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HomeMy WebLinkAboutResolution 2023-114 Approving and Authorizing the Town Manager and the Acting Chief of Police to Execute an Agreement between the State of Arizona Department of Emergency and Military Affairs and MPD MARANA RESOLUTION NO. 2023-114 RELATING TO THE POLICE DEPARTMENT; APPROVING AND AUTHORIZING THE TOWN MANAGER AND THE ACTING CHIEF OF POLICE TO EXECUTE AN AGREEMENT BETWEEN THE STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS AND THE MARANA POLICE DEPARTMENT FOR FUNDING FOR THE PURCHASE OF BORDER SECURITY TECHNOLOGIES WHEREAS Arizona Revised Statutes (A.R.S.) § 26-105 establishes a border security fund that is administered by the Arizona Department of Emergency and Military Affairs (DEMA); and WHEREAS in the 2023 grant cycle, the Town applied for funding from the fiscal year 2023 Border Security Fund to support border fencing and technology program activities; and WHEREAS DEMA and the Town desire to enter into an agreement defining terms under which DEMA will provide funds to the Town; and WHEREAS the Mayor and Council of the Town of Marana feel it is in the best interests of the public to enter into this agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, AS FOLLOWS: SECTION 1. The agreement between the Town of Marana and DEMA, attached to and incorporated by this reference in this resolution as Exhibit A, is hereby approved and the Town Manager and Acting Chief of Police are hereby authorized to execute it for and on behalf of the Town of Marana. SECTION 2. The Towri s Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations, and objectives of the agreement. 00088962.DOCX/1 Resolution No.2023-114 -1 - PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, ARIZONA, this 21st day of November, 2023. Mayor Ed H a ATTEST: APPRO AS TO FORM: Davi . Udall, Town Clerk Ja airall, own Attorney 1all ♦< MARANA Z ESTABLISHED 1977 00088962.DOCX/1 Resolution No.2023-114 -2- Exhibit A to Marana Resolution No. 2023-114 o� TSE ST9T ti°''N STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS * *' 0 " r: 4 5636 East McDowell Roady a �,r�P t Phoenix, Arizona 85008-3495 nd M Katie Hobbs (602) 267-2700 DSN: 853-2700 Major General Kerry L Muehlenbeck GOVERNOR THE ADJUTANT GENERAL Agreement Type: Agreement M23-0040 Effective Date: October 1, 2022 Termination Date: December 31, 2025 Agreement Title: Marana Police Department, Border Fencing and Technology, Laws 2022 Chapter 334, Section 1. Town of Marana 11555 West Civic Center Drive Marana, AZ 85653 Contact Name: Melissa Weimer, Grants Manager Phone Number: (520) 382-2679 Email: MWeimer@maranaaz.gov Marana Police Department 11555 West Civic Center Drive Marana, AZ 85653 Contact Name: James Paul Phone Number: (520) 382-2030 Email: JPaul@maranaaz.gov DENIA AGREEMENT ADMINISTRATOR Arizona Department of Emergency and Military Affairs 5645 East McDowell Road, Bldg. M5800 Phoenix, AZ 85008 Contact Name: Kyle Matthew, Chief Procurement Officer Phone Number: (602) 464-6491 Email: Kyle.Matthew@azdema.gov THIS AGREEMENT, (hereinafter referred to as "Agreement") is between the STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS [hereinafter referred to as "DEMA", a "budget unit" as defined in A.R.S. § 35-101 authorized to contract pursuant to A.R.S. § 26-102] and the TOWN OF MARANA and the MARANA POLICE DEPARTMENT [hereinafter referred to together as the "Town", authorized to contract pursuant to A.R.S. § 11-952]. The purpose of this Agreement is to establish the process for oversight of activities conducted by the Town and reimbursed by DEMA pursuant to Appropriation Legislation 2022-2023, approved by the Governor on June 28, 2022, and authorized in accordance with Laws 2021 Chapter 408, Section 106 to distribute to the Town for the purposes outlined in Section 26-105, Arizona Revised Statutes. Exhibit A to Marana Resolution No. 2023-114 � T86 SrgT� �`_ STATE OF ARIZONA h DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS � .3a s 91 * 5636 East McDowell Road Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DSN: 853-2700 GOVERNOR IN WITNESS WHEREOF, the Parties hereto agree to carry out the terms of this Agreement Executed this day by the duly authorized officer of the Eligible Entity: Signature Printed Name Terry Rozema Title Town Manager Date Signature Printed Name Roberto Jimenez Title Acting Chief of Police Date 2 Signature o� T � �r P and MGt'c1 Major General Kerry L Muehlenbeck THE ADJUTANT GENERAL Printed Name Major General Kerry L. Muehlenbeck Title The Adjutant General The above referenced Agreement is hereby executed this Day of , 20 Exhibit A to Marana Resolution No. 2023-114 gag sT,��� STATE OF A R I ZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS m r' 3e lCj 5636 Fast McDowell Road .�Y a n Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DSN: 853-2700 Major General Kerry L. Maeblenbecic GOVERNOR THE ADJUTANT GENERAL AGREEMENT TERMS 1. Recitals: The purpose of this Agreement is to define the terms under which DEMA will provide funds to the Town with which to construct and maintain a physical border fence, to purchase or install border security technologies including cameras, sensors, drones, software, and other surveillance equipment, and to pay administrative costs, conducted by the Town to be reimbursed by DEMA. 2. Definitions: The Parties agree to expeditiously initiate and complete the Scope of Work under this Agreement. The Parties warrant, represent and agree that they, their employees, and representatives will comply with all applicable provisions provided herein. The following definitions shall apply to the terms used in this Agreement, except where the context necessarily requires otherwise. 2.1. "A.R.S." means Arizona Revised Statutes. 2.2. "Agreement" means the terms and conditions of this Agreement between the State of Arizona Department of Emergency and Military Affairs (STATE) and the Town of Marana and the Marana Police Department together (Town), and its addendums: Scope of Work, (Addendum A), Price Sheet (Addendum B), and Budget and Justification (Addendum Q, constitute the entire Agreement between the Parties and supersede other understandings, oral or written. 2.3. "Town" means the Town of Marana and the Marana Police Department together, unless context requires that they be treated as separate entities. Unless treated as separate entities, the Town of Marana and the Marana Police Department shall be treated as a single Party to this Agreement, and shall jointly have, exercise, and be responsible for the same rights and obligations under this Agreement. 2.4 "FY" means State Fiscal Year. 2.5. "Party" and/or "Parties" means DEMA and/or the Town. 2.6. "Project" means activities conducted within Scope of Work and from Border Security funds. 2.7. "State" means the State of Arizona. 3. Access to Information: Subject to statutory confidentiality requirements of the State of Arizona, the Parties to this Agreement shall have full, complete, and equal access to data and information prepared under this Agreement on a no -charge basis. 4. Amendment: This Agreement, excluding Addendums, may be modified only by written Amendment signed and dated by authorized representatives of each signatory (treating the Town of Marana and the Marana Police Department as separate signatories for this purpose) to this Agreement. Amendments to this Agreement shall be executed with the same formalities as this Agreement and become effective upon the dated signature of the last signatory (again, treating the Town of Marana and the Marana Police Department as separate entities for this purpose). Executed copies of any Amendment shall be provided to each signatory. 4.1. Addendum Amendments: Addendums to this Agreement may be amended or modified, as necessary, only by the Parties' authorized contracting and procurement officers. Exhibit A to Marana Resolution No. 2023-114 o� Tae srrr� y��\ STATE OF ARIZONA 0-� N "'? DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS 5636 East McDowell Road P� t Phoenix, Arizona 85008-3495 y And Katie Hobbs (602) 267-2700 DSN: 853-2700 Major General Kerry L. Mueblenbecb GOVERNOR THE ADJUTANT GENERAL 5. Budget: The amount of $174,756.63 was appropriated in FY2023 and transferred to the Border Security Fund effective October 1, 2022. DEMA shall make payment for services or reimbursement within thirty (30) days after receipt of valid invoices and supporting documentation from the Town. Payments shall be made by electronic funds transfer in lieu of a State warrant whenever possible. Funds provided by DEMA to the Town under this Agreement shall be used only for the purposes identified in this Agreement. Funds provided by DEMA to the Town under this Agreement shall not be used to supplant Federal, State, Town or local funds that would otherwise be available to the Town for the purposes identified in this Agreement and shall be used to supplement funds already available to the Town for the purposes identified in this Agreement. 6. Non -Availability of Funds: Pursuant to A.R.S. § 35-154(A), every payment obligation under this Agreement is conditioned upon the availability of funds appropriated or allocated for the payment of such obligation. If funds are not allocated and available for the continuance of this Agreement, this Agreement may be terminated by either Party at the end of the period for which funds are available. No liability shall accrue to either Party in the event this provision is exercised, and the Parties shall not be obligated or liable for any future payments or for any damages as a result of termination under this paragraph. 7. Payment Mechanism: Payments shall be made within thirty (30) days after receipt of a valid invoice and supporting documentation from the Town. 8. Conflict Resolution Procedures: 8.1. This Agreement shall be governed by and construed in accordance with the laws of the State of Arizona. 8.2. In the event of any judicial proceeding related to this Agreement the Parties agree that venue shall be proper in Maricopa County, Arizona. 8.3. The Parties to this Agreement agree to resolve all disputes arising out of or relating to this Agreement through arbitration, after exhausting applicable administrative review, to the extent required by A.R.S. § 12-1518 except as may be required by other applicable statutes. 9. Assignment: Neither Party may assign rights hereunder without the express, written, prior consent of the other Party. 10. Conflict of Interest: Either Party may cancel this Agreement for conflict of interest in accordance with the termination terms of this Agreement, without penalty or further obligation, pursuant to A.R.S. § 38-511. 11. Agreement Term: The term of this Agreement shall be from October 1, 2022, to December 31, 2025. 12. Effective Date: This Agreement shall become effective upon the date of the last signatory's signature 13. Notices, Correspondence, Reports: 13.1. Any notice given pursuant to this Agreement shall be in writing and shall be considered to have been given when actually received by the following persons at the following addresses: Notices and correspondence (except for correspondence relating to the execution of the Agreement, clarification of this Agreement, and Amendments to this Agreement) shall be sent to: Exhibit A to Marana Resolution No. 2023-114 OF T9F. STgTB STATE OF ARIZONA H DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS ?o 5636 East McDowell Road x 19l * Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DSN: 853-2700 GOVERNOR 00. P and Major General Kerry L. Muehlenbeck THE ADJUTANT GENERAL For N'llarana Police 1 Name: James Paul 1 Name: Darlene Quihuis Title: Sergeant Title: Assistant Director Phone: (520) 382-2030 Phone: (602) 464-6454 Email: Jpaul@Maranaaz.gov Email: Darlene.Quihuis@azdema.gov 13.2. Correspondence relating to the execution of the Agreement, clarification of this Agreement, and Amendments to this Agreement shall be sent to: For INIarana Police 1 For 1 Name: James Paul Name: Kyle A. Matthew Title: Chief Procurement Officer Title: Sergeant Address: 11555 W. Civic Center Drive, Address: 5645 East McDowell Road, Marana, AZ 85653 Phoenix AZ 85008 Phone: (520) 382-2030 Phone: (602) 464-6491 Email: Jpaul@Maranaaz.gov Email: Kyle. Matt hew(a,azdema�ov 13.3 Reports and deliverables shall be sent in accordance with Scope of Work, Reporting Requirement & Deliverables. 13.4. Either Party to this Agreement may designate a new contact by delivering written notice to all other signatories in accordance with these notice requirements. 14.Ownership of Information: Both Parties retain title to all documents, reports, data, and other materials prepared as a part of the Project. DEMA and The Town shall have full and complete rights to reproduce, duplicate, disclose, perform, and otherwise use all information prepared under this Agreement. 15. Project Review: It is the responsibility of the Town to coordinate with DEMA regarding the progress of the Project as defined in the Scope of Work and related attachments. DEMA may request in writing, at its discretion, written progress updates, which the Town shall provide to DEMA within 15 calendar days of DEMA's request. 16. Severability: The provisions of this Agreement are severable to the extent that any provision or application to be invalid shall not affect any other provision or application of the Agreement, which shall remain in effect without the invalid provision or application. Exhibit A to Marana Resolution No. 2023-114 TUE Sr9� STATE OF ARIZONA y - : DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS .�, + a 5636 East McDowell Road ` and Mn P, 912 Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DSN: 853-2700 GOVERNOR Major General Kerry 4 Maehlenbeck THE ADJUTANT GENERAL 17. Termination: 17.1. DEMA or the Town may terminate this Agreement at any time, with or without cause, after giving 30 days written notice of termination to DEMA or the Town, as appropriate. The notice shall specify the effective date of termination. Any deviation or failure to comply with the purposes and/or conditions of this Agreement by the Town without written permission from DEMA may constitute cause for DEMA to terminate this Agreement. 17.2. In the event the Agreement is terminated, the Town shall deliver all financial and programmatic records, supporting documents, statistical records, electronic data, and other related records. All records and documents of both Parties shall be maintained and available for access in accordance with A.R.S. §§ 35-214, 39-101, 41-151 and any other State or local rule or regulation. Repayment to DEMA of a portion or full payment received by the Town may be required. 17.3. Upon notice of termination of this Agreement, the Parties will cooperate and work diligently to prepare a transition plan to include a transition schedule and circumstances for transfer of deliverables including, but not limited to, records, funds (both unexpended and any previously expended funds that may have been spent in violation of the purposes and conditions of this Agreement), and compliance with closing auditing requirements to be performed at the Town's expense. 18. Indemnification: Each Party (as "Indemnitor") agrees to defend, indemnify, and hold harmless the other Parties (as "Indemnitee") from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney's fees) (hereinafter collectively referred to as "Claims") arising out of bodily injury of any person (including death) or property damage, but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers. The State of Arizona is self -insured per A.R.S. § 41-621. In addition, should the Town utilize contractor(s), the Town's contract with each such contractor shall (a) include the following language: (b) require that the following language be included by the contractor in all its subcontracts; and (c) require the contractor to require all its subcontractors include the following language in their contracts with all of their subcontractors: To the fullest extent permitted by law, the Contractor shall defend, indemnify, and hold harmless the Town of Marana, Marana Police Department, DEMA and the State of Arizona, and any jurisdiction or agency issuing any permits for any work arising out of this Agreement, and its departments, agencies, boards, commissions, universities , officers, officials, agents, and employees (hereinafter referred to as "Indemnitee") from and against any and all claims, actions, liabilities, damages, losses, or expenses (including court costs, attorneys' fees, and costs of claim processing, investigation and litigation) (hereinafter referred to as "Claims") for bodily injury or personal injury (including death), or loss or damage to tangible or intangible property caused, or alleged to be caused, in whole or in part, by the negligent or willful acts or omissions of the Contractor or any of the directors, officers, agents, or employees or subcontractors of such Contractor. This indemnity includes any claim or amount arising out of or recovered under the Workers' Compensation Law or arising out of the failure of such contractor to conform to any federal, state or local law, statute, ordinance, rule, regulation or court decree. It is the specific intention of the Parties that the Indemnitee shall, in all instances, except for Claims arising solely from the negligent or willful acts or omissions of the Indemnitee, be indemnified by such contractor from and against any and all claims. It is agreed that such contractor will be responsible for primary loss investigation, defense, and judgment costs where this indemnification is applicable. Additionally, on all applicable insurance policies, the Contractor and its subcontractors shall name Marana Police Department, the State of Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees as additional insureds and also include a waiver of subrogation in favor of the Town of Marana, the Marana Police Department, the State of Exhibit A to Marana Resolution No. 2023-114 T6E ST jT ti°�'oepart,, STATE OF ARIZONA F DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS m 5636 East McDowell Road ���rYand M1b�'�P 91 Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DSN: 853-2700 Major General Kerry 4 Muehleobeck GOVERNOR THE ADJUTANT GENERAL Arizona, and its departments, agencies, boards, commissions, universities, officers, officials, agents, and employees. 19. E-Verify: To comply with A.R.S. § 41-4401(A), each Party hereby warrants its compliance with federal immigration laws and regulations that relate to its employees and A.R.S. § 23-214(A). If either Party uses contractors in performance of this Agreement, the contractors shall warrant their compliance with federal immigration laws and regulations that relate to its employees and A.R.S. § 23-214(A). A breach of this warranty shall be deemed a material breach of the Agreement subject to penalties up to and including termination of this Agreement. Each Party retains the legal right to inspect the papers of any contractor or subcontractor employee who works on the Agreement to ensure that the contractor or subcontractor is complying with this warranty. 20. Waiver: The waiver or failure to enforce any provision of this Agreement will not operate as a waiver of any future breach of any such provision or any other provision hereof. 21. Non -Discrimination: Pursuant to Title 41, Chapter 9, Article 4 of the A.R.S. and Executive Order 2009-09, the Town shall provide access to equal employment opportunities for all persons, regardless of race, color, religion, sex, age, national origin, or political affiliation, and to all other applicable State and Federal employment laws, rules, and regulations, including the Americans with Disabilities Act. The Parties shall take affirmative action to ensure that applicants for employment and employees are treated without regard to race, age, color, religion, sex, or national origin and in compliance with the Americans with Disabilities Act. 22. Implied Consent Terms: Each provision of law and any terms required by law to be in this Agreement are a part of this Agreement as if fully stated in it. 23. Record Keeping Requirements: Pursuant to A.R.S. §§ 35-214 and 35-215, the Parties shall retain all data, books, accounts and other records ("records") relating to this Agreement for a period of five years after completion of the Agreement, after any litigation, claim, negotiation, audit, cost recovery, or action involving the records has been completed or from the date of complete resolution of any dispute and any applicable appeals, unless a longer period is required by statute or rule. All records shall be subject to inspection and audit by the State at reasonable times. Upon request, either Party shall produce the original of any or all such records. 24. Lobbying: Upon signature of this Agreement, the Town shall disclose all lobbying activities to DEMA to the extent they are an actual or potential conflict of interest or where such activities would create an appearance of impropriety. The Town shall implement and maintain adequate controls to ensure that monies paid this Agreement shall not be used for lobbying. 25. Antitrust Recovery: The Town assigns to DEMA any claim for overcharges resulting from antitrust violations to the extent that such violations concern materials or services supplied by third parties to the Town toward fulfillment of this Agreement. 26. Compliance with Laws. The Town agrees to comply with all state and local laws and regulations applicable to the terms and conditions of this Agreement including but not limited to State of Arizona Accounting Manual (SAAM) and State and local procurement codes; whichever is more restrictive will apply. Exhibit A to Marana Resolution No. 2023-114 �e� sr9T� of STATE OF ARIZONA E-( DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS �CZ 5636 East McDowell Road Phoenix, Arizona 85008-3495 Katie Hobbs (602)267-2700 DSN:853-2700 GOVERNOR ADDENDUM A SCOPE OF WORK 1. Project Title: Marana Police Department, Border Fencing and Technology. 2. Project Timeline: October 1, 2022 to December 31, 2025. 3. Purpose: Py°=' Depart, m � P Major General Kerry L. Muehlenbech THE ADJUTANT GENERAL a. Reimburse Marana Police Department for costs incurred to construct and maintain a physical border fence, to purchase or install border security technologies including cameras, sensors, drones, software and other surveillance equipment, and to pay administrative costs. 4. Tasks: a. Purchase equipment in accordance with the budget approved by DEMA. Copies of all contracts are to be provided to DEMA upon request. 5. Cost a. Not to exceed $174,756.63 6. Reporting Requirements and Deliverables: Timeframe Deliverable Quarterly Financial Expenditure Report Description _ Provide an accurate and detailed expenditure report with backup documentation. Period of Performance: Qtr. 1: July 1 — Sept. 30 Qtr. 2: Oct.1 — Dec.31 Qtr. 3: Jan.1 - March 31 Qtr. 4: April 1 - June 30 Due Date Qtr. 1: Oct. 15 Qtr. 2: Jan. 15 Qtr. 3: April 15 Qtr. 4: July 15 In the event that the 151 falls on a weekend or holiday, it is due the next business day. Final Financial Provide an accurate and Due 30 Days after Summary detailed expenditure the end of the Report financial summary report period of of project period. performance or completion of the Project. i — — 8 Send To: Grants.border@azdema.gov with a copy to: Dema.F inance@azdema.gov Grants.border@azdema.gov with a copy to: Dema.Finance@azdema.gov Exhibit A to Marana Resolution No. 2023-114 ,�tIE sr°T� of STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS dy a� * * 5636 East McDowell Road 9 2 Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DSN: 853-2700 GOVERNOR Major General Kerry L. Mueblenbeck THE ADJUTANT GENERAL Timeframe Deliverable Description Due Date Send To: Quarterly Programmatic Provide a progress report Qtr. 1: Oct. 15 Grants.border@azdema.gov Report of all Border Security Qtr. 2: Jan. 15 Fund activities & metrics Qtr. 3: April 15 by the jurisdiction during Qtr. 4: July 15 the reporting period. with a copy to: In the event that Dema.Finance@azdema.gov Period of Performance: the 151 falls on a Qtr. 1: July 1 — Sept. 30 weekend or Qtr. 2: Oct.I — Dec.31 holiday, it is due Qtr. 3: Jan.1 - March 31 the next business Qtr. 4: April 1 - June 30 day. Final Programmatic Provide a final report to Due 30 Days after Grants.border@azdema.gov Report include a summary the end of the narrative of annual period of accomplishments and performance or with a copy to: metrics. completion of the Dema.Finance@azdema.gov I Project. 7. Additional Requirements: a. Ensure all procurement of goods and services follows established applicable procurement law and the Town's written policies and procedures. All procurement transactions shall be conducted in a manner to provide to the maximum extent practical, open, and free competition. b. All Border Security funds must be accounted for by the Town in writing and in compliance with the State of Arizona Accounting Manual (SAAM), available at littps://P-ao.az.gov/pLibIications/saam. Exhibit A to Marana Resolution No. 2023-114 n<IE Sr'T o'r�peparpryP STATE OF AWZONA P= F DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS �► ` t * a 5636 East McDowell Road ' r 1� ` Phoenix, Arizona 85008-3495 Id Katle Hobbs (602) 267-2700 DSN: 853-2700 Major General Kerry L. Muehlenbeck GOVERNOR THE ADJUTANT GENERAL ADDENDUM B PRICE SHEET Budget October 1, 2022, to December 31, 2025 ACCOUNT CLASSIFICATION AMOUNT Personnel (Not Applicable) $0 Fringe (Not Applicable) $0 Travel (Not Applicable) $0 Equipment $142,756.63 $0 Supplies (Not Applicable) Contractual (Not Applicable) $0 $32,000.00 Other Total Direct Costs (Not Applicable) $0 Administration (Not Applicable) $0 TOTAL (Not to Exceed) $174,756.63 With prior written approval, the Marana Police Department is authorized to transfer up to a maximum of 10% of the total budget amount between line items. Transfers of funds are only allowed between funded line items. Transfers exceeding 10% or to a non -funded line item shall require a DEMA review and amendment to the Price Sheet, Addendum B. 10 Exhibit A to Marana Resolution No. 2023-114 STATE OF ARIZONA F - DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS aA �r 5636 East McDowell Road 9 s'Po f�P * Phoenix, Arizona 85008-3495 and Katie Hobbs (602) 267-2700 DSN: 853-2700 Major General Kerry L. Mueblenbeck GOVERNOR THE ADJUTANT GENERAL ADDENDUM C BUDGET & JUSTIFICATION October 1, 2022, to December 31, 2025 A. Personnel: Not Applicable B. Fringe: Not Applicable C. Travel: Not Applicable D. Equipment (Over S5,000.00 per item): Item(s) Quantity Amount % Charged Total Cost (1) (2) (3) (4) (5) Polaris UTV 1 $30,619.78 100% $30,619.78 Utility Trailer 1 $6,786.85 100% $6,786.85 Binocular Night Vision Device w/ 6 $12,719.00 100% $76,314.00 Base Night Vision 2 $5,550.00 100% $11,100.00 Scopes Quick Deploy 8 $2,242.00 100% $17,936.00 Cameras TOTAL EQUIPMENT COSTS $142,756.63 JUSTIFICATION: Year 1 purchase of a 2023 Polaris UTV for project and directed operations in association with known or suspected smuggling routes in remote areas which directly affect the safety of the jurisdiction of Town of Marana. Total cost includes UTV, freight, assembly, sales tax, title/registration fees. Year 1 purchase of a 7'xl6' tandem axle utility trailer to transport the UTV from secured storage to deployment locations. Total cost includes trailer, vehicle tax, registration, doc prep, environmental fee, freight, assembly. Year 1 purchase of 6 L31-larris binocular night vision devices with breakaway bases for project operations in remote areas. The night vision devices enhance the capabilities of officers working in remote and rugged areas while deployed in operations to deter smuggling. Total cost includes the devices and shipping. m Exhibit A to Marana Resolution No. 2023-114 Tab SpgT� 0ev1 STATE OF ARIZONA 4��\ DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS * *' r 91 +' 5636 East McDowell Road Phoenix, Arizona 85008-3495 +nd Mn Katie Hobbs (602) 267-2700 DSN: 853-2700 Major General Kerry L. Muebleobecb GOVERNOR THE ADJUTANT GENERAL Year 1 purchase of 2 Bering Optics Night Vision Scopes for project operations in remote areas. The scopes survey rough terrain at a distance, enhancing efficiency and minimizing potential damage to equipment and vehicles. Total cost includes scopes and shipping. Year 1 purchase of 8 Vigilant Solutions Quick Deploy Cameras for project operations in high speed corridors where humans and narcotics are smuggled into interiors of Arizona. Total cost includes cameras, 1-year license, and sales tax. E. Supplies (Items costing less than S5.000.00 per unit): Not Applicable F. Contractual: Not Applicable G. Other: Item(s) Rate Cost (1) (2) (3) License Renewal $2,000.00/ ear x 8 cameras x 2 ears Fees Y Y $32,000.00 TOTAL OTHER JUSTIFICATION: $32,000.00 1) Year 2 and Year 3 annual license renewal for 8 Vigilant cameras, needed for continued operation. Renewal includes cellular service and licensing fees. Total cost is $2,000.00 for 8 cameras for two years, totaling $32,000.00. H. Total Direct Charges: TOTAL DIRECT CHARGES $174,756.63 I. Administration: Not Applicable J. Total Project Costs: TOTAL PROJECT COSTS (Sum of Total Direct Charges and Admin Costs) $174,756.63 12 Exhibit A to Marana Resolution No. 2023-114 TAB Srq � � STATE OF ARIZONA F DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS y a 5636 East McDowell Road * 91 * Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DSN: 853-2700 GOVERNOR JUSTIFICATION: �� tioc' De Ply °off 6 Major General Kerry L. Muehlenbeck THE ADJUTANT GENERAL The Marana Police Department (MPD) has an authorized strength of 96 police officers and conducts regular and consistent overtime deployments in accordance with border patrol needs. For the year ending June 30, 2022, the MPD collaborated with U.S. Border Patrol to deter, detect, and protect against activities that threaten homeland security: conducting 50+ deployments, patrolling more than 25,000 miles, and recovering numerous narcotics including methamphetamines, oxycodone, and heroin. The equipment in this budget will enable the MPD to expand into areas currently inaccessible due to vehicle limitations and lack of specific equipment. Arizona Revised Statutes 26-105 established the Border Security Fund, providing funds for activities including: 1) Preventing human trafficking; 2) Preventing entry into the United States of unlawfully present aliens, terrorists and instruments of terrorism, and contraband including narcotics and other controlled substances. The equipment requested for Marana Police Department's scope of work directly contributes to these aims, enabling officers to locate UDAs and narcotics smugglers. The Marana Police Department will track usage and statistics associated with utilization of the equipment, including, but not limited to, arrests, contacts, immigration cases initiated, seizures, and hours of utilization of equipment. K. BUDGET SUMMARY: Category Year 1 Year 2 Year 3 Total Project Costs Personnel Fringe Travel Equipment $142,756.63 $142,756.63 Supplies Contractual Other $16,000.00 $16,000.00 $32,000.00 Total Direct Charges $142,756.63 $16,000.00 $16,000.00 $174,756.63 13 Exhibit A to Marana Resolution No. 2023-114 STATE OF ARIZONA DEPARTMENT OF EMERGENCY AND MILITARY AFFAIRS +5636 East McDowell Road Phoenix, Arizona 85008-3495 Katie Hobbs (602) 267-2700 DW 853-2700 GOVERNOR 4�. m r, g^ PM �P�ryand Major General Kerry L. Mualilenbeek THE ADJUTANT GENERAL Caaep" Year 1 Year 2 Year 3 Total Project Costs Administration Total Project Costs $142,756.63 $16,000.00 $16,000.00 $174,756.63 14