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Home My WebLink About04-22-2024 Special Council Meeting Agenda PacketMARANA AZ E STAB L IS HE D 1 9 7 7 MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING NOTICE AND AGENDA 11555 W. Civic Center Drive, Marana, Arizona 85653 Second Floor Conference Center, April 22, 2024, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member Pursuant to A.R.S. §38-431.02, notice is hereby given to the members of the Marana Town Council and to the general public that the Town Council will hold a meeting open to the public on April 22, 2024, at or after 6:00 PM located in the Second Floor Conference Center of the Marana Municipal Complex, 11555 W. Civic Center Drive, Marana, Arizona. ACTION MAY BE TAKEN BY THE COUNCIL ON ANY ITEM LISTED ON THIS AGENDA. Revisions to the agenda can occur up to 24 hours prior to the meeting. Revised agenda items appear in italics. As a courtesy to others, please turn off or put in silent mode all electronic devices. Meeting Times Welcome to this Marana Town Council meeting. Regular Council meetings are usually held the first and third Tuesday of each month at 6:00 PM at the Marana Municipal Complex, although the date or time may change and additional meetings may be called at other times and/or places. Contact the Town Clerk or watch for posted agendas for other meetings. This agenda may be revised up to 24 hours prior to the meeting. In such a case a new agenda will be posted in place of this agenda. Speaking at Meetings If you are interested in speaking to the Council during the Call to the Public or Public Hearings, you must fill out a speaker card (located in the lobby outside the Council Marana Town Council Special Meeting Agenda Packet Page 1 of 216 April 22, 2024 Chambers) and deliver it to the Town Clerk prior to the convening of the meeting. All persons attending the Council meeting, whether speaking to the Council or not, are expected to observe the Council rules, as well as the rules of politeness, propriety, decorum and good conduct. Any person interfering with the meeting in any way, or acting rudely or loudly will be removed from the meeting and will not be allowed to return. Accessibility To better serve the citizens of Marana and others attending our meetings, the Council Chambers are wheelchair and handicapped accessible. Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town Clerk at (520) 382-1999. Requests should be made as early as possible to arrange the accommodation. Agendas Copies of the agenda are available the day of the meeting in the lobby outside the Council Chambers or online at www.maranaaz.gov under Agendas and Minutes. For questions about the Council meetings, special services or procedures, please contact the Town Clerk, at 382-1999, Monday through Friday from 8:00 AM to 5:00 PM. This Notice and Agenda Posted no later than 24 hours prior to the meeting, at the Marana Municipal Complex,11555 W. Civic Center Drive, the Marana Operations Center, 5100 W. Ina Road, and at www.maranaaz.gov under Agendas and Minutes. SPECIAL COUNCIL MEETING CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE APPROVAL OF AGENDA PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS PRESENTATIONS Marana Town Council Special Meeting Agenda Packet Page 2 of 216 April 22, 2024 CONSENT AGENDA The Consent Agenda contains items requiring action by the Council which are generally routine items not requiring Council discussion. A single motion and affirmative vote will approve all items on the Consent Agenda, including any resolutions or ordinances. Prior to a motion to approve the Consent Agenda, any Council member may remove any item from the Consent Agenda and that item will be discussed and voted upon separately. C1 Resolution No. 2024-037: Relating to Intergovernmental Relations; approving and authorizing the Mayor to execute an Intergovernmental Agreement by and between Marana Unified School District No. 6 and the Town of Marana for the 2024 Summer Youth Art Program (Andrea De La Cruz) LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Relating to Budget; review, discussion, consideration, and direction to staff regarding the fiscal year 2024-2025 Manager's recommended budget for the Town of Marana (Terry Rozema and Yiannis Kalaitzidis) EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. E1 Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section Marana Town Council Special Meeting Agenda Packet Page 3 of 216 April 22, 2024 2-4-2(B). ADJOURNMENT Marana Town Council Special Meeting Agenda Packet Page 4 of 216 April 22, 2024 MARANA AZ ESTABLISHED 1 9 7 7 Council -Special Meeting Meeting Date: 04/22/2024 To: Mayor and Council Submitted For: Andrea De La Cruz, Assistant to the Town Manager From: Andrea De La Cruz, Assistant to the Town Manager Date: April 22, 2024 Strategic Plan Focus Area: Vibrant Community C1 Subject: Resolution No. 2024-037: Relating to Intergovernmental Relations; approving and authorizing the Mayor to execute an Intergovernmental Agreement by and between Marana Unified School District No. 6 and the Town of Marana for the 2024 Summer Youth Art Program (Andrea De La Cruz) Discussion: For many years, the Town of Marana has administered a Transportation Art by Youth (TABY) Program to provide youth with employment, training, and experience in creating forms of public art. The program has been funded through an agreement with the Pima Association of Governments (PAG), through which PAG contributes Highway User Revenue Funds (HURF) to the Town's TABY Program. For the Summer 2024 art project, the Town was awarded a grant from PAG for $75,000 and will facilitate the program through a partnership with Marana Unified School District. Two welding instructors and three high school welding students will work with a contracted artist to fabricate public art that will be located along Avra Valley Road near the Marana Regional Airport. The proposed Intergovernmental Agreement (IGA) outlines the responsibilities for both the Town of Marana and MUSD related to the 2024 Summer Youth Art Program. In addition to this proposed IGA, the Town will also have an agreement with a contracted artist who will work with the MUSD welding instructors and students on the art project. The artist will be paid $25,000 for the design and supervision of Marana Town Council Special Meeting Agenda Packet Page 5 of 216 April 22, 2024 fabrication and installation of the artwork. This agreement will terminate on September 2, 2024. Financial Impact: Fiscal Year: 2024 Budgeted Y/N: Y Amount: $75,000 On March 5, 2024, Town Council approved transferring $75,000 from the General Fund Contingency to the Pima Association of Governments Fund for the TABY project. As this project may not be completed in fiscal year 2024, staff will carry forward estimated unspent budget authorization to the following fiscal year. The Town will be reimbursed $75,000 by PAG. The $75,000 includes the $25,000 that will be paid to the contracted artist who will work with the MUSD welding instructors and students. Staff Recommendation: Staff recommends approval of the Intergovernmental Agreement by and between Marana Unified School District No. 6 and the Town of Marana. Suggested Motion: I move to adopt Resolution No. 2024-037, approving and authorizing the Mayor to execute an Intergovernmental Agreement by and between Marana Unified School District No. 6 and the Town of Marana for the 2024 Youth Art Program. Resolution No. 2024-037 Exhibit A to Resolution Attachments Marana Town Council Special Meeting Agenda Packet Page 6 of 216 April 22, 2024 MARANA RESOLUTION NO.2024-037 RELATING TO INTERGOVERNMENTAL RELATIONS; APPROVING AND AUTHOR- IZING THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN MARANA UNIFIED SCHOOL DISTRICT NO. 6 AND THE TOWN OF MARANA FOR THE 2024 SUMMER YOUTH ART PROGRAM WHEREAS the Town administers a Transportation Art by Youth (TABY) Program to provide youth with employment, training, and experience in creating forms of public art; and WHEREAS the Town of Marana and Marana Unified School District No. 6 ("MUSD") have negotiated an intergovernmental agreement for the Town to receive an aviation-themed public art project to be located near the Marana Regional Airport ("Pro- ject"); and WHEREAS the Project is funded through an agreement with the Pima Association of Governments (PAG) to contribute Highway User Revenue Funds (HURF) to the TABY Project; and WHEREAS the Project will be created by two welding instructors and three high school welding students from MUSD working with a contracted artist; and WHEREAS the Town and MUSD may contract for services and enter into agree- ments with one another for joint and cooperative action pursuant to A.R.S. § 11-951, et seq.; and WHEREAS the Mayor and Council of the Town of Marana find it is in the best interests of its citizens to enter into this intergovernmental agreement. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE TOWN OF MARANA, AS FOLLOWS: SECTION 1. Approving the intergovernmental agreement between MUSD and the Town attached to this resolution as Exhibit A and authorizing the Mayor to execute it for and on behalf of the Town of Marana. SECTION 2. The Towns Manager and staff are hereby directed and authorized to undertake all other and further tasks required or beneficial to carry out the terms, obliga- tions, and objectives of this resolution. -1- Resolution No. 2024-037 Marana Town Council Special Meeting Agenda Packet Page 7 of 216 April 22, 2024 PASSED AND ADOPTED by the Mayor and Council of the Town of Marana, Ar- izona, this 22nd day of April, 2024. ATTEST: David L. Udall, Town Clerk Mayor Ed Honea APPROVED AS TO FORM: Jane Fairall, Town Attorney Resolution No. 2024-037 -2- Marana Town Council Special Meeting Agenda Packet Page 8 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN MARANA UNIFIED SCHOOL DISTRICT NO.6 AND THE TOWN OF MARANA FOR SUMMER YOUTH ART PROGRAM This intergovernmental agreement ("Agreement") is entered into by and among TOWN OF MARANA, an Arizona municipal corporation ("Town") and MARANA UNIFIED SCHOOL DISTRICT NO. 6, a political subdivision of the state of Arizona ("School District"). Town and School District are sometimes collectively referred to as the "Parties," each of which is sometimes individually referred to as a "Party." RECITALS A. Town and School District may contract for services and enter into agreements with one another for joint or cooperative action pursuant to A.R.S. § 11-951, et seq. B. The School District is authorized by A.R.S. § 15-342(13) to enter into intergovernmental agreements and contracts with other governing bodies as provided in A.R.S. § 11-952. C. Town and School District serve citizens and further the public interest by cooperatively offering instructional courses that assist students in their post -secondary path. D. Municipalities and school districts may enter into agreements to establish responsibilities relating to instructional courses for students in School District. E. Town and School District desire to establish the responsibilities of all Parties for the Town to receive an aviation-themed public art project to be located near the Marana Regional Airport ("Project) produced by welding students in School District's youth welding program, School District's welding instructors, and a Town contracted artist. ("Program"). AGREEMENT NOW, THEREFORE, in consideration of the recitals set forth above and the mutual covenants, conditions and agreements set forth in this Agreement, the Parties agree as follows: Article 1. Purpose The purpose of this Agreement is to establish the rights and responsibilities of the Parties regarding the planning, administration, payment and implementation of School District's Welding Program to employ welding students and a welding instructor for fabrication of the Project. Article 2. Town Responsibilities 2.1 The Town shall provide the following during the term of this Agreement: 2.1.1. Town shall pay for and deliver to the School District supplies needed for this project. The cost of these supplies will be deducted from the $75,000 total budgeted amount for the Project. 2.1.2. Town shall pay any other operating costs connected with this project. All expenditures must have prior approval by the Town, but in no event shall the total amount paid by the Town exceed $23,000. 00079580.DOC /1 Marana Town Council Special Meeting Agenda Packet Page 9 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 2.1.3. Town shall review student timecards to ensure students are, at a minimum, receiving minimum wage for hours worked. 2.14. Town, by separate agreement, shall directly compensate three students provided by School District. The students will each receive a $5,000 stipend. Payments will be divided into three installments. This amount is 20% or more of the total $75,000 of the total budgeted amount for the Project. 2.1.5. Town, by separate agreement, shall directly compensate qualified instructors provided by School District. Two welding instructors will provide project support and will each receive a $6,000 stipend. Payments will be divided into three equal installments. Article 3. School District Responsibilities 3.1 School District shall provide the following during the term of this Agreement: 3.1.1. School District shall recruit three students, at least 14 years of age, to participate in the youth art project. 3.1.2. School District shall collect student timecards for hours worked and provide to the Town. 3.1.3. School District shall provide a location for creation of the Project. 3.1.4. School District shall provide two qualified instructors to assist in the creation and completion of the Project. 3.1.5. School District shall assume responsibility for the Project while under the School District's supervision. 3.1.6. School District shall transfer ownership of the completed Project to the Town. 3.1.7. School District has read the "Agreement for Public Art Funding' between the Town and the Pima Association of Government (PAG), attached as Exhibit A to this Agreement, and will follow the requirements set forth in the Agreement for Public Art Funding. Article 4. Term and Termination 4.1 This Agreement shall be effective as of the signature date of the last Party to sign this Agreement, and shall terminate on September 2, 2024 unless earlier terminated by either Party in accord with the terms of this Agreement. 4.2 This Agreement may be terminated under the following circumstances: 4.2.1 This Agreement may be terminated by either Party without cause with 60 days' written notice to the other Party. 4.2.2 A Party may terminate this Agreement for material breach of the Agreement by the other Party. Prior to any termination under this paragraph, the Party allegedly in default shall be given written notice by the other Party of the nature of the alleged default. The Party said to be in default shall have 45 days to cure the default. If the default is not cured within that time, the other Party may terminate this Agreement. Any such termination shall not relieve either Party from liabilities or costs already incurred under this Agreement. 00079580.DOC /1 Marana Town Council Special Meeting Agenda Packet Page 10 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 4.2.3 This Agreement may be terminated for a conflict of interest as set forth in A.R.S. § 38-511, the relevant portions of which are hereby incorporated by reference. 4.2.4 Notwithstanding any other provision in this Agreement, this Agreement may be terminated if for any reason, there are not sufficient appropriated and available monies for the purpose of maintaining this Agreement. In the event of such cancellation, the Parties shall have no further obligation to each other, other than for payment of services rendered prior to termination. 4.2.5 Notwithstanding any other provision of this Article 4, any termination of this agreement by either party will not take effect until the end of the then current school term, if school is in session and students are enrolled in the class at that time. Article 5. Access to Records 5.1 The Parties shall maintain books, records, documents, and other evidence directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles and practices consistently applied. Each Party shall have access to such books, records, documents, and other evidence for inspection, audit and copying and shall provide proper facilities for such access and inspections. 5.2 Audits conducted under this Article shall be performed in accordance with generally accepted auditing standards and established procedures and guidelines of the reviewing or auditing agency. 5.3 The Parties agree to the disclosure of all information and reports resulting from access to records, as described in this Article, to a Party's auditor, provided that the audited Party is afforded the opportunity for an audit exit conference and an opportunity to comment and submit any supporting documentation on the pertinent portions of the draft audit report and that the final audit report will include written comments of reasonable length, if any, of the audited Party. Article 6. Compliance with Laws 6.1 The Parties shall comply with all applicable federal, state and local laws, rules, regulations, standards and executive orders, without limitation to those designated within this Agreement. 6.2 The Parties agrees to comply with all provisions and requirements of Arizona Executive Order 2009-09, which supersedes Executive Order 99-4 and amends Executive Order 75-5, and which is hereby incorporated into this Agreement as if set forth in full herein. During the performance of this Agreement, the Parties shall not discriminate against any employee, client or any other individual in any way because of that person's age, race, creed, color, religion, sex, disability or national origin. 6.3 The Parties shall comply with all applicable provisions of the Americans with Disabilities Act (Public Law 101-336,42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. 6.4 The Parties certify that they are not currently engaged in, and agree for the duration of the Agreement to not engage in, a boycott of Israel as defined by A.R.S. §35-393. The submission of a false certification may result in action up to and including termination of this Agreement. 00079580.DOC /1 Marana Town Council Special Meeting Agenda Packet Page 11 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 6.5 The Parties hereby certify that they will at all times during the term of this Agreement comply with all federal immigration laws applicable to the Parties' employment of its employees, and with the requirements of A.R.S. § 23-214 (A). 6.6 This Agreement is subject to the provisions of A.R.S. § 38-511 regarding conflict of interest. Article 7. Indemnification To the fullest extent permitted by law, each Party (as "indemnitor") shall defend, indemnify and hold harmless the other Party (as "indemnitee"), its officers, officials, employees, agents, volunteers, successors, and assigns (the "indemnified group") for claims, damages, losses, liabilities and expenses of any nature whatsoever (including but not limited to reasonable attorneys' fees, court costs, the costs of appellate proceedings, and all claim adjusting and handling expense) relating to, arising out of, resulting from or alleged to have resulted from the indemnitor's acts, errors, mistakes or omissions relating to any action or inaction of this Agreement (collectively, "claims") including but not limited to work, services, acts, errors, mistakes, or omissions in the performance of this Agreement by anyone directly or indirectly employed by or contracting with the indemnitor, or any person for whose acts and liabilities are the obligation of the indemnitor. If any claim, action or proceeding is brought against the indemnified group, indemnitor shall have a duty, at its sole cost and expense, to resist or defend such claim or action on behalf of the indemnified group but only to the extent that such claims result in vicarious/derivative liability to the indemnitee and are caused by the act, omission, negligence, misconduct or other fault of the indemnitor, its officers, officials, agents, employees or volunteers; provided, however, that the indemnitor shall have no obligation to indemnify the indemnified group for the indemnified group's passive negligence. The indemnity provisions of this Agreement shall survive the termination of this Agreement. Article 8. Insurance The Parties agree that they shall maintain for the duration of this Agreement policies of public liability insurance sufficient to cover all of their obligations undertaken in the implementation of this Agreement. Article 9. No Joint Venture It is not intended by this Agreement to, and nothing contained in this Agreement shall be construed to create any partnership, joint venture, or employment relationship between the Parties or create any employer -employee relationship between the Parties. No Party hereto shall be liable for any debts, accounts, obligations, or other liabilities whatsoever of the other. Article 10. Workers' Compensation For purposes of Workers' Compensation, an employee of a Party to this Agreement who works under the jurisdiction or control of, or who works within the jurisdictional boundaries of, another Party pursuant to this specific Agreement, is deemed to be an employee of both Parties, as provided in A.R.S. § 23-1022(D). The primary employer of such employee shall be solely liable for payment of Workers' Compensation benefits for the purposes of this paragraph. Each Party shall comply with the notice provisions of A.R.S. § 23-1022(E). 00079580.DoC n Marana Town Council Special Meeting Agenda Packet Page 12 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 Article 11. No Third Party Beneficiaries This Agreement is intended to govern the rights and duties of the contracting Parties only and is not intended to confer on any third party any rights or benefits which would not exist in the absence of this Agreement. Article 12. Notices All notice requests and authorizations provided for in this Agreement shall be in writing and shall be delivered or mailed, addressed as follows: Marana: TOWN OF MARANA Attention: Town Manager Address: 11555 W. Civic Center Drive Marana, Arizona 85653 With a copy to: TOWN OF MARANA Attn: Finance Director 11555 W. Civic Center Drive Marana, Arizona 85653 School District: Marana Unified School District No. 6 Attention: Daniel Streeter, Superintendent Address: 11279 W. Grier Road, #106 Marana, AZ 85653 With a copy to: MARANA UNIFIED SCHOOL DISTRICT NO.6 Attn: Kristin Reidy, Assistant Superintendent 11290 W. Grier Rd. #121C Marana, AZ 85653 Article 13. Waiver Neither Party's waiver of the other's breach of any term or condition contained in this Agreement shall be deemed a waiver of any subsequent breach of the same or any other term or condition of this Agreement. Article 14. Remedies Either Party may pursue any remedies available to it for the breach of this Agreement, and no right or remedy is intended to be exclusive of any other right or remedy existing at law or at equity or by virtue of this Agreement. Article 15. Force Majeure A Party shall not be in default under this Agreement if it does not fulfill any of its obligations under this Agreement because it is prevented or delayed in doing so by reason of uncontrollable forces. The term "uncontrollable forces" shall mean, for the purpose of this Agreement, any cause beyond the control of the Party affected, including but not limited to failure of facilities, breakage or accident to machinery or trans -mission facilities, weather conditions, flood, earthquake, lightning, fire, epidemic, war, riot, civil disturbance, sabotage, 00079580.DOC /1 Marana Town Council Special Meeting Agenda Packet Page 13 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 strike, lockout, labor dispute, boycott, material or energy shortage, casualty loss, acts of God, or action or non -action by governmental bodies in approving or failing to act upon applications for approvals or permits which are not due to the negligence or willful action of the Parties, order of any government officer or court (excluding orders promulgated by the Parties themselves), and declared local, state or national emergency, which, by exercise of due diligence and foresight, such Party could not reasonably have been expected to avoid. Either Party rendered unable to fulfill any obligations by reason of uncontrollable forces shall exercise due diligence to remove such inability with all reasonable dispatch. Article 16. Construction of Agreement 16.1 This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Arizona. 16.2 This Agreement represents the entire and integrated agreement between the Parties and supersedes all prior negotiations, representations or agreements, either written or oral. 16.3If any provision of this Agreement is declared invalid or unenforceable, the remainder shall continue in full force and effect. 16.4 This Agreement may not be changed or modified except by written agreement signed by all Parties. [SIGNATURE PAGE FOLLOWS] 00079580.Doc A Marana Town Council Special Meeting Agenda Packet Page 14 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 The "TOWN": TOWN OF MARANA, an Arizona municipal corporation Bv: Ed Honea, Mayor Date: ATTEST: The "SCHOOL DISTRICT": MARANA UNIFIED SCHOOL DISTRICT NO. 6, an Arizona political subdivision Bv: Dr. Maribel Lopez, Board President Date: ATTEST: David L. Udall, Town Clerk Brenda Drury, Board Recorder 00079580. DOC / 1 Marana Town Council Special Meeting Agenda Packet Page 15 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 INTERGOVERNMENTAL AGREEMENT DETERMINATION The foregoing Agreement by and between the Town of Marana and Marana Unified School District No. 6 has been reviewed pursuant to A.R.S. § 11-952 by the undersigned who have determined, for their respective clients, that it is in proper form and is within the powers and authority granted under the laws of the State of Arizona. Town of Marana: Jane Fairall, Town Attorney Marana Unified School District No. 6: Date Lisa Anne Smith, Attorney for the District Date 00079580.Doc A Marana Town Council Special Meeting Agenda Packet Page 16 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 Exhibit A Agreement for Public Art Funding between the Town and the Pima Association of Government (PAG) -9- Marana Town Council Special Meeting Agenda Packet Page 17 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 AGREEMENT FOR PUBLIC ART FUNDING THIS AGREEMENT (hereafter referred to as the "AGREEMENT") is entered into by and between The Town of Marana, a political subdivision of the State of Arizona, hereinafter called "Jurisdiction," and the Pima Association of Governments, an Arizona non-profit corporation, hereinafter called "PAG." RECITALS WHEREAS, Jurisdiction intends to administer a Transportation Art by Youth (TABY) Program (Program) to provide youth with employment, training and experience in creating forms of public art; and WHEREAS, PAG intends to contribute Highway User Revenue Funds (HURF) to Jurisdiction's Program (the "Program") commencing with the summer of 2020 and continuing each calendar year thereafter throughout the term of this AGREEMENT. NOW, THEREFORE, the Parties agree as follows: ARTICLE I TERM AND MAXIMUM AMOUNT: The term of this AGREEMENT begins on the date of signature by the PAG Executive Director and terminates on December 31, 2024, unless sooner terminated, or unless further extended, pursuant to the provisions of Article V of this AGREEMENT. In the fall of each calendar year, PAG will solicit participation in the Program by notifying all of the participating jurisdictions of the amount of HURF funds available for the next calendar year. Jurisdiction shall not undertake any PAG funded work on the Program until PAG issues a Notice To Proceed (NTP) to Jurisdiction. The Parties acknowledge that, upon completion and acceptance of the work undertaken during each year of the Program, Jurisdiction may respond to PAG's solicitation by applying to continue Program participation during the succeeding year in accordance with PAG's TABY Program Policies in effect at the time of application. Annual preliminary approval and determination of eligibility of Jurisdiction's proposed project(s) submitted under this Program shall rest with PAG. Final approval of Jurisdiction's proposed project(s) rests with the Arizona Department of Transportation (ADOT). Upon final approval from ADOT, PAG will promptly issue an NTP. Page 1 of 7 Marana Town Council Special Meeting Agenda Packet Page 18 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 The maximum contribution to Jurisdiction by PAG under this AGREEMENT is limited to $125,000.00. If the Jurisdiction has remaining funds from a previous PAG Program contract, it may but need not incorporate the balance of such funds into this AGREEMENT. ARTICLE II PURPOSE AND WORK STATEMENT: Jurisdiction will submit each project for review the first quarter of each calendar year to the PAG's Transportation Planning Committee (TPC) . ARTICLE III Jurisdiction's Duties: Jurisdiction shall provide the following services: • Administer the project as recommended for approval by the TPC each year. • Provide written certification that Project(s) will be constructed in the location and design as approved by TPC. • Recruit youth from economically disadvantaged areas. • Consult with all stakeholders and other interested parties in determining the precise nature and location of the completed project. • Provide for review and approval of the completed project by key stakeholders and decision -makers. • Assume all risk and responsibilities for the project, including cost and quality control measures for design and construction, and ownership and maintenance of the final project. • Submit a final report to PAG detailing the results of the program for the subject calendar year. • Submit confirming, complete and accurate invoices for reimbursement of expenditures incurred under this Program; such invoices shall be submitted to PAG monthly. Final invoice to be submitted within ninety (90) calendar days upon completion of the project. Invoices submitted later than ninety (90) days following project completion will not be paid, unless PAG determines that extenuating circumstances prevail. Page 2 of 7 Marana Town Council Special Meeting Agenda Packet Page 19 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 • Applications should include a budget breakdown that provides a separate line item for youth stipends. Note: PAG targets a minimum of 20% for youth stipends. • Final invoice shall include a color photograph of the completed youth art project and a map illustrating approved Project's location. • Each project should include a plaque on the completed Youth Art Project indicating funding support contributed by Pima Association of Governments. (PAG will provide plaques upon request.) • Ensure that the Project is accomplished in accordance with all applicable requirements of any federal, state, county or local ordinances, statutes, charters, codes, rules, regulations, or any other governmental requirements, including, but not limited to, the rules and regulations of the Arizona Department of Transportation. Nothing in this Agreement shall be construed in violation of the rules, regulations or requirements of the Arizona Department of Transportation. ARTICLE IV PAYMENT: A. Total payment for each year of this AGREEMENT shall be set by PAG. Jurisdictions may elect to augment funds provided by PAG with additional approved funds at the sole discretion of Jurisdiction. B. PAG shall reimburse Jurisdiction within thirty (30) days of receipt of acceptable, properly completed invoices detailing project progress and expenditures. ARTICLE V TERMINATION / EXTENSION FOR CONVENIENCE: Either party may, at any time and without cause, cancel this AGREEMENT by serving upon the other party thirty (30) days advance written notice of such intent to cancel. In the event of such cancellation, PAG's only obligation to Jurisdiction shall be payment for services rendered prior to cancellation. If mutually agreed by PAG and Jurisdiction, the term and maximum amount of this AGREEMENT may be modified by written agreement signed by both Parties. ARTICLE VI Page 3 of 7 Marana Town Council Special Meeting Agenda Packet Page 20 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 CONFLICT OF INTEREST: This AGREEMENT is subject to the provisions of A.R.S. 38-511 which provides as follows: "The State, its political subdivisions or any department of either may, within three years after its execution, cancel any contract, without penalty or further obligation, made by the State, its political subdivisions, or any of the departments or agencies of either if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of the State, its political subdivisions or any of the departments or agencies of either is, at any time, while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or a consultant to any other party to the contract with respect to the subject matter of the contract." ARTICLE VII ASSIGNABILITY: Jurisdiction shall not assign any interest in this AGREEMENT and shall not transfer any interest in the same without prior written consent of PAG thereto; provided, however, that claims for money due or to become due to Jurisdiction from PAG under this AGREEMENT may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to PAG. ARTICLE VIII OFFICIALS NOT TO BENEFIT: No elected members or officers, nor any commissioners, nor any employees of the parties, nor their families, shall be admitted to any share or part of the AGREEMENT or to any benefit to arise here from. ARTICLE IX NONDISCRIMINATION: Neither Party shall discriminate against any employee or client of either Party or any other individual in any way because of that person's age, race, creed, color, religion, sex, genetic information, disability, familial status, political affiliation or national origin in the course of carrying out the duties pursuant to this Agreement. Both Parties shall comply with applicable provisions of Executive Order 75-5, as amended by Executive Order 2009-09 of the Governor of Arizona, which are incorporated into this Agreement by reference as if set forth in full herein, as well as the Genetic Information Nondiscrimination Act of 2008. Page 4 of 7 Marana Town Council Special Meeting Agenda Packet Page 21 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 ARTICLE X AMERICANS WITH DISABILITIES ACT: Both Parties shall comply with applicable provisions of the Americans with Disabilities Act (Public Law 101-336, 42 U.S.C. 12101-12213) and all applicable federal regulations under the Act, including 28 CFR Parts 35 and 36. ARTICLE XI NON — WAIVER: The failure of either party to insist in any one or more instances upon the full and complete compliance with any of the terms and provisions of this AGREEMENT, to take any action permitted as a result thereof, shall not be construed as a waiver or relinquishment of the right to insist upon full and complete performance of the same or any other covenant or condition either in the past or in the future. ARTICLE XII INDEMNIFICATION: To the fullest extent permitted by law, each party (as "Indemnitor") agrees to indemnify, defend and hold harmless the other party, its officers, officials, employees, agents, volunteers, successors, and assigns (as "Indemnitees") from and against any and all claims, losses, liability, costs or expenses (including reasonable attorney fees), hereinafter collectively referred to as "claims," arising out of bodily injury to any person (including death) or property damage, but only to the extent that such claims which result in liability to the Indemnitees, are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers, successor, or assigns, provided, however, that the Indemnitor shall have no obligation to indemnify the Indemnitee for the Indemnitee's passive negligence. ARTICLE XIII SEVERABILITY: Each provision of this AGREEMENT stands alone, and any provision of this AGREEMENT found to be prohibited by law shall be ineffective to the extent of such prohibition without invalidating the remainder of this AGREEMENT. ARTICLE XIV Page 5 of 7 Marana Town Council Special Meeting Agenda Packet Page 22 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 Funding for this AGREEMENT is being provided by the Arizona Department of Transportation. PAG has no funds of its own to pay for the work being done under this AGREEMENT, and therefore is not obligated to pay Jurisdiction until PAG receives funding from the ADOT. Costs incurred by Jurisdiction as the result of any changes by PAG and/or by Jurisdiction outside the general Scope of this AGREEMENT will not be allowed for reimbursement under this AGREEMENT unless these changes and related costs have been approved by PAG in writing prior to incurring the costs. ARTICLE XV If Jurisdiction is self -insured as a governmental entity, the Parties acknowledge that Jurisdiction's program of self-insurance meets the following minimum requirements of this AGREEMENT. Otherwise, Jurisdiction shall obtain insurance as described below and keep such coverage in force throughout the life of the AGREEMENT. All policies must contain an endorsement providing that written notice be given to PAG at least ten (10) calendar days prior to termination or cancellation in coverage in any policy. Except for professional liability insurance, the liability insurance policy(s) shall include PAG as an additional insured with respect to liability arising out of the Contract. Jurisdiction must agree that the insurance will be primary, and that any insurance carried by PAG will be excess and non-contributing. Coverage Afforded Coverage Afforded Limits of Liability Workers' Compensation/ Employees Liability Statutory/$100,000 Professional Liability (Errors and Omissions) $500,000 General Liability $1,000,000 ARTICLE XVI ENTIRE AGREEMENT: This AGREEMENT constitutes the entire AGREEMENT between the parties and shall not be modified, altered, amended, or changed except by mutual consent as indicated by Page 6 of 7 Marana Town Council Special Meeting Agenda Packet Page 23 of 216 April 22, 2024 Exhibit A to Marana Resolution No. 2024-037 signatures of the PAG Executive Director and authorized officials of Jurisdiction. IN WITNESS WHEREOF, the parties hereto have executed this Contract as of the date signed by the PAG Executive Director. Town Of Marana g2 qRozem own Manag r ATTE C erry La son, Town Clerk APPROFAD AS TO CONTENT: fQ,-- - Heath Vescovi-Chiordi, Assistant to the Town Manager APPR VED AS TO- 7 L4, M: -L, JaneFai 11,TownAttorney PIMA ASSOCIATION OF GOVERNMENTS 4- /'0- - Far ad Moghimi EXECUTIVE DIRECTOR, and not personally. APPROVF-PKA,S TO FORM: / Thomas Bena idez PAG Legal Counsel Date: ! /' 2 Z — Page 7 of 7 Date: 5 & - A Date: 11-22-2021 Marana Town Council Special Meeting Agenda Packet Page 24 of 216 April 22, 2024 A6� MARANA AZ ESTABLISHED 1 9 7 7 Council -Special Meeting Meeting Date: 04/22/2024 To: Mayor and Council From: Yiannis Kalaitzidis, Finance Director Date: April 22, 2024 Strategic Plan Focus Area: Thriving Commerce, Vibrant Community, Cherished Heritage, Proactive Public Services, Healthy Lifestyles D1 Subject: Relating to Budget; review, discussion, consideration, and direction to staff regarding the fiscal year 2024-2025 Manager's recommended budget for the Town of Marana (Terry Rozema and Yiannis Kalaitzidis) Discussion: The Town Manager and Finance Director will present the Town of Marana recommended comprehensive budget for fiscal year 2024-2025. Information and direction received from Council will be incorporated into the Town's tentative budget which will be brought back to Mayor and Council for consideration at the regular meeting on May 21, 2024. Staff worked to compile a comprehensive summary of the recommended budget which incorporates information presented in previous Council meetings. The attached budget book presents the Town budget for all funds and includes departmental summaries with notes explaining major changes between fiscal years. The summary also includes a section on operating capital and projects which provides brief descriptions of significant one-time items. Lastly, it formally lists significant items requested to be carried forward into the 2024-2025 recommended budget. Staff anticipates that there will be adequate resources to support these carry forward requests. Staff has prepared a recommended budget of $446,087,485 for fiscal year 2024-2025. This budget reflects the careful allocation of the Town's resources to Mayor and Council's goals. Additionally, this budget continues to make significant Marana Town Council Special Meeting Agenda Packet Page 25 of 216 April 22, 2024 investments in current employees, resources and tools, and strategic positions. The budget has been structurally balanced with ongoing revenues used to fund ongoing expenditures. Total revenues anticipated for fiscal year 2024-2025 are $280,555,757. A combination of fund balances and debt financing will be utilized for one-time expenditures, carryover requests and capital projects. The recommended budget reflects an increase of 31.5 full time equivalent (FTE) positions from 441.1 FTE positions in fiscal year 2023-2024 to 475.6 FTE positions recommended for fiscal year 2024-2025. Positions were added in key areas that were determined to be necessary to the mission of local government and to continue to provide quality services to residents. 16 new positions are specific to the operation of the new Community and Aquatics Center scheduled to open late in fiscal year 2024-2025. The proposed Capital Improvement Plan (CIP) totals $304,325,109 or 68 %, of the recommended budget and includes a number of large projects, including a number of interchange improvements. A copy of the recommended five-year CIP schedule is included in the attached recommended budget document. Staff Recommendation: Staff requests information and direction regarding the Manager's recommended budget for fiscal year 2024-2025, which will be incorporated into the tentative budget for Council's consideration on May 21, 2024. Suggested Motion: I move to direct the Town Manager to incorporate the item(s) discussed this evening in the preparation of the tentative budget which will be considered for possible adoption on May 21, 2024. Attachments FY2024-2025 Manager's Recommended Budget FY2024-2025 Recommended Budget Presentation Marana Town Council Special Meeting Agenda Packet Page 26 of 216 April 22, 2024 �<o FoR FIS,-v MANAGER'S RECOMMENDED BUDGET I. --.o- , - .1 60 _ -_ -�- _ -�r •� - � � � t � - �j � y � • ' ± Jam_ J� _. -� �,. i �'�Sr � .' - ;65 All MARANA AZ Dove Mountain Ae,ial Marana, AZ J�lr THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Special Meeting Agenda Packet Page 28 of 216 April 22, 2024 TABLE OF CONTENTS Tableof Contents....................................................................................................................1 Manager's Message................................................................................................................3 BudgetSummary................................................................................................................... 11 Recommended Investments................................................................................................ 19 Governmental Funds Budget Summary............................................................................... 25 Special Districts Budget Summary........................................................................................ 45 Enterprise Funds Budget Summary ....................................................................................... 49 Internal Service Funds Budget Summary ............................................................................. 59 Department Budget Summaries........................................................................................... 63 Capital Improvement Plan.................................................................................................121 OperatingCapital & Projects.............................................................................................129 Carry -Forward Requests......................................................................................................135 AuthorizedPersonnel...........................................................................................................139 Marana Town Council Speqial Meeting Agenda Packet Page 29 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spe2al Meeting Agenda Packet Page 30 of 216 April 22, 2024 F I S C A L Y E A R 2024-2025 TOWN MANAGER'S Recommended Budget Message To the Honorable Mayor and Council: I am pleased to present you with the Fiscal Year (FY) 2024-2025 Manager's Recommended Budget for the Town of Marana (Town). This recommended budget is a structurally balanced spending plan that reflects the Town's commitment to responsible fiscal policy, stewardship of public monies, and long-term sustainable financial planning. Every year during the budgeting process, we closely examine our goals and accomplishments to ensure the budget is aligned with the vision and strategic priorities established by the Mayor and Town Council. This past year, we have had many accomplishments across the five Focus Areas of our Strategic Plan: Cherished Heritage, Vibrant Community, Thriving Commerce, Healthy Lifestyles, and Proactive Public Services. This budget represents a thoughtful and strategic approach to ensure we continue to make progress in each of the Town Council Focus Areas while delivering effective and efficient services to our growing community. Cherished Heritage Marana's heritage and history are near and dear to us all, including our staff and the community at large. By prioritizing Cherished Heritage as a focus area, we seek to leverage Marana's historic and cultural legacy to strengthen community character, increase community pride, and build heritage -driven tourism. This year, with the addition of a new Cultural Heritage Specialist, the Town has begun efforts to ensure we are collecting, preserving, and disseminating the history of Marana. This new role will focus on leading the heritage -related initiatives in Strategic Plan Five, as well as identifying new opportunities. Public art contributes to a strong sense of place and neighborhood pride. In Fiscal Year 2024, the Town implemented a new public art policy to further embed heritage in policy and planning initiatives. Through the new Marana Public Art Fund, the Town is dedicated to funding high - quality public art installations and maintenance throughout the Marana community and providing residents places to learn about Marana's history and the natural environment. Additionally, the Town identified the upcoming Marana Community and Aquatic Center as a location for public art. Once opened, this facility will be home to a one -of -a -kind art piece Marana Town Council Spejal Meeting Agenda Packet Page 31 of 216 April 22, 2024 aimed at honoring the community's heritage and natural beauty by revealing scenes depicting Marana's rich history and culture throughout the years. Our Signature Events series continues to showcase the Town's rich heritage. The annual Marana Fall Festival and Marana Founders' Day events focus on the Town's rodeo and agricultural history, with an emphasis on the people who live in the community. Both events were well attended this year, with many activities and offerings for all ages. This year, we also paid tribute to our heritage at the Marana State of the Town event by highlighting 100 years of calling Marana home and featuring several founding families in a four - minute video, "Home is Here". Improving recognition and awareness of Marana's unique and rich heritage is a top priority. To increase awareness and provide educational opportunities about Marana's heritage, the Town launched a heritage specific webpage: httr)s://www.maranaaz.gov/heritage. The webpage contains heritage -related photos, resources, videos, and events. The Town also released a Real Talk with the Town podcast episode dedicated to Marana's history. In Fiscal Year 2025, we will continue honoring our heritage by investing in projects and programs aimed at celebrating Marana's history and traditions. Vibrant Community The Town continues to lead as the fastest -growing community in Southern Arizona. To support new growth and expansion, the Town continues to invest in its future through strategic infrastructure investments. This year, we have seen the completion of significant projects around the Town, which continues to demonstrate the Town's dedication to enhanced levels of service and safety to our community. Several public projects were completed within the Town's infrastructure. Projects include completion of the Tangerine Road 16-inch Transmission Main Phase One, which was required to help complete the Loop from the Twin Peaks Corridor and into North Marana. This project will help provide adequate water supply and fire flow capacity to this region. The Town also completed the Lon Adams Road Reconstruction project which consisted of replacing the existing paving section from Grier Road to Barnett Road (approximately 0.5 miles) and the Avra Valley Road Overlay project. In fiscal year 2025, we will continue to invest in our future with important capital projects. Current high -priority projects in the design phase include Twin Peaks Road - Rattlesnake Pass Widening, Tangerine Farms Road - Extension, Tangerine Road Widening - Phase 2A, and Tangerine Traffic Interchange Improvements. The Town is committed to providing a safe and connected multi -modal transportation system to support the mobility needs of present and future residents. This year, the Town completed the Transportation Master Plan. This plan is an action -oriented roadmap that will guide transportation investments for the next 25 years. Marana's reputation as a safe and secure town Marana Town Council Spe4al Meeting Agenda Packet Page 32 of 216 April 22, 2024 continues. In Fiscal Year 2024, the Marana Police Department was awarded its reaccreditation certification from the Arizona Law Enforcement Accreditation Program. Lastly, delivering transparent and timely distribution of information and keeping our community informed is essential in creating a connected community. This year, we continued our effort to answer resident concerns/questions through our award -winning podcast, Real Talk with the Town. To date, we have released over fifty episodes addressing the community's hard-hitting and pressing questions. Next year, we will continue to grow the podcast's reach and identify innovative ways to ensure our community is informed. Thriving Commerce In Fiscal Year 2024, the Town's economic development initiatives continue to yield positive results for the community, with each of the Marana's commercial areas seeing significant growth. The Town has not only seen higher -than -anticipated projections and collections for key revenue streams that fund essential services, but also significant wins in commercial and retail development around the community. North Marana is currently booming with commercial activity along the Tangerine Corridor. Southern Arizona Logistics Center completed construction of two logistics buildings, 512,000 and 435,812 square feet, located between Interstate 10 and Clark Farms Boulevard. North Marana welcomed CTI Trucking, the Maverick Gas Station, and after several years of waiting, the Fry's Superstore located at the Gladden Farms Commercial Center broke ground. The Marana Center at Twin Peaks Road continues to be an attractive destination for new businesses. Current commercial projects under construction include the American Furniture Warehouse and Marana Center Self Storage. Along Cortaro Farms Road east of Interstate 10, Marana will soon welcome Super Star Car Wash and My Place Extended Stay Hotel. This year, we have also seen an increase in single-family residential projects and impressive gains in multifamily housing projects throughout the community. Currently, four projects are under construction, totaling 1,050 units. Growth in multifamily is mostly led by the increase in commercial and retail development, and we anticipate a similar pace going into fiscal year 2025. In summary, Marana continues to be an attractive destination for businesses to locate, expand, and grow, whether they are commercial or retail in nature. The Town also continues to focus on the development of Downtown Marana. Marana Main Street will capture the traditional look and feel of a vibrant downtown district. In Fiscal Year 2025, through a Request for Qualifications, the Town will seek creative concepts from qualified developers interested in meeting the Town's vision for the Downtown Marana area. Finally, our Economic Development and Tourism Department began the planning process for the first ever Tourism Master Plan. This plan will shape the next decade of strategies to make tourism a sustainable part of our economy while preserving what we love about Marana. Plan completion is slated for early Fiscal Year 2025. Marana Town Council Spegal Meeting Agenda Packet Page 33 of 216 April 22, 2024 Healthy Lifestyles Parks and Recreation is an essential cornerstone to any healthy and thriving community. Our main goal is to provide a variety of recreational, artistic, and cultural opportunities along with a flourishing natural environment to support healthy and active lifestyles. Bringing new parks, facilities, and outdoor recreational opportunities is a consistent priority for our community. A new community center has been a topic of conversation for the last few years, and we are getting closer to making this facility a reality for our community. This year, the Town completed the design of the new Marana Community and Aquatic Center, and construction officially began in October 2023. This 60,000-square-foot community center and 48,000-square-foot outdoor aquatic center will offer an array of programs, events, and activities to satisfy the needs and interests of all ages. We are excited to announce that the new center will open during Spring 2025. We are also always improving our regional trails system and connectivity. This year, construction of the Shared Use Path at CalPortland project began. This 1.8-mile section will connect North Marana to the entire Shared Use Path and will increase visitation to Marana's seven properties located along the Santa Cruz River. The Town also completed the Tortolita Preserve Trailhead project. This outdoor facility is popular with hikers, trail runners, mountain bikers, and horseback riders. Improvements included a new parking lot that is more accessible for horse owners to park trucks and trailers and enclosed the entire preserve with wildlife friendly barbed wire fence in an effort to keep the preserve free of cattle and off -road vehicles. Other major Parks and Recreation projects that were completed during Fiscal Year 2024 included a new dog park and ball field improvements at Gladden Farms Community Park. Proactive Public Services A thriving community demands exceptional governance. Marana is committed to the highest level of service for our residents, businesses, customers, and employees. From providing quality infrastructure to addressing concerns, our dedicated workforce is prepared to deliver the most efficient and transparent service possible. As a water service provider, the Town is always thinking of ways to not only provide the best quality drinking water to our customers, but to ensure continuous water resources far into the future. In fiscal year 2024, the Town successfully purchased 12,000 acre-feet of long-term storage credits from the Tohono O'odham Nation. This acquisition will allow the Town to meet its goals of maximizing the use of renewable water supplies and helping to attain the aquifer management goal of safe yield. After a lengthy process, the Arizona Department of Water Resources granted the Town's Designation of Assured Water Supply (DAWS) modification application, affirming that at least 100 years of water is physically, legally, and continuously available to serve the Town's existing Marana Town Council Spe6al Meeting Agenda Packet Page 34 of 216 April 22, 2024 customers and additional growth. Marana is also taking steps to reduce water through the adoption of the Water Conservation Plan which encourages general water conservation. Town staff, with the direction of the Town Council, continue to make great strides in completing the goals and initiatives set forth in Strategic Plan Five. Each strategic plan goal was assigned to a lead staff member responsible for the implementation techniques. Fiscal Year 2024, concludes with 75% completion of the 91 action items identified in the three-year Strategic Plan. Marana residents and stakeholders can track the Town's strategic plan progress by visiting: httgs://www.maranaaz.gov/strategic-plan. Through all Town initiatives, we recognize that it is our dedicated team of Marana employees who see the projects and programs from start to finish, and we will continue to invest directly in our employees. This budget reflects Marana's commitment to continue to invest in personnel, competitive compensation, and maintenance of Town facilities. Although Marana has not experienced significant challenges in recruiting and hiring talent, we recognize the importance of remaining competitive in the market. This year, after the completion of a compensation review, some employee pay grades were adjusted to ensure all Town positions are highly competitive. New employee benefits coming at the onset of Fiscal Year 2025 include increases in parental leave and changes in shift differential and on -call pay. This budget not only invests in new positions to ensure we continue providing the quality services our growing population expects, but also provides funding to ensure our pay structure and employee benefits remain competitive in the market. Closing The recommended spending plan detailed in this budget proposal considers these accomplishments as a guide for future goals. Prudent financial decisions, coupled with conservative forecasting methods, have strengthened the Town's financial position. As we move into Fiscal Year 2025, we will remain financially prepared to respond to possible economic volatility. As Marana succeeds and grows, we will continue to invest strategically while ensuring we deliver the best service to the community. This budget demonstrates a commitment to our vision of providing the best quality of life to our residents and to the tenets of the Strategic Plan. I would like to thank the Finance Department staff, and all the employees of the Town who have contributed countless hours of preparation and deliberation in the development of the Fiscal Year 2024-2025 annual budget. Finally, thank you to the Mayor and Town Council for your guidance and leadership in establishing the vision for this great community. Respectfully, Terry S. Rozema Town Manager Marana Town Council Spe7al Meeting Agenda Packet Page 35 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spe8al Meeting Agenda Packet Page 36 of 216 April 22, 2024 BUDGET SUMMARY MARANA Marana Town Council Spegal Meeting Agenda Packet Page 37 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spli I Meeting Agenda Packet Page 38 of 216 April 22, 2024 Town of Marana Budget Summary The Manager's Recommended Budget for fiscal year 2024-2025 (FY2025) totals $446.1 million. The summary includes expenditure budget appropriations for all Town funds and special taxing district funds and reflects the Town's investments in multiple operating and capital areas. Overall, the recommended budget represents an increase of $109.8 million as compared to the current year adopted budget of $336.3 million. Better than anticipated economic growth and low unemployment continue to allow the Town to make strategic investments in both infrastructure and personnel. The FY2025 recommended budget reflects continued capital investments that will help advance key facilities, park, road, water, sewer, and public safety projects. Recognizing town employees are the most important asset of the organization, the recommended budget makes significant investments in personnel. Through a combination of performance, merit -based increases, a compensation study, and the addition of new positions, the Town will remain competitive within the region and continue to be able to provide residents with high -quality services. Expenditure by Category $446.1 Million Operating, $110 25% Debt Service, $19.OM, 4% Capital Outlay, $316.6M, 71% Operating expenditures continue to be a significant category for the Town at $1 10.4 million or 25% of the total budget for FY2025. Primarily due to continued strong growth within the Town and in surrounding areas, but also due to significant investments for the community in the form of a new Marana Town Council SpI41 Meeting Agenda Packet Page 39 of 216 April 22, 2024 Marana Community and Aquatic Center and a number of large road projects, capital outlay comprises the largest portion of the annual budget at $316.6 million or 71 %. Major expenditures within the $110.4 million recommended operating budget are personnel and benefits at 49%, which include all salaries and benefits for Town staff. Changes in this category include merit increases, the addition of 31.5 new positions (FTEs) across multiple departments, medical benefits increase of 4.1 %, and other pay adjustments including grade adjustments for many positions as a result of a compensation study. While pension contribution rates remained relatively flat this year for employees in the Arizona Retirement System, Public Safety Personnel Retirement System (PSPRS) contributions for police officers (Tier 1 & Tier 2) are significantly lower due to $6 million downpayment two years ago. As per Council direction, the estimated savings from that prior year downpayment will be included as a further downpayment on an annual basis going forward. Operating supplies & equipment and contracted services comprise 23% and 28% of the operating budget, respectively. Amounts in these areas include additional funds for a number of programs and one-time expenses, such as the ongoing implementation of a new permitting and licensing system and a number of other maintenance and improvements. Inflation also impacts the overall operating budget, as costs for many goods and services have increased. Contingency appropriations have remained unchanged at $5.0 million. Operating Budget by Line Item $110.4 Million Personnel and Benefits, $54.OM, 49% Operating Supplies � 23% , $31.1 M, A summary of the Town's budget by fund type is presented on the next page. More detailed information on each fund category presented below is available in this document. Marana Town Council SpEt-21 Meeting Agenda Packet Page 40 of 216 April 22, 2024 Summary of All Town Funds & Special Districts Recommended Budget Fiscal Year 2025 2024 2025 Primary Entity Adopted Recommended $ Change % Change General Fund $ 77,026,555 $ 84,852,810 $ 7,826,255 10.20% Special Revenue Funds 13,051,469 12,924,416 -127,053 -1.00% Capital Projects Funds 154,097,667 221,367,254 67,269,587 43.70% Debt Service Funds 6,247,451 9,087,464 2,840,013 45.50% Enterprise Funds 69,386,635 97,262,828 27,876,193 40.20% Internal Service Funds 5,696,168 6,21 1,485 515,317 9.00% Primary Entity 325,505,945 431,706,257 106,200,312 32.60% Component Units Special Districts 10,755,253 14,381,228 3,625,975 33.70% Total $ 336,261,198 $ 446,087,485 $109,826,287 32.70% Fiscal year 2024-2025 highlights by fund types: • General Fund - Overall the General Fund budget is increasing by $7.8 million. Notable factors for this change include: o Personnel & benefits increased due to higher health care costs, pay for performance merit - based adjustments and other adjustments, including position grade adjustments resulting from a compensation study, as well as 31.5 new FTEs, 16 of which are dedicated to the operation of the new Community and Aquatics Center scheduled to open late in fiscal year 2024-2025. o Funding is made available for a number of operational and facilities projects, including a new permitting and licensing system, evaluation of the building access control system, several software and hardware replacements and upgrades to enhance security, generator replacements and upgrades to ensure continuity of operations during power outages, HVAC repairs and replacements, as well as regular maintenance for buildings at the main Town complex and the Marana Operations Center. Much of the funding mentioned above is being carried forward from the prior year. o Carry-over funding continues to be higher than pre -pandemic years due to delays in several projects funded by the General Fund, but also due to a number of vehicles which will likely not be delivered until fiscal year 2024-2025 due to ongoing supply chain disruptions and longer than normal lead times. Marana Town Council Sp"i l Meeting Agenda Packet Page 41 of 216 April 22, 2024 • Special Revenue Funds - Notable items in this fund category include anticipated increased spending for the Community Development Block Grant programmed to ensure unspent prior year funding is included in the current year budget. Other increases are associated with additional funding for the Transportation and Bed Tax Fund as part of planned operations. • Capital Projects Funds - Capital projects budgeted in fiscal year 2024-2025 consist of facilities, transportation, parks, and utility projects which align with the Town's goals of providing quality, high level services and amenities to our growing community. These projects include funding for the completion of the Marana Community and Aquatics Center and the Tangerine Road Widening to 1-10. Funding is also included for many Traffic Interchange improvements, some of which may be funded through federal funding if the Town is successful in securing federal grant awards. Details on all capital projects planned for fiscal year 2024-2025 may be found in the Town's Capital Improvement Plan available in this document. • Enterprise Funds - Rate studies approved by Council in fiscal year 2019-2020 restructured and increased rates in both the Water and Water Reclamation funds. Rate increases have been applied each January through 2024. During this five-year period, growth outpaced what was forecasted in the rate study. The current year budget includes 1 new position (FTE) to ensure continuity of operations related to billing and customer service due to faster than anticipated account growth. Funding is also included for the completion and update of a rate study for the upcoming next five years. The majority of Enterprise fund budget increases are due to a number of large, multi -year capital projects including the Northwest Recharge and Recovery Distribution System (NWRRDS), the expansion to the Water Reclamation Plant, the North Marana Sewer Interceptor project, the design and construction of another water quality treatment plant and the acquisition of additional water resources if those become available. Also, the Town continues the process of constructing a Control Tower at the airport, along with a number of other airport -related projects. Funding provided by impact fees, debt financing, as well as state and federal sources, is available for a variety of water, water reclamation and airport capital projects. Details on all capital projects planned for fiscal year 2024-2025 may be found in the Town's Capital Improvement Plan available in this document. • Internal Service Funds - Increases are due to higher medical claims expected for next year based on current year claims experience and industry trends. Also, staff updated the contracts for both the Dental and Vision plans during fiscal year 2023-2024. To provide funding for the overall increase to expenses, medical contribution premiums are increasing by 4.1 % in total. Dental and vision premiums remain unchanged. Marana Town Council Sp"l Meeting Agenda Packet Page 42 of 216 April 22, 2024 • Special Districts - During fiscal year 2024-2025, new debt issuance requests are anticipated for the acquisition of eligible infrastructure in the Saguaro Springs Community Facilities District (CFD) and in the Gladden, Phase II, Community Facilities District. Rates for the CFDs will remain unchanged at the current target rate of $2.50 per $100 of limited assessed valuation. Marana Town Council Sp"l Meeting Agenda Packet Page 43 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Sp*&l Meeting Agenda Packet Page 44 of 216 April 22, 2024 RECOMMENDED INVESTMENTS MARANA Marana Town Council Sp*-jb1 Meeting Agenda Packet Page 45 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council SpEt&l Meeting Agenda Packet Page 46 of 216 April 22, 2024 Recommended Investments The following outline describes several of the Town's investments into identified priority areas. The General Fund's contributions to these are detailed below. These investments represent changes in costs that are included within the Recommended Budget, the summaries of which are presented later in the document. 31316floo• � ' 0' STRATEGIC POSITIONS L RESOURCES & TOOLS L -------- J ^1 J CURRENT EMPLOYEES Employee Compensation and Benefits Investment - $4.3 million ongoing increase a. Positions, performance pay adjustments ■ Up to 4.0% team performance adjustment ■ New positions - 31.5 FTEs, 29.5 in the General Fund, with 16 dedicated to the new Community and Aquatics Center (MCAC) • Other adjustments - Pay grade changes and new pay grades were established based on the results of a compensation study. b. Other pay and benefits: ■ Includes health, retirement, disability insurance, etc. 1. Employee Retirement Contributions - $ 0.9 million decrease as result of $6 million PSPRS contribution two years ago and due to a prior year one-time pension contribution of $1.2 million to PSPRS to pay off the unfunded liability for Dispatchers calculated as of June 30, 2022. This reduction is offset by a $0.5 million ongoing contribution to PSPRS to reduce the unfunded pension contribution forsworn officers. 2. Worker's Compensation - $171,907 increase ($147,518 from General Fund) 3. Health Insurance & other benefits- medical premiums increasing by 4.1 with no changes to dental or vision premiums. 4. Shift Differential and On -Call rates have increased to $1.30/hour. 5. Uniform Allowances for sworn officers increased from $1,200 to $1,500. 6. Other - parental leave was increased to 4 weeks from 2 weeks, and HSA town contributions were increased to $1,000 for single and $2,000 for family from $600 for single and $1,200 for family. Marana Town Council Sp"i l Meeting Agenda Packet Page 47 of 216 April 22, 2024 II. Resources and Tools Investment - $9.0 million ($7.5 million General Fund) a. Vehicle & equipment purchases $3.3 million. Most of this budgeted amount reflects the use of replacement dollars set aside in previous fiscal years and demonstrates the Town's commitment to ensure employees have safe, reliable vehicles and equipment needed to provide a high level of service. The remainder is primarily for new vehicles and equipment related to new positions and the expansion of services. About $1.4 million represents purchases carried over from the prior year. b. New software solutions: • Learning Management Software - $100,000 ■ Construction, Planning and Monitoring Software solution - $400,000 ■ Permitting/Licensing System ongoing implementation - $506,104 c. Town Manager ■ Strategic Plan update - $50,000 d. Master Plans • Sewer Master Plan update - $60,000 ■ SCADA Master Plan - $100,000 ■ Development Master Plan - per 2040 General Plan - $300,000 e. Technology ■ New Building Access Control System and improvements - $500,000 ■ Network upgrades - $405,670 ■ Police Radio replacements - $700,000 ■ Computer, printer and monitor replacements - $175,375 f. Facilities ■ Senior Center Front Desk replacement - $35,000 ■ MMC & MOC server room HVAC replacements - $175,000 ■ Court Room 2, remodel design - $200,000 ■ MMC & MOC Generator upgrades - $2,678,500 • MOC Roof & HVAC replacement - $682,500 ■ MMC HVAC Mechanical Systems upgrade - $1,100,000 g. Recreation ■ Tangerine Sky Park, Phase 2 - $1,625,451 ■ El Rio Preserve projects - $760,983 (multiple sources) ■ Parking lot treatments (San Lucas, Ora Mae Ham Parks) - $70,000 h. Water Department ■ Rate & Fee Study - $105,000 • Risk and Resilience Assessment, federally mandated - $150,000 Marana Town Council SpJt I Meeting Agenda Packet Page 48 of 216 April 22, 2024 III. Strategic Positions The Recommended budget includes the addition of 31.5 new full-time equivalent (FTE) positions. The following table shows the change in authorized positions by FTE for several fiscal years. FY2022 FY2023 FY2024 FY2025 Budgeted FTE 401.35 429.6 444.1 475.6 Position change from previous year 25 28.25 14.5 31.5 Percentage change from previous year 6.6% 7.0% 3.4% 7.1 The following table lists the new full time equivalent positions added: Working Position Title HE Department Funding Source Heritaae Specialist 0.5 Town Manaaer General Fund Police Officer 3.0 Police General Fund Dispatcher 1.0 Police General Fund Permit Technician 2.0 Development Services General Fund Accountant 1.0 Finance General Fund License & Tax Specialist 1.0 Finance General Fund Human Resources Manager 1.0 Human Resources General Fund Public Works Supervisor 1.0 Public Works General Fund Maintenance Associate II 1.0 Airport General Fund Fleet Coordinator 1.0 Public Works General Fund Tech Support Specialist II 1.0 Tech Services General Fund Tourism Marketing Specialist 1.0 Econ. Development & Tourism Bed Tax Fund Water Billing Specialist 1.0 Water Water Fund Operations Supervisor 1.0 Parks - MCAC General Fund Recreation Programmer 6.0 Parks - MCAC General Fund Recreation Program Coordinator 2.0 Parks - MCAC General Fund Customer Service Specialist 1.0 Parks - MCAC General Fund Custodian 4.0 Parks - MCAC General Fund Facilities Technician II 1.0 Parks - MCAC General Fund Tech Support Specialist II 1.0 Parks - MCAC General Fund Total HE Changes 31.50 Marana Town Council Sp2*1 Meeting Agenda Packet Page 49 of 216 April 22, 2024 The addition of key positions is critical in maintaining service levels. This is especially important in a fast- growing community like Marana. Positions added this year include those that serve the public directly, such as Police Officers, and Development Services employees, as well as support services positions in central service departments such as Finance, Human Resources and Tech Services, to allow for efficient and uninterrupted operations for our ever-growing Town. The operation of the Community and Aquatics Center, scheduled to open late in fiscal year 2024-2025, accounts for 16 new full-time positions and a number of part-time lifeguard and recreation aide positions. Mid -year FTE Position Changes and Compensation Study The employment market has been very competitive in the last year with most jurisdictions adjusting positions and salaries over the last few years. The Town has performed the second compensation study in the last two years. In order to remain competitive, a number of positions were reclassified to higher grades during the prior fiscal year. Furthermore, based on the results of the compensation study, several positions were moved to other grades, new pay grades were created when necessary, and pay was adjusted when appropriate. More than 130 FTEs were impacted by the compensation study and mid -year changes. As such, the current year document will not be presenting a summary of the grade changes, transfers, reclassifications, renaming of positions and other mid -year changes due to the large volume. Please refer to the Authorized Position schedule at the end of this document for a list of all positions. The updated salary schedule that includes new and updated grades for all positions will be available by or prior to July 1, 2024. Marana Town Council Sp2_2l Meeting Agenda Packet Page 50 of 216 April 22, 2024 GOVERNMENTAL FUNDS BUDGET SUMMARY MARANA Marana Town Council SpEtaI Meeting Agenda Packet Page 51 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spl Meeting Agenda Packet Page 52 of 216 April 22, 2024 Governmental Funds Budget Summary General Fund The following General Fund summary is structurally balanced (i.e. ongoing revenues support ongoing services and programs). Of the amounts included below, $69.3 million represents ongoing costs and $16.7 million represents one-time costs, including transfers out and excluding $5.0 million of contingency. Contingency appropriations may only be used with Council approval. Summary of General Fund Recommended Budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Sales tax revenues $ 35,123,831 $ 43,684,077 $ 8,560,246 24.4% Intergovernmental revenues 25,945,620 23,316,474 (2,629,146) -10.1% Licenses, fees & permits 41617,500 7,039,000 2,421,500 52.4% Charges for services 823,000 723,500 (99,500) -12.1 % Fines and forfeiture 389,500 389,500 - 0.0% Grants and contributions 146,100 172,325 26,225 18.0% Investment income 2,000,000 4,075,000 2,075,000 103.8% Miscellaneous revenues 740,945 797,900 56,955 7.7% Total Revenue 69,786,496 80,197,776 10,411,280 14.9% Expenditures Personnel & benefits $ 44,101,900 $ 47,741,019 $ 3,639,1 19 8.3% Contracted services 10,551,231 12,038,272 1,487,041 14.1 % Operating supplies & equip 7,684,749 9,518,618 1,833,869 23.9% Capital outlay 9,625,675 10,491,901 866,226 9.0% Debt Service 63,000 63,000 - 0.0% Contingency 5,000,000 5,000,000 - 0.0% Total Expenditures $ 77,026,555 $ 84,852,810 $ 7,826,255 9.2% Over/(Under) Other Sources and (Uses) Transfers out Total Sources and (Uses) $ (7,240,059) $ (4,516,981) (4,516,981) (4,655,034) $ 2,585,025 -35.7% (6,199,246) (1,682,265) (6,199,246) (1,682,265) Change in fund balance (11, 757,040) (10,854,280) 902,760 37.2% 37.2% -7.7% Marana Town Council Sp2zgl Meeting Agenda Packet April 22, 2024 Page 53 of 216 The following describes major changes between fiscal years: Revenues Sales tax revenues - Anticipated overall sales tax revenue increased by 24.4% across all categories. The Town had anticipated weakening economic conditions in the prior year which resulted in a conservative budget. The economy has performed better than the consensus economic forecasts over the last two years. Current changes to revenues reflect recent economic trends, which forecast slight reductions in certain categories with low or no growth in some categories as part of a "soft landing" for the economy. Increases in retail taxes account for several new commercial projects and in Licenses, fees & permits for increased residential activity. Intergovernmental revenues - Shared revenue estimates are based on H132483, which authorizes the State of Arizona to utilize annual Federal Census population estimates as the basis for allocating state shared revenues to Arizona cities and towns. The intergovernmental revenue estimates shown above are based upon preliminary estimates developed by Town staff based on recent trends. Overall anticipated increases reflect reduced growth estimates for next fiscal year, adjusted for higher than anticipated current year revenues. Urban Revenue Sharing shows a significant decrease due to legislative changes resulting in a lower maximum income tax rate of 2.5%, which will reduce this shared revenue over the next few years. The above revenue estimates may be revised in the coming weeks as the League works to obtain updated information and further guidance from the Arizona Department of Transportation and the Department of Revenue. Licenses, fees & permits - The majority of this revenue is attributable to single family residential permits (SFRs) and other commercial activity, which while lower in recent months is still above historic revenues. Budgeted SFRs for fiscal year 2024-2025 are estimated at 1,061 to reflect current economic and development trends. Charges for services revenue - This revenue stream is primarily comprised of user fees the Town charges for specific services rendered, such as park rentals and business licenses. The change in revenues is mainly attributed to lower plat review fees that more accurately reflect recent trends for this revenue source. Fines and forfeiture - Based on recent trends, this item remains flat for fiscal year 2024-2025. Investment income - Investment revenues were adjusted based on recent trends and based on future forecasts which include some rate cuts from the Federal reserve. Marana Town Council Spit&l Meeting Agenda Packet Page 54 of 216 April 22, 2024 Expenditures In general, increases to expenditures represent a baseline budget that includes a number of projects and capital purchases that will allow departments to continue their mission of providing quality services to residents. Personnel and benefits - The increase in personnel costs of 8.3% is primarily due to the following reasons: o Performance pay increases, merit based increases and other pay adjustments, including changes to a number of salary grades as the result of a compensation study. o Higher health care premiums. Medical premiums are increasing by 4.1 % in total due to higher claims experience and overall industry trends. Dental and vision premiums remain unchanged. o Other higher costs, such as higher on -call and shift differential pay, worker's compensation rates and overtime costs. o The addition of 31.5 new FTEs in multiple departments will support Town operations, maintain Town assets, and provide services to residents. 16 new FTEs are dedicated to the operation of the new Community and Aquatics Center which is scheduled to open in the last quarter of fiscal year 2024-2025. Also included per Council direction, is the first annual ongoing pension contribution of $0.5 million to PSPRS to pay down the plan's unfunded liability. This additional contribution is the estimated savings amount to ongoing employer pension contributions resulting from the FY2023 $6 million one-time downpayment to the unfunded liability. Contracted services - Beyond normal year over year increases due to increased market costs, budgeted increases of 14.1 % to contracted services are associated with a number of ongoing and one-time planned projects and investments. These include higher insurance premiums, investments in software for Public Works Department management of projects, and for hardware that will update and replace aging equipment and ensure uninterrupted service for Town employees and residents. Ongoing projects are also included such as the implementation of a new permitting and business license system and the update of the Town's website. Restricted budget amounts that may be used under specific circumstances are also included within this category. Operating supplies & equipment - Increases are anticipated based on normal year over year market changes operating costs, including utility costs, and funding for one-time purchases such as furniture and equipment related to new positions being added in multiple departments. Additional funding was also included to accelerate police radios and computer replacements that need to be replaced due to age or lack of support and for the Town's vehicle replacement program which ensure continuity of operations. Amounts are also budgeted related to the Town's Job Creation Incentive Program and for payments related to development agreements. Marana Town Council Sp2-)bl Meeting Agenda Packet Page 55 of 216 April 22, 2024 Capital outlay - Costs associated with capital outlay increased primarily due to a combination of new and ongoing funding for projects and vehicles. Vehicle purchases exceed $2.6 million and include several planned vehicle replacements, vehicles for new employees, as well as vehicles ordered in FY2024, which will likely not be delivered until FY2025 due to continued supply chain disruptions. A number of HVAC, generator upgrades, and other facility equipment maintenance and remodel projects are budgeted for the MMC and MOC locations to ensure the continued uninterrupted operations of the Town while performing timely maintenance to the Town's physical assets. Also included is the expansion of the Tangerine Sky Park and parking lot. Transfers out - Transfer are primarily associated with required debt service transfers, including Water and Water Reclamation related debt service payments, planned Airport capital projects and operating subsidies, and cash matches for potential grant awards. In addition, a transfer out to the Transportation fund, in the amount of $1.5 million, has been programmed to fund the design of the Tangerine Farms Road project, as directed by Council. Change in Fund Balance The General Fund is structurally balanced with ongoing expenses financed with ongoing revenues. Reserves are, by definition, a one-time resource which can only be deployed toward one-time projects and programs. Utilization of $10.9 million of reserve balances is related to several factors. These include a contingency appropriation of $5.0 million that may be used only by Council approval, as well as multiple one-time requests for projects and purchases, some of which were budgeted in the prior fiscal year and are slated for completion in fiscal year 2024-2025. Such carry forward requests exceed $6.5 million. Additional detail is available in the Carry Forward Requests section in this document. Marana Town Council SpJt&l Meeting Agenda Packet Page 56 of 216 April 22, 2024 The following charts present the overall General Fund sources and uses of projected resources. Sales tax revenu $43.7 Personnel & benefits $47.7 FY2024-2025 General Fund - Sources (in millions) Intergovernmental revenues, $23.3 Licenses, fees & permits, $7.0 All other revenues, $6.2 Fund Balance Use, $10.8 FY2024-2025 General Fund - Uses (in millions) Contracted services, $12.0 Operating supplies & equip, $9.5 Capital outlay, $10.5 II �..AI IJI VIJ VVI, � ' $6.2 $5.0 Marana Town Council SpJt9l Meeting Agenda Packet Page 57 of 216 April 22, 2024 General Fund Balance and Available Reserves Fund balance reserves provide the Town with the liquidity to meet current cash needs, the capacity to invest in key initiatives, and flexibility in determining how certain items are funded. Recognizing the importance of healthy reserve balances, Town Council adopted a target minimum reserve balance of 25% of estimated revenues for the budget year. As depicted in the chart below, the Town exceeded the minimum reserve balance in all fiscal years. General Fund Balance H $140 o $120 $100 $80 $60 29.6 36.6 46.1 $20 ■ $0 98.6 99.2 71.4 121.6 120.4 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 2024-25 Estimated Budgeted Fund Balance 25% Reserve The Town's General Fund reserve balances have continued to increase substantially in recent fiscal years due to a combination of conservative budgeting and strong unanticipated revenue growth. The fiscal year 2024-2025 ending fund balance is projected to be $120.4 million with the current proposed budget. The projected amount assumes continued strong revenues through the end of fiscal year 2023-2024, meeting projected fiscal year 2024-2025 revenues and spending approximately 95% of projected fiscal year 2024-2025 expenditures, excluding contingency funding. As mentioned above, reserves are, by definition, a one-time resource which can only be deployed toward one-time projects and programs. Often, the nature of these one-time project uses is beyond the normal operating capital needs of the organization. Often times, the use of reserves may advance one or more important initiatives. Town staff continues to work with Council to develop a plan to deploy some available balances for a variety of projects. The following chart depicts the Town's Target Reserve and additional, available reserves that may be used for such initiatives. Amounts other than the Target Reserve are available for uses beyond those proposed in the current General Fund budget for fiscal year 2024-2025. Marana Town Council Spgi I Meeting Agenda Packet Page 58 of 216 April 22, 2024 GENERAL FUND RESERVES $120.0 V) 0 $100.0 $80.0 $60.0 $40.0 $20.0 $14.6 $23.9 $_ $11.2 $12.2 F/Y 2019 F/Y 2020 $42.7 $11.2 F/Y 2021 Target Reserve $71.3 $59.9 $91.1 $78.3 $13.4 $18.8 $17.4 $20.0 F/Y 2022 F/Y 2023 F/Y 2024 F/Y2025* Available * Estimated ending balances based on projections The proposed fiscal year 2024-2025 budget includes a contingency amount of $5.0 million which is available upon Council approval to address any unanticipated events during the year and provide flexibility to Town operations. Historically, the majority of contingency amounts remain unspent. The amount of available reserves assumes contingency amounts are fully utilized and thus not part of General Fund reserves. Some of the available funding shown above for fiscal year 2024-2025 will likely be utilized for transportation projects identified and discussed by staff and Council. As some of those projects are multi -year projects and just commencing, the funding remains in the General Fund and will be transferred to the capital project funds accounting for those project expenditures in the future. One such project is the Tangerine Farms Road Extension; funding in the amount of $1.5 million for the initial project design is being transferred to the Transportation fund in fiscal year 2024-2025. Amounts Owed to the General Fund In past years, the General Fund provided funding to other Town funds to facilitate the construction of projects which promoted growth or supported Town operations. This support was provided to the Water Reclamation Fund. The repayment of $3.1 million in funding provided for the construction of infrastructure under a protected facility agreement continues with approximately $2.25 to $2.4 million anticipated outstanding at the end of fiscal year 2024-2025. Marana Town Council Sp"l Meeting Agenda Packet Page 59 of 216 April 22, 2024 Special Revenue Funds Bed Tax Fund The Bed Tax Fund accounts for the discriminatory portion of the transient lodging (bed tax) rate which exceeds the Town's regular tax rate on other businesses. This portion must be used exclusively for the promotion of tourism as required by A.R.S. § 9-500.06(C). Summary of Bed Tax Fund Recommended Budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Sales revenues $ 1,450,000 $ 1,600,000 $ 150,000 10.3% Total Revenue $ 1,450,000 $ 7,600,000 150,000 10.3% Expenditures Personnel & benefits $ 161,953 $ 249,467 $ 87,514 54.0% Contracted services 1,024,056 1,196,121 172,065 16.8% Operating supplies & equip 763,991 695,075 (68,916) -9.0% Total Expenditures $ 1,950,000 $ 2,140,663 190,663 9.8% Over/(Under) $ (500,000) $ (540,663) $ (40,663) 8% Change in fund balance (500,000) (540,663) (40,663) 8% The following describes major changes between fiscal years: Revenues Sales tax revenues - The anticipated bed tax revenue increase reflects anticipated revenues after two years of record actual revenues at about $1.9 million. The forecasted revenue for fiscal year 2024-2025 represents recent trends that, while still robust, are lower than actual revenues over the last two years. Staff continues to monitor data on hotel occupancy rates and revenues and may adjust the current forecast if deemed necessary. Marana Town Council Sp�l Meeting Agenda Packet Page 60 of 216 April 22, 2024 Expenditures Personnel & benefits - The increase is due to a new Tourism Marketing Specialist position and higher health premiums, performance pay and other adjustments. Contracted services - The increase is primarily attributed to higher tourism related advertising costs and marketing consulting services from the Bed Tax Fund. Operating supplies & equipment - The changes in operating costs represent budget appropriations for development agreement rebates. Also, $500,000 in restricted budget capacity was added to allow for the support of tourism related programs. These programs are not yet determined and, at a minimum, will require Town Manager approval. The restricted budget capacity is lower than last year accounting for the decrease shown in the table on the prior page. Marana Town Council Sp&i I Meeting Agenda Packet Page 61 of 216 April 22, 2024 Highway User Revenue Fund The Highway User Revenue Fund (HURF) accounts for our portion of state shared taxes on the sale of gasoline, diesel fuels and other transportation related fees. A state constitutional restriction on the use of the highway user revenues requires that these funds be used solely for street and highway purposes within the public right-of-way. This shared gas tax is the primary source of revenue used for the maintenance of our transportation system. Summary of Highway User Revenue Fund Recommended Budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Intergovernmental revenues $ 4,969,784 $ 4,651,037 $ (318,747) -6.4% Charges for services - 230,000 230,000 100.0% Investment income 110,000 110,000 - 0.0% Total Revenue $ 5,079,784 $ 4,991,037 $ (88,747) -1.7% Expenditures Contracted services $ 5,419,934 $ 4,867,063 $ (552,871) -10.2% Operating supplies & equip 493,050 583,500 90,450 18.3% Capital outlay 852,044 793,070 (58,974) -6.9% Total Expenditures $ 6,765,028 $ 6,243,633 (521,395) -7.7% Over/(Under) $ (1,685,244) $ (1,252,596) $ 432,648 -25.7% Change in fund balance (1,685,244) (1,252,596) 432,648 -25.7% The following describes major changes between fiscal years: Revenues Intergovernmental revenues - The HURF shared revenue estimate (intergovernmental revenues) is based on HB2483. This bill utilizes the annual Federal Census population estimate as the basis for allocating state shared revenues to the various cities and towns. The intergovernmental revenue estimate shown here is based upon a preliminary estimate prepared by Town staff based on prior year population estimates and anticipated revenue trends. Therefore, the revenue estimate presented in Marana Town Council Sp&4�1 Meeting Agenda Packet Page 62 of 216 April 22, 2024 the summary on the previous page could still change as the League works to obtain additional information on this revenue source. Charges for Services - Amount represents 3rd party contributions to reimburse the Town during pavement preservation work, in lieu of the 31d party performing the work. Expenditures Contracted services -The decrease is related to a large amount of the Town's pavement preservation work being carried over and performed in fiscal year 2023-2024, offset by increases to the pavement preservation budget and landscape services due to increased needs as the roadway system continues to grow. Work also continues to update the Town's Pavement Preservation Roadway Assessment which was last completed about five years ago. Operating supplies & equipment - Increases are related to higher operating costs such as fuel, small tools and equipment, utility costs and other supplies. Fiscal year 2024-2025 continues to include restricted funding for potential monsoon related damages or other emergency purchases in the amount of $200,000. Capital outlay - Capital outlay is primarily associated with the replacement and purchase of vehicles and equipment required to maintain the Town's roads and right-of-way. Fiscal year 2024-2025 requests include a number of vehicles and equipment, all of which are replacing existing aging equipment which are beyond their useful life. Changes in fund balance - Similar to the General Fund, HURF is structurally balanced with ongoing expenses financed with ongoing revenues. The reduction in fund balance is primarily due to one-time funding being used for the purchase of the vehicles and equipment mentioned above and restricted funding that may be used for potential monsoon -related damages or other emergency purchases. Marana Town Council Sp@pjFl Meeting Agenda Packet Page 63 of 216 April 22, 2024 All Other Special Revenue Funds Other Special Revenue Funds include funds that account for a variety of grants and contributions including the Community Development Block and Affordable Housing grants, and public safety special revenue funds for the Town's Police Department and the Magistrate Court, including Racketeer Influenced and Corrupt Organizations Act funds (RICO), impound fees and various court fees, which are required to be kept in separate funds by Arizona Revised Statutes and grant agreements. Historically, the majority of revenues and expenses in these funds are provided by outside sources, with small amounts contributed by the General Fund to comply with grant matching requirements. Summary of All Other Special Revenue Funds Recommended Budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Intergovernmental revenues $ 2,790,272 $ 2,790,272 $ - 0.0% Fines and forfeiture 74,100 78,500 4,400 5.9% Grants and contributions 533,877 622,568 88,691 16.6% Investment income 5,000 15,000 10,000 200.0% Miscellaneous revenues 10,000 10,000 - 0.0% Total Revenue 3,413,249 3,516,340 103,091 3.0% Expenditures Personnel & benefits $ 950,836 $ 953,824 $ 2,988 0.3% Contracted services 330,500 480,200 149,700 45.3% Operating supplies & equip 3,055,105 3,106,096 50,991 1.7% Total Expenditures $ 4,336,441 $ 4,540,120 $ 203,679 4.7% Over/(Under) Other sources and (uses) Transfers in Total Other sources and (uses) $ (923,192) $ (1,023,780) $ (100,588) 10.9% 100,000 100,000 - 0.0% 100,000 100,000 - 0% Change in fund balance (823, 792) (923,780) (100,588) 12.2% Marana Town Council Spe@l Meeting Agenda Packet April 22, 2024 Page 64 of 216 The following describes major changes between fiscal years: Revenues Intergovernmental revenues - These revenues account for both anticipated and unanticipated grant award revenues. Fiscal year 2024-2025 revenues have been adjusted to account for grant funding which is anticipated to be renewed while also including a reasonably healthy amount for unanticipated awards as we often experience both new awards and unanticipated additional funding allocations to existing awards. Funding from the Smart & Safe proposition is also accounted and expended out of this fund. Grants and contributions - The change is primarily related to the Town's direct participation in the Community Development Block Grants (CDBG), which will result in higher awards than received in the past in the form of a pass -through award distributed by Pima County. The fiscal year increase is primarily due to unspent revenues that are being carried forward to be spent in fiscal year 2024-2025. Expenditures Personnel & benefits - Costs here account for grant funded salaries and related costs associated with a variety of grants such as the Vehicle Theft Taskforce grant, Drug Enforcement Agency, High Intensity Drug Trafficking Area, Counter Narcotics Alliance and School Resource Officers (SRO). Amounts may fluctuate from one year to the next based on anticipated grant award funding availability. Amounts have been adjusted to reflect baseline amounts of anticipated grant award renewals and are adjusted throughout the year to reflect actual amounts awarded for each grant. Contracted services - Increase is primarily due to additional funding for Police Department expenditures of Smart & Safe proposition funding for new software and training needs. Operating supplies & equipment - The budget amount is primarily available for other unanticipated grants to allow the Town flexibility to accept grant awards that have may become available on a first - come, first -served basis during fiscal year 2024-2025. Also reflected in the increase is unspent CDBG funding which was carried forward to be spent in fiscal year 2024-2025. A portion of the budget is for anticipated ongoing expenses out of non -grant award funds. Marana Town Council Spgpl Meeting Agenda Packet Page 65 of 216 April 22, 2024 Capital Projects Funds The Town's Capital Projects Funds are utilized for many of the projects presented in the Town's Capital Improvement Plan. Capital Projects Funds include funds that account for impact fees, construction sales taxes (Transportation Fund and Downtown Reinvestment Fund), and funding provided by outside sources like the Pima Association of Governments, Pima County, and private parties to be utilized for the construction and acquisition of capital projects. Summary of Capital Projects Funds Recommended Budget Fiscal Year 2025 Revenues Sales tax revenues Intergovernmental revenues Licenses, fees & permits Grants and contributions Charges for services Investment income $ FY2024 Budget 11,167,867 46,832,591 1,795,684 - - 50,000 FY2025 Recommended $ 17,317,154 114,752,139 3,642,836 75,000 1,232,526 1,050,000 $ Change $ 6,149,287 67,919,548 1,847,152 75,000 1,232,526 1,000,000 % Change 55.1% 145.0% 102.9% 100.0% 100.0% 2000.0% Total Revenue 59,846,142 138,069,655 78,223,573 130.7% Expenditures Contracted services $ 425,000 $ 1,275,000 $ 850,000 200.0% Operating supplies & equip 827,238 827,238 - 0.0% Capital outlay 150,328,929 218,938,516 68,609,587 45.6% Debt service 2,516,500 326,500 (2,190,000) -87.0% Total Expenditures $ 154,097,667 $ 221,367,254 67,269,587 43.7% Over/(Under) $ (94,251,525) $ (83,297,599) $ 10,953,926 -17.6% Other sources and (uses) Transfers in 100,000 1,908,471 1,808,471 1808.5% Transfers out (2,083,950) (5,685,060) (3,601,110) 172.8% Bond proceeds 53,000,000 5,413,746 (47,586,254) -89.8% Total Other sources and (uses) 51,016,050 7,637, 757 (49,378,893) -96.8% Change in fund balance (43,235,475) (81,660,442) (38,424,967) 88.9% Marana Town Council Spg&l Meeting Agenda Packet Page 66 of 216 April 22, 2024 The following describes major changes between fiscal years: Revenues Sales tax revenues - The increase is primarily related to right sizing of conservative budget projections in the prior year across all funds in anticipation of a "soft -landing" happening during fiscal year 2024- 2025. As a result, revenues in the Transportation fund and half -cent sales tax funds were adjusted higher, based on current trends which forecast expanded construction activity as compared to prior year forecasts. Intergovernmental revenues - These revenues account for funding provided by outside sources including the Pima Association of Governments (PAG), the Regional Transportation Authority (RTA) and federal grants to be utilized for the construction and acquisition of capital projects. The increase reflects increased revenues from all these sources in fiscal year 2024-2025 for large projects such as the Tangerine Road Widening, Phase 2A project, and a number of interchange projects. Some projects are conditional on obtaining federal awards prior to commencing on the project(s). Licenses, fees & permits - This revenue is attributable to impact fees collected from the issuance of permits. Budgeted single family residential permits (SFR) for fiscal year 2023-2024 were anticipated to be significantly lower from the prior year because of high mortgage interest rates and continued uncertainty in the housing market. However, homebuilder incentives combined with strong demand resulted in the opposite impact on the market and to Town revenues. As such, fiscal year 2024-2025 were adjusted to reflect this new trend which will likely continue as interest rates retreat in the coming year. The Town's proximity to the highway along with land availability, should allow new single-family residential development to continue to be attractive in future fiscal years. Grants and contributions - These revenues are usually associated with TABY artwork grants awarded to the Town by the Pima Association of Governments (PAG) for artwork. The current award is related to artwork at Marana Airport. Transfers -in - Of the total amount being transferred, $300,000 reflects impact fee repayments of $2.40 million due to the Transportation Fund from the Wastewater Fund and from the Water and Wastewater impact fee funds, respectively, borrowed for the construction of the Water Reclamation facility. The remaining amount is related to funding being transferred from the General Fund to pay for the Tangerine Farms Road Extension project. Bond Proceeds - The amount reflects the estimated amount of bond or other financing that will be required to construct impact fee funded projects before impact fees generate adequate cash flow. The projects include the Tangerine TI Improvements, the Tangerine Farms Road Extension, and the Marana Road Traffic Interchange. Marana Town Council Spa9l Meeting Agenda Packet Page 67 of 216 April 22, 2024 Expenditures Contracted services - Amounts here provide budget capacity for potential consulting fees and other yet to be determined development opportunities of the downtown area. Budget is primarily associated with payments under a development agreement that may materialize during fiscal year 2024-2025. All amounts are budgeted in the Downtown Reinvestment Fund, except for $150,000 which is included as budget capacity as part of the Town's public art policy. Operating supplies & eguipment - Costs here account for developer agreement reimbursements to Cottonwood Properties Inc. made from the Town's Transportation Fund. Amounts reimbursed are dependent on actual construction sales taxes collected within the development areas covered by the agreements. Capital Outlay - Costs account for a variety of Transportation, 3rd party (developer, federal award) and impact fee funded projects. Amounts may fluctuate from one year to the next based on a variety of factors, including funding availability, which projects were completed in prior years, and anticipated needs on Town infrastructure. Additional information on the projects included is available in the Town's Capital Improvement Plan included in this document. Debt Service - Costs reflect professional fees paid for the investment of cash out of the various capital projects funds and costs of issuance for new debt to be issued if deemed necessary. Transfers out -Amounts transferred from impact fees, Transportation fund and Half Cent Fund revenues toward the maintenance of debt service payments on financing used to construct Town infrastructure. The amounts reflect cash flows required for scheduled payments in early July of 2025 for the Series 2017B and Series 2024 debt. Marana Town Council Spi I Meeting Agenda Packet Page 68 of 216 April 22, 2024 Debt Service Funds Debt service funds are used to account for the accumulation of resources for, and the payment of, general long-term principal and interest. The Town's funds account for the payments of several prior year debt issuances and refunding of revenue bonds. Funding, in the form of transfers in, is provided from a variety of sources including General Fund, Transportation, and Impact Fee Fund revenues. The Town issued new debt in the amount of $51.1 million Series 2024 Bonds for the construction of the Community and Aquatics Center and refunded Series 2013 and Series 2017C bonds resulting in net present value savings of $1.8 million. Amounts below fluctuate based on funding needs to maintain existing and new debt payments. Amounts also reflect refunded Series 2013 and 2017C bonds debt service payments being reported and serviced in the Water Reclamation fund commencing in fiscal year 2024-2025. Transfers -in are adjusted to reflect cash flows needed for the scheduled debt service payments due in July of 2025. Summary of Debt Service Funds Recommended Budget Fiscal Year 2025 FY2024 Expenditures Budget Debt Service $ 6,247,451 Total Expenditures Over/(Under) Other sources and (uses) Transfers in Total Other sources and (uses) FY2025 Recommended $ Change % Change 9,087,464 $ 2,840,013 45.5% $ 6,247,451 $ 9,087,464 2,840,013 45.5% $ (6,247,451) $ (9,087,464) $ (2,840,013) 45.5% 6,360,436 6,360,436 8,108,347 8,108,347 Change in fund balance 112,985 (979,117) 1,747,911 1,747,911 (1,092,102) 27.5% 27.5% -966.6% Marana Town Council Sp"l Meeting Agenda Packet April 22, 2024 Page 69 of 216 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Sp4�21 Meeting Agenda Packet Page 70 of 216 April 22, 2024 SPECIAL DISTRICTS BUDGET SUMMARY MARANA Marana Town Council Spi 1 Meeting Agenda Packet Page 71 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spl Meeting Agenda Packet Page 72 of 216 April 22, 2024 Special Taxing Districts (Districts) Special Taxing Districts include several Community Facilities Districts (CFDs) and the Tangerine Farms Road Improvement District (Tangerine ID). CFDs levy property taxes to pay for bonds issued to finance the acquisition and construction of public infrastructure benefiting the district and to pay costs of issuance related to the bonds and certain maintenance and operations costs. The Tangerine ID accounts for special assessments collected by the property owners of the district to pay for bonds issued to finance the acquisition and construction of infrastructure improvements and to pay costs of issuance related to the bonds. Summary of Special Taxing District Funds Recommended budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Property Taxes $ 2,435,494 $ 2,954,077 $ 518,583 21.3% Grants and contributions 2,020,059 2,020,059 - 0.0% Miscellaneous revenues 187,000 104,043 (82,957) -44.4% Total Revenue 4,642,553 5,078,179 435,626 9.4% Expenditures Contracted services $ 99,750 $ 134,750 $ 35,000 35.1 Operating supplies & equip 1,857,000 1,954,000 97,000 5.2% Capital outlay 4,500,000 7,800,000 3,300,000 73.3% Debt service 4,571,503 4,492,478 (79,025) -1.7% Total Expenditures $ 11,028,253 $ 74,381,228 $ 3,352,975 30.4% Over/(Under) $ (6,385,700) $ (9,303,049) $ (2,917,349) 45.7% Other sources and (uses) Bond proceeds 4,850,000 8,500,000 3,650,000 75.3% Total Other sources and (uses) 4,850,000 8,500,000 3,650,000 75.3% Change in fund balance (1,535,700) (803,049) 732,651 -47.7% Marana Town Council Sp4-51 Meeting Agenda Packet Page 73 of 216 April 22, 2024 The following describes major changes between fiscal years: Revenues Property taxes - These revenues account for taxes levied on property owners within the boundaries of each CFD. The change is attributed to increases in property assessed valuations as compared to the prior fiscal year. Tax rates levied by the CFDs are not anticipated to change in fiscal year 2024-2025. Grants and contributions - These revenues account for special assessments charged to the property owners within the Tangerine ID. Amounts remain unchanged from the prior fiscal year. Miscellaneous revenues - These revenues account for potential developer contributions needed to cover debt service payment amounts beyond the max targeted tax rate of $2.50. Contributions are anticipated to cover planned shortages related to debt issued in prior fiscal years for the Gladden Farms, Phase II, CFD. Expenditures Operating supplies & equipment - Costs here account for the operations and maintenance of the Districts. The majority of the budget appropriation represents maintenance reserves for the Gladden Farms and Saguaro Bloom CFDs. Also, funds may be used toward the maintenance of District assets as allowed by an intergovernmental agreement between the corresponding District and the Town. Capital outlay - Costs account for the purchase of infrastructure paid through new debt financing issued by the Districts. There is a planned acquisition of eligible infrastructure for the Saguaro Bloom CFD. Budget capacity has also been included for possible acquisition of eligible infrastructure for the Gladden Farms, Phase II CFD. Debt service - Debt service payments remain fairly flat from the prior year. Funding is available to make scheduled payments for the Gladden Farms, Phase II and Saguaro Bloom CFDs and special assessment payments funded from property owners in the Tangerine Farms Road ID. Bond proceeds -Staff has added capacity for one debt issuance for the Saguaro Bloom CFD ($4.85 million) and one debt issuance for the Gladden Farms, Phase II CFD ($3.65 million). Marana Town Council Sp4�91 Meeting Agenda Packet Page 74 of 216 April 22, 2024 ENTERPRISE FUNDS BUDGET SUMMARY MARANA Marana Town Council Sp*7a1 Meeting Agenda Packet Page 75 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Sp4-81 Meeting Agenda Packet Page 76 of 216 April 22, 2024 Enterprise Funds Budget Summary Water Funds (Operating, Capital and Impact Fee) The primary revenues for the Water Operating Fund are for charges for water delivered and sold to customers. As such, it is set up and operates as a stand-alone enterprise fund. Impact fees are used for water capital improvement projects and debt service payments and thus are presented as part of the Water Enterprise Fund. Summary of Water Funds Recommended Budget Fiscal Year 2025 Revenues Charges for services Intergovernmental revenues Licenses, fees & permits Grants and contributions Investment income Miscellaneous revenues $ FY2024 Budget 8,622,500 328,000 5,652,385 176,754 100,000 265,646 FY2025 Recommended $ 9,685,592 1,524,000 7,249,399 144,495 100,000 208,100 $ Change $ 1,063,092 1,196,000 1,597,014 (32,259) - (57,546) Change 12.3% 364.6% 28.3% -18.3% 0.0% -21.7% Total Revenue 15,145,285 18,911,586 3,766,301 24.9% Expenditures Personnel & benefits $ 3,544,061 $ 3,789,878 $ 245,817 6.9% Contracted services 2,638,484 2,706,290 67,806 2.6% Operating supplies & equip 2,812,613 3,256,122 443,509 15.8% Capital outlay 27,491,737 36,741,453 9,249,716 33.6% Debt service 2,572,213 2,584,586 12,373 0.5% Total Expenditures $ 39,059, 708 $ 49,078,329 $ 10,019,221 25.7% Over/(Under) $ (23,913,823) $ (30,166,743) $ (6,252,920) 26.1 Other sources and (uses) Transfers in 4,361,958 4,707,278 345,320 7.9% Transfers out (4,683,494) (5,280,307) (596,813) 12.7% Loan proceeds 21,273,043 23,060,492 1,787,449 8.4% Total Other sources and (uses) 20,951,507 22,487,463 1,535,956 7.3% Change in fund balance (2,962,376) (7,679,280) (4,716,964) 159% Marana Town Council Sp4 91 Meeting Agenda Packet Page 77 of 216 April 22, 2024 The following describes major changes between fiscal years: Revenues Charges for services - Charges for services, or rate revenues are the main source of revenue for the Water Fund. Rate revenues are solely based on the existing rate structure plus new account growth. These rates were restructured and increased in January 2020, 2021, 2022, 2023 and 2024 based on a water rate study approved by Council. The increase in revenues includes a planned increase in rates as per the water study and anticipated account growth during the fiscal year. Intergovernmental revenues - Current year revenues include a WIFA grant to be used toward phase II of the recharge basins. License fees & permits - Changes in this revenue source are related to anticipated increases in inspections and impact fee collections associated with the significant increase in new home construction in benefit areas served by the Town's utility. Miscellaneous revenues - The amount in this category represents administrative related revenues for resources expended by the Water Fund in the operation of water reclamation facilities and possible developer contributions. Transfers in - Amounts are associated with transfers from the General Fund to the Water Fund and the Water Impact Fee fund for WIFA debt service payments for the WIFA loans and for intra-fund transfers for the funding of water capital projects. Loan proceeds - Loan proceeds have been included for the funding of projects and water resource acquisitions if those become available during the fiscal year as impact fee cash flows might not be available when needed. Also included are WIFA loans awarded in the prior fiscal year, which are drawn down on a reimbursement basis during the construction of projects which will be ongoing in fiscal year 2024-2025 and for possible new debt issuances for impact fee related projects if the need arises to have those project commence prior to adequate impact fee cash flow availability. Expenditures Personnel & benefits - The increase is primarily attributed to higher health premiums, performance pay and other adjustments. These increases include the addition of a new Water Billing Specialist position which converts a term limited temporary Billing Specialist to a permanent position to help continue to provide quality service to customers. Contracted services and Operating supplies and equipment - This category includes the majority of the Water Fund's maintenance and rehabilitation programs. Increase is primarily attributed to higher Marana Town Council Sp6 I Meeting Agenda Packet Page 78 of 216 April 22, 2024 electricity and CAP and CAGRD fees, while also including higher costs for operating supplies and other operating needs (printing, postage, annual software service, etc.) and funding for a federally mandated Risk and Resiliency Assessment. Capital outlay - This category includes the purchase and replacement of vehicles and equipment necessary to provide services as well as water related capital improvement projects. Several projects are included such as the Northwest Recharge and Recovery Distribution System (NWRRDS) as well as, impact fee funding capacity if the opportunity arises to make new renewable water acquisitions. The department has also secured WIFA loans and grants to help pay for some of the capital projects. A significant portion of these loans is forgivable (i.e. $4 million of $5.5 million to be borrowed). For more details please refer to the Town's Capital Improvement Plan. Change in Fund Balance The Water Operating Fund is structurally balanced with ongoing expenses financed with ongoing revenues. One of the goals of the recent Council approved rate study in fiscal year 2020-2021 was to establish and maintain adequate reserves to provide for 90 days of operations and maintenance expenses. As such, revenues in excess of expenses will be used for that stated purpose. Amounts over adequate reserves may also be deployed toward one-time projects and programs. The fund has established and plans to maintain the above stated reserves. The Water Operating Fund budget includes a deficit balance. The deficit in the current operating budget consists of funding for many projects including $2.9 million for the NWRRDS project. Marana Town Council Sp6*1 Meeting Agenda Packet Page 79 of 216 April 22, 2024 Water Reclamation Funds (Operating, Capital & Impact Fee) The primary revenues for the Water Reclamation Operating Fund are for customer charges to deliver and treat sewer flows at the north Marana Water Reclamation Facility. The primary customers are outside of the organization. As such, it is set up and operates as a stand-alone enterprise fund. Impact fees are used for water reclamation capital improvement projects and debt service payments and thus are presented as part of the Water Reclamation Enterprise Fund. Summary of Water Reclamation Funds Recommended Budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Charges for services $ 3,070,105 $ 3,645,407 $ 575,302 18.7% Intergovernmental revenues - 1,250,000 1,250,000 100.0% Licenses, fees & permits 2,541,998 3,419,078 877,080 34.5% Grants and contributions 30,227 25,439 (4,788) -15.8% Investment income 25,000 16,854 (8,146) -32.6% Miscellaneous revenues 12,950 12,950 - 0.0% Total Revenue 5,680,280 8,369,728 2,689,448 47.3% Expenditures Personnel & benefits $ 780,944 $ 844,112 $ 63,168 8.1 Contracted services 1,333,077 1,656,800 323,723 24.3% Operating supplies & equip 438,012 580,623 142,611 32.6% Capital outlay 18,570,828 27,846,349 9,275,521 49.9% Debt service 866,981 2,465,530 1,598,549 184.4% Total Expenditures $ 21,989,842 $ 33,393,474 $ 11,403,572 51.9% Over/(Under) Other sources and (uses) Transfers in Transfers out Total Other sources and (uses) $ (16,309,562) $ (25,023,686) $ (8,714,124) 53.4% 2,846,645 (3,445,485) (598, 840) 4,612,662 (3,453,259) 1,159,403 Change in fund balance (16,908,402) (23,864,283) 1,766,017 (7,774) 62.0% 0.2% 1,758,243 -293.6% (6,955,881) 41. 7 Marana Town Council Sp621 Meeting Agenda Packet April 22, 2024 Page 80 of 216 The following describes major changes between fiscal years: Revenues Charges for services - Charges for services, or rate revenues are the main sources of revenue for the Water Reclamation Fund. Rate revenues are solely based on new account growth and rates charged to customers. These rates were increased in January 2020, 2021, 2022, 2023 and 2024 based on a waste water rate study approved by Council. The increase in revenues is primarily due to the final increase in rates in January 2025, as well as increased account growth from new home construction. Intergovernmental revenues - Current year revenues include a WIFA grant to be used toward phase II of the recharge basins project. Licenses permits & fees - This revenue is primarily comprised of impact fees. The change is anticipated due to increased new home construction in benefit areas served by the Town's utility over the next fiscal year. Investment income - Investment revenues are projected to decrease as we anticipate lower interest rates in the upcoming year. Expenditures Personnel & benefits - Funding is included for performance pay and other adjustments and higher health premiums. Contracted Services - The increase is attributed to higher operating costs, such as hauling away biosolids and vector control, and due to a number of studies including the SCADA Master plan, the Sewer Master Plan update and a federally mandated Risk and Resilience Assessment. Operating supplies and equipment - This category accounts for the majority of costs to operate the water reclamation facility. The increase is attributed to higher operational costs due primarily to increased electricity consumption. The plant is processing greater quantities of waste water which is in line with the increased customer base. Capital outlay - In the operating fund, this category includes the purchase and replacement of vehicles, equipment and infrastructure necessary to provide services. In the capital and impact fee funds, this category includes budget for capital improvement projects. The overall increase is associated with funding for capital projects in fiscal year 2024-2025 and reflects anticipated cost increases for the sewer conveyance system expansion and the water reclamation plant expansion which is necessary to sustain growth and new housing developments. Funding for the Marana Town Council Sp6 l Meeting Agenda Packet Page 81 of 216 April 22, 2024 projects is provided through a combination of user rates, grant awards and impact fee funds. Additional information is available in the Capital Improvement Plan section in this document. Debt service - The fiscal year budget includes projected debt service on the portions of the 2017 Series bonds attributable to the WRF expansion to 1.5MGD as well as WIFA loans for repairs to the collections system in the Adonis neighborhood. During the second half of fiscal year 2023-2024 the Town refunded Series 2013 and Series 2017C bonds which were issued in relation to water reclamation assets. These refunded Series were being paid out of governmental debt service funds. Commencing with fiscal year 2024-2025, the refunded Series 2024 related to these prior debt issuances will now be reported in the Water Reclamation fund to better align the liability with the assets acquired through the debt issuance. Money to fund these debt service payments will continue to be allocated from the applicable impact fee funds as before the refunding. Transfers -out - Amounts transferred reflect funding from the Water Operating Fund to the Water Capital Fund for the North Marana Sewer Interceptor project. Change in Fund Balance The Water Reclamation Operating Fund is structurally balanced with ongoing expenses financed with ongoing revenues. One of the goals of the recent Council approved rate study in fiscal year 2020-2021 was to establish and maintain adequate reserves to provide for 60 days of operations and maintenance expenses. As such, revenues in excess of expenses will be used for that stated purpose. Amounts over adequate reserves may also be deployed toward one-time projects and programs. The fund has established and plans to maintain the above stated reserves. The current anticipated fund balance includes unspent transfers into the Water Reclamation Capital Fund in fiscal year 2022-2023 to be used toward the multi -year sewer conveyance system expansion project. The Water Reclamation Operating Fund budget includes a deficit balance. The deficit in the current operating budget consists of funding for several projects including a screw press at the water reclamation plant to add needed redundancy in the system. Marana Town Council Sp&4�1 Meeting Agenda Packet Page 82 of 216 April 22, 2024 Airport Funds (Operating and Capital) The primary revenues for the Airport Operating Fund are for customer charges for facility or ground lease revenues, open tie -down permits and fueling fees for planes at the airport. The primary services are to customers outside of the organization. As such, it is set up and operates as a stand-alone enterprise fund. Federal and State grants, matched by Town funding are used for airport capital improvement projects as grant awards become available and accepted by Council. Summary of Airport Funds Recommended Budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Charges for services $ 347,672 $ 368,551 $ 20,879 6.0% Intergovernmental revenues 7,027,142 13,239,420 6,212,278 88.4% Miscellaneous revenues 2,000 2,000 - 0.0% Total Revenue 7,376,874 13,609,971 6,233,157 84.5% Expenditures Personnel & benefits $ 324,362 $ 435,078 $ 110,716 34.1 Contracted services 254,950 259,850 4,900 1.9% Operating supplies & equip 67,850 76,925 9,075 13.4% Capital outlay 7,690,523 14,019,232 6,328,709 82.3% Total Expenditures $ 8,337,685 $ 14,791,085 $ 6,453,400 77.4% Over/(Under) Other sources and (uses) Transfers in Total Other sources and (uses) Change in fund balance $ (960,871) $ (1,18 7,174) $ (220,243) 22.9% 960,871 1,181,1 14 220,243 22.9% 960,871 1,181,114 220,243 22.9% 0.0% Marana Town Council Spffjl Meeting Agenda Packet April 22, 2024 Page 83 of 216 The following describes major changes between fiscal years: Revenues Charges for services - This revenue source is comprised of air hangar leases, fuel charges, and open tie -downs. Revenues are anticipated to increase slightly primarily due to higher fuel charges. Intergovernmental revenues - This revenue source is primarily comprised of federal and state grants awards, which are to be used toward airport capital improvement projects along with cash match funding from the Town. Miscellaneous revenues - Miscellaneous revenues are unchanged due to the discontinued use of the airport ramp for non -aeronautical activities in accordance with Federal regulations. Transfers in - The budgeted transfer in fiscal year 2024-2025 represents what may likely be an ongoing, operating subsidy from the General Fund as the airport does not generate adequate revenues to support the needs of an airport with significantly aged infrastructure and large capital improvement needs. Continued planning and coordination efforts with the Economic Development Department will hopefully improve the airport's ability to generate adequate revenues in the future. Overall, for both operating and capital funds, transfers increased from the prior fiscal year to help cover operating costs and matching funds for capital projects provided by the Town. Expenditures Personnel & benefits - The change is associated with higher health premiums and performance pay and other adjustments along with the addition of a new Maintenance Associate II position. Contracted services and Operating supplies & equipment - The change is associated with increased maintenance and operating costs, including higher insurance, vehicle maintenance and fuel costs. There are no large non -capital facilities projects budgeted for fiscal year 2024-2025. Capital outlay - The change is primarily associated with anticipated airport capital improvement projects, conditional on funding availability by Federal or State sources. Projects include the continuation of the multi -year Control Tower project. More details on all the projects are available in the Capital Improvement Plan section in this document. Marana Town Council Sp6@1 Meeting Agenda Packet Page 84 of 216 April 22, 2024 INTERNAL SERVICE FUNDS BUDGET SUMMARY MARANA Marana Town Council Sp€&7a1 Meeting Agenda Packet Page 85 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Sp5&l Meeting Agenda Packet Page 86 of 216 April 22, 2024 Internal Service Funds Internal Service funds account for the Town's self -insured medical, dental and vision benefits for the Town's employees. Summary of Internal Service Funds Recommended Budget Fiscal Year 2025 FY2024 FY2025 Revenues Budget Recommended $ Change % Change Miscellaneous revenues $ 5,696,168 $ 6,21 1,485 $ 515,317 9.0% Total Revenue 5,696,768 6,211,485 515,317 9.0% Expenditures Contracted services $ 720,640 $ 758,440 $ 37,800 5.2% Operating supplies & equip 4,975,528 5,453,045 477,517 9.6% Total Expenditures $ 5,696,168 $ 6,211,485 $ 515,317 9.0% Over/(Under) $ - $ - $ - 0.0% Change in fund balance - - - 0.0% The following describes major changes between fiscal years: Revenues Miscellaneous revenues - These revenues are comprised of employee and employer premiums. Increases in revenues are associated with new employee positions, plan enrollment changes and an increase of 4.1 % to premiums. Expenditures Contracted services - Costs are primarily increasing due to higher fixed costs for administration and stop -loss fees. Operating supplies & equipment - Costs here account for medical, dental and vision claims. Fiscal year 2024-2025 increases are primarily related to industry related trends and inflation factors. Marana Town Council Sp6ql Meeting Agenda Packet Page 87 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Sp6 I Meeting Agenda Packet Page 88 of 216 April 22, 2024 DEPARTMENT BUDGET SUMMARIES MARANA Marana Town Council Sp"l Meeting Agenda Packet Page 89 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spf�21 Meeting Agenda Packet Page 90 of 216 April 22, 2024 Department Summary I Mayor & Town Council MAYOR & TOWN COUNCIL 1 Community Intergovernmental Policy Outreach Relations Development I -alL Overview The Marana Town Council is committed to providing its residents with a high standard of living through a combination of policy development, efficient municipal services, and progressive community planning. Council's actions are based on solid values, uncompromising integrity, and servant leadership for the community. Fiscal Year 2023-24 Accomplishments • Adopted a structurally balanced opeating budget. • Adopted a 2024 Arizona Legislative Session Policy Priority Program. • Created the Marana Civic Committee to increase citizen engagement efforts. • Participated in a Council Retreat to identify new policy goals and methods to achieve these goals. Fiscal Year 2024-25 Goals & Objectives • Ensure the use of the Strategic Plan in the development of the annual budget. • Identify and support legislative priorities. • Ensure that Marana remains a safe, clean, and healthy community. • Continue to develop, foster, and maintain relationships with Federal, State, County, and local partners. Marana Town Council Sp(i 1 Meeting Agenda Packet Page 91 of 216 April 22, 2024 Department Summary I Mayor & Town Council Promote and increase ►own Key Performance Indicators n tnrougnout the stare. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Number of regional and statewide committees with N/A 8 8 ✓ 8 council member participation ✓ - X Target Not Met N/A - New/Previous Measure Committees: Arizona Association of Economic Development Arizona League of Arizona Cities and Towns Executive Board Pima Association of Government Board Regional Transit Authority Board Sun Corridor Board Cortaro-Marana Irrigation District Board Cortaro Water Users' Association Board Metropolitan Pima Alliance Marana Town Council Sp(�41 Meeting Agenda Packet April 22, 2024 Page 92 of 216 Department Summary I Mayor & Town Council Staff Summary: Town Council does not have any FTE's. Town Council members are paid a stipend and are eligible to receive benefits. Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $342,491 $387,745 $388,185 $440 Total Budget $342,491 $387,745 $388,185 $440 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $322,979 $327,704 $327,704 $0 Contracted Services 12,399 41,556 41,756 200 Operating Supplies & Equipment 7,113 18,485 18,725 240 Total Budget $342,491 $387,745 $388,185 $440 Budget Notes and Significant Changes 1 The Mayor & Town Council budget is virtually unchanged from the prior year. Marana Town Council Sp&j- l Meeting Agenda Packet Page 93 of 216 April 22, 2024 Department Summary I Town Manager TOWN MANAGER Administration Community Council Support Outreach Support & Services Constituency Overview Staff Oversight The Town Manager's Office, under the policy and direction of the Town Council, provides oversight, support and coordination of administrative activities across the Town. The Manager's Team provides leadership and vision to town staff for the benefit of the entire Marana community. Using the Strategic Plan, we implement successful strategies to tackle the challenges and growth in the Town. The Manager's Team promotes responsiveness and efficient policies and procedures to ensure the highest quality of life for residents and businesses. The Manager's Team believes in strong partnerships with our business and development communities, our neighboring municipalities, and various interest groups in the area. We are committed to providing the highest level of customer service and effective solutions to complex changes. The Manager's Team will never compromise our integrity or the public's trust. Fiscal Year 2023-24 Accomplishments • Maintained a structurally balanced budget and strengthened the Town's financial position. • Provided quarterly Strategic Plan 5 progress updates to Town Council and the public. • Onboarded a new Cultural Heritage Specialist who is leading heritage -related efforts. • Hosted a Council Retreat to establish and identify new policy priorities and how to achieve them. • "Real Talk with the Town" podcast received a Silver Circle Award from the City -County Communications & Marketing Association. Fiscal Year 2024-25 Goals & Objectives • Maintain a structurally balanced budget that advances the priorities identified in Strategic Plan 5. • Continue implementation of Strategic Plan 5 performance management dashboard to ensure progress towards meeting identified goals. • Continue implementation of the Marana 2040 General Plan, including the various master plans and studies described within the plan. • Continue expansion and enhancement of social media platforms and engagement. • Successfully launch new Town website that will better serve local government needs and improve resident outreach. Marana Town Council Sp6@1 Meeting Agenda Packet Page 94 of 216 April 22, 2024 Department Summary I Town Manager Key Performance Indicators Invite citizen involvement and deliver transparent and timely distribution of information through a variety of innovative platforms. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of customer satisfaction rating of "Very ✓ Satisfied" or "Satisfied" for Communications services N/A 65% 94% 75% Total number of new Town Newsroom subscribers N/A 600 449 x 600 Community outreach and educational videos produced in-house N/A 115 118 120 Total number of podcast plays per year N/A 10,000 7,242 x 10,000 Target Met x Target Not Met N/A -New/ Previous Measure Marana Town Council Spl&-)bl Meeting Agenda Packet Page 95 of 216 April 22, 2024 Department Summary I Town Manager Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 8.50 9.00 10.00 1.00 of town's FTEs 2.10% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $1,473,620 $1,600,517 $1,674,077 $73,560 Total Budget $1,473,620 $1,600,517 $1,674,077 $73,560 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $1,132,492 $1,262,709 $1,360,427 $97,718 Contracted Services 255,625 237,452 184,050 (53,402) Operating Supplies & Equipment 85,503 100,356 129,600 29,244 Total Budget $1,473,620 $1,600,517 $1,674,077 $73,560 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to the Cultural Heritage Specialist being converted from a part-time to a full time position, as well as increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024- 2025. Also, a communications position that was shared with the Bed Tax Fund is now fully budgeted to be paid out of the General Fund. 2 Contracted Services - Decrease is primarily associated one-time funding included in the prior year budget for an update to the Town's website platform, which will be completed in the first half of fiscal year 2024-2025. 3 Operating Supplies & Equipment - Increase is primarily associated with one-time funding for the update of the Town's strategic plan. (1) (2) (3) Marana Town Council Spf�&l Meeting Agenda Packet Page 96 of 216 April 22, 2024 Department Summary I Town Clerk TOWN CLERK Council Elections Records Community Management Overview The Town Clerk's Office is driven to serve, preserve, and enrich our community. We do this through proactively serving Marano residents, the Town Council, and Town staff; carefully preserving the Town's cherished heritage and records for future generations; timely providing access to public meetings, documents, and information; and fairly and impartially overseeing Town elections in accordance with the law. Fiscal Year 2023-24 Accomplishments • Two members of the Town Clerk's Office became State -certified election officials and made several preparations for the upcoming 2024 Town Council/Mayoral election. These preparations included creating a new candidate handbook, providing training to Clerk's Office staff, and revamping the Town's election webpages. • The Town Clerk's Office has steadily and consistently processed records filing and retention throughout the fiscal year to date, including by appropriately preserving documents of legal and historical value. • The Town Clerk's Office has consistently processed and published Town Council agendas well before the statutory deadline, and recently spearheaded the preparation of an 822- page agenda packet - the largest packet since the Town was incorporated in 1977 - and published it within its normal publishing timeframes. • From the beginning of the fiscal year until the present (January, 2024), the Town Clerk's Office has professionally and timely processed over 300 public records requests. Fiscal Year 2024-25 Goals & Objectives • Encourage electoral confidence by providing fair and impartial election information and by fairly and impartially overseeing the 2024 Marano Town Council/Mayoral election. • Update the Town's list of essential records across Town departments and improve overall coordination with department records liasons regarding records management. • Implement greater access to Council meetings through the implementation of closed captioning video services. Marana Town Council Sp(3 1 Meeting Agenda Packet Page 97 of 216 April 22, 2024 Department Summary I Town Clerk Key Performance Indicators Elevate the Town's public service by providing timely public access to Town information. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of agendas and notices posted in 100% 100% 100% ✓ 100% compliance with state law Percentage of public records requests acknowledged ✓ within 24 hours (excluding weekends/holidays) 95% 100% 100% 100% Percentage of draft Council and Community Facility District minutes with little to no modification prior to N/A 90% 90% ✓ 90% Council adoption ✓ Target Met k Target Not Met N/A - New/Previous tAeasure Marana Town Council Spl-foI Meeting Agenda Packet Page 98 of 216 April 22, 2024 Department Summary I Town Clerk Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 5.00 5.00 5.00 - % of town's FTEs 1.05% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $487,261 $570,215 $601,318 $31,103 Total Budget $487,261 $570,215 $601,318 $31,103 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $376,582 $459,825 $483,748 $23,923 Contracted Services 102,340 40,270 96,050 55,780 Operating Supplies & Equipment 8,339 10,120 21,520 11,400 Restricted - 60,000 - (60,000) Total Budget $487,261 $570,215 $601,318 $31,103 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - Increases to contracted services are primarily related to the upcoming elections in fiscal year 2024-2025, which happen every other year. 3 Operating Supplies & Equipment - Increases are related to one-time funding for the replacement of equipment that have reached their end of life. 4 Restricted Bum - Available to ensure adequate capacity exists for elections outside the normal election cycles. Budget is appropriated in non -election years. (1) (2) (3) (4) Marana Town Council Sp"l Meeting Agenda Packet Page 99 of 216 April 22, 2024 Department Summary I Human Resources HUMAN RESOURCES Recruitment Safety & Benefits & Organizational Classification Occupational Wellness Development & Health Compensation Overview The Human Resources Department goal is to support and advance the Town of Marana by attracting, hiring, retaining, and developing those that align with our culture and values while enhancing workplace culture and employee engagement. Fiscal Year 2023-24 Accomplishments • Completed Compensation Study. • Updated job descriptions. • Established Supervisor Academy. • Revised Administrative and Safety Directives. • Improved existing processes. Fiscal Year 2024-25 Goals & Objectives • Implement paperless processes. • Implement New Learning Management System. • Enhance training and development opportunities. • Conduct Internal Compliance Audits. • Improve existing processes. Marana Town Council Sp?-21 Meeting Agenda Packet Page 100 of 216 April 22, 2024 Department Summary I Human Resources Key Performance Indicators Foster a workplace culture that attracts, retains, and motivates a talented workforce. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of employees who rate overall workplace 78% 70% 85% ✓ 80% culture as positive; agree and strongly agree Percentage of employees who feel the organization ✓ invests in their development; agree and strongly agree 74% 70% 73% 75% Percentage of employees who feel they are adequately prepared to compete for internal promotions when N/A 70% TBD TBD 80% available; agree and strongly agree X Target Not Met N/A - New/Previous Measure Marana Town Council Sp?- l Meeting Agenda Packet Page 101 of 216 April 22, 2024 Department Summary I Human Resources Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 12.00 13.00 14.00 1.00 % of town's FTEs 2.94% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $1,387,503 $1,772,626 $2,126,925 $354,299 Total Budget $1,387,503 $1,772,626 $2,126,925 $354,299 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $1,125,500 $1,452,879 $1,643,366 $190,487 Contracted Services 84,601 132,488 264,376 131,888 Operating Supplies & Equipment 146,457 187,259 219,183 31,924 Capital Outlay 30,945 - - - Total Budget $1,387,503 $1,772,626 $2,126,925 $354,299 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed a new HR Manager position and increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - Increases are primarily attributed to funding provided for new organizational development software and for continuing education and training needs. 3 Operating Supplies & Equipment - Increases primarily due to higher expenses for employee recognition programs, health safety needs and for one-time funding for furniture and equipment for new HR Manager position. (1) (2) (3) Marana Town Council Spl Meeting Agenda Packet Page 102 of 216 April 22, 2024 Department Summary I Finance FINANCE Accounting Budget & Administration Research Procurement Overview Treasury Management Sales Tax & Audit The Finance Department provides financial support services throughout the Town including accounting, fiscal planning, treasury services, cash receipts, purchasing, accounts payable, payroll, debt management, development and monitoring of the annual operating budget, establishing and monitoring internal controls, preparing the Comprehensive Annual Financial Report, facilitating external audits and independent reviews and grant management. Fiscal Year 2023-24 Accomplishments • Received the 16th consecutive Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA). • Received the Certificate of Excellence in Financial Reporting for the GFOA for the 15th consecutive year. • Participated in the successful implementation of a new water billing system. • Issued new debt to finance the construction of the Town's Community and Aquatics Center and refunded existing eligible debt generating savings of approximately $1.8 million. Fiscal Year 2024-25 Goals & Objectives • Receive the Distinguished Budget Presentation Award from the GFOA. • Receive the Certificate of Excellence in Financial Reporting from the GFOA. • Implement a new business licensing software system. • Assist with the implementation of the Town's new permitting system. Marana Town Council Spi7qjFl Meeting Agenda Packet Page 103 of 216 April 22, 2024 Department Summary I Finance Key Performance Indicators Receive a clean audit opinion without any findings or questioned costs. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Unmodified audit opinion in financial statements by ✓ ✓ ✓ ✓ ✓ external CPA firm Invest idle cash to achieve best investment results considering safety, liquidity and yield. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Compliance with Town investment and financial policies ✓ ✓ ✓ ✓ ✓ Provide detailed and transparent financial information to the public about the use of public resources. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Receipt of GFOA Certificate of Achievement for ✓ ✓ ✓ ✓ ✓ Excellence in Financial Reporting Receipt of GFOA Distinguished Budget Presentation ✓ ✓ ✓ ✓ ✓ Award Target Met X Targot Not Mtt N/A- New/Previous Measure Marana Town Council Spj-f@l Meeting Agenda Packet Page 104 of 216 April 22, 2024 Department Summary I Finance Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 17.00 17.00 19.00 2.00 % of town's FTEs 3.99% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $1,549,363 $1,898,127 $2,413,451 $515,324 Total Budget $1,549,363 $1,898,127 $2,413,451 $515,324 Expenditures by Category FY2023 Actual FY2024 Adopted FY2025 Recommended Change FY2024to FY2025 Personnel & Benefits $1,387,008 $1,666,192 $2,162,716 $496,524 Contracted Services 124,569 134,235 184,870 50,635 Operating Supplies & Equipment 30,934 7,700 15,865 8,165 Capital Outlay 6,852 - - - Restricted - 90,000 50,000 (40,000) Total Budget $1,549,363 $1,898,127 $2,413,451 $515,324 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to a new Accountant and a new License & Tax Specialist position and increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - Increases primarily to higher audit costs and for new contract management software costs, offset by lower advertising costs. 3 Operating Supplies & Equipment - Increases for equipment and supplies for two new FTEs being added to the department. 4 Restricted - Budget capacity to be used toward the implementation of new budget interactive software. Marana Town Council Sp"l Meeting Agenda Packet Page 105 of 216 April 22, 2024 Department Summary I Legal LEGAL Civil Legal Criminal Services Prosecution Overview The Marana Legal Department provides superior legal services to ensure that the Town is a safe, sustainable community with a high quality of life, now and in the future. We strive to achieve justice and to protect the Town by developing sound legal direction and strategies, protecting victims' rights, upholding the law with fairness and integrity, and maintaining a strong work ethic. The Legal Department provides legal advice to the Mayor and Council, the Town Manager's Office and all Town departments, and directly or through outside counsel represents the Town in litigation. The Legal Department also prosecutes misdemeanor offenses and Town Code violations committed within the Town limits, working closely with the Police Department and Marana Municipal Court. Fiscal Year 2023-24 Accomplishments • Completed Town Procurement Manual to assist Finance/Procurement and other Town departments with the procurement process from start to finish. • Drafted and assisted with implementation of design and construction contracts for the new Marana Community and Aquatics Center. • Drafted amendments to the Town Code to regulate transitional housing within the Town, including regulation of sober living homes. • Assisted Development Services Department in all legal aspects related to annexation of Marana Pumpkin Patch into the Town. • Provided top-quality municipal criminal and code enforcement, including efficiently and fairly handling 557 criminal prosecutions, 5 appeals, 2 special actions, 2 aggressive dog designation cases, and 6 code enforcement cases in the first 7 months of FY2024. Fiscal Year 2024-25 Goals & Objectives • Assist the Water Department with implementation of the Water Resources Master Plan Update, including assisting with legal aspects of water acquisitions. • Assist the Airport with all legal aspects of funding and construction of the new Air Traffic Control Tower. • Continue to provide top-quality municipal criminal prosecution services, by ethically and efficiently prosecuting cases with the goal of achieving justice, and protecting victims' legal rights. • Continue to assist with all legal aspects of construction, opening, and operation of the new Marana Community and Aquatics Center. Marana Town Council SpF&l Meeting Agenda Packet Page 106 of 216 April 22, 2024 Department Summary I Legal Provide legal advice and direction regarding major Town CIP projects, including Tangerine Road, Twin Peaks Road, Tangerine/1-10 interchange, Marana Rd./1-10 interchange and general implementation of the Traffic Master Plan. Marana Town Council SpIlb9I Meeting Agenda Packet Page 107 of 216 April 22, 2024 Department Summary I Legal Key Performance Indicators Efficiently and effectively prosecute misdemeanor cases. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of cases with initial victim notices sent out X 100% by first pretrial conference 100% 98% 100% Ratio of cases disposed to cases filed 92% 90% 105% ✓ 90% Provide timely and accurate legal advice to the Town. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of successful outcomes in personnel matters 100% 95% 100% ✓ 95% Percentage of ordinances/resolutions drafted within 30 88% 90% 88% X 90% days of request X Target Not Met N/A - New/Previous Measure Marana Town Council Spec I Meeting Agenda Packet Page 108 of 216 April 22, 2024 Department Summary I Legal Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 9.00 9.00 9.00 - of town's FTEs 1.89% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $1,075,702 $1,244,565 $1,348,933 $104,368 Total Budget $1,075,702 $1,244,565 $1,348,933 $104,368 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $968,623 $1,025,067 $1,153,477 $128,410 Contracted Services 101,983 214,098 189,756 (24,342) Operating Supplies & Equipment 5,096 5,400 5,700 300 Total Budget $1,075,702 $1,244,565 $1,348,933 $104,368 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - Decreased related to archiving software that was implemented in the prior year, offset by increases for professional legal services. Marana Town Council Sp6*l Meeting Agenda Packet Page 109 of 216 April 22, 2024 Department Summary I Technology Services TECHNOLOGY SERVICES Infrastructure I Applications Overview The Technology Services Department provides Town departments with the leadership, skills and technology infrastructure that enable the effective, secure, and efficient use of technology solutions in support of the vision, principles and strategic goals of the Town of Marana. Fiscal Year 2023-24 Accomplishments • Implemented Microsoft Exchange 365 e-mail system and Office 365 software upgrade, including Teams chat and meetings. • Selected CityView as the Town's new permitting and licensing system; implementation project is in progress with July 2025 launch date. • Adopted Infosec IQ as the Town's cybersecurity training platform to educate Town staff on ways to mitigate the threat of phishing and other cybersecurity attacks. • Developed an IT strategic plan for the department to align with the Town's Strategic Plan 5 focus areas and goals. Fiscal Year 2024-25 Goals & Objectives • Drive the CityView permitting and licensing system implementation project to maintain the July 2025 launch date. • Adopt a formal administrative directive to establish asset management requirements for Parks and Recreation, Public Works and Water departments. • Implement a standard for CAD as -built submittals to automate GIS data entry processes for ArcGIS, Cartegra ph, Survey123 integration. • Create a year-round cybersecurity training program to educate Town staff on effectively mitigating cybersecurity threats. • Redesign the Town's network and continue adoption of cloud computing services to enable new advances in the Town's services and ensure business continuity and disaster recovery capabilities. Marana Town Council Sp&21 Meeting Agenda Packet Page 110 of 216 April 22, 2024 Department Summary I Technology Services Key Performance Indicators Elevate the Town's public service quality through efficient resolution of Town technology issues. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Average internal customer services satisfaction rating with N/A 4.80 4.95 ✓ 90% technical support provided (on a scale of five stars) Percentage of service requests completed within defined N/A 90% 84% x 90% service level targets Percentage of unplanned downtime of major applications N/A < 5% <1 % ✓ 1 % affecting business continuity Percentage of unplanned downtime of public facing applications (websites, GIS viewers) affecting public N/A < 5% <1 % ✓ 1 % service Total number of departmental dashboards built to show asset management costs for Parks and Recreation, Public N/A 3 1 x 3 Works, and Water Target Met X Target Not Met N/A - New/Previous Measure Marana Town Council Sp&i l Meeting Agenda Packet Page 111 of 216 April 22, 2024 Department Summary I Technology Services Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 20.00 21.00 22.00 1.00 % of town's FTEs 4.63% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $3,924,582 $5,989,155 $7,577,212 $1,588,057 Total Budget $3,924,582 $5,989,155 $7,577,212 $1,588,057 Expenditures by Category FY2023 Actual FY2024 Adopted FY2025 Recommended Change FY2024to FY2025 Personnel & Benefits $1,527,000 $2,144,070 $2,391,893 $247,823 Contracted Services 1,516,996 3,008,084 3,606,994 598,910 Operating Supplies & Equipment 158,406 687,001 1,326,905 639,904 Capital Outlay 722,180 100,000 100,000 - Restricted - 50,000 151,420 101,420 Total Budget $3,924,582 $5,989,155 $7,577,212 $1,588,057 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to a new Tech Support Specialist I position and due to increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - Increase includes a number of areas such as consulting services, computer software and hardware, connectivity charges, including some for the new Community & Aquatics Center, and funding for one-time projects such as the evaluation of a new building access control system. Increases were also included for public safety radios and camera equipment service contracts. 3 Operating Supplies & Equipment - Increase is primarily due to additional one-time funding for the replacement of aging police radios, computers, printers and other office equipment many of which are out of services due to delays and deferrals put in place during the last few years due to COVID and supply chain disruptions. 4 Capital Outlays - Amount is being carried forward from the prior year for the design and planning of expanding the Town's fiber connection to create redundancy and help ensure continuity of operations. 5 Restricted - Funding capacity to complete network upgrades that may not be completed in the prior year, and also for unanticipated cost increases or emergency needs. Marana Town Council Sp&4�1 Meeting Agenda Packet Page 112 of 216 April 22, 2024 Department Summary I Development Services DEVELOPMENT SERVICES Building Safety Planning Development Environmental Engineering Overview To ensure that all departmental activities (Building Safety, Planning, Engineering, Environmental and Real Property) enhance and support the vision of the strategic plan by providing responsiveness to, and creating partnerships with the development community. Building Safety Division The Building Safety division is responsible for establishing the minimum requirements that safeguard public health. This is accomplished by adopting the most up-to-date technical building code and enforcement of that code through field inspection. The division collectively works with a fire service agency within the Town to administer provisions of the fire code. The goal is to provide the highest level of service and to maintain the vision of the Town, by incorporating the strategic plan into the divisions's policies and procedures whenever possible. Planning Division The Planning division is dedicated to the physical, social and economic excellence of the Town through sound professional planning practices, consistent policy advice, active public participation and superior public service to promote the welfare and quality of life of the community. Planning is responsible for administering and implementing the General Plan, the Town Code and the Land Development Code. The division provides support and recommendations to the Town Council and Planning Commission to assist each in making decisions regarding land uses and development proposals. The division processes applications for new development and redevelopment within the Town such as site plan reviews, special use requests, planned development proposals, subdivision proposals and rezoning requests to ensure compliance with Town requirements. Marana Town Council Spf3Aj- I Meeting Agenda Packet Page 113 of 216 April 22, 2024 Department Summary I Development Services Engineering, Environmental, and Real Property Division The Engineering, Environmental and Real Property division is responsible for addressing the infrastructure needs throughout the Town. The Engineering division provides oversight of projects to ensure that private development follows Town ordinances and engineering practices, maintains the safety of the public and the environment, recommends mitigation measures to reduce impacts from development. The division manages the floodplain and community rating system and ensures environmental compliance for private development. The division ensures the Town's compliance with state and federal mandates as well as clears public infrastructure projects. In addition, the division manages the Town real property through acquisitions, permitting, and agreements. Marana Town Council Sp6@l Meeting Agenda Packet Page 114 of 216 April 22, 2024 Department Summary I Development Services Fiscal Year 2023-24 Accomplishments • Planning - Planning staff, collaborating with other Town departments, delivered updates to the Land Development Code, particularly related to zoning regulation, that was incorporated into the Town Code by approval of Town Council. The Code amendments included streamlining regulation, correcting conflicts within the Code and creating new regulation to resolve real -world issues that were never contemplated in the past • Building Safety - Implemented efficiencies in digital plan review and inspections, coordinate with Technology Services on digital document management, customer submittals and technology. • Development Engineering - The Division was successful on identifying and removing steps that were delaying approvals of Closeouts, issuances of permits, and improving checklists and applications to improve communication with the applicants. • Environmental - Developed inspection protocol for Town facilities and stormwater features as required by our MS4 permit. • Real Property - RP was able to save the Town 1.5 million dollars by successfully appealing the value of the State Land Trust right of way acquisition for Tangerine Road 2A and 2B down from the Arizona State Land Department's appraised value of 2.7 million dollars to the Town's appraised value of 1.2 million. Fiscal Year 2024-25 Goals & Objectives • Planning - The timely completion of the master plans and/or studies identified in the General Plan as well as the assigned goals found in the Town's Strategic Plan. Planning staff will also continuously monitor the actual implementation and use of the Land Development Code, tracking any issues or Code conflicts that arise in order to determine, if and when, additional revisions are required. • Building Safety - Building Safety: Coordinate with regional partners and stakeholders on adoption of 2024 edition of the Model Code from ICC. • Development Engineering - The Goal for the division is to continue to develop on the standards, review and identify gaps that need to be improved, removed, and address to improve our responses to the applicants regarding plan approval and permit issuance. • Environmental - Develop new outreach program for various segments of the Town as required by our MS4 permit. • Real Property - Complete all FY2025 CIP real property acquisitions without having to file a court condemnation. Marana Town Council Sp&-)bl Meeting Agenda Packet Page 115 of 216 April 22, 2024 Department Summary I Development Services Key Performance Indicators Ensure sufficient response to public for permitting and inspections. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of single family dwelling plans reviewed ✓ within five days 97% 95% 97% 95% Percentage of model plan reviews completed within X five days 97% 92% 90% 92% Percentage of field inspections completed within one ✓ business day of request 100% 99% 99% 99% Streamline public processes to facilitate work with public and developers. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target In-house plan reviews as a % of total plan reviews 100% 90% Permits ✓ 90% taken 99% Projects X 90% 87% Provide exceptional customer service through our Development and Utility Services. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of development related projects X reviewed within assigned time (first submittal) 97% 95% 67% 95% Percentage of permits approved within assigned time ✓ frame 96% 95% 95% 95% ✓ Target Met k Target Not Met N/A - New/Previous pleasure Marana Town Council Speol Meeting Agenda Packet Page 116 of 216 April 22, 2024 Department Summary I Development Services Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 36.00 36.00 38.00 2.00 % of town's FTEs 7.99% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $3,555,486 $4,573,023 $4,799,456 $226,433 Downtown Reinvestment Fund 21,070 - - - Total Budget $3,576,556 $4,573,023 $4,799,456 $226,433 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $2,658,736 $3,658,966 $3,932,418 $273,452 Contracted Services 637,684 751,888 764,609 12,721 Operating Supplies & Equipment 76,030 148,534 88,294 (60,240) Capital Outlay 204,106 13,635 14,135 500 Total Budget $3,576,556 $4,573,023 $4,799,456 $226,433 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to two new Permit Technician positions and due to increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Operating Supplies & Equipment - Decrease due to completed one-time remodel of the department's planning cubicle area that was completed in the prior year. (2) Marana Town Council Sp69l Meeting Agenda Packet Page 117 of 216 April 22, 2024 Department Summary I Economic Development and Tourism OFFICE OF ECONOMIC DEVELOPMENT AND TOURISM Tourism Economic Development Overview To provide clear direction and coordination of economic development and tourism activities in Marana by building public/private sector partnerships to attract and retain a diverse business and employment base, support new local businesses, develop amenities and attractions to create a world class destination and provide a high quality workforce. We aim to ensure that all departmental activities enhance and support the vision of the strategic plan by providing responsiveness to internal and external customers by the creation of those partnerships. Fiscal Year 2023-24 Accomplishments • Moved to conceptual phase of Downtown Marana development. • Obtained $40,000 in grants through the Arizona Office of Tourism for increased advertising. • All marketing channels increased reach (web +26%, Facebook +421 %, Instagram +4700%). • Updated brand and marketing stragey including a new website. Fiscal Year 2024-25 Goals & Objectives • Procure a consultant for a new Economic Development Strategic Plan. • Work to advance the Downtown Marana conceptual plan by identifying implementation strategies including identifying a development partner. • Expand marketing strategies to engage a wider audience. • Completion of Tourism Master Plan and 10 year tourism strategy for the town. • Shift to tourism itinerary and story development, building off of the foundations we set in 2024. Marana Town Council Sp@i 1 Meeting Agenda Packet Page 118 of 216 April 22, 2024 Department Summary I Economic Development and Tourism Key Performance Indicators Provide a supportive environment for industry leaders, startups, small businesses, and entrepreneurs tnrougn every stage or aeve►opment. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Number of jobs served through the Marano Job N/A 400 40% X 300 Creation Incentive Program (MJCIP) Expand Marana's thriving tourism industry by promoting its heritage, cultural resources, scenic ana signature events. Total number of Discover Marano website visits Total number of tourism marketing campaigns FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target N/A 155,000 160,000 ✓ 200,000 N/A 2 6 ✓ 3 X Target Not Met N/A - New/Previous I/leasure Marana Town Council Sp@*l Meeting Agenda Packet Page 119 of 216 April 22, 2024 Department Summary I Economic Development and Tourism Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 3.50 3.50 4.00 0.5 of town's FTEs 0.84% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $309,997 $326,774 $404,889 $78,115 Bed Tax Fund 278,552 1,139,816 1,318,172 178,356 Downtown Reinvestment Fund - 425,000 1,125,000 700,000 PAG - Econ & Tourism - - - - Total Budget $588,549 $1,891,590 $2,848,061 $956,471 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $333,148 $422,502 $537,631 $1 15,129 Contracted Services 252,509 881,090 1,763,655 882,565 Operating Supplies & Equipment 2,892 2,410 6,775 4,365 Capital Outlay - - 40,000 40,000 Restricted Budget - 585,588 500,000 (85,588) Total Budget $588,549 $1,891,590 $2,848,061 $956,471 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to a new Tourism Marketing Specialist position and due to increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. Also, half an FTE for a Communications Designer position is no longer funded by the Bed Tax Fund. 2 Contracted Services - Includes additional funding for possible development opportunities in the Downtown reinvestment fund and additional funding for marketing services, advertising and outreach opportunities in the Bed Tax Fund 3 Capital Outlay - Funding for the Air Commerce Way Monument. 4 Restricted - Funding programmed for future tourism related funding opportunities not yet identified. (1) (2) (2) Marana Town Council Sp@21 Meeting Agenda Packet Page 120 of 216 April 22, 2024 Department Summary I Police Field Servic Bureau POLICE Overview Support rvices Bureau The mission of the Marana Police Department (MPD) is to provide unparalleled service and unwavering protection to every person in the Town of Marana and to do so with uncompromised integrity. We are committed to becoming the most well respected police department in the State of Arizona. Fiscal Year 2023-24 Accomplishments • The renovation of the training room at the substation for the No Belt Required (NBR) program was completed. • The Marana Police Department was awarded re -accreditation certification from the Arizona Law Enforcement Accreditation Program (ALEAP). • The Marana Police Department received funding from the federal government to purchase a 3D scanner to help with the documentation and prosecution of violent crime scenes. • The Marana Police Department implemented a new technology called SPIDRTECH to enhance communication with the community. • Upgrade of our Emergency Communication Center to next generation 9-1-1. Fiscal Year 2024-25 Goals & Objectives • Maintain or exceed department clearance rates for crimes of violence as compared to the previous year. • Maintain or exceed department clearance rates for property crimes as compared to the previous year. • Maintain response times with established criteria. • Schedule and facilitate external agency audit of Property and Evidence at least every three years beginning this year. • Organize and facilitate processes for the positions of Sergeant and Lieutenant, and any subsequent reassignment within these ranks, to preserve and strengthen the department's leadership structure. Marana Town Council Sp@i I Meeting Agenda Packet Page 121 of 216 April 22, 2024 Department Summary I Police Key Performance Indicators Provide high-level public safety services that strengthen Marana's reputation as a safe and secure Town. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Maintain or exceed department clearance rates for all ✓ part 1 crimes* as compared to the previous year 37.6 39.4 38.3 40.23 Maintain or reduce total number of part 1 crimes* (excluding shoplifting) per 1,000 residents as compared to 10.6 10.1 7.8 ✓ 7.46 the previous year Maintain or reduce traffic collision rates based on total number of collisions per 1,000 residents as compared to 17.6 16.8 20.4 X 19.4 the previous year Part 1 Violent Crime rate per 1,000 residents 0.74 0.70 0.63 ✓ 0.60 Part 1 Property Crime rate per 1,000 residents (includes ✓ shoplifting) 20.0 19.0 16.36 15.54 Part 1 Property Crime rate per 1,000 residents (excludes ✓ shoplifting) 9.8 9.36 7.91 7.5 *Part 1 crimes as defined by FBI Crime Reporting Criteria. Population averages from 712023 and 112024 estimates averaged at 60,652. ✓ ,c,get :,e' X Target Not Met N/A -New/ Previous tAeasure Marana Town Council Sp@*l Meeting Agenda Packet Page 122 of 216 April 22, 2024 Department Summary I Police Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 134.00 139.00 143.00 4.00 % of town's FTEs 30.07% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $24,464,319 $22,530,049 $23,416,447 $886,398 Grants & Contributions Fund 1,000,072 1,190,336 1,295,724 105,388 RICO Fund 32,665 121,800 116,900 (4,900) Police Impound Fund 3,253 25,000 30,000 5,000 Total Budget $25,500,309 $23,867,185 $24,859,071 $991,886 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $22,761,872 $20,132,321 $20,624,741 $492,420 Contracted Services 620,106 814,877 1,394,756 579,879 Operating Supplies & Equipment 1,662,951 2,021,367 2,294,421 273,054 Capital Outlay 455,380 898,620 545,153 (353,467) Total Budget $25,500,309 $23,867,185 $24,859,071 $991,886 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to three new Police Officers and a Dispatcher position and due to increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. Pension contributions include a new, additional $500,000 ongoing payment toward paying off the police officers unfunded liability. 2 Contracted Services - Changes include increases to existing software support, funding from the Smart & Safe money for new crime analysis software, and additional ongoing and one-time expenses related to the new positions, including outfitting and equiping the officers. Also included body camera and other equipment service and maintenance which used to be paid from the Technology Services budget in prior years, but is now going to be included in the Police department budget. 3 Operating Supplies & Equipment - Changes are primarily related to increases to the vehicle replacement program, and also includes additional ongoing and one-time expenses related to the new positions, as well as, additional funding for training and fuel for the departments vehicles. 4 Capital Outlay - This item reflects vehicle purchases for new officers, many of which continue to be impacted by supply disruptions that create challenges as we continue to grow and maintain the department's vehicles to ensure uninterrupted operations. (1) (2) (3) (4) Marana Town Council Sp@9l Meeting Agenda Packet Page 123 of 216 April 22, 2024 Department Summary I Courts COURTS Judicial Division Administrative Division Overview Marana Municipal Court adjudicates civil and criminal traffic, Town ordinance, and criminal misdemeanor offenses that occur within the Town limits, as well as issuing civil orders of protection and injunctions against harassment. The mission of Marana Municipal Court is to provide a forum for the fair, impartial, and efficient adjudication of those violations in an environment that is respectful and safe for all who interact with the justice system. Fiscal Year 2023-24 Accomplishments • Implemented a formal training program for judges pro tempore. • Streamlined victim participation in remote hearings. • Refreshed public facing court documents to include web forms and comment cards. Fiscal Year 2024-25 Goals & Objectives • Increase courthouse security through better security camera coverage and increased security staffing. • Determine feasibility of launching digital evidence portal. • Explore pretrial release monitoring in appropriate cases. Marana Town Council Sp@@l Meeting Agenda Packet Page 124 of 216 April 22, 2024 Department Summary I Courts Key Performance Indicators Provide for a forum for fair, impartial, and efficient adjudication of alleged violations in an WIVUUI FIV111 ►nu► IS IteSpteGllul UIIU Zulu. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of cases with customer service complaints <1 % <1 % <1 % ✓ <1 % Percentage of cases referred to judicial commission <1 % <1 % <1 % ✓ <1 % Provide participants in the court system with necessary services for the fair adjudication of cases. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of qualified cases receiving court ✓ appointed counsel 100% 100% 100% 100% Percentage of qualified cases receiving interpreter 100% 100% 100% ✓ 100% services Promptly disburse monies received by the court, which are held in trust and payable as restitution, bonds, or fees. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of timely disbursements for bond refunds, restitution orders, fees to other government agencies, 97% 100% 100% ✓ 100% and payment for services ✓ Target Met X Target Not Met N/A - New/Previous F/leasure Marana Town Council Spg-)bl Meeting Agenda Packet Page 125 of 216 April 22, 2024 Department Summary I Courts Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 14.00 14.00 14.00 - % of town's FTEs 2.94% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $1,197,736 $1,326,710 $1,605,286 $278,576 JCEF Fund 1,331 131,805 131,805 - Fill the Gap Fund - 34,500 34,500 - Local Technology Fund 22,509 78,000 82,500 4,500 Total Budget $1,221,576 $1,571,015 $1,854,091 $283,076 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $1,069,079 $1,191,910 $1,244,136 $52,226 Contracted Services 139,726 230,800 258,350 27,550 Operating Supplies & Equipment 12,771 148,305 151,605 3,300 Capital Outlay - - 200,000 200,000 Total Budget $1,221,576 $1,571,015 $1,854,091 $283,076 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Service - Increase is primarily due to increases related to the Public Defender contract and increases for continuing education. 3 Capital Outlay - General Fund funding toward the design of a court room expansion. This is an internal remodel project. (3) Marana Town Council Sp@81 Meeting Agenda Packet Page 126 of 216 April 22, 2024 Department Summary I Public Works PUBLIC WORKS Traffic & Capital Facilities Streets Improvement Management Fleet Services Program JIL Overview The Public Works Department is committed to providing the highest level of service and showcase Marano's high standard of excellence while planning, designing, constructing, operating, and maintaining safe and reliable infrastructure for the community. The department strives to spend taxpayer funds judiciously, execute cost-effective designs, and employ innovative ways to operate, improve, maintain, and enhance public facilities, roadways, bridges, sidewalks, ADA ramps, drainage -ways, landscaping, traffic signals, street lights, pavement markings, and Town fleet in an efficient manner and, subsequently, improve the quality of life in the Town. The airport which is a division of Public Works is presented as a separate department summary. Fiscal Year 2023-24 Accomplishments • Completed the design plans for the Marano Community Center and Aquatic Facility and began construction with a Construction Manager At Risk (CMAR). • Completed the Transportation Master Plan to assist with transportation and multimodal needs for the future of the Town. This included extensive public involvement as well. • Worked with a design engineer to complete monument sign elements and locations for the next 5 years. • Secured grant funding for the Airport Air Traffic Control Tower Project as well as got reacceptance into the FAA Tower program. • Completed Construction of the Shared Use Path Calportland project connecting north and south Marano communities through a privately owned parcel. Fiscal Year 2024-25 Goals & Objectives • Construction will be completed on the Marano Community and Aquatic Center. This is planned to be operational by May of 2025. • Construct a Marano monument sign along 1-10 for the first year of the 5-year program. This will include "Marano" and the street names they are located on. • The next 5 year pavement preservation plan will be developed and programmed in the future CIP once the OCI has been determined from the study in fiscal year 2023-2024. • Complete the FY25 ADA Compliance program which will upgrade existing ADA ramps to new federal standards. • Design Air Traffic Control Tower at the Airport. Marana Town Council Sp@i I Meeting Agenda Packet Page 127 of 216 April 22, 2024 Department Summary I Public Works Key Performance Indicators Prioritize infrastructure and maintenance that support new growth and development in a proactive and sustainable manner. FY202 FY2024 3 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of Right of Way Permits Reviewed within ✓ 10 days 100% 100% 100% 100% Achieve an Overall Condition Index (OCI) rating for ✓ the Town's street system above 70 N/A 70 78 75 Percentage of Facilities Service Requests completed ✓ within 10 days N/A 80% 80% 80% Percentage of Fleet Service Requests completed ✓ within 5 days N/A 90% 92% 90% V/ T(;r(]P1 Y",P' k Target Not Met N/A - New/Previous pleasure Marana Town Council SpW@ Meeting Agenda Packet Page 128 of 216 April 22, 2024 Department Summary I Public Works Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 60.00 62.00 64.00 2.00 % of town's FTEs 13.46% Expenditures By Fund FY2023 Actual FY2024 Adopted FY2025 Recommended Change FY2024to FY2025 General Fund $7,300,147 $13,217,186 $14,351,477 $1,134,291 Highway User Revenue Fund 2,816,394 6,282,878 5,646,556 (636,322) South Benefit Area Impact Fee 850,407 6,697,393 6,027,272 (670,121) Northwest Benefit Area Impact Fee 7,045 1,291,472 6,891,472 5,600,000 Transportation Fund 3,778,161 28,133,914 45,196,130 17,062,216 Pima Association of Governments - 9,772,250 9,032,000 (740,250) 1 /2 Cent Sales Tax 3,427,974 60,670,697 38,403,172 (22,267,525) Other Agency 1,696,078 23,628,438 82,638,489 59,010,051 Regional Transportation 31,254 13,431,903 23,194,660 9,762,757 Northeast Benefit Area Impact Fee 136,819 77,238 77,238 - Other Capital Projects Fund 10,184 1,515,789 664,789 (851,000) Total Budget $20,054,463 $164,719,158 $232,123,255 $67,404,097 Expenditures by Category FY2023 Actual FY2024 Adopted FY2025 Recommended Change FY2024to FY2025 Personnel & Benefits $4,574,571 $5,711,546 $6,116,320 $404,774 Contracted Services 3,029,757 7,192,484 6,645,816 (546,668) Operating Supplies & Equipment 701,765 790,943 891,715 100,772 Capital Outlay 11,747,816 150,422,685 217,567,904 67,145,219 Debt Service 554 1,500 301,500 300,000 Restricted - 600,000 600,000 - Total Budget $20,054,463 $164,719,158 $232,123,255 $67,404,097 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to a new Public Works Supervisor and a new Fleet Coordinator position and increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - The overall decrease is due to the completion of the Transportation Plan Study and the Facilities Master Plan which are anticipated to be completed by the end of fiscal year 2023-2024. Also, the prior year included a high amount of carry forward related to pavement preservation which was delayed due to materials issues. In addition, one-time funding is included in the current year for the evaluation and possible implementation of CIP software. (7) (8) (9) (9) (9) (9) (9) (9) (9) (9) (9) (1) (2) (3) (4) (5) (6) Marana Town Council SpW Jl Meeting Agenda Packet Page 129 of 216 April 22, 2024 Department Summary I Public Works 3 Operating Supplies & Equipment - Increases are primarily due to higher utility and vehicle replacements charges including incremental increases for operational needs including uniforms and small tools and equipment. 4 Capital Outlay - Increases are associated with a number of new and ongoing projects including the Marana Community Center and Aquatics project, and a number of interchange related projects, some of which will only move forward if we obtain funding from regional of national sources. Please refer to the separate Capital Improvement Plan section in this document for more details on the all capital projects. 5 Debt Service - The increase is related to funding provided in case Council decides to issue debt in relation to road related projects programmed in the Northwest Impact Fee Fund. 6 Restricted - Costs in this line item are associated with restricted contingency items in the Highway User Revenue Fund such as emergency road repair, storm damage repairs and $400,000 in restricted funding for the Ina Road Bridge project that has not yet been reconciled and closed out by the Arizona Department of Transportation. 7 General Fund - Increase is associated with the personnel and benefits changes noted above as well as inflationary costs, new software. Amounts include a number of maintenance projects carried forward from the prior year. 8 Highway User Revenue Fund - Decrease is associated a large carry forward included in the prior year budget to complete planned pavement preservation which was delayed due to materials supply issues. Funding was increased in fiscal year 2024-2025 for pavement preservation and due to higher operating costs related to market conditions. Capital outlay also includes a number of one-time vehicle and equipment purchases to replace ones that are at the end of their useful life. 9 Remaining Funds - Funding is programmed from sereral sources for a number of ongoing and new projects. For more details please refer to the Town's Capital Improvement Plan section in this document. Marana Town Council SpK12 Meeting Agenda Packet Page 130 of 216 April 22, 2024 Department Summary I Parks & Recreation PARKS & RECREATION r i ► Administration Recreation Park Maintenance Overview The Town of Marano Parks and Recreation department is dedicated to developing and implementing quality parks, trails, and leisure services for our community with a proud commitment to excellence, safety, and sustainability. Fiscal Year 2023-24 Accomplishments • Marano Parks and Recreation received 4 awards at the Arizona Parks and Recreation Association Annual Conference and Trade Show: Outstanding Cultural Event - 4th of July Star Spangled Spectacular; Outstanding Park Maintenance Professional - Kim Warner: Outstanding Program, Active Adult 50+ - Crafting for a Cause: Outstanding Partnership - Loop Pathway Improvement Project. • Gladden Farms Park Improvements; New dog park; Added lights and fencing to two little league fields. • Completion of Loop Improvement Project. Working in conjunction with Pima County Wastewater, Pima County Flood Control District, and Amazon, a portion of the Shared Use Path, directly north of Ina Rd., was moved to a higher location and shifted out of a flood zone. The result will provide a safer experience for users, and reduce maintenance. • Completed Tortolita Preserve Trailhead Project. This provided a new and improved parking lot for users of the Tortolita Preserve. This outdoor facility is popular with hikers, trail runners, mountain bikers, and horseback riders. The new parking lot is more accessible, and provides ample space for horse owners to park trucks and trailers. This project also enclosed the entire preserve with wildlife friendly barbed wire fence in an effort to keep the preserve free of cattle and off -road vehicles. Fiscal Year 2024-25 Goals & Objectives Complete the Cal Portland Shared Use Path connection, and hold a ceremony acknowledging the completion of this long awaited project. Implement the new Leadership and Lifesaving program in partnership with Marano Unified School District. This program will provide training to Marano Unified School District Students in Lifeguarding and will expose them to Marano Community leaders in an attempt to increase the pool available Lifeguards in the Marano community. Inaugurate a new outdoor recreation event at the Tortolita Preserve, that will highlight the trail running and mountain biking opportunities at this venue, as well as the newly created trailhead. Marana Town Council SpW.3 Meeting Agenda Packet Page 131 of 216 April 22, 2024 Department Summary I Parks and Recreation Key Performance Indicators Offer a wide variety of recreational programs, events, and amenities for residents of all ages and abilities. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Number of Parks and Recreation programs offered N/A 105 239 ✓ 300 Number of Parks and Recreation program participants N/A 17,400 25,286 ✓ 30,000 Total number of Signature Event attendees N/A 26,000 33,700 ✓ 36,000 Total number of hours dedicated to athletic maintenance N/A 1,860 2,338 ✓ 2,000 X Target Not Met N/A - New/Previous Measure Marana Town Council SpW4 Meeting Agenda Packet Page 132 of 216 April 22, 2024 Department Summary I Parks & Recreation Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 55.00 58.00 74.00 16.00 % of town's FTEs 15.56% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $6,939,609 $8,617,693 $11,566,091 $2,948,398 Highway User Revenue Fund 512,280 482,150 597,077 114,927 Park Impact Fee Fund 236,973 5,188,573 7,267,032 2,078,459 Total Budget $7,688,862 $14,288,416 $19,430,200 $5,141,784 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $3,974,697 $4,758,403 $5,904,598 $1,146,195 Contracted Services 1,126,917 1,378,306 1,642,831 264,525 Operating Supplies & Equipment 1,667,393 1,906,882 2,356,204 449,322 Capital Outlay 919,855 6,244,825 9,526,567 3,281,742 Total Budget $7,688,862 $14,288,416 $19,430,200 $5,141,784 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to 16 new positions and increases to part time lifeguard and aide positions to staff the new Community and Aquatics Center, and increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. The majority of the new positions are budgeted for only a small portion of the year as they will not be needed until the Center opens later in the fiscal year. As a result, the full impact of the new positions will come into effect in fiscal year 2025-2026. 2 Contracted Services - Increase is primarily due to increased costs across many areas, including facilities and landscape maintenance, due to market related adjustments and increased amenities and assets as the Town continues to grow. 3 Operating Supplies & Equipment - Increase is due to increased costs across many areas, including utilities and general operational costs, some related to the new Community and Aquatics Center, due to market related adjustments and as the department continues to expand services available to residents. Increased costs to the Town's signature special events also contributed to the overall increase. 4 Capital Outlay - The department has several projects budgeted for design or construction in the current fiscal year, including the El Rio Golf Course and parking lot and the Saguaro Community Park, Phase 2. Also included are a number of vehicle and equipment purschases to equip new positions and to also replace outdated items that are at or beyond their useful life. (1) (2) (4) (1) (2) (3) (4) Marana Town Council SpW6 Meeting Agenda Packet Page 133 of 216 April 22, 2024 Department Summary I Community and Neighborhood Services COMMUNITY AND NEIGHBORHOOD SERVICES CDBG Neighborhood Outreach & Housing Rehab Services Colonia Cleanup Transit Services Code Animal Services Enforcement Overview Improving the quality of life for our residents and neighborhoods is the primary goal for Community and Neighborhood Services. Engaging the community in ongoing dialogue provides opportunities for the public and private sectors to: identify, refine and articulate needs; cooperatively problem - solve; collaboratively work to develop viable solutions to address needs; measure outcomes and celebrate successes; communicate regularly and clearly through relationships established by mutual trust and a shared vision. Fiscal Year 2023-24 Accomplishments • Established the Town's own CDBG program, being a direct recipient from HUD. • Established the Town's first utility assistance programs through the CDBG program. • Expanded Sun Shuttle routes to include stops at PCC, YMCA and the MVD. Fiscal Year 2024-25 Goals & Objectives • Utilize Microsoft Teams to better organize multi -department participation in issues related to urban camping, graffiti and illegal dumping. • Successfully complete our CDBG Consolidated Annual Performance and Evaluation for FY24 and our FY25 Annual Action Plan. Utilize the adopted Citizen Participation Plan. • Create recycling opportunities for various household waste items. • Expand awareness on the importance of staying current on animal rabies vaccinations. Marana Town Council SpW@ Meeting Agenda Packet Page 134 of 216 April 22, 2024 Department Summary I Community and Neighborhood Services Key Performance Indicators Support initiatives that enhance the quality of Marana neighborhoods. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Increase the voluntary compliance by property owners on ✓ violation notices 95% 93% 97% 96% Tons of refuse collected from utilization of the Community ✓ Trailer by residents/ communities 22 20 40 40 Tons of refuse collected in community dumpsters provided ✓ in Neighborhoods 52 50 60 60 Provide needed animal services to residents to protect pets and limit shelter intake. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Pets microchipped at Town events 121 115 140 ✓ 125 Number of pets receiving services from Town sponsored microchipping, vaccination, licensing, spay & neuter 310 300 400 330 clinics Increasing number registered users on Marana Pets App 826 850 867 880 Return more pets to owners than are taken to shelter 47% 50% 43% x 51 % Target Met X Target Not Met N/A - New/Previous I;teasure Marana Town Council SpW,7 Meeting Agenda Packet Page 135 of 216 April 22, 2024 Department Summary I Community and Neighborhood Services Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 10.60 10.60 10.60 - % of town's FTEs 2.23% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 General Fund $1,346,207 $1,319,486 $1,402,476 $82,990 Comm. Development Block Grant 41,751 260,000 348,691 88,691 Revolving Affordable Housing Fund - 105,000 105,000 - Total Budget $1,387,958 $1,684,486 $1,856,167 $171,681 Expenditures by Category FY2023 Actual FY2024 Adopted FY2025 Recommended Change FY2024to FY2025 Personnel & Benefits $996,462 $1,000,595 $1,065,252 $64,657 Contracted Services 245,984 307,905 313,050 5,145 Operating Supplies & Equipment 139,282 372,486 467,865 95,379 Capital Outlay 6,230 - - - Restricted Budget - 3,500 10,000 6,500 Total Budget $1,387,958 $1,684,486 $1,856,167 $171,681 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - Increase reflects anticipated increased costs to the IGA for transit services. 3 Operating Supplies & Equipment - Increase is primarily attributed to carrying forward unspent federal funding of CDBG grant awards from the prior award year. The current year federal funding award is anticipated at $230,000. 4 Restricted - Funding capacity to allow for promotion of two staff members upon receipt of necessary certifications. The positions are currently underfilled until appropriate certifications are achieved. (4) Marana Town Council SpWo Meeting Agenda Packet Page 136 of 216 April 22, 2024 Department Summary I Water Engineering & Planning Regulatory Compliance WATER Water I Customer Delivery, Service & Production & Business Quality Administration Overview Marana Water is committed to providing our customers with safe, reliable, efficient water and water reclamation services through utilization of effective industry practices, innovative technology, and the strategic use of water resources. We have an obligation to make sure that our residential customers, business customers and other public entities such as our schools, medical facilities and parks have reliable access to the water they need. Marana is committed to this mission and is taking proactive steps to achieve it. Fiscal Year 2023-24 Accomplishments • Replaced approximately 323 meters as part of the aging meter program. • Continued to maintain high levels of customer service and water system reliability. • Completed Impact Fee Study. • Installed approximately 440 new meters. • Completed Implementation of new customer information system - Eye on Water. Fiscal Year 2024-25 Goals & Objectives • Continue meter replacement program to replace 600 meters. • Complete New Rate Study. • Complete construction of the Marana Park Reservoir and Marana Park Well. • Start Construction of the NW Sewer Interceptor. • Start Construction of the Northwest Recharge and Recovery Deliver System. Marana Town Council SpW@ Meeting Agenda Packet Page 137 of 216 April 22, 2024 Department Summary I Water Key Performance Indicators Maintain an assured water supply and provide high -quality water infrastructure to meet existing and future customer needs. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Percentage of lost and unaccounted for water 5.03% < 6% 4.60% ✓ < 6% Number of water meters replaced system -wide N/A 400 323 ✓ 600 Percentage of preventative v. reactive work , activities N/A 80% 1 20% 95% 1 5% 80% 1 20% Percentage of calls handled and resolved immediately by customer service staff N/A 75% 85% 75% Continuously meet Safe Drinking Water Act ✓ Standards for water quality Met Meet Met Meet - X Target Not Met N/A - New/Previous Measure Marana Town Council Sppgi® Meeting Agenda Packet Page 138 of 216 April 22, 2024 Department Summary I Water Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 34.00 35.00 36.00 1.00 % of town's FTEs 7.57% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 Water Operating Fund $8,333,709 $10,301,621 $1 1,141,976 $840,355 Water Capital Fund 1,350,149 6,708,179 18,428,361 11,720,182 Water Infrastructure 1,897,860 10,245,611 12,516,926 2,271,315 Renewable Resources Fund 309,942 11,803,697 6,991,066 (4,812,631) Total Budget $11,891,660 $39,059,108 $49,078,329 $10,019,221 Expenditures by Category FY2023 Actual FY2024 Adopted FY2025 Recommended Change FY2024to FY2025 Personnel & Benefits $2,856,443 $3,544,061 $3,789,878 $245,817 Contracted Services 2,395,941 2,638,484 2,706,290 67,806 Operating Supplies & Equipment 2,776,970 2,812,613 3,256,122 443,509 Capital Outlay 3,480,138 27,491,737 36,741,453 9,249,716 Debt Service 382,168 2,572,213 2,584,586 12,373 Total Budget $11,891,660 $39,059,108 $49,078,329 $10,019,221 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to a new Water Billing Specialist position and increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services and Operating Supplies & Equipment - Increase is primarily attributed to higher electricity and CAP and CAGRD fees, while also including higher costs for operating supplies and other operating needs (printing, postage, annual software service, etc.) and funding for a federally mandated Risk and Resiliency Assessment. 3 Capital Outlay - A number of projects are included in the area. The department has secured a number of WIFA grants and loans, some of which have a forgivable component, to help pay for some of the project costs. For more details on the projects, please refer to the Town's Capital Improvement Plan in this document. 4 Debt Service - This item includes annual debt service payments, as well as budget capacity for possible new debt issuance toward the purchases of renewable water resources, or other capital projects, if such financing is necessary. 5 Renewable Resource Fund - The decrease is related to the purchase of Long Term Storage Credits in the amount of $4.8 million in fiscal year 2023-2024. The department continues to pursue opportunities for additional water resources. (2) (3) (3) (5) (1) (2) (2) (3) Marana Town Council Sppgial Meeting Agenda Packet Page 139 of 216 April 22, 2024 Department Summary I Water Reclamation WATER RECLAMATION Customer Engineering & Regulatory Wastewater Service & Planning Compliance Treatment & Business Collection Administration Overview Marano Water is committed to providing our customers with safe, reliable, efficient water and water reclamation services through utilization of the effective industry practices, state of the art technology, and the sustainable use of water resources. Fiscal Year 2023-24 Accomplishments • Successfully completed the design of the North Marano Sewer Augmentation Project (Design/Build). • Successfully completed the 2nd Screw Press Project Design. • Successfully completed the Rillito Vista Lift Station Rehabilitation Project soil sample and clean and close of existing lagoons. • Clean, CCTV, and perform manhole inspections of the next quarter in the rotation of the sanitary sewer conveyance system (-20 miles). • Continue to work with local, state, and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system. Fiscal Year 2024-25 Goals & Objectives • Successfully complete the construction of the North Marano Sewer Augmentation Project (Design/Build). • Successfully complete the 2nd Screw Press Project construction at the Marano WRF. • Successfully complete the Rillito Vista Lift Station Rehabilitation Project Design. • Clean, CCTV, and perform manhole inspections of the next quarter in the rotation of the sanitary sewer conveyance system (-20 miles). • Continue to work with local, state, and federal regulatory agencies to maintain compliance and operation of the wastewater reclamation facility and sanitary sewer conveyance system. Marana Town Council SpPgi2 Meeting Agenda Packet Page 140 of 216 April 22, 2024 Department Summary I Water Reclamation Key Performance Indicators Maintain an assured water supply and provide high -quality water reclamation infrastructure to meet existing and future customer needs. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Number of sanitary sewer system overflows 0 0 0 ✓ 0 Percentage of preventative v. reactive work N/A 80% 120% 96% 14% ✓ 80% 120% activities Number of gallons recharged N/A 75% 90% ✓ 75% Continuously meet Aquifer Protection Permit ✓ standards for treated water quality Met Meet Met Meet X Target Not Met N/A -New/ Previous Measure Marana Town Council Sppgi.3 Meeting Agenda Packet Page 141 of 216 April 22, 2024 Department Summary I Water Reclamation Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 8.00 8.00 8.00 - % of town's FTEs 1.68% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 Water Reclamation Operating Fund $3,060,192 $3,531,314 $5,71 1,065 $2,179,751 Water Reclamation Capital Fund 474,901 10,051,049 17,91 1,521 7,860,472 Water Reclamation Impact (Post SB) 764 8,407,479 9,770,828 1,363,349 Total Budget $3,535,857 $21,989,842 $33,393,414 $11,403,572 Expenditures by Category FY2023 Actual FY2024 Adopted FY2025 Recommended Change FY2024to FY2025 Personnel & Benefits $657,973 $780,944 $844,112 $63,168 Contracted Services 968,393 1,333,077 1,656,800 323,723 Operating Supplies & Equipment 405,524 438,012 580,623 142,611 Capital Outlay 696,057 18,570,828 27,846,349 9,275,521 Debt Service 807,910 866,981 2,465,530 1,598,549 Total Budget $3,535,857 $21,989,842 $33,393,414 $11,403,572 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to higher health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Contracted Services - Increase is due primarily to higher costs associated with hauling away biosolids, vector control, and a number of studies including the SCADA master plan, the Sewer Master Plan update and a federally mandated Risk and Resilience Assessment. 3 Operating Supplies & Equipment - Increase is primarily due to higher operating costs, including utilities, as volumes processed through the treatment plant continue to increase as more homes and other properties are connected for service. 4 Capital Outlay - A number of projects, some of which are multi -year project, are included in the fiscal year 2024-2025 budget. These include the North Marana Sewer Interceptor Expansion and the design for the expansion of the Water Reclamation Treatment plant. For more details please refer to the Capital Improvement Plan in this document. 5 Debt Service - Includes debt related to the water reclamation plant, which was paid through a governmental debt service fund in prior years. As the related debt was refunded in fiscal year 2023-2024, the outstanding liability is now being reported and serviced by the Water Reclamation Fund. This refunded debt will continue to be funded by impact fees as approved by Council in prior years and through the most recent impact fee studies. (5) (4) (4) Marana Town Council SPPT4 Meeting Agenda Packet Page 142 of 216 April 22, 2024 Department Summary I Airport Operations Supervisor AIRPORT Overview Support Staff The Airport Department provides the community with a valuable general aviation air transportation resource that is part of the National Air Transportation System and enhances and promotes the aviation industry for the community while maintaining the highest level of safety and professional customer service. The department also markets and leases airport land for aviation related businesses and development. Fiscal Year 2023-24 Accomplishments Received FAA Grant for air traffic control tower environmental assessment. Received FAA Grant to replace existing AWOS and AWOS III P/T. Received FAA Grant for the whole East Hangar Apron Reconstruction Project. Fiscal Year 2024-25 Goals & Objectives Apply for FAA Grant for Air Traffic Control Tower, Design. Apply for ADOT Grant West Apron Reconstruction, Phase I Construction. Receive APMS ADOT Project for repaving runway 12-30 and Taxiway E. Marana Town Council SppgiB Meeting Agenda Packet Page 143 of 216 April 22, 2024 Department Summary I Airport Key Performance Indicators Maximize the economic impact of the airport by identifying and recruiting aviation and non - aviation related industries for business development opportunities. FY2024 FY2023 FY2024 FY2024 Target FY2025 Actual Target Actual Met Target Total fuel flow revenue N/A $55,000 $56,290 ✓ $ 55,000 Total number of corporate jet operations 1,227 1,850 1,319 X 1,300 Total number of aircraft operations 76,343 93,500 88,416 X 88,000 X Target Not Met N/A - New/Previous Measure Marana Town Council Sppgi(3 Meeting Agenda Packet Page 144 of 216 April 22, 2024 Department Summary I Airport Change FY2023 FY2024 FY2025 FY2024to Staff Summary Actual Adopted Recommended FY2025 Full-time Equivalents 4.00 4.00 5.00 1.00 % of town's FTEs 1.05% Change FY2023 FY2024 FY2025 FY2024to Expenditures By Fund Actual Adopted Recommended FY2025 Airport Operating Fund $486,280 $647,162 $854,853 $207,691 Airport Capital Fund 1,298,664 7,690,523 13,936,232 6,245,709 Total Budget $1,784,944 $8,337,685 $14,791,085 $6,453,400 Change FY2023 FY2024 FY2025 FY2024to Expenditures by Category Actual Adopted Recommended FY2025 Personnel & Benefits $250,950 $324,362 $435,078 $1 10,716 Contracted Services 162,240 254,950 259,850 4,900 Operating Supplies & Equipment 55,301 67,850 76,925 9,075 Capital Outlay 1,316,453 7,690,523 14,019,232 6,328,709 Total Budget $1,784,944 $8,337,685 $14,791,085 $6,453,400 Budget Notes and Significant Changes 1 Personnel & Benefits - Increase is primarily attributed to a new Maintenance Associate II position and increases to health care contributions and for performance pay and other adjustments budgeted for fiscal year 2024-2025. 2 Increases to Contracted Services and Operating Supplies & Equipment include funding to equip the new position and also incremental operating costs, including higher fuel and insurance charges. 3 Capital Outlay - Increase is related to a combination of vehicle and equipment replacements for aging equipment to help with airport operations, and funding for a number of airport related capital projects including the continuation of the multi -year Control Tower project. (1) (2) (2) (3) Marana Town Council Sppgi,7 Meeting Agenda Packet Page 145 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spkgio Meeting Agenda Packet Page 146 of 216 April 22, 2024 CAPITAL IMPROVEMENT PLAN MARANA Marana Town Council Soji@ Meeting Agenda Packet Page 147 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spp2@ Meeting Agenda Packet Page 148 of 216 April 22, 2024 CAPITAL IMPROVEMENT PLAN Fiscal Year 2024 - 2025 Recommended Plan Overview The Fiscal Year 2024-2025 recommended Capital Improvement Plan (CIP) forecasts the Town's capital investments over a five-year period. Capital investments involve major Town projects that have at least a five year useful life and at least a $100,000 total project budget. The CIP is both a fiscal and planning device that allows the Town to inventory and monitor all capital project costs, funding sources, departmental responsibilities, and timing schedules. Each year the CIP is reviewed within the context of ongoing Town, county, state, and federal planning programs and policies as well as the Town's General and Strategic Plans. Capital improvements may include new construction or an expansion, upgrade, replacement, or other addition designed to improve, conserve, or maintain the value of Town assets or enhance service capacity and/or visual environment. At any given time, the Town has numerous capital projects in various stages that include the following: project planning, site selection, right-of-way acquisition, public hearing, utility relocation, site preparation, project agreement preparation, design, construction, and inspection. The first year of the CIP, along with any carry -forward of funds from the prior fiscal years, comprise the total budget for each CIP project beginning July 1 of the new fiscal year. The remaining four years of the CIP serve as a financial plan for capital investments. The five-year financial plan is reviewed and updated each year, and the Mayor and Council adopt the capital budget and the five-year financial plan after recommendations from staff and the public. The CIP committee met during the budget cycle to prioritize all requested CIP projects. The resulting recommendations were presented to the Town Council on February 15 and 16, 2024, at the Town Council retreat. Funding Sources The CIP presented incorporates a diverse financing plan. The plan not only utilizes development fees to ensure that new development is paying for cost associated with growth, but also includes funds from the General Fund that allow existing residents to contribute to the many projects that are planned. This is an important balance to maintain when a variety of projects are constructed which will benefit all residents of the community. Proceeds used for the various capital improvements projects may include: • Development related impact fees • Transportation sales tax funds (75% of the Town's construction sales tax dollars are dedicated for transportation improvements) • Intergovernmental sources including: State of Arizona, Pima Association of Governments (PAG), Regional Transportation Authority (RTA) • Water and sewer utility revenues • Water Infrastructure Financing Authority (WIFA) loans or other bond financing • Various grant and third -party contributions • General Fund revenues and reserves Marana Town Council S*211 Meeting Agenda Packet Page 149 of 216 April 22, 2024 As shown by the following chart, the largest single CIP funding source comes from Intergovernmental revenues in the amount of $154.1 million. They contain HURF and other agency type funds, including funding received from the State of Arizona to be used for the Tangerine Road widening project and from possible state and federal aviation capital improvement grants. Bond and loan proceeds are the second largest funding source at $52.3 million. The proceeds will help ensure the timely construction of several projects that have dedicated funding sources, including the half cent sales tax and impact fees, but lack the cash flow needed to complete the projects in the planned timeframe. Planned projects include the Marana Community Center and Aquatic Complex and the expansion and rehabilitation of critical water and sewer infrastructure projects, including potential water resource acquisitions. The Transportation Fund accounts for $44.8 million of capital project funding. This funding source normally provides revenues for the majority of the Town's road infrastructure projects and the reconstruction of neighborhood subdivisions. Developer Fees are another large source in the fiscal year 2024-2025 CIP at $36.5 million. These are impact fee revenues associated with construction and development of new or expanded road, park, water, and sewer related infrastructure. On October 19, 2021, the Town of Marana passed ordinance No. 2021.022, increasing the local sales tax rate from 2.0% to 2.5% to help fund the design and construction of the new Marana Community Center and Aquatic Complex. The Town has programmed $38.3 million for the fiscal year 2024-2025. Funding for the construction of this project will consist mostly of bond proceeds along with $3.4 million in anticipated sales taxes. 1 /2 Cent Sales Tax Fund, 3,404,001 , 1 % Transportation Fu 44,796,130 , 15`, Other, 513,289 , < 1 % Development Fees, 36,480,738 , 12% CIP Funding Sources $304.3 Million Bond/Loan Proceeds, r,') Wr) /'z 1 1707- itility Revenues, 4,857,760 , 2% General Fund, 7,881,090, 2% rgovernmental, 1,1 1 1,470 , 51 Marana Town Council S*22 Meeting Agenda Packet Page 150 of 216 April 22, 2024 Capital Improvement Plan Summary The cumulative five-year CIP for the Town of Marana totals $596.8 million from FY2025 through FY2029. The chart below shows the breakdown by CIP category for the five-year period with Road Infrastructure being the largest of the categories at $285.4 million, and Water related projects the second largest at $96.3 million. 5-Year CIP (FY2025-2029) $596.8 Million Airport, 78,347,232 , 13% Water Reclamation- 75,673,443 , 13% Water, 96,315,087 , 16 Buildings, 6,454,010, 1 % Parks & Public Goods, 54,578,239 , 9% ;.:. IIIIII frastructure, 285,389,454 , 48% The recommended fiscal year 2024-2025 CIP totals $304.3 million and is approximately 68% of the recommended annual budget. Road Infrastructure encompasses the largest portion at $168.3 million. Parks and Public Goods projects are the second largest at $51.5 million. A breakdown is shown below. FY2025 CIP by Category Airport, Buildings, $304.3 Million 13.936.232 . 4% 5,454,010 , 2% Water Reclam 26,482,523 , Water, 38,648,429 , 1 Parks & Public Goods, 1' 542,760 , 1776 Road Infrastructure, 168,261,155 , 55% A detailed summary of all CIP projects encompassed in the Town of Marana's five-year CIP program can be found in the following table. Marana Town Council S*253 Meeting Agenda Packet Page 151 of 216 April 22, 2024 FISCAL YEAR 2024-2025 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PLAN ADA Compliance Program 2024-2025,dMMt025-2026 dj, 226,212 200,000 20 200,000 200,000 200,000 1,026,212 Adonis Road Extension Phase 2 300,000 8,080,000 8,380,000 Air Commerce Way Monument 40,000 150,000 190,000 Airport Control Tower, Construction 11,100,000 1 1,100,000 Airport Control Tower, Design 1,276,061 1,276,061 Airport Control Tower, Ea 180,707 180,707 Airport Control Tower, Siting Study 35,031 35,031 Airport Drainage Study 450,000 450,000 Airport Master Plan Update 230,000 230,000 Airport NW PFAS Treatment 2,647,100 23,823,900 26,471,000 Airport Security Fence 330,000 330,000 AWOS Replacement 517,278 517,278 Barnett Channel 2,500,000 30,000,000 32,500,000 Barnett Channel, Tang Farms ConArch 1,188,000 1,188,000 B-Zone Booster and Transmission Line 381,002 4,032,276 4,413,278 B-Zone Reservoir 65,250 552,450 617,700 CAP Subcontract - NIA Reallocations 210,419 210,419 420,838 Clark Farms Sewer Interceptor 8,768,949 8,768,949 Continental Reserve 24-inch Tie-in 3,072,479 3,072,479 Court Room 2, Remodel 200,000 500,000 700,000 C-Zone Booster 192,188 1,627,187 1,819,375 East Apron Reconstr Ph-1, Construct 750,000 750,000 East Apron Reconstr Ph-2, Construct 570,000 570,000 El Rio Disc Golf 410,983 410,983 El Rio Preserve Expansion 1,235,479 1,235,479 El Rio Recreation Area Parking Lot 350,000 350,000 Hartman Booster Stn Electrical Upgrade 220,000 220,000 Heritage Park PFAS Treatment 1,321,300 11,891,700 13,213,000 Heritage Park Water Plant 631,482 5,012,382 5,643,864 Honea Heights Emergency Sewer Program 75,000 75,000 75,000 75,000 75,000 375,000 Honea Heights Park, East 1,357,433 1,357,433 1-10 Cortaro Rd TI 50,000,000 50,000,000 Ina Rd -Meredith BI, Median Modifications 550,000 550,000 Mandarina Community Park 350,000 350,000 Marana Channel Marana Community Center and Aquatic Complex 1,300,000 38,333,172 12,000,000 13,300,000 38,333,172 Marana Town Council S024 Meeting Agenda Packet Page 152 of 216 April 22, 2024 FISCAL YEAR 2024-2025 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PLAN Marano Gateway Monument Signage 400,000 025-2026 200,000 200,000 200,000 1,000,000 Marano Park PFAS Treatment 1,260,100 11,340,900 12,601,000, Marano Park Reservoir 2,908,331 2,908,331 Marano Park Well 1,056,379 1,056,379. Marano Public Safety Facility 513,289 513,289 Marano Rd Traffic Interchange 800,000 9,200,000 10,000,000 Marano SC Effluent Collection 500,000 1,171,138 1,671,138 Marano WRF, Screw Press 2 2,001,466 2,001,466 MMC Fiber Optic Upgrade 100,000 500,000 600,000 MMC Generator Upgrade 2,078,500 2,078,500 MMC HVAC Mechanical Systems Upgrade 1,213,010 1,213,010 MMC Reception Remodel 200,000 200,000 MOC Fleet Warehouse Roof, HVAC, Replacement 682,500 682,500 Moc Generator Replacement 600,000 600,000 MOC Security Walls, New Entry Gate 380,000 380,000 Moore Rd - 110, Traffic Interchange 7,000,000 7,000,000 Moore Rd Rehab, Sanders Rd to 1-10 700,000 700,000 New Renewable Water Resource Acquisition 3,004,997 971,176 3,976,173 North Marano Drainage Improvements 332,070 332,070 North Marano Pavement Rehab Phase 2 550,000 550,000 North Marano Sewer Interceptor 19,607,737 19,607,737 NW Recharge, Recovery, and Delivery System 17,504,850 17,504,850 Ora Mae Horn Park Remediation, PH 1 100,000 350,000 450,000 Ora Mae Horn Park Remediation, PH2 400,000 400,000 Picture Rocks Interconnect 1,615,118 1,615,118 Pines Settlement Repair, FY2023 66,574 66,574 Pioneer Well Electrical Upgrade 220,000 220,000 Pioneer Well PFAS Treatment 381,300 3,431,700 3,813,000 Recharge Basins Phase II 4,900,476 1,604,290 6,504,766 Rillito Vista Lift Station Upgrade 1,31 1,214 1,31 1,214 RWY 30 Safety Mitigate EA 230,000 230,000 RWY 30 Safety Mitigate EMAS, Design 5,000,000 5,000,000 RWY 3-21 Reconstruct, Design -Construct 4,700,000 4,700,000 RWY 3-21, TWY-B, Hang-6, Reconstruct, EA Saguaro Bloom Community Park, Ph-2 Saguaro Bloom Lift Station Pump Replacement 4,745,516 200,000 480,000 480,000 4,745,516 200,000 Marana Town Council S026 Meeting Agenda Packet Page 153 of 216 April 22, 2024 FISCAL YEAR 2024-2025 TOWN OF MARANA FIVE YEAR CAPITAL IMPROVEMENT PLAN Sanders Rd Drainage, Improvements Santa Cruz Sup At Calportland 2,500,000 209,846 025-2026 2026- 2,500,000 209,846 SCADA and Integrated Telemetry 483,798 483,798 Sewer Conveyance System Rehab 661,282 552,533 574,635 1,788,450 Stingray Sewer Interceptor 303,451 2,731,062 3,034,513 Tangerine Farms Rd Extension 2,799,943 19,248,299 22,048,242 Tangerine Rd Widening, Phase 2A 49,252,454 49,252,454 Tangerine Rd Widening, Phase 2B 48,000,000 48,000,000 Tangerine Sky Park, Phase 2 1,625,451 1,625,451 Tangerine TI Improvements 10,756,878 10,756,878 Taxiway A Reconstruction, MITL, Construction 9,400,000 9,400,000 Taxiway A Reconstruction, MITL, Design 960,000 960,000 Taxiway C Reconstruction, Construction 2,750,000 2,750,000 Taxiway C Reconstruction, Design 310,000 310,000 Twin Peaks Rd, Rattlesnake Pass Widening 43,371,094 43,371,094 TWY B, E, Lighting Upgrade, Construction 2,500,000 2,500,000 TWY B, E, Lighting Upgrade, Design 280,000 280,000 Water Line Replacements 90,000 120,000 120,000 120,000 120,000 570,000 Well Rehabilitation Program 110,000 140,000 140,000 140,000 140,000 670,000 West Apron Reconstruction Ph-1, Construct 2,100,000 2,100,000 West Apron Reconstruction Ph-1, Design 27,155 27,155 West Apron Reconstruction Ph-2, Construct 7,700,000 7,700,000 WRF Phase II 2,900,824 36,260,290 39,161,114 Grand Total 304,325,109 104,105,498 66,333,509 92,634,449 29,358,900 596,757,465 Marana Town Council S026 Meeting Agenda Packet Page 154 of 216 April 22, 2024 OPERATING CAPITAL AND PROJECTS MARANA Marana Town Council s027 Meeting Agenda Packet Page 155 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council SpP28 Meeting Agenda Packet Page 156 of 216 April 22, 2024 Operating Capital and Projects Operating capital and projects capture costs associated with the repair and maintenance of capital assets, replacement of equipment, studies, and all other project type costs that do not result in the acquisition or construction of a capital infrastructure asset. Recommended Operating Capital and Projects FBudget Town Manager Strategic Plan update 50,000 Website Implementation 20,000 Total for Town Manager $70,000 Human Resources Learning Management Software 100,000 Total for Human Resources $100,000 Finance New Software for Budget report 50,000 Total for Finance $50,000 Technology Services New Permitting/Licensing System 506,104 Data Storage array replacement 135,750 Network Management and Project Consulting Services & Upgrades 269,920 New Building Access Control System 500,000 PCWIN Maintenance Fees 219,564 Office Space remodel 50,000 Computer, Printer, Monitor, and equipment Replacements 175,375 Police Radio Replacements 700,000 Total for Technology Services $2,556,713 Development Services Master Plan Development- per 2040 General Plan 300,000 On Call 3rd Party reviews 50,000 Total for Development Services $350,000 Police Police Officers Unfunded Pension Liability extra payment (savings from FY2023) $6 million downpayment) 500,000 Body/Vehicle Camera Storage Solutions 351,263 Total for Police $851,263 Marana Town Council S*2@ Meeting Agenda Packet Page 157 of 216 April 22, 2024 Recommended Operating Capital and Projects Budget Public Works i Construction, Planning and Monitoring Software solution 400,000 Consulting Services for Grant Opportunities 75,000 MOC Siting Study 75,000 Senior Center Front Desk Replacement 35,000 MMC Server Room HVAC Upgrade - Buildings A & B 140,000 MOC Server Room HVAC Upgrade 35,000 Lighting Maintenance 35,000 Crossroads Park Building Insulation Upgrade 60,000 Total for Public Works $855,000 Parks and Recreation Replacement of Equipment and Small Vehicles for Parks properties 314,571 Light Pole Replacement 30,000 Parking Lot Treatment at San Lucas, Ora Mae Ham Parks 70,000 Total for Parks and Recreation $414,571 Water Fund Operating Rate & Fee Study 105,000 Risk and Resilience Assessment (half of total cost) 75,000 Total for Water Operating $180,000 Water Reclamation Fund Operating Sewer Master Plan Update 60,000 Clarifier Baffle Replacement 110,000 SCADA Master Plan 100,000 Risk and Resilience Assessment (half of total cost) 75,000 Spare IMLR Pump for Running Two Aeration Basins 25,000 Spare Blower 70,000 Total for Wastewater Operating $440,000 Airport Fund Operating Surveillance Cameras/Security 78,100 Zero Turn Blower 13,000 Total for Airport Operating $91,100 New Vehicle Purchases (Not part of replacement program) Vehicles for 3 Police Officers 281,670 Vehicle for Public Works Supervisor 64,200 Vehicle for Facilities Tech Positions 64,200 Total for New Vehicle Purchases $410,070 Marana Town Council Spk,I® Meeting Agenda Packet Page 158 of 216 April 22, 2024 Recommended Operating Capital and Projects Budget Vehicle Replacements* Unit 2010 - 2010 Ford F350 Crew Cab Long Bed 70,000 Unit 2011 - 2010 Ford F350 Crew Cab Long Bed 70,000 Unit 1011 - 2015 Ford Fusion Sedan 49,371 Unit 1013 - 2015 Chevrolet Tahoe PPV 97,705 Unit 1022 - 2015 Chevrolet Tahoe SSV 95,333 Unit 1027 - 2016 Chevrolet Impala 49,371 Unit 1030 - 2017 Chevrolet Impala 49,371 Unit 1032 - 2017 Chevrolet Tahoe SSV 95,333 Unit 2002 - 2008 Ford Explorer - Assigned to VIPS 51,000 Unit 2026 - 2012 Ford F150 (Water Reclamation) 62,000 Unit 2018 - 2012 Ford F350 Super Cab 4x4 Utility 104,500 Unit 2029 - 2013 Toyota Tacoma Extended Cab 4x4 52,800 Unit 280 - 2005 Ford F150 Super Cab (Airport) 65,000 Unit 2012 - 2010 Ford F450 (HURF) 104,200 Street Sweeper (HURF) 100,000 Unit 611 - 2005 Ford F650 Dump Truck (HURF) 143,500 Carry -forward purchases** Unit 578 - 2013 Chevrolet Caprice 97,705 Unit 581 - 2013 Chevrolet Caprice 97,705 Unit 582 - 2013 Chevrolet Caprice 97,705 Unit 591 - 2013 Chevrolet Tahoe 97,705 Unit 595 - 2014 Chevrolet Tahoe 97,705 Unit 596 - 2014 Chevrolet Tahoe 97,705 Unit 1014 - 2015 Chevrolet Tahoe 97,705 Unit 2056 - 2014 Ford F-150 Super Cab 54,906 Unit 579 - 2013 Chevrolet Caprice 97,705 F650 Super Cab (Water) 138,800 Costs for vehicles that have arrived, but not yet outfitted (Gen. Fund & Water) 387,448 Total for Vehicle Replacements $2,622,278 Grand Total $ 8,990,995 * Vehicle Replacements reflect the use of replacement dollars set aside in previous fiscal years and reflect the organization's commitment to ensuring employees have safe and reliable vehicles and equipment needed to provide a high level of service. "Some vehicle replacements presented above were scheduled for purchase in the prior year, but a shortage of vehicles will delay delivery by the manufacturer until fiscal year 2024-2025. Thus, the corresponding vehicles and updated budget amounts were carried forward to this year's proposed budget. Marana Town Council S*311 Meeting Agenda Packet Page 159 of 216 April 22, 2024 Capital Projects A complete list of the Town's five year Capital Improvement Plan is included in a different section of this document. The following projects and initiatives, being funded in part or in whole by the General Fund, are being considered in the 2024-2025 fiscal year budget process and are currently factored in when calculating the estimated ending fund balance for fiscal year 2024-2025. Many of these projects were included in the prior year budget and are being continued into the current year budget. Recommended budget MMC Reception area remodel Remodel front desk to accommodate additional staff and increase safety 200,000 Court Room 2, Remodel Desiqn Exr)and Court Room 2 200,000 El Rio Recreation Area Parking Lot To create additional parking at the El Rio Recreation area 145,763 Marana Gateway Monument Signage Create permanent structures at key Marana roadways and intersections 400,000 MMC Fiber Optic Upgrade Create redundancy for Town's network 100,000 Tangerine Sky Park, Phase 2 Expansion of the Park and parking lot 1,625,451 MOC Generator Replacement Replace and upgrade aging generator 600,000 MMC Generator Upgrade Replace and upgrade aging generator to provide coverage to all electrical systems 2,078,500 MOC Roof & HVAC Replacement Replace aging roof and HVAC equipment 682,500 MMC HVAC Mechanical Systems upgrade Replace and upgrade aging equipment - design 1,100,000 MOC Security Walls & New Entry Gate Security and safety improvements at the MOC 380,000 Ora Mae Ham Park Remediation Close out and secure existing old pool 100,000 Total for General Fund $7,612,214 * Some of the projects above started construction in fiscal year 2024 and will be completed in fiscal year 2024- 2025 or later. Thus, amounts presented above reflect estimates of budget appropriation that may be needed to finish the projects and may be adjusted further prior to the issuance of the final budget. Marana Town Council Spk92 Meeting Agenda Packet Page 160 of 216 April 22, 2024 CARRY FORWARD REQUESTS MARANA Marana Town Council S03.3 Meeting Agenda Packet Page 161 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spk,94 Meeting Agenda Packet Page 162 of 216 April 22, 2024 Carry Forward Requests The following items present select projects and purchases that were requested for carry forward into the fiscal year 2024-2025 budget. The amounts included within this section are projected carry forward, and only reflect the request to expend remaining budget approved in the prior fiscal year. Transportation related, infrastructure and impact fee funded projects are not included below. A complete list of the Town's five-year Capital Improvement Plan is included in a different section of this document. Carry Forward Requests - Updated Recommended budget Police Outfitting of vehicles for new positions in FY2024 225,000 Radios for officers and vehicles 81,807 Total for Police $306,807 Public Works MMC Generator upgrade 2,078,500 MOC Roof & HVAC Replacement 482,500 MOC Security Walls, New Entry Gate 380,000 Marana Gateway Monument Signage 200,000 MOC Generator Replacement 600,000 MMC Reception Area Remodel 200,000 Total for Public Works $3,941,000 Parks and Recreation Tangerine Sky Park, Phase 2 - Design 155,451 Total for Parks and Recreation $155,451 Development Services — 2024 General Plan Implementation 300,000 Total for Development Services $300,000 Technology Services New Permitting/Licensing System 506,104 Network upgrades (hardware) & Fiber optic redundancy project 201,420 Total for Technology Services $707,524 Vehicle Replacements Vehicles from the FY2024 planned replacements 1,127,244 Total for Vehicle Replacements $1,127,244 General Fund Total $6,538,026 Marana Town Council S*,96 Meeting Agenda Packet Page 163 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spkj@ Meeting Agenda Packet Page 164 of 216 April 22, 2024 AUTHORIZED PERSONNEL MARANA Marana Town Council Spk,lc7 Meeting Agenda Packet Page 165 of 216 April 22, 2024 THIS PAGE INTENTIONALLY LEFT BLANK Marana Town Council Spk,98 Meeting Agenda Packet Page 166 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 Adopted 2022 Actual 2023 Adopted 2023 Actual 2024 Adopted 2024 Estimated 2025 Adopted Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant to the Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Engineer 1.00 1.00 - - - - - Administrative Assistant 1.00 1.00 - - - - - Assistant to the Town Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Cultural Heritage Specialist - - - - 0.50 0.50 1.00 Communication and Marketing Division Communications Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Communications Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Graphics Designer 1.50 - - - - - - Senior Visual Communications Designer - - - - - 1.00 1.00 Visual Communications Designer - 1.50 2.50 2.50 2.50 1.50 2.00 Special Events Division Special Events Coordinator 1.00 - - - - - - Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Records Clerk 2.00 2.00 2.00 2.00 2.00 2.00 2.00 • • &r =� i ResourcesHuman Human Resources Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Human Resources Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Risk Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Organizational Development Manager - - - - 1.00 1.00 1.00 Sr. Human Resources Analyst 2.00 2.00 2.00 - - - - Senior Human Resources Generalist - - - 2.00 2.00 2.00 2.00 HRIS Administrator - - 1.00 - - - - Marana Town Council Spkj@ Meeting Agenda Packet Page 167 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted HRIS & Payroll Manager - - - 1.00 1.00 1.00 1.00 i Resources, continued HR Manager - - - - - - 1.00 Payroll Administrator - - - 1.00 1.00 1.00 1.00 Payroll Technician - - - 1.00 1.00 1.00 1.00 Human Resources Analyst 1.00 1.00 1.00 - - - - Human Resources Generalist - - - 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Safety Division Safety & Emergency Management Coordinator 1.00 1.00 1.00 - - - - Safety & Health Coordinator - - - 1.00 1.00 1.00 1.00 Safety Compliance Specialist - - 1.00 - - - - Safety & Health Specialist - - - 1.00 1.00 1.00 1.00 Finance Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Finance Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Revenue & Customer Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Budget Analyst 1.00 1.00 1.00 - - - - Budget Manager - - - 1.00 1.00 1.00 1.00 Payroll Administrator 1.00 1.00 1.00 - - - - Payroll Technician - - 1.00 - - - - Procurement Officer 1.00 1.00 1.00 1.00 1.00 2.00 2.00 Procurement Specialist - - 1.00 1.00 1.00 - - Financial Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Grants Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Accountant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Senior Accounting Associate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Accountant - - - - - - 1.00 Accounting Associate 0.75 0.75 1.00 1.00 1.00 1.00 1.00 License & Tax Specialist 1.00 1.00 1.00 1.00 1.00 1.00 2.00 Administrative Assistant - - - - - - - Marana Town Council Spli® Meeting Agenda Packet Page 168 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Asset Systems Manager - - - - - - - Customer Service Representative 2.00 2.00 3.00 - - - - Customer Service Specialist - - - 3.00 3.00 3.00 3.00 lAr"IM71. Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Assistant Town Attorney 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Legal,-. Assistant Town Attorney 1.00 2.00 2.00 1.00 1.00 1.00 1.00 Associate Town Attorney 1.00 - - 1.00 1.00 1.00 1.00 Paralegal 1.00 - - - - - - Senior Legal Assistant - 1.00 1.00 1.00 1.00 1.00 1.00 Legal Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Legal Document Specialist - - - - - 1.00 1.00 Legal Document Specialist 1.00 1.00 1.00 1.00 1.00 - - Senior Legal Specialist - - - - - 1.00 1.00 Legal Clerk 1.00 1.00 1.00 1.00 1.00 - - 1.00 Technology Technology Services Director 1.00 1.00 1.00 1.00 1.00 1.00 Technology Services Deputy Director - - 1.00 1.00 1.00 1.00 1.00 Technology Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Senior Network Administrator 1.00 2.00 2.00 1.00 1.00 1.00 1.00 Network Administrator 1.00 - - 1.00 1.00 1.00 1.00 Senior Software Developer - - - - 1.00 1.00 1.00 Software Developer 1.00 1.00 1.00 1.00 - - - Senior GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 GIS Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Analyst 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Technology Support Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Technology Support Specialist II 2.00 2.00 2.00 2.00 3.00 3.00 3.00 Marana Town Council SpIial Meeting Agenda Packet Page 169 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Technology Support Specialist I - - 1.00 1.00 1.00 1.00 2.00 Asset Systems Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Assets Coordinator - - - - - 1.00 1.00 Assets Coordinator 3.00 3.00 3.00 3.00 3.00 2.00 2.00 Marana Town Council SPM2 Meeting Agenda Packet Page 170 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 Adopted Actual Adopted Actual of Economic & Tourism Development Director of Economic &Tourism Development 1.00 1.00 1.00 1.00 Tourism & Marketing Manager 1.00 1.00 1.00 1.00 Tourism Marketing Specialist - - - - Economic Development Specialist 1.00 1.00 1.00 1.00 Graphics Designer 0.50 - - - Visual Communications Desianer - 0.50 0.50 0.50 2024 2024 2025 Adopted Estimated Adopted 1.00 1.00 1.00 1.00 1.00 1.00 - - 1.00 1.00 1.00 1.00 Community & Neighborhood Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Community Outreach Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Housing Rehabilitation Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Division Chief Code Enforcement & Animal Control Officer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Code Enforcement Officer 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Animal Services Division Animal Control Officer 3.00 3.00 3.60 3.60 3.60 3.60 3.60 1•• u u • .••• •••• r 1 1 1 1 1 1In-an 1. 1In-an in -an in -an • Development Services Administration Development Services Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Supervisor 1.00 - - - - - - Business Process Manager - - - - - 1.00 1.00 Development Services Analyst - 1.00 1.00 1.00 1.00 - - Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Safety Chief Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assistant Building Official 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Supervisor - - 1.00 1.00 1.00 1.00 1.00 Senior Plans Examiner 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Marana Town Council Spjif3 Meeting Agenda Packet Page 171 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Plans Examiner 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Building Inspector II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Development -. Building Inspector 1 2.00 3.00 3.00 3.00 3.00 3.00 3.00 Permit Clerk 1.00 - - - - - - Development Coordinator 2.00 - - - - - - Permit Technician - 3.00 3.00 3.00 3.00 3.00 5.00 Engineering Development Services Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Town Engineer - - - - - - - Floodplain Manager - - - 1.00 1.00 1.00 1.00 Engineering Deputy Director - - - - - - - Civil Engineer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Project Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Environmental Specialist - - 1.00 1.00 1.00 1.00 1.00 Senior Engineering Specialist - - - - - 1.00 1.00 Engineering Specialist 2.00 2.00 3.00 3.00 3.00 2.00 2.00 Development Engineering Division Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Development Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Real Property Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Real Property Coordinator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Executive Assistant 1.00 - - - - - - Planning Planning Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Development Coordinator - 1.00 1.00 1.00 1.00 1.00 1.00 Principal Planner - - - - - - - Senior Planner 5.00 5.00 5.00 5.00 5.00 5.00 5.00 . • Chief of Police 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Deputy Chief of Police 1.00 - - - - 1.00 1.00 Police Captain 1.00 2.00 2.00 2.00 2.00 2.00 2.00 Police Lieutenant 3.00 4.00 4.00 4.00 4.00 4.00 4.00 Marana Town Council SPI44 Meeting Agenda Packet Page 172 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Police Sergeant 14.00 14.00 15.00 15.00 15.00 15.00 15.00 Police Officer 70.00 70.00 73.00 73.00 78.00 77.00 80.00 continued Police Detective 5.00 5.00 7.00 7.00 7.00 7.00 7.00 Police Records Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Police Telecommunications Manager 1.00 - - - - - - Police Telecommunications Supervisor 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Dispatcher 13.00 13.00 13.00 13.00 13.00 13.00 14.00 Police Records Specialist 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Police Records Clerk 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Crime Scene Property & Evidence Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Property & Evidence Records Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Crime Analyst 1.00 - - - - - - Senior Crime Analyst - 1.00 1.00 1.00 1.00 1.00 1.00 Crime Scene Specialist 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Administrative Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Police Assets Coordinator - - - - 1.00 1.00 1.00 Customer Service Representative 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Customer Service Clerk - - - - - - - Executive Assistant - - - 1.00 - 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 - - Town Magistrate 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Operations Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Probation Monitor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Security Officer 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Court Collections Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Courtroom Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Marana Town Council SpJi6 Meeting Agenda Packet Page 173 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Courtroom Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Court Clerk 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Senior Court Clerk 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Administration Public Works Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Analyst - - - - 1.00 1.00 1.00 Fleet Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor - - - 1.00 1.00 1.00 1.00 Fleet Coordinator - - - - - - 1.00 Lead Fleet Technician 1.00 1.00 2.00 1.00 1.00 1.00 1.00 Fleet Technician II 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Fleet Technician 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Equipment Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Streets Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Traffic Technician I - - - - - - - Signs & Markings Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Signs & Marking Specialist 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor 1.00 2.00 2.00 2.00 2.00 2.00 3.00 Equipment Operator II 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Equipment Operator 1 3.00 3.00 3.00 3.00 3.00 3.00 3.00 Maintenance Associate 111 3.00 5.00 5.00 - - - - Public Works Maintenance Associate III - - - 5.00 5.00 5.00 5.00 Maintenance Associate 11 4.00 1.00 1.00 - - - - Public Works Maintenance Associate II - - - 1.00 1.00 1.00 1.00 Marana Town Council Spli@ Meeting Agenda Packet Page 174 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 Maintenance Associate 1 Public Works Maintenance Associate I Engineering Aide Senior Engineering Specialist Engineering Specialist Assets Coordinator 2022 Adopted 4.00 - 1.00 - 1.00 - 2022 Actual 4.00 - 1.00 1.00 - - 2023 Adopted 4.00 - 1.00 1.00 - - 2023 Actual - 4.00 1.00 1.00 - - 2024 Adopted - 4.00 1.00 1.00 - - 2024 Estimated - 4.00 - 1.00 1.00 - 2025 Adopted - 4.00 - 1.00 1.00 - Public Works, -. Facilities Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Public Works Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Facilities Tradesman 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Facilities Technician II 3.00 3.00 3.00 1.00 1.00 1.00 1.00 Facilities Specialist - - - 2.00 2.00 2.00 2.00 Facilities Technician 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Custodian II 1.00 - - - - - - Lead Custodian - 1.00 1.00 1.00 1.00 1.00 1.00 Custodian 1 3.00 - - - - - - Custodian - 3.00 3.00 3.00 4.00 4.00 4.00 Capital Improvement Program Town Engineer - - 1.00 - - - - CIP Engineering Division Manager 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Project Manager 3.00 3.00 4.00 4.00 4.00 4.00 4.00 CIP Process Analyst 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Senior Construction Inspector - - - - - 3.00 3.00 Construction Inspector 3.00 3.00 4.00 4.00 4.00 1.00 1.00 Senior Right of Way Inspector - - - - - 1.00 1.00 Right of Way Inspector 1.00 1.00 1.00 1.00 1.00 - - Project Coordinator - CIP 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Real Property Coordinator - - - - - - - Parks & Recreation Parks & Recreation Administration Parks and Recreation Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks and Recreation Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Marana Town Council SpJi,7 Meeting Agenda Packet Page 175 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Executive Assistant 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Business Process Manager 1.00 - - - - - - Business Process Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Supervisor (Special Events) - 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Division Superintendent - - - - 1.00 1.00 - Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks & Recreation, continued Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Division Superintendent 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Parks Maintenance Supervisor 4.00 4.00 4.00 4.00 4.00 4.00 4.00 Irrigation Control Specialist 2.00 - - - - - - Irrigation Control Technician - 2.00 3.00 3.00 3.00 3.00 3.00 Assets Coordinator - - - - - - - Maintenance Associate III 15.00 15.00 16.00 - - - - Parks and Recreation Lead Maintenance Associate - - - - - 5.00 5.00 Parks and Recreation Maintenance Associate III - - - 17.00 17.00 12.00 12.00 Maintenance Associate II 4.00 4.00 4.00 - - - - Parks and Recreation Maintenance Associate II - - - 4.00 5.00 5.00 5.00 Maintenance Associate 1 7.00 7.00 7.00 - - - - Parks and Recreation Maintenance Associate I - - - 5.00 5.00 5.00 5.00 Parks Project Specialist - - - 1.00 1.00 1.00 1.00 Community Center and Aquatics Division Superintendent - - - - - - 1.00 Operations Supervisor - - - - - - 1.00 Aquatic Maintenance Technician 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Facilities Technician II - - - - - - 1.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 7.00 Recreation Program Coordinator - - - - - - 2.00 Technology Support Specialist - - - - - - 1.00 Customer Service Representative - - - - - - 1.00 Custodian - - - - - - 4.00 Marana Town Council SpJ48 Meeting Agenda Packet Page 176 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Special Interests Division Customer Service Representative 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 2.00 2.00 2.00 Outdoor Division Recreation Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Recreation Programmer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Associate III 1.00 1.00 1.00 - - - - Parks and Recreation Maintenance Associate III - - - 1.00 2.00 2.00 2.00 Maintenance Associate 1 1.00 1.00 1.00 - - - - Parks and Recreation Maintenance Associate I - - - 1.00 - - - Marana Town Council Spli@ Meeting Agenda Packet Page 177 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Department Water Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Deputy Director 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Business Services Coordinator 1.00 - - - - - - Water Business Services Supervisor - 1.00 1.00 1.00 1.00 1.00 1.00 Water Business Services Analyst 1.00 - - - - - - Business Financial Manager - 1.00 1.00 1.00 1.00 1.00 1.00 Water Distribution Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Production Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Resource Coordinator 1.00 1.00 1.00 - - - - Water Resources Administrator - - - 1.00 1.00 1.00 1.00 Water Quality Supervisor 1.00 - - - - - - Chief Water Quality Operator - 1.00 1.00 1.00 1.00 1.00 1.00 Water Quality Specialist - - - 1.00 1.00 1.00 1.00 Water Quality Technician 2.00 2.00 3.00 2.00 2.00 2.00 2.00 Water Construction Inspector 1.00 1.00 1.00 1.00 2.00 1.00 1.00 Backflow Prevention Inspector - - - - - 1.00 1.00 Water Conservation Specialist - - 1.00 - - - - Water Conservation Analyst - - - 1.00 1.00 1.00 1.00 Facilities Tradesman 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Operator III 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Water Operator II 7.00 7.00 6.00 6.00 6.00 6.00 6.00 Water Operator 1 2.00 2.00 2.00 2.00 2.00 2.00 2.00 Civil Engineer 2.00 1.00 2.00 2.00 2.00 2.00 2.00 CIP Engineering Division Manager - 1.00 1.00 - - - - Water Engineering Manager - - - 1.00 1.00 1.00 1.00 Water Billing Specialist 2.60 2.60 3.00 3.00 3.00 3.00 4.00 SCADA Administrator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Technology Support Specialist 11 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Assets Coordinator - - - - - - - Executive Assistant 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Operations Manaqer 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Marana Town Council Sppq@ Meeting Agenda Packet Page 178 of 216 April 22, 2024 RECOMMENDED AUTHORIZED POSITION SCHEDULE FISCAL YEAR 2024-2025 2022 2022 2023 2023 2024 2024 2025 Adopted Actual Adopted Actual Adopted Estimated Adopted Water Reclamation Operations Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Chief Water Reclamation Operator 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Operator II 2.00 2.00 3.00 3.00 3.00 3.00 3.00 Water Reclamation Operator 1 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Water Reclamation Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Associate Water Reclamation Mechanic 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Airport Director Airport Manager 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Airport Operations Supervisor 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Administrative Assistant - - 1.00 1.00 1.00 1.00 1.00 Maintenance Associate III 1.00 1.00 1.00 1.00 1.00 1.00 1.00 Maintenance Associate II - - - - - - 1.00 Marana Town Council Spp,911 Meeting Agenda Packet Page 179 of 216 April 22, 2024 ' ► - T Aye -- - J.1t� r x :jti► ik► _ 1F . �r A Prot- 0 -- _ 40. lair! d. - r T - _� • ' � r <� i" �;•, µ_me �ll.>-, _ y s MAPANA AZ - Marana Municipal Complex'') 11555 W Civic Center Drive` _ — Marana, AZ 85653- N MaranaAZ.gov / (520) 382-1900-AiW - MANAGER'S RECOMMENDED BUDGET =-1Afi� � 1�? � y - • � _fir. ��, r. �" -y Ad� MARANA C, L yE` 4 24 25 ADUR / TEE • Accomplishments • Economic Outlook • Revenue Outlook • Budget Overview • Investment Summary • Selected Budget Summaries • Next Steps Marana Town Council Special Meeting Agenda Packet April 22, 2024 Overview Page 182 of �6 dedicated service We are dedicated to service excellence. MF7 teamwork T TIOI We trust and value each other. engaged innovation is We do what it takes to make the Town of Marana better. respect D 7i We treat everyone in our community (both employees and Strategic Plan V Marana is a trailblazing Vision community that raises the quality of life C, L YE` 4 24 2 5 { ',OUR bar for the best Mission Five -Star service for a thriving community Marana Town Council Special Meeting Agenda Packet Page 184 of 2i6 April 22, 2024 G P L yF 24 p 2 5 �� Completed Gladden Farms Dog Park Accomplishments Completed Gladden Farms Baseball & Softball Fields Completed Tortolita Preserve Trailhead Project Completed Design of Marana Community & Aquatic Center Marana Town Council Special Meeting Agenda Packet Page 185 of A April 22, 2024 G P L yF 24 p 2 5 �� Accomplishments Began construction of the Shared Use Path at CalPortland project MPD Awarded Re -Accreditation Certification from ALEAP Arizona Department of Water Resources granted the Town's DAWS modification application Water Conservation Plan nearing completion Marana Town Council Special Meeting Agenda Packet Page 186 of A April 22, 2024 G P L yF 24 p 2 5 �� Accomplishments Transportation Master Plan nearing completion Facilities Master Plan nearing completion Kicked -off Tourism Master Plan Launched new Discover Marana website Marana Town Council Special Meeting Agenda Packet April 22, 2024 Page 187 of 2716 FY2025 Manager's Recommended Budget G p► L kE, 4 24 125 LU 2T � y ��C ■ Manager's Recommended Budget - Complete Budget ■ General Fund ■ Special Revenue Funds ■ Capital Projects Funds (including impact fees) ■ Debt Service Funds ■ Internal Service Funds ■ Enterprise Funds ■ Special Taxing Districts Marana Town Council Special Meeting Agenda Packet Page 188 of 216 April 22, 2024 C, L YE` 4 24 2 5 1 ",OUR ECONOMIC OUTLOOK Marana Town Council Special Meeting Agenda Packet Page 189 of 216 April 22, 2024 /Y 2025 Economic Outlook • Revenue growth slowing 6.0% down but no trend yet 5.0% 4.0% • Income taxes lower by 7%- 3.0% 2.0% 15% in FY24, up by 0.5%-6% 1.0% in FY25 0.0% -1.0% • Supply disruptions continue -2.0% • Forecasting still uncertain -3.0% -4.0% C, L YE` 4 24 2 5 FAC Forecast - April 2024 Net % Revenue Growth 24 25 26 27 OJanuary ■April *Finance Advisory Committee (FAC), April 2024 meeting book Marana Town Council Special eeting Agenda Packet April 22, 2024 Page 190 JP6 G P L yF 24 p 2 5 �� F/Y 2025 Economic Outlook • National Unemployment Rate - 3.8% • National Inflation is "Sticky" - 3.5% • (from 9.1 % peak in June, 2022) • Retail sales reduced growth but still strong • Interest rate cuts (0-2 in 2024) • Fed - continues to keep a close eye on indicators • Housing affordability is low - not likely to improve • "Soft Landing" for the economy is still possible Marana Town Council Special Meeting Agenda Packet Page 191 J26 April 22, 2024 C, L YE` 4 24 2 5 1 ",OUR REVENUES OUTLOOK Marana Town Council Special Meeting Agenda Packet Page 192 A6 April 22, 2024 Sales Tax — General Fund Change from F/Y 2024 Budget: 0 0 H $50 o $45 $40 $35 $30 $25 $20 $15 $10 $5 24.4% or $8.6M Retail: 22.5% 0 Contracting: Utilities: 26.8% 0 Restaurant: _ $43.4 37.8 $34.0 $36.2 $31.0 $24.4 $44.1 $35.1 C,NL YE` 4 24 2 5 1 ",OUR 93.7% 23.4% $43.7 Actual Revenue Budgeted Revenue F/Y 2020-21 F/Y 2021-22Marana Town UX64;l 9�hg Agenda fjk1 t2023-24* F/Y 2024-25 Budgeted page 193 46 * Actuals Estimated April 22, 2024 State Shared Revenues Change from F/Y 2024 Budget: 0 0 H $30 0 $25 $20 $5 Shared Sales Tax: 2.2% Urban Revenue: 17.0% $21.3 $15.4 $16.5 $20.1 $13.0 $14.6 $_ L F/Y 2020-21 * Actuals Estimated 10. 1 % or -$2.6M ■ Auto Lieu: 10.3% $25.9 725.9 $23.3 Actual Revenue Budgeted Revenue I F/Y 2021-22Marana Town CUYI ,'�bF, lzr2ag Agenda PackF Y 2023-24* F/Y 2024-25 Budgeted Page 194 JA6 April 22, 2024 Licenses., Fees & Permits LPL YF 4 24 2 5 1 ",OUR Single Family Residence Building Permits by Fiscal Year (F/Y 2024 Budget: 600) 1,400 1,303 1,194 1,200 1,067 1,000 794 802 855 800 610 600 400 200 0 F/Y 2018 F/Y 2019 F/Y 2020 F/Y 2021 F/Y 2022 F/Y 2023 F/Y 2024* *Fiscal Year 2024 actual is estimated Marana Town Council Special Meeting Agenda Packet Page 195 JA6 April 22, 2024 Licenses., Fees & Permits Change from F/Y 2024 Budget: t 52.4% or $2.4M ■ SFR F/Y 2025 Budget: 1,061 $7.4 $4.6 $7.0 Actual Revenue Budgeted Revenue F/Y 2020-21 F/Y 2021-2022 F/Y 2022-23 F/Y 2023-24* F/Y 2024-25 Budgeted Marana Town Council Special Meeting Agenda Packet Page 196 JA6 April 22, 2024 * Actuals Estimated C, L YE` 4 24 2 5 1 ",OUR BUDGET OVERVIEW Marana Town Council Special Meeting Agenda Packet Page 197 J216 April 22, 2024 G P► L yF 24 p 2 5 �� Operating, 25% Manager's Recommended Budget Fiscal Expenditure by Category $446.1 Million Debt Se vice, 4% Capital Outlay, 71% Year 2024-2025 Overview Sales Tax, $62.6M, 20% Bonds/loan $37M, 12% Revenues $257.2 Million Intergovernmental, $161.5M, 51 % Uther, Charges for $19.2M, 6% Services, $15.9M, 5% !nses, rermits & Fees, $21.4M, 7% Marana Town Council Special Meeting Agenda Packet Page 198 J216 April 22, 2024 Manager's Recommended Budget Fiscal Year 2024-2025 Overview • Structurally balanced budget • Budget consistent with low growth expectations • Contingency = $5 million GNL kE, 4 24 125 LU 2T � y ��C Operating Budget by Line Item $110.4 Million Personnel and Benefits, $54M, 49% Operating Supplies & Equipment, $31 M, 28% Contracted Services, $25.4, 23% Marana Town Council Special Meeting Agenda Packet April 22, 2024 Page 199 of 2'16 F/Y 2025 Recommended Budget Summary F/Y 2024 Primary Entity Adopted General Fund $ 77,026,555 Special Revenue Funds 13,051,469 Capital Projects Funds 154,097,667 Debt Service Funds 6,247,451 Enterprise Funds 69,386,635 Internal Service Funds 5,696,168 Primary entity Component Units Special Districts Total 325,505,945 10,755,253 C, p► L kE, 4 24 125 LU 2T � y ��C F/Y 2025 Recommended $ Change % Change $ 84,852,810 $ 7,826,255 10.2% 12,924,416 (127,053) -1.0% 221,367,254 67,269,587 43.7% 9,087,464 2,840,013 45.5% 97,262,828 27,876,193 40.2% 6,21 1,485 515,317 9.0% 431,706,257 14,381,228 106,200,312 3,625,975 $ 336,261,198 $ 446,087,485 $ 109,826,287 32.6% 33.7% 32.77o Marana Town Council Special Meeting Agenda Packet Page 200 o4N April 22, 2024 G p► L kE, 4 24 in Included the Budget 25LU 2T � y ��C • Compensation adjustments and 31.5 new FTEs • Unfunded liability contribution for PD - $0.5 million • Capital projects - $304.3 million Marana Town Council Special Meeting Agenda Packet Page 201 o�2'16 April 22, 2024 G P L yF 24 p 2 5 �� 000°❑ v13 o °°°❑ ❑ 0 03 ❑❑ STRATEGIC POSITIONS RESOURCES & TOOLS Investments & Initiatives L J 1+1 CURRENT EMPLOYEES Marana Town Council Special Meeting Agenda Packet Page 202 04 6 April 22, 2024 G P L yF � 24 p LU Current Employees 25 BUR tE Compensation & Benefits adjustments - $4.3m • 4% merit based adjustment (pay grade updates) • Pension rate contributions - • PD Tier 1 and 2 - from 35.09% to 29.25% • Others - mostly slight decreases is 4.1 % increase for health care premiums • Increased uniform allowance for certain positions, on -call and shift differential pay • Increased benefits - parental leave, comp. time, HSA contributions Marana Town Council Special Meeting Agenda Packet Page 203 o�A6 April 22, 2024 G P L yF 24 p 2 5 �� 31.5 Total New FTEs - Strategic Positions $2.3M ($2.1 M in Gen. Fund) Working Position Title FTE Working Position Title FTE • Cultural Heritage Specialist 0.5 •Tech. Support Specialist II 1 • Police Officer 3 •Public Works Supervisor 1 • Dispatcher 1 •Fleet Coordinator 1 • Permit Technician 2 •Maintenance Associate II (Airport) 1 • Accountant 1 •Tourism Marketing Specialist 1 • License &Tax Specialist 1 •Water Billing Specialist 1 • Human Resources Manager 1 Marana Town Council Special Meeting Agenda Packet Page 204 o�:A6 April 22, 2024 G P L yF � 24 p Strategic Positions 25LU Community & Aquatics Center 16 FTEs Working Position Title FTE Working Position Title FTE • Operations Specialist 1 •Tech. Support Specialist II 1 • Recreation Programmer 6 •Custodian 4 • Recreation Program Coordinator 2 •Facilities Technician II 1 • Customer Service Specialist 1 ❖Lifeguards (16 - 48 part-time) ❖Rec. aides (up to 17 part-time) All positions above are only partially arTIdeduf,0jrF ti2K3125Packet Page 205o�A6 Resources & Tools G p► L kE, 4 24 125 LU 2T � y ��C Budgeted Expenditures $9.OM ($7.5M in Gen. Fund) • Vehicles &Equipment • New & replacement vehicles including delayed purchases • Projects • Technology projects (Permitting/Licensing software, radios, etc.) • Various master plan updates • Utility rate & fee study • Court Room 2, Remodel (design) • MMC & MOC facilities updates &repairs • Tangerine Sky Park, Phase 2 • EL Rio Preserve area projects Marana Town Council Special Meeting Agenda Packet Page 206 o�A6 April 22, 2024 C, L YE` 4 24 2 5 1 ",OUR BUDGET SUMMARIES Marana Town Council Special Meeting Agenda Packet Page 207 o�216 April 22, 2024 G P L yF 24 p 2 5 �� Category Revenue Expenditures* Transfers Out General Fund Budget Summary F/Y 2024 F/Y 2025 Budget Recommended $ Change % Change $ 69,786,496 $ 80,197,776 $ 10,41 1,280 14.9% 72,026,555 79,852,810 7,826,255 10.9% 4,516,981 6,199,246 1,682,265 37.2% Change in fund balance $ (6,757,040) $ (5,854,280) $ 902,760 -13.4% Expenditures • Personnel: 8.3% • Operating Supp & Equip: 423.9% • Contracted Services: 14.1 % • Capital Outlay: 9.0% • Transfers Out: 37.2% Marana Town Council Special Meeting Agenda Packet Page 208 A6 * Expenditures exclude contingency of $5 miIIibn2,2024 General Fund Reserves $120.0 $100.0 z O $80.0 $20.0 $14.6 $23.9 $1 1.2 $12.2 F/Y 2019 F/Y 2020 *Estimated based on projections 1 $59.9 $71.3 $42.7 0 $1 1.2 $13.4 $18.8 F/Y 2021 F/Y 2022 F/Y 2023 Target Reserve Available Marana Town Council Special Meeting Agenda Packet April 22, 2024 $91.1 $78.3 $17.4 $20.0 F/Y 2024 F/Y2025* Page 209 1416 G P L yF 24 p 2 5 �� Category Revenue F/Y 2024 Budget $ 1,450,000 Bed Tax Fund Budget Summary F/Y 2025 Recommended $ Change $ 1,600,000 $ 150,000 Expenditures 1,950,000 2,140,663 190,663 Change in fund balance $ (500,000) $ (540,663) $ (40,663) Revenue • Sales: 10.3% Change 10.3% Expenditures • Personnel: 54.0% • Contracted Services: 16.8% • Operating Supp & Equip: 9.0% Marana Town Council Special Meeting Agenda Packet April 22, 2024 Page 210 A HURF Fund Budget Summary Category Revenue F/Y 2024 Budget $ 5,079,784 F/Y 2025 Recommended $ 4,991,037 $ Change $ (88,747) Expenditures 6,765,028 6,243,633 (521,395) Change in fund balance $ (1,685,244) $ (1,252,596) $ 432,648 Revenue • Intergovernmental: Expenditures C, p► L kE, 4 24 125 LU 2T � y ��C Change -1.7% -7.7% -25.7% 1.7% • Contracted Services: 10.2% • Operating Supp. & Equip: 18.3% • Capital Outlay: 6.9% Marana Town Council Special Meeting Agenda Packet April 22, 2024 Page 211 o�A 6 G P L yF � 24 Water Operating Fund Budget Summary 25LU F/Y 2024 F/Y 2025 Category Budget Recommended $ Change % Change Revenue $ 9,478,546 $ 10,500,092 $ 1,021,546 10.8% Expenditures 10,301,621 11,141,976 840,355 8.2% Transfers In 1,208,373 1,254,216 45,843 3.8% Transfers Out 3,153,585 3,453,062 299,477 9.5% Change in fund balance $ (2,768,287) $ (2,840,730) $ (72,443) 2.6% Revenue Expenditures • Charges for Services: 12.3% • Personnel: 6.9% • Contracted Services: v 2.6% • Oper. Supp. & Equip: 18.3% Marana Town Council Specia we Page 212 A6 April 22,204 1pWtalOutla :220% Wastewater Operating Fund Budget Summary Cateao Revenue Expenditures Transfers In Transfers Out Change in fund balance Revenue • Charges for Services: F/Y 2024 Budget $ 3,238,055 3,531,314 809,070 2,137,575 F/Y 2025 Recommended $ 3,775,211 3,71 1,065 2,864,730 1,847,932 $ Change $ 537,156 2,179, 751 2,055,660 (289,643 $ (1,621,764) $ (919,056) $ 702,708 Expenditures 18.7% • Personnel: 8.1 % C, p► L kE, 4 24 125 LU 2T � y ��C • Contracted Services: 24.3% Change 16.6% 61.7% 254.1 -13.6% -43.3% • Oper. Supp. & Equip: 32.6% Marana Town Council Special Meeting Agenda Packet Page 213 o�A6 April 22, W24 Debt Service: 184 .4% G P L yF 24 p 2 5 �� Category Revenue Expenditures Transfers In Change in fund balance Revenue • Charges for Services: Airport Operating Fund Budget Summary F/Y 2024 Budget $ 349,672 647,162 297,490 F/Y 2025 Recommended $ 370,551 854,853 484,302 Expenditures $ Change $ 20,879 207,691 186,812 6.0% • Personnel: 34.1 % • Capital Outlay: $83,000 Marana Town Council Special Meeting Agenda Packet April 22, 2024 Change 6.0% 32.1 62.8% Page 214 o�A6 Next Steps Stage in Budget Dates: Task Description Process May 21, 2024 June 18, 2024 Approving Approving Council Adoption of Tentative Budget Council Adoption of Final Budget Marana Town Council Special Meeting Agenda Packet Page 215 o�A6 April 22, 2024 THANK YOU ?sire tac w - , a .47 y - r �+ i f �• % .. ,� 1-,�i".• � r� �' ,� - � F. ••- �~�� _ram .... � _•.� v r_ 4i Ad� MARANA