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Home My WebLink AboutFY 1998-1999 Section 1: Section 2: Section 3: Section 4: Section 5: MARANA TOWN OF MARANA FISCAL 1998-99 BUDGET AS ADOPTED BY MAYOR AND COUNCIL JUNE 16, 1998 Table of Contents Letter of Transmittal and Adopting Resolution Public Notice and State Budget Forms Budget Overview Budget Summary Revenue Charts & Graphs Expenditure Charts & Graphs Organizational Chart Stalr-mg Charts & Graphs Compensation Plan Departmental Budgets a. Non-Departmental Expenses b. Town Council c. Town Oerk d. Town Manager e. Human Resources f. Finance & Accounting g. Legal h. Building Services i. Planning & Zoning j. Police k. Court l. Public Works m. Water "Come Grow With Us" ~~ MARANA ~/1~ TOWN OF MARANA August 24, 1997 To the Honorable Mayor and Council Town of Maran a, Arizona We are pleased to transmit to Mayor and Council the fiscal 1999-99 budget as adopted by Mayor and Council on June 16, 1998. The fiscal 1998-99 budget represents a prudent, fiscally responsive budget that addresses both the growth demands of the Town and the public's demand for increased and improved services. It also represents a balanced approach to funding the Council's commitments and priorities within the constraints of its resources. The preparation of the fiscal 98-99 budget took a different approach than in years past. This year, Mayor and Council were intimately involved in the process from the very beginning. In fact, Mayor and Council established the budget parameters early on through their approval of total available resources (revenues) and fixed expenses. Hence, departments were provided a discretionary budget allocation that reflects the estimated operating costs of the department, exclusive of capital purchases and improvements. Funding for these expenditures will be addressed through the annual Capital Improvement Plan (CIP) currently being prepared. In the future, the CIP will become an integral part of the budget process. The new budget process also identified the extent to which the Town was reliant on its reserves to balance the budget. Mayor and Council provided clear direction to staff to wean itself of this practice. Thus, while total recurring revenues are expected to increase by 42%, the total FY 98-99 budget is an increase of only 9% over the previous fiscal year. Total recurring revenues are expected to increase by 42%, spurred by sales tax collections, state shared revenues and building & development fees. The increase in recurring revenues is offset by a 21 % reduction in "special" revenues. Bond proceeds and reserve funds have decreased by a combined $3.8M. The increase in sales tax revenue is partially the result of the continuing expansion of the Town's economic base as evidenced by the recent opening of AutoNation U.S.A. (formerly Driver's Mart), Fry's Shopping Center and Autozone and the imminent opening of Office Max, Walgreens, Hollywood Video and Ramada Inn and Super 8 motels. Further, the increase in the sales tax rate from two to three percent for construction related activities is expected to generate an additional $790K in sales tax revenue. This amount, coupled with a like amount (contribution) from the general fund, will provide approximately $1.6M for transportation related projects (transportation fund). State shared revenues (sales tax & urban revenue) are expected to increase due to the increase in the official population base of the Town, which resulted from the Orange Grovel Camino de la Tierra annexation. The increase in building & development fees is driven by the continued strength of the residential home- building industry. Planned residential development projects include Heritage Highlands at Dove Mountain, Sahuaro Springs, Coventry's Sunflower Retirement Community, the Canyons and Villages at Dove Mountain and the Springs at Continental Ranch Apartment Complex. Perhaps equally significant as the increase in the aforementioned revenue sources is the reduction or reliance on reserves to fund the budget. Reserves of$1.8M are budgeted in FY 98-99, a decrease of $1.6M, or 47%, from the previous fiscal year. 13251 N. LON ADAMS ROAD _ MARANA, ARIZONA 85653 _ PHONE: (5201 ('82.i401 _ lAX: (r,2(J) ('iP..'b'ii In furtherance of the Council's objective to plan for and encourage orderly growth and economic development, $7.IM is programmed for capital improvements, primarily for transportation and water- related projects. Consistent with Council and staff s commitment to provide efficient and effective service, and in response to the growth demands of the Town, the budget includes an 11 % increase in staff personnel. Gfthe fifteen authorized new hires, the majority of new personnel (12) are involved in the direct delivery of services (5 patrol officers, 4 maintenance helpers and one street inspector, building inspector and recreation aide). Costs for the additional personnel are budgeted at $390K and includes furniture, fixtures and equipment. In closing, the FY 1998-99 budget represents the Council's prioritization of policy objectives within the context oflimited resources and staffs commitment to implementing those policies. Respectfully submitted, '-n.~ MiCL, C. Hein Town Manager /~ c:t~ Roy Cuaron Finance Director ,or ---- i ( lVIARANA RESOLUTION NO. 98-59 A RESOL UTI ON OF THE MAYOR AND COUNCIL OF THE TOvVN OF NIARANA, ARIZONA ADOPTING THE BUDGET FOR THE TOWN OF MARA1'J"AFOR TBEFISCAL YEAR 1998-99. WHEREAS, on June 2, 1998, in accordance with the provisions of A.R.S. 942-301 et seq., the Marana Town Council did make an estimate of the different amounts required to meet the public expenditures/expenses for the 1998-99 fiscal year and did estimate the revenues to be received from sources other than direct taxation; and WHEREAS, the Marana Town Council held a public meeting on June 16, 1998 following due public notice where taxpayers that appeared were heard in favor of or against any of the proposed expenditures/expenses of tax levies; and ( , WHEREAS, the sums to be raised by taxation as specified in the budget attached hereto as Exhibit A, as amended, do not, in the aggregate amount, exceed the expenditure limitation set by the Council on June 2, 1998. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Town of Marana, Arizona, that the budget setting forth the estimates of revenues and expenditures/expenses, attached hereto as Exhibit A and incorporated herein by this reference, as increased, decreased or changed by the Town Council, is hereby adopted as the final budget for the Town of Maran a for the fiscal year 1998-99. PASSED AND ADOPTED by the Mayor and Council of the Town of Maran a, Arizona, this 16th day of June, 1998. ~TE.s-I:~l! /~.---;::---:::::_ ~/ _'.?~ ~/:--... // // ~, ~' /.,' " .,./..,.. J/ . .,. ...' \. -..-."' < / .- /~ ." //-:.---- ,:/ ,/, . _~->'//-;~-rl'~,./ ~. /' '.'.. Sa-rufr-a f-:- Gr6s~clo;e- ~k.- --- I ( < )1h -' / f (~v> _' htCZA.0 Mayor ORA MAE BARN \13r3n3. AriZLln3 Resolution No. n-s') Page 1 of 1 Legal Notice Notice is hereby given that the Mayor and Council of the Town of Marana will hold a public hearing on Tuesday, June 16, 1998 for the purpose of adopting the fiscal 1998-99 budget. The hearing will be held at 7:00 p.m. at the Marana Town Hall, 13251 N. Lon Adams Road, Marana, AZ. Copies of the budget may be obtained by contacting Roy Cuaron at (520) 682-3401. Publish: June 5, 1998 June 8, 1998 (;; '" ... '" '" ... ... '" <> ow(/) ... '" ... ... ;ulrwQ') ",- on ..: ..: t-:::lcnQ) <D ... "' <> UJI-z' '" ... .... "' 0Cw~ ..: N ..; ..; azQ..CJl .... ::JW)("'" IlJ"-W '" W ." ~ ... <> <> '" <( ... ... ... C (jU'JW "'- '" ... ~- .; .; ..: Z~...JOl '" '" '" <> < 0::: a:1cn "' ... ... ~5~~ ...- N ...- ..; ..; .... <('" ...JUJ>..... ;!~<( 0 I- '" ^ ~ I- W :> u. 0 '" v Z ~ '" '" I- ~ 0 Z ... :> u. ~ W ~ I- ~ .,; ~ '" '" '" E '" <> c c 0 CIl ... ... ... c '" ^ ... ..: ..: ..: ., l: '" ... c c c ., CIl W '" <D <D "' .c 0.. '" ... ..; ..; ...- oo )( <.:l :> ~ .... .... .... .. Z V .c W c:; III Ii; Z ... ., ~ <( ... '" :; Z '" " .a u: ... '" '" ., ~ :;; c c c c c :c ~ .c :c ~ ~ ~ c ... W '" ... ... '" c c .. 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C .. . 15 >< 0 ..J '" <.:l '" 0 ..J 0 I- U W ..Jo I- W Z <( in I- ..: N ,.; .; on .,; ,.: .. .. c 0 ~ I- TOWN OF MARANA Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998-99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997-98 1997 -98- 1998-99 GENERAL FUND Local taxes Sales & Use Tax $ 6.676,215 $ 7,680,315 $ 9,175,437 Licenses and permits Building and Development Fees 1,000,000 1,671,182 1,921,859 Business License 16,250 16,250 17,000 Franchise Fees 30,000 36,447 36,000 Intergovernmental Auto Lieu 75,000 207,606 120,000 State Shared Sales Tax 380,548 389,294 459,704 Urban Revenue 454,230 454.199 610,847 Annexation 1,118,860 0 0 Charges for services Park & Recreation User Fees 6,500 9,570 15,000 Fines and forfeits Court Fines & Fees 125,000 125,000 140,000 Interest on investments Interest Income 350,000 435,229 550,000 Miscellaneous Miscellaneous Fees & Income Airport Revenue Contingent Revenue 20,000 o o 62,529 o o 60,000 100,000 1,000,000 Total General Fund $ 10,252,603 $ 11.087,621 $ 14,205,847 -Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. 5/98 SCHEDULE C Page 1 of 2 TOWN OF MARANA Summary By Fund Type of Revenues Other Than Property Taxes Fiscal Year 1998-99 ESTIMATED ACTUAL ESTIMATED REVENUES REVENUES REVENUES SOURCE OF REVENUES 1997 -98 1997-98* 1998-99 SPECIAL REVENUE FUNDS Highway User Revenue Fund Highway User Revenues $ 409.004 $ 381 ,405 $ 426,037 PAG Funding 1,529,102 905,000 Total Highway User Revenue Fund $ 409,004 $ 1,910,507 $ 1.331,037 Local Transportation Assistance Fund LTAF $ 39.006 $ 39,006 $ 43,840 Total Local Transportation Assistance Fund $ 39,006 $ 39,006 $ 43.840 Grants Public Safety $ 311,973 $ 278,060 $ 556,000 CDBG/HOME 657,150 182,722 845.000 Total Grants $ 969,123 $ 460,782 $ 1,401,000 Total Special Revenue Funds $ 1,417.133 $ 2,410.295 $ 2.775.877 ENTERPRISE FUNDS Utility (Water) Revenues $ 564.000 $ 402.015 $ 1,101,000 Grant Income 70,000 88,000 0 $ 634.000 $ 490.015 $ 1,101,000 Total Enterprise Funds $ 634,000 $ 490,015 $ 1,101,000 TOTAL ALL FUNDS $ 12.303.736 $ 13.987.931 $ 18,082,724 * Includes actual revenues recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated revenues for the remainder of the fiscal year. 5/98 SCHEDULE C Page 2 of 2 TOWN OF MARANA Summary by Fund Type of Other Financing Sources/<Uses> and Interfund Transfers Fiscal Year 1998-99 INTERFUND OTHER ANANCING TRANSFERS 1998-99 1998.99 FUND SOURCES <USES> IN <OUT> GENERAL FUND Bond Proceeds $ 1,645.491 $ $ $ Total General Fund $ 1,645,491 $ 0 $ 0 $ ENTERPRISE FUNDS Bond Proceeds $ 3,079,190 $ $ $ Total Enterprise Funds $ 3,079,190 $ 0 $ 0 $ TOTAL ALL FUNDS $ 4,724,681 $ 0 $ 0 $ o o o 5/98 SCHEDULE D TOWN OF MARANA Summary by Department of Expenditures/Expenses Within Each Fund Type Fiscal Year 1998-99 ADOPTED EXPENDITURE/ BUDGETED EXPENSE ACTUAL BUDGETED EXPENDITURES/ ADJUSTMENTS EXPENDITURES/ EXPENDITURES/ EXPENSES APPROVED EXPENSES EXPENSES FUNDIDEPARTMENT 1997-98 1997-98 1997-98* 1998-99 GENERAL FUND Non-Departmental $ 4,258,663 $ $ 1,932,081 $ 5,574,305 Mayor and Council 49,400 21,000 34,620 Town Clerk 172,017 188,200 240,414 Town Manager 609,738 580,000 594,596 Human Resources 293,702 135,000 155,785 Accounting and Finance 211,940 270,000 173,480 Legal 327,000 350,000 327,000 Building Services 317,655 340,000 397,630 Planning and Zoning 420,709 370,000 421,676 Police 2,643,289 2,321,940 2,504,950 Court 518,040 270,000 368,842 Public Works 7,060,483 3,920,999 6,770,445 Total General Fund $ 16,882,636 $ 0 $ 10,699,220 $ 17,563,743 SPECIAL REVENUE FUNDS Public Works $ 448,010 $ $ 420,411 $ 1,374,877 Public Safety 311,973 278,060 556,000 CDBG/HOME 727,150 184,722 845,000 Total Special Revenue Funds $ 1,487,133 $ 0 $ 883,193 $ 2,775,877 ENTERPRISE FUNDS Utility (Water) Fund $ 4,204,249 $ $ 700,000 $ 4,267,785 Total Enterprise Funds $ 4,204,249 $ 0 $ 700,000 $ 4,267,785 TOTAL ALL FUNDS $ 22,574,018 $ 0 $ 12,282,413 $ 24,607,405 *Includes actual expenditures/expenses recognized on the modified accrual or accrual basis as of the date the proposed budget was prepared plus estimated expenditures/expenses for the remainder of the fiscal year. 5/98 SCHEDULE E "-"____~,,~...~..,'__..,"__....",o_".._.~,_>~,,_,.. .._..'"",_._"""".....,_~._w...'__.H.._,.",."~,, .", TOWN OF MARANA FY 1998-99 BUDGET (summary overview) Revenue Source Sales Tax - Town Sales Tax - Transportation Fund Sales Tax - State Shared Urban Revenue Auto Lieu HURF LTAF Building & Development Fees Court Fines & Fees Business License Franchise Fees Park & Rec Fees Interest Income Miscellaneous Total Recurring Revenues COPS Grant M.A.N.T.I.S. H.I.D.T.A. GITEM AUTO THEFT RICO/ACJEG ACJEF/ACJC CDBG/OTHER Total Grant Revenues PAG Funded Projects Bond Proceeds Use of Reserves Water - Existing Systems Water - Proposed Systems Airport Revenue Total "Special" Revenues Contingent Revenue TOTAL REVENUES Expenditure Source Non-Departmental Town Council Town Clerk Town Manager Human Resources Finance Legal Building Services Planning & Zoning Police Court Public Works Water TOTAL EXPENDITURES Budget Amount 7,596,175 1,579,262 459,704 610,847 120,000 426,037 43,840 1,921,859 140,000 17,000 36,000 15,000 550,000 60,000 13,575,724 218,000 46,000 50,000 95,000 43,000 20,000 84,000 845,000 1,401,000 905,000 4,724,681 1,800,000 594,000 507,000 100,000 8,630,681 1,000,000 24,607,405 6,339,305 34,620 240,414 594,596 155,785 173,480 327,000 397,630 421,676 3,090,950 368,842 8,195,322 4,267,785 24,607,405 FY 1998-99 REVENUE SOURCES (in dollarsl 9,175,437 1,823,000 1,000,000 1,101,000 1,401,000 1,660,427 4,724,681 1,800,000 1,921,859 . Other Income . Contingent o Water . Grants D State Shared . Reserves .Bldg.lDev. Fees D Bonds . Sales Tax TOTAL REVENUES = $24,607,405 ---~-,---",-~-",-"-",~,._"-"-~,""",,"",,-'._",.""'-~,""-,,,,,,._,._^"',...~"";.,~~"',, ',- ,. FY 1998-99 REVENUE SOURCES (percent of total) 8% . Other Income . Contingent CWater . Grants IJ State Shared . Reserves .Bldg.lDev. Fees I!lJ Bonds . Sales Tax TOTAL REVENUES = $24,607,405 . --'-~'-"-~'""""'-"'~"-""""""--"---'- -_.~._,_.~..,.."-----..~-.,..,-"""".._;~~".~_..,,,-.~ TOWN OF MARANA REVENUE COMPARISON (FY 95-96 to FY 98-99) Adopted Budget FY 95-96 FY 96-97 FY 97-98 FY 98-99 Revenue Source Sales Tax - Town 5,545,842 6,285,640 6,676,215 7,596,175 Sales Tax - Transportation Fund 0 0 0 1,579,262 Sales Tax - State Shared 176,467 383,376 380,548 459,704 Urban Revenue 167,676 403,405 454,230 610,847 Auto Lieu 52,000 60,000 75,000 120,000 HURF 183,331 390,000 409,004 426,037 LTAF 25,874 36,061 39,006 43,840 Building & Development Fees 500,000 1,400,000 1,000,000 1,921,859 Court Fines & Fees 110,000 175,000 125,000 140,000 Business License 12,500 15,000 16,250 17,000 Franchise Fees 26,000 28,000 35,000 36,000 Park & Rec Fees 5,000 5,000 6,500 15,000 Interest Income 135,000 225,000 350,000 550,000 Miscellaneous 30,440 47,000 15,000 60,000 Total Recurring Revenues 6,970,130 9,453,482 9,581,753 13,575,724 COPS Grant 30,000 51,924 79,871 218,000 M.A.N.T.I.S. 31,835 40,921 48,823 46,000 H.I.D.T.A. 31,270 37,196 45,065 50,000 GITEM 67,580 79,980 104,892 95,000 AUTO THEFT 0 0 0 43,000 RICO/ACJEG 45,000 52,000 22,380 20,000 ACJEF/ACJC 7,060 126,559 10,942 84,000 CDBG/Other 637,290 485,400 579,000 845,000 Total Grant Revenues 850,035 873,980 890,973 1,401,000 Developer Contribution 0 400,000 0 0 PAG Funded Projects 0 0 0 905,000 Bond Proceeds 500,000 1,185,000 7,009,087 4,724,681 Reserves 2,000,000 2,499,851 3,409,345 1,800,000 Water 377,000 445,000 564,000 1,101,000 Airport Revenue 0 0 0 100,000 Total "Special" Revenues 2,877,000 4,529,851 1 0,982,432 8,630,681 Contingent Revenue 0 265,481 1 ,118,860 1 ,000,000 TOTAL REVENUES/BUDGET 10,697,165 15,122,794 22,574,018 24,607,405 % increase 41.37% 49.27% 9.01% FY 1998-99 CONSOLIDATED EXPENDITURES BY DEPARTMENT lin dollars) 1 ,525,895 3,090,950 368,842 . 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M M lXl o LO N I'- LO C\I ~ C\I I'- o LO ~ M ~ o LO ~ Ol co <0 o ~ M C\I o LO co Lri ~ o <0 C\I M a) o LO C\I ~ I'- ~ LO C\I LO o M <0 N C\I o o o c.O L;; l/l B .~ Q) (J) o<!l l/l Q) e> ltl .<:: () ~ .<:: (5 ~ c C\I v ..t o o co M lXl ~ o o o o o o o o o o co a) ~ o o o o o o ..,f co ~ l/l E ltl 0, e 00 m 'u Q) 0- (J) ?t- I'- co N o LO Ol Lri LO co o o Ol M C\I o LO ~ ,..: LO ~ o o LO N M o o o Lri ~ o o o '<l:. o o o o o Lri o o o as ~ o o o N o o ~ o l/l Q) l/l ltl .<:: u :; 00 19 '15. ltl () ~ ~ LO <Xi C\I M ~ ,..: o o ,..: o Ol ~ i <0 M LO M M o ~ ..,f o o o o o o o o o o o o o ci LO o N l/l 'E Q) E Q) > e 0- E 19 '15. ltl () ~ c Ol "'! I'- v Ol a) <0 M o LO co M as I'- ~ o I'- C\I C\I a) I'- ~ M co Ol Lri C\I Ol M c.O C\I o o o o o o o l/l e: ,g '5 ~ ll:: ltl Ci5 ~ c M ~ Lri LO o LO as LO C'.!. o o o o o o o o o o o o ci o ~ o o LO o LO as LO ~ 1J' e: Q) Ol .5::: 'E o () ~ ~ C\I ..t o o <0 M M ~ o o o o N ~ as (Q M o o 0 It) en o en o M o (Q I'- "!. ... N v o o o 0 C') (Q ...: en M o o 0 o o ...: N M o o 0 co v M .... ... o o It) co .... II'i It) ... o o (Q en It) ~ en It) o o (Q ... .... as It) ... o o 0 N (Q ~ M o o <0 M M ~ o It) o 0 o C') ciai o M C\I M <&i l/l e: .Q Cii .2> :0 o Q) l/l ltl Q) ...J ~ ..c Q) Cl oJ ~ o l/l l- e: o ~ 'S ~ E Q) 1ii >, (J) :::R. '#. ~ 0 O'! 0 ~ ci ~ 0 ... o (Q o 0 o .... N II'i M N Ol It) N~ N o It) o co o .... N ...: M (Q I'- N N~ o N N M II'i en ... as ~ ~ o c:i o ~ ?t- o v ~ ~ ?t- C\I v M M ?t- o "'! ?t- o co N ~ ?t- C\I ~ ~ ~ '!:! ~ ~ "1 ?t- ~ I'- c:i ?t- v co c:i ?t- C\I v N ?t- LO co c:i ~ ~ c:i ~ c LO <0 Lri C\I Qi Ol '0 :0 al 19 {? .... o ?t- FY 1998-99 EXPENDITURES BY OBJECTIVE (in dollars) 389,947 1,083,600 655,950 III Personnel Costs . Contract. Svcs. E'I Commod. & Suppl. . Other Charges & Svcs. . Special Programs . Capital Purchases E'I Capital Improvements II Staff Additions . Contingency . Debt/Lease Oblig. o System Acquistions TOTAL EXPENDITURES = $24,607,405 __........."""'.__'-...M~.~'.W,"_..""""""'"'"'^"....."___~.~,~_,..,-".,_+...~"-" FY 1998-99 EXPENDITURES BY OBJECTIVE (percent of total) 2% 3% .. Personnel Costs . Contract. SVC5. III Commod. & SuppL . Other Charges & SVC5. . Special Programs . Capital Purchases ID Capital Improvements III Staff Additions . Contingency . Debt/Lease Oblig. [] System Acquistions TOTAL EXPENDITURES = $24,607,405 --_......"'-_.."......_...".".._._...",.,,",~,.....,.,,-=,"'.,.."'",-_......."""".,.,.,,~.~""'.,.,,~ ". TOWN OF MARANA FY 1998-99 BUDGET CAPITAL IMPROVEMENT PROJECTS Project Name Handi Cap Ramp in Continental Ranch Hartman Lane R/W Acquistion Ina/Old Father Signal Modular Building Moore Road (TI P) Sandario to Postvale Moore/Whitney Drainage Orange Grove Embankment Price Lane Safety Lighting Sandario Road Widening & Landscaping Sandario/Marana Intersection (TIP) Match Senior Center Shop Building Park & Pool Improvements Town Hall Renovations Silverbell Median Improvements Silverbell Road Pedestrain Crossing Silverbell/Coachline Design, etc.-Signal and Survey Tangerine Road (carry over) R/W Unallocated Bond & Transportation Fund Proceeds Town Hall Land Acquisition Total Public Works Storage & Booster Plant Water Treatment System Slowsand Filtration Pilot Project Interconnect-Airline/Lambert Wells Interconnect-Cortaro Ranch to Oshrin Park Interconnect-LaPuerta to Best Northwest Replishment Feasibility Study Move standpipe & install automatic meter Tucson Water System Lynn Lee Water System Klos Water System Total Water Total Capital Improvement Projects ----~...........";~._"...<,.........~~....._,~<,,,,.- '"'-~'''~'''''''-~~~'---.''''.~.~..~~'-_..._..,~~;", -.-., .. . Budget Amount 40,000 200,000 100,000 290,000 23,000 75,000 300,000 146,000 100,000 366,000 26,000 467,000 90,000 78,400 8,200 156,000 100,000 225,000 575,000 137,753 600,000 4,103,353 163,410 60,000 5,000 40,000 17,000 533,780 25,000 10,000 2,225,000 75,000 250,000 3,404,190 7,507,543 Town of Marana DEPARTMENTAL ORGANIZATION ( 7/5/98) Arizon Pima Co a Supreme Court Public unty Superior Court I Town Council .................................... .................................................. Town Attorney - I..... T own Manager .. Municipal Court - I- Town Clerk/Town Marshal . Administration .............................. Finance Planning ~ - Human Resources Public W orks/ ~ - Town Engineer Utility - Police I-- Building Services ~ - Airport (Pending) Parks and Recreation ~ TOWN OF MARANA FY 1998-99 STAFFING Total Adopted Additional Adopted Staffing Staff Staffing % of Total Department FY 97-98 Requested FY 98-99 Staffing Town Manager 4.50 -1.00 ** 3.50 2.55% Town Clerk 5.00 0.00 5.00 3.65% Human Resources 2.00 0.00 2.00 1.46% Accounting & Finance 3.00 0.00 3.00 2.19% Building Services 9.00 1.00 10.00 7.30% Planning & Zoning 8.00 0.00 8.00 5.84% Police 51.50 5.00 56.50 41.24% Court 7.00 0.00 7.00 5.11% Public Works 29.00 8.00 ** 37.00 27.01% Water 4.00 1.00 5.00 3.65% TOTAL 123.00 14.00 137.00 100.00% ** Note: The position of Parks & Recreation Director was approved by Mayor and Council subsequent to the adoption of the final budget and the position of Assistant Town Manager was not included in the FY 98-99 budget. --",...,..".~~>",--""-_..~..--~.,,,..=~...~"~----,,~.~...~.....>.,.. TOWN OF MARANA FY 1998-99 STAFFING 5.00 3.50 3.00 CTown Manager . Planning & Zoning . Human Resources . Court . Building Services II Accounting & Finance . Police lilJ Town Clerk . Public Works . Water TOTAL FY 1998-99 STAFFING = 137 TOWN OF MARANA FY 1998-99 STAFFING (percent of total) 4% 3% 2% o Town Manager . Planning & Zoning . Human Resources . Court . Building Services II Accounting & Finance . Police m Town Clerk . Public Works . Water TOTAL FY 1998-99 STAFFING = 137 JOB TITLE Mail Clerk/Carrier Office Support Assistant. Recreation Assistant Maintenance Helper*/Custodian Office Support Clerk Police Records Clerk I Recreation Program Leader Accounting Clerk. Secretary. Police Records Clerk II Maint. Worker/Equip. Operator" Park Maintenance Worker Utility Maintenance Worker Permit Clerk Administrative Secretary HR Technician Police Telecommunicater* Police Records Specialist Court Services Specialist Senior Maintenance Worker/EO. Sr. Utility Maint. Worker Deputy Town Clerk <E> Community Dav. Spec. <E> Crime Prevention Specialist Crime ScenelEvidence Specialist Fleet Mechanic. Facilities Maintenance Technician Executive Asst to the Town Mgr<E> Court Marshal/Bailiff GIS Technician Planning Technician Assist. Public Works Supervisor Building Inspector 1* Streets Inspector Code Enforcement Inspector Water Operator . Benchmark <E> Exempt (NC) Not Classified RANGE 29 31 32 33 34 35 36 37 36 39 40 41 TOWN OF MARANA FY 1998 - 99 CLASSIFICA TION/SALARY PLAN ANNUAL MIN. MAX. 17 18 19 20 21 22 23 24 25 26 27 28 30 $14,239 $14,582 $14,933 $15,293 $15,663 $16,042 $16,430 $16,827 $17,234 $17,653 $18,081 $18,520 $18,970 $19,431 $19,904 $20,389 $20,885 $21,394 $21,916 $22,370 $22,895 $23,502 $24,089 $24,692 $25,309 MID. $16,852 $17,260 $17,678 $18,107 $18,547 $18,998 $19,460 $19,933 $20,418 $20,918 $21,426 $21,948 $22,484 $23,033 $23,596 $24,173 $24,764 $25,370 $25,992 $26,630 $27,255 $27,979 $28,678 $29,395 $30,130 $19,465 $19,938 $20,423 $20,921 $21,431 $21,954 $22,490 $23,039 $23,602 $24,179 $24,771 $25,376 $25,998 $26,835 $27,288 $27,957 $28,643 $29,346 $30,068 $30,891 $31,618 $32,455 $33,267 $34,099 $34,950 I I MONTHLY MIN. MAX. $1,186.58 $1,215.17 $1,244.42 $1,274.42 $1,305.25 $1,336.83 $1,389.17 $1,402.25 $1,436.17 $1,471.08 $1,506.75 $1,543.33 $1,580.83 $1,619.25 $1,658.67 $1,699.08 $1,740.42 $1,782.83 $1,826.33 $1,864.14 $1,907.91 $1,958.49 $2,007.45 $2,057.88 $2,109.11 MID. $1,404.33 $1,438.33 $1,473.17 $1,508.92 $1,545.58 $1,583.17 $1,621.67 $1,661.08 $1,701.50 $1,743.00 $1,785.50 $1,829.00 $1,873.67 $1,919.42 $1,966.33 $2,014,42 $2,063.67 $2,114.17 $2,166.00 $2,219.18 $2,271.29 $2,331.55 $2,389.86 $2,449.62 $2,510.82 $2,386.92 $2,445.50 $2,505.67 $2,574.23 $2,634.66 $2,704.62 $2,772.28 $2,841.55 $2,912.53 $1,822.08 $1,661.50 $1,701.92 $1,743.42 $1,785.92 $1,829.50 $1,874.17 $1,919.92 $1,966.83 $2,014.92 $2,064.25 $2,114.67 $2,166.50 $2,219.58 $2,274.00 $2,329.75 I I HOURLY MIN. MAX. $9.57 $9.80 $10.04 $10.29 $10.54 $10.75 $11.01 $11.30 $11.58 $11.87 $12.17 MID. $6.85 $7.01 $7.18 $7.35 $7.53 $7.71 $7.90 $8.09 $8.29 $8.49 $10.06 $10.30 $10.55 $8.10 $9.36 $9.59 $8.89 $8.90 $9.12 $10.81 $8.30 $8.50 $8.71 $9.82 $10.06 $9.34 $11.07 $8.92 $10.30 $11.34 $11.62 $11.91 $12.20 $12.50 $12.80 $13.10 $13.45 $13.79 $14.13 $14.49 $9.13 $9.38 $9.58 $9.82 $10.55 $10.81 $11.08 $11.35 $11.62 $11.91 $12.20 $12.50 $12.81 $13.12 $13.44 $13.77 $14.11 $14.46 $14.85 $15.20 $15.60 $15.99 $16.39 $16.80 8/24/98 c:hrm/salarylsaI9798a.xls Rev. 7/98 JOB TITLE Utility Service Inspector I Budget AnalystJAccountant <E> Engineering Aide Public Works Supervisor Police Records Supervisor <E> Police Telecommunication Supervisor <E> Utility Service Inspector II Building Inspector II Planner 1* <E> Water Ops. Lead Building Inspector III Utility Service Inspector III Police Officer* Court Administrator <E> Park/Recreation Supervisor <E> Senior Accountant <E> Utility Service Supervisor Utility Admin. Manager <E> Senior Building Inspector G.I.S. Analyst <E> Planner II <E> Police Sergeant. Plans Examiner <E> Engineering Technician <E> Airport Manager* <E> Economic Dav. Coordinator <E:> Architect<E> Town Magistrate PT <E> (NC) Civil Engineer <E> Principal Planner <E> Public Works Managerl Assistant Town Engineer <E> Police Lieutenant <E> Building Official <E> HR Director <E> Town ClerkITown Marshal <E> (NC) Planning Oirector* <E> Finance Oirector* <E> Police Chief <E> * Benchmark <E> Exempt (NC) Not Classified RANGE 56 57 58 59 60 61 62 83 64 85 86 TOWN OF MARANA FY 1998 - 99 CLASSIFICATION/SALARY PLAN ANNUAL MIN. MAX. 42 43 44 45 48 47 48 49 50 51 52 53 54 55 $25,943 $28,590 $27,255 $27,937 $28,635 $29,351 $30,085 $30,837 $31,608 $32,398 $33,208 $34,038 $34,889 $35,781 $36,656 $37,572 $38,510 $39,474 $40,460 $41,472 $42,510 $43,571 $44,661 $45,776 $46,922 MID. $30,884 $31,656 $32,447 $33,258 $34,069 $34,941 $35,815 $36,711 $37,626 $36,569 $39,533 $40,522 $41,534 $42,573 $43,838 $44,728 $45,846 $46,992 $48,167 $49,372 $50,606 $51,871 $53,188 $54,497 $55,859 $35,824 $36,721 $37,639 $38,579 $39,543 $40,532 $41,546 $42,585 $43,648 $44,740 $45,858 $47,005 $48,180 $49,384 $50,620 $51,884 $53,182 $54,511 $55,875 $57,272 $58,703 $60,171 $61,674 $63,216 $64,797 2 I I MONTHLY MIN. MAX. $2,181.89 $2,215.87 $2,271.29 $2,328.07 $2,386.29 $2.445.88 $2,507.08 $2,589.72 $2,833.98 $2,699.86 $2,787.35 $2,838.54 $2,907.43 $2,980.10 $3,054.65 $3,130.98 $3,209.18 $3,289.50 $3,371.70 $3.456.02 $3,542.46 $3,630.95 $3,721.73 $3,814.80 $3,910.17 MID. $2,573.63 $2,837.98 $2,703.94 $2,771.51 $2,840.79 $2,911.76 $2,984.61 $3,059.24 $3,135.65 $3,214.11 $3,294.43 $3,376.80 $3,461.20 $3,547.73 $3,636.47 $3,727.34 $3,820.50 $3,916.04 $4,013.96 $4,114.34 $4,217.19 $4,322.59 $4,430.63 $4,541.38 $4,654.94 $2,985.37 $3,060.09 $3,136.59 $3,214.96 $3,295.28 $3,377.65 $3,462.14 $3,548.75 $3,637.32 $3,728.36 $3,821.52 $3,917.06 $4,014.98 $4,115.36 $4,218.30 $4,323.70 $4,431.82 $4,542.57 $4,656.22 $4,772.67 $4,891.92 $5,014.24 $5,139.53 $5,267.96 $5,399.71 I I HOURLY MIN. MAX. $12.47 $12.78 $13.10 $13.43 $13.77 $14.11 $14.46 $14.83 $15.20 $15.58 $15.97 $18.36 $16.77 $17.19 $17.62 $18.06 $18.51 $18.98 $19.45 $19.94 $20.44 $20.95 $21.47 $22.01 $22.56 MID. $14.85 $15.22 $15.80 $15.99 $18.39 $18.80 $17.22 $17.65 $18.09 $18.54 $19.01 $19.48 $19.97 $20.47 $20.98 $21.50 $22.04 $22.59 $23.18 $23.74 $24.33 $24.94 $25.56 $28.20 $17.22 $17.65 $18.10 $18.55 $19.01 $19.49 $19.97 $20.47 $20.98 $21.51 $22.05 $22.80 $23.18 $23.74 $24.34 $24.94 $25.57 $26.21 $26.86 $27.53 $28.22 $28.93 $29.65 $30.39 $~~'1J./98 c:hrm/salarylsaI9798a.xls Rev. 7/98 $31.15 JOB TITLE Utilities Director <E> RANGE Public Works OirectorlTown Engineer <E> (NC) Assistant Town Manager <E> (NC) Town Manager <E> (NC) . Benchmark <E> Exempt (NC) Not Classified TOWN OF MARANA FY 1998 - 99 CLASSIFICA TION/SALARY PLAN ANNUAL MIN. MAX. MAX. 67 68 89 70 71 72 73 74 75 78 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 $48,095 $49,298 $50,530 $51,793 $53,088 $54,415 $55,775 $57,170 $58,599 $60,065 $81,565 $83,105 $64,682 $68,299 $87,958 $69,656 $71,397 $73,182 $75,012 $78,887 $78,809 $80,779 $82,799 $84,888 $86,991 MID. $57,258 $58,688 $60,155 $61,658 $63,200 $64,780 $88,399 $88,060 $89,781 $71,505 $73,292 $75,125 $77,003 $78,928 $80,901 $82,924 $84,997 $87,121 $89,300 $91,532 $93,821 $96,166 $98,570 $101,034 $103,560 $66,416 $68,078 $69,779 $71,523 $73,313 $75,145 $77,023 $78,949 $80,923 $82,945 $85,019 $87,145 $91,363 $91,556 $93,845 $96,192 $98,596 $101,061 $103,588 $106,177 $108,832 $111,552 $114,341 $117,199 $120,129 3 I I MIN. $4,007.92 $4,108.14 $4,210.82 $4,316.05 $4,424.00 $4,534.58 $4,647.89 $4,764.17 $4,883.25 $5,005.40 $5,130.43 $5,258.78 $5,390.19 $5,524.92 $5,683.13 $5,804.85 $5,949.75 $6,098.50 $8,250.99 $8,407.22 $6,587.44 $8,731.58 $8,899.88 $7,072.34 $7,249.23 MONTHLY MID. $4,771.31 $4,890.65 $5,012.88 $5,138.17 $5,268.69 $5,398.35 $5,533.25 $5,671.63 $5,813.41 $5,958.76 $6,107.68 $6,280.42 $6,416.91 $6,577.30 $6,741.78 $6,910.33 $7,083.05 $7,260.11 $7,441.67 $7,627.65 $7,818.39 $8,013.80 $8,214.15 $8,419.51 $8,629.97 $5,534.69 $5,673.16 $5,814.94 $5,960.29 $6,109.38 $8,262.12 $6,418.61 $6,579.09 $6,743.56 $6,912.12 $7,084.92 $7,262.06 $7,613.62 $7,629.69 $7,820.43 $8,016.01 $8,216.36 $8,421.72 $8,632.35 $8,848.08 $9,069.33 $9,296.03 $9,528.42 $9,766.59 $10,010.79 I I HOURLY MIN. MAX. $23.12 $23.70 $24.29 $24.90 $25.52 $26.16 $26.81 $27.49 $28.17 $28.88 $29.60 $30.34 $31.10 $31.87 $32.67 $33.49 $34.33 $35.18 $36.06 $36.96 $37.89 $38.84 $39.81 $40.80 $41.82 MID. $35.24 $36.12 $37.02 $37.95 $38.89 $39.87 $40.86 $41.89 $42.93 $44.01 $45.11 $46.23 $47.39 $48.57 $49.79 $27.53 $31.93 $28.22 $28.92 $32.73 $33.55 $29.84 $30.38 $34.39 $35.25 $36.13 $37.03 $31.14 $31.92 $32.72 $37.98 $33.54 $38.91 $34.38 $39.88 $40.87 $41.90 $43.92 $44.02 $45.12 $46.25 $47.40 $48.59 $49.80 $51.05 $52.32 $53.63 $54.97 $56.35 $57.75 8/24/98 c:hrm/salarylsaI9798a.xls Rev. 7/98 Class Code 1001 1002 1003 1004 1005 1006 1007 1008 1009 1010 1011 HR/iilbudget/98-99 08/24/98 TOWN OF MARANA HOURLY RATES Position Town Youth Worker MunicipallManagement Intern Concession Stand Worker Lead Concession Stand Worker Recreation Aide Lifeguard Water Safety Assistant Water Safety Instructor Assistant Pool Manager Pool Manager Police Officer Trainee Hourly Rate 5.15 7.00 - 9.00 5.15 5.55 6.00 6.25 8.10 8.38 8.50 8.98 $1,915 per month 3:42 PM TOWN OF MARANA FY 1998-99 BUDGET NON-DEPARTMENTAL EXPENSES Expenditure Category Insurance Debt Service Lease Costs - Existing Lease Costs - New Building Maintenance Refuse Utilities Telephone Salary Plan Adjustment Employee Benefits Fire Service Transit Service Airport Expenses Special Programs Chamber of Commerce Fireworks Rodeo Parade Jail Costs Animal Control Outside Agencies Contingent Expenses Orielly Rebate Condemnation Proceedings Town Memberships CDBG/HOME Grants Contingency Total Non-Departmental % of Total Expenditures Budget Amount 300,000 858,800 75,000 100,000 55,000 12,000 120,000 50,000 83,000 50,000 50,000 150,000 200,000 55,000 20,000 1,000 30,000 20,000 10,000 1,000,000 250,000 1,800,000 46,000 845,000 158,505 6,339,305 25.76% TOWN OF MARANA FY 1998-99 BUDGET MAYOR AND COUNCIL (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 0 Contracted Services 3,350 Commodities & Supplies 7,440 Other Charges & Services 22,830 Staff Additions 0 Total Operating Budget 33,620 Capital Purchases 1,000 Capital Improvements 0 Total Departmental Budget 34,620 % of Total Expenditures 0.14% Approved Staffing # None 0.00 Total Staffing 0.00 % of Total Staffing 0.00% TOWN OF MARANA FY 1998-99 BUDGET MAYOR AND COUNCIL (detailed version) Contracted Services Vehicle R & M Equipment Rental Computer Support R&M Contract Labor Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Misc. Office Equipment Total Commodities & Supplies Other Charges & Services Telephone Travel & Training Dues & Subscriptions Postage Printing Total Other Charges & Services Capital Outlays Total Budget Amount 1,500 400 450 1,000 3,350 700 5,000 1,740 7,440 1,500 18,780 500 1,000 1,050 22,830 1,000 34,620 MA VOR AND COUNCIL FV 1998-99 BUDGET CAPITAL OUTLA VS Description Furniture & Misc. Total Capital Outlays Total Cost 1,000 1,000 Destination MAYOR AND COUNCIL FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Total Cost (Including lodging, per diem, mileage, etc. Retreats (4) 2,000 Overnight 375 Day/Council 375 P & Z Council 250 Staff/Council 780 Study Sessions 3,000 League of Cities 2,000 Gov/Rural Economic Council National League of Cities Seminars 9,000 1,000 Total Travel & Training 18,780 MAYOR AND COUNCIL FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization Miscellaneous Total Dues & Subscriptions Cost 500 500 Town of Maran a TOWN CLERK/TOWN MARSHALl ADMINISTRATION DEPARTMENT (7/1I9S) Public I Town COUDCil I Town Manager I i... Town Clerk/Town Marshal AdministIation I ,._~ ...- - ^. --, "-~..~.. Deputy Clerk Ii I - --.- J Receptionist! Office Support Assistant Mail Carrier/Courier TOWN OF MARANA FY 1998-99 BUDGET TOWN CLERK (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 142,450 Contracted Services 36,180 Commodities & Supplies 15,724 Other Charges & Services 46,060 Staff Additions 0 Total Operating Budget 240,414 Capital Purchases 0 Capital Improvements 0 Total Departmental Budget 240,414 % of Total Expenditures 0.98% Approved Staffing # Town Clerk 1.00 Deputy Clerk 1.00 Office Support Assistant 2.00 Mail Carrier/Courier 1.00 Total Staffing 5.00 % of Total Staffing 3.65% TOWN OF MARANA FY 1998-99 BUDGET TOWN CLERK (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Contract Labor Computer Support Equipment R & M Elections Vehicle R & M Equipment/Storage Rental Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Total Commodities & Supplies Other Charges & Services Community Relations Recording & Advertising Telephone Travel & Training Dues & Subscriptions Postage Printing Total Other Charges & Services Capital Outlays Total Budget Amount 40,827 71 ,982 o 8,900 945 582 8,695 660 840 840 4,653 3,526 142,450 2,300 3,000 1,860 22,760 1,200 5,060 36,180 14,974 750 15,724 14,780 20,500 3,680 1,775 525 2,800 2,000 46,060 o 240,414 Destination TOWN CLERK FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Arizona Clerk's Conference Academy Elections Workshop Annual State Conference Miscellaneous Computer Classes & Seminars for Staff Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 250 225 200 1,100 1,775 TOWN CLERK FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization IIMC AMC Elections Internet (starnet) CMC Total Dues & Subcript. Cost 85 50 50 240 100 525 Town of Marana TOWN MANAGER'S OFFICE (7/1/98) Public T own Council Town Manager - Executive Assistant to the Manager Community and Economic Development , ,,- _.~ .- -- -- Community Development Specialty n_n -- TOWN OF MARANA FY 1998-99 BUDGET TOWN MANAGER (condensed version) Expenditure Category Salaries, Wages & Benefits Contracted Services Commodities & Supplies Other Charges & Services Staff Additions Total Operating Budget Capital Purchases Capital Improvements Contingency Total Departmental Budget % of Total Expenditures Approved Staffing Town Manager Executive Assistant Annex.lEconomic Development Coordinator Community Development Specialist Total Staffing % of Total Staffing Budget Amount 233,034 217,735 8,802 17,025 o 476,596 18,000 o 100,000 594,596 2.42% # 1.00 1.00 1.00 0.50 3.50 2.55% TOWN OF MARANA FY 1998-99 BUDGET TOWN MANAGER (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Public Relations Computer Support Contract Labor Equipment R & M Pager Rental Professional Services Town Hall Meetings/Special Events Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil General Office Equipment Total Commodities & Supplies Other Charges & Services Telephone Travel & Training Dues & Subscriptions Postage & Printing Total Other Charges & Services Capital Outlays Subtotal Contingency Total Budget Amount 175,000 19,994 o 15,132 945 989 7,826 913 756 756 7,912 2,811 233,034 56,000 700 4,000 1,800 235 150,000 5,000 217,735 4,570 2,432 1,800 8,802 3,900 8,833 1,735 2,557 17,025 18,000 494,596 100,000 594,596 TOWN MANAGER FY 1998-99 BUDGET CAPITAL OUTLAYS Description Computer Hardware Furniture (pending move) Fax machine (pending move) Copier - Lease/purchase (pending move) Total Capital Outlays Total Cost 5,000 4,000 1,000 8,000 18,000 Destination Town Hall PhoenixlTucson PhoenixlTucsonl Arizona Out-of-state PhoenixlTucson TOWN MANAGER FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Writing Seminar Conferences (Dick & Dan) Mike Hein's (various conferences and meetings) GADA, Water, Leg., Rural Dev. League of Cities & Misc. Mike Hein's (various conferences - approx. 2) Regional Water & D.C. Jocelyn Entz (various conferences) Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 1,500 2,000 1,600 2,500 1,233 8,833 TOWN MANAGER FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization Misc. Dues (AHED, ACMA) Arizona Daily Star Internet Access (2 sites & subscriptions) Total Dues & Subcript. Cost 1,000 225 510 1,735 Town of Marana HUlvfAN RESOURCES DEPARTMENT (7/1/98) Public Town Council Town Manager Human Resources Director Human Resources Technician TOWN OF MARANA FY 1998-99 BUDGET HUMAN RESOURCES (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 78,437 Contracted Services 12,000 Commodities & Supplies 0 Other Charges & Services 40,748 Special Programs 19,600 Total Operating Budget 150,785 Capital Purchases 5,000 Capital Improvements 0 Total Departmental Budget 155,785 % of Total Expenditures 0.63% Approved Staffing # Human Resource Director 1.00 Human Resource Technician 1.00 Total Staffing 2.00 % of Total Staffing 1.46% TOWN OF MARANA FY 1998-99 BUDGET HUMAN RESOURCES (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Consultant Services Computer Support Plan Administration Fees Equipment Rental Total Contracted Services Other Charges & Services Recruitment & Advertisement New Employee Orientation Telephone Travel Training Dues & Memberships Postage & Printing Office Supplies Publications & Subscriptions Health & Safety General Office Equipment Miscellaneous Total Other Charges & Services Special Programs Compliance Employee Relations Student Intern Program Town Employee Training PAG. T.R.P. Tuition Reimbursement Total Special Programs Capital Outlays Total --......'"'"'--;_.~~-""~.....'--'--~~~~'''_''',..-.<'''''''............,.,'',...,-...~"''"~~_~_M~ , Budget Amount 43,192 20,874 100 4,909 378 321 3,478 264 336 336 2,567 1,683 78,437 7,500 2,000 2,000 500 12,000 12,100 3,500 900 2,500 7,500 2,000 2,000 2,500 2,500 2,000 2,000 1,248 40,748 2,750 5,500 2,250 5,600 1,500 2,000 19,600 5,000 155,785 HUMAN RESOURCES FY 1998-99 BUDGET CAPITAL OUTLAYS Description Computer and furnishing for student intern work station. Total Capital Outlays Total Cost 5,000 5,000 Destination Misc. Seminars Travel --""-~._<.,",~""-,-,~;-,,~,,~--->,,,,,",,----.,_..-.."_._~.~.,,~,~,~-'~',~ HUMAN RESOURCES FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Professional training to Professional training Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 7,500 2,500 10,000 HUMAN RESOURCES FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization Society of Human Resource Managers-local and national International Public Personnel Managers Association-local and national Arizona Compensation Association Portfolio for Senior Personnel Managers Arizona Government Training Service Charges for meetings Internet provider Miscellaneous other dues & memberships Total Dues & Subcript. Cost 200 400 175 350 250 125 240 260 2,000 Town of Marana FINANCE DEPARTMENT (7/lI98) Public I Town Council I Town Manager I < ~-- - Finance Director I Budget Analyst I Accounting Clerk TOWN OF MARANA FY 1998-99 BUDGET ACCOUNTING AND FINANCE (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 127,527 Contracted Services 27,450 Commodities & Supplies 9,175 Other Charges & Services 9,328 Staff Additions 0 Total Operating Budget 173,480 Capital Purchases 0 Capital Improvements 0 Total Departmental Budget 173,480 % of Total Expenditures 0.70% Approved Staffing # Finance Director 1.00 Accountant/Budget Analyst 1.00 Accounting Clerk 1.00 Total Staffing 3.00 % of Total Staffing 2.19% TOWN OF MARANA FY 1998-99 BUDGET ACCOUNTING AND FINANCE (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Audit Contract Labor Computer Support Equipment R & M Equipment Rental Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil General Office Equipment Total Commodities & Supplies Other Charges & Services Telephone Travel & Training Dues & Subscriptions Postage & Printing Fiscal Charges Total Other Charges & Services Capital Outlays Total Budget Amount 83,487 20,874 2,000 8,137 567 532 5,217 396 504 504 4,254 1,055 127,527 25,000 250 1,000 600 600 27,450 7,675 300 1,200 9,175 2,400 1,320 590 2,018 3,000 9,328 o 173,480 Destination Unknown Tucson Tucson/Phoenix ACCOUNTING AND FINANCE FY 1998-99 TRAVEL AND TRAINING Purpose AFOA meeting; meet with other finance directors from around the state to discuss current financial and accounting issues facing municipalities. NIGP - Copper Chapter monthy luncheons; meet with contracting/ purchasing officers from southern Arizona to discuss latest trends and issues. Attend various one-day seminars on various matters ranging from accounting and finance to business writing, etc. Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 500 120 700 1,320 ACCOUNTING AND FINANCE FY 1998-99 DUES AND SUBSCRIPTIONS Organization Arizona Finance Officers Association Government Finance Officers Association National Institute of Governmental Puchasing Internet Access Total Dues & Subcript. Cost 100 150 100 240 590 TOWN OF MARANA FY 1998-99 BUDGET LEGAL Subject Matter Tax Water Annexation Prosecution General Services Condemnation & Acquisitions Total Departmental Budget % of Total Expenditures Budget Amount 10,000 24,000 10,000 100,000 150,000 33,000 327,000 1.33% Town of Marana BUILDING INSPECTIONS DEPARTMENT (7/1/98) Public I Town Council , -. Town Manager ,-_. --- Building Official -..<' .~. ,.~ . -I I I " I Inspections Division Ii Plans Examination Division Permitting Division -... I , Senior Plans - Building Inspector Examiner Ii Permit Clerk I , I I I Building Building Code Office Support Inspector II Inspector I Enforcement Inspector Assistant .. _',_.M ____'~>."~'"";~..'""'"'"".'O......~""._"'_."',......_""""",,,,~~~"""_.~""'''''.''"'~._"."'..._ . TOWN OF MARANA FY1998-99 BUDGET BUILDING SERVICES (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 322,388 Contracted Services 19,200 Commodities & Supplies 12,600 Other Charges & Services 15,650 Staff Additions 26,392 Total Operating Budget 396,230 Capital Purchases 1 ,400 Capital Improvements 0 Total Departmental Budget 397,630 % of Total Expenditures 1.62% Approved Staffing # Building Official 1.00 Plans Examiner 2.00 Senior Building Inspector 1.00 Building Inspector" 1.00 Building Inspector I 1.00 Building Inspector 2.00 Permit Clerk 1.00 Office Support Assistant 1.00 Total Staffing 10.00 % of Total Staffing 7.30% TOWN OF MARANA FY 1998-99 BUDGET BUILDING SERVICES (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Repair and Demolition Fund Computer Support Vehicle R & M Contract Labor Equipment Rental Total Contracted Services Commodities & Supplies Office Supplies Office Furniture & Equipment Small Tools & Equipment Fuel & Oil Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Postage Travel & Training Telephone Total Other Charges & Services Capital Outlay Subtotal Staff Additions Total .------".-~.....,-"._-~."-'""~,..,_.~~,.",,..,.,*"-,.-"'''''--'''-,.~=-.........><;.-,.,~."._-. Budget Amount 80,591 178,739 1,000 19,915 1,701 2,213 15,651 1 ,188 1,512 1 ,512 1 0,413 7,953 322,388 10,000 4,500 2,800 1,800 100 19,200 5,000 1,600 800 5,200 12,600 1,100 400 6,400 7,750 15,650 1,400 371,238 26,392 397,630 BUILDING SERVICES FY 1998-99 BUDGET STAFF ADDITIONS Plans Examiner 16,279 4,263 5,850 26,392 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) Currently we have one plans examiner who plan reviews all permits. We receive about one permit for every four permits that Pima County and the City of Tucson receive. However, both Pima County and the City of Tucson have 6 plans - examiners to process the number of permits they receive. We have been training the permits clerk and assistant to do some technical reveiw regarding the easier more routine permit activities, we have encourage third party reviews which decreases the plan review portion of our revenue by a small amount, and some work has been done after hours by .- salaried staff to maintain turnaround times. However, the measures taken to date will not address the ever increasing number of plans review. ___...."'_=."",...~~.'~l.,....,.~.w______><..<.~___".,.,..,.."',__......."'",.....""".."..._~",_ BUILDING SERVICES FY 1998-99 BUDGET CAPITAL OUTLAYS Description Conversion of the previous network computer into a work station for the Office Support Assistant Total Capital Outlays Total Cost 1 ,400 1,400 Destination - Prescott, AZ San Diego, CA San Antonio, TX Local - Western States BUILDING SERVICES FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Training department staff for code related issues at the Arizona ICBO training confernce ICBO annual business meeting and code conference for the United States Building Officials IAEI annual business meeting and code conference for the U.S. Seminars, meetings and study courses Seminars and training courses by ICBO, IAEI and for different trades Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 2,000 1,500 1,500 800 600 6,400 BUILDING SERVICES FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization International Conference of Building Officials (ICBO) Membership Dues International Association of Electrical Inspectors (IAEI) Membership Dues Miscellaneous dues and subscriptions Total Dues & Subcript. Cost 500 250 350 1,100 Town of Marana PLANNING DEPARTMENT (7/1198) Public Town Council Town Manager ... Planning Director ,-- I- Administrative Secretary T Office Support Assistant I I Principal Planner Code Enforcement Inspector I I I Geographic Information Planning Division Systems (GJ.S.) Division I I I I I Planner II Planner I Planning Technician G.I.S. Analyst TOWN OF MARANA FY 1998-99 BUDGET PLANNING AND ZONING (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 307,905 Contracted Services 73,500 Commodities & Supplies 10,400 Other Charges & Services 23,908 Staff Additions 5,963 Total Operating Budget 421,676 Capital Purchases 0 Capital Improvements 0 Total Departmental Budget 421,676 % of Total Expenditures 1.71% Approved Staffing # Planning Director 1.00 Principal Planner 1.00 Planner II 1.00 Planner I 1.00 Planning Technician 1.00 G.1.8. Analyst 1.00 Administrative Secretary 1.00 Office Support Assistant 1.00 Total Staffing 8.00 % of Total Staffing 5.84% ---~,~,,,,,,^,^,,,..........,~;.,,...,,-,"._,_,,,,,~___._.,",,,,,_,,,,,,,,,~,,,o~_....,....~,~.~.",.."~~~ TOWN OF MARANA FY 1998-99 BUDGET PLANNING AND ZONING (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Professional Services Vehicle Repairs & Maint. Contract Labor Computer Maintenance Equipment Rental Total Contracted Services Commodities & Supplies General Office Supplies Small Tools & Equipment Fuel & Oil Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Postage Public Notification Expenses Photographic & Reproduction Costs Misc. Total Other Charges & Services Capital Outlays Subtotal Staff Additions Total Budget Amount 194,723 54,932 1,000 19,634 1,512 2,182 13,912 1,056 1,344 1,344 10,266 6,000 307,905 57,000 2,500 7,500 4,500 2,000 73,500 4,000 3,900 2,500 10,400 2,100 7,200 3,000 3,500 2,500 5,000 608 23,908 o 415,713 5,963 421,676 PLANNING AND ZONING FY 1998-99 BUDGET STAFF ADDITIONS Planning Technician 84% 5,300 663 o o 5,963 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) The Planning Technician will continue to perform the tasks required of a Secretary/Intern, in addition the position will track all cases from start to finish. The Technician will also coordinate meetings of the proposed Development Review Committee. The case involvement by the Technician is more indicitive of the work done by a Technician. -,._---_.~,--.-,"""'.",._-~-.,_.,....~-"....'"'-,'-,~......~._....~.~..,~,.""'"~"",'~.,.,., ., Destination Phoenix, AZ Seattle, WA Tucson, AZ ---~___"''';'^~''''~'''''''''''''''''''''''''""",_'''''__d''.,''_''O__'''~ PLANNING AND ZONING FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Arizona APA Conference (2) Staff (2) P & Z Commissioners National APA Conference (1) Staff Various one day seminars on training material Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 4,300 2,200 700 7,200 PLANNING AND ZONING FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization We will pay a monthly charge of $20.00 for each Internet hook-up, we have 3 lines. Yearly APA dues for (4) Planning employees and interested Commissioners. Publication-Zoning News Newspaper-Arizona Capitol Times Pima County Zoning Code Book APA Journal Arizona Daily Star Miscellaneous Total Dues & Subcript. -'""'~"""""'''''.'.'___'~~~''''''~"O+.._o;..'''''"~'f'''_.".....,,,,,,,"'~,,,",,,,~_~",......_.w_.." Cost 720 1,000 50 50 25 50 150 55 2,100 Town of Marana POLICE DEPARTMENT (7/1/98) Public f Town Council I Town Manager I Police Chief I I I I Criminal Telecommunications Administration Division Investigations Division Division Operations Division Records Division Town of Marana POLICE DEP ARTMENT/ ADMINISTRATION DIVISION (7/1/98) Public I Town Council r Town Manager I Police Chief I Lieutenant Administration I I I I Fleet Purchasing & Budget Equipment & Supplies Management Management Management . ---~ Property & Evidence Special Projects Post 77 Management Management Police Explorer Program Town of Marana POLICE DEPARTMENTI CRIMINAL INVESTIGATIONS (7/1/98) Public I Town Council I Town Manager I Police Chief I , Sergeant Criminal Investigations I I I 1 Crime Scene Detective G.I.T.E.M. Investigation Auto Theft M.A.N.TJ.S. Task Force Town of Marana POLICE DEPARTMENT/OPERATIONS DIVISION (7/1/98) Public I Town Council I ,.-....-. --- Town Manager I . - - Police Chief I ~v,~__~,_.._..v___ Lieutenant Operations 1---.... _u .^~ = I I I I I Sergeant Sergeant Sergeant Sergeant Sergeant Day Shift PM Shift Night Shift Relief Shift Administration ~""",,-,"_,>~''''_M_AA~' ~&_..;;.t - - '- ---- - Patrol Patrol Patrol Patrol DARE -. - Motorcycle Crime - --- - Traffic Control K9 Prevention Police - Information - Accreditation Town of Marana POLICE DEPARTMENT/RECORDS DIVISION (7/1198) Public Town Council Town Manager Police Chief Supervisor Records I I I Records Clerk II Records Clerk I u Town of Maran a POLICE DEPARTMENT/TELECOMMUNICATIONS DIVISION (7/l/9&) Public I Town Council I Town Manager I -,-'''' Police C1Iief I -- -- v_.".^ Supervisor T elecommunic:ations I E9l1 Telecommunicator -"'_""_~__~~~'"""~'~""_'m__""_.~...~_..,,,",,"-+,~.__......",,,,_,,,~.,,~"~.......' h'~'M . TOWN OF MARANA FY 1998-99 BUDGET POLICE (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 2,187,823 Contracted Services 93,300 Commodities & Supplies 145,950 Other Charges & Services 69,650 Staff Additions 179,227 Total Operating Budget 2,675,950 Capital Purchases 415,000 Capital Improvements 0 Total Departmental Budget 3,090,950 % of Total Expenditures 12.56% Approved Staffing # Police Chief 1.00 Lieutenants 2.00 Sergeants 6.00 Patrol Officers 36.00 Records Supervisor 1.00 Records Clerk II 1.00 Records Clerk I 2.50 Telecommunications Supervisor 1.00 Telecommunicator 5.00 I.D.lProperty Evidence Technician 1.00 Total Staffing 56.50 % of Total Staffing 41.24% TOWN OF MARANA FY 1998-99 BUDGET POLICE (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Holiday Pay Hourly - Part-Time Shift Pay Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Repairs & Maint. - Vehicle Repairs & Maint. - Small Tools & Equip. Repairs & Maint. - Office Equipment Professional/Testing Fees DUI Blood Samples Uniforms Pager Rental Repeater Rental Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Grant Funded Equipment Small Tools & Equipment Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Postage DARE Youth Programs Crime Prevention/Intervention Program Total Other Charges & Services Capital Outlay Subtotal Staff Additions Total Budget Amount 154,007 1,454,303 89,351 38,130 11 ,856 14,144 133,918 9,639 29,938 88,689 6,732 8,568 8,568 95,952 44,028 2,187,823 40,000 6,600 5,500 6,000 500 27,000 4,200 3,500 93,300 15,100 50,000 45,000 35,850 145,950 10,850 15,000 8,400 2,400 14,000 3,000 16,000 69,650 415,000 2,911,723 179,227 3,090,950 POLICE FY 1998-99 BUDGET STAFF ADDITIONS Patrol Officer (5) 84% 140,400 34,600 175,000 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) The hiring of these five officers is contingent upon a grant award from the U.S. Department of Justice through the - Community Oriented Policing Program (COPPS). The grant pays a maximum of $75,000 per officer over a three year period for salaries, wages and fringe benefits. It does not pay for overtime, holiday or shift-pay. ,- Police Sergeant 84% 4,227 4,227 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) The growth of the department requires that an additional sergeant's position be created to more effectively and efficiently manage personnel and administrative matters. -""""~._"--'''--'~''-''''-'''''_.'''-''''~~-'''''''_.~''-'"''-'-''''-''-"":"'=_'~'~"-~"'".....,,~.~-,._".......-..,.~ POLICE FY 1998-99 BUDGET CAPITAL OUTLAYS Description Purchase 15 police vehicles Equipment for new vehicles Recondition four police vehicles Total Capital Outlays Total Cost 315,000 60,000 40,000 415,000 Destination Arizona Arizona Arizona Arizona Arizona Arizona Arizona Arizona Arizona POLICE FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Crime in Arizona Conference DAR.E. training and recertification Dispatcher/Communications training Records training Criminal Investigation training Supervison & management Crime Prevention Community policing Out-of-town criminal investigations Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 1,000 1,000 2,000 1,500 2,000 2,500 2,000 1,000 2,000 15,000 POLICE FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization Law Enforcement Television Network International Assoc. of Chiefs of Police Arizona Assoc. of Chiefs of Police Rocky Mountain Information Network Southern Arizona Law Enforcement Management Assoc. Arizona Property and Evidence Assoc. International Assoc. for Identification Officers Assoc. for Public Safety Communications Arizona Homicide Investigators Assoc. Internet provider Commission of Accreditation for Law Enforcement Agencies (CALEA) Total Dues & Subcript. '--~""-'~"""''''"''-'-'",",,~;,,-,^'~",''","'''''-'~=-.'~''~''_''''"'M'"'~'''"",-=''"'~'_,~,'..n Cost 2,200 150 100 100 100 50 100 100 60 240 7,650 1 0,850 Town of Marana MUNICIPAL COURT (7Il/98) Public I I 1 Arizona Supreme Court ~ :~;;;;~~.m_-.:l Town Council Town Manager Town Magistrate .._._._...u..................nu~ Court Administrator - Probation r I I Sentence Enforcement! Civil Court Division Collections Division . .._......= Accounting Division (pending) Records Division Criminal Court Division I Filing Data Entry Court Marshal/Bailiff '-~..~__....__"'"..,i.,"""'-..'"'_",.""""".N_'_."__,.....~""""...""~"'.~_".......o,~,..~~.""-.<""~4~_.""'.,~,.. -'~"""''''''"'~''''''''''----~''-''"''~~~~---'"''^~''-''''-''-''-"''"-''''''~'"'-~'.",.......,.".> TOWN OF MARANA FY 1998-99 BUDGET COURT (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 228,292 Contracted Services 84,200 Commodities & Supplies 10,000 Other Charges & Services 13,850 Staff Additions 0 Total Operating Budget 336,342 Capital Purchases 32,500 Capital Improvements 0 Total Departmental Budget 368,842 % of Total Expenditures 1.50% Approved Staffing # Magistrate Judge 1.00 Court Administrator 1.00 Court Clerk 4.00 Court Bailiff/Marshall 1.00 Total Staffing 7.00 % of Total Staffing 5.11% --............,....,.,,,.......,___......_,......v""""'...,""",_,..,."...</.,,..,,..._=,,...,....,.~-..,~,.,"',. ,.,_ "....,_ '_0 . TOWN OF MARANA FY 1998-99 BUDGET COURT (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Public Defenders Interpreter Judge Pro-Tem Jury Fees Marshal Equipment Repair Pager/Storage Rental Small Tools & Equip. Vehicle Expense S.C. ACAP Fee Victims Right-Grant Other Consultant Services Total Contracted Services Commodities & Supplies Office Supplies Other Charges & Services Dues & Subscriptions Travel & Training Telephone Postage Total Other Charges & Services Capital Outlays Total Budget Amount 69,325 111,009 1,761 13,930 1,323 910 12,173 924 1,176 1,176 7,284 7,300 228,292 30,000 1,500 7,200 9,000 300 5,000 1,200 7,500 5,000 7,500 5,000 5,000 84,200 10,000 1,750 7,500 2,000 2,600 13,850 32,500 368,842 COURT FY 1998-99 BUDGET CAPITAL OUTLAYS Description Sound/Recording System Imaging Computer System - Grant Total Capital Outlay ""''''~-'''''''''"~'''''';"~-'-''~-,,--~''''~'''' '~'-""""'^""-'-" ""~-",.,-,-.~,~ -~-.,~_.",".,_...."_.,.,.,-,-,.,,,",..., , Total Cost 3,500 29,000 32,500 Destination COURT FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Training Travel Lodging Per Diem The Arizona Supreme Court requires all Judicial staff complete a minimum of 16 credit hours of training in judical matters. 7 employees x 16 hours = 112 COJET hours required Travel & Training budget at $7,500 = $67 per "COJET hour "Court Ordered Judical Education & Training Total Travel & Training --~""""""'""""-",_,-"_"~"",,,~",,"'~'''.''''1'''',~,',",",,,,''''''''_''"';"'''_~';''_''~'<'_'H' Total Cost (Including lodging, per diem, mileage, etc. 1,500 2,500 2,500 1,000 7,500 COURT FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization Westlaw Publishing National Court Interpreter's Association Arizona Judges Association Arizona Magistrates Association National Association of Court Managers Additional Subscriptions & Books for Judicial Information Costs include dues & subscriptions for the Association Total Dues & Subcript. Cost 1,000 100 150 150 200 150 1,750 Town of Mar.ma PUBLIC WORKS/ADMINISTRATION DIVISION (7/l/98) Public Town Council Town Manage: Public Warks Director/ Town Engineer Assistant Town Eogineer Administrative Secretary Secretary Office Support Assistant Town of Marana PUBLIC WORKS/ENGINEERING DIVISION (7/28/98) Public Town Council Michael Rein Town Manager Dave Atler Public Works Director/Town Engineer (Vacant) , Assistant Town Engineer I I I I Transportation Planning, Mapping/Records/ Development Review Design/Construction Floodplain, Transit Permits Services I I Diahn Swartz Myrlene Francis John Siath Derek Fancon f- - Engineering Tech. Civil Engineer. Aide Consult. Eng. Civil Engineer , (Vacant) Allen Amowitz - - Civil Engineer. Aide Streets Inspector Co llins- Pina '--- Consulting Engineers Town ofMarana PUBLIC WORKS/FACILITIES MA1'lAGEMENT DIVISION (7/1/98) Public I Town Council I Town Manager ,-- ^~.. Public Works Director/ Town Engineer I' , --- " . . ~.----. Assistant Town Engineer ,- Architect ----- .....,.~ Town of Marana PUBLIC WORKS/OPERATIONS & MAINTENANCE DIVISION (7/14/98) Public Town Council Town Manager Public Works Director Assistant Town Engineer Supervisor Streets Fleet Services Facilities Maintenance Maintenance Worker Senior Maintenance Worker Maintenance Helper Custodian Town of Marana P ARKS AND RECREATION DEPARTMENT (7/4/98) Public I Town Council I Town Manager ,-.- _.w~_____ >. -, Parks and Recreation Director I I I Recreation Division Parks Division I -'."-"'. -.., --I Parks Recreation Supervisor Maintenance Worker .. I ._. _.^-,~_.__.- ,',._~. Recreation Program Leader n I Recreation Assistant TOWN OF MARANA FY 1998-99 BUDGET PUBLIC WORKS (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 1,073,652 Contracted Services 2,411,477 Commodities & Supplies 199,300 Other Charges & Services 72,025 Staff Additions 178,365 Total Operating Budget 3,934,819 Capital Purchases 157,150 Capital Improvements 4,103,353 Total Departmental Budget 8,195,322 % of Total Expenditures 33.30% Approved Staffing Public Works Director Parks & Recreation Director Assistant Town Engineer Civil Engineer Architect Engineering Technician Engineering Aide Streets Inspector Administrative Secretary Office Support Clerk Office Support Assistant Recreation Supervisor Recreation Program Leader Recreation Assistant Streets & Roads Supervisor Senior Maintenance Worker Maintenance Worker Park Maintenance Worker Maint. Helper/Custodian Fleet Mechanic Facilities Maint. Technician Total Staffing # 1.00 1.00 1.00 1.00 1.00 1.00 2.00 1.00 1.00 1.00 1.00 1.00 1.00 3.00 1.00 2.00 4.00 2.00 9.00 1.00 1.00 37.00 % of Total Staffing 27.01% TOWN OF MARANA FY 1998-99 BUDGET PUBLIC WORKS (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Engineering Development Review Master Drainage Plan Master Sewer plan Cortaro DCR Architectural Services Cortaro Road Realignment Design Traffic Studies Right of Way Mapping Street Sweeping Street Striping Landscape Services Traffic Light Maintenance Traffic Light Integration Traffic Light Telephone Weed Control Street Maintenance & Improvements Repairs & Maint. - Vehicles & Equip. Repairs & Maint. - Computers & Office. Equip. Uniform Rentals Equipment Rental Pager Rental Communications Expense Contract Labor Reimburseables Pest Control Neighborhood Cleanup Program Bluestake Requests Dump Fees Graffiti Abatement Orange Grove Pump Station/Maintenance Orange Grove Pump Replacement Bridge Inspections Total Contracted Services Budget Amount 256,199 566,284 32,183 62,920 5,292 34,319 48,692 3,696 4,704 4,704 32,899 21 ,760 1,073,652 80,000 400,000 115,000 10,000 250,000 90,000 40,000 20,000 80,000 80,000 76,520 133,000 90,000 80,000 2,500 84,000 583,757 41,000 8,000 13,000 10,000 400 10,000 33,000 10,000 8,500 5,000 300 35,000 8,000 3,500 10,000 1,000 2,411,477 TOWN OF MARANA FY 1998-99 BUDGET PUBLIC WORKS (detailed version) Commodities & Supplies Street Signs Fuel & Oil Small Tools & Equip. Shop Supplies Drafting & Office Supplies Pool Chemicals & Supplies Irrigation Supplies & Repairs Landscape Materials Arts & Crafts Special Events Uniforms Sports, Games & Classes Food & Ice Kitchen Supplies Field Trips First Aid Supplies Total Commodities & Supplies Other Charges & Services Dues & Subscriptions Postage Travel & Training Telephone Utilities - Street Lights Reproductions Advertising & Publicity Total Other Charges & Services Capital Improvement Projects Capital Outlays Subtotal Staff Additions Total 2 Budget Amount 34,500 28,000 31,355 4,045 15,000 8,450 5,000 45,000 3,500 8,500 2,000 3,000 4,850 600 4,500 1,000 199,300 1,680 1,800 12,445 24,100 20,000 5,000 7,000 72,025 4,103,353 157,150 8,016,957 178,365 8,195,322 PUBLIC WORKS FY 1998-99 BUDGET STAFF ADDITIONS _ Office Support Assistant 84% 15,143 5,121 6,500 26,764 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) There are currently 28 full-time permanent positions in the department, support by two administrative personnel. Adding this position will free up time currently spent by an Engineering Aide doing invoices. This individual will do filing, copying, etc. and help at least 2 days a week with the Recreation and Maintenance divisions. Adding this individual will also help the current Office Support Specialist field more customer inquiries, do press releases for construction projects, special - ro rams, etc. Field Inspector 25,452 6,607 16,000 48,059 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) The Town currently pays Collins-Pina a minimum of $45 per hour for field inspections/surveillance. They have three ..- inspectors working on Town and private development projects and still cannot cover inspections of work performed by utility companies. This individual would help Collins-Pina on Town and private projects. Even if private development drops off si nificantly, this individual will be needed on Town pro'ects and citizen complaint response. - Recreation Aide 84% 5,630 3,290 3,000 11,920 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) This position is proposed to start when the Senior Center is opened and is programmed for 1/2 year. The individual would act as a front counter person for the Community Center (including Senior Center) and would help with the senior programs. PUBLIC WORKS FY 1998-99 BUDGET STAFF ADDITIONS Maintenance Helper/Laborer (4 positions) 84% 65,228 21,376 o 86,604 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) - The Town has accepted new streets and drainage channels for maintenance. These laborers would be used to help maintain Town facilities, particularly in residential areas where the MTC workforce is excluded by citizen requests, including the park. It has become increasingly difficult to keep up with the maintenance demands for a Town with over 120 miles of roadways. There are currently 9 Operations and Maintenance workers doing sign maintenance, potholing, ect. Secretary 84% 2,196 422 o Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) This justification is for promotion of an Office Support Specialist to a Secretary. .- Maint. Worker/Equip. Oper. 84% 2,013 387 2,400 Justification (indicate why the additional staff is needed; where possible, quantify tangible benefits to accrue to the Town; examples: will increase response time by x minutes, will produce cost savings of x by eliminating overtime, etc.) This justification is for promotion of a Maintenance Worker/EO to a Senior Maintenance/EO. PUBLIC WORKS FY 1998-99 BUDGET CAPITAL IMPROVEMENT PROJECTS Project Name Handi Cap Ramp in Continental Ranch Hartman Lane RIW Acquistion Ina/Old Father Signal Modular Building Moore Road (TI P) Sandario to Postvale MoorelWhitney Drainage Orange Grove Embankment Price Lane Safety Lighting Sandario Road Widening & Landscaping Sandario/Marana Intersection (TIP) Match Senior Center Shop Building Park & Pool Improvements Town Hall Renovations Silverbell Median Improvements Silverbell Road Pedestrain Crossing Silverbell/Coachline Design, etc.-Signal and Survey Tangerine Road (carry over) RIW Unallocated Bond & Transportation Fund Proceeds Town Hall Land Acquisition Total Capital Improvement Projects BUDGET AMOUNT 40,000 200,000 100,000 290,000 23,000 75,000 300,000 146,000 100,000 366,000 26,000 467,000 90,000 78,400 8,200 156,000 100,000 225,000 575,000 137,753 600,000 4,103,353 PUBLIC WORKS FY 1998-99 BUDGET CAPITAL OUTLAYS Description Rubber Wheeled Roller Traffic Arrow Board (2) Porta Johns Stanley Post Driver (3) Racks for Weed Eaters Furniture and Fixtures (includes $50,000 for move) Computer Software Computer Hardware Computer System Upgrades Graphics for Van Alarm Smoke/Heat with Visual Audio Picnic Tables, BBa, and Benches Total Capital Outlays __"""""'-....~""',,,...-',,,<"""'~~'..",'O~".....,~_-""""'_..,"'~_""-'>,."'_.,.,.."""~"'.>'""~"""""U"~""^'" Total Cost 60,000 8,000 1,650 3,000 950 60,000 3,875 525 11,650 2,500 2,500 2,500 157,150 Destination Portland, Oregon Tucson & Phoenix Phoenix Phoenix Phoenix Phoenix or Tucson Tucson Tucson Tucson Tucson or Phoenix Tucson Phoenix Phoenix Tucson Tucson Tucson Tucson Tucson PUBLIC WORKS FY 1998-99 TRAVEL AND TRAINING Purpose 23rd Annual Conference of the Association of State Floodplain Managers Various Training Seminars for Administration Streets and Highways Annual Meeting ATTSSA Traffic Control Certification, mileage and lodging HEC I (includes lodging) HEC II (includes lodging) Project Management Seminar OSHA (18 employees x $50.00 each) OSHA (2 employees x $100.00 each) OSHA (2 employees x $500.00 each) Various Seminars for 0 & M Supervisory Training APRA State Conference (5 members) Motivational speakers SAT Workshop Arts & Crafts Workshop Summer Leaders Workshop Pre-School Leaders Workshop National or Southwest Regional Conference Senior Consortium Workshop Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 2,000 1,000 320 1,100 1,100 1,100 500 900 200 1,000 1,000 800 550 45 45 100 80 80 500 25 12,445 PUBLIC WORKS FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization American Society of Civil Engineers (3) American Water Works Association Professional License Renewal Tucson Utility Contractors Association ATSSA Membership (4 members for 1 year) APRA (5 members) Senior Consortium NRPA (National Parks & Recreation Association) Total Dues & Subcript. Cost 390 230 160 400 150 225 25 100 1,680 Town of Marana UTILITY DEP ARThIENT (711/98) Public I Town Council I Town Manager I Utility Director I ~. " HW__ c# I I- Utility Admin Manager Water Operations Lead I ~-, Office Support Assistant Water System Operator = TOWN OF MARANA FY 1998-99 BUDGET WATER (condensed version) Budget Expenditure Category Amount Salaries, Wages & Benefits 192,743 Contracted Services 319,874 Commodities & Supplies 72,577 Other Charges & Services 72,501 Staff Additions 0 Total Operating Budget 657,695 Capital Purchases 23,900 Capital Improvements 854,190 System Acquisition & Operation 2,732,000 Total Departmental Budget 4,267,785 % of Total Expenditures 17.34% Approved Staffing Utility Director Utility Administration Manager Water Operations Lead Office Support Assistant Water System Operator Total Staffing # 1.00 1.00 1.00 1.00 1.00 5.00 % of Total Staffing 3.65% TOWN OF MARANA FY 1998-99 BUDGET WATER (detailed version) Salaries, Wages & Benefits Salaries Hourly Overtime Fica Suta Worker's Compo Health Insurance Dental Insurance Life Insurance Disability Insurance Retirement Merit Increases Total Salaries, Wages & Benefits Contracted Services Well Repairs & Maintenance Park Well Repair/Maintenance Major Well Failure Water Sampling, Testing & Reporting Uniform Rental Equipment Rental Consultant Services Mapping Services Engineering Wholesale Water Contract Labor Total Contracted Services Commodities & Supplies Office Supplies Fuel & Oil Equipment Maintenance & Repair Vehicle Maintenance Shop Supplies Small Tools & Equipment Chlorination Meter Repairs/Upgrades/Line Improvements Advertising, Printing, Publishing Repeater Rental Total Commodities & Supplies Budget Amount 103,067 49,321 6,000 12,117 756 2,344 7,826 594 756 756 6,336 2,871 192,743 26,000 17,000 50,000 12,560 250 19,750 45,000 37,448 26,000 75,866 10,000 319,874 4,203 3,600 7,100 13,684 2,500 5,950 2,000 29,500 3,500 540 72,577 TOWN OF MARANA FY 1998-99 BUDGET WATER (detailed version) Other Charges & Services Travel & Training Dues & Subscriptions Postage Permits & Licenses Electricity - Wells Telephone Pager Rental Withdrawal Fees Safety Miscellaneous Total Other Charges & Supplies Capital Outlays Capital Improvements Total Operating Budget Water System Acquisition Water System Operations Total Budget Amount 5,300 7,741 7,800 7,500 36,000 4,060 100 2,000 1,000 1,000 72,501 23,900 854,190 1,535,785 2,225,000 507,000 4,267,785 WATER FY 1998-99 BUDGET CAPITAL IMPROVEMENTS AND SYSTEM ACQUISITIONS TOTAL Budget Amount 163,410 60,000 5,000 40,000 17,000 533,780 25,000 10,000 854,190 1,900,000 75,000 250,000 2,225,000 3,079,190 Project/System Name Storage & Booster Plant Water Treatment System Slowsand Filtration Pilot Project Interconnect-Airline/Lambert Wells Interconnect-Cortaro Ranch to Oshrin Park Interconnect-LaPuerta to Best Northwest Replishment Feasibility Study Move standpipe & install automatic meter Total Capital Improvements Tucson Water Lynn Lee Klos Total System Acquisitions WATER FY 1998-99 BUDGET CAPITAL OUTLAYS Description Hydraulic Tools & Power Unit Auto CADD Station New Portable Radio's Computer (Utility Director) Total Capital Outlays Total Cost 4,500 13,800 3,600 2,000 23,900 Destination Tucson Phoenix Tucson Statewide Tucson Tucson WATER FY 1998-99 BUDGET TRAVEL AND TRAINING Purpose Computer Training Arizona Small Utilities Training Conference Customer Service Training Seminars Backflow Certification for Floyd CADD Computer Training Total Travel & Training Total Cost (Including lodging, per diem, mileage, etc. 700 600 300 2,500 700 500 5,300 WATER FY 1998-99 BUDGET DUES AND SUBSCRIPTIONS Organization Arizona Small Utilities Association American Water Works Association Arizona Municipal Power Users' Association Water CASA Misc. Internet Total Dues and Subscriptions Total Cost 600 86 1,500 5,000 300 255 7,741 - - - - - - -