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HomeMy WebLinkAboutResolution 2023-068 Approving and Authorizing the Creation of the Marana Civic Committee as a Special Committee of the Town of Marana MARANA RESOLUTION NO. 2023-068 RELATING TO BOARDS, COMMISSIONS AND COMMITTEES; APPROVING AND AUTHORIZING THE CREATION OF THE MARANA CIVIC COMMITTEE AS A SPECIAL COMMITTEE OF THE TOWN OF MARANA WHEREAS Section 2-6-1(A) of the Marana Town Code authorizes the Town Council to create and dissolve those special and standing boards, commissions, and committees as the Council deems necessary; and WHEREAS Section 2-6-1(B)of the Marana Town Code provides that the resolution creating a board,commission, or committee shall describe the powers and purpose of the board, commission, or committee and shall establish the number and qualifications of its membership; and WHEREAS Section 2-6-2 of the Marana Town Code sets forth procedures for the application, recommendation, appointment, and removal of board, commission, or committee members; and WHEREAS Section 2-6-3 of the Marana Town Code sets forth the terms of office for members of any special boards, commissions, and committees which shall be determined by the Town Council based on the purpose of the special board,commission, or committee; and WHEREAS Section 2-6-4 of the Marana Town Code provides that the Council may by resolution modify any of the procedures set forth in Chapter 2-6 related to the application, recommendation, appointment, and removal of board, commission, or committee members for a particular board, commission, or committee as the Council deems appropriate; and WHEREAS on February 21, 2023, the Town Council adopted Resolution No. 2023-018,rescinding Resolution No. 2011-100 and dissolving the Marana Citizens' Forum in an effort to establish a new committee that serves as a better tool for civic engagement; and WHEREAS the Town Council desires to create the Marana Civic Committee as a special committee of the Town of Marana to increase citizen engagement and foster community participation in projects or programs that will benefit from public input before implementation; and WHEREAS the Town Council finds that the creation of the Marana Civic Committee is in the best interest of the Town. 1 Marana Resolution No.2023-068 NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. The Marana Civic Committee, as described in Exhibit A, attached to and incorporated by this reference in this resolution, is hereby created as a special committee of the Town of Marana, and its powers, purpose, number of members, qualifications of members, and member terms of office shall be as set forth in Exhibit A. SECTION 2. Pursuant to Section 2-6-4 of the Marana Town Code, the procedures set forth in Section 2-6-3 regarding application, recommendation, appointment, and removal of board, commission and committee members are hereby modified for the Marana Civic Committee and the application, recommendation, appointment, and removal of the members of the Marana Civic Committee shall be as set forth in Exhibit A. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 20th day of June 2023. Mayor Ed Honea ATTEST: APPROVED AS TO FORM: David L. Udall, Town Clerk Jany airall, Town Attorney gamak MARANA AZ ESTABLISHED 1977 2 Marana Resolution No.2023-068 Exhibit A to Marana Resolution No. 2023-068 446166. MARANA AZ Town of Marana Marana Civic Committee Introduction The Marana Civic Committee is created as a special committee of the Town of Marana. The purpose of the Committee is to increase citizen engagement and foster community participation in projects or programs that will benefit from public input before implementation. Powers The Marana Civic Committee acts in an advisory capacity for various Town issues,projects,and programs which will benefit from public input. Quorum A quorum is the number of members needed for there to be a proper meeting of the committee. A quorum exists when a majority of the members are present. Appointment Each Town of Marana Councilmember may appoint one member and each Marana Regional Partner, defined below, may appoint one member to the Committee, for a total of 11 members. These Councilmember and Regional Partner appointees do not require consideration and approval by the full Town Council. Councilmember and Regional Partner appointments can be made at any time there is a vacancy. If made during an active session, the appointment will become effective at the next scheduled session. If a Councilmember or Regional Partner member resigns or is not re-elected the Town will seek a new appointment from his or her replacement. Marana Regional Partners are the following organizations: Marana Chamber of Commerce, Marana Unified School District,MHC Healthcare,and Northwest Fire District. Term Terms of office for Marana Civic Committee members shall be three years. In an effort to allow fresh perspectives and input,members shall not serve consecutive terms.A minimum of one year off is required prior to reappointment. 1 Exhibit A to Marana Resolution No. 2023-068 Removal of Members Removal of Marana Civic Committee members shall be in accordance with Section 2-6-2 (G) of the Marana Town Code,which provides for removal with or without cause by a majority vote of the Town Council, except for removal of members due to poor attendance at meetings. Committee members who are absent without prior excuse from two or more consecutive meetings per session may be considered to have resigned and the Town shall not be required to take any further action to remove the member. Marana Civic Committee Process The Marana Civic Committee serves in an advisory capacity for various Town issues, projects, and programs on an as-needed basis. Town Council or Staff may convene the Marana Civic Committee at any time (with sufficient notice) to request public input on an issue or issues presented to the Committee by Town Council or Staff. The number of meetings for each session will vary depending on the topic's complexity. Marana Civic Committee meetings shall be held in compliance with the Arizona open meeting law. 2 Exhibit A to Marana Resolution No. 2023-068 REVISION HISTORY DESCRIPTION OF DATE RESOLUTION NO. CHANGE OR Original Adoption 6/20/2023 Resolution No. 2023-XXX 3