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HomeMy WebLinkAbout04-22-2024 Special Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Second Floor Conference Center, April 22, 2024, at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Town Clerk to call the roll. Council Member Kai was absent. All other Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Ziegler moved to approve the agenda as presented. Council Member Officer seconded the motion. Motion passed, 6-0. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Special Council Meeting Summary Minutes April 22,2024 Page 1 of 5 Town Manager Terry Rozema said that the Town was notified that it would be receiving a refund in the amount of approximately S430,000.00 from the risk pool. PRESENTATIONS CONSENT AGENDA C1 Resolution No. 2024-037: Relating to Intergovernmental Relations; approving and authorizing the Mayor to execute an Intergovernmental Agreement by and between Marana Unified School District No. 6 and the Town of Marana for the 2024 Summer Youth Art Program (Andrea De La Cruz) Council Member Ziegler moved to approve the consent agenda. Vice Mayor Post seconded the motion. Motion passed, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Relating to Budget; review, discussion, consideration, and direction to staff regarding the fiscal year 2024-2025 Manager's recommended budget for the Town of Marana (Terry Rozema and Yiannis Kalaitzidis) Mr. Rozema and Finance Director Yiannis Kalaitzidis presented on this item. A copy of the presentation slides and the 2024-2025 Manager's Recommended Budget report are on file with the Town Clerk's Office. Mr. Rozema introduced the item and highlighted the Town's core values, vision and mission statements, and certain Town accomplishments over the last year, including the following: • The completion of Gladden Farms Dog Park. • The completion of Gladden Farms Baseball and Softball Fields. • The completion of the Tortolita Preserve Trailhead Project. • The completion of the design for the Marana Community and Aquatic Center. • The start of construction of the Shared Use Path at CalPortland project. Special Council Meeting Summary Minutes April 22,2024 Page 2 of 5 • The Marana Police Department being awarded re-accreditation certification from the Arizona Law Enforcement Accreditation Program(ALEAP). • The Arizona Department of Water Resources (ADWR) granting the Town's Designation of Assured Water Supply (DAWS) application. • The Town's Water Conservation plan nearing completion. • The Town's Transportation Master Plan nearing completion. • The Town's Facilities Master Plan nearing completion. • The start of the process for the Town's Tourism Master Plan. • The launch of the new Discover Marana website. Mr. Rozema provided a brief overview of the Manager's Recommended Budget, which includes the general fund, special revenue funds, capital project funds (including impact fees), debt service funds, internal service funds, enterprise funds, and special taxing districts. He highlighted that the recommended budget was 5446 million, which was around $100 million more than the previous year. He said the vast majority of the recommended budget is related to capital improvements. He said the recommended budget includes funds for 31.5 new positions, with a little over half of those positions being dedicated to the new Marana Community and Aquatic Center. During his presentation, Mr. Rozema answered clarifying questions. Council Member Ziegler asked how many employees the Town has currently. Mr. Rozema said there were 444.1 full-time equivalent (FTE) positions in the Town. Mr. Kalaitzidis said the recommended additional employees would put the Town at 475.6 FTEs. Mr. Kalaitzidis addressed the Council regarding the economic and revenue outlooks for the Town. He then presented on the Manager's Recommended Budget for the next fiscal year and noted there will be some changes added to the Tentative Budget that will come before Council in May. He said that the budget numbers will be pretty close. He explained what was in the Manager's Recommended Budget, including compensation adjustments, capital projects, and unfunded liability contributions for the Police Department.He provided an overview of budget summaries,including the general fund, the bed tax fund, the HURF fund, the water and wastewater operating funds, and the airport operating fund. Mr. Kalaitzidis then went over next steps, consisting of Council adoption of the Tentative Budget on May 21, 2024, and Council adoption of the Final Budget on June 18,2024. Please see the presentation slides and Manager's Recommended Budget report for details, charts, tables, and graphs. Mr. Kalaitzidis and other members of Town staff answered clarifying questions throughout the presentation. Mayor Honea recommended that the Town add more money to pay down PSPRS liability.He said the PSPRS has a higher interest rate and that the Town would get a better deal if it paid it down faster. Special Council Meeting Summary Minutes April 22,2024 Page 3 of 5 Regarding employee raises, Council Member Ziegler expressed concern that employees who are at the top of their salary range receive only a one-time $750 payment. Mr. Kalaitzidis and Mr. Rozema explained that the Town recently completed a compensation study and that a number of positions were moved up in pay grade. Mr. Rozema said that the Town did not have a lot of positions at the top of the range. He said that the Town's Human Resources Department is very cognizant of the issue and works with experts to ensure the Town is not falling behind. Council Member Ziegler said she didn't like the $750 option and requested that Town Staff look into that policy. She complemented the HSA increase, comp-time adjustments, and parental leave changes, along with the increase in uniform allowance. Council Member Craig asked if the FTE positions needed for the Marana Community and Aquatics Center were what was required to open the center or if they were enough to also operate the center once it opens. Mr. Kalaitzidis said the positions were enough to operate the center. Mr. Rozema highlighted that cost recovery for the Center has not been programed into the upcoming fiscal year's budget and that Town staff would likely be presenting options before the Council in June. Council Member Ziegler commented that she would like to keep cost recovery rates affordable. Council Member Craig asked if the Town would initiate an open space master plan during the next fiscal year. Assistant to the Town Manager Andrea De La Cruz said that it would be initiated during the next fiscal year and Mr. Kalaitzidis said there is budget capacity for it. Council Member Ziegler said the Town needed to do whatever it could to finish the Saguaro Bloom Community Park. She said Phase Two of the project must be funded and that the sports courts needed to go in.She suggested that some of the Town's contingency fund be utilized for this purpose. Mr. Rozema agreed that it would be detrimental to the community to not have the promised elements in the park and said Town staff would look for creative ways to get those elements in place. Council Member Ziegler asked how long the FBO lease was at the Airport. Town Attorney Jane Fairall said the lease was a 40-year lease. Council Member Ziegler asked if the Town received a percentage of the FBO's fuel flowage fees and rents for leasing its hangars,and Ms. Fairall said that both were percentage based. Council Member Ziegler expressed dismay that the Town was stuck with such lengthy leases. Council Member Comerford and Council Member Ziegler expressed dismay regarding the percentage the Town is receiving for rents and fuel flowage. Council Member Ziegler requested a project timeline for the Airport tower project and asked if design was completed. Mr. Rozema said a site analysis has been completed and Special Council Meeting Summary Minutes April 22,2024 Page 4 of 5 that the project was currently in the environmental study phase, but that design has not started yet. He said that will happen once the environmental study concludes. Mayor Honea reaffirmed he would like to see the Town put more money into the PSPRS in order to pay down that debt, if possible, because PSPRS has a higher interest rate. Council Member Comerford said she would still like to see the Town give employees the week off between the Christmas and New Years holidays and requested a feasibility report regarding it. Council Member Ziegler thanked the presenters. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Mayor Honea asked for future agenda items. There were no future agenda items. ADJOURNMENT Mayor Honea asked for a motion to adjourn. Vice Mayor Post moved to adjourn the meeting. Council Member Comerford seconded the motion. Motion passed, 6-0. Meeting adjourned at 7:55 PM. CERTIFICATION I hereby certify that the forgoing are the true and correct minutes of the Marana Town Council Special Meeting held on April 22, 2024. I further certify that a quorum was present. Davi L. Udall Town Clerk Special Council Meeting Summary Minutes c RANA AZ EO 1977 April 22,2024 Page 5 of 5