387,745 $21,754 (1) Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 Personnel & Benefits $310,733 $310,984 $327,704 $16,720 Contracted Services 9,966 40,422 41,556 1,134 Operating Supplies & Equipment 6,020 14,585 18,485 3,900 Total Budget $326,719 $365,991 $387,745 $21,754 (1) 1 Budget Notes and Significant Changes Changes to the Mayor &Town Council budget are primarily related to anticipated increases of existing and ongoing expenses,including increases to pension contributions and health care premiums. Staff Summary: Town Council does not have any FTE's. Town Council members are paid a stipend and are eligible to receive benefits. 61Marana Town Council Regular Meeting April 18, 2023 Page 152 of 223 Department Summary | Town Manager •Maintained a structurally balanced budget and strengthened the Town's financial position. •Adopted Strategic Plan Five and launched a performance management dashboard to track organizational progress. •Hosted a Council retreat which establlished policy priorities and how to achieve them. •Launched phase one of the Marana Lifestyle Brand to showcase Marana's uniqueness through various products. •Launched Real Talk with the Town of Marana podcast as a method of providing accurate and timely information to the community. •Maintain a structurally balanced budget that advances the priorities identified in the updated Strategic Plan. •Continue implementation of the Strategic Plan Five performance management dashboard to ensure progress towards meeting our identified goals. •Continue implementation of the Marana 2040 General Plan, including the various master plans and studies described within the plan. •Continue to enhance the Town's communications tools,including website host,social media platforms and use of data dashboards. •Coordinate with regional partners for Regional Transportation Authority (RTA)extension,and propose Town-specific capital projects. TOWN MANAGER Overview The Town Manager’s Office,under the policy and direction of the Town Council,provides oversight,support and coordination of administrative activities across the Town. The Manager’s Team provides leadership and vision to town staff for the benefit of the entire Marana community.Using the Strategic Plan,we implement successful strategies to tackle the challenges and growth in the Town. The Manager’s Team promotes responsiveness and efficient policies and procedures to ensure the highest quality of life for residents and businesses.The Manager’s Team believes in strong partnerships with our business and development communities,our neighboring municipalities,and various interest groups in the area. We are committed to providing the highest level of customer service and effective solutions to complex changes.The Manager’s Team will never compromise our integrity or the public’s trust. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 62Marana Town Council Regular Meeting April 18, 2023 Page 153 of 223 Department Summary | Town Manager Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 Full-time Equivalents 10.50 8.50 9.00 0.50 % of town's FTEs 2.03% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 General Fund $1,407,224 $1,794,483 $1,600,517 ($193,966) Total Budget $1,407,224 $1,794,483 $1,600,517 ($193,966) Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 Personnel & Benefits $1,207,779 $1,184,261 $1,262,709 $78,448 (1) Contracted Services 98,255 499,204 237,452 (261,752) (2) Operating Supplies & Equipment 101,190 111,018 100,356 (10,662) (3) Total Budget $1,407,224 $1,794,483 $1,600,517 ($193,966) 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase is primarily attributed to the addition of a new Heritage Specialist part-time position,as well as increases to health care contributions and for performance pay adjustments budgeted for fiscal year 2023-2024. Contracted Services -Decrease is primarily associated with the transfer of budget for the Master Transportation study to the Public Works department.One-time funding is included for an update to the Town's website platform. Operating Supplies &Equipment -Reduction is primarily due to the Strategic Plan update which was completed in fiscal year 2022-2023 63Marana Town Council Regular Meeting April 18, 2023 Page 154 of 223 Department Summary | Town Clerk •Successfully oversaw two elections: the Town Council candidate election held during the 2022 primary election and the Permanent Base Adjustment proposition election held during the 2022 general election, which included the preparation and publishing of a publicity pamphlet. •Developed a new department vision and mission statement and revamped the Town Clerk webpages. •Provided AgendaQuick training and minutes instruction to Town staff from multiple departments. •Developed a proclamation request policy, created a downloadable proclamation template, and created a centralized, online proclamation request portal. •Provided consistent, internally and externally recognized, 5-star service in records management and retrieval. •Continue to support and seek innovative ways to improve open and responsive government through: (1) timely and accurately preparing and posting required notices, agenda materials, and meeting minutes; and (2) timely responding to public records requests. •Prioritize preserving Marana’s cherished heritage by: (1) providing support for the Marana Cultural and Heritage Preservation Plan; and (2) proactively managing and preserving official Town records, including through identifying and pursuing improvements to the Town’s records management processes and on- and off-site records storage locations. •Encourage voter confidence by providing fair and impartial election information and by fairly and impartially overseeing Town election preparations and candidate filings in accordance with the law. TOWN CLERK Overview The Town Clerk’s Office is driven to serve, preserve,and enrich our community.We do this through proactively serving Marana residents,the Town Council,and Town staff;carefully preserving the Town’s cherished heritage and records for future generations; timely providing access to public meetings,documents,and information; and fairly and impartially overseeing Town elections in accordance with the law. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 64Marana Town Council Regular Meeting April 18, 2023 Page 155 of 223 Department Summary | Town Clerk Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 5.00 5.00 5.00 - % of town's FTEs 1.13% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $369,375 $643,116 $570,215 ($72,901) Total Budget $369,375 $643,116 $570,215 ($72,901) Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $333,891 $440,836 $459,825 $18,989 (1) Contracted Services 31,158 135,680 40,270 (95,410) (2) Operating Supplies & Equipment 4,326 6,600 10,120 3,520 Restricted Budget - 60,000 60,000 - (3) Total Budget $369,375 $643,116 $570,215 ($72,901) 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Change primarily attributed to health care premium increases and performance pay adjustments for fiscal year 2023-2024. Contracted Services -The prior year budget included additional funding for elections activity that happens every other year in addition to a special election for the Town's permanent base adjustment to the Expenditure Limitation. Restricted Budget -Available to ensure adequate capacity exists for elections outside the normal election cycle in fiscal year 2023-2024. 65Marana Town Council Regular Meeting April 18, 2023 Page 156 of 223 Department Summary | Human Resources •Completed Classification & Compensation Study. •Implemented Compensation Tool to attract and retain best fit employees. •Streamlined hiring process. •Implemented Call Out Supplemental Pay and provided Time Sheet Refresher Training. •Update job descriptions. •Establish Supervisor Academy. •Enhance training and professional development opportunities. •Improve existing processes. •Implement paperless processes. HUMAN RESOURCES Overview The Human Resources Department’s mission is to support and advance the Town of Marana by hiring, developing and keeping the best talent.In collaboration with all Town employees,we work to promote Marana’s culture and an organization of excellence. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 66Marana Town Council Regular Meeting April 18, 2023 Page 157 of 223 Department Summary | Human Resources Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 8.00 10.00 13.00 3.00 % of town's FTEs 2.93% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $1,025,701 $1,409,576 $1,772,626 $363,050 Total Budget $1,025,701 $1,409,576 $1,772,626 $363,050 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $809,161 $1,084,614 $1,452,879 $368,265 (1) Contracted Services 82,717 109,870 132,488 22,618 (2) Operating Supplies & Equipment 133,823 178,592 187,259 8,667 (3) Capital Outlay - 36,500 - (36,500) (4) Total Budget $1,025,701 $1,409,576 $1,772,626 $363,050 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to the new Organizational Development Manager position,health care premium increases and performance pay adjustments.Reflected in the FTE change is the transfer of 2 payroll related FTE positions from the Finance Department to the HR Department as approved by Council in the prior fiscal year. Contracted Services -Increase primarily attributed to additional funding for travel and training needs associated with the increase in FTE positions and additional funding needed toward safety related services. Operating Supplies & Equipment - Increase attributed with resupplying first aid stations. Capital Outlay - FY2023 included a one-time expense for a new vehicle for the Safety Compliance Specialist. 67Marana Town Council Regular Meeting April 18, 2023 Page 158 of 223 Department Summary | Finance •Received the 15th consecutive Distinguished Budget Presentation Awards from the Government Finance Officers Association (GFOA). •Received the Certificate of Excellence in Financial Reporting from the GFOA for the 14th consecutive year. •Assisted with the implementation of a permanent adjustment of the Alternative Expenditure Limitation for the Town of Marana. •Implemented a new financial statement preparation program. •Prepared the first annual Debt Report and Profile for FY2021-22 •Receive the Distinguished Budget Presentation Award from the GFOA. •Receive the Certificate of Excellence in Financial Reporting from the GFOA. •Implement a new business licensing software system. •Assist with the implementation of the Town's new permitting system. FINANCE Overview The Finance Department provides financial support services throughout the Town including accounting, fiscal planning,treasury services,cash receipts,purchasing,accounts payable, payroll,debt management, development and monitoring of the annual operating budget,establishing and monitoring internal controls, preparing the Comprehensive Annual Financial Report,facilitating external audits and independent reviews and grant management. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 68Marana Town Council Regular Meeting April 18, 2023 Page 159 of 223 Department Summary | Finance Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 15.75 19.00 17.00 (2.00) % of town's FTEs 3.83% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $1,417,753 $2,040,118 $1,898,127 ($141,991) Total Budget $1,417,753 $2,040,118 $1,898,127 ($141,991) Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $1,284,008 $1,749,812 $1,666,192 ($83,620)(1) Contracted Services 121,376 209,317 134,235 (75,082) (2) Operating Supplies & Equipment 12,369 30,989 7,700 (23,289) (3) Restricted - 50,000 90,000 40,000 (4) Total Budget $1,417,753 $2,040,118 $1,898,127 ($141,991) 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Reflected in the FTE change is the transfer of 2 payroll related FTE positions from the Finance department to the HR department as approved by Council in the prior fiscal year.This change and decrease in budget appropriation is offset by increases to health premiums and performance pay adjustments. Contracted Services -Decrease primarily attributed to funding for the acquisition of new financial reporting software implemented in the prior year and due to anticipated decreases for banking service fees which are offset by higher interest rates over the course of the fiscal year. Operating Supplies &Equipment -Decrease attributed to the furniture and equipment related to new positions hired in the prior year. Restricted -Budget capacity to be utilized by Town Manager approval for consulting services related to planning future long term funding and financing of Town needs. Additional funding included in fiscal year 2023-2024 toward the implementation of new budget interactive software. 69Marana Town Council Regular Meeting April 18, 2023 Page 160 of 223 Department Summary | Legal •Assisted with implementation of updated infrastructure improvement plans, land use assumptions, and development impact fees for Water, Wastewater, Streets and Parks. •Assisted the Development Services Department with drafting and adoption of new zoning regulations related to solar facilities and battery storage facilities. •Assisted the Finance Department and Town Clerk's Office with all legal issues related to the successful Permanent Base Adjustment election. •Drafted and assisted the Human Resources Department with adoption of new Drug and Alcohol-Free Workplace Policy and Administrative Directive. •Provided top-quality municipal criminal and code enforcement,including efficiently and fairly handling 725 criminal prosecutions,6 aggressive dog designation cases,and 7 code enforcement cases in the first 7 months of FY2023. •Assist the Water Department with implementation of Water Resources Master Plan Update,including assisting with legal aspects of water acquisitions. •Continue to provide top-quality municipal criminal prosecution services,by ethically and efficiently prosecuting cases with the goal of achieving justice, and protecting victims' legal rights. •Assist with all legal aspects of design and construction of the Town's new Marana Community Center and Aquatic Complex. •Assist with all legal aspects of the Town's operation of our own Community Block Grant Program. •Assist the Council,Town Manager's Office,Development Services,Water, and all Town departments in evaluating current development practices to ensure that the Town develops in a sustainable manner. LEGAL Overview The Marana Legal Department provides superior legal services to ensure that the Town is a safe,sustainable community with a high quality of life,now and in the future.We strive to achieve justice and to protect the Town by developing sound legal direction and strategies,protecting victims' rights, upholding the law with fairness and integrity,and maintaining a strong work ethic.The Legal Department provides legal advice to the Mayor and Council, the Town Manager’s Office and all Town departments,and directly or through outside counsel represents the Town in litigation.The Legal Department also prosecutes misdemeanor offenses and Town Code violations committed within the Town limits, working closely with the Police Department and Marana Municipal Court. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 70Marana Town Council Regular Meeting April 18, 2023 Page 161 of 223 Department Summary | Legal Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 Full-time Equivalents 9.00 9.00 9.00 - % of town's FTEs 2.03% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 General Fund $1,067,074 $1,204,385 $1,244,565 $40,180 Total Budget $1,067,074 $1,204,385 $1,244,565 $40,180 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommend Change FY2023 to FY2024 Personnel & Benefits $877,802 $1,037,356 $1,025,067 ($12,289)(1) Contracted Services 184,580 164,029 214,098 50,069 (2) Operating Supplies & Equipment 4,692 3,000 5,400 2,400 (3) Total Budget $1,067,074 $1,204,385 $1,244,565 $40,180 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Change reflects currently filled positions,which includes an underfilled full time position (hired as part time),offset by higher health premiums and performance pay adjustments. Contracted Services - Increase to provide funding software archiving needs and increased costs for subscriptions and continuing education. Operating Supplies &Equipment -The increase is primarily higher costs for office supplies and office equipment. 71Marana Town Council Regular Meeting April 18, 2023 Page 162 of 223 Department Summary | Technology Services •Filled 5 of 7 vacant positions and added 2 new positions. •Redesigned the Current and Proposed Projects web application. •Implemented recommended project portfolio management strategy and processes to ensure that initiatives are aligned to meet the Town's objectives and priorities. •Migrated the Police Department to a new mobile broadband service provider to ensure continuous internet connectivity throughout the Town's boundaries and nearby areas. •Launched a new manhole inspection application to eliminate duplicate data entry into our asset management system. •Migrate on premise email to Microsoft Office 365 - to include SharePoint on premise migration. •Select a new permitting and licensing system and initiate its implementation project. •Pursue strategy to delegate or automate processes to achieve operational improvements and elevate public service. •Develop an Asset Management strategic plan. •Fully implement an incident response plan and provide recommendations for the secondary server room to ensure business continuity. TECHNOLOGY SERVICES Overview The Technology Services Department provides Town departments with the leadership, skills and technology infrastructure that enable the effective, secure,and efficient use of technology solutions in support of the vision, principles and strategic goals of the Town of Marana. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 72Marana Town Council Regular Meeting April 18, 2023 Page 163 of 223 Department Summary | Technology Services Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 18.00 20.00 21.00 1.00 % of town's FTEs 4.73% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $3,385,512 $4,405,011 $5,727,395 $1,322,384 Total Budget $3,385,512 $4,405,011 $5,727,395 $1,322,384 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $1,420,637 $1,900,761 $2,141,070 $240,309 (1) Contracted Services 1,346,683 2,239,894 2,932,174 692,280 (2) Operating Supplies & Equipment 438,694 264,356 554,151 289,795 (3) Capital Outlay 179,498 - 100,000 100,000 (4) Total Budget $3,385,512 $4,405,011 $5,727,395 $1,322,384 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed a new Technology Support Specialist position,the reclassification of the Software Developer position to a Senior Software Developer, as well as increases for higher health premiums and performance pay adjustments. Contracted Services -Increase associated with a number of factors including increases to the cost of existing software as well as a number of new software including a new permitting and licensing system that will provide increased functionality to both staff and customers.Funding is also included for hardware and equipment to replace aging equipment and create hybrid meeting solutions for select conference rooms. Operating Supplies &Equipment -Increases due to a number of one-time equipment purchases including a significant increase for police radio replacements (first year of a 4 year replacement cycle).Additional one-time budget was included for office furniture that will alllow the department to convert unused space to office space. Capital Outlay -Increase associated with creating redundancy for the Town's internet fiber connection. The funding will be used for design and planning. 73Marana Town Council Regular Meeting April 18, 2023 Page 164 of 223 Department Summary | Development Services DEVELOPMENT SERVICES Overview To ensure that all departmental activities (Building Safety,Planning, Engineering, Environmental and Real Property)enhance and support the vision of the strategic plan by providing responsiveness to,and creating partnerships with the development community. Building Safety Division The Building Safety division is responsible for establishing the minimum requirements that safeguard public health. This is accomplished by adopting the most up-to-date technical building code and enforcement of that code through field inspection.The division collectively works with a fire service agency within the Town to administer provisions of the fire code. The goal is to provide the highest level of service and to maintain the vision of the Town,by incorporating the strategic plan into the divisions's policies and procedures whenever possible. Planning Division The Planning division is dedicated to the physical,social and economic excellence of the Town through sound professional planning practices,consistent policy advice, active public participation and superior public service to promote the welfare and quality of life of the community.Planning is responsible for administering and implementing the General Plan, the Town Code and the Land Development Code.The division provides support and recommendations to the Town Council and Planning Commission to assist each in making decisions regarding land uses and development proposals.The division processes applications for new development and redevelopment within the Town such as site plan reviews,special use requests, planned development proposals, subdivision proposals and rezoning requests to ensure compliance with Town requirements. Engineering, Environmental, and Real Property Division The Engineering, Environmental and Real Property division is responsible for addressing the infrastructure needs throughout the Town. The Engineering division provides oversight of projects to ensure that private development follows Town ordinances and engineering practices,maintains the safety of the public and the environment,recommends mitigation measures to reduce impacts from development.The division manages the floodplain and community rating system and ensures environmental compliance for private development.The division ensures the Town's compliance with state and federal mandates as well as clears public infrastructure projects.In addition, the division manages the Town real property through acquisitions, permitting, and agreements. 74Marana Town Council Regular Meeting April 18, 2023 Page 165 of 223 Department Summary | Development Services •Building Safety:Simplified permit reviews where permit technicians and coordinator complete general plan review - over-the-counter issuance. •Planning: Planning staff,collaborated with other Town departments, delivered a major update to the Land Development Code,particularly zoning regulation,that was incorporated into the Town Code by the approval of Town Council.The updated Code streamlined regulation by the comprehensive use of tables and a easy to use matrix system that helps users find information quickly, while at the same time, reduces the size of the Code. •Environmental: Updated the Town’s storm water ordinance to comply with the new MS4 Permit. •Real Property: Brought Real Property services and staff back in-house. •Development Engineering:Standardized applications,forms and checklists as well as converted them to electronic submittals and fillable forms. •Building Safety:Continue with efficiencies in digital plan review and inspections,coordinate with Technology Services on digital document management and customer submittals. •Planning: Planning staff will continuously monitor the actual implementation and use of the updated Land Development Code by the tracking of any issues or Code conflicts that arise in order to determine,if and when,any additional revisions are required.Revisions to the Code will also be brought forward as new,pertinent information is generated by the completion of studies and master plans identified in the General Plan. •Environmental: Map storm water outfalls for private development. •Real Property:Develop and make public a real property website with all of the Town’s property and conveyance documents. •Development Engineering: Streamline the permitting and inspection process. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 75Marana Town Council Regular Meeting April 18, 2023 Page 166 of 223 Department Summary |Development Services Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 33.00 35.00 36.00 1.00 % of town's FTEs 8.11% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $2,980,070 $4,479,403 $4,508,770 $29,367 Downtown Reinvestment Fund 340,673 213,700 - (213,700) (4) Total Budget $3,320,743 $4,693,103 $4,508,770 ($184,333) Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $2,447,968 $3,317,918 $3,644,713 $326,795 (1) Contracted Services 432,968 844,148 751,888 (92,260) (2) Operating Supplies & Equipment 75,661 203,537 98,534 (105,003) (3) Capital Outlay 364,146 327,500 13,635 (313,865) (4) Total Budget $3,320,743 $4,693,103 $4,508,770 ($184,333) 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to the transfer and reclassification of the Town Engineer position to a Floodplain Manager position from the Public Works Department, and to higher health premiums and performance pay adjustments. Contracted Services -Prior year amount included additional capacity for 3rd-party plan review on call services.The reduction is primarilly associated with an anticipated reduction for such services as the department is optimistic of recruiting vacant positions as development cools down next year. Operating Supplies &Equipment -Prior year amount included one-time funding for furniture and equipment for the new positions and additional one-time purchases of equipment that will increase the efficiency of reviews for existing staff. Capital Outlay -Prior year amount included funding for the purchase of two vehicles for the new positions as well as carry over capacity for the completion of the Marana Re- alignment project funded by the Downtown Reinvestment Fund.Remaining funding is available for compliance with ADEQ requirements. 76Marana Town Council Regular Meeting April 18, 2023 Page 167 of 223 Department Summary | Economic Development and Tourism •Tourism Master Plan Request For Proposal ready to launch. •Redesigned and updated DiscoverMarana.org website. •Launched Ritz-Carlton three-part TV short stories campaign. •Attracted Luke Dealership,American Furniture,Tucson Medical Center,Shamrock, and Fry's to the Town. •Began discussions with master developer for the downtown main street project. •Work with the Ritz-Carlton to develop summer attraction campaign for conferences. •Migrate DiscoverMarana.org to new operating system with complete redesign and rebrand. •Develop new, innovative marketing campaigns for the Town's assets. •Work with developer of Marana Main Street to create conceptual master plan and identify first project to launch. •Continue to recruit, retain, and expand retail, commercial, and industrial tenants to the Town. OFFICE OF ECONOMIC DEVELOPMENT AND TOURISM Overview To provide clear direction and coordination of economic development and tourism activities in Marana by the building of public/private sector partnerships to attract and retain a diverse business and employment base,support new local businesses,develop amenities and attractions to create a world class destination and provide a high quality workforce. To ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to internal and external customers by the creation of those partnerships. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 77Marana Town Council Regular Meeting April 18, 2023 Page 168 of 223 Department Summary | Economic Development and Tourism Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 3.50 3.50 3.50 - % of town's FTEs 0.79% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $291,362 $315,461 $326,774 $11,313 Bed Tax Fund 291,197 561,333 639,816 78,483 (2) Downtown Reinvestment Fund 2,603 425,000 425,000 - PAG - Econ & Tourism 15,229 17,501 - (17,501) Total Budget $600,391 $1,319,295 $1,391,590 $72,295 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $355,037 $402,711 $406,315 $3,604 (1) Contracted Services 226,969 813,681 831,090 17,409 (2) Operating Supplies & Equipment 3,156 2,410 2,410 - Capital Outlay 15,229 17,501 - (17,501) (3) Restricted Budget - 82,992 151,775 68,783 (4) Total Budget $600,391 $1,319,295 $1,391,590 $72,295 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to performance pay adjustments,offset by lower health premiums as a result of employee benefit elections. Contracted Services -Increase primarily attributed to higher tourism related advertising costs from the Bed Tax Fund. Capital Outlay -Prior year amount included for the completion and installation of the TABY grant related artwork at the downtown roundabout. Restricted Budget - Restricted funding programmed to balance the Bed Tax Fund. 78Marana Town Council Regular Meeting April 18, 2023 Page 169 of 223 Department Summary | Police •Achieved reaccreditation for the 4th year. •Completed the Communications Renovation and Console project. •Implemented a Force Commander Program increasing manegerial oversight on swings and midnight shifts. •Implemented a Chaplain Program. •Initiated No Belt Required (NBR) defensive tactics training for officers. •Maintain or exceed department clearance rates for crimes of violence as compared to the previous year. •Maintain or exceed department clearance rates for property crimes as compared to the previous year. •Improve our ranking on the safest cities in Arizona list from our 2022 ranking. •Maintain response times with established criteria. POLICE Overview The mission of the Marana Police Department (MPD)is to provide unparalleled service and unwavering protection to every person in the Town of Marana and to do so with uncompromised integrity.We are committed to becoming the most well respected police department in the State of Arizona. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 79Marana Town Council Regular Meeting April 18, 2023 Page 170 of 223 Department Summary | Police Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 127.00 133.00 139.00 6.00 % of town's FTEs 31.30% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $15,517,918 $25,308,683 $22,530,049 ($2,778,634)(1) Grants & Contributions Fund 1,426,241 767,149 1,190,336 423,187 (5) RICO Fund 90,593 87,500 112,500 25,000 Police Impound Fund 32,349 34,727 25,000 (9,727) Total Budget $17,067,101 $26,198,059 $23,857,885 ($2,340,174) Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $14,709,758 $22,939,458 $20,132,321 ($2,807,137)(1) Contracted Services 521,157 673,821 814,877 141,056 (2) Operating Supplies & Equipment 1,502,796 1,551,072 2,012,067 460,995 (3) Capital Outlay 333,390 1,033,708 898,620 (135,088) (4) Total Budget $17,067,101 $26,198,059 $23,857,885 ($2,340,174) 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Prior year amount included a one-time $6 million contribution into the department's pension fund to reduce the unfunded liability by about one third. The current year amount includes a one-time $1.2 million contribution to eliminate the Dispatcher's pension liability.Funding is also included for five new Police Officer positions, one Asset Management Specialist position and performance pay adjustments. Contracted Services -Increase attributed for budget capacity to expend Smart &Safe funding for officer continuing education and training,as wells as anticipated increases for jail costs and increased costs for vehicle maintenance. Operating Supplies &Equipment -Increase attributed for budget capacity to expend Smart &Safe funding for officer equipment related needs and for a number of factors including increased fuel costs and other related operating costs associated with the addition of the six new positions,as well as increased vehicle replacement charges as part of the Town's replacement program. 80Marana Town Council Regular Meeting April 18, 2023 Page 171 of 223 Department Summary | Police 4 5 Grants &Contributions Fund -Funding is associated with a number of grant awards that help fund several Police Department programs.Capacity is allocated based on known award amounts and may be adjusted during the fiscal year as grants are renewed or if new grants and grant allocations are made available by grantors. Capital Outlay -Budget capacity includes funding for vehicle purchases for the five new officer positions as well as carry over funding from prior year unfullfilled vehicle orders as the Town continues to deal with supply chain disruptions and potential delivery delays. 81Marana Town Council Regular Meeting April 18, 2023 Page 172 of 223 Department Summary | Courts •Successfully implemented remote hearing options increasing accessibility for all persons interacting with the court. •Updated the court website to improve ease of navigation and resources provided. •Continued to explore possible transition to paperless court files, increasing efficiency and decreasing duplication of work. •Implemented procedures to ensure accurate reporting of criminal history information at the state level. •Implemented review hearings to gain timely compliance with diversion and probation requirements. •Continue exploration of transition to paperless court files. •Obtain LiveScan terminal to ensure compliance with new fingerprinting requirements under ARS 41- 1750. •Implement annual training for judges pro tempore. COURTS Overview Marana Municipal Court adjudicates civil and criminal traffic,Town ordinance,and criminal misdemeanor offenses that occur within the Town limits,as well as issuing civil orders of protection and injunctions against harassment.The mission of Marana Municipal Court is to provide a forum for the fair,impartial,and efficient adjudication of those violations in an environment that is respectful and safe for all who interact with the justice system. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 82Marana Town Council Regular Meeting April 18, 2023 Page 173 of 223 Department Summary | Courts Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 14.00 14.00 14.00 - % of town's FTEs 3.15% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $1,120,725 $1,248,115 $1,326,710 $78,595 JCEF Fund 2,424 131,805 131,805 - Fill the Gap Fund - 34,500 34,500 - Local Technology Fund 238,249 78,000 78,000 - (3) Total Budget $1,361,398 $1,492,420 $1,571,015 $78,595 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $1,024,023 $1,138,915 $1,191,910 $52,995 (1) Contracted Services 108,816 206,600 230,800 24,200 (2) Operating Supplies & Equipment 14,099 146,905 148,305 1,400 Capital Outlay 214,460 - - - (3) Total Budget $1,361,398 $1,492,420 $1,571,015 $78,595 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to higher health care premiums and performance pay adjustments. Contracted Services -Increase is primarily attributed to higher anticipated for public defender services. Capital Outlay -The FY2022 amount represents the one-time contribution of funding from the Local Technology Fund toward the construction of the Court Jury Room addition. Budget capacity is included in FY2024 for unanticipated technology needs and training reflected under contracted services. 83Marana Town Council Regular Meeting April 18, 2023 Page 174 of 223 Department Summary | Public Works •Developed online traffic data platform with the University of Arizona. •Pavement Management Program. The Town is completing the preservation of 55 lane miles. •Replaced expansion joint on Thornydale bridge crossing Cañada del Oro including adjacent median improvements. •Completed drainage improvements and electrical upgrades at the Marana Municipal Center and along Civic Center Drive. •Upgraded the interior lights in Marana Municipal Center Building A to LED. •Complete the Town of Marana Transportation Master Plan. •Implement the Pavement Management Projects. •Participate in the development of a new Town of Marana Facilities Master Plan. •Expand traffic monitoring and implementation of traffic signal performance measures. •Implement the CIP projects on time,on budget and to the satisfaction of customers and stakeholders. PUBLIC WORKS Overview The Public Works Department is committed to providing the highest level of service and showcase Marana’s high standard of excellence while planning, designing, constructing, operating,and maintaining safe and reliable infrastructure for the community.The department strives to spend taxpayer funds judiciously,execute cost-effective designs,and employ innovative ways to operate,improve,maintain,and enhance public facilities,roadways,bridges,sidewalks,ADA ramps,drainage-ways,landscaping,traffic signals,street lights, pavement markings,and Town fleet in an efficient manner and,subsequently,improve the quality of life in the Town. The airport which is a division of Public Works is presented as a separate department summary. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 84Marana Town Council Regular Meeting April 18, 2023 Page 175 of 223 Department Summary | Public Works Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 57.00 61.00 62.00 1.00 % of town's FTEs 13.96% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $5,337,066 $9,927,376 $11,982,114 $2,054,738 (5) Highway User Revenue Fund 2,834,852 4,834,644 5,016,668 182,024 (6) South Benefit Area Impact Fee 437,803 9,481,439 6,860,201 (2,621,238) (7) Northwest Benefit Area Impact Fee 8,382 1,311,588 1,291,472 (20,116) (7) Transportation Fund 970,294 25,356,356 26,770,506 1,414,150 (7) Pima Association of Governments - 740,250 9,772,250 9,032,000 (7) 1/2 Cent Sales Tax - 12,000,000 57,645,784 45,645,784 (7) Other Agency 474,891 8,288,533 17,516,647 9,228,114 (7) Regional Transportation 1,351 7,300,000 13,500,000 6,200,000 (7) Northeast Benefit Area Impact Fee 72,747 131,681 77,238 (54,443) (7) Other Capital Projects Fund 70,894 532,649 1,517,448 984,799 (7) Total Budget $10,208,280 $79,904,516 $151,950,328 $72,045,812 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $4,135,657 $5,377,101 $5,711,546 $334,445 (1) Contracted Services 3,205,473 4,782,449 5,663,274 880,825 (2) Operating Supplies & Equipment 553,460 790,446 780,943 (9,503) Capital Outlay 2,313,064 68,353,020 139,193,065 70,840,045 (3) Debt Service 626 1,500 1,500 - Restricted Budget - 600,000 600,000 - (4) Total Budget $10,208,280 $79,904,516 $151,950,328 $72,045,812 1 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to higher health premiums, performance pay adjustments as well as the addition of of a new custodian position needed for the maintenance of Town facilities and a new Business Process Analyst position that will assist with systems implementation and maintenance.The budget was also impacted by the transfer of the Town Engineer position to the Development Services department where it was reclassified as a Floodplain Manager position. 85Marana Town Council Regular Meeting April 18, 2023 Page 176 of 223 Department Summary | Public Works 2 3 4 5 6 7 Restricted Budget -Costs in this line item are associated with restricted contingency items in the Highway User Revenue Funds such as emergency road repair,storm damage repairs and $400,000 in restricted funding for the Ina Road Bridge project that has not yet been reconciled and closed out by the Arizona Department of Transportation. General Fund -Increase is associated with the personnel and benefits changes noted above as well as inflationary costs,a number of maintenance and replacement costs, and capital projects including the emergency MMC generator upgrade and a roof replacement at the MOC.These latter projects were carried over from the prior fiscal year and allocated additional budget capacity based on updated estimated costs. Highway User Revenue Fund -Increase is primarily associated with a one-time request to perform a town-wide roadway pavement preservation assessment as part of the Town's five year pavement preservation program.A similar study was performed approximately four years ago. Remaining Funds -Funding is programmed from several sources for a number of ongoing and new projects,including the Tangerine Widening and the Marana Community Center and Aquatics Complex. For more details please refer to the Town's Capital Improvement Plan section in this document. Contracted Services -Increase is primarily attributed to a number of facility related one- time projects,including cooling tower maintenance,furniture repairs,aging equipment replacement,and a remodel of the front desk receptionist area at MMC building A.In addition the increase was also impacted by higher costs for goods and services.Finally, funding was carried over from the prior year for the completion of the Transportation Plan and the Facilities Master Plan. Capital Outlay -Increases are associated with a number of new and ongoing projects including the Marana Community Center and Aquatics Complex project and multiple transportation projects.Please refer to the separate Capital Improvement Plan section in this document for more details on all capital projects. 86Marana Town Council Regular Meeting April 18, 2023 Page 177 of 223 Department Summary | Parks & Recreation •Began the design process for the new Marana Community Center and Aquatics Complex.The project team was assembled consisting of Abacus as the Project Manager, Architekton as the design firm, and Chasse Building Team to provide pre-construction services. •Completed the restoration of the Pole Barn at Heritage River Park. The project was completed in time for use at the October 2022 Fall Festival. •The Parks and Recreation Department's Marana Pool 50th Jubilee celebration of the pool's 50th anniversary was selected by Aquatics International Magazine as the winner of the Best Programming award in the Best of the Best of Aquatics 2022 Award Program. •Received two Arizona Parks and Recreation state awards.Winning entries were:1.)Founders Day - Cultural Program Award 2.) El Rio Preserve – Natural Resource Award. •In 2023,finalize the long awaited completion of the CalPortland portion of the Shared Use Path.This 1.8 mile section will connect North Marana to the entire Shared Use Path and will continue to increase visitation to Marana’s seven properties located along the Santa Cruz River. •Open the new Saguaro Bloom Community Park,which will contain two playgrounds,a dog park, lighted tennis and basketball courts, walking paths, and open turf area. •Work to complete 3 CIP projects in the El Rio Recreation Area.The largest of the projects will be to add depth as well as material to prevent seapage to the lake.The goal of this project is to create a deeper,healthier body of water which will create a more welcoming environment for wildlife as well as for visitors to this popular amenity.Other projects in this area include constructing a Disc Golf course to replace the previous course which was washed away when the Santa Cruz breached and created the area that is now filled with water.The final project will contruct a parking lot to be used primarily by users of the disc golf course, but that will also provide an additional access point to the Shared Use Path. PARKS & RECREATION Overview The Town of Marana Parks and Recreation department is dedicated to developing and implementing quality parks,trails,and leisure services for our community with a proud commitment to excellence,safety,and sustainability. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 87Marana Town Council Regular Meeting April 18, 2023 Page 178 of 223 Department Summary | Parks & Recreation Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 53.00 55.00 58.00 3.00 % of town's FTEs 13.06% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $5,728,186 $8,390,053 $8,492,935 $102,882 (1) Highway User Revenue Fund 359,989 524,050 482,150 (41,900) (4) Park Impact Fee Fund 55,317 3,440,333 5,187,593 1,747,260 (4) Other Agency Capital Projects 31,713 - - - (5) Total Budget $6,175,205 $12,354,436 $14,162,678 $1,808,242 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $3,412,307 $4,195,556 $4,712,030 $516,474 (1) Contracted Services 849,201 1,485,447 1,369,506 (115,941) (2) Operating Supplies & Equipment 1,517,574 1,943,425 1,906,882 (36,543) (3) Capital Outlay 396,123 4,730,008 6,174,260 1,444,252 (4) Total Budget $6,175,205 $12,354,436 $14,162,678 $1,808,242 1 2 3 4 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to three new positions that will enhance recreation programming and provide additional support for parks maintenance as well as higher health premiums and performance pay adjustments. Contracted Services -Decrease is primarily attributed to the completion of the resurfacing of the Heritage Park Splash Pad in the prior fiscal year offset by a one-time funding request for parking lot treatments. Operating Supplies &Equipment -Decrease is primarily attributed to the one-time purchase of a Christmas tree,offset by higher utility costs,one time requests to resurface basketball and tennis courts and increased vehicle replacement charges. Capital Outlay -Several projects have capacity either for design or construction in the current fiscal year including the El Rio Golf Course,the Gladden Farms Baseball Fields,the Honea Heights Park,East,as well as carry over capacity for the ongoing Santa Cruz Shared Use Path at CalPortland project.Also included are vehicle and equipment purchases,some of which were completed in the prior year resulting in decreases in the Highway User Revenue fund. 88Marana Town Council Regular Meeting April 18, 2023 Page 179 of 223 Department Summary | Parks & Recreation 5 Other Agency Capital Projects - FY2022 actual expenses were primarily associated with the Marana Community Center and Aquatics Complex project which has since been moved to the Half-Cent Sales Tax fund under the Public Works Department. 89Marana Town Council Regular Meeting April 18, 2023 Page 180 of 223 Department Summary | Community and Neighborhood Services •Adopted the 5-Year Consolidated Plan for the Town's own Community Block Grant Program. •Adopted the Citizen Partcipation Plan for the Town's own Community Block Grant Program. •Established a program for graffiti abatement within the Town. •Begin operating the new Town run CDBG program as a direct recipient from HUD. •Expand awarness on importance for rabies vaccinations and requirement for dog licensing. •Creation of Urban Camping protocal and reporting program. •Create recycling opportunities for various household waste items. COMMUNITY AND NEIGHBORHOOD SERVICES Overview Improving the quality of life for our residents and neighborhoods is the primary goal for Community and Neighborhood Services.Engaging the community in ongoing dialogue provides opportunities for the public and private sectors to:identify, refine and articulate needs;cooperatively problem-solve; collaboratively work to develop viable solutions to address needs;measure outcomes and celebrate successes; communicate regularly and clearly through relationships established by mutual trust and a shared vision. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 90Marana Town Council Regular Meeting April 18, 2023 Page 181 of 223 Department Summary | Community and Neighborhood Services Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 10.00 10.60 10.60 - % of town's FTEs 2.39% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 General Fund $1,125,651 $1,302,824 $1,319,486 $16,662 (1) Comm. Development Block Grant 66,674 180,000 260,000 80,000 (3) Revolving Affordable Housing Fund 10,411 87,435 105,000 17,565 (2) Total Budget $1,202,736 $1,570,259 $1,684,486 $114,227 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $872,711 $944,545 $1,000,595 $56,050 (1) Contracted Services 183,061 328,840 307,905 (20,935) (2) Operating Supplies & Equipment 146,964 296,874 372,486 75,612 (3) Restricted Budget - - 3,500 3,500 Total Budget $1,202,736 $1,570,259 $1,684,486 $114,227 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to higher health premiums and performance pay adjustments. Contracted Services -Prior year included one-time funding for consulting services associated with the creation of a consolidated CDBG plan.This reduction was offset by increased funding in the Revolving Affordable Housing Fund that may be used for impact fees and development fees for low income residents. Operating Supplies &Equipment -Increase is primarily attributed the Town's anticipated receipt of direct federal funding of CDBG grant awards.This will be the first year the Town will be receiving a direct award from the federal government.In prior years,funding at lower amounts was passed through Pima County to the Town. 91Marana Town Council Regular Meeting April 18, 2023 Page 182 of 223 Department Summary | Water •Replaced approximately 320 meters as part of the aging meter program. •Continued to maintain high levels of customer service and water system reliability during the global COVID-19 pandemic. •Completed the construction of the Tangerine W+ to X-Zone Booster Station. •Continued implementation of the asset management program and utilization of Cartegraph. •Recharged approximately 825 acre feet of treated effluent in FY2021-22 (ongoing). •Continue meter replacement program to replace 600 - 800 meters. •Complete construction of the Marana Park Reservoir and Equipping Marana Park Well. •Complete Impact Fee Study. •Complete Water Master Plan. •Complete implementation of new customer information system including new customer portal. WATER Overview Marana Water is committed to providing our customers with safe,reliable, efficient water and water reclamation services through utilization of effective industry practices,innovative technology,and the strategic use of water resources.We have an obligation to make sure that our residential customers,business customers and other public entities such as our schools,medical facilities and parks have reliable access to the water they need. Marana is committed to this mission and is taking proactive steps to achieve it. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 92Marana Town Council Regular Meeting April 18, 2023 Page 183 of 223 Department Summary | Water Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 31.60 34.00 35.00 1.00 % of town's FTEs 7.88% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Water Operating Fund $7,253,664 $9,285,022 $10,084,638 $799,616 (1) Water Capital Fund 736,648 10,740,052 6,408,398 (4,331,654) (4) Water Infrastructure 236,208 11,934,485 8,493,676 (3,440,809) (4) Renewable Resources Fund 1,144,254 5,418,968 11,790,954 6,371,986 (4) Total Budget $9,370,774 $37,378,527 $36,777,666 ($600,861) Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $2,307,557 $3,202,451 $3,544,061 $341,610 (1) Contracted Services 2,156,460 2,021,391 2,421,501 400,110 (2) Operating Supplies & Equipment 2,267,668 2,700,504 2,812,613 112,109 (3) Capital Outlay 2,244,305 27,360,151 25,427,278 (1,932,873) (4) Debt Service 394,784 1,894,030 2,572,213 678,183 (5) Restricted Budget - 200,000 - (200,000) (6) Total Budget $9,370,774 $37,378,527 $36,777,666 ($600,861) 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to higher health premiums, performance pay adjustments and for the addition of a new Water Construction Inspector.Budget capacity was also added for a term limited temporary Billing Specialist. These positions will help continue to provide quality service to customers and deal with the high volume of work in inspections Contracted Services -Increase is primarily due to the inclusion of a potable water reuse study and the renewal of a rate and fee study that was last performed approximately 4 years ago. Both studies are budgeted in the Water Operating Fund. Operating Supplies &Equipment -Increase is primarily attributed to higher electricity costs.Funding is also included for water conservation partnerships in the event grant funding becomes available for such programs during the fiscal year. 93Marana Town Council Regular Meeting April 18, 2023 Page 184 of 223 Department Summary | Water 4 5 6 Debt Service -Increase is due to budget capacity toward debt issuance costs to provide financing toward the purchase of renewable water resources.Impact fees have not yet been collected to cover the full budgeted amounts.Staff will consider additional financing methods as water resource availability is determined. Restricted Budget -Prior year funding included emergency water hauling due to a possible well failure which would require the hauling of water in order to provide service to existing customers.The department is currently constructing a water line that will eliminate the need to haul water to that location. Capital Outlay - A number of projects are included such as the Northwest Recharge and Recovery Distribution System (NWRRDS)and the Marana Park Reservoir and Well as well as impact fee funding capacity if the opportunity arises to make new renewable water acquisitions.The department has also secured WIFA loans to help pay for some of the capital projects.A significant portion of these loans is forgivable (i.e.$4 million of $5.5 million to be borrowed). For more details please refer to the Town's Capital Improvement Plan in this document. 94Marana Town Council Regular Meeting April 18, 2023 Page 185 of 223 Department Summary | Water Reclamation •Continued to work with local,state,and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system. •Completed the cleaning,CCTV,and manhole inspections of one quarter of the sanitary sewer conveyance system (~20 miles). •Completed 60% design of 2nd Screw Press at the Marana WRF. •Completed 30% design of Rillito Vista Lift Station Upgrades. •Awarded the Arizona Water Association Sanitary Sewer System of the Year. •Successfully complete the design of the Sewer Conveyance System Project (Design/Build) in North Marana. •Successfully complete the design and construction of the 2nd Screw Press Project and the Marana WRF. •Clean,CCTV,and perform manhole inspections of the next quarter in the rotation of the sanitary sewer conveyance system (~20 miles). •Continue to work with local,state,and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system. •Continue to implement the asset management program utilizing a Computerized Maintenance Management System (CMMS)- Cartegraph,as well as implementation of GIS tools to track Manhole Inspections and Vector Control Treatments. WATER RECLAMATION Overview Marana Water is committed to providing our customers with safe,reliable, efficient water and water reclamation services through utilization of the effective industry practices,state of the art technology,and the sustainable use of water resources. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 95Marana Town Council Regular Meeting April 18, 2023 Page 186 of 223 Department Summary | Water Reclamation Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 7.00 8.00 8.00 - % of town's FTEs 1.80% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Water Reclamation Operating Fund $2,796,258 $3,531,393 $3,433,415 ($97,978)(5) Water Reclamation Capital Fund 274,962 9,468,962 10,060,241 591,279 (4) Water Reclamation Impact (Post SB)609,289 45,200 8,407,479 8,362,279 (4) Total Budget $3,680,509 $13,045,555 $21,901,135 $8,855,580 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $596,579 $761,501 $751,422 ($10,079)(1) Contracted Services 1,023,782 1,447,983 1,264,700 (183,283) (2) Operating Supplies & Equipment 384,259 381,511 438,012 56,501 (3) Capital Outlay 867,052 9,587,562 18,580,020 8,992,458 (4) Debt Service 808,837 866,998 866,981 (17) Total Budget $3,680,509 $13,045,555 $21,901,135 $8,855,580 1 2 3 4 5 Budget Notes and Significant Changes Personnel &Benefits -Funding is included for performance pay adjustments and higher health premiums.These increases are offset by lower overtime and shift costs,as well as lower benefits costs associated with employee benefit elections. Contracted Services -Decrease is attributed to prior year one-time and ongoing system repairs,upgrades and rehabilitation that were completed and will help ensure the continued and uninterrupted system operations. Capital Outlay - A number of ongoing projects are included in the FY2024 budget including the North Marana Sewer Interceptor Expansion and a second screw press for the water reclamation plant.For more details please refer to the Capital Improvement Plan. Impact fee funding was made available Water Reclammation Plant, Phase II design. Water Reclamation Operating Fund -Increases for salaries and operating costs,were offset by lower maintenance costs. Operating Supplies & Equipment - Increase is attributed to higher operational costs, inlcuding electricity consumption, as the plant is processing greater quantities of waste water, in line with the increased customer base. 96Marana Town Council Regular Meeting April 18, 2023 Page 187 of 223 Department Summary | Airport •Applied for air traffic control tower environmental assessment (FAA-Grant). •Applied to replace existing AWOS with AWOS III P/T (FAA-Grant). •ALP Update to reflect Runway 30 Safety Mitigation Project, ATCT Siting Study, and Land Releases (ADOT-Grant). •Awarded East Hangar Apron Reconstruction ADOT Grant. •Apply for Air Traffic Control Tower, Design (FAA Grant). •Apply for Security Fence 4,000 LF, Design & Construction (FAA AIG). •Airport Drainage Study (ADOT Grant). •East Hangar Apron Reconstruction Phase 2, Construction (ADOT Grant). AIRPORT Overview The Airport Department provides the community with a valuable general aviation air transportation resource that is part of the National Air Transportation System and enhances and promotes the aviation industry for the community while maintaining the highest level of safety and professional customer service.The department also markets and leases airport land for aviation related businesses and development. Fiscal Year 2022-23 Accomplishments Fiscal Year 2023-24 Goals & Objectives 97Marana Town Council Regular Meeting April 18, 2023 Page 188 of 223 Department Summary | Airport Staff Summary FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Full-time Equivalents 3.00 4.00 4.00 - % of town's FTEs 0.90% Expenditures By Fund FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Airport Operating Fund $460,185 $629,423 $647,162 $17,739 Airport Capital Fund 613,913 5,541,436 7,635,253 2,093,817 (3) Total Budget $1,074,098 $6,170,859 $8,282,415 $2,111,556 Expenditures by Category FY2022 Actual FY2023 Adopted FY2024 Recommended Change FY2023 to FY2024 Personnel & Benefits $242,054 $303,228 $324,362 $21,134 (1) Contracted Services 171,645 243,215 254,950 11,735 (2) Operating Supplies & Equipment 56,486 63,400 67,850 4,450 Capital Outlay 603,913 5,561,016 7,635,253 2,074,237 (3) Total Budget $1,074,098 $6,170,859 $8,282,415 $2,111,556 1 2 3 Budget Notes and Significant Changes Personnel &Benefits -Increase primarily attributed to higher health premiums and performance pay adjustments. Contracted Services -The increase is primarily associated with increased funding for ongoing facility and vehicle maintenance. Capital Outlay -Funding is for a number of airport related capital projects including the continuation of the multi-year Control Tower project.The Town's estimated match for the current fiscal year of approximately $664,000 is budgeted as a transfer out from the General Fund. 98Marana Town Council Regular Meeting April 18, 2023 Page 189 of 223 CAPITAL IMPROVEMENT PLAN 99Marana Town Council Regular Meeting April 18, 2023 Page 190 of 223 100Marana Town Council Regular Meeting April 18, 2023 Page 191 of 223 CAPITAL IMPROVEMENT PLAN Fiscal Year 2023 – 2024 Recommended Plan Overview The Fiscal Year 2023-2024 recommended Capital Improvement Plan (CIP) forecasts the Town’s capital investments over a five-year period. Capital investments involve major Town projects that have at least a five year useful life and at least a $100,000 total project budget. The CIP is both a fiscal and planning device that allows the Town to inventory and monitor all capital project costs, funding sources, departmental responsibilities, and timing schedules. Each year the CIP is reviewed within the context of ongoing Town, county, state, and federal planning programs and policies as well as the Town’s General and Strategic Plans. Capital improvements may include new construction or an expansion, upgrade, replacement, or other addition designed to improve, conserve, or maintain the value of Town assets or enhance service capacity and/or visual environment. At any given time, the Town has numerous capital projects in various stages that include the following: project planning, site selection, right-of-way acquisition, public hearing, utility relocation, site preparation, project agreement preparation, design, construction, and inspection. The first year of the CIP, along with any carry-forward of funds from the prior fiscal years, comprise the total budget for each CIP project beginning July 1 of the new fiscal year. The remaining four years of the CIP serve as a financial plan for capital investments. The five-year financial plan is reviewed and updated each year, and the Mayor and Council adopt the capital budget and the five-year financial plan after recommendations from staff and the public. The CIP committee met during the budget cycle to prioritize all requested CIP projects. The resulting recommendations were presented to the Town Council on March 13, 2023 at the Town Council retreat. Funding Sources The CIP presented incorporates a diverse financing plan. The plan not only utilizes development fees to ensure that new development is paying for cost associated with growth, but also includes funds from the General Fund that allow existing residents to contribute to the many projects that are planned. This is an important balance to maintain when a variety of projects are constructed which will benefit all residents of the community. Proceeds used for the various capital improvements projects may include: • Development related impact fees • Transportation sales tax funds (75% of the Town’s construction sales tax dollars are dedicated for transportation improvements) • Intergovernmental sources including: State of Arizona, Pima Association of Governments (PAG), Regional Transportation Authority (RTA) • Water and sewer utility revenues • Water Infrastructure Financing Authority (WIFA) loans or other bond financing • Various grant and third-party contributions • General Fund revenues and reserves 101Marana Town Council Regular Meeting April 18, 2023 Page 192 of 223 As shown by the following chart, the largest single CIP funding source comes from bond or loan proceeds at $64.0 million. The proceeds will help ensure the timely construction of a number of projects that have dedicated funding sources, including the half cent sales tax and impact fees, but lack the cash flow needed to complete the projects in the planned timeframe. Planned projects include the Marana Community Center and Aquatic Complex and the expansion and rehabilitation of critical water and sewer infrastructure projects, including potential water resource acquisitions. Intergovernmental revenues are the second largest funding source at $48.2 million. They contain HURF and other agency type funds, including funding received from the State of Arizona to be used for the Tangerine Road widening project and from possible state and federal aviation capital improvement grants. Developer Fees are another large source in the fiscal year 2023-2024 CIP at $29.7 million. These are impact fee revenues associated with construction and development of new or expanded road, park, water, and sewer related infrastructure. The Transportation Fund accounts for $26.4 million of capital project funding. This funding source provides revenues for the majority of the Town’s road infrastructure projects and the reconstruction of neighborhood subdivisions. The American Rescue Plan Act (ARPA) was signed into law on March 11, 2021. Among the provisions was $350 billion to help states, counties, cities and tribal governments mitigate the effects of COVID-19 and make meaningful investments into the community. Under ARPA regulations the Town claimed all $16.4 million as lost revenues in the General Fund and subsequently decided to expend this one-time funding for water and sewer infrastructure projects. On October 19, 2021, the Town of Marana passed ordinance No. 2021.022, increasing the local sales tax rate from 2.0% to 2.5% to help fund the design and construction of a new Community Center and Aquatic Complex. The Town has programmed $57.6 million for fiscal year 2023-2024, a portion of which will likely be carried over to the following fiscal year. Funding for the construction of this project will consist of mostly bond proceeds along with $7.6 million in anticipated sales taxes. General Fund, $5.3M, 3% Intergovernmental, $48.2M, 25% Development Impact Fees, $29.7M, 15% Other, $1.5M, 1% Transportation Fund, $26.4M, 13%1/2 Cent Sales Tax Fund, $7.6M, 4% Bond/Loan Proceeds, $64.0M, 33% American Rescue Plan Funds, $10.4M, 5% Utility Revenues, $2.8M, 1% CIP Funding Sources $195.9 Million 102Marana Town Council Regular Meeting April 18, 2023 Page 193 of 223 Capital Improvement Plan Summary The cumulative five-year CIP for the Town of Marana totals $404.5 million from FY2024 through FY2028. The chart below shows the breakdown by CIP category for the five-year period with Road Infrastructure being the largest of the categories at $151.3 million, and Parks and Public Goods related projects the second largest at $73.7 million. The recommended fiscal year 2023-2024 CIP totals $195.9 million and is approximately 61% of the recommended annual budget. Road Infrastructure encompasses the largest portion at $76.0 million. Parks and Public Goods projects are the second largest at $65.1 million. A breakdown is shown below. A detailed summary of all CIP projects encompassed in the Town of Marana’s five-year CIP program can be found in the following table. Airport, $50.5M, 13%Buildings, $4.6M, 1%Parks & Public Goods, $73.7M, 18% Road Infrastructure, $151.3M, 37% Water, $65.4M, 16% Water Reclamation, $59M, 15% 5-Year CIP (FY2024-2028) $404.5 Million Airport, $7.6M, 4%Buildings, $3.6M, 2% Parks & Public Goods, $65.1M, 33% Road Infrastructure, $76.0M, 39% Water, $23.6M, 12% Water Reclamation, $19.9M, 10% FY2024 CIP by Category $195.9 Million 103Marana Town Council Regular Meeting April 18, 2023 Page 194 of 223 FISCAL YEAR 2023-2024 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PLAN Project Name 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 Grand Total ADA Compliance Program 300,000 200,000 200,000 700,000 Adonis Road Extension Phase 2 2,600,000 2,600,000 Airport Control Tower, Construction 12,000,000 12,000,000 Airport Control Tower, Design 1,300,000 1,300,000 Airport Control Tower, EA 301,000 301,000 Airport Control Tower, Siting Study 47,989 47,989 Airport Drainage Study 400,000 400,000 Airport NW Well Rehabilatation 140,000 140,000 Airport Security Fence 323,962 323,962 Airport Southeast Well Site Upgrade 75,000 600,000 675,000 Avra Valley Rd, Overlay, FY2024 2,000,000 2,000,000 AWOS Replacement 51,105 51,105 B-Zone Booster and Transmission Line 381,002 4,032,276 4,413,278 B-Zone Reservoir 65,250 552,450 617,700 CAP Subcontract - NIA Reallocation 215,500 215,500 215,500 646,500 Continental Reserve 24-inch Tie-in 2,400,165 501,085 2,901,250 C-Zone Booster 192,188 1,627,187 1,819,375 Dove Mountain Blvd & Moore Rd Signal, North 740,250 740,250 East Apron Reconstruction Ph-1, Construct 2,055,000 2,055,000 East Apron Reconstruction Ph-1, Design 29,016 29,016 East Apron Reconstruction Ph-2, Construct 2,250,000 2,250,000 East Tangerine, Segment 1 Pipeline, Upsizing 2,594,246 2,594,246 El Rio Disc Golf 262,695 262,695 El Rio Preserve Expansion 425,000 425,000 El Rio Recreation Area Parking Lot 26,557 26,557 Gladden Farms Baseball Fields 1,162,654 1,162,654 Hartman Booster Station Electrical Upgrade 220,000 220,000 Heritage Park Water Plant 315,741 2,506,191 2,506,191 5,328,123 Honea East Well Upgrade 22,875 193,675 216,550 Honea Heights Emergency Sewer Program 75,000 75,000 75,000 75,000 75,000 375,000 Honea Heights Park, East 132,700 850,000 982,700 Integrated Water Resources Plan and DAWS 187,440 187,440 Land Acquisition of State Land 323,962 323,962 104Marana Town Council Regular Meeting April 18, 2023 Page 195 of 223 FISCAL YEAR 2023-2024 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PLAN Project Name 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 Grand Total LED Street Lighting AZ Pavilions North 319,000 319,000 LED Street Lighting AZ Pavilions South 230,000 230,000 LED Street Lighting Near Crossroads Park 34,903 34,903 LED Street Lighting, Business Park Dr 420,000 420,000 Lon Adams Road, Reconstruction 5,785,498 5,785,498 Mandarina Community Park 700,000 700,000 Marana Community Center and Aquatic Complex 57,645,784 57,645,784 Marana Estates Improvements 200,000 200,000 200,000 200,000 200,000 1,000,000 Marana Park Reservoir 2,573,900 2,573,900 Marana Park Well 724,188 724,188 Marana Park Well, Booster, Electric Upgrade 220,000 220,000 Marana Public Safety Facility 515,948 515,948 Marana Road Traffic Interchange 6,600,000 6,600,000 Marana WRF, Screw Press 2 1,900,000 1,900,000 MMC Fiber Optic Upgrade 100,000 100,000 MMC Generator Upgrade 1,175,000 1,175,000 MMC HVAC Mechanical Systems Upgrade 100,000 1,000,000 1,100,000 MMC Interior Lighting Improvements 258,000 258,000 MMC Reception Remodel 200,000 200,000 MOC Fleet Warehouse Roof, HVAC, Replacement 500,000 500,000 MOC Generator Replacement 600,000 600,000 MOC Parking Lot Reconstruction 150,000 150,000 MOC Security Walls, New Entry Gate 540,000 540,000 Moore Road Rehabilitation, Sanders Rd to I-10 700,000 700,000 New Renewable Water Resource Acquisition 8,889,500 8,889,500 North Marana Drainage Improvements 152,070 152,070 North Marana Pavement Rehab Phase 2 550,000 550,000 North Marana Sewer Interceptor 14,979,733 14,979,733 NW Recharge, Recovery, and Delivery System 4,281,904 7,509,530 3,642,612 15,434,046 Ora Mae Harn Park Facility Expansion 400,000 400,000 Oshrin Line Replacement 275,620 140,000 415,620 Oshrin Well Rehabilatation 140,000 140,000 Palo Verde Well Rehabilatation 140,000 140,000 105Marana Town Council Regular Meeting April 18, 2023 Page 196 of 223 FISCAL YEAR 2023-2024 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PLAN Project Name 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 Grand Total Picture Rocks Interconnect 183,563 1,370,000 1,553,563 Pines Settlement Repair, FY2022 20,000 20,000 Pines Settlement Repair, FY2023 460,000 460,000 Pioneer Well Electrical Upgrade 220,000 220,000 Recharge Basins Phase II 400,476 3,604,290 4,004,766 Rillito Village Tr Drainage Improvements 17,012 17,012 Rillito Vista Lift Station Upgrade 137,575 1,000,000 1,137,575 RWY 30 Safety Mitigate Project, EA 150,000 150,000 RWY 3-21, TWY-B, Hang-6, Reconstruct, Construction 6,000,000 6,000,000 RWY 3-21, TWY-B, Hang-6, Reconstruct, Design 647,924 647,924 RWY 3-21, TWY-B, Hang-6, Reconstruct, EA 480,000 480,000 Saguaro Bloom Community Park, Phase 2 350,000 2,227,783 2,227,783 4,805,566 Sandario Well Rehabilitation 20,000 20,000 Sanders Road 24-inch Water Line 356,095 4,522,407 4,878,502 Santa Cruz Shared Use Path, at Calportland 3,752,239 3,752,239 SCADA and Integrated Telemetry 394,129 394,129 Sewer Conveyance System Rehabilitation 661,282 552,533 574,635 1,788,450 Tangerine 16-Inch with Break Tanks 560,700 100,000 4,647,260 5,307,960 Tangerine Farms Road Extension 2,800,000 19,000,000 21,800,000 Tangerine Farms Road, Irrigation Improvements 120,000 120,000 Tangerine Road Widening, Phase 2A 35,424,434 35,424,434 Tangerine Road Widening, Phase 2B 29,286,848 15,000,000 44,286,848 Tangerine Sky Park, Phase 2 196,385 1,100,000 1,296,385 Tangerine TI Improvements 2,854,709 3,500,000 6,354,709 Taxiway A Reconstruct, MITL, Design 700,000 700,000 Taxiway A Reconstruction, MITL, Construction 8,860,000 8,860,000 Taxiway C Reconstruction, Construction 2,310,000 2,310,000 Taxiway C Reconstruction, Design 190,000 190,000 Tortolita Preserve Improvements 111,079 111,079 Twin Peaks Road, Rattlesnake Pass Widening 22,922,201 22,922,201 TWY B, E, Lighting Upgrade, Constuction 1,500,000 1,500,000 TWY B, E, Lighting Upgrade, Design 150,000 150,000 106Marana Town Council Regular Meeting April 18, 2023 Page 197 of 223 FISCAL YEAR 2023-2024 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PLAN Project Name 2023-2024 2024-2025 2025-2026 2026-2027 2027-2028 Grand Total West Apron Reconstruction Ph-1, Construction 2,250,000 2,250,000 West Apron Reconstruction Ph-1, Design 877,181 877,181 West Apron Reconstruction Ph-2, Construction 7,290,000 7,290,000 WRF Phase II Design 2,900,824 18,130,145 18,130,145 39,161,114 Grand Total 195,918,369 65,997,917 71,887,966 65,724,667 4,922,260 404,451,179 107Marana Town Council Regular Meeting April 18, 2023 Page 198 of 223 OPERATING CAPITAL AND PROJECTS 108Marana Town Council Regular Meeting April 18, 2023 Page 199 of 223 109Marana Town Council Regular Meeting April 18, 2023 Page 200 of 223 Operating Capital and Projects Operating capital and projects capture costs associated with the repair and maintenance of capital assets, replacement of equipment, studies, and all other project type costs that do not result in the acquisition or construction of a capital infrastructure asset. Operating Capital and Projects Recommended Budget Town Manager Website Implementation 50,000 Total for Town Manager $50,000 Town Clerk Restricted – in the event of an unscheduled special election 60,000 Total for Town Clerk $60,000 Finance New Software for Budget report 40,000 Total for Finance $40,000 Technology Services New Permitting/Licensing System 443,530 Conference Room Hybrid Meeting Solutions 47,360 Network upgrades 190,349 Body/Vehicle Camera Storage Solutions 254,520 PCWIN Maintenance Fees 209,870 Office Space reconfiguration 50,000 Office 365 - Exchange 130,000 Computer Replacements 99,000 Police Radio Replacements (year 1 of 4-year program) 225,000 Total for Technology Services $1,649,629 Development Services Master Plan Development– per 2040 General Plan 300,000 Office Space reconfiguration 30,000 On Call 3rd Party reviews 50,000 Total for Development Services $380,000 Police Dispatcher’s Unfunded Pension Liability payoff as of 6/30/2022 report 1,172,634 Total for Police $1,172,634 110Marana Town Council Regular Meeting April 18, 2023 Page 201 of 223 Operating Capital and Projects Recommended Budget Public Works Transportation Master Plan – carry over 220,000 Facilities Master Plan – continued 125,000 MOC Exterior Painting for All Structures 75,000 Senior Center Front Desk Replacement 35,000 Furniture for Courts – carry over 22,500 Furniture Replacement for Conference Rooms 140,000 MMC Elevator Door Upgrades 135,000 MMC Server Room HVAC Upgrade – Buildings A & B 140,000 MOC Server Room HVAC Upgrade 35,000 MOC Building Insulation Upgrade 35,000 MMC 3rd Floor Balcony Tile Replacement – carry over 21,300 Total for Public Works $983,800 Parks and Recreation Recreation Management Software – carry over 45,000 Resurfacing of Basketball and Tennis Courts 54,000 Parking Lot Treatment at Wild Burro Trail 28,000 John Deere Pro Gator 2020A 93,500 Big Tex Tip Trailer 12,000 Kubota RTV 32,400 Fitness Equipment 15,000 Sod Maintenance & Removal 38,175 Total for Parks and Recreation $528,075 Water Fund Operating Rate & Fee Study 125,000 Potable Water Reuse Study 250,000 Groundwater Feasibility Study 34,987 Total for Water Operating $409,987 Water Reclamation Fund Operating Saguaro Bloom Lift Station Arc Flash Analysis 50,000 Clarifier Baffle Replacement 50,000 UV Lamp Replacement (1 bank) 45,000 UV Weir Replacement 76,500 John Deere Model 4310 Tractor Mower 68,900 Total for Wastewater Operating $290,400 111Marana Town Council Regular Meeting April 18, 2023 Page 202 of 223 Operating Capital and Projects Recommended Budget Airport Fund Operating Surveillance Cameras/Security 78,100 Strategic Marketing Plan 7,500 Total for Airport Operating $85,600 New Vehicle Purchases (Not part of replacement program) Vehicles for 5 Police Officers 450,000 Vehicle for Custodian 43,000 Vehicle for Construction Inspector - Water 70,000 Total for New Vehicle Purchases $563,000 Vehicle Replacements* Unit 125-2009 Camry Hybrid 43,500 Unit 290-2007 Ford F-350 81,500 Unit 835-2002 John Deere Model 310 Backhoe 165,000 Unit 568-2011 Chevrolet Classic Car 92,500 Unit 575-2013 Chevrolet Caprice 92,500 Unit 577-2013 Chevrolet Caprice 92,500 Unit 578-2013 Chevrolet Caprice 92,500 Unit 581-2013 Chevrolet Caprice 92,500 Unit 582-2013 Chevrolet Caprice 92,500 Unit 591-2013 Chevrolet Tahoe 92,500 Unit 595-2014 Chevrolet Tahoe 92,500 Unit 596-2014 Chevrolet Tahoe 92,500 Unit 1001-2014 Chevrolet Tahoe 94,850 Unit 1003-2014 Chevrolet Tahoe 94,850 Unit 1014-25015 Chevrolet Tahoe 92,500 Unit 1016-2015 Chevrolet Tahoe 94,850 Unit 1020-2015 Chevrolet Tahoe 92,500 Unit 1036-2017 Ford Explorer 92,500 Unit 1046-2018 Chevrolet Tahoe 92,500 Unit 574-2013 Chevrolet Tahoe 94,850 Unit 1002-2014 Chevrolet Tahoe 94,850 Unit 2056-2014 Ford F-150 Supercab 80,883 Unit 901-2000 Kohler 60KW 60 Hertz Generator – HURF 93,000 Unit 2017-2011 Ford F-450 – Water 82,000 Unit 2033-2013 Ford F-250 – Water 111,500 Unit 2035-2013 Ford F-150 – Water 53,500 Unit 836- John Deere Model 4310 Tractor Mower – Water Reclamation 68,900 112Marana Town Council Regular Meeting April 18, 2023 Page 203 of 223 Operating Capital and Projects Recommended Budget Carry-forward purchases** Unit 430-2004 Chevy Silverado Crew Cab 4x4 74,800 Unit 576-2013 Chevy Caprice 86,350 Unit 583-2013 Chevy Caprice 86,350 Unit 594-2014 Chevy Tahoe 86,350 Unit 597-2014 Chevy Tahoe 86,350 Unit 598-2014 Chevy Tahoe 86,350 Unit 1019-2015 Chevy Tahoe 86,350 Unit 1021-2015 Chevy Tahoe 86,350 Vermeer V2501D Replacement -HURF, (FY2023) 41,544 Vehicle Replacements (Units 2033-2013, F-350, 2035-2013, F150, 2017-2011, F-450) – Water, FY (2023) 247,000 Vehicle for Water Reclamation Operator II – Water, (FY2023) 43,400 Vehicles for Irrigation Control Technician and Maint. Associate III, (FY2023) 129,490 New Vehicles for 5 new police officers (FY2023) 312,800 Vehicle for New Detective Position, (FY2023) 45,400 Vehicle for Crime Scene Unit – Van, (FY2023) 90,420 Total for Vehicle Replacements $3,823,537 Grand Total $ 10,036,662 * Vehicle Replacements reflect the use of replacement dollars set aside in previous fiscal years and reflect the organization’s commitment in ensuring employees have safe and reliable vehicles and equipment needed to provide a high level of service. **Some vehicle replacements presented above were scheduled for purchase in the prior year, but a shortage of components will delay delivery by the manufacturer until fiscal year 2023-2024. Thus, the corresponding vehicles and updated budget amounts were carried forward to this year’s proposed budget. 113Marana Town Council Regular Meeting April 18, 2023 Page 204 of 223 Capital Projects A complete list of the Town’s five year Capital Improvement Plan is included in a different section of this document. The following projects and initiatives, being funded in part or in whole by the General Fund, are being considered in the 2023-2024 fiscal year budget process and are currently factored in when calculating the estimated ending fund balance for fiscal year 2023-2024. Many of these projects were included in the prior year budget and are being continued into the current year budget. Project* Description Recommended Budget MMC Reception area remodel Remodel front desk to accommodate additional staff and increase safety 200,000 El Rio Preserve Expansion To increase recreational and educational programming at El Rio Preserve 425,000 El Rio Recreation Area Parking Lot To create additional parking at the El Rio Recreation area 132,347 Marana Gateway Monument Signage Create permanent structures at key Marana roadways and intersections 200,000 Tortolita Preserve Improvements For improvements at the Tortolita Preserve trailhead 61,079 Tangerine Sky Park, Phase 2 Design for the expansion of the Park 196,385 MOC Generator Replacement Replace and upgrade aging generator 600,000 MMC Generator Upgrade Replace and upgrade aging generator to provide coverage to all electrical systems 1,175,000 MMC Interior Lighting Improvements Conversion of existing lighting to LEDs 258,000 MOC Roof & HVAC Replacement Replace aging roof and HVAC equipment 500,000 MMC HVAC Mechanical Systems upgrade Replace and upgrade aging equipment - design 100,000 MOC Security Walls & New Entry Gate Security and safety improvements at the MOC 540,000 MOC Parking Lot Reconstruction Reconstruct failing parking lot surface 150,000 Total for General Fund $4,537,811 * Some of the projects above started construction in fiscal year 2023 and will be completed in fiscal year 2023- 2024. Thus, amounts presented above reflect estimates of budget appropriation that may be needed to finish the projects and may be adjusted further prior to the issuance of the final budget. 114Marana Town Council Regular Meeting April 18, 2023 Page 205 of 223 115Marana Town Council Regular Meeting April 18, 2023 Page 206 of 223 CARRY FORWARD REQUESTS 116Marana Town Council Regular Meeting April 18, 2023 Page 207 of 223 117Marana Town Council Regular Meeting April 18, 2023 Page 208 of 223 Carry Forward Requests The following items present select projects and purchases that were requested for carry forward into the fiscal year 2023-2024 budget. The amounts included within this section are projected carry forward, and only reflect the request to expend remaining budget approved in the prior fiscal year. Transportation related, infrastructure and impact fee funded projects are not included below. A complete list of the Town’s five year Capital Improvement Plan is included in a different section of this document. Carry Forward Requests - Updated Recommended Budget Police Vehicles for new positions in FY2023 358,200 Crime Scene Van 90,420 Total for Police $448,620 Public Works MMC Generator upgrade 800,000 MMC Interior Lighting Improvements 258,000 MOC Security Walls & New Entry Gate 314,000 MOC Parking Lot Reconstruction 150,000 Total for Public Works $1,522,000 Parks and Recreation Tangerine Sky Park, Phase 2 196,385 Tortolita Preserve Improvements 61,079 El Rio area projects combined (Disc Golf, parking lot, expansion) 74,252 Vehicle for new positions in FY2023 129,490 Total for Parks and Recreation $461,206 Technology Services New Permitting/Licensing System 275,000 Network upgrades (hardware) 88,929 Total for Technology Services $363,929 Vehicle Replacements Vehicles from the FY2023 planned replacements 679,250 Total for Vehicle Replacements $679,250 General Fund Total $3,475,005 118Marana Town Council Regular Meeting April 18, 2023 Page 209 of 223 AUTHORIZED PERSONNEL 119Marana Town Council Regular Meeting April 18, 2023 Page 210 of 223 120Marana Town Council Regular Meeting April 18, 2023 Page 211 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Town Manager Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Town Manager 1.00 1.00 - - - - - Executive Assistant to the Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Engineer - - 1.00 1.00 - - - Administrative Assistant 1.00 1.00 1.00 1.00 - - - Assistant to the Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Heritage Specialist - - - - - - 0.50 Communication and Marketing Division Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Communications Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Graphics Designer 1.50 1.50 1.50 - - - - Visual Communications Designer - - - 1.50 2.50 2.50 2.50 Special Events Division Special Events Coordinator 1.00 1.00 1.00 - - - - Special Events Programmer 1.00 1.00 - - - - - Total Town Manager Office 11.50 11.50 10.50 9.50 8.50 8.50 9.00 Town Clerk Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Records Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Total Town Clerk 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Human Resources Human Resources Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Risk Manager - - 1.00 1.00 1.00 1.00 1.00 Organizational Development Manager - - - - - - 1.00 Sr. Human Resources Analyst 2.00 2.00 2.00 2.00 2.00 - - Senior Human Resources Generalist - - - - - 2.00 2.00 HRIS Administrator - - - - 1.00 - - HRIS & Payroll Manager - - - - - 1.00 1.00 121Marana Town Council Regular Meeting April 18, 2023 Page 212 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Human Resources, continued Payroll Administrator - - - - - 1.00 1.00 Payroll Technician - - - - - 1.00 1.00 Human Resources Analyst 1.00 1.00 1.00 1.00 1.00 - - Human Resources Generalist - - - - - 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Safety Division Safety & Emergency Management Coordinator 1.00 1.00 1.00 1.00 1.00 - - Safety & Health Coordinator - - - - - 1.00 1.00 Safety Compliance Specialist - - - - 1.00 - - Safety & Health Specialist - - - - - 1.00 1.00 Total Human Resources 6.00 6.00 7.00 7.00 10.00 12.00 13.00 Finance Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Manager - - 1.00 1.00 1.00 1.00 1.00 Revenue & Customer Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Budget Analyst 1.00 1.00 1.00 1.00 1.00 - - Budget Manager - - - - - 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 1.00 1.00 - - Payroll Technician - - - - 1.00 - - Procurement Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Procurement Specialist - - - - 1.00 1.00 1.00 Financial Specialist - - 1.00 1.00 1.00 1.00 1.00 Procurement Agent 1.00 1.00 - - - - - Grants Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Accountant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Senior Accounting Associate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Accounting Associate 0.75 0.75 0.75 0.75 1.00 1.00 1.00 License & Tax Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 - - - - - Asset Systems Manager 1.00 1.00 - - - - - Customer Service Representative 2.00 2.00 2.00 2.00 3.00 3.00 3.00 Total Finance 16.25 16.25 15.75 15.75 19.00 17.00 17.00 122Marana Town Council Regular Meeting April 18, 2023 Page 213 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Legal Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Town Attorney 1.00 1.00 1.00 2.00 2.00 1.00 1.00 Associate Town Attorney 1.00 1.00 1.00 - - 1.00 1.00 Paralegal - - 1.00 - - - - Senior Legal Assistant - - - 1.00 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Legal Document Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Legal Clerk - - 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 0.50 0.50 - - - - - Total Legal Department 7.50 7.50 9.00 9.00 9.00 9.00 9.00 Technology Services Technology Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Services Deputy Director - - - - 1.00 1.00 1.00 Technology Manager 2.00 2.00 1.00 1.00 1.00 1.00 1.00 Technology Supervisor - - 2.00 2.00 2.00 2.00 2.00 Senior Network Administrator 1.00 1.00 1.00 2.00 2.00 1.00 1.00 Network Administrator 1.00 1.00 1.00 - - 1.00 1.00 Database Administrator 1.00 1.00 - - - - - Senior Software Developer - - - - - - 1.00 Software Developer 1.00 1.00 1.00 1.00 1.00 1.00 - Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Technology Support Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Technology Support Specialist II 2.00 2.00 2.00 2.00 2.00 2.00 3.00 Technology Support Specialist I 1.00 - - - 1.00 1.00 1.00 Asset Systems Manager - - 1.00 1.00 1.00 1.00 1.00 Assets Coordinator - - 3.00 3.00 3.00 3.00 3.00 Total Technology Services 14.00 14.00 18.00 18.00 20.00 20.00 21.00 123Marana Town Council Regular Meeting April 18, 2023 Page 214 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Office of Economic & Tourism Development Director of Economic &Tourism Development 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Tourism & Marketing Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Economic Development Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Graphics Designer 0.50 0.50 0.50 - - - - Visual Communications Designer - - - 0.50 0.50 0.50 0.50 Total Office Economic & Tourism Development 3.50 3.50 3.50 3.50 3.50 3.50 3.50 Community & Neighborhood Services Community & Neighborhood Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Community Outreach Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Division Chief Code Enforcement & Animal Control Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Animal Services Division Animal Control Officer 3.00 3.00 3.00 3.00 3.60 3.60 3.60 Total Community & Neighborhood Services 10.00 10.00 10.00 10.00 10.60 10.60 10.60 Development Services Development Services Administration Development Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Supervisor 1.00 1.00 1.00 - - - - Development Services Analyst - - - 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Safety Chief Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief Building Inspector 1.00 1.00 - - - - - Senior Plans Examiner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Inspector II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 124Marana Town Council Regular Meeting April 18, 2023 Page 215 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Development Services, continued Building Inspector I 2.00 2.00 2.00 3.00 3.00 3.00 3.00 Permit Clerk 2.00 2.00 1.00 - - - - Development Coordinator 1.00 1.00 2.00 - - - - Permit Technician - - - 3.00 3.00 3.00 3.00 Engineering Development Services Deputy Director - - 1.00 1.00 1.00 1.00 1.00 Town Engineer 1.00 1.00 - - - - - Floodplain Manager - - - - - 1.00 1.00 Engineering Deputy Director 1.00 1.00 - - - - - Civil Engineer - - 1.00 1.00 1.00 1.00 1.00 Environmental Project Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Specialist - - - - 1.00 1.00 1.00 Engineering Specialist 2.00 2.00 2.00 2.00 3.00 3.00 3.00 Development Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Development Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Real Property Manager - - 1.00 1.00 1.00 1.00 1.00 Real Property Coordinator - - 1.00 1.00 1.00 1.00 1.00 Senior Executive Assistant 1.00 1.00 1.00 - - - - Planning Planning Manager - - 1.00 1.00 1.00 1.00 1.00 Development Coordinator - - - 1.00 1.00 1.00 1.00 Principal Planner 1.00 1.00 - - - - - Senior Planner 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Business Process Supervisor - - - 1.00 1.00 1.00 1.00 Total Development Services Department 30.00 30.00 31.00 33.00 35.00 36.00 36.00 Police Chief of Police 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Chief of Police 1.00 1.00 1.00 - - - - Police Captain 1.00 1.00 1.00 2.00 2.00 2.00 2.00 Police Lieutenant 3.00 3.00 3.00 4.00 4.00 4.00 4.00 Police Sergeant 13.00 13.00 14.00 14.00 15.00 15.00 15.00 Police Officer 66.00 66.00 70.00 70.00 73.00 73.00 78.00 Police Detective 5.00 5.00 5.00 5.00 7.00 7.00 7.00 125Marana Town Council Regular Meeting April 18, 2023 Page 216 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Police, continued Police Records Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Police Telecommunications Manager 1.00 1.00 1.00 - - - - Police Telecommunications Supervisor 1.00 1.00 2.00 2.00 2.00 2.00 2.00 Dispatcher 13.00 13.00 13.00 13.00 13.00 13.00 13.00 Police Records Specialist 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Police Records Clerk 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Crime Scene Property & Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Property & Evidence Records Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Crime Analyst 1.00 1.00 1.00 - - - - Senior Crime Analyst - - - 1.00 1.00 1.00 1.00 Crime Scene Specialist 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Administrative Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Asset Management Specialist - - - - - - 1.00 Customer Service Representative - - 1.00 1.00 1.00 1.00 1.00 Customer Service Clerk 1.00 1.00 - - - - - Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Police Department 121.00 121.00 127.00 127.00 133.00 133.00 139.00 Courts Town Magistrate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Operations Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Security Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Courtroom Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Courtroom Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Clerk 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Senior Court Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Courts 14.00 14.00 14.00 14.00 14.00 14.00 14.00 126Marana Town Council Regular Meeting April 18, 2023 Page 217 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Public Works Public Works Administration Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Analyst - - - - - - 1.00 Fleet Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Lead Fleet Technician 1.00 1.00 1.00 1.00 2.00 2.00 2.00 Fleet Technician II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Fleet Technician I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Streets Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician I 1.00 - - - - - - Signs & Markings Technician - 1.00 1.00 1.00 1.00 1.00 1.00 Signs & Marking Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor 2.00 2.00 1.00 2.00 2.00 2.00 2.00 Equipment Operator II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Equipment Operator I 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Maintenance Associate III 7.00 7.00 3.00 5.00 5.00 - - Public Works Maintenance Associate III - - - - - 5.00 5.00 Maintenance Associate II 4.00 4.00 4.00 1.00 1.00 - - Public Works Maintenance Associate II - - - - - 1.00 1.00 Maintenance Associate I 1.00 1.00 4.00 4.00 4.00 - - Public Works Maintenance Associate I - - - - - 4.00 4.00 Engineering Aide 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Engineering Specialist - - - 1.00 1.00 1.00 1.00 Engineering Specialist 1.00 1.00 1.00 - - - - Assets Coordinator 1.00 1.00 - - - - - 127Marana Town Council Regular Meeting April 18, 2023 Page 218 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Public Works, continued Facilities Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Facilities Tradesman 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Facilities Technician II 2.00 2.00 3.00 3.00 3.00 1.00 1.00 Facilities Specialist - - - - - 2.00 2.00 Facilities Technician I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Custodian II - - 1.00 - - - - Lead Custodian - - - 1.00 1.00 1.00 1.00 Custodian I - - 3.00 - - - - Custodian - - - 3.00 3.00 3.00 4.00 Capital Improvement Program Town Engineer - - - - 1.00 - - CIP Engineering Division Manager 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Project Manager 3.00 3.00 3.00 3.00 4.00 4.00 4.00 CIP Process Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Construction Inspector 3.00 3.00 3.00 3.00 4.00 4.00 4.00 Right of Way Inspector 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Project Coordinator - CIP 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Real Property Coordinator 1.00 1.00 - - - - - Total Public Works Department 56.00 56.00 57.00 57.00 61.00 60.00 62.00 Parks & Recreation Parks & Recreation Administration Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks and Recreation Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 2.00 2.00 2.00 2.00 2.00 Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Manager 1.00 1.00 1.00 - - - - Business Process Supervisor - - - 1.00 1.00 1.00 1.00 Recreation Supervisor (Special Events)- - - 1.00 1.00 1.00 1.00 Recreation Division Superintendent - - - - - - 1.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 128Marana Town Council Regular Meeting April 18, 2023 Page 219 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Parks & Recreation, continued Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 3.00 3.00 4.00 4.00 4.00 4.00 4.00 Irrigation Control Specialist 2.00 2.00 2.00 - - - - Irrigation Control Technician - - - 2.00 3.00 3.00 3.00 Assets Coordinator 1.00 1.00 - - - - - Maintenance Associate III 10.00 10.00 15.00 15.00 16.00 - - Parks and Recreation Maintenance Associate III - - - - - 17.00 17.00 Maintenance Associate II 4.00 4.00 4.00 4.00 4.00 - - Parks and Recreation Maintenance Associate II - - - - - 4.00 5.00 Maintenance Associate I 5.00 5.00 7.00 7.00 7.00 - - Parks and Recreation Maintenance Associate I - - - - - 6.00 6.00 Aquatics Division Aquatic Maintenance Technician - - 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Special Interests Division Customer Service Representative 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 2.00 Outdoor Division Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer - - 1.00 1.00 1.00 1.00 1.00 Maintenance Associate III 1.00 1.00 1.00 1.00 1.00 - - Parks and Recreation Maintenance Associate III - - - - - 1.00 2.00 Maintenance Associate I 1.00 1.00 1.00 1.00 1.00 - - Parks and Recreation Maintenance Associate I - - - - - 1.00 - Total Parks Department 42.00 42.00 52.00 53.00 55.00 55.00 58.00 129Marana Town Council Regular Meeting April 18, 2023 Page 220 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Water Department Water Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Business Services Coordinator 1.00 1.00 1.00 - - - - Water Business Services Supervisor - - - 1.00 1.00 1.00 1.00 Water Business Services Analyst - - 1.00 - - - - Business Financial Manager - - - 1.00 1.00 1.00 1.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Production Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Resource Coordinator 1.00 1.00 1.00 1.00 1.00 - - Water Resources Administrator - - - - - 1.00 1.00 Water Quality Supervisor 1.00 1.00 1.00 - - - - Chief Water Quality Operator - - - 1.00 1.00 1.00 1.00 Water Quality Specialist - - - - - 1.00 1.00 Water Quality Technician 2.00 2.00 2.00 2.00 3.00 2.00 2.00 Water Construction Inspector 1.00 1.00 1.00 1.00 1.00 1.00 2.00 Water Conservation Specialist - - - - 1.00 - - Water Conservation Analyst - - - - - 1.00 1.00 Facilities Tradesman 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Operator III 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Water Operator II 7.00 7.00 7.00 7.00 6.00 6.00 6.00 Water Operator I 1.00 1.00 2.00 2.00 2.00 2.00 2.00 Civil Engineer 1.00 1.00 2.00 1.00 2.00 2.00 2.00 CIP Engineering Division Manager - - - 1.00 1.00 - - Water Engineering Manager - - - - - 1.00 1.00 Water Billing Specialist 2.60 2.60 2.60 2.60 3.00 3.00 3.00 SCADA Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Technology Support Specialist II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assets Coordinator 1.00 1.00 - - - - - Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Water Department 29.60 29.60 31.60 31.60 34.00 34.00 35.00 130Marana Town Council Regular Meeting April 18, 2023 Page 221 of 223 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2023-2024 2021 2021 2022 2022 2023 2023 2024 Adopted Actual Adopted Actual Adopted Estimated Adopted Water Reclamation Department Water Reclamation Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief Water Reclamation Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Operator II 2.00 2.00 2.00 2.00 3.00 3.00 3.00 Water Reclamation Operator I 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Associate Water Reclamation Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Water Reclamation Department 7.00 7.00 7.00 7.00 8.00 8.00 8.00 Airport Operations Airport Director 1.00 - - - - - - Airport Manager - 1.00 1.00 1.00 1.00 1.00 1.00 Airport Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant - - - - 1.00 1.00 1.00 Maintenance Associate III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Total Airport Operations 3.00 3.00 3.00 3.00 4.00 4.00 4.00 TOTAL TOWN AUTHORIZED POSITIONS 376.35 376.35 401.35 403.35 429.60 429.60 444.10 131Marana Town Council Regular Meeting April 18, 2023 Page 222 of 223 132Marana Town Council Regular Meeting April 18, 2023 Page 223 of 223