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Home My WebLink AboutFY 1997-1998 Eddie Honea Michael Reuwsaat Dave Atler Town Engineer Roy Cuaron Finance Director ~._~ f _ l MARANA ~/ 1" TOWN OF MARANA FISCAL 1997-98 BUDGET AS ADOPTED BY MAYOR AND COUNCIL JUNE 17, 1997 TOWN COUNCIL Ora Mae Harn Mayor Bobby Sutton, Jr. Vice Mayor Sherry Millner SENIOR STAFF Hurvie E. Davis Town Manager Michael C. Hein Assistant Town Manager Jane Johnson Human Resource Director Russell Dillow Town Magistrate Daniel J. Hochuli Town Attorney "Come Grow With Us" Herbert Kai Roxanne Ziegler Dave Smith Police Chief Jerry Flannery Planning & Zoning Director Joel Svoboda Chief Building Official Sandra Groseclose Town Clerk Brad DeSpain Water Director Section 1: Section 2: Section 3: Section 4: ,.J._~ MARANA ~/ i" TOWN OF MARANA FISCAL 1997-98 BUDGET AS ADOPTED BY MAYOR AND COUNCIL JUNE 17, 1997 TABLE OF CONTENTS Letter of Transmittal and Adopting Resolution Budget Overview Departmental Budgets Public Notice and State Budget Forms "Come Grow With Us" ~--~ MARANA ~/ i '" TOWN OF MARANA August 12, 1997 To the Honorable Mayor and Council Town of Marana, Arizona I am pleased to transmit to Mayor and Council the fiscal 1997-98 budget as adopted by Mayor and Council on June 17, 1997. The challenge of the fiscal 1997-98 budget lay in preparing a budget in a prudent, fiscally responsive manner that addresses both the growth demands of the Town, and the public's demand for increased and improved services within projected financial resources. To that end, the FY 97-98 budget represents a balanced approach to funding the Council's commitments and priorities within the constraints of its resources. The FY 97-98 budget of$22,574,018 is an increase of 49% over the adopted FY 96-97 budget. Total recurring revenues are expected to increase by 10%, spurred by sales tax collections, state shared revenues and annexation revenues. These revenue sources are expected to offset the projected reduction in building & development fees and court fines & fees. The increase in sales tax revenue is partially the result of the continuing expansion of the Town's economic base as evidenced by the imminent opening ofO'Rielly Motor Company's Driver's Mart, the Cracker Barrel Restaurant and the Links at Continental Ranch golf course. Annexation revenue is budgeted at $1.1M and is dependent on the successful annexation of the Ina/Magee area. The reduction in building & development fees is driven by staffs cautious approach to an expected slow- down in the residential home-building industry. In furtherance of the Council's objective to plan for and encourage orderly growth and economic development, the Council has committed funding (bonds) of $7.0M for transportation and water projects. Reserve funds of $3 AM are targeted to balance and fund portions of the FY 97-98 budget. Consistent with Council and staff's commitment to provide efficient and effective service, and in response to the pending growth (annexations) of the Town, the budget includes a 26% increase in staff personnel. Costs for the additional personnel are budgeted at $l.lM and includes furniture, fixtures and equipment. An additional $101k is budgeted for merit increases. In closing, the FY 1997-98 budget represents the Council's prioritization of policy objectives within the context oflimited resources and staffs commitment to implementing those policies. 13251 N. LON ADAMS ROAD _ MARANA, ARIZONA 85653 - PHONE: (520) 682-3401 - FAX: 682-2654 MARANA RESOLUTION NO. 97-50 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, ADOPTING THE BUDGET FOR THE TOWN OF MARANA FOR THE FISCAL YEAR 1997-98. WHEREAS, on June 10, 1997, in accordance with the provisions of A.R.S. ~42-301 et seq., the Marana Town Council did make an estimate of the different amounts required to meet the public expenditures/expenses for the 1997-98 fiscal year and did estimate the revenues to be received from sources other than direct taxation; and WHEREAS, the Marana Town Council held a public meeting on June 17, 1997 following due public notice where taxpayers ulat appeared were heard in favor of or against any of the proposed expenditures/expenses of tax levies; and WHEREAS, the sums to be raised by taxation as specified in the budget attached hereto as Exhibit A, as amended, do not, in the aggregate amount, exceed the expenditure limitation set by the Council on June 10, 1997. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the tentative budget setting forth the estimates of revenues and expenditures/expenses, attached hereto as Exhibit A and incorporated herein by this reference, as increased, decreased or changed by the Town Council, is hereby adopted as the final budget for the Town of Marana for the fiscal year 1997-98. PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Arizona, this 17th day of June, 1997. A_ / j ~i // (Ci Yl/1 J I , ,~~I/I~fL /~~ Mayor ORA HARN I /' /--;/,::'~y7 .' Marana, Arizona Resolution No. 97-50 Page 1 of 1 (as adopted by Mayor and Council) FISCAL 1997-98 BUDGET Revenue Source Sales Tax - Town Sales Tax - State Shared Urban Revenue Auto Lieu HURF LTAF Building & Development Fees Court Fines & Fees Business License Park & Rec Fees Interest Income Miscellaneous Annexation Revenue Total Recurring Revenues COPS Grant MAN.T.I.S. H.I.D.TA Highway Safety/JCEF CDBG/AEPCO RICO/ACJEG GITEM Total Grant Revenues Developer Contribution Bond Proceeds Reserves Water Total "Special" Revenues TOTAL REVENUES Expenditure Source Town Mayor & Council Human Resources Administration Finance Legal Building Services Planning & Zoning Police Court Public Works Water TOTAL EXPENDITURES SURPLUS/(DEFICIT) 8/1/97 Amount $6,676,215 $380,548 $454,230 $75,000 $409,004 $39,006 $1,000,000 $125,000 $16,250 $6,500 $350,000 $50,000 $1,118,860 $10,700,613 $79,871 $48,823 $45,065 $10,942 $579,000 $22,380 $104,892 $890,973 $0 $7,009,087 $3,409,345 $564,000 $10,982,432 $22,574,018 $1,665,914 $57,545 $317,702 $393,280 $611,423 $327,000 $392,155 $459,709 $3,349,297 $538,320 $10,006,935 $4,454,740 $22,574,018 ($0) 9:53 AM $564,000 Water 2% $1,118,860 Annexation 5% FY 1997.98 REVENUE SOURCES $1,000,000 Bldg.lDev. Fees 4% $547,750 Misc. Fees 2% $3,409,345 Reserves 15% $6,676,215 Sales Tax 30% $1,357,788 State Shared 6% $7,009,087 Bonds 32% TOTAL REVENUES $22,574,018 Project Description Lon Adams Road Business Park Drive Hartman Lane InalMeredith Traffic Signal Silverbell/Cortaro Traffic Signal Arizona Pavilions Drive Orange Grove Embankment Land Acquisition Modular Building Relocate 2 Storage Tanks Interconnect - Park Well to Cortaro Interconnect - Honea to Cortaro Interconnect - Cortaro Ranch to Oshrin Park Interconnect - La Puerta to Best Tucson Water Lynn Lee Klos CMID Marana Water 8/1/97 FY 1997-98 BONDED PROJECTS Total Public Works Total Water Total Bond Proceeds Project Budget $216,220 $329,895 $108,000 $265,000 $195,000 $373,782 $258,000 $600,000 $290,000 $2,635,897 $12,000 $27,000 $631,410 $17,000 $533,780 $1,900,000 $75,000 $250,000 $600,000 $327,000 $4,373,190 $7,009,087 9:56 AM REVENUE COMPARISON FY 1995-96 thru FY 1997-98 Estimated Adopted Adopted Actual Adopted Actual FY 97-98 FY 96-97 FY 96-97 FY 95-96 FY 95-96 Revenue Source Sales Tax - Town 6,676,215 6,285,640 6,310,008 6.21% 5.80% 5,545,842 5,781,595 20.38% 15.47% Sales Tax - State Shared 380,548 383,376 369,318 -0.74% 3.04% 176,467 207,688 115.65% 83.23% Urban Revenue 454,230 403,405 401,618 12.60% 13.10% 167,676 195,911 170.90% 131.86% Auto Lieu 75,000 60,000 69,738 25.00% 7.55% 52,000 63,445 44.23% 18.21% HURF 409,004 390,000 408,680 4.87% 0.08% 183,331 194,489 123.10% 110.30% LTAF 39,006 36,061 36,061 8.17% 8.17% 25,874 25,816 50.75% 51.09% Building & Development Fees 1,000,000 1 ,400,000 1,327,285 -28.57% -24.66% 500,000 1,070,887 100.00% -6.62% Court Fines & Fees 125,000 175,000 109,094 -28.57% 14.58% 110,000 108,129 13.64% 15.60% Business License 16,250 15,000 14,050 8.33% 15.66% 12,500 16,550 30.00% -1.81% Park & Rec Fees 6,500 5,000 5,917 30.00% 9.85% 5,000 7,565 30.00% -14.08% Interest Income 350,000 225,000 372,359 55.56% -6.00% 135,000 277,127 159.26% 26.30% Miscellaneous 50,000 75,000 43,415 -33.33% 15.17% 56,440 101,301 -11.41% -50.64% Annexation Revenue 1,118,860 265,481 0 321.45% 0 0 Total Recurring Revenues 10,700,613 9,718,963 9,467,543 10.10% 13.02% 6,970,130 8,050,503 53.52% 32.92% COPS Grant 79,871 51,924 48,825 53.82% 63.59% 30,000 27,085 166.24% 194.89% MAN.T.I.S. 48,823 40,921 42,157 19.31% 15.81% 31,835 37,765 53.36% 29.28% H.I.D.TA 45,065 37,196 39,658 21.16% 13.63% 31,270 36,609 44.12% 23.10% Highway Safety/JCEF 10,942 126,559 (1,276) -91.35% -957.52% 7,060 1,645 54.99% 565.17% CDBG/AEPCO 579,000 485,400 268,598 19.28% 115.56% 637,290 322,727 -9.15% 79.41% RICO/ACJEG 22,380 52,000 9,300 -56.96% 140.65% 45,000 27,416 -50.27% -18.37% GITEM 104,892 79,980 72,518 31.15% 44.64% 67,580 56,674 55.21 % 85.08% Total Grant Revenues 890,973 873,980 479,780 1.94% 85.70% 850,035 509,921 4.82% 74.73% Developer Contribution 0 400,000 118,000 -100.00% -100.00% 0 0 Bond Proceeds 7,009,087 1,185,000 0 491.48% 500,000 0 1301.82% Surplus Reserves 3,409,345 2,499,851 0 36.38% 2,000,000 0 70.47% Water 564,000 445,000 85,195 26.74% 562.01% 377,000 86,208 49.60% 554.23% Total "Special" Revenues 10,982,432 4,529,851 203,195 142.45% 5304.87% 2,877,000 86,208 281.73% 12639.46% TOTAL REVENUES 22,574,018 15,122,794 10,150,518 49.27% 122.39% 10,697,165 8,646,632 111.03% 161.07% 8/1/97 9:59 AM BUDGET COMPARISON FY 95-96 thru FY 97-98 Adopted Adopted Adopted FY 97-98 FY 96-97 FY 95-96 Revenue Source Sales Tax - Town $6,676,215 $6,285,640 $5,545,842 Sales Tax - State Shared $380,548 $383,376 $176,467 Urban Revenue $454,230 $403,405 $167,676 Auto Lieu $75,000 $60,000 $52,000 HURF $409,004 $390,000 $183,331 LTAF $39,006 $36,061 $25,874 Building & Development Fees $1,000,000 $1,400,000 $500,000 Court Fines & Fees $125,000 $175,000 $110,000 Business License $16,250 $15,000 $12,500 Park & Rec Fees $6,500 $5,000 $5,000 Interest Income $350,000 $225,000 $135,000 Miscellaneous $50,000 $75,000 $56,440 Annexation Revenue $1,118,860 $265,481 $0 Total Recurring Revenues $10,700,613 $9,718,963 $6,970,130 COPS Grant $79,871 $51,924 $30,000 MAN.T.I.S. $48,823 $40,921 $31,835 H.I.D.TA $45,065 $37,196 $31,270 Highway Safety/JCEF $10,942 $126,559 $7,060 CDBG/AEPCO $579,000 $485,400 $637,290 RICO/ACJEG $22,380 $52,000 $45,000 GITEM $104,892 $79,980 $67,580 Total Grant Revenues $890,973 $873,980 $850,035 Developer Contribution $0 $400,000 $0 Bond Proceeds $7,009,087 $1,185,000 $500,000 Reserves $3,409,345 $2,499,851 $2,000,000 Water $564,000 $445,000 $377,000 Total "Special" Revenues $10,982,432 $4,529,851 $2,877,000 TOTAL REVENUES $22,574,018 $15,122,794 $10,697,165 Expenditure Source Town $1,665,914 $1,732,244 $1,013,773 Mayor & Council $57,545 $66,721 $26,120 Human Resources $317,702 $199,216 $26,744 Administration $393,280 $354,538 $406,868 Finance $611,423 $267,312 $392,070 Legal $327,000 $262,000 $319,000 Building Services $392,155 $455,428 $284,269 Planning & Zoning $459,709 $404,880 $337,940 Police $3,349,297 $2,638,364 $1,882,691 Court $538,320 $367,552 $279,405 Public Works $10,006,935 $6,911,096 $4,653,041 Water $4,454,740 $1,463,444 $1,075,244 TOTAL EXPENDITURES $22,574,018 $15,122,794 $10,697,165 SURPLUS/(DEFICIT) ($0) ($0) $0 8/1/97 9:59 AM OJ to OJ 0 0 <t <0 0 0 0 0 0 ~ M to '" 0 0 '" 0 0 " LO 0 OJ <t M 0 0 0 0 0 to 0 0 " '" <0 <t 0 OJ 0) 0 0 OJ <t <0 ~ 0 N LO '" 0 0 0 0 q '" LO 0 OJ IX? q 0) 0 M OJ 0 0 q M OJ 0 :E ~ <t' <0 0 <t' .n ai 0)' 0 LO <0 <0 0 ai OJ LO 0 ai ",' <t' 0 <t' 0) ai 00 <t' <( 0 " " OJ LO " 0 M 0 '" ~ LO " <t <t ~ " '" 0 LO <0 0 0 ~ " I- LO <D M <t <t q M LO LO q <t ~, LO M c-.i <0 M c-.i 0 ~ " 0 N - 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III ., ., III > (fJ :; 0 en ::l ., oil c ., E 0 III "0 ., f- ., u.. 0: c C (J 0 - U ::l ., <1) 0 ., III (J ~ 0 ., :3 Ul ::; (J c c.. c " x >< > ::l oil ., ., .E '" <i. ., (J 0 ~ ., ro '" ., ., C III 0: C; ...: w c 0 III "., '6 ::l f- I- 0: ::; Ol u:: III - :Z ...: ~ 2! Q: Q) '" c c c c Q) oil III :E Qj > >< 00 <1) Q) U) III '" Z u.. u.. ~ 1:: c Q) Ul ~ ci u.. (:l 0 w ~ "0 Q; Q) Q. > <1) ., .0 0: <( ::l "u; -'" Q; c.. W a:l (J C c to ro ::l ~ .:; ro 0 u !:: III '" III >< Q) :5 I- 0 ::l .s U C ~ :s: 0 Q) c W 0: (fJ Ul <( J: ....J a:l U a:l c.. u :E J: ...., U a: (:l a:l 0: <( FY 1997..98 CONSOLIDATED EXPENDITURES BY DEPARTMENT $10,006,935 Public Works 44% $2,050,459 General Operations 9% $393,280 Administration 2% $3,887,617 Public Safety 17% $929,125 H.R. & Finance 4% $392,155 Building Services 2% $459,709 Planning & Zoning 2% TOTAL EXPENDITURES $22,574,018 NOTE: General Operations includes Mayor & Council and Legal Department Public Safety includes Police and Courts Administration includes Town Manager and Town Clerk $1,492,872 Operations 7% $222,656 Debt Service 1% FY 97-98 EXPENDITURE SOURCE BY OBJECTIVE $4,692,284 Personnel Costs 21% $5,288,614 Contracted Services 23% $848,814 Annexation Costs 4% $664,582 $406,219 Capital Purchases Contingency 3% 2% TOTAL EXPENDITURES $22,574,018 $8,957,977 Capitallmprovemen 39% w > i= o w ~ o > !XI en w II: ::I ... i5 z w a- X w !XI en ~ en > LL LL o > II: <( ::E ::E ::I en C w ... <( c ::::i o en z o o ffi @ E :J :J 0 ::c ~ 0:: "'= ~ 0 o C ;.,:J '" 0 ::;:() 1ft. m (5 f- 10 (') <0 V ;:0 ;: lO g ~- O~ ~ ~ N ro 0 LO- ci (") N N N NOm 0 <J) to co N C\I N ~};:N~~~~ri co ;n C') N :5t::;t '" (') ~~~ :;; ~ '" N 0 (0100 :;h 6 ~- (0 10 000 m <D ~ co ro It) lO 1.0 N_ r--- o::l en CJ) vh <0 o a r--- 0') OJ C\I l.O GO "I:t ,.... co 0 .,f.,f o <J) =i: .c 0 rf~ co ~ r::. ~ ro (') N <<i r-: ~ :; N 000 10 '" 10 (") "< 10 ;r; 10- l'-- "I:t 0 0 "I:t "d" ~ N ~ ~ ~ ~ cc~t.OM-.:thcDN "I:t "I:t C\I M 1:: :J o () co 0) a 0 0 0 N r5 8_ mh ci L() (') 10 ~ o C") co M 0 N en ,..... 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N o co N M '" M ~ 1ft ;:!; N o ... ~ M ~ 1ft ~ III ~ .: III ~ ~ o 10 '" ci ~ '" ,,; ... ~ ~ 1ft. ~ ,...: ...J ~ o .... 1ft "- ~ 00 TOWN OF MARANA FY 1997-98 STAFFING (w/annexation) 9.00 Court 6% 6.00 Water 4% 7.00 Admin. 5% 32.00 Public Works 22% 8.50 Bldg. Svcs. 6% 8.50 P&Z 6% TOTAL STAFFING 144.50 ----...""-~.."_.......~."...,"'*"".-~......"..~'"'...=_........_~,._~~..".<",..,,'.,.....~c."_.,,..~.......__,._.~_~....., TOWN OF MARANA FY 1997 -98 STAFFING (as adopted by Mayor and Council) Additional Total Adopted Staff Annexation Adopted Staffing Requested Staff Staffing Department FY 96.97 (w/o annex.) Requested FY 97.98 % Administration 7.00 0.00 0.00 7.00 4.84% Human Resources 2.00 0.00 1.00 3.00 2.08% Accounting & Finance 2.50 1.00 0.50 4.00 2.77% Building Services 8.50 0.00 0.00 8.50 5.88% Planning & Zoning 7.50 1.00 0.00 8.50 5.88% Police 49.50 2.00 15.00 66.50 46.02% Court 7.50 0.00 1.50 9.00 6.23% Public Works 26.00 3.00 3.00 32.00 22.15% Water 4.00 0.00 2.00 6.00 4.15% Total 114.50 7.00 23.00 144.50 100.00% Note: Mayor and Council initially approved staffing of 112.50 for FY 1996-97; this figure did not include 2 half-time positions that were inadvertently ommitted from the staffing chart but were include in the budget (.5 in Finance and .5 in Police); most recently, Council approved the creation of the Assistant Town Manager position; furthermore, budget and staffing capacity existed to upgrade a half-time position to full time (Water); the net impact of these changes increased the FY 96-97 staffing levels from 112.50 to 114.50. -----,.............--"'*'-~,,~''''''''',.._...........~''''_'''_'"'^."_"..__o_~'''~. FY 97 -98 ADMINISTRATION BUDGET STAFF ADDITIONS (as adopted by Mayor and Council) - Deputy Clerk R 36 1,185 198 o o 1,383 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) - This position will work directly for the Town Clerk closely assisting with the needs and requests of the Mayor and Council. Assist Council Members with scheduling meetings, projects, research, correspondence, daily contact with Council ,,- Members reminding them of meetings, engagements etc. Authority and accountability to make decisions and sign documents in the absence of the Town Clerk (vacations, illness etc.) Recording, tracking, filing and follow-up of ALL Town documents. Recording of annexations will continue to be handled by Planning and Legal departments. (Recording of documents were handled by the departments and developers in the past - Original documents are still missing - the Clerk's Office is now responsible for the above) As the Town and staff have increased, so has the number of requests from Town departments to research and retrieve old files. This position is responsible for logging, and cross indexing and retrieving of all files. FY 97 -98 ADMINISTRATION BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Computer Hardware & Software Computer Station Color Printer Furniture & Fixtures Minolta Reader/Printer Misc. Total Capital Outlays 8/11/97 Total Cost $2,400 $800 $4,300 $1,500 $9,000 10:58 AM Destination Tempe Tempe Tucson Tucson Various Tucson Tucson Tucson Phoenix Phoenix Phoenix Unknown FY 97 -98 ADMINISTRATION BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose League CitiesfTowns Annual Conference - Manager League CitiesfTowns Annual Conference - Asst. Manager ACMA Summer Conference - Asst. Manager Software Training/Other Training Meals Attend GTSPED meetings - mileage Parking Seminars League of Cities and Towns Election Workshop Arizona Municipal Clerk's Academy Annual State Clerk's Cont. Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. $750 $0 $150 $350 $300 $50 $75 $1,000 $150 $160 $200 $200 $3,385 FY 1997-98 TOWN BUDGET (as adopted by Mayor and Council) Contracted Services Elections Animal Control Consultant Services Fire Service Economic Development! Annexation Jail Costs Total Contracted Services Other Charges & Services Recording & Advertising Community Relations Insurance Memberships Utilities Miscellaneous Total Other Charges & Services Special Programs Chamber of Commerce Founders Day Fireworks Rodeo Parade Float Total Special Programs Capital Outlays Debt Service Contingency Total 8/11/97 Budget Amount 6,000 20,000 140,000 462,060 245,000 20,000 893,060 20,000 4,800 241,311 24,105 20,000 2,500 312,716 20,000 20,000 15,000 2,000 57,000 1,000 25,418 376,719 1,665,914 10:46 AM FY 97-98 TOWN BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Furniture and Fixtures Total Capital Outlays 8/11/97 Total Cost $1,000 $1,000 10:52 AM ... ... ... ... ... ... ... ... ... (as adopted by Mayor and Council) FY 1997-98 MAYOR AND COUNCIL BUDGET Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Vehicle R & M Equipment Rental Computer Support R&M Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Misc. Office Equipment Total Commodities & Supplies Other Charges & Services Telephone Travel & Training Public Relations Dues & Subscriptions Postage Printing Employee Relations Total Other Charges & Services Capital Outlays Debt Service Contingency Subtotal Staff Additions Total 8/11/97 ------......~-.......""-..""',.."'_".~"..".'_",.._.'"._~,w,...~"."'......"',_.__......~""."do,.,~_"...M'....._ , Budget Amount o 1,500 400 450 2,350 700 5,000 700 6,400 2,000 22,000 12,650 750 1,000 1,050 1,200 40,650 3,000 3,145 2,000 57,545 o 57,545 10:48 AM FY 97 -98 MAYOR AND COUNCIL BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Furniture and Fixtures Total Capital Outlays 8/11/97 -_''"''~__",''o~''m~~'_'-'~";_'~A<'~-",'.'''''''''M'''''~''''''~~'~'<k'''~ Total Cost $3,000 $3,000 10:52 AM FY 97-98 MAYOR AND COUNCIL BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Destination Purpose Retreats (4) Unknown Overnight Tucson Day/Council Tucson P&Z/Council Tucson Staff/Council Phoenix League of Cities (7) Unknown Gov/Rural Economic Council (4) Washington National League of Cities (2) Tucson Seminars Total Travel & Training 8/11/97 ---..---_..."___,,.~~.,"".""".~~"^""_'_<.,h_O,.....,;.~"" " Total Cost (Including lodging, per diem, mileage, etc. $2,000 $375 $375 $250 $10,000 $4,000 $4,000 $1,000 $22,000 10:53 AM FY97~8HUMANRESOURCESBUDGET (as adopted by Mayor and Council) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Consultant Services Computer Support Plan Administration Fees Equipment Rental Total Contracted Services Other Charges & Services Recruitment & Advertisement Benefits New Employee Orientation Telephone Travel Training Dues & Subscriptions Postage & Printing Office Supplies Publications & Subscriptions Health & Safety General Office Equipment Miscellaneous Total Other Charges & Services Special Programs Salary Reclassification/General Increase Compliance Employee Relations Student Intern Program Local Charity PAG. T.R.P. Tuition Reimbursement Total Special Programs Capital Outlays Contingency Subtotal Annexation Costs Total 8/11/97 Budget Amount 40,518 18,250 500 4,534 378 1,185 3,478 240 360 2,371 506 72,320 7,500 2,000 2,000 500 12,000 15,000 31,000 1,500 2,000 2,000 7,500 1,001 3,000 2,500 2,500 2,000 2,000 2,000 74,001 95,000 500 5,500 5,500 5,000 2,500 5,000 119,000 17,000 7,000 301,321 16,381 317,702 10:49 AM FY 97-98 HUMAN RESOURCES BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Computer for training kiosk/student intern, secretary work station Furniture & fixtures for modular facility Conference room table, chairs, marker board, portion of window, floor coverings Furniture for secretary work station, lobby work station Total Capital Outlays 8/11/97 Total Cost $5,000 $6,000 $6,000 $17,000 10:50 AM Destination Misc. seminars Training materials Video tapes Audio tapes Publications Travel ---~'-:'-"'''"''''''''-~"''''''''''-~-'~~'''''"''^"^."""""~""~.-....~~",,,,_.",,,,-,,.,.,<-..,,,,",, -~. FY 97-98 HUMAN RESOURCES BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose Professional training Augment new training library Professional training Total Travel & Training Total Cost {Including lodging, per diem, mileage, etc. $2,500 $5,000 $2,000 $9,500 FY 1997 -98 ADMINISTRATION BUDGET (as adopted by Mayor and Council) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Contract Labor Computer Support Equipment R & M Vehicle R & M EquipmenUStorage Rental Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Total Commodities & Supplies Other Charges & Services Telephone Travel & Training Dues & Subscriptions Postage & Printing Total Other Charges & Services Capital Outlays Debt Service Contingency Subtotal Staff Additions Total 8/11/97 Budget Amount 208,625 52,457 500 20,011 1,323 5,232 12,173 840 1,260 10,463 5,149 318,033 2,000 3,100 2,200 1,500 6,050 14,850 15,500 3,500 19,000 12,680 3,385 2,925 4,400 23,390 9,000 5,628 2,000 391,901 1,379 393,280 10:55 AM (as adopted by Mayor and Council) FY 1997-98 ACCOUNTING AND FINANCE BUDGET Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Audit Contract Labor Computer Support Equipment R & M Equipment Rental CDBG/HOME Program Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil General Office Equipment Total Commodities & Supplies Other Charges & Services Telephone Travel & Training Dues & Subscriptions Postage & Printing Utilities Fiscal Charges Total Other Charges & Services Capital Outlays Debt Service Contingency Subtotal Staff Additions Annexation Costs Total 8/11/97 Budget Amount 50,828 41 ,400 2,000 7,208 567 1,885 3,478 240 360 3,769 1,825 113,560 25,000 1,500 2,000 1,500 4,000 349,000 383,000 8,000 350 500 8,850 4,200 1,320 650 1,645 18,000 3,000 28,815 19,000 o 500 553,725 40,356 17,343 611,423 11:01 AM FY 97-98 ACCOUNTING AND FINANCE BUDGET STAFF ADDITIONS (w/o annexations) (as adopted by Mayor and Council) "- Senior Accountant R = 46; M = 84 27,389 5,967 6,000 1,000 40,356 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) - The senior accountant will be responsible for recording the daily activities of the Town to include bank reconciliations, cash receipting, journal entries, maintaining fixed asset data base, reconciling employee travel advances. This position will - also have oversight responsibility for accounts payable and payroll; the transfering of the aforementioned duties to the senior accountant will prove to be more cost effective by freeing up time of the finance director; in turn, the finance director will be able to devote more time to more critical finance/management issues. ._-~~'-"""""""'''''''''--'''-'-'''"'''''''''''"'''''''''''-'~-'~'''''''-''~'"''~''~''' FY 97-98 ACCOUNTING AND FINANCE BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Furniture & fixtures for new modular building - 3 stations Computer file server for new modular Telephone system for new modular Total Capital Outlays 8/11/97 ~-.........._""""""..................~_-......"._.......~"'"""........~~<.~.,_.,-. Total Cost $9,000 $5,000 $5,000 $19,000 11 :03 AM Destination Unknown Tucson Tucson/Phoenix FY 97-98 ACCOUNTING AND FINANCE BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose AFOA meeting; meet with other finance directors from around the state to discuss current financial and accounting issues facing municipalities. NIGP - Copper Chapter monthy luncheons; meet with contracting/ purchasing officers from southern Arizona to discuss latest trends and issues. Attend various one-day seminars on various matters ranging from accounting and finance to business writing, etc. Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. $500 $120 $700 $1,320 FY 1997-98 LEGAL BUDGET (as adopted by Mayor and Council) Subject Matter Tax Water Annexation ADA Prosecution General Services Real Estate Acquisitions Lobbying Totals 8/11/97 -_._........"""..._-,......"'""""........._~-~_."'"""''';,.",'-~,;,~.>..^.,~,.,'',.,,',..,."""'''''"-'.''"^--.--.,.. Budget Amount 40,000 24,000 20,000 o 90,000 121,000 20,000 12,000 327,000 11 :04 AM FY 1997.98 BUILDING SERVICES BUDGET (as adopted by Mayor and Council) Budget Amount Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits 73,375 130,666 4,000 15,915 1,323 5,201 12,173 840 1,260 8,322 8,410 261,485 Contracted Services Repair and Demolition Fund Computer Support Vehicle R & M Contract Labor Equipment Rental Rent Total Contracted Services 10,000 5,000 5,000 5,000 200 13,000 38,200 Commodities & Supplies Office Supplies Office Furniture & Equipment Small Tools & Equipment Fuel & Oil Total Commodities & Supplies 7,000 4,400 4,000 4,500 19,900 Other Charges & Services Dues & Subscriptions Postage Travel & Training Telephone Utilities Total Other Charges & Services 2,070 1,000 8,000 7,000 5,000 23,070 Capital Outlays 47,500 Debt Service o Contingency 2,000 Subtotal 392,155 Staff Additions o Total 392,155 8/11/97 2:38 PM FY 97-98 BUILDING SERVICES BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Development Center Petuim 133 Server. With the GIS and increased users, access speed and data retrieval will allow all users quicker processing time and more work done. CD - Rom Tower with (8) CD disk capacity which will be connected to the Server. This tower will - house or store all the archived files of permits and plans for each project to be retrieved through linking of the GIS system. - Furniture for Code Enforcement Inspector. The expansion of the department office area into the lobby area will provide an office space for the Code Enforcement Inspector. A chair, desk, file cabinet, shelves, phone and other minor miscellaneous items will be needed. New Copy Machine. The new machine would save man hours of sorting, paper re-supplying for large print jobs, exceeding monthly copying allotment costs and maintenance cost. Page 1 Total Capital Outlays 8/11/97 --~-~'''^'''''.'''.''~'''''-''''''''''''~''--._~''''--'~'-''"''''~.'''''''''.'~ Total Cost $5,000 $2,500 $2,000 $15,000 $24,500 2:38 PM FY 97-98 BUILDING SERVICES BUDGET CAPTIAL OUTLAYS (as adopted by Mayor and Council) Description Palm Top computer for each inspector. This will eliminate the need for an additional Permit Specialist Printer in each inspector's vehicle. The printer will provide the inspector with professional - looking document report results of each inspection to give to the customer. ArcView computer program for (5) computer stations. This will allow each work station - to view the GIS map information with address, owner, and history of each parcel. This will eliminate the time to research and or verify the information provided as well as ensure accurate information. AutoCAD computer program for (1) computer station (Joel Svoboda, Plans Examiner). This program will provided the customer the ability to submit plans on computer disks for - commercial projects; After approval the plans can be archived linked to the GIS system. Staff will be able to provide accurate illustrations for handouts to the customers as well. Page 2 Total Capital Outlays Total Capital Outlays 8/11/97 2 Total Cost $10,000 $5,000 $5,000 $3,000 $23,000 $47,500 2:39 PM Destination Prescott, AZ Phoenix, AZ Local Western States 8/11/97 FY 97-98 BUILDING SERVICES BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose Training of department staff for code related issues at the Arizona International Conference of Building Officials (ICBO) training conference ICBO annual business meeting and code conference for the United States Building Officials Seminars, meetings, and study courses Seminars and training courses by ICBO for different trades Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. $3,130 $1,250 $1,620 $2,000 $8,000 2:39 PM (as adopted by Mayor and Council) FY 1997-98 PLANNING AND ZONING BUDGET Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Professional Services Vehicle Repairs & Maint. Contract Labor Computer Maintenance Equipment Rental Building Rent Total Contracted Services Commodities & Supplies General Office Supplies Small Tools & Equipment Fuel & Oil Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Utilities Postage Public Notification Expenses Photographic & Reproduction Costs Misc. Total Other Charges & Services Capital Outlays Debt Service Subtotal Staff Additions Total 8/11/97 Budget Amount 172,485 38,311 2,000 16,279 1,323 5,320 12,173 840 1,260 8,512 8,064 266,567 60,000 2,500 2,500 4,000 200 13,000 82,200 7,900 5,900 6,000 19,800 2,100 6,000 4,000 5,000 4,000 3,000 6,000 1,000 31,100 17,000 o 416,667 43,042 459,709 3: 15 PM FY 97-98 PLANNING AND ZONING BUDGET STAFF ADDITIONS (as adopted by Mayor and Council) Secretary 18,450 4,839 7,000 30,289 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) For such a small department, the Planning Department handles an unusually high amount of paperwork and development projects. This person would assist the Principal Planner, Administrative Secretary and other Planning department staff with keeping the project files up to date and accessible, copying, aiding in research for special projects or for information requested by other departments. This person would also serve as backup for the Administrative Secretary. GIS Analyst 12,753 12,753 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) See Reclassification Form attached Originally filled a position for a GIS Technician; however, the position performs work more indicative of an analyst. _ This position may someday supervise technicians. 8/11/97 3:20 PM FY 97-98 PLANNING AND ZONING BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Plotter - InkJet - Hewlett Packard 750C+ color Inkjet plotter, model 3196A, plots up to 42X36 color plots; 300 DPL color output, 8MB RAM upgradeable to 72MB. Needed for producing exhibits and maps for analysis and presentation. NT MicroSoft - PC ARC/lnfo for Windows NT. A GIS software package for data analysis and management. Needed for managing and integrating large data bases from various sources and for creating clear and precise exhibits. Vehicle - Dave Atler has expressed a desire to purchase my truck for $12,000. He feels that this is a savings for the town. Since I do not haul anything and do not go oft road as much anymore I do not need a truck. I have however, noticed an ever increasing need to haul large maps to various meetings I attend. A truck is not very conducive to transporting this material. Also on many occasions in the last year, I have been asked to transport Commissioners to site visits or meetings I feel that the approach Dave and I have come up with is beneficial to both departments and, as such, the town. Total Capital Outlays 8/11/97 Total Cost $8,000 $4,000 $5,000 $17,000 3:20 PM Destination Arizona 8/11/97 FY 97-98 PLANNING AND ZONING BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose APA State Conference and miscellaneous APA planning seminars for Planning staff, GIS Analyst, Planning Commissioners and interested Councilmembers. Professional secretarial seminars and total quality management seminars for supervisory staff. Total Travel & Training -'-'-~'"'--'-'~""'-""'""""","",~-",,,,,,,,,,,~",,,,,,,,.",,,,,,,,,,-"",,,.-,......,.......,~.,,,,.,.,,,.~,......,,-,..," " Total Cost (Including lodging, per diem, mileage, etc. $6,000 $6,000 3:21 PM FY 1997-98 POLICE BUDGET (as adopted by Mayor and Council) Salaries, Wages & Benefits Salaries Hourly Overtime Holiday Pay Hourly - Part-Time Shift Pay Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Repairs & Maint. - Vehicle Repairs & Maint. - Small Tools & Equip. Repairs & Maint. - Office Equipment ProfessionalfTesting Fees DUI Blood Samples Uniforms Pager Rental Repeater Rental Building Rent Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Small Tools & Equipment Total Commodies & Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Postage Utilities DARE Youth Programs Crime Preventionllntervention Program Total Other Charges & Services Capital Outlays Debt Service Contingency Subtotal Staff Additions Annexation Costs Total 8/11/97 Budget Amount 148,566 1,329,543 119,375 35,876 20,021 15,392 127,661 9,450 75,785 85,211 5,880 8,820 75,207 32,323 2,089,110 55,000 4,000 6,000 7,000 500 25,800 2,100 7,600 31,000 139,000 16,000 45,000 63,885 124,885 3,200 15,000 19,200 2,400 16,400 14,000 3,000 15,880 89,080 232,542 94,893 o 2,769,510 57,454 522,333 3,349,297 3:32 PM FY 97-98 POLICE BUDGET STAFF ADDITIONS (as adopted by Mayor and Council) Police Records Clerk I 84% 16,307 4,678 20,985 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) The police department currently has two (2) records clerks. One works at the police/town annex and the other at the main station. Both positions function as receptionists as well as being responsible for a myriad of other duties to include preparing management reports, Uniform Crime Reports, Data entry, processing requests for public records, maintaining department records system, and providing quality control on all police records. The records clerk provides an important function in support of the officers working in patrol, detectives, special assignments, and the management staff. As the calls increase, so does the associated paperwork which in turn increases the work load of the records clerk. The police department is requesting an additional records clerk position to prevent back logs in processing the records and enable the department to continue its efficiency and response to our customers. The new position would be assigned to work at the main police station. Police Officer 84% 27,389 9,083 36,472 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) This position is grant funded through the office of the U.S. Department of Justice. The first year's cost will reimbursed at 100%, with the subsequent two years at 75% and 50%, respectively. 8111/97 3:33 PM FY 97-98 POLICE BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Police vehicles X 5 at $22,000 @ Equipment for new vehicles (lights, siren, radio, etc.) $3,920@ X 5 Purchase radio repeater system Digital voice logger Multi-agency communication equip. (one time fee) Police Equipment (GOHS Grant) Total Capital Outlays 8/11/97 "---~""~""'-'.-------____"....."",_.,,,,~,_~",~~..~~..,.,u...., ." Total Cost $110,000 $19,600 $70,000 $20,000 $2,000 $10,942 $232,542 3:38 PM FY 97-98 POLICE BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Total Cost (Including lodging, Destination Purpose per diem, mileage, etc. Arizona Crime in Arizona Conference $1,000 Arizona DAR.E. training and recertification $1,000 Arizona Dispatcher/Communications training $2,000 Arizona Records training $1,500 Arizona Criminal Investigation training $2,000 Arizona Supervison & management $2,500 Unknown Crime Prevention $2,000 Unknown Community policing $1,000 Unknown Out-of town criminal investigations $2,000 Total Travel & Training $15,000 8/11/97 3:38 PM FY 1997-98 COURT BUDGET (as adopted by Mayor and Council) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Public Defenders Interpreter Judge Pro-Tem Jury Fees Equipment Repair Pager Rental Small Tools & Equip. Vehicle Expense S.C. ACAP Fee Leasehold Improvements Other Consultant Services Total Contracted Services Commodities & Supplies Office Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Postage Total Other Charges & Services Capital Outlays Debt Service Contingency Subtotal Staff Additions Annexation Costs Total 8/11/97 Budget Amount 39,218 150,689 5,000 14,910 1,323 3,898 12,173 840 1,260 7,796 8,611 245,718 28,000 1,500 5,000 10,000 10,000 120 7,500 10,000 12,500 2,500 5,000 92,120 10,000 1,750 7,500 4,780 2,500 16,530 14,500 o 1,000 379,868 o 158,452 538,320 3:39 PM FY 97.98 COURT BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Furniture & Fixtures Computer Hardware & Software General Office Equipment: Cash register compatible with court system Printer for receipting only/compatible with court system TVNCR combination for training; jury info; etc. Recording equipment for court/Judge office hookup Security devices: (leased) Total Capital Outlays 8/11/97 Total Cost $4,000 $3,500 $5,000 $2,000 $14,500 3:40 PM Destination 8/11/97 FY97~8COURTBUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose The Arizona Supreme Court requires all Judicial staff complete a minimum of 16 credit hours of training per year in order to be in compliance. 7 employees x 16 hrs = 112 COJET hrs. required Travel & Training budget at $7,500 equals approx. $67 per (Court Ordered Judicial Education & Training) Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. $7,500 $7,500 3:40 PM FY 1997-98 PUBLIC WORKS BUDGET (as adopted by Mayor and Council) Budget Amount Commodities & Supplies Street Signs Paints & Beads Fuel & Oil Small Tools & Equip. Shop Supplies Drafting & Office Supplies Pool Chemicals & Supplies Irrigation Supplies & Repairs Landscape Materials Arts & Crafts Sports & Special Events Uniforms Games & Classes Food Kitchen Supplies Field Trips Total Commodities & Supplies 25,000 4,000 22,000 33,700 66,750 27,650 8,450 9,300 17,400 2,450 6,250 1,850 3,000 3,350 600 2,000 227,800 Other Charges & Services Dues & Subscriptions Postage Travel & Training Telephone Utilities Utilities - Street Lights Reproductions Advertising & Publicity Total Other Charges & Services 1,180 1,000 9,730 10,100 42,000 15,000 5,000 3,000 87,010 Capital Improvement Projects 5,341,787 Capital Outlays 264,140 Debt Service 49,402 Contingency 10,000 Subtotal 9,757,873 Staff Additions 114,756 Annexation Costs Total 134,306 10,006,935 8/11/97 3:59 PM ----..-,~....._,."..._"..u.~...,.,...~.,;_,_<..'>.'___~.,,,','_,~........~.""'"" ""~"""",~""""~.~'''"'~~.''''~"~~.,,,,,,"",>,, FY 1997-98 PUBLIC WORKS BUDGET (as adopted by Mayor and Council) Budget Amount Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits 252,461 418,845 27,371 51,355 5,539 48,257 45,214 3,120 4,680 26,074 32,164 915,080 Contracted Services Engineering Architectural Services Landscape Architectural Services Survey Services Traffic Studies Geotechnical Services Drafting Services Title Reports (ROW) Appraisal Services Street Sweeping Street Striping Landscape Services Traffic Light Maintenance Traffic Light Integration Transit Services Weed Control Street Maintenance & Improvements Street Maint. & Improve. - Carryover Repairs & Maint. - Vehicles & Equip. Repairs & Maint. - Computers & Office. Equip. Repairs & Maint. - Buildings Uniform Rentals Equipment Rental Pager Rental Communications Expense Building Rent Contract Labor Reimburseables Pest Control Refuse Total Contracted Services 533,000 335,000 45,000 50,000 20,000 10,000 10,000 20,000 30,000 65,000 175,000 85,000 80,000 20,500 77 ,000 85,000 590,000 392,754 45,500 8,000 52,800 8,000 8,800 300 10,000 13,000 33,000 45,000 5,000 10,000 2,862,654 8/11/97 3:59 PM FY 97-98 PUBLIC WORKS BUDGET STAFF ADDITIONS (wlo annexations) (as adopted by Mayor and Council) Architect/Contracts Admin. 100% 37,813 9,734 8,500 56,047 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) It has been estimated (mostly based upon cost proposal) that next FY's archictectural needs would total $85,700, not including ,- the Municipal Facility. The position suggested would be required to be licensed, could be the Project Manager for the Municipal Facility and could do contract administration for the Public Works department. Presently most of the C.A. work is being done by John Siath at a cost of $70/hr. Engineering Aid 84% 24,813 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) This individual will help with permitting and field inspections, including development related projects. We currently pay Collins Pina to do this for us, at a rate of $45/hr. The individual may also be able to help with public inquiries, ,.- complaints, and investigations. Senior Maintenance Worker 84% 21,397 Justification 450 o o 21,847 (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) This individual is needed because at the present time we have only one individual qualified to operate our - heavy equipment. This one individual will also be retiring in the near future so we would need to have an individual that would be familiar with the area to drive the heavy equipment and maintain the roads. This individual would also be used to help supervise the inmates. FY 97-98 PUBLIC WORKS BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description PURCHASE TRUCK FROM PLANNING AND CONVERT FOR UTILITY TRUCK SERVICE CRANE FOR SIGN TRUCK CONVERT EXISTING TRUCK TO DUMP/BRUSH TRUCK (MOSTLY MTC) BRUSH CHIPPER (MOSTLY MTC WORK) ENCLOSE BROOM'S CAB AND ADD AC BUY-OUT LEASE ON FORD P.U. WATER SEPARATOR FOR GRADER 5' X 12' UTILITY TRAILER (MTC) 15 PASSENGER VAN, USED (MTC) PANEL VAN FOR CUSTODIAN, USED STANLEY POWER UNIT FORKS FOR LOADER STANLEY IMPACT BLADES FOR MOWER BLADES FOR GRADER ROAD MASTER BLADE 1 TON UTILITY TRUCK FOR MECHANIC (WILL COST $5,000.00 TO REPAIR EXISTING) TV & VCR FOR 0 & M TRAINING (REPLACEMENT) SURVEY EQUIPMENT BLUE PRINT MACHINE TRAFFIC COUNTERS COMPUTER HARDWARE & SOFTWARE FURNITURE & FIXTURE 15 PASSENGER VAN (SENIORS, SUMMER YOUTH) PORTABLE RADIOS (FOR RECREATION ASSISTANT) EVENT/PROGRAM FURNITURE & FIXTURES PORTABLE P.A. SYSTEM (SPECIAL EVENTS) CONCESSION EQUIPMENT MAIN TRACTOR (REPLACEMENT) FRONT LOADER ATTACHMENT FOR TRACTOR BACKHOE ATTACHMENT FOR TRACTOR MOWER ATTACHMENT FOR TRACTOR SOD CUTTER FOR BALL FIELD MAINTENANCE UTILITY TRAILER Total Capital Outlays *Note: Total for MTC support: $43,200 8/12/97 Total Cost $18,600 $3,500 $11,000 $19,500 $8,000 $3,700 $1,500 $1,300 $10,000 $8,000 $4,600 $950 $2,100 $1,500 $800 $2,500 $25,000 $600 $13,000 $3,000 $6,000 $18,150 $9,600 $33,000 $3,500 $3,500 $550 $1,200 $30,000 $3,400 $8,900 $3,500 $2,890 $800 $264,140 7: 50 AM FY 1997-98 PUBLIC WORKS CAPITAL IMPROVEMENT PROJECTS (as adopted by Mayor and Council) Project Name Price Club Loop Connection Lon Adams Road Business Park Drive Hartman Lane Handi Cap Ramp Replacement Tangerine ROW Acquisition Costs Ina/Meredith Traffic Signal Local Match (Moore Rd.) Silverbell/Cortaro Moore Rd. - Sandario to Postvale Arizona Pavilions Drive 1-10/Cortaro 1-10/Cortaro - Developer Contribution Orielly Infrastructure Orange Grove Embankment Land Acquisition Modular Building Maintenance Shed Safety Lighting Town Hall Parking Expansion Shop Building Sign & Tool Building Town Hall/Police and Park Signs Park Improvements Total Capital Improvement Projects Budget Amount 1,885,000 216,220 329,895 108,000 44,600 o 265,000 26,000 195,000 3,000 373,782 o o 123,090 258,000 600,000 290,000 5,600 45,000 o 60,000 6,600 20,000 487,000 5,341,787 8/12/97 8:26 AM Destination PHOENIX TUCSON TUCSON TUCSON TUCSON TUCSON TUCSON TUCSON TUCSON TUCSON PHOENIX 8/12/97 FY 97-98 PUBLIC WORKS BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose ARIZONA PARKS & RECREATION CONFERENCE PRE-SCHOOL WORKSHOP GAMES & CRAFTS WORKSHOP TURF MANAGEMENT SEMINAR AQUATICS SCHOOL WINDOWS 95 - 3 PEOPLE MS WORD - 2 PEOPLE EXCEL FOR WINDOWS - 1 PERSON ACCESS FOR WINDOWS - 1 PERSON AUTOCAD - 2 PEOPLE HEC II SEMINAR ARIZONA FLOODPLAIN MANAGERS ASSOC. (CONFERENCE) STREETS & HIGHWAYS ANNUAL MEETING OPERATIONS AND MAINTENANCE TRAFFIC CONTROL SIGNALIZATION Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. $650 $30 $150 $75 $50 $450 $300 $300 $300 $280 $2,000 $2,200 $320 $1,000 $800 $825 $9,730 7: 51 AM FY 1997 -98 WATER BUDGET (as adopted by Mayor and Council) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Well Repairs & Maintenance Water Sampling, Testing & Reporting Water Operator Uniform Rental Equipment Rental Consultant Services Professional Consultant Services Mapping Services Engineering Wholesale Water Contract Labor Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Equipment Maintenance & Repair Vehicle Maintenance Shop Supplies Small Tools & Equipment Chlorination Meter Repairs/Upgrades/Line Improvements Advertising, Printing, Publishing Repeater Rental Total Commodities & Supplies 8/12/97 Budget Amount 65,069 50,352 6,000 9,289 756 4,857 6,956 480 720 4,857 4,089 153,425 60,000 60,000 o 350 11,550 5,000 115,000 37,448 26,000 116,832 10,000 442,180 2,859 6,000 6,700 3,000 2,500 2,900 8,250 29,500 3,500 540 65,749 7:52 AM 8/11/97 FY 1997 -98 WATER BUDGET (as adopted by Mayor and Council) Other Charges & Services Insurance Travel & Training Dues & Supscriptions Postage Permits & Licenses Electricity - Wells Telephone Utilities - Office Pager Rental Withdrawal Fees Miscellaneous Total Other Charges & Supplies Capital Outlays Capital Improvements Debt Service Contingency Total Operating Budget Water System Acquisition Water System Operations Total Budget Amount 18,921 4,325 980 4,500 7,500 43,000 5,000 2,500 100 300 1,000 88,126 39,900 1,291,190 44,170 5,000 2,129,740 2,225,000 100,000 4,454,740 4:12 PM 8/11/97 WATER DEPARTMENT FY 1997-98 CAPITAL IMPROVEMENTS AND SYSTEM ACQUISITIONS Project/System Name Interconnect-Honea to Cortaro Water Treatment System Slowsand Filtration System Interconnect-Park Well to Cortaro Interconnect-Cortaro Ranch to Oshrin Park Interconnect-LaPuerta to Best Move & Refurbish 2 Storage Tanks Total Capital Improvements Tucson Water Lynn Lee Klos Budget Amount 631 ,41 0 60,000 10,000 27,000 17,000 533,780 12,000 1,291,190 1,900,000 75,000 250,000 2,225,000 3,516,190 Total System Acquisitions TOTAL 4:14 PM FY 97-98 WATER BUDGET CAPITAL OUTLAYS (as adopted by Mayor and Council) Description Storage Shed Flat Files Hydraulic Tools & Power Unit Auto CADD Station Computer Software & Hardware Total Capital Outlays 8/11/97 Total Cost $2,100 $4,000 $10,000 $13,800 $10,000 $39,900 4:13 PM Destination Tucson Phoenix Tucson Phoenix Tucson Tucson Tucson Phoenix 8/11/97 FY 97-98 WATER BUDGET TRAVEL AND TRAINING (as adopted by Mayor and Council) Purpose Computer Training Arizona Small Utilities Training Conference Customer Service Training Water Quality Training Certification for Joe Backflow Certification for Floyd and Joe Cadd Computer training Water Seminars Misc. 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" " 0 >C 0 ..J Cl UI 0 ..J a:: f- u w ..Ja:: f- w Z ~ ..: N ..; ... oft .. ,.: .; .,; ;! ~ 0 ~ f- --------,_..,'--~._,~,---="-,..""""'-""--"""~.......,~.~ "",""_~"h_'.""_".""_'''~' TOWN OF MARANA Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1997-98 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1996-97 1996-97* 1997-98 GENERAL FUND Local taxes Sales & Use $ 6,285,640 $ 6,310,008 $ 6,676,215 Licenses and permits Building & Development Fees 1,400,000 1,327,285 1,000,000 Business License 15,000 14,050 16,250 Intergovernmental Auto Lieu 60,000 69,738 75,000 State Shared Sales Tax 390,607 369,318 380,548 Urban Revenue 411,014 401,618 454,230 Annexation 281,471 0 1,118,860 Charges for services Parks & Recreation User Fees 5,000 5,917 6,500 Fines and forfeits Court Fines & Fees 175,000 109,094 125,000 Interest on investments Interest Income 225,000 372,359 350,000 Miscellaneous Miscellaneous Fees & Income 475,000 161,415 50,000 Total General Fund $ 9,723,732 $ 9,140,802 $ 10,252,603 *Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. 5/97 SCHEDULE C Page 1 of 3 TOWN OF MARANA Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1997-98 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1996-97 1996-97* 1997-98 SPECIAL REVENUE FUNDS Highway User Revenue Fund HURF $ 404.326 $ 408.680 $ 409.004 Total Highway User Revenue Fund $ 404.326 $ 408.680 $ 409.004 Local Transportation Assistance Fund LTAF $ 36.061 $ 36,061 $ 39.006 Total Local Transportation Assistance Fund $ 36.061 $ 36,061 $ 39,006 Grants Public Safety $ 262.021 $ 211,182 $ 311,973 CDBG/HOME 415,400 268.598 509,000 Supreme Court 126,559 0 0 Total Grants $ 803.980 $ 479,780 $ 820,973 Total Special Revenue Funds $ 1,244.367 $ 924,521 $ 1,268,983 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. 5/97 SCHEDULE C Page 2 of 3 TOWN OF MARANA Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1997-98 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1996-97 1996-97* 1997-98 ENTERPRISE FUNDS Water Utility Revenues $ 445,000 $ 85,195 $ 564,000 Grant Income 70,000 0 70,000 Total Enterprise Funds $ 515,000 $ 85,195 $ 634,000 Total Enterprise Funds $ 515,000 $ 85,195 $ 634,000 TOTAL ALL FUNDS $ 11,483,099 $ 10,150,518 $ 12,155,586 · Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. 5197 SCHEDULE C ..__....__~ of_~... TOWN OF MARANA Summary by Fund Type of Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 1997-98 INTERFUND OTHER FINANCING TRANSFERS 1997-98 1997-98 FUND SOURCES <USES> IN <OUT> .- GENERAL FUND Bond Proceeds $ 2,635,897 $ $ $ Total General Fund $ 2,635,897 $ 0 $ 0 $ 0 ENTERPRISE FUNDS Bond Proceeds $ 4,373,190 $ $ $ Total Enterprise Funds $ 4,373,190 $ 0 $ 0 $ 0 TOTAL ALL FUNDS $ 7,009,087 $ 0 $ 0 $ 0 5/97 SCHEDULE D TOWN OF MARANA Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1997-98 ADOPTED EXPENDITURE! BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUND/DEPARTMENT 1996-97 1996-97 1996-97* 1997-98 GENERAL FUND General Town $ 1,444,756 $ $ 767,814 $ 1,665,914 Mayor & Council 66,721 22,661 57,545 Human Resources 199,216 95,870 317,702 Administration 354,538 414,980 393,280 Accounting & Finance 267,312 0 32,423 Legal 262,000 304,869 327,000 BUilding Services 455,428 342,960 392,155 Planning & ZOning 404,880 377,405 459,709 Police 2,220,314 2,212,873 3,037,322 Court 367,552 207,898 538,320 Public Works 6,003,241 2,957,470 9,558,925 Total General Fund $ 12,045,958 $ 0 $ 7,704,800 $ 16,780,295 SPECIAL REVENUE FUNDS Public Works $ 440,387 $ $ 444,741 $ 448,010 Public Safety 262,021 211,182 311,973 CDBG/HOME 315,400 268,598 579,000 Total Special Revenue Funds $ 1,017,808 $ 0 $ 924,521 $ 1,338,983 ENTERPRISE FUNDS Water Utility $ 2,059,028 $ $ 1,178,877 $ 4,454,740 Total Enterprise Funds $ 2,059,028 $ 0 $ 1,178,877 $ 4,454,740 TOTAL ALL FUNDS $ 15,122,794 $ 0 $ 9,808,198 $ 22,574,018 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. 5/97 SCHEDULE E