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HomeMy WebLinkAbout01-16-2024 Regular Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers,January 16, 2024, at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Town Clerk to call the roll. All Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Mayor Honea asked for a motion to approve the agenda. Council Member Officer moved to reorder the action items on the agenda by moving Item A7 before Item AI under the Council Action section and to otherwise approve the agenda as presented. Council Member Kai seconded the motion. Motion passed, 7-0. CALL TO THE PUBLIC Regular Council Meeting Summary Minutes January 16,2024 Page 1 of 15 Pima County Supervisor Sylvia Lee addressed the Council. Supervisor Lee introduced herself and said she was happy to assist in any way she could. She presented a lapel pin to each of the Council Members. Council Member Ziegler said she was glad Supervisor Lee was appointed to the Pima County Board of Supervisors. Patrick Cavanaugh addressed the Council regarding the Safford Apartments construction. He said the infrastructure construction has impacted his neighbors, who would also be addressing the Council. Katherine Szczygiel and Janet Bahtolomucci then addressed the Council regarding the Safford Apartments construction. Concern was expressed that no notice of the construction was provided to the residents and that the construction noise has been constant and disruptive. Concern was also expressed at the amount of natural vegetation that was removed as part of the construction process. Council Member Ziegler said she visited the site and asked if Town staff could visit the site to help address concerns. Deputy Town Manager Erik Montague said that Town staff is aware of the concerns that have been brought forward and that staff would be happy to meet with the individuals who spoke during Call to the Public to provide an update and information regarding next steps. [A brief meeting between these individuals ant Town staff subsequently took place in the lobby.J David Morales addressed the Council. He provided a document to the Town Council consisting of a five-year lease agreement for the Marana VFW. A copy of the lease agreement is on file with the Town Clerk's Office. Mr.Morales highlighted the services the VFW has provided to the Town on a volunteer basis and asked for help with rent. PROCLAMATIONS PR1 Proclamation Recognizing the Month of February as Love of Reading Month (David L. Udall) Town Clerk/Assistant Town Attorney David Udall read the proclamation as Mayor Honea presented it to its recipient. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Ziegler thanked the Marana Senior Center for hosting a Secret Service Agent that provided education and training related to fraud and scams. Regular Council Meeting Summary Minutes January 16,2024 Page 2 of 15 Mayor Honea said there are a lot of positive things happening in the community right now. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Terry Rozema said the Town issued 48 single-family residential permits so far in January. Last January, there were 27 total permits issued. He highlighted Town construction projects taking place in north Marana,the upcoming Cape Chase event,and a recent podcast related to the Towri s application for a Modification of its Designation of Assured Water Supply. PRESENTATIONS P1 Relating to Budget; presentation of independent auditor's report and final results for the 2022-2023 fiscal year (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis briefly introduced this item along with presenter Brian Hemmerle with Bakertilly. A copy of the presentation slides is on file with the Town Clerk's Office. Mr.Hemmerle explained the responsibilities of the auditors and the results of the audit. For more detailed information, please see the presentation slides. Mayor Honea expressed his approval of the audit results. CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. C1 Resolution No. 2024-001: Relating to Administration; approving and authorizing the Finance Director to execute an Inmate Work Contract between the Town of Marana and the Arizona Department of Corrections, Rehabilitation and Reentry for inmate labor services (Libby Shelton) C2 Resolution No. 2024-002: Relating to Development; approving a final plat for Southern Arizona Logistics Center Lots 1 - 3 located generally west of Interstate 10 and east of Clark Farms Boulevard, approximately one quarter mile north of Tangerine Road (Steve Cheslak) Regular Council Meeting Summary Minutes January 16,2024 Page 3 of 15 C3 Resolution No. 2024-003: Relating to Development; approving the final plat for Tangerine Crossing Commercial Center Lots 17-18,located approximately one tenth mile northeast of the intersection of Tangerine and Thornydale Roads (Scott Radden) C4 Resolution No. 2024-004: Relating to Intergovernmental Relations; approving and authorizing the Mayor to execute an Intergovernmental Agreement by and between Marana Unified School District No. 6 and the Town of Marana for Public Leadership and Lifesaving Course (Wayne Barnett) C5 Resolution No. 2024-005: Relating to the Police Department; approving and authorizing the Mayor to execute an intergovernmental agreement by and between the parties that form the Pima County/Tucson Metropolitan Counter Narcotics Alliance (CNA) regarding the administration and operation of the CNA, a law enforcement task force (Libby Shelton) C6 Resolution No. 2024-006: Relating to Police Department; approving and authorizing the Chief of Police to execute the Arizona Internet Crimes Against Children Task Force Intergovernmental Agreement between the Marana Police Department and the Phoenix Police Department (Libby Shelton) C7 Resolution No. 2024-007: Relating to Tourism; approving and authorizing the Mayor to execute an agreement between the Town of Marana and Project Echelon, Ltd. regarding participation in and financial support of the 2024 Project Echelon Gran Fondo Ride for Veterans (Stefanie Boe) C8 Approval of Regular Council Meeting Summary Minutes of December 19, 2023 (David L. Udall) Council Member Ziegler moved to approve the consent agenda. Council Member Commerford seconded the motion. Motion passed, 7-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION A7 Resolution No. 2024-009: Consideration and possible adoption of a resolution approving the sale and execution and delivery of pledged excise tax revenue obligations and pledged excise tax revenue refunding obligations, in one or more series; approving Regular Council Meeting Summary Minutes January 16,2024 Page 4 of 15 the form and authorizing the execution and delivery of necessary agreements, instruments and documents; delegating authority to determine certain matters with respect to the foregoing and declaring an emergency (Yiannis Kalaitzidis) Mr. Kalaitzidis introduced this item. He said the Town is currently engaged in constructing the Community Center and Aquatics Facility, and that so far, the design, management, and construction costs have been able to be covered by what has come in under the dedicated half-cent sales tax. However, expenses for the project will soon outpace the revenues coming in from that dedicated source. As a result,this item involves the issuance of debt to help finance the project. Mr. Kalaitzidis said the debt would be structured to be paid off as soon as possible by the dedicated revenue stream. He said this item also involves refinancing current debt to save the Town money. He then introduced Mark Reader, Managing Director with Stifel, who presented. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Reader explained market conditions,the debt the Town is considering entering into, the Towri s financial position relative to the debt option, and timelines. For detailed information, including tables and graphical information, please see the presentation slides. Council Member Ziegler said her understanding was that the Community Center and Aquatics Facility would be paid by the half-cent sales tax revenue and asked why debt was needed. She asked why the Town could no longer keep up with the costs of the facility without debt. Mr. Montague explained that the sales tax revenue was to be collected over a nine-year timeframe and that the facility was being designed and constructed over a two-and-a- half-year timeframe. As a result, the cashflows would not be adequate without debt. He said the debt is being structured so it is well received in the marketplace and to be paid off as quickly as possible. He said the plan has been to construct the facility using debt paid off by the half-cent sales tax funds to deliver the project in the timeframe desired by the Town Council. He said there is no departure from what has been discussed in previous meetings. Vice Mayor Post moved to adopt Resolution No. 2024-009. Council Member Comerford seconded the motion. Motion passed, 6-1, with Council Member Ziegler voting Nay. Al PUBLIC HEARING: Ordinance No.2024.001: Relating to Development; approving a rezoning of approximately 3.9 acres of land located at 9996 N. Silverbell Road, on the Regular Council Meeting Summary Minutes January 16,2024 Page 5 of 15 east side of N. Silverbell Road, one tenth of a mile south of N. Coachline Boulevard,from Zone C (Large Lot) to R-36 (Residential) (Scott S. Radden) Mayor Honea opened the public hearing at 6:55 PM. Senior Planner Scott Radden presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Radden explained this rezoning request involved a non-site analysis rezone from Zone C (Large Lot) to R-36 (Residential). For more information, including maps of the areas and zoning involved, please see the presentation slides. Patrick Cavanaugh addressed the Council. He said he was concerned this rezoning would increase density in an area that has enjoyed open space and would harm the surrounding wildlife and environment. Lynn Hansen addressed the Council on behalf of the applicant. He said this rezoning request would bring the land out of Zone C in accordance with the Marana General Plan. He said it was approved unanimously by the Planning Commission. Mr. Hansen explained the rezone would provide a good transition between surrounding areas of low and higher density. He said that while the subject property was near a historic site,it was not part of the historic site and that no adverse effects to cultural resources are considered likely by the rezone. He also said the view of the properties to the west would not be affected because those properties are at a higher elevation. Council Member Craig asked if a Large Lot C zone would be more equivalent to R-144 instead of R-36. Mr. Radden said R-144 allows for 144,000 square-foot lots whereas Large Lot C requires a minimum of 25-acres.As a result,he said the subject property is currently a legal non-conforming use because it does not meet the minimum 25-acre lot size. Council Member Craig commented that R-144 is more consistent with the surrounding neighborhood than R-36. She also said the rezone would change the character of the neighborhood because it would change one large lot into three. She said this area is also a major wildlife corridor that should be safeguarded. Mr. Radden said that it was not a designated wildlife corridor. Council Member Ziegler said she visited the site and said there is a lot of wildlife in the area,but she did not think that adding a few more houses would affect the wildlife in this case. She also said the rezone is consistent with the Towri s General Plan. Regular Council Meeting Summary Minutes January 16,2024 Page 6 of 15 Mayor Honea closed the public hearing at 7:02 PM. Vice Mayor Post moved to adopt Ordinance No. 2024.001. Council Member Officer seconded the motion. Motion passed, 6-1, with Council Member Craig voting Nay. A2 PUBLIC HEARING:Ordinance No.2024.002:Relating to Development;approving a modification of a rezoning condition of Marana Ordinance No.2021.016,which rezoned approximately 49 acres of land located approximately one-quarter mile south of Ina Road, west of Silverbell Road, to revise a provision of the ordinance that required the property owner to design and construct a continuous left-turn lane along the entire frontage of the rezoning area (Scott S. Radden) Mayor Honea opened the public hearing at 7:13 PM. Senior Planner Scott Radden presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Radden explained this request involved modifying a rezoning condition requiring the property owner to design and construct a continuous left-turn lane along the entire frontage of the rezoning area. The proposed ordinance would modify that requirement by instead requiring that the property owner design and construct left-turn lanes for the northbound traffic on Silverbell Road for both entrances into the subdivision, subject to design approval by the Town Engineer. For more information, including maps of the area and zoning condition involved, please see the presentation slides. Council Member Kai asked if a southbound deacceleration lane for southbound traffic would be required. Del Post,an attorney representing the property owner,addressed the Council. He said there is not a deceleration lane, but that it is a low-density project that does not require a deceleration lane. Council Member Kai said it only takes one vehicle to stop traffic even in low-density areas and asked if Town staff has assessed whether a deceleration lane is needed on this two-lane road. Public Works Director Fausto Burruel said Town staff does review this and that a deceleration lane was not warranted in this case. He said deceleration lanes can cause issues with bicycle lanes. Council Member Craig asked how the apartment complex approved to the north of the subject property would affect traffic and bicycle lanes in this area. Mr. Burruel said he believed it would integrate well, but that would be further assessed by Town staff as development occurs. Council Member Comerford asked if the entire area would be reconstructed by the Regional Transportation Authority (RTA). Mr. Burruel said it eventually would be, but Regular Council Meeting Summary Minutes January 16,2024 Page 7 of 15 it would be a few years out. Council Member Comerford asked if any issues that arose between now and then could be worked out during the reconstruction, and Mr. Burruel said they could be. Council Member Ziegler said she was in favor of the rezoning condition modification. She asked if landscaping and other improvements would be included on the east side of the roadway. Mr. Burruel said that those improvements will not be taking place as part of this project. Mayor Honea closed the public hearing at 7:25 PM. Council Member Kai moved to adopt Ordinance No. 2024.002. Council Member Ziegler seconded the motion. Motion passed, 7-0. A3 PUBLIC HEARING:Ordinance No 2024.003:Relating to Development;approving a rezoning of approximately 1.5 acres of land located northwest of the intersection of West Ina Road and North Oldfather Drive from NC (Neighborhood Commercial) to VC (Village Commercial) (Scott S. Radden) Mayor Honea opened the public hearing at 7:26 PM. Senior Planner Scott Radden presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Radden explained this rezoning request involved a non-site analysis rezone to Village Commercial from Neighborhood Commercial.Clarifying questions were asked and answered during the presentation.For more information, including maps of the areas and zoning involved, please see the presentation slides. Robin Large, Senior Land Use Planner with Lazarus & Silvyn, P.C., addressed the Council. She explained that the subject property would keep the oil and lube shop but that the gas station currently on site would be replaced with something consistent with Village Commercial zoning. In answer to a question from Council Member Comerford, Ms. Large said her understanding was that the property to the north of the subject property will be utilized as a potential storage or office area. Mayor Honea closed the public hearing at 7:32 PM. Council Member Ziegler moved to adopt Ordinance No. 2024.003. Vice Mayor Post seconded the motion. Motion passed, 7-0. Regular Council Meeting Summary Minutes January 16,2024 Page 8 of 15 A4 PUBLIC HEARING: Resolution No. 2024-008: Relating to Development;adopting a minor amendment to the Marana 2040 General Plan to amend the Future Circulation Map (Figure 2-4) in the General Plan to reduce the right-of-way width for Adonis Road from 250 feet to 150 feet from South of the San Lucas subdivision to Tangerine Road (Jane Fairall) Mayor Honea opened the public hearing at 7:33 PM. Town Attorney Jane Fairall presented on this item. She said this was a clean-up item and explained that in 2009, the Town modified the right-of-way for Adonis Road in the Towri s Major Route's Plan to reduce it from 250 feet to 150 feet from south of the San Lucas subdivision to Tangerine Road,but that when the Town adopted the 2040 General Plan, that stretch of right-of-way inadvertently went back to 250 feet. This item would adjust it to the desired 150 feet. Mayor Honea closed the public hearing at 7:34 PM. Council Member Kai moved to adopt Resolution No. 2024-008. Council Member Ziegler seconded the motion. Motion passed, 7-0. A5 PUBLIC HEARING: Ordinance No. 2024.004: Relating to Development; approving a modification of a rezoning condition of Marana Ordinance No. 2012.05, which rezoned approximately 278 acres of land located generally northeast of I-10, approximately 1.2 miles northwest of the I-10/Tangerine Road interchange, creating the Tortolita Shadows Specific Plan, to revise a provision of the ordinance that required the developer to dedicate to the Town a 170-foot wide drainage easement to be located adjacent to the Union Pacific Railroad (Steve Cheslak) Mayor Honea opened the public hearing at 7:35 PM. Planning Manager Steve Cheslak presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Cheslak said the applicant is requesting a modification to revise a portion of the existing ordinance requiring the developer to dedicate to the Town a 170-foot-wide drainage easement adjacent to the Union Pacific Railroad. The proposed ordinance would modify that requirement by instead requiring the developer to dedicate a 130-foot-wide portion of the property to the Town for drainage purposes instead of granting the 170-foot-wide drainage easement. For more information, including maps of the areas and zoning involved, please see the presentation slides. Regular Council Meeting Summary Minutes January 16,2024 Page 9 of 15 Vice Mayor Post asked whether the drainage plan took into account that the Barnett Channel has not been constructed and that it may not be constructed for a long time, if at all. Mr. Burruel said the intent was for the drainage to eventually flow into the Barnett Channel once constructed and to utilize existing, intrinsic drainage channels in the meantime. Vice Mayor Post asked if, absent the Barnett Channel, whether the drainage planned on the east side of I-10 will be able to handle all flows. Council Member Comerford alluded to the underwater train incident that occurred in the Twin Peaks area. Craig Hunt, a Civil Engineer with Bowman Consulting Group, addressed the Council on behalf of the applicant regarding Vice Mayor Post's question. Mr. Hunt said the proposed drainage channel is designed to handle, receive, and convey drainage flows presented to it. Vice Mayor Post asked if it would just convey or if it would be able to hold that flow. Mr. Hunt said it would be conveying the flow. He said the applicant is required to provide the drainage channel improvement through the development such that flows are released off of the subject property under existing conditions, and he said that the applicant is able to meet that requirement with 130 feet instead of 170 feet. Vice Mayor Post said the existing drainage conditions were very poor,and Mr.Hunt said they would be improved once the Barnett Channel is constructed. Vice Mayor Post asked Mr. Cheslak why the applicant needed the 40 feet of property that would no longer be part of the drainage easement under the proposed ordinance. Mr. Cheslak said additional lots would fit within that area. Council Member Ziegler expressed concern with the proposed ordinance in light of the uncertainty regarding whether and when the Barnett Channel will be constructed. Mr. Burruel explained that when development occurs,the developer is required to allow flows to convey water through their property and to not add additional flows as a result of the development. Vice Mayor Post said north Marana needs more holding capacity, and that the conversation should focus more on that. Vice Mayor Post moved to table this item. Mayor Honea asked if there was an existing retention basin in the area. Mr. Hunt said there is an existing retention basin located to the south/southwest of the Adonis subdivision. Regular Council Meeting Summary Minutes January 16,2024 Page 10 of 15 Vice Mayor Post said that historically, the property holds water to a great depth and lends itself to being a holding basin. He said he was not in favor of the proposed ordinance. Mr. Hunt reminded the Council that this item involved the reduction of the drainage conveyance area from 170 feet to 130 feet, and that the same drainage conveyance could be accomplished in 130 feet. He said the Town can consider other ways to improve drainage in the area as a separate issue. Vice Mayor Post said the Towri s engineer should be able to take a look first and provide input to the Council given the discussion that took place under this agenda item. Mayor Honea closed the public hearing at 7:53 PM. Mayor Honea commented that he has seen up to a foot of water in the area involved a couple of times over the years. Vice Mayor Post moved to demy Ordinance No. 2024.004. Council Member Kai seconded the motion. Motion passed, 7-0. [Note: When making the motion, the mover stated, "Ordinance No. 2024.005." However, based on the context of the discussion and its placement on the agenda, it appears the intent was to move to deny Ordinance No. 2024.004. As a result, "Ordinance No. 2024.004"has been used above.] A6 PUBLIC HEARING: Ordinance No. 2024.005: Relating to Development; approving a modification of a rezoning condition of Marana Ordinance No. 2009.02, which rezoned approximately 342 acres located north and northwest of the Interstate 10 and Tangerine Road traffic interchange, creating the Mandarina Specific Plan,to delete a provision of the ordinance that required the developer to install a non-potable water system to serve the common open space areas and other landscaped amenities and approving and authorizing the Mayor to sign the First Amendment to Mandarina Development Agreement (Jane Fairall) Council Member Kai declared a conflict and recused himself from the dais at 7:54 PM. Mayor Honea opened the public hearing at 7:54 PM. Regular Council Meeting Summary Minutes January 16,2024 Page 11 of 15 Ms. Fairall presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. For additional information, including maps, please see the presentation slides. Ms. Fairall explained there were two different decision points under this agenda item. One involved and amendment to the Mandarina Development Agreement (the "DA") and the other involved an ordinance amending one of the rezoning conditions related to non-potable water use (addressed under 1. below). She briefly reviewed the history of the Mandarina development and discussed four major topics outlined in the amendment to the DA as follows: 1. The 2009 rezoning ordinance requires the developer to install a non-potable water system.The DA acknowledges that the Cortaro-Marana Irrigation District(CMID) was the only plausible provider of non-potable water to the subject property and provides that if the developer was unable to receive non-potable water service from CMID in an economically feasible manner, Town staff would seek Council consideration to remove or modify the non-potable water condition. The developer ultimately was unable to obtain non-potable service in an economically feasible manner. The DA amendment involved as part of this proposed ordinance documents that the developer was unable to obtain non-potable water and will not be eligible for a water resources impact fee credit as described in the DA. The proposed ordinance also removes the non-potable water condition. 2. The Town has a project in its Capital Improvement Program to extend Adonis Road from Mandarina Blvd. to Tangerine Road. After discussions with Town staff, the developer began design work for the project and had discussed with the Town the possibility of moving forward with the project ahead of the Towri s timeline, and then be reimbursed by the Town. The Town has since decided to complete the project as part of its Tangerine Road project. This DA amendment requires the Town to reimburse the developer for what the developer spent on design costs (approximately $153,000.00). The Town will pay the reimbursement cost to the developer within 60 days of receiving the design plans. 3. The DA provided that if the developer built oversized drainage facilities, the developer would be reimbursed for the oversizing costs. Please see the presentation slides for a map depicting the facilities. The DA provided two reimbursement mechanisms: a) construction sales tax revenues, and b) oversizing recovery fees paid by other properties using the drainage infrastructure. The DA stated that the Town and the developer would enter into protected drainage facility agreements prior to construction. The forms of agreement were attached to Regular Council Meeting Summary Minutes January 16,2024 Page 12 of 15 the DA with costs and projected drainage capacities. The developer has substantially completed the drainage improvements but did so prior to entering into the agreements for construction of the facilities. This DA amendment includes new forms of agreement reflecting the actual costs and capacities now that they are known. The actual costs and oversizing recovery fees for the basin and north channel are much higher than projected three years ago.The regional channel costs are less than was projected. Ms. Fairall highlighted that these costs are paid by other developments utilizing the drainage infrastructure. Town staff intends to bring the new protected facility agreements to Council at the February 6, 2024 Council meeting. The developer built the regional channel up to a point where the Adonis Road extension will end up going once it is constructed. There is a Central Arizona Project(CAP) syphon in this area, and CAP did not want two crossings across the syphon at this location. Therefore, the Town made the decision that the Adonis Road extension would take precedence over the Mandarina drainage channel. As a result, a portion of the drainage channel will not be necessary and will not continue to be used in the future. This DA amendment provides that once that portion of the drainage channel is no longer needed, the Town will be responsible for returning it to native land and the costs of the drainage will not be included in the oversizing recovery fee calculations (but will be included for construction sales tax reimbursement purposes). The Town will then sell the former drainage property back to the developer. Ms. Fairall answered clarifying questions during this portion of the presentation. 4. The final issue involves the proposed Mandarina Community Park. Please see the presentation slides for a map of the area involved. Ms. Fairall explained that neither the 2009 specific plan nor the 2020 DA required the developer to build the park. The developer and the Towri s Parks and Recreation Department have worked cooperatively to design the Mandarina Community Park and the Town added the project to its 2022 infrastructure improvement plan. This DA amendment memorializes this and requires the Town to reimburse the developer for its design costs for the park through impact fee reimbursements. Vice Mayor Post asked who is building the park and how soon. Ms.Fairall said the Town would construct the park within the timeframes outlined in impact fee regulations and based on the needs and demands of the Town. Mayor Honea closed the public hearing at 8:19 PM. Regular Council Meeting Summary Minutes January 16,2024 Page 13 of 15 Council Member Officer moved to adopt Ordinance No. 2024.005. Vice Mayor Post seconded the motion. Motion passed, 6-0. Council Member Kai was again present on the dais at 8:20 PM. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Relating to Legislation and Government Actions; discussion and possible action or direction regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies (Terry Rozema) Mr. Rozema explained that there was not much to report on, since the Legislature just began the new Legislative Session. Town staff is currently reviewing proposed bills. D2 Resolution No. 2024-010: Relating to Administration; approving and authorizing the Mayor to execute the Town Manager's Employment Agreement between the Town of Marana and Terry S. Rozema (Jane Fairall) Ms. Fairall said that the proposed agreement carries forward the same terms and conditions that were in the previous agreement, with the exception of certain vacation accrual rate and managed time off provisions added to ensure the Town Manager received benefits other employees now enjoy as a result of changes made across the Town since the last agreement was entered into. She said an executive session regarding this item was on the agenda and noted for the record that Mr. Udall provided Mr. Rozema the required notice of the executive session. Vice Mayor Post said the Town Council was very pleased with the leadership and management that Mr. Rozema has shown. Vice Mayor Post moved to adopt Resolution No. 2024-010 with a term added to the employment agreement raising Mr. Rozema's salary by five percent. Council Member Ziegler seconded the motion. Motion passed, 7-0. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. Regular Council Meeting Summary Minutes January 16,2024 Page 14 of 15 El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive Session pursuant to A.R.S. §38-431.03 (A)(1) to discuss the employment of Town Manager Terry Rozema, including discussion of the terms of the Town Manager's Employment Agreement. FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Mayor Honea asked for any future agenda items. There were no requests to add future agenda items. ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post moved to adjourn the meeting. Meeting adjourned at 8:24 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the regular Town Council meeting held on January 16, 2024. I further certify that a quorum was present. David L. Udall, Town Clerk ANimw MARANA AZ ESTABLISHED 1977 Regular Council Meeting Summary Minutes January 16,2024 Page 15 of 15