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Home My WebLink AboutResolution 2024-021 Approving and Authorizing the Mayor to Execute Amendment Three to the Pima Early Education Program with Pima County MARANA RESOLUTION NO. 2024-021 RELATING TO ADMINISTRATION; APPROVING AND AUTHORIZING THE MAYOR TO EXECUTE AMENDMENT THREE TO THE INTERGOVERNMENTAL AGREEMENT WITH PIMA COUNTY FOR THE PIMA EARLY EDUCATION PROGRAM WHEREAS research shows that children who attend high quality preschool are better prepared for kindergarten and are less likely to need expensive special education services; and WHEREAS on June 1, 2021, the Town Council approved Resolution No. 2021-077 authorizing the Mayor to execute an Intergovernmental Agreement with Pima County for the Pima Early Education Program; and WHEREAS on April 19, 2022, the Town Council approved Resolution No. 2022- 036 authorizing the Mayor to execute Amendment One to the Intergovernmental Agreement for the Pima Early Education Program extending the program for a second year; and WHEREAS on June 6, 2023, the Town Council approved Resolution No. 2023-049 authorizing the Mayor to execute Amendment Two to the Intergovernmental Agreement for the Pima Early Education Program extending the program for a third year; and WHEREAS the Town of Marana desires to contribute funding to the Pima Early Education Program for a fourth year to offer high quality preschool classes at school district sites within the Town of Marana; and WHEREAS Pima County and the Town of Marana may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. §11-952 et seq.; and WHEREAS the Town Council finds that this amendment to the intergovernmental agreement with Pima County for the Pima Early Education Program is in the best interests of the Town. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA,ARIZONA,AS FOLLOWS: SECTION 1. Amendment Three to the Intergovernmental Agreement with Pima County for the Pima Early Education Program, attached to and incorporated by this 00088867.DOCX/1 Resolution No.2024-021 -1 - reference in this resolution as Exhibit A, is hereby approved, and the Mayor is hereby authorized to sign it for and on behalf of the Town of Marana. SECTION 2. The Towri s Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obligations,and objectives of the agreement. PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA,ARIZONA, this 20th day of March,2024. r(of Mayor Ed Honea ATTEST: APPRO D AS TO FORM: David L. Udall,Town Clerk J. - 'airall, Town Attorney AtP6& RAARANA AZ ESTABLISHED 1977 00088867.DOCX/1 Resolution No.2024-021 -2- Pima County Department of Community & Workforce Development Project: Pima Early Education Program IGA: Town of Marana Contract No.: CTN-CR-21.128 Contract Amendment No.: 03 Orig. Contract Term: 07/01/2021 — 09/01/2022 Orig. Amount: $132,000.00 Termination Date Prior Amendment: 09/01/2024 Prior Amendments Amount: $290,049.00 Termination Date This Amendment: 09/01/2025 This Amendment Amount: $155,545.20 Revised Total Amount: $577,594.20 AMENDMENTTHREE The parties agree to amend the above -referenced Intergovernmental Agreement as follows 1. Background and Purpose. 1.1. Background. On May 18, 2021, Pima County ("County") and the Town of Marana ("Town"), entered into the above -referenced Intergovernmental Agreement ("IGA") to provide funding for the Pima Early Education Program. 1.2. Purpose. The parties want to extend the term by one year and contribute additional funding to the Pima Early Education Program to offer high quality preschool opportunities in the Town of Marana, without cost, to families with incomes at or below 300% of the Federal Poverty Level. 2. Term. The parties are opting to renew the IGA for one additional year commencing on September 2, 2024 and terminating on September 1, 2025. If the commencement date is before the Effective Date of this amendment, the parties will, for all purposes, deem the amendment to have been in effect as of the commencement date. 3. Town Responsibilities. Section 3 is amended to include Town's additional contribution of $155,545.20 that Town must pay to County on or before September 30, 2024. 4. County Responsibilities. Section 4 is amended to include: County shall allocate Town's $577,594.20 to reimburse Marana Unified School District for the cost of operating the new high quality preschool class at Estes Elementary School located within the Town for up to 18 preschool age children from families with incomes at or below 300% of the Federal Poverty Level. • The maximum class reimbursement for School Year 2021-2022 ("Year One') is $118,800. • The maximum class reimbursement for School Year 2022-2023 ("Year Two") is $155,545, Contract No: CTN.CR•21`128 • The maximum class reimbursement for School Year 2023-2024 ("Year Three") is $155,545. • The maximum class reimbursement for School Year 2024-2025 ("Year Four") is $155,545.20. County will provide Town with a copy of the IGA between County and Manana Unified School District prior to Town making payment to County. County will not charge Town an administrative fee for allocating the Town funds. For Year One, Year Two, Year Three, and Year Four County shall provide quarterly reports to Town on or before October 31, January 31, April 30, and July 31, and will also provide an end -of -year report by September 1. Reports shall include, for the preceding quarter, the amount of Town funding spent, and number of children served. All other provisions of the IGA not specifically changed by this Amendment remain in effect and are binding upon the parties. SIGNATURE PAGE TO FOLLOW (143459 / 01182721 / v 1) Contract No: CTN-CR-21'128 PIMA COUNTY: MAY 2- 12024 Date Clerhkof the Otoa4d Mayor Date Town Clerk The foregoing Intergovernmental Agreement Amendment between County and Town has been reviewed by the undersigned and is hereby approved as to content. Jan Lesher, Pima County Administrator The foregoing |nterQovonlnanta Agreement Amendment between County and the Town has been reviewed by the undersigned, each of whom has determined that it is in proper form and is within the powers and authority granted under the laws ofthe State ofArizona tothe party haor she represents. Deputy County Attorney Zo� Atttorney {l43459/Oil 82721 / y 1} Contract No: CTN^cR-21^130 PIMA COUNTY: Chair, Board of Supervisors ATTEST Clerk of the Board Approval TOWN: Mayor 3 �121/-20zq Date ATTEST Town Clerk The foregoing Intergovernmental Agreement Amendment between County and Town has been reviewed by the undersigned and is hereby approved as to content. Jan Lesher, Pima County Administrator Intergovernmental Agreement Determination The foregoing Intergovernmental Agreement Amendment between County and the Town has been reviewed by the undersigned, each of whom has determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to the party he or she represents. PIMA COUNTY: Deputy County Attorney VTR -O o Attomey (143469101182721 I v 1) Contract No: CTN-CR-211128 Pima County Department of Community &Workforce Development Project: Pima Early Education Program IGA: Town of Marana Contract No.: CTN-CR-21-128 Contract Amendment No.: 03 Orig. Contract Term: 07/01/2021 —09/01/2022 Orig. Amount: $132,000.00 Termination Date Prior Amendment: 09/01/2024 Prior Amendments Amount: $290,049.00 Termination Date This Amendment: 09/01/2025 This Amendment Amount: $155,545.20 Revised Total Amount: $577,594.20 AMENDMENT THREE The parties agree to amend the above-referenced Intergovernmental Agreement as follows: 1. Background and Purpose. 1.1. Background. On May 18, 2021, Pima County ("County") and the Town of Marana ("Town"), entered into the above-referenced Intergovernmental Agreement("IGA")to provide funding for the Pima Early Education Program. 1.2. Purpose. The parties want to extend the term by one year and contribute additional funding to the Pima Early Education Program to offer high quality preschool opportunities in the Town of Marana, without cost, to families with incomes at or below 300% of the Federal Poverty Level. 2. Term. The parties are opting to renew the IGA for one additional year commencing on September 2, 2024 and terminating on September 1, 2025. If the commencement date is before the Effective Date of this amendment, the parties will, for all purposes, deem the amendment to have been in effect as of the commencement date. 3. Town Responsibilities. Section 3 is amended to include Town's additional contribution of $155,545.20 that Town must pay to County on or before September 30, 2024. 4. County Responsibilities. Section 4 is amended to include: County shall allocate Town's $577,594.20 to reimburse Marana Unified School District for the cost of operating the new high quality preschool class at Estes Elementary School located within the Town for up to 18 preschool age children from families with incomes at or below 300% of the Federal Poverty Level. • The maximum class reimbursement for School Year 2021-2022 ("Year One") is $118,800. • The maximum class reimbursement for School Year 2022-2023 ("Year Two") is $155,545. Contract No: CTN-CR-21*128 1 • The maximum class reimbursement for School Year 2023-2024 ("Year Three") is $155,545. • The maximum class reimbursement for School Year 2024-2025 ("Year Four") is $155,545.20. County will provide Town with a copy of the IGA between County and Manana Unified School District prior to Town making payment to County. County will not charge Town an administrative fee for allocating the Town funds. For Year One, Year Two, Year Three, and Year Four County shall provide quarterly reports to Town on or before October 31, January 31, April 30, and July 31, and will also provide an end-of-year report by September 1. Reports shall include, for the preceding quarter, the amount of Town funding spent, and number of children served. All other provisions of the IGA not specifically changed by this Amendment remain in effect and are binding upon the parties. SIGNATURE PAGE TO FOLLOW {143459/01182721 / v 1} Contract No: CTN-CR-21*128 2 PIMA COUNTY: TOWN: Chair, Board of Supervisors Mayor 3/z/2. ..1 Date Date ATTEST ATTEST Clerk of the Board Town Clerk Approval The foregoing Intergovernmental Agreement Amendment between County and Town has been reviewed by the undersigned and is hereby approved as to content. Jan Lesher, Pima County Administrator Intergovernmental Agreement Determination The foregoing Intergovernmental Agreement Amendment between County and the Town has been reviewed by the undersigned, each of whom has determined that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona to the party he or she represents. PIMA COUNTY: TOWN tir „„or *IdiVollOr Deputy County Attorney o Attorney {143459/01182721 / v 1} Contract No:CTN-CR-21*128 3