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HomeMy WebLinkAbout04-12-2023 Special Council Meeting Summary Minutes 6,, .... MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Marana Police Department Community Room, April 12, 2023, at or after 10:00 AM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 10:00 AM and directed the Town Clerk to call the roll. Vice Mayor Post and Council Member Kai were absent. All other Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea APPROVAL OF AGENDA Council Member Ziegler moved to approve the agenda as presented. Council Member Comerford seconded the motion. Motion passed, 5-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION Special Council Meeting Summary Minutes April 12,2023 Page 1 of 4 D1 Relating to Parks and Recreation: Presentation, discussion, and update regarding the Multi-Generational Community Center and Aquatics Facility project and possible direction related to design plans, project costs, and next steps. Town Manager Terry Rozema introduced the item and said the focus of today's meeting was to provide an update on the design and budget of the Community Center and Aquatic Center and receive feedback from the Council. Mr. Mike Rosso, Architect/Project Manager with Architekton, Inc., presented on this item. Mr. Rosso said a lot of development has happened since the spec designs were shown to the Council at the January 11, 2023 Special Council Meeting. He took the Council on a virtual, 3D tour of the project design. The virtual tour included views of the exterior and interior of the Community Center and Aquatics Facility, and Mr. Rosso highlighted various features. Clarifying questions were answered throughout the virtual tour. Key discussion points included the following: • Council Member Ziegler asked if the competition pool in the Aquatics Facility was a competitive swimming pool and referenced Oro Valley's competition pool for comparison. Parks and Recreation Director Jim Conroy explained that Oro Valley has a 50-meter competition pool and that the Marana Aquatics Facility would be 25 meters. He explained a 25-meter pool is still a competition pool, but uses much less water and energy for heating.He said the pool would have 12 lanes and that it would serve as a multi-functional pool. • Council Member Commerford commented that she liked the chosen color scheme and recommended the architects tour the Marana Health Center to view what the Marana Health Center did with its internal artwork. • Mayor Honea and Council Member Comerford expressed their support for gas heating in the facility rather than electric. Council Member Craig and Council Member Ziegler expressed support for electric heating. Mr. Rosso said they would take another look at the options. Mr. Rosso then went through several presentation slides and explained the results of the value engineering conducted between this meeting and the January 11, 2023 Special Council Meeting. A copy of the presentation slides is on file with the Town Clerk's Office. He said the major features of the facility remain intact and that some of the more costly aesthetics have been adjusted to help the project fit within the proposed budget. Mr. Rosso answered clarifying questions throughout the presentation. Mr. Peter Nimmer, Senior Project Manager with Abacus Project Management, Inc., provided an update regarding the project budget using the same set of presentation slides. He explained that in January, the proposed budget of$61 million had an overrun Special Council Meeting Summary Minutes April 12,2023 Page 2 of 4 of $17 million (totaling $78 million), which as of the date of this meeting was brought down through the value engineering process to an overrun of $3 million (totaling $64 million). He said he was confident the budget could be brought out of the overage through continued value engineering, which they are still working on. Mr. Nimmer answered clarifying questions during the presentation. Key discussion points included the following: • Mayor Honea commented that there was an identified funding source for this project and that he would like something special to be built for the community. • Council Member Ziegler expressed concern at the potential for a lot of surprises or amendments as construction gets underway. She requested that these be brought to the Council's attention as soon as possible.Mayor Honea,Mr.Nimmer, Ms. Leigh-Anne Harrison with Chasse Building Team, and Mr. Rosso did not think there would be many surprises or amendments for a variety of reasons, including because design development was thoroughly vetted with stakeholders and because the site was not subject to previous development and therefore should be free of any resulting leftover infrastructure. There was then a discussion regarding the subcontractor procurement process, including that it would be conducted by competitive bidding. Ms. Harrison and Mr. Rosso said they would be sure to bring any surprises or amendments to the Council's attention. Ms. Harrison then presented and provided an update regarding the project's construction schedule. She said groundbreaking is currently anticipated to occur this summer and that substantial completion of the project is currently anticipated to take place in the spring of 2025. Ms. Harrison answered clarifying questions during the presentation. Key discussion points included the following: • Mayor Honea commented that being timely and moving quickly on this project is important. Council Member Officer agreed and said it is important to put in the work in advance to prevent problems before they arise. Mr. Rozema provided concluding remarks and asked for feedback from the Council regarding the budget. Mayor Honea thanked the group for the presentations. [Note:a lunch recess was taken from 11:27 AM until 12:30 PM.] EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. Special Council Meeting Summary Minutes April 12,2023 Page 3 of 4 El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). ADJOURNMENT Mayor Honea asked for a motion to adjourn. Council Member Comerford moved to adjourn the meeting. Council Member Officer seconded the motion. Motion passed, 5-0. Meeting adjourned at 12:30 PM. CERTIFICATION I hereby certify that the forgoing are the true and correct minutes of the Marana Town Council Special Meeting held on April 12, 2023. I further certify that a quorum was present. David L. Udall, Town Clerk MARANA AZ ESTABLISHED 1977 Special Council Meeting Summary Minutes April 12,2023 Page 4 of 4