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Home My WebLink AboutCouncil Presentation - Facilities Master Plan Presentation to Marana Council.�1� W Nli Al . .w vim• 77 new qT for TOWN OF MARANA FACILITIES MASTER PLAN FEBRUARY 16,2024 ,A • T Purpose of a Facilities Master Plan FMP Progress FMP Findings Council Direction Next Steps PURPOSE OFA FACILITIES MASTER PLAN BUSINESS LIFE CYCLE I& Reliability , Maintenance Plans and Strategies ,,. Mandates and Regulations INTEGRATED RESULTS Headcount Adjustments Space Utilization System Health Technology Security FACILITY LIFE CYCLE FACILITIES MASTER PLAN - PROGRESS DDFDG I I I fm soLunoNs I FACILITIES MASTER PLAN & TIMELINE IMPLEMENTATION & PHASE 1— INVESTIGATION & PHASE 2 — SCENARIO >>> PHASE 3 —ACTION PLAN DISCOVERY DEVELOPMENT MAINTENANCE • Division Surveys & Interviews • Space Utilization Study/Targets • Planning Metrics & Ratios -Check List •FPAT • Mission & Goals -Guiding Principles • Current Operatior Metrics -Capital Renewal: Facility Assessments Target/Funding -Capital: Design Criteria. and Cost Estimate Tools •O&M Work Order and Budget • • ••••• ••••••WORKSHOPS • L Document short/long term issues & strategies to be addressed Develop Alternatives [!na 7yze an Key Pre -selected Refine Leadership assists in tiv Alternative Refining Alternatives I I I I I I I I I I I I I I I I !ct Preferred Scenario I elop: Budgets edule & Cash Flow • Ongoing Division Interviews • Ongoing Facility Assessments • Implementation of Projects 8-10 WEEKS 3-4 WEEKS 4-6 WEEKS ONGOING DEVELOP MAINTAIN 1� ■ Mission: Establish a Facilities Master Plan that fosters a five-star environment for a thriving community. Goals: Create flexible spaces that Develop a comprehensive will accommodate the plan that will serve dynamic operational needs departments' various needs required to provide and strategically position excellent government the Town for continued services. growth. Anticipate and align future facility requirements with ~ the Capital Improvement Plan (CIP) process to ensure equitable implementation of facility- ` related projects. finIs"U MNS r Fiscal Responsibility = 30% Functionality = 50% Strategically located to foster proactive public services = 20% 177 fnt SOLUTIONS FACILITIES MASTER PLAN - FINDINGS DE)FE)G fin Ns Current Staff MARANA Projected Staff Growth per Department FMS MARANA FMS MARANA Department Employee s/Dept 5 year 15 year 10 year 10 year Community Services 11 14 14 17 17 Court 13 15 15 18 18 Development Services 36 39 39 42 42 Economic Development 4 5 4 5 5 Finance 17 23 23 30 30 Human Resources 13 20 20 25 25 Legal Dept 10 11 11 14 14 Parks and Rec 58 66 66 83 83 Police 139 159 175 181 200 Public Works 66 87 87 97 97 Tech Services/IT 21 25 25 27 35 Town Clerk 5 5 5 7 7 Town Manager 9 10 10.5 12 14 Water Dept 43 52 52 56 60 TOTAL 445 532 558 614 670 Ma ra n a Population 56,758 66,830 66,8301 75,983 75,983 Current % FTE to Population 0.78% 0.80% 0.83% 0.81% 0.88% *Population Source - PIMA ASSOCIATION OF GOVERNMENTS 0.76% Average % FTE to Population in similar Municipaliti( fin sowt�o�s Department Community Services Courts Development Services Economic Development Human Resources Legal Department Parks and Rec Police Public Works 4%rTL -0 13 18 36 4 5 17 30 13 25 10 14 58 83 139 200 66 97 UL cA UL � L O i 3 V � V 11543OU21200T 3,400 2,970 3,250 41500 6,956 1,006 7,200 800 8,400 1,000 M ++ M � C N L.L w i V O (657) (1,857) (280) (1,530) (244) (1,444) 206 6 4,249 3,400 61000 849 (1,751) 2,890 2,600 5,000 290 (2,110) 1,994 2,000 2,800 (6) (806) 8,996 8,700 12,450 296 (2,254) 23,129 20,850 30,000 2,279 (6,871) 10,168 9,900 Tech Services 21 35 3,383 4,200 Town Clerk 5 7 11249 1,000 Town Manager 9 14 21707 1,800 Water Department 43 60 8,852 8,600 Mayor and Council 9521 11,404 14,550 7,000 1,400 2,800 12,000 1,400 268 (4,382) (817) (3,617) 249 (151) 907 (93) 252 (3,148) (436) (436) IE eE)r E)G fml "U oNs Marana Municipal Complex Good condition overall, but with some complex issues relating to the HVAC system. Large areas of underutilized space, in addition to a lack of standardization of internal spaces has created a highly inefficient use of space. Potential Solution: Remodel this entire facility to optimize use of space, which will also give an opportunity to rework the HVAC throughout. DDFDG fiat SOLUTIONS Marana Operations Complex Many buildings that vary in age and condition. All have some ADA and quality deficiencies that need to be addressed. Existing building layout is highly inefficient for the site and will create issues for any expansion plans. Site is not large enough to meet the I 0-year needs of all departments currently located here. (Public Works, Police Department, Parks and Recreation) Potential Solution: Relocate and build new full Public Works facility at a new location. 0!:)FDG 77 fnt SOLUTIONS Water Operations Complex Buildings that vary in condition from fair condition to end of useful life. Building D is a trailer and too small to accommodate staff needs. Records and other storage on site are in a series of Conex boxes, which are in fair condition but not an ideal storage solutions for the contents. Potential Solution: Demo existing building D (trailer) and build new 5,000 SF WOC field office to accommodate staff j`' needs. 0!:)FDG fiat SOLUTIONS Wastewater Reclamation Facility New `barn' facility is recently constructed and in good condition. The two trailer -based office and lab spaces are at the end of their useful life and not large enough to accommodate staff needs Potential Solution: Demo existing office and lab spaces and build new facility with shop and lab. 0!:)FDG fiat SOLUTIONS Other Facilities Reviewed Visitor Center Senior Center / Community Center Police Facility 0!:)FDG ffYL N5 COUNCIL DIRECTION DDRX I I I fm soLunoNs I NEW MOC LOCATION FOR PUBLICWORKS Potential Location (Airport adjacent) Potential Location (Existing MOC on Ina) DDFDG fml s"UMNs What is the best location for the MOC to be located for Public Works? Existing location Near airport Central location Minimum needs for the MOC: 10 Acre Site IE 0!:)FDG f-I S177 OLUTIONS NEW POLICE SUBSTATION Potential Location (Centrally located near I-10) Potential Location (Existing MOC on Ina) DDFDG fml smumNs I What is the best location for the Police Substation to be located? Existing MOC location Central location near I-10 Minimum needs for the Police Substation: 2 Acre Site DDFDG_fill SOLUTIONS THANKYOU.1 Next Draft Report Finalize plan and report to Council for approval DDF!:)Ci fin SOLUTIONS Building Gross SF Problems Proposed Solutions Marana Community 8,600 Fair Condition O&M Center Marana Municipal 54,346 HVAC Issues, inefficient organization of Remodel MMC, Fix HVAC issues, Complex -A space creates lack of offices and reconfigure external entrance, replace workstations, entry is confusing, issues generator with generator Marana Municipal 34,616 HVAC Issues, too far from ADA Reconfigure parking, move dispatch and Complex - B parking, not enough space for future Water out to make space for other staff or storage staff and storage Marana Municipal 9,517 Not enough courtrooms, not enough Build court expansion for I new jury Complex - C staff room courtroom and future staff needs (Courthouse) er1Fr1rfill $OLUTIONS Building G ross SF Problems Proposed Solutions MOC -A (Admin) 13,353 Not enough space for both PW and PD Remodel building, move PD to New PD staff, building has some ADA and facility Substation quality deficiencies but can be restored MOC - B (Warehouse) 6,408 Building has facility quality deficiencies but Minor Improvements, O&M, move police can be restored, PW and PD both have storage to New PD Substation storage here, not enough room for both MOC - C (Fleet) 5,251 Building has facility quality deficiencies but Build new fleet facility, remodel for use as can be restored, Not enough vehicle bays shop and Locker Room MOC - E (Sign Shop) 3,950 Building is in poor condition, poor location Demo building, move shop function to for expansion remodeled MOC C building MOC - F (Locker 1,010 Location and size is inefficient for site Demo, move function to remodeled MOC Room) C building MOC - G (Gym) 1,840 Location and size is inefficient for site Demo, move function to new PW Facility MOC - H (Shed) 400 Location and size is inefficient for site Demo, move function to MOC B building MOC - L (PD Admin) 2,100 MOC - M (P&R Admin) 1,500 MOC - N (P&R 2,100 Community Room) p !:)F!:)G Location and size is inefficient for site Location and size is inefficient for site Location and size is inefficient for site Demo, move function to new PW Facility Demo, move function to new PW Facility Demo, move function to new PW Facility Building MWRF -A (admin) MWRF - B (control room) MWRF - C (barn) Parks maintenance yard Police facility Visitor center WOC -A (white house) WOC - B (warehouse) WOC - C (warehouse) WOC - D (trailers) WOC - records storage WOC - PW storage DDF!:)G Gross SF Problems 800 At end of useful life 600 At end of useful life 3,373 2,040 54,294 5,000 730 1,742 4,836 1,960 Good condition, not large enough to house staff from other buildings Ok building, not enough yard or staff space New building, good condition, not enough space for staff Good condition, recently remodeled At end of useful life, structural issues Condition not assessed Fair condition At end of useful life 3,600 14 Conex boxes 1,100 7 Conex boxes Proposed solutions Demo, build new water ops facility with shop and lab Demo, build new water ops facility with shop and lab Maintain Minor improvements, O&M, build additional PW/P&R satellite Minor improvements, O&M, build police expansion (option A) or police substation (option B) O&M Demo, build new water ops facility with shop and lab Minor improvements, O&M Minor improvements, O&M Demo, build new water ops facility with shop and lab Demo, move storage to new facility Demo, move to new PW facility 41 op.. .41 manna nnemonal vra Valley fi - le L Fee. ,u 0