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Home My WebLink AboutResolution 2023-046 Approving and Adopting Amendments to the Town's Personnel Policies and Procedures, Revising Chapter 4 - Employment Benefits and Leaves MARANA RESOLUTION NO. 2023-046 RELATING TO PERSONNEL; APPROVING AND ADOPTING AMENDMENTS TO THE TOWN'S PERSONNEL POLICIES AND PROCEDURES, REVISING CHAPTER 4 - EMPLOYMENT BENEFITS AND LEAVES BY AMENDING SECTION 4-1-3 "RATE OF ACCRUAL",SECTION 4-1-4 "MAXIMUM ACCRUED HOURS PERMITTED",SECTION 4-2-7 "PAYMENT OF SICK LEAVE UPON TERMINATION OF EMPLOYMENT", AND SECTION 4-3-9 "TERMINATION OF EMPLOYMENT" WHEREAS Chapter 3-3 of the Marana Town Code provides that the Town Council may adopt personnel policies, rules, and regulations that follow the generally accepted principles of good personnel administration and which may be modified or changed from time to time; and WHEREAS the Town Council adopted Personnel Policies and Procedures via Town of Marana Ordinance 99.12 and Resolution 99-38 on May 18,1999,which have been amended from time to time; and WHEREAS the Council finds that adoption of the amendments to the Town's Per- sonnel Policies and Procedures as set forth in this resolution is in the best interests of the Town and its employees. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, as follows: SECTION 1. Chapter 4 of the Town's Personnel Policies and Procedures, entitled "Employment Benefits and Leaves",is hereby amended as set forth in Exhibit A attached to and incorporated by this reference in this resolution, with deletions shown with strikeout;and additions shown with double underlining. SECTION 2. All ordinances, resolutions, or motions and parts of ordinances, res- olutions, or motions of the Council in conflict with the provisions of this resolution are hereby repealed, effective as of the effective date of this resolution. SECTION 3. The Town's manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obliga- tions, and objectives of the aforementioned amendments. SECTION 4. The amendments to the Town's Personnel Policies and Procedures approved and adopted by this resolution shall become effective on July 1, 2023. - 1 - Marana Resolution No.2023-046 PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar- izona, this 16th day of May, 2023. Mayor Ed Honea ATTEST: APPR• P AS TO FORM: DaVii:17Udall, Town Clerk Ja P •.irall, Town Attorney XStt*' MARANA AZ ESTABLiSHEI) i `a7 - 2 - Marana Resolution No.2023-046 Exhibit A to Marana Resolution No. 2023-046 CHAPTER 4 JM=MININ1111111=11 1111111111L EMPLOYMENT BENEFITS AND LEAVES MARANA POLICY 4-1 VACATION LEAVE [No revisions to Sections 4-1-1 and 4-1-2] Section 4-1-3 Rate of Accrual A. Eligible full-time employees shall accrue paid vacation leave at the rate shown in the following schedule: Vacation Accrual Rate Length of Service Vacation Days Hours Each Year 0 to 5 3 years 80 hours (3,08 3.0769 hours per pay period) >3-5 years 120 hours (4.6154 hours per pay period) >5-49 7 years 120 144 hours (4.62 5.5385 hours per pay period) > 7- 10 years 168 hours (6.4615 hours per pay period) > 10-15 years 460184 hours(645 7.0769 hours per pay period) > 15 years 200 hours (7.6923 hours per pay period) [No revisions to paragraphs B and C] D. Notwithstanding the provisions of this section, as an incentive to recruit key employees, upon hiring an employee in an unclassified position,the Town Manager may negotiate a vacation accrual rate in excess of the initial vacation accrual rate specified in this section. However, in no event shall the Town Manager negotiate a vacation accrual rate of more than 4.62 5.5385 hours per pay period. 00088316.DOCX/3 1 Exhibit A to Marana Resolution No. 2023-046 CHAPTER 4 C'- EMPLOYMENT BENEFITS AND LEAVES MARANA Section 4-1-4 Maximum Accrued Hours Permitted A. Except as provided in paragraph D below, an employee's accrued vacation leave balance shall not be permitted to exceed the hours designated on the following schedule: Maximum Vacation Hours Length of Service Maximum Accrued Vacation Hours 0 to 5 3 years 1-80 200 hours >3 to 5 years 240 hours >5-10 7 years 200 264 hours > 7-10 years 288 hours > 10-15 years 240 304 hours > 15 years 320 hours [No revisions to paragraphs B and Cl D. Employees in the following categories shall be permitted to accrue a maximum of 240 320 hours of vacation,regardless of length of service: 1. Deputy or Assistant Town Managers 2. General Managers 3. Department Heads 4. Deputy or Assistant Department Heads with management responsibilities including supervision of staff. [No revisions to Sections 4-1-5 through 4-1-7] POLICY 4-2 SICK LEAVE [No revisions to Sections 4-2-1 through 4-2-6] Section 4-2-7 . • • - . _ - . : - Termination of Employment A. Employees shall net be compensated for unused accrued sick leave or sick leave bank hours upon termination of employment as set forth in Section 4-3-9. [No revisions to paragraphs B or Cl 00088316.DOCX/3 2 Exhibit A to Marana Resolution No. 2023-046 CHAPTER 4 EMPLOYMENT BENEFITS AND LEAVES MARANA AZ POLICY 4-3 MANAGED TIME OFF(MTO) LEAVE [No revisions to Sections 4-3-1 through 4-3-8] 4-3-9 Termination of Employment A. Employees shall net be compensated for unused accrued MTO leave,in combination with unused accrued sick leave (see Section 4-2-7), upon termination of employment as follows: Accrued MTO/Sick Leave Payout paration Type Accrued MTO/Sick Leave Payout Official Retirement 250- 749 hours 25% (Regardless of years of service) 750-999 hours 35% 1,000- 1,500 hours 50% Separation with more than 15 years of 500-749 hours 25% service 750-999 hours 35% 1,000- 1,500 hours 50% L For purposes of calculating unused accrued leave, MTO and sick leaves will be combined. 2. Employees who retire with less than 250 hours of combined accrued MTO and sick leaves will receive no payout. 3. Employees who separate, but who do not retire, with more than 15 years of service and with less than 500 hours of combined accrued MTO and sick leaves will receive no payout. 4. Employees who retire or separate with more than 15 years of service and more than 1,500 hours of combined accrued MTO and sick leaves will receive no additional payout beyond 50% of the 1,500 hours. [No revisions to paragraphs B and C] [NO REVISIONS TO POLICIES 4-4 THROUGH 4-16] 00088316.DOCX/3 3