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HomeMy WebLinkAbout05-07-2024 Regular Council Meeting Summary Minutes .z46, MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, May 7, 2024, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Town Clerk to call the roll. Council Member Ziegler was absent. All other Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Mayor Honea asked for a motion to approve the agenda. Vice Mayor Post moved to approve the agenda as presented. Council Member Kai seconded the motion. Motion passed, 6-0. Council Regular Meeting Summary Minutes May 7,2024 Page 1 of 6 CALL TO THE PUBLIC Town Clerk/ Assistant Town Attorney David Udall noted that the Town received a letter from the Tortolita Alliance related to Item A2 and that copies were distributed to Council Members on the dais. PROCLAMATIONS P1 Proclamation Recognizing Officer Robert Santos (David L. Udall) Mr. Udall read the proclamation as Mayor Honea presented it to its recipient. MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Officer said Arizona Department of Transportation(ADOT) personnel were doing a great job cleaning up the interstate and requested that the Town find a way to give them accolades for doing so. Mayor Honea commented on an Environmental Protection Agency (EPA) event related to PFAS recently hosted at one of the Town's water treatment facilities and on upcoming events this week related to electric cooperatives, RTA Next, and a Marana Police Department award ceremony. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Deputy Town Manager Erik Montague said the Town issued 110 single-family residential permits in April. Last April, there were 66 total permits issued. He provided an update on the construction of the Marana Community and Aquatics Center and maintenance of the Marana pool. He said the Town partnered with other groups in moving barbed wire fence at the Tortolita Preserve and that the Town recently celebrated its ninth annual Arbor Day. He also commented on the EPA event and said the Town's water treatment facilities are state-of-the-art. PRESENTATIONS CONSENT AGENDA C1 Resolution No. 2024-036: Relating to the Police Department; exempting undercover vehicles used by the Marana Police Department in felony investigations or activities of a confidential nature from Arizona state laws related to the designation of Council Regular Meeting Summary Minutes May 7,2024 Page 2 of 6 political subdivision motor vehicles; authorizing the Chief of Police to renew existing vehicle registrations for these undercover police vehicles and to obtain vehicle registrations for new undercover vehicles to be used in felony investigations or activities of a confidential nature (Libby Shelton) C2 Resolution No. 2024-038: Relating to the Police Department; approving and authorizing the Town Manager to execute a High Intensity Drug Trafficking Area (HIDTA) Grant Agreement between the City of Tucson (COT) and the Town of Marana to receive funding under COT Grant Number HT-24-2930 (Melissa Weimer) C3 Resolution No. 2024-039: Relating to Public Works; authorizing the Town Manager to sign all documents and do all other things necessary or prudent to obtain land use rights from the Central Arizona Project (CAP) needed for Town Capital Improvement Program(CIP) projects (Jane Fairall) C4 Approval of Regular Council Meeting Summary Minutes of April 16, 2024 and approval of Special Council Meeting Summary Minutes of April 22,2024 (David L.Udall) Council Member Comerford moved to approve the consent agenda. Council Member Craig seconded the motion. Motion passed, 6-0. LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2024-041: Relating to Real Estate;vacating unneeded public right- of-way located south of the existing cul-de-sac at Romero Pools Place and authorizing the Town Engineer to sign a quit claim deed of abandonment for the unneeded right-of-way in favor of Loyal A. Mehrhoff and Peggy Oyama (George Cardieri) Real Property Manager George Car i ri presented on this item. Maps related to the presentation are on file with the Town Clerk's Office. Mr. Cardieri explained that early last year, property owners Loyal A. Mehrhoff and Peggy Oyama requested Town approval to make improvements to their existing driveway,which turned out to be in the Towri s right-of-way. Town staff subsequently determined that abandoning the involved portion of right-of-way was the best way to proceed. He said that staff went through a due diligence process and now recommended that the portion of right-of-way be abandoned. Mr. Cardieri answered a clarifying question during the presentation. Council Regular Meeting Summary Minutes May 7,2024 Page 3 of 6 Vice Mayor Post moved to adopt Resolution No. 2024-041. Council Member Comerford seconded the motion. Motion passed, 6-0. A2 Resolution No. 2024-042: Relating to Water; adopting the Town of Marana Water Conservation Rebates Policy (Ding Luo) Water Resources Administrator Asia Philbin and Water Conservation Analyst Karn Boyce presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Also on file with the Town Clerk is a letter received from the Tortolita Alliance related to this item. For more detail regarding the presentation,including tables, timelines, and next steps, please see the presentation slides. Clarifying questions were asked and answered during the presentation. Ms. Philbin began the presentation and provided an overview of customer rebates designed to conserve water and a history of the Town's exploration of rebate program since April 2023. Ms. Boyce presented on the pilot rebate program grant, including on the program's cost breakdowns, and on the proposed rebates policy. She also provided an overview on the policy workflow, which is depicted in the presentation slides. Ms. Philbin discussed the rebate program's decision framework table, as outlined in the slides. Council Member Kai asked how many water meters would be replaced under this program. Ms. Philbin said around 200 would be replaced under the grant program, but that the intention is to replace all customer meters eventually. Council Member Craig asked if a determination has been made regarding what the rebates would be used for. Ms.Philbin said that the Town's grant proposal included low- flow toilets, irrigation controllers, and water harvesting, but that the Town was not necessarily limited to those items under the terms of the grant. Council Member Kai moved to adopt Resolution No.2024-042. Vice Mayor Post seconded the motion. Motion passed, 6-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION Council Regular Meeting Summary Minutes May 7,2024 Page 4 of 6 D1 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Towri s Marana Current and Proposed Projects internet site (Jason Angell) Development Services Director Jason Angell provided an update on public and private projects and development applications in the Town, as currently listed on the following website: https://experience.arcgis.com/experience/9bcda179c412496a8be2a5af29727745/ During the presentation, Mr. Angell answered questions about the various projects. D2 Relating to Legislation and Government Actions; discussion and possible action or direction regarding all pending state, federal, and local legislation/government actions and on recent and upcoming meetings of other governmental bodies (Terry Rozema) Mr. Montague said there was not much activity at the Legislature on bills or on the state budget. Mayor Honea commented that the two water-related bills appear to have support and would benefit the Town if they end up moving forward. D3 Relating to Budget; discussion, direction, and possible action regarding development of the fiscal year 2024/2025 budget, including proposed budget initiatives and expenditures (Terry Rozema) Mr.Montague said this was the Council's opportunity to provide feedback for next fiscal year's budget. Council Member Comerford requested that the Town look into giving Town employees paid time off for the week in between the Christmas and New Years holidays.Vice Mayor Post asked Council Member Comerford clarifying questions regarding her vision for how the proposed time off would work. He commented that employees required to work on the week in between Christmas and New Years would be required to be paid double time or time-and-a-half due to those days being deemed holidays.He said it could impose a serious financial burden on the Town. Council Member Comerford said she didn't think it would be a major expense for the Town. Council Regular Meeting Summary Minutes May 7,2024 Page 5 of 6 Mr. Montague said Town staff is in the process of reviewing and evaluating Council Member Comerford's proposal and will bring forward an analysis for review when it is ready. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Mayor Honea asked for future agenda items. There were no future agenda items. ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post moved to adjourn the meeting. Council Member Officer seconded the motion. Motion passed, 6-0. Meeting adjourned at 6:49 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the regular Town Council meeting held on May 7, 2024. I further certify that a quorum was present. David L. Udall, Town Clerk 40641 MARANA AZ ESTABLISHED 14t, Council Regular Meeting Summary Minutes May 7,2024 Page 6 of 6