Loading...
HomeMy WebLinkAbout11-19-2024 Regular Council Meeting Summary Minutes MARANA AZ ESTABLISHED 1977 MARANA TOWN COUNCIL REGULAR COUNCIL MEETING 11555 W. Civic Center Drive, Marana, Arizona 85653 Council Chambers, November 19, 2024, at or after 6:00 PM Ed Honea, Mayor Jon Post,Vice Mayor Patrick Cavanaugh, Council Member Patti Comerford, Council Member Herb Kai, Council Member John Officer, Council Member Roxanne Ziegler,Council Member SUMMARY MINUTES CALL TO ORDER AND ROLL CALL Mayor Honea called the meeting to order at 6:04 PM and directed the Town Clerk to call the roll. All Council Members were present, constituting a quorum. PLEDGE OF ALLEGIANCE/INVOCATION/MOMENT OF SILENCE: Led by Mayor Honea. APPROVAL OF AGENDA Mayor Honea asked for a motion to approve the agenda. Council Member Cavanaugh moved to approve the agenda. Council Member Comerford seconded the motion. Motion passed, 7-0. CALL TO THE PUBLIC Mr. Brendan Lyons with the Southern Arizona Home Builders Association (SAHBA) addressed the Council regarding the Towri s proposed drainage manual (Item A2). He said SAHBA appreciated Town staff reaching out to allow them to provide input on the Council Regular Meeting Summary Minutes November 19,2024 Page 1 of 10 ro osed drainagemanual. position for or p ua pa l. He said he would not take a pos against the t proposed manual, but said he looked forward to working with Town staff to determine how comments were or were not incorporated into the final document. PROCLAMATIONS MAYOR AND COUNCIL REPORTS: SUMMARY OF CURRENT EVENTS Council Member Cavanaugh said that he and Council Member Officer recently attended the Amavida Apartments open house and said the owners of that project complemented how good it was to work with the Town. He said he complemented citizens who were picking up trash long Scenic Drive and said the citizens complained of excessive speeding in that area. Council Member Cavanaugh recommended more police presence there. He also said deer are in that area and recommended that a deer crossing sign be placed along Scenic Drive. Council Member Ziegler said the Marana Veteran's Club donated 1,000 pounds of food along with money to the Food Bank. She said they also put flags at the Veteran's Memorial Cemetery for Veteran's Day. She said she and Council Member Officer attended a recent RTA Next outreach meeting. She urged residents to complete the RTA Next outreach survey online. She also reported that State Senate Candidate John McLean, who she has been friends with for 25 years, was recently killed by a drunk driver. Council Member Kai reported that Mr. Tom Clark Sr. recently passed away and requested thoughts and prayers for his family during this time. Mayor Honea reported that Mr. Carl Winters recently passed away as well. He praised both Mr. Clark and Mr.Winters for their contributions to the Town. He gave an update on the RTA Next negotiations and said it is not a done deal. He encouraged residents to provide their feedback on the RTA's online survey. MANAGER'S REPORT: SUMMARY OF CURRENT EVENTS Mr. Rozema said there were 27 single-family residential permits issued so far for the month of November. Last November, there was a total of 85 permits issued. He provided construction updates for the first phase of the Saguaro Bloom Community Park and the Marana Aquatics and Recreation Center(MARC).He said the Town hosted a Turkey Trot over the weekend and reminded the Council of the upcoming Holiday Festival and Christmas Tree Lighting event taking place on December 7,2024. He also highlighted the Northwest Fire District's recent awards ceremony, in which Town staff received awards. Council Regular Meeting Summary Minutes November 19,2024 Page 2 of 10 Council Member Ziegler asked for an update on the Airport's Air Traffic Control Tower project. Mr. Rozema said a full update on that and other items at the Airport would be provided at the upcoming Council retreat. Mayor Honea commented that he recently looked at the interior of the MARC, its exterior, and one of the pools and said it was very impressive and would be something the Town was proud of. He also asked where the Town stood regarding its estimated single-family residential permits for the fiscal year. He said the Town had been above average for the first half of the fiscal year but that the Town has not been doing too well in the second half. He asked if the Town would make its estimate at this point. Mr. Rozema said it was possible the Town would not make its estimate but said the volume of permits ebb and flow. He said there are two large developments that will be coming online soon, and that will increase the number of permits being pulled during the upcoming year. Mayor Honea commented that the Town handles much of its debt service based on permit revenue and said he would be concerned if it slowed down too much. PRESENTATIONS CONSENT AGENDA C1 Resolution No. 2024-101: Relating to Development; approving a Final Plat for Saguaro Reserve III at Dove Mountain, Lots 1-236, and Common Areas "A" (Private Streets)and "B" (Open Space/ Drainage)located north of Dove Mountain Boulevard and east of Dove Reserve Drive within Sections 16 and 21, Township 11 South and Range 12 East (Scott S. Radden) C2 Resolution No. 2024-102: Relating to Utilities; approving and authorizing the Mayor to sign an amendment to the Intergovernmental Agreement, effective December 1, 2024, between the Town of Marana and Pima County for provision of water consumption data and sewer user account billing services (Kim Baker) C3 Relating to Procurement; approving a change order to the contract with Dibble & Associates in the amount of $106,795.15 for the Airport Control Tower, EA (AP031); authorizing the transfer of appropriations if necessary for the change order; and authorizing the Town Manager or designee to execute the necessary documents to effectuate the change order (Fausto Burruel) C4 Approval of Study Session Summary Minutes of October 29, 2024, and approval of Regular Council Meeting Summary Minutes of November 6, 2024 (David L. Udall) Council Member Kai moved to approve the consent agenda. Council Member Ziegler seconded the motion. Motion passed, 7-0. Council Regular Meeting Summary Minutes November 19,2024 Page 3 of 10 LIQUOR LICENSES BOARDS, COMMISSIONS AND COMMITTEES COUNCIL ACTION Al PUBLIC HEARING: Ordinance No. 2024.024: Relating to Development; approving a modification of a rezoning condition of Marana Ordinance No. 2021.016, which rezoned approximately 49 acres of land located approximately one-quarter mile south of Ina Road, west of Silverbell Road, to revise a provision of the ordinance that required all utilities outside of the Western Area Power Administration (WAPA) easement to be located underground (Austin J. Shreffler) Mayor Honea opened the public hearing at 6:23 PM. Senior Planner Austin Shreffler presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Shreffler said the applicant was requesting to modify rezoning condition number 15 of Ordinance No. 2021.016 (Silverbell Ridge Subdivision) in order to exempt existing Tucson Electric Power (TEP) overhead electrical lines from the undergrounding requirement due to recent improvements by TEP as a response to monsoon damage and to avoid conflict with the Open Space Covenant,which was required as part of the original rezoning ordinance. New utilities servicing the rezoning area will be located underground. For more information regarding the presentation, including relevant maps, please see the presentation slides. Mayor Honea closed the public hearing at 6:27 PM. Vice Mayor Post moved to adopt Ordinance No. 2024.024. Council Member Comerford seconded the motion. Motion passed, 7-0. A2 Ordinance No. 2024.025: Relating to Land Development, adopting the Town of Marana Drainage Manual (Jason Angell) Resolution No. 2024-103: Relating to Land Development, declaring as a public record filed with the Town Clerk the Town of Marana Drainage Manual adopted by Ordinance No. 2024.025 (Jason Angell) Development Engineering Division Manager Dustin Ward presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Mr. Ward said Town staff has been working over the past two years on developing the Town's own drainage manual to replace the Town's reliance on other jurisdictions' drainage standards. He said Town staff worked with an outside consultant and determined which drainage standards best fit the needs for the Town. He explained the process involved in Council Regular Meeting Summary Minutes November 19,2024 Page 4 of 10 developing the manual, including internal and external reviews. He said staff was not trying to reinvent the wheel and that the manual includes standards the Town has been utilizing for the last 15 years. He highlighted and addressed one significant comment regarding the regional vs. non-regional rainstorm standard, which can be viewed in detail in the presentation slides. He said the goals of the manual are to protect the Towri s interest, to protect Town residents, and to foster development in the Town. For more information regarding the presentation generally, please see the slides. Vice Mayor Post expressed concern that the Council may adopt something staff has been working on for two years, but that the Council has not seen or had the opportunity to weigh in on during its development. He asked where the manual and comments were and why the Council was not privy to them. Mr.Ward said the drainage manual was in the backup materials to the agenda, but the comments were not included. Council Member Ziegler commented that there was a drainage presentation at the last Council retreat. Council Member Cavanaugh said there was a robust review process involved and wanted to see the drainage manual.He asked how to access it and was informed how to access it in the backup materials to the agenda. Mr. Rozema recommended that the Council table this item so the Council had more time to review the drainage manual. Council Member Ziegler said she would like to make a decision on the manual at this meeting. She said that there had been lengthy discussions regarding it at the retreat and that the manual was in the agenda packet for review before this meeting. Mayor Honea asked for a motion. Council Member Kai moved to table Ordinance No. 2024.025 and Resolution No. 2024- 103. Council Member Officer seconded the motion. Motion passed, 6-1, with Council Member Ziegler voting Nay. ITEMS FOR DISCUSSION/POSSIBLE ACTION D1 Resolution No. 2024-104: Relating to Development; adopting the amended Town of Marana Public Art Policy (Andrea De La Cruz) Assistant to the Town Manager Andrea De La Cruz presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. Ms. De La Cruz said the recommended amendments involved: 1. (a) Adding the Deputy Parks and Recreation Director, Deputy Development Services Director, and the Deputy Public Works Director to the list of Town Representatives and replacing the Town Engineer with an appointee designated by the Town Manager; and (b) specifying that the two members of the local art community will each serve four-year terms. Council Regular Meeting Summary Minutes November 19,2024 Page 5 of 10 2. Adding the following exception to the requirement that all Town Capital Improvement Projects with an estimated budget of $500,000.00 or more shall include 1% of the total project cost as a contribution to the Marana Public Art Fund: • Projects funded via a restricted funding source that does not permit expenditures for public art, such as impact fees, grants, and loans. The proposed change also would replace the Town Engineer with the Public Works Director or designee as the person who will ensure that the 1% cost is added to the project's total budget. Ms.De La Cruz said the reasons for the first change were to: (a)allow flexibility for either deputy directors or directors (but not both) to serve in the respective positions and to prevent the Public Works Director from having two votes, since he has been designated as the Town Engineer; and (b) establish a term of service for members of the local art community.She said the reason for the second change above was to clarify that the Public Art Fund contribution requirement did not apply to restricted funding sources. Council Member Cavanaugh asked if it was correct that there was an ordinance mandating that builders place artwork on the building site. Ms. De La Cruz said the ordinance does not require that artwork be onsite, but said that it does require private development to contribute to the Public Art Fund. Council Member Kai moved to adopt Resolution No. 2024-104. Council Member Ziegler seconded the motion. Motion passed, 7-0. D2 Relating to Economic Development; discussion and consideration of proposal from Marana Urban LLC in response to Town of Marana Request for Proposals (RFP) for Lease and Development of Town-Owned Property Located at Marana Main Street and Civic Center Drive and possible direction to staff to commence negotiations for a lease agreement (Terry S. Rozema) Mr. Rozema presented on this item. A copy of the presentation slides is on file with the Town Clerk's Office. He said that the Council had the vision in the past to purchase acreage across from the Marana Municipal Complex to serve as a gathering place for Marana and to serve as Marana's Downtown. He said the Town has been working towards realizing that vision, and said the Town recently put out a request for proposals (RFP) for a lease and development of that acreage to create a destination-based downtown.One applicant responded to the RFP,and Mr. Rozema said the applicant was a good one. Mr. Rozema then provided an overview of the Downtown project goals, a conceptual site plan, Marana Urban LLC, the project vision, the lease proposal, and potential Town obligations as follows: • Project Goals: Council Regular Meeting Summary Minutes November 19,2024 Page 6 of 10 o Spur development of Downtown Marana o Stimulate economic development and expand employment opportunities in the Town o Complement other nearby retail, academic, residential, and professional office development with a vibrant downtown area o Expand entertainment and dining options by providing more variety o Generate new tax revenues • Conceptual Site Plan: o See the presentation slides • Marana Urban LLC: o Mr. Rozema introduced the members of the Marana Urban LLC team: Mr. Scott Stiteler, Mr. Duby Dabdoub, Mr. Regan Jasper, Mr. Cory Creath, and Mr. Ruairi O'Connell. Mr. Stiteler and Mr.Jasper were present at the meeting. Mr. Rozema said Mr. Stiteler was the developer who helped revitalize Downtown Tucson. • Project Vision: o See the presentation slides for images and renderings • Lease Proposal: o Long-term lease of up to 50 years,with potential options for renewal o Developer of the property will be responsible for securing long-term tenants o Development of the property needs to be initiated and completed within a reasonable period of time (which will be determined during negotiations) • Potential Town Obligations: o Infrastructure (potentially paid for through the Town's Tourism Fund and Downtown Reinvestment Fund rather than the General Fund): • Temprary parking lot (see presentation slides for conceptual depiction during the initial phases of the project) • Two illuminated arches • Brick-paved roadway (phase one of the project) • Upon-air beer garden (turf) • Utilities connection to the site • Landscaping/lighting • Monument sign along Interstate 10 Mr. Stiteler said this was a once in a lifetime opportunity, and he said he would give the project his best and his all. He said that initially, he feels a daunting feeling similar to when he started the Downtown Tucson project and explained how that project began to come to fruition over time.He again assured the Council that he and his team would give the project their all and would exceed expectations, and he said the measure of success would not only be a timeless, ground-up downtown that all will be proud of, but one in which the community comes first, not the developer. He said he was really excited about this project, and that he thinks about it all the time. Council Regular Meeting Summary Minutes November 19,2024 Page 7 of 10 Clarifying questions were asked and answered throughout the presentation. For more detailed information, including images and a conceptual site plan, please see the presentation slides. Mr. Rozema highlighted that an agreement was not being brought before the Council for approval at this meeting, but that staff was seeking the Council's approval to direct staff to commence agreement negotiations with the applicant. Mayor Honea expressed concern with connecting the two properties outlined in the Conceptual Site Plan via Marana Main across Grier Road. He asked if there would be a signalized, lighted intersection. Mr. Rozema said a traffic study would need to be done as part of this effort, and he guessed a light at the intersection of Grier and Marana Main would be required. Council Member Cavanaugh recommended that a pedestrian bridge be installed at that connection. Council Member Cavanaugh asked when the groundbreaking would be. Mr. Rozema said as soon as possible-that the Town was very excited about this and that the first step would be to negotiate an agreement with the developer. Council Member Cavanaugh asked if there would be enough electricity to power the development. Mr. Rozema said that there would be. Council Member Cavanaugh asked Mr. Stiteler what gives him so much bullishness with this project. Mr. Stiteler said it is not him alone, but his team that will be taking on this project. He said he is also good at compartmentalizing and focusing on the success of phase one. He said if phase one is done right and is a success, it is very easy to be bullish after that because doors begin to open. Mayor Honea said he was excited about the project. He asked if Mr. Stiteler had ever done a lease-build project like this one before. Mr. Stiteler said he had not. Mayor Honea said that transportation and parking could become an issue as Downtown builds out. He asked if that has been looked into. Mr. Stiteler said he wished he had the vision to see every detail that is part of a project as large as this. He agreed that transportation and parking are important for the project to be successful. He said that if the Council directs Town staff to negotiate an agreement, that will be a chance for the parties to dive deeper into these and other issues. Council Member Ziegler complemented the work done on the Tucson Downtown revitalization project and said she wanted to make sure the Council selected the right person for Marana's Downtown. She said she wanted to ensure the developer of Marana's Downtown is well funded and will not go into bankruptcy prior to the completion of the project. She said it seems that, from what she has seen, Mr. Stiteler's projects have done well. She said she was not familiar with the lease-to-build concept as related to building a downtown and said she needed to learn a little more about that. Regarding the presentation, she said she liked what she saw but was a little nervous. Council Regular Meeting Summary Minutes November 19,2024 Page 8 of 10 Council Member Ziegler said she looked forward to the Marana Main connection and asked what the Town would do with traffic coming off the freeway. Mr. Rozema said in the beginning, traffic would come from the Marana Road exit. He reminded the Council that the Town is currently designing the Tangerine and Marana interchange interim improvements to increase their capacity and that there would be some time before downtown buildings would be constructed. Mr. Rozema said until Marana Main is extended, Sandario Road and Bill Gaudet Road would be the primary route to access Downtown Marana. Mr. Rozema also said he understood the nervousness of the Council and said that this was a large endeavor. He assured the Council that the Town was in a good position to take this on because of the amount of success Mr. Stiteler's team has behind them. He highlighted that the prior City Manager of Tucson praised Mr. Stiteler and his team and said the Town could not have a better team for this project. Council Member Ziegler said the Town has tried to start a Downtown project for a long time and that things have come together for it to start now. Mr. Rozema agreed that things have come together and that now was the time to begin. Council Member Kai said this was a great project that Mr. Stiteler has brought to the Town and said it would require a lot of homework and due diligence on both sides. He said he supported a vote to move forward with negotiations. Vice Mayor Post moved to direct staff to commence negotiations with Marana Urban LLC for a lease agreement. Council Member Cavanaugh seconded the motion. Motion passed, 7-0. EXECUTIVE SESSIONS Pursuant to A.R.S. § 38-431.03, the Town Council may vote to go into executive session, which will not be open to the public, to discuss certain matters. El Executive Session pursuant to A.R.S. §38-431.03 (A), Council may ask for discussion or consideration, or consultation with designated Town representatives, or consultation for legal advice with the Town Attorney, concerning any matter listed on this agenda for any of the reasons listed in A.R.S. §38-431.03 (A). FUTURE AGENDA ITEMS Notwithstanding the Mayor's discretion regarding the items to be placed on the agenda, if three or more Council members request that an item be placed on the agenda, it must Council Regular Meeting Summary Minutes November 19,2024 Page 9 of 10 be placed on the agenda for the second regular Town Council meeting after the date of the request, pursuant to Marana Town Code Section 2-4-2(B). Mayor Honea asked for future agenda items. There were no future agenda items requested. ADJOURNMENT Mayor Honea asked for a motion to adjourn. Vice Mayor Post moved to adjourn the meeting. Council Member Officer seconded the motion. Motion passed, 7-0. The meeting was adjourned at 7:26 PM. CERTIFICATION I hereby certify that the foregoing are the true and correct minutes of the regular Town Council meeting held on November 19,2024. I further certify that a quorum was present. David L. Udall, Town Clerk A • A A AZ ESTABLISHED 1977 Council Regular Meeting Summary Minutes November 19,2024 Page 10 of 10