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Home My WebLink About10-01-2024 Regular Council Meeting Summary MinutesMARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, October 1, 2024, at or after 6:00 PM Ed Honea, Mayor Jon Post, Vice Mayor Patti Comerford, Council Member Jackie Craig, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler, Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:03 PM and directed the Town Clerk to call the roll. All Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Mayor Honea asked for a motion to approve the agenda. Council Member Ziegler moved to approve the agenda. Council Member Officer seconded the motion. Motion passed, 7-0. CALL TO THE PUBLIC Ms. Mikail Roberts addressed the Council. She said she was running for a position on the Marana Unified School District Board, outlined her reasons for running for the office, discussed her qualifications, and highlighted her priorities as a candidate. Council Regular Meeting Summary Minutes October 1, 2024 Page 1 of 8 PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Mayor Honea attended a Blue Mass blessing on the Town's police officers at Saint Christopher Catholic Church and recently met with the Mayors of Oro Valley and Sahuarita and Mr. Farhad Moghimi with the Pima Association of Governments regarding RTA Next. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Town Manager Terry Rozema said there were 67 single-family residential permits issued for the month of September. Last September, there were 93 permits issued. He provided a construction update on the Community Center and Aquatics Facility and said the Town's Parks and Recreation Department held its first Youth Advisory Council. He reminded the council of the upcoming Fall Festival event on October 12 and introduced the Town's new Water Director, Heidi Lasham, who introduced herself to the Council. PRESENTATIONS P1 Relating to Community Services; presentation from a representative of the Marana Food Bank and Community Resource Center (MFB-CRC) providing an update on recent MFB-CRC activity (Terry S. Rozema) Mr. Rozema introduced this item and introduced Mr. Carlos Valles and Ms. Roberta Lopez -Suter, representatives of the MFB-CRC, who presented on this item. They provided an overview of the history and work of the food bank and thanked the Council for the support the food bank has received. A copy of the presentation slides is on file with the Town Clerk's Office. For more information, please see the presentation slides. Clarifying questions were asked and answered during the presentation. Mayor Honea said he was going to purchase an electric forklift for the food bank, but that Trico Electric recently purchased one for it. Council Member Comerford thanked the representatives for the work they do and said she was looking forward to the future. She recommended donations to the food bank for their building. CONSENT AGENDA Council Regular Meeting Summary Minutes October 1, 2024 Page 2 of 8 C1 Ordinance No. 2024.020: Relating to Animal Control; adopting revisions to Marana Town Code Title 6 (Animal Control), revising section 6-1-1 (Definitions) to revise definitions for "at large" and "leash" or "lead"; revising section 6-4-1 (Dogs at large prohibited; exceptions; classification) to incorporate revised definitions; and designating an effective date (Libby Shelton) C2 Resolution No. 2024-085: Relating to Development; approving the final plat for Village II of Linda Vista Village, Lots 1-93 and Common Areas "A" (#3-5, #7), "B" (#1, #2), "C" (#1), "D" (#5, #6, #8-#10, #12, #19), "E" (#3, #4), and "G" (#9-#21, #39-#40) & "H" (#3, #5-#7) & Block V of Linda Vista Village, located south of Linda Vista Boulevard, approximately 0.5 miles east of Twin Peaks Road (Scott Radden) C3 Resolution No. 2024-086: Relating to Development; approving the final plat for Bridle Bit Ranch LLC, Lots 1-4, generally located west of Clyde Place and south of Berry Street within portions of Section 19, Township 11 South and Range 11 East (Scott Radden) C4 Resolution No. 2024-087: Relating to the Police Department; approving and ratifying the signature of the Chief of Police on the Memorandum of Understanding between Arizona Department of Public Safety and Marana Police Department regarding provision of alias social security numbers (SSN) (Libby Shelton) C5 Resolution No. 2024-088: Relating to Public Works; approving and authorizing the Mayor to sign a public improvement participation agreement with TKC Marana, LLC for the construction of a traffic signal and roadway improvements as part of the Tangerine Road widening project Phase 2A (Jane Fairall) C6 Resolution No. 2024-089: Relating to Water; approving and authorizing the Mayor to sign the Second Amendment to Town of Marana Agreement for Construction of Water Facilities Under Private Contract for Twin Peaks Crossings (David L. Udall) C7 Relating to Procurement; approving a change order to the contract with Westland Engineering and Environmental Services in the amount of $59,588 for the Marana Park Reservoir project (WT046); and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Stephen Dean) C8 Approval of Special Council Meeting/ Retreat Summary Minutes of September 10, 2024, and approval of Regular Council Meeting Summary Minutes of September 17, 2024 (David L. Udall) Vice Mayor Post moved to approve the consent agenda. Council Member Ziegler seconded the motion. Motion passed, 7-0. Council Regular Meeting Summary Minutes October 1, 2024 Page 3 of 8 LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al Resolution No. 2024-090: Relating to Community Facility Districts; consideration and possible adoption of a resolution ordering and declaring formation of Mandarina Community Facilities District (Yiannis Kalaitzidis) Finance Director Yiannis Kalaitzidis presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Kalaitzidis said the Town has received an application requesting the formation of the Marana Community Facilities District (CFD). He explained that the Council was not required to approve the submitted application but said that if it did not approve the application, it would need to submit its reasoning to the applicant in writing along with specific recommended changes needed for the application to be approved. He provided an overview of the Marana development and the infrastructure already installed, went over the makeup of the development in the District, and discussed the summary points of the application for formation of the District, which can be viewed in the presentation slides. For detailed information regarding the presentation, please see the slides. Clarifying questions were asked and answered during the presentation. Council Member Craig said the $350,000.00 letter of credit requirement seemed insufficient. Mr. Kalaitzidis explained that the letter of credit was intended to cover the operations of the District and was unrelated to future debt requested by the District. He said prior letters of credit for CFDs were $100,000.00. Mayor Honea said at buildout, the District would support $15 million in debt and asked why a $50 million debt authorization ceiling was set to support that amount of debt. Mr. Kalaitzidis said that there is a 25-year period in which the developer can submit what they wish to be reimbursed on. He said the ceiling provided flexibility and could be compared to a credit limit, but one that will not be used it not supported by the property taxes generated within the district. He said the Board always gets to make the final decision on issuing new debt to acquire eligible infrastructure, and therefore, even though the debt authorization limit is high, the actual issuance of debt is within the Board's control. Mayor Honea reaffirmed the Board had control, and that the concept was to keep the target tax rate of $2.50 intact. He said prior CFDs had standby contribution agreements to help preserve the target tax rate and asked if something like that was needed here. Council Regular Meeting Summary Minutes October 1, 2024 Page 4 of 8 Mr. Kalaitzidis explained how the standby contribution agreement was needed for the Gladden Farms CFD and said the determination as to whether standby contribution agreements or other protections, such as letters of credit, are needed occurs at the time of bond issuance. Council Member Ziegler recommended adding language to the development agreement regarding standby contribution agreements. Mr. Paul Gales, the Towri s outside bond counsel with Greenberg Traurig LLP, explained that such language could be included in the CFD development agreement that governs how the CFD operates. He said the language was not in the current draft of the agreement now, but that it could be added before it is finalized. Council Member Ziegler said she would like to see the language in the development agreement. She commented that the Town has done very well with its CFDs. She said her main concern was that many homeowners don't know about CFDs or what they are and recommended the District Board provide a class or provide some other method to educate residents about CFDs. Vice Mayor Post moved to adopt Resolution No. 2024-090. Council Member Ziegler seconded the motion. Motion passed, 7-0. ITEMS FOR DISCUSSION/ POSSIBLE ACTION D1 Motion to Reconsider the Town Council's September 3, 2024 vote on Resolution No. 2024-083, relating to approval and adoption of the Marana Transportation Master Plan (Councilmember Patti Comerford, Councilmember Herb Kai) Council Member Kai moved to reconsider Resolution No. 2024-083, which was originally decided on September 3, 2024 with council Member Kai being on the prevailing side of that decision. Council Member Comerford seconded the motion. Motion passed, 7-0. D2 Resolution No. 2024-083: Relating to Transportation; approving and adopting the Marana Transportation Master Plan (Fausto Burruel) Public Works Director Fausto Burruel presented on this item. He thanked Town staff, stakeholders, Marana residents, and the Council for their contributions to the Transportation Master Plan. He explained that since the September 3, 2024 meeting, a few items in the plan had been adjusted as follows: • The Tangerine interchange reconstruction project, along with the related Frontage Road improvements and Rillito Community Connection projects, were shifted into the mid-term project timeline from the short-term project timeline due to the prioritization of the Cortaro interchange project. Council Regular Meeting Summary Minutes October 1, 2024 Page 5 of 8 • Erroneous language in the Master Plan was fixed to align certain planned projects with their appropriate project timeframes. A copy of the presentation slides is on file with the Town Clerk's Office. For more detailed information, please see the presentation slides. Clarifying questions were asked and answered during the presentation. Vice Mayor Post said he would like to move the Moore Road interchange project from the mid-term timeframe into the short-term timeframe, right behind the Cortaro interchange project. He also expressed safety concerns with current traffic conditions in north Marana. Mr. Burruel said that in reality, even if the Moore Road interchange project was started now, the steps that would need to be taken, including planning and working with the Arizona Department of Transportation (ADOT), would take the project into the early mid-term timeframe. Mr. Rozema said Town staff is moving as fast as possible on the Moore Road interchange project. He highlighted that an additional challenge is finding a funding source for the construction of the project. Mayor Honea said a lot will depend on whether RTA Next goes through and said an answer on whether it will go through should be clear in around a year from now. Council Member Comerford expressed safety concerns with the current traffic situation at the Tangerine and Marana interchanges. Council Member Ziegler commented that plans for interim improvements are already in place to mitigate the concerns at these interchanges within the next few years, and Mr. Burruel explained the interim improvements. Council Member Comerford reiterated her safety concerns at those intersections until the interim improvement can be made. Mr. Burruel said safety is the number one priority for himself and his team and that the Town is even working to make ADOT's infrastructure safer with the interim improvement plans. Council Member Comerford said she knows Town staff is doing everything within their power to address the situation, but said it is something she is just worried about. Council Member Ziegler commented that all Council Members are concerned about safety. Council Member Comerford said thought needs to be given to the businesses that will be affected by the closure of the Cortaro Road interchange when the improvements are made. Council Member Ziegler commented that the biggest issue in the Town right now is transportation. She said the process for transportation improvements takes time. She said she was glad Cortaro Road was being considered as first priority. Council Member Kai offered to make a motion. Council Regular Meeting Summary Minutes October 1, 2024 Page 6 of 8 Council Member Craig asked Mr. Burruel to explain how the Town would effectuate some of the long-term projects when there is not a plan for how to fund them. Mr. Burruel explained that the short-term plans were more concrete, the mid-term plans were more visionary, and that the long-term plans were visionary. He said the Master Plan is a snapshot in time of where we are right now as a Town, but that through modeling and other means, it attempts to project where the Town will be in the future and how the Town should prepare for it with transportation connections. He said the long-term plans are more conceptual at this time. He also said the Master Plan will be updated as things change. Council Member Ziegler said she attended a recent Planning Commission meeting and said individuals were already concerned regarding Moore Road. She asked when Council might see a conceptual design of the Moor Road project to be able to share with the public. Mr. Burruel said it was too early to provide a conceptual plan but said it would involve a grade -separated interchange similar to the Ina Road interchange. Council Member Kai moved to adopt Resolution No. 2024-083. Council Member Ziegler seconded the motion. Motion passed, 7-0. D3 Relating to Development and Public Works; update, discussion, and possible direction regarding public and private projects and development applications on the Towri s Marana Current and Proposed Projects internet site (Jason Angell) Development Services Director Jason Angell provided an update and answered questions related to public and private projects and development applications in the Town, as currently listed on the following website: https:/ / maranaegov.com/ portal/ apps/experiencebuilder/experience/ ?draft=true&id =dae15ad306fb4a3fba65ee3babc21d54&page=Page&views=Water- Management %2Clnspections EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). Council Regular Meeting Summary Minutes October 1, 2024 Page 7 of 8 FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Mayor Honea asked for future agenda items. There were no future agenda items requested. ADJOURNMENT Mayor Honea asked for a motion to adjourn the meeting. Vice Mayor Post and Council Member Kai moved to adjourn the meeting. Motion passed, 7-0. Meeting adjourned at 7:37 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the regular Town Council meeting held on October 1, 2024. I further certify that a quorum was present. David L. Udall, Town Clerk P1'66* M NA AZ EST Af3�. ,S14 O r977 Council Regular Meeting Summary Minutes October 1, 2024 Page 8 of 8