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HomeMy WebLinkAbout08-13-2024 Special Council Meeting Summary Minutes Ad6, MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL SPECIAL COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Second Floor Conference Center, August 13, 2024, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:00 PM and directed the Town Clerk to call the roll. All Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Council Member Ziegler moved to approve the agenda as presented. Council Member Craig seconded the motion. Motion passed, 7-0 COUNCIL ACTION Al Resolution No.2024-075: Relating to Elections;declaring and adopting the results of the Town of Marana primary election held on July 30, 2024; certifying the facts requiring an automatic recount of the July 30, 2024 election to the Pima County Superior Special Council Meeting Summary Minutes August 13,2024 Page 1 of 6 Court; authorizing the filing of a petition in Pima County Superior Court for an order requiring the recount (David L. Udall and Jane Fairall) Town Clerk/Assistant Town Attorney David Udall presented on this item. Mr. Udall said that under Arizona law, the Town is required to enter on the record the official canvass of the votes of the July 30,2024 primary election. He said the official canvass was included in the agenda materials accompanying this item, along with a resolution declaring the election results as follows: • For the office of Mayor - Ed Honea • For the first of two offices of Council Member - Patrick Cavanaugh Regarding the second Council Member office, because the margin of the votes cast between Roxanne Ziegler and Melissa Zupi was within one-half of one percent of the total number of votes cast for both candidates for that seat, Arizona law requires an automatic recount. Mr. Udall said that, if approved, the resolution accompanying this item will declare and adopt the results of the 2024 primary election, certify the facts requiring an automatic recount to the Pima County Superior Court, and authorize the Towri s Legal Department to file a recount petition in Superior Court. Vice Mayor Post moved to adopt Resolution No. 2024-075. Council Member Comerford seconded the motion. Motion passed, 7-0. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Relating to Parks and Recreation; presentation, discussion and possible action regarding proposed fees for use of the Marana Community and Aquatic Center. Town Manager Terry Rozema introduced this item and its presenters. He said Town staff has taken the feedback provided by the Council from various discussions and incorporated it into the fee proposals presented at this meeting. He said one of the considerations suggested was cost recovery, but he said as they looked at other jurisdictions,he asked staff to instead focus on what would be a reasonable cost to Town residents. He said cost recovery did not depend on the amount of the fee so much as the number of people that come to use the facility, and that the number of memberships mattered more for cost recovery as a result. Parks and Recreation Director Jim Conroy, Deputy Parks and Recreation Director Wayne Barnett, and Aquatics Superintendent Brandon Laue then presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. The presentation included images of the facility and tables outlining the proposed fees,along Special Council Meeting Summary Minutes August 13,2024 Page 2 of 6 with tables comparing the proposed fees to other jurisdictions. For detailed information regarding the presentation of the proposed fees, please see the presentation slides. Clarifying questions were asked and answered during the presentation, and general discussion amongst the Council and staff ensued as follows: • As the presenters reviewed the fee tables, they highlighted the following: o This facility is a unique facility. o Marana zip codes and immediately adjacent zip codes would qualify for the proposed residential rate. o The reason for the higher rental fee for all courts in the gymnasium was due to the fact that the entire gym would be unavailable to other residents during the rental time. Similar reasoning supported the proposed fee for renting out the whole pool. o The reasoning behind the higher after-hours rental fee is due to the need to have staff stay after hours for the event. • Council Member Comerford asked what the minimum age was for a minor to enter the facility unaccompanied. Mr. Barnett said the minimum age was 13. • Council Member Kai asked if the community room would have kitchen facilities. Mr. Barnett said there would be a small warming kitchen. • Council Member Comerford asked if there are separate entrances for after-hours facilities so people don't need to come through the main entrance. Mr.Barnett said there are, but that they prefer people to come through the main entrance so staff can know who is coming in and out of the building. • Council Member Craig asked if staff anticipated a lot of youth renting out the whole pool facility. Mr. Laue said the pool was a popular amenity,but that it was also seasonal. Mr.Conroy explained that the Town would need to be strategic and careful about balancing renting out the facility with protecting hours for use by all residents. • Council Member Comerford asked about rentals to the local swim team. Mr.Laue said the aquatics facility could be partitioned so that the competition pool could be rented separately while the recreational pool remained open to the public (or was separately rented, and vice versa). Council Member Comerford asked if the swim team would be able to afford the cost if they had to rent out the pool for ten Special Council Meeting Summary Minutes August 13,2024 Page 3 of 6 to twelve hours per day. Mr. Conroy said that was another area that needed careful balancing. • Council Member Ziegler complemented the presenters and said she was excited to see the proposed rates. She said staff has done an excellent job at keeping the rates low. She asked if there would be a veterans discount or other veteran benefits. She also recommended that members of MPOA and the Police Department be able to use the facility at no charge, and recommended that Town employees have a time in which they could go to the facility at no charge. Mr. Rozema said staff would look into a veterans benefit. He said that making the facility available to employees (individually, not including their families) for free was one of the considerations of staff and requested feedback from the Council on that. o Council Member Ziegler and Council Member Craig said they were in favor of individual employees (which would include the Police Department) getting in for free. • Mayor Honea expressed concern with the possibility of private sector companies renting all three basketball courts for sports tournaments in which they would make a lot of money at the expense of the residents of the Town. Mr. Conroy said the Town has experience with dealing with those concerns with regard to the baseball fields and said it is something staff aggressively monitors. • Mayor Honea said the Town should prioritize its own residents and those adjacent to Marana. • Council Member Comerford said the Town used to do holiday parties and said employees could again have holiday parties in the community room.She also said the child watch was a good amenity because it allows single parents to enjoy the facility. Mr. Rozema summarized the feedback from the Council and said he believed there was a consensus among the Council to move forward with the proposed fees, including free access for Town employees but not their families. He said staff would look into veteran benefits. There was a consensus among the Council. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. Special Council Meeting Summary Minutes August 13,2024 Page 4 of 6 Mayor Honea asked for a motion to go into executive session. Council Member Craig so moved. Council Member Kai seconded the motion. Motion passed, 7-0. [An executive session was held on Item E2, beginning at 7:10 PM.] El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). E2 Executive session pursuant to A.R.S. § 38-431.03(A)(4) & (7) for discussion or consultation with the Town's attorneys and representatives in order to consider the Town's position and instruct its attorneys and representatives regarding the Town's position regarding ongoing negotiations and options related to the Master Development Lease Agreement between the Town and Pima Aviation for the lease of real property located at the Marana Regional Airport. [The executive session concluded at 7:38 PM.] FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Mayor Honea asked for future agenda items. There were no future agenda items. ADJOURNMENT Mayor Honea asked for a motion to adjourn. [Note Council Members Comerford, Kai, and Ziegler had not yet returned from executive session when the motion to adjourn was made. A quorum was still present.] Vice Mayor Post moved to adjourn the meeting. Council Member Craig seconded the motion. Motion passed, 4-0. The meeting was adjourned at 7:38 PM. Special Council Meeting Summary Minutes August 13,2024 Page 5 of 6 CERTIFICATION I hereby certify that the forgoing are the true and correct minutes of the Marana Town Council Special Meeting held on August 13, 2024. I further certify that a quorum was present. David L. Udall, Town Clerk ate°661, MARANA AZ ESTABLISHED 1977 Special Council Meeting Summary Minutes August 13,2024 Page 6 of 6