HomeMy WebLinkAboutResolution 2024-035 Approving and Authorizing the Mayor to Sign a Utility Relocation Reimbursement Agreement with Trico Electric Cooperative MARANA RESOLUTION NO. 2024-035
RELATING TO PUBLIC WORKS; APPROVING AND AUTHORIZING THE MAYOR
TO SIGN A UTILITY RELOCATION REIMBURSEMENT AGREEMENT WITH TRICO
ELECTRIC COOPERATIVE, INC. FOR THE RELOCATION OF CERTAIN TRICO
FACILITIES AS PART OF THE TANGERINE ROAD WIDENING PHASE 2A ROAD
PROJECT
WHEREAS the Town has entered into a design contract with Psomas, Inc.
("Psomas") for the design of the Tangerine Road widening project Phase 2A, Town of
Marana Project No. ST098 (the "Road Project"); and
WHEREAS based on Psomas' design of the Road Project, the Town notified Trico
Electric Cooperative, Inc. ("Trico") that certain Trico facilities require relocation to avoid
conflicts with the Road Project and requested that Trico begin the process of design and
relocation of the facilities identified as being in conflict (the "Trico Facilities"); and
WHEREAS Trico advised the Town that it is asserting a claim to prior rights within
the project area for the Road Project, based on an indefinite lease and Right-of-Way from
the Arizona State Land Department in February of 1958; and
WHEREAS the Town has researched Trico's prior rights claim and is in agreement
that Trico has a valid prior rights claim for reimbursement by the Town with regard to
removal and relocation of the Trico Facilities; and
WHEREAS the Mayor and Council of the Town of Marana feel it is in the best
interests of the citizens of Marana to enter into the Utility Relocation Reimbursement
Agreement to facilitate Trico's removal and relocation of the Trico Facilities with
reimbursement for the work by the Town.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF
THE TOWN OF MARANA, that the Utility Relocation Reimbursement Agreement with
Trico Electric Cooperative, Inc., in the form provided in the agenda materials associated
with this Council agenda item, is hereby approved, and the Mayor is authorized to sign
it for and on behalf of the Town of Marana.
Resolution No.2024-035 - 1 -
IT IS FURTHER RESOLVED that the Town Manager and staff are hereby directed
and authorized to undertake all other and further tasks required or beneficial to carry out
the terms, obligations,conditions and objectives of the agreement.
PASSED AND ADOPTED by the Mayor and Council of the Town of Marana,
Arizona, this 16th day of April, 2024.
1 C*C1, _
Mayor Ed Honea
ATTEST: APPROVED AS TO FORM:
David L. Udall, Town Clerk Jane ' all,Town Attorney
Al' 4 .
MARANA AZ
ESTABLISHED 1977
Resolution No.2024-035 - 2 -
UTILITY RELOCATION REIMBURSEMENT AGREEMENT
TOWN OF MARANA,ARIZONA
This Utility Relocation Reimbursement Agreement (this "Agreement") is made and
entered into by and between TRICO ELECTRIC COOPERATIVE, INC., an Arizona non-profit
corporation("Trico"),and the TOWN OF MARANA,an Arizona municipal corporation("Marana").
Trico and Marana are sometimes collectively referred to in this Agreement as the"Parties,"either
of which is sometimes referred to as a"Party."
RECITALS
A. Marana has entered into a design contract with PSOMAS,INC. ("Psomas") for the design
of the Tangerine Road widening project Phase 2A,Town of Marana Project No.ST098 (the"Road
Project").
B. On June 2,2023,based on Psomas' design of the Road Project,Marana notified Trico that
certain Trico facilities require relocation to avoid conflicts with the Road Project and requested that
Trico begin the process of design and relocation of the facilities identified as being in conflict,those
facilities being Poles 2704,2710,2713,2714,and 2718(the"Trico Facilities").
C. On February 8,2024,Trico acknowledged to Marana that it will pursue relocation of the
Trico Facilities. Trico also advised Marana that it is asserting a claim to prior rights within the
project area for the Road Project, based on an indefinite lease and Right-of-Way (ROW) from the
Arizona State Land Department(ASLD)in February of 1958,ASLD#71-001716.
D. Marana has researched Trico's prior rights claim and is in agreement that Trico has a
valid prior rights claim for reimbursement by Marana with regard to removal and relocation of the
Trico Facilities.
E.Trico has provided Marana with an estimate for the removal and relocation of the Trico
Facilities of $238,041.69 (the "Relocation Cost"). A true and correct copy of Trico's estimate is
attached to and incorporated in this Agreement as Exhibit A.
F.The purpose of this Agreement is to facilitate Trico's removal and relocation of the Trico
Facilities with reimbursement for the work by Marana.
AGREEMENT
NOW, THEREFORE, based on the foregoing recitals, which are incorporated here as the
intention of the Parties in entering into this Agreement,the Parties agree as follows:
1. Depiction of the Trico Facilities. The depiction attached as Exhibit B shows the Trico
Facilities to be removed and relocated pursuant to this Agreement.
2. Marana's obligation to pay Relocation Costs.Marana shall pay Trico all costs associated
with the removal and relocation of the Trico Facilities.Marana and Trico agree that the Relocation
Costs are anticipated to be $238,041.69, as itemized and attached to this Agreement as Exhibit A.
TRICO/MARANA UTILITY RELOCATION REIMBURSEMENT AGREEMENT
-1 -
Marana and Trico anticipate that the removal and relocation of the Trico Facilities will be completed
at approximately the same time that the Towri s contractor for the Road Project completes work on
joint utility trenching.
3. Cash deposit to secure Marana's obligations under this Agreement. Marana's
obligations under this Agreement, including without limitation Marana's obligations under
paragraph 2 above,shall be secured by a cash deposit to Trico in the amount of$238,041.69,referred
to in this Agreement as"Marana's Cash Deposit." Marana shall provide Marana's Cash Deposit to
Trico within 30 calendar days after the Effective Date of this Agreement.
4. Reconciliation and final payment. During design and relocation, Trico will provide
Marana with timely(within 5 business days of receipt by Trico)written notice of any change orders,
updated cost estimates, updated project schedules, or other documentation of changes in cost or
schedule. No later than 30 days after substantial completion of the removal and relocation of the
Trico Facilities,Trico shall provide to Marana an itemized statement of Trico's costs for the removal
and relocation of the Trico Facilities (along with such reasonable documentation of such costs as
may be requested by Marana) and a check or invoice representing the difference between Trico's
costs and Marana's Cash Deposit. If Marana's Cash Deposit was insufficient to cover Marana's
obligations under this Agreement,Marana shall pay Trico the balance of the costs for removal and
relocation of the Trico Facilities, as set forth in the invoice within 30 days after the itemized
statement and invoice are provided to Marana.
5. Recording.This Agreement shall not be recorded.
6. Notices. All notices shall be in writing and shall be sufficiently given and served upon
the other Party by electronic mail,receipt of which has been acknowledged by the other Party,or
by hand delivery,first class mail,registered or certified,return receipt requested,postage prepaid,
or by reputable overnight courier service and addressed as follows:
Trico: TRICO ELECTRIC COOPERATIVE„INC.
c/o Eric Hawkins,COO and General Counsel
P.O. Box 930
Marana,AZ 85653
Copy to:legal@trico.coop
Marana: TOWN OF MARANA
c/o Marana Legal Department
11555 West Civic Center Drive
Marana,AZ 85653
7. Governing law.This Agreement shall be governed by and interpreted in accordance with
the laws of the State of Arizona,and any lawsuit to enforce any provision of this Agreement or to
obtain any remedy with respect to this Agreement shall be brought in the Pima County Superior
Court,and for this purpose the Parties expressly and irrevocably consent to the jurisdiction of the
Pima County Superior Court.
8. Court costs and reasonable attorneys'fees to prevailing Party in dispute.If a Party fails
to perform any of its obligations under this Agreement, or if a dispute arises concerning the
meaning or interpretation of any provision of this Agreement,the prevailing Party shall be entitled
to its reasonable attorneys' fees and costs determined pursuant to A.R.S.§12-341.01.
TRICO/MARANA UTILITY RELOCATION REIMBURSEMENT AGREEMENT
-2-
9. Exhibits. Any exhibit attached to this Agreement shall be deemed to have been
incorporated in this Agreement by reference with the same force and effect as if fully set forth in
the body of this Agreement.
10. Cancellation for conflicts.This Agreement is subject to A.R.S. §38-511,which provides
for cancellation of contracts in certain instances involving conflicts of interest.
11. Counterparts. This Agreement may be executed in any number of counterparts. Each
counterpart shall be deemed an original,but all counterparts shall constitute but one agreement.
12. Effective Date of Agreement. The date of this Agreement (the "Effective Date") shall
for all purposes be the date of the Mayor's signature on this Agreement.
Trico: Marana:
TRICO ELECTRIC COOPERATIVE,INC.,an TOWN OF MARANA,an Arizona municipal
Arizona non-profit corporation corporation
(1/(tCi4 -
By: By:
Eric Hawkins,COO and General Ed Honea,Mayor
Counsel
Date: ( 27?-0 2
Date: 441 24
A fl'EST:
David L.Udall,Town Clerk
APPR• D AS TO FORM:
Ja- - 'airall, own Attorney
STATE OF ARIZONA )
) ss.
County of Pima )
The foregoing instrument was acknowledged before me this da of L
g g g .� y 4 "i 2024,
by Eric Hawkins, COO and General Counsel of TRICO ELECTRIC COOPERATIVE,INC., an Arizona
non-profit corporation,on behalf of the corporation.
(Seal)
��MEsrr� MEGHAN GOFF
ublic
A I Notary Public-Arizona
Pima County
Commission#651081
11L My Comm.Expires Jun 14,2027
TRICO/MARANA UTILITY RELOCATION REIMBURSEMENT AGREEMENT
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Exhibit A to Relocation Agreement
Total Cost
Pole 2704 $ 44,536.35
Pole 2710 $ 32,768.00
Pole 2713 $ 5,390.69
Pole 2714 $ 49,336.91
Pole 2718 $ 106,009.74
$ 238,041.69
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